HomeMy WebLinkAboutCAG2023-493 - Original - WA State Dept of Commerce - 2023 Justice Assistane Grant (JAG) for Community Immersion Law Enforcement Project (CILEP) - 10/01/2023 FOR CITY OF KENT OFFICIAL USE ONLY
Sup/Mgr:
Agreement Routing Form DirAsst:
• For Approvals,Signatures and Records Management Dir/Dep:
KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (Optional)
WASHINGTON Sheet forms. (Print on pink or cherry colored paper)
Originator: Department:
Sara Wood Police
Date Sent: Date Required:
c 09/20/2023 N/A
Q Mayor or Designee to Sign. Date of Council Approval:
Q Interlocal Agreement Uploaded to Website N/A
Budget Account Number: Grant? Yes ✓ NoE]
Budget?❑✓ Yes Type: Local
Vendor Name: Category:
WA State Dept of Commerce Grant: Non-Real Property
Vendor Number: Sub-Category:
Original
0
Project Name: 2023 Justice Assistance Grant(JAG) for the Community Immersion Law Enforcement Project(CILEP)
CProject Details: Need this funding packet signed by Mayor Ralph prior to the grant agreement
C being finalized and routed. Pages needing her signature are page 3, 5, 6, 7,
40 9, 11, and 17.
C
Basis for Selection of Contractor:
Agreement Amount *Sole Source
4J *Memo to Mayor must be attached
Start Date: 10/1/2023 Termination Date: 9/30/2024
a Local Business? Yes PINo*If meets requirements per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions"form on Cityspace.
Business License Verification: ❑Yes In-Process F1 Exempt(KCC 5.01.045) FlAuthorized Signer Verified
Notice required prior to disclosure? Contract Number:
Yes ✓❑No CAG2023-493
Comments:
IM
C C
a,
a
Date Received:City Attorney: 9/20/23 Date Routed:Mayor's Office 9/21/23 6ity Clerk's Office 9/22/23
adccW22373_7_20 Visit Documents.KentWA.gov to obtain copies of all agreements
rev.20221201
Washington S
Department of
Commerce
Federal Eligibility Paeket
2023
OFFICE OF FIREARM SAFETY&
VIOLENCE PREVENTION (OFSVP)/
COMMUNITY SAFTEY UNIT(CSU)
Justice Assistance Grant (JAG)
Award Conditions & Requirements
This packet contains all conditions and requirements that recipients of federal funding from
OFSVP/Community Safety Unit must follow and comply with throughout the entirety of any grant or contract
period. These conditions and requirements apply to federal Justice Assistance Grant (JAG) Funding.
Program Manager: Anica Stieve
Contents
Justice Assistance Grant (JAG) Award Conditions& Requirements ............................................................. 1
STATEMENT OF ASSURANCES................................................................................................................................3
Certification Regarding Lobbying, Debarment, Suspension And Other Responsibility Matters;And Drug-
Free Workplace Requirements.................................................................................................................................4
NATIONAL ENVIRONMENTAL POLICY ACT (NEPA)............................................................................................. 6
Acknowledgement of Allowable and Unallowable Costs......................................................................................7
Compliance with Relevant Federal and State Law................................................................................................. 8
CIVIL RIGHTS TRAINING..........................................................................................................................................9
CIVIL RIGHTS REQUIREMENTS............................................................................................................................. 10
Federal Funding Accountability and Transparency Act(FFATA)........................................................................ 12
AwardSpecial Conditions......................................................................................................................................13
Submission of This Packet
One electronic copy must be completed and submitted to be eligible to receive reimbursement with federal
funds (any funds under this program). This packet can be submitted via email to Anica Stieve, JAG Program
Manager at anica.stieve@commerce.wa.gov.
Note: PDF is the preferred format for electronic submission
If you have questions regarding the packet or need technical assistance, please contact the Anica Stieve at
anica.stieve@commerce.wa.gov
2
STATEMENT OF ASSURANCES
The applicant:
1. Has sufficient fiscal and management controls to implement and maintain the program in accordance with this
application and program requirements. The Applicant has sufficient monetary resources to implement and
maintain program operations in accordance with this contract.
