HomeMy WebLinkAboutCity Council Committees - Operations and Public Safety Committee - 01/17/2023 Approved
� Operations and Public Safety
NT Committee
CC Ops and PS Regular Meeting
Minutes
January 17, 2023
Date: January 17, 2023
Time: 4:01 p.m.
Place: Chambers
Members: Bill Boyce, Chair
Brenda Fincher, Councilmember
Satwinder Kaur, Councilmember
Marli Larimer, Councilmember
Zandria Michaud, Councilmember
Les Thomas, Councilmember
Toni Troutner Councilmember
Agenda:
1. Call to Order 4:01 p.m.
Council President Boyce called the meeting to order.
2. Roll Call
Attendee Name Title IL Status Arrived
Bill Boyce Chair Present
Brenda Fincher Councilmember Late
Satwinder Kaur Councilmember Present
Marli Larimer Councilmember Present
Zandria Michaud Councilmember Present
Les Thomas Councilmember Present
Toni Troutner Councilmember Present
3. Agenda Approval
1. I move to approve the agenda as presented.
RESULT: MOTION PASSES [UNANIMOUS]
MOVER: Les Thomas, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Boyce, Kaur, Larimer, Michaud, Thomas, Troutner
4. Business
A. Approval of Minutes
Approval of Minutes dated December 6, 2022
MOTION: Move to approve the Minutes dated December 6, 2022
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Operations and Public Safety Committee CC Ops January 17, 2023
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Minutes
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RESULT: APPROVED [UNANIMOUS]
MOVER: Les Thomas, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Boyce, Kaur, Larimer, Michaud, Thomas, Troutner
B. Payment of Bills - Authorize
MOTION: I move to authorize the payment of bills received through
12/15/22 and paid on 12/15/22; approve the checks issued for
payroll 12/1/22-12/15/22 and paid on 12/20/22; approve the
payment of bills received through 12/31/22 and paid on 12/31/22
and approve the checks issued for payroll 12/16/22-12/31/22 and
paid on 1/5/23, all audited by the Operations and Public Safety
Committee on 1/17/23.
RESULT: MOTION PASSES [UNANIMOUS] Next: 2/7/2023 7:00 PM
MOVER: Les Thomas, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Boyce, Kaur, Larimer, Michaud, Thomas, Troutner
C. INFO ONLY: 2023 Insurance Renewal Update
Risk Manager, Chris Hills, presented the Council with an update on the 2023
insurance programs relating to liability, excess worker comp and cyber.
Hills detailed issues currently affecting the insurance industry, including:
inflation; increasing frequency/severity of large claims and lawsuits;
adequate pricing of risk; and how Hurricane Ian will affect 7/1/23 property
renewal.
Some of the local impacts include: no tort cap in Washington, local
governments being hit hard by verdicts and rate increases and the cost of
trials and of settlements continuing to escalate.
Hills detailed the specifics of the changes to the City's liability renewal,
excess Workers' Compensation and Cyber/Privacy liability major terms and
conditions.
Hills provided responses to the Council's questions about how the City
budgets for insurance in addition to how the City determines the liability
limits.
D. Agreement with Express Employment Professionals - Authorize
Deputy Public Works Director, Kelly Petersen provided a recap of the
agreement with Express Employment for an Administrative Project
Coordinator for the Federal Way Link Extension project.
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Operations and Public Safety Committee CC Ops January 17, 2023
and PS Regular Meeting Kent, Washington
Minutes
This position is fully-funding through the City's prior staffing agreement with
Sound Transit.
MOTION: I move to authorize the Mayor sign a Consultant Services
Agreement with Express Employment Professionals, in an amount
not to exceed $125,000, for staffing services to support Sound
Transit's Federal Way Link Extension project, subject to final terms
and conditions acceptable to the City Attorney.
RESULT: MOTION PASSES [UNANIMOUS] Next: 2/7/2023 7:00 PM
MOVER: Les Thomas, Councilmember
SECONDER: Marli Larimer, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner
E. Agreement with Summit Food Services Management, LLC for Food
Services at the Kent Correctional Facility - Authorize
Jail Commander, Diane McCuistion provided a recap of the Agreement with
Summit Food Services for food services at the City's correctional facility.