2. Will not use any grant funds to supplant local funds, but will use such grant funds to increase the amounts of
funds that would, in the absence of federal funds, be made available for program activities.
3. Will provide full cooperation of administrative and program staff,and will provide availability of all records upon
request and convenience of staff from the Department of Commerce; Office of the State Auditor;or U.S.
Department of Justice,who are charged with monitoring program compliance and the use of funds provided.
4. Will comply with the requirements of the Justice Assistance Grant Program as published by the Department of
Commerce and relevant federal agencies, and as embodied in statute.
5. Will comply with Title V of the Anti-Drug Abuse Act of 1988 and regulations promulgated by the federal
government to maintain a drug-free workplace.
6. Will comply with Title II of the Americans with Disabilities Act of 1990.
7. Will not undertake any prohibited political activities with these funds including, but not limited to,voter
registration; partisan political activity; lobbying congress,the Legislature,or any federal or state agency for project
of jurisdictionally specific activity;or campaign for any ballot measure.
8. Will comply with the provisions of Title 28, Code of Federal Regulations; Part 61, Procedures for Implementing the
National Environmental Policy Act;and Part 63, Floodplain Management and Wetland Protection Procedures.
9. Guarantees that in performing any contract,purchase,or other agreement,the organization shall not discriminate
against any employee or applicant for employment because of race,color, religion, age, sex, marital status,
national origin, political affiliation,or the presence of any sensory, mental,or physical disability. The organization
agrees to take affirmative action to ensure that applicants are employed and that employees are treated during
the employment without discrimination because of their race,color, religion, age, sex, political affiliation, handicap
or national origin. Such action shall include, but not be limited to,employment upgrading,demotion or transfer,
recruitment and recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and
training. This guarantee shall implement federal,state, and any local equal opportunity and non-discrimination
statutes. The applicant further will,without delay, bring any finding of an equal opportunity or non-discrimination
violation to the attention of the Department of Commerce.
PLEASE NOTE: THE DEPARTMENT'S ACCEPTANCE OF THIS APPLICATION FOR FUNDING IS SUBJECT TO
SUBSEQUENT COMPLIANCE REVIEWS THAT MAY REQUIRE CORRECTIVE ACTION BY THE APPLICANT.
AUTHORIZED SIGNATURE BY THE APPLICANT GUARANTEES ASSURANCES THAT ARE CONTAINED ON THE
APPLICATION FACE SHEET.
Authorized Signature for the Applicant:
DD.1�L1_�_ 09/21/2023
Signature Date
Dana Ralph Mayor
Printed Name Title
3
U.S.DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
Certification Regarding Lobbying, Debarment, Suspension And Other Responsibility Matters; And
Drug-Free Workplace Requirements
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the
instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification
requirements under 28 CFR Part 69,"New Restrictions on Lobbying"and 28 CFR Part 67,"Government-wide Debarment and Suspension(Non procurement)
and Government-wide Requirements for Drug-Free Workplace(Grants)." The certifications shall be treated as a material representation of fact upon which
reliance will be placed when the Department of Justice determines to award the covered transaction,grant,or cooperative agreement.
1. Lobbying (b) Have not within a three-year period preceding
As required by Section 1352,Title 31 of the U.S. Code,and this application been convicted of or had a civil
implemented at 28 CFR Part 69,for persons entering into a grant or judgment rendered against them for
cooperative agreement over$100,000,as defined at 28 CFR Part 69, commission of fraud or a criminal offense in
the applicant certifies that: connection with obtaining,attempting to
obtain,or performing a public(Federal,State,or
A. No Federal appropriated funds have been paid or will be paid, local)transaction or contract under a public
by or on behalf of the undersigned,to any person for transaction;violation of Federal or State
influencing or attempting to influence an officer or employee antitrust statutes or commission of
of any agency,a Member of Congress,an officer or embezzlement,theft,forgery,bribery,
employee of Congress,or an employee of a Member of falsification or destruction of records,making
Congress in connection with the making of any Federal grant, false statements,or receiving stolen property;
the entering into of any cooperative agreement,and the (c) Are not presently indicted for or otherwise
extension,continuation,renewal,amendment,or criminally or civilly charged by a governmental
modification of any Federal grant or cooperative agreement; entity(Federal,State,or local)with commission
B. If any funds other than Federal appropriated funds have been of any of the offenses enumerated in
paid or will be paid to any person for influencing or paragraph(1)(B)of this certification;and
attempting to influence an officer or employee of any agency, (d) Have not within a three-year period preceding
a Member of Congress,an officer or employee of Congress, this application had one or more public
or an employee of a Member of Congress in connection with transactions(Federal,State,or local)
this Federal grant or cooperative agreement,the undersigned terminated for cause or default;and
shall complete and submit Standard Form-LLL,"Disclosure B. Where the applicant is unable to certify to any of the
of Lobbying Activities,"in accordance with its instructions; statements in this certification,he or she shall attach an
C. The undersigned shall require that the language of this explanation to this application
certification be included in the award documents for all
subawards at all tiers(including subgrants,contracts under 3. Drug-Free Workplace(Grantees Other Than Individuals
grants and cooperative agreements,and subcontracts)and As required by the Drug-Free Workplace Act of 1988,and
that all subrecipients shall certify and disclose accordingly. implemented at 28 CFR Part 67,Subpart F,for grantees,as
defined at 28 CFR Part 67,Sections 67.615 and 67.620-
2. Debarment,Suspension,and Other Responsibility Matters
(Direct Recipient) A. The applicant certifies that it will or will continue to
As required by Executive Order 12549,Debarment and Suspension, provide a drug-free workplace by:
and implemented at 28 CFR Part 67,for prospective participants in
primary covered transactions,as defined at 28 CFR Part 67,Section 1. Publishing a statement notifying employees
67.510— that the unlawful manufacture,distribution,
dispensing,possession,or use of a controlled
A. The applicant certifies that it and its principals: substance is prohibited in the grantee's
workplace and specifying the actions that will
(a) Are not presently debarred,suspended,proposed be taken against employees for violation of
for debarment,declared ineligible,sentenced to a such prohibition,-
denial of Federal benefits by a State or Federal
court,or voluntarily excluded from covered 2. Establishing an on-going drug-free
transactions by any Federal department or awareness program to inform employees
agency; about—
(1) The dangers of drug abuse in the
workplace,-
4
(2) The grantee's policy of maintaining a drug-free local health, law enforcement,or other
workplace. appropriate agency;
(3) Any available drug counseling, rehabilitation,
and employee(WASHINGTON);and 7. Making a good faith effort to continue to maintain a
(4) The penalties that may be imposed upon drug-free workplace through implementation of
employees for drug abuse violations occurring paragraphs(a),(b),(c),(d),(e),and(f).
in the workplace;
B. The grantee may insert in the space provided below the
3. Making it a requirement that each employee to be site(s)for the performance of work done in connection with
engaged in the performance of the grant be given a the specific grant:
copy of the statement required by paragraph(a);
Place of performance(street address,city,county,state,zip code):
4. Notifying the employee in the statement required by 220 4th Avenue South
paragraph(a)that,as a condition of employment Kent, WA 98032
under the grant,the employee will —
(1) Abide by the terms of the statement;and
(2) Notify the employer in writing of his or her Check❑ if there are workplaces on file that are not identified here.
conviction for a violation of a criminal drug
statute occurring in the workplace no later than Section 67,630 of the regulations provides that a grantee that is a
five calendar days after such conviction; State may elect to make one certification in each Federal fiscal year.