This agreement is on today's City Council Consent Agenda.
MOTION: I move to authorize the Mayor to sign a 5-year contract
with Summit Food Services Management, LLC for food services at the
Kent Corrections Facility at an estimated 2023 cost of $233,688,
subject to final contract terms and conditions acceptable to the
Police Chief and City Attorney.
RESULT: MOTION PASSES [UNANIMOUS] Next: 1/17/2023 7:00 PMI
MOVER: Satwinder Kaur, Councilmember
SECONDER: Zandria Michaud, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner
F. Interlocal Agreement with the City of Federal Way for Jail Services -
Authorize
Commander, Diane McCuistion provided an overview of the Interlocal
Agreement with the City of Federal Way for jail services.
The term of the Interlocal Agreement is for five years.
MOTION: I move to authorize the Mayor to sign a new year interlocal
agreement with the City of Federal Way for jail services, subject to
final contract terms and conditions acceptable to the Police Chief and
City Attorney.
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Operations and Public Safety Committee CC Ops January 17, 2023
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Minutes
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RESULT: MOTION PASSES [UNANIMOUS] Next: 2/7/2023 7:00 PM
MOVER: Marli Larimer, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner
G. Ordinance Clarifying Authority of Independent Salary Commission —
Adopt
Chief Administrative Officer, Pat Fitzpatrick advised this ordinance will amend
section 2.65.050 of the Kent City Code, clarifying that the Independent
Salary Commission will set salaries of not only the council members and
mayor, but also of the council president.
This Ordinance is on today's City Council Consent Agenda.
MOTION: I move to adopt Ordinance No. 4457, to make a
housekeeping amendment to KCC 2.65.050 that clarifies the
Independent Salary Commission will review and set the salaries of
the city council, the council president, and the mayor.
RESULT: MOTION PASSES [UNANIMOUS] Next: 1/17/2023 7:00 PM
MOVER: Toni Troutner, Councilmember
SECONDER: Zandria Michaud, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner
H. INFO ONLY: November 2022, Financial Report J
Financial Planning Manager, Michelle Ferguson presented the City's
November 2022, Monthly Financial Report.
Although it was estimated that the City would use $11.7M of fund balance,
based on estimated actuals, the City will end up adding over $2.5M to the
fund balance.
Ferguson detailed general fund revenues and indicated that sales tax
revenue is anticipated to bring in over $6.4M over budgeted amounts and
charges for services is estimated to bring in over $2M over budgeted
amounts.
B&O Tax revenues and fines and forfeitures may come in under budget.
Ferguson explained the transfers in relating to ARPA-funded projects will be
transferred directly into project funds in 2023.
Ferguson explained that all departments came in under budget.
Ferguson also reviewed all other funds revenue and expenditures and
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Operations and Public Safety Committee CC Ops January 17, 2023
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Minutes
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detailed any variances.
I. INFO ONLY: Utility Shut-Off Policy Updates and Grant
Finance Customer Service Manager, Molly Bartlemay, provided the Council
with an update on the City of Kent water utility accounts.
Utility Grant & payment plans:
The City applied for and successfully received grant funds to clear remaining
utility payment plan balances that were set up at the end of water shut-off
the moratorium.
The grant was provided "to address low-income customer arrearages
compounded by the COVID-19 pandemic and the related economic downturn
that were accrued between March 1, 2020, and December 31, 2021."
Low-income criteria included accounts with an active payment plan (these
required attestation of financial impact due to COVID-19).
$17,061.17 was applied to the 36 utility accounts with remaining payment
plan balances.
Bartlemay reviewed the City's standard delinquency and water shut-off
process and talked about the return to standard procedures after the water
shut-off moratorium. Bartlemay also reviewed the shut-off notice counts
from 2019 - 2022.
Next steps include transitioning to the City's standard shut-off procedure.
S. Adjournment 4AS p.m.
Council President Boyce adjourned the meeting.
K%y�14ey Kawwto-
Committee Secretary
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