5. Notifying the agency,in writing,within ten calendar A copy of which should be included with each application for
days after receiving notice under subparagraph Department of Justice funding. States and State agencies may elect
(d)(2)from an employee or otherwise receiving to use OJP Form 4061/7.
actual notice of such conviction. Employers of
convicted employees must provide notice,including Check❑ if the State has elected to complete OJP Form 4061/7.
position title,to: Department of Justice,Office of
Justice Programs, Attn:Control Desk,633 Indiana
Avenue NW,Washington,D.C.20531. Notice shall Drug-Free Workplace
include the identification number(s)of each (Grantees Who Are Individuals)
affected grant; As required by the Drug-Free Workplace Act of 1988,and implemented
at 28 CFR Part 67,Subpart F,for grantees,as defined at 28 CFR Part
6. Taking one of the following actions,within 30 67;Sections 67.615 and 67.620—
calendar days of receiving notice under
subparagraph(d)(2),with respect to any employee A. As a condition of the grant, I certify that I will not engage in
who is so convicted— the unlawful manufacture,distribution,dispensing,
possession,or use of a controlled substance in conducting
(1) Taking appropriate personnel action against any activity with the grant;and
such an employee,up to and including B. If convicted of a criminal drug offense resulting from a
termination,consistent with the requirements of violation occurring during the conduct of any grant activity,I
the Rehabilitation Act of 1973,as amended;or will report the conviction,in writing,within ten calendar days
of the conviction,to: Department of Justice,Office of
Requiring such employee to participate satisfactorily in a drug abuse Justice Programs,ATTN: Control Desk,633 Indiana Avenue
assistance or rehabilitation program approved for such purposes by a NW,Washington,DC 20531.
Federal,State,or
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications.
City of Kent Police Department 220 4th Avenue South, Kent, WA 98032
Grantee Name Grantee Address
Kent Police Department CILEP 91-6001254
�Pr�oject Name Grantee IRS/Vendor Number
4/ � 09/21/2023
Signature Date
Dana Ralph Mayor
Printed Name Title
5
NATIONAL ENVIRONMENTAL POLICY ACT (NEPA)
The following information is required from each federal grant recipient. The Department of Commerce will
consolidate all responses and submit a consolidated response to the U.S. Department of Justice as required.
Please check one of the boxes to the left of each item below to indicate whether or not the activity described is
being undertaken to support or facilitate the federally funded activity by the grant recipient or any other party.
Yes No
❑ XX 1. New Construction
2. Minor renovation or remodeling of a property either:
❑ XX a. listed or eligible for listing on the National Register of Historical Places
❑ XX b. located within a 100-year flood plain
3. Renovation, lease,or any proposed use of a building or facility that will either:
❑ XX a. result in a change in its basic prior use(between industrial, office, residential,
etc.)
❑ XX b. significantly changes its size (total structure, not program's portion thereof)
4. Implementation of anew program involving use of chemicals other than
❑ XX 1. chemicals purchased as an incidental component of the funded activity
❑ XX 2. traditionally used (e.g.,for office, household, recreational, educational
environments)
If any item above is checked, a clarification of the activity may be requested.
Response is made related to the following Byrne JAG funded program/project:
Kent Police Department CILEP City of Kent
Project Name Entity Name
y 09/21/2023
Signature Date
Dana Ralph Mayor
Printed Name Title
6
Acknowledgement of Allowable and Unallowable Costs
JAG funds will be used to support the explicit budget line items specified in your contract with Commerce.
The links below have the most up to date list of allowable uses for this federal award as well as unallowable
uses, and FAA's. Your agency is responsible for knowing what is allowable and for asking your Commerce
Contact Manager for clarity and guidance when questions arise. You will not be reimbursed if you incur an
unallowable cost.
Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Frequently Asked Questions (FAQs)-
Updated February 2022 (omp.aov)
Edward Byrne Memorial Justice Assistance Grant (JAG) Program I Prohibited Expenditures &Associated
Procedures Under JAG I Bureau of Justice Assistance (omp.gov)
The JAG statute, at 34 U.S.C. § 10152(d), specifically identifies a list of prohibited items.
The undersigned has read and agrees to comply with the current allowable and unallowable costs under this
federal award.
Kent Police Department CILEP City of Kent
Project Name Entity Name
sa 09/21/2023
Signature Date
Dana Ralph Mayor
Printed Name Title
7
Compliance with Relevant Federal and State Law
All recipients of federal grant funds under this program must comply with all relevant federal and state laws and
regulations. Which laws and regulations are relevant may vary dependent upon the specifics of the grant program(s)
providing funding and the activities supported with such funding. The laws and regulations generally relevant to this
grant program include, but are not limited to the following laws and regulations:
Financial Management System
Financial Management System,Title 2, Part 200 CFR,section 200.302 and .303
Cost Principles and Administrative Requirements,Title 2, Part 200 CFR,Appendices to Part 200 as appropriate
State budgeting,accounting, and reporting system,Chapter 43.88 RCW
Non-Supplanting, USDOJ OCFO's Financial Guide(as amended),Sec. 2.3 Standards for Financial Management
Systems
Audits
Title 2, Part 200 CFR(the Omni Circular),Subpart F-Audit Requirements
Laws Against Discrimination
Affirmative Action, RCW 41.06.020 (1)
Education Amendments of 1972 (20 U.S.C. §§ 1681,1683,1685-86)
Omnibus Crime Control and Safe Streets Act of 1968 (42 USC USC§ 3789d)
Age Discrimination Act of 1975, Public Law 94-135,42 U.S.C. 6101-07,45 CFR Part 90 Nondiscrimination in
Federally Assisted Programs
Civil Rights Act of 1964(42 U.S.C. §2000(d))
28 C.F.R. Part 42(U.S. Department of Justice Regulations — Nondiscrimination, Equal Employment Opportunity,
Policies and Procedures)
Equal Employment Opportunity, Executive Order 11246, as amended by Executive Order 11375 and supplemented
in U.S. Department of Labor Regulations,41 CFR Chapter 60
Nondiscrimination and Equal Opportunity,24 CFR 5.105(a)
Nondiscrimination in Benefits,Title VI of the Civil Rights Act of 1964, Public Law 88-352,42 U.S.C. 2000d et seq,24
CFR Part 1
Nondiscrimination in Employment,Title VII of the Civil Rights Act of 1964, Public Law 88-352
Nondiscrimination in Federally Assisted Construction Contracts, Executive Order 11246,42 U.S.C. 2000e,as
amended by Executive Order 11375,41 CFR Chapter 60
Discrimination- Human Rights Commission, Chapter 49.60 RCW
Executive Order 13559 (Fundamental Principles and Policymakers Criteria for Partnerships with Faith-Based and
Other Community Organizations);
28 C.F.R. Part 38 ((U.S. Department of Justice Regulations — Partnerships with Faith-Based and Other Community
Organizations)
Americans with Disabilities Act of 1990 (Title II,and 42 U.S.C. §§ 12131-34)
Rehabilitation Act of 1973 (29 U.S.C. § 794)
Handicapped Employees of Government Contractors, Rehabilitation Act of 1973,Section 503,29 U.S.C. 793
Handicapped Recipients of Federal Financial Assistance, Rehabilitation Act of 1973,Section 504, 29 U.S.C. 794
Minority Business Enterprises, Executive Order 11625, 15 U.S.C. 631
Minority Business Enterprise Development, Executive Order 12432,48 FR 32551
Office of minority and Women's Business Enterprises, Chapter 39.19 RCW and Chapter 326-02 WAC
Notification of Findings of Discrimination or Non-Compliance
Policies Regarding Cooperation with Homeland Security, 8 U.S.C. Section 1373
Laws Regarding Ethics, Lobbying, Liability and Public Access
Federal Funding Accountability and Transparency Act of 2006 (FFATA)
8
Conflict of Interest, Ethics in Public Service Act, Chapter 42.52 RCW
Ethics in Public Service, Chapter 42.52 RCW
Lobbying and Disclosure,42 USC 3537a and 3545 and 31 USC 1352. (Byrd Anti-Lobbying Amendment). 31 U.S.C.
1352
Hatch Political Activity Act, 5 U.S.C. 1501-8
Anti-Kickback Act, 18 U.S.C. 874;40 U.S.C. 276b,276c;41 U.S.C. 51-54
Disclosure-Campaign Finances-lobbying, Chapter 42.17A RCW
Omnibus Crime Control Act and Safe Streets Act of 1968 (42 U.S.C. § 3789d)
Victims of Crime Act(42 U.S.C. § 10604(e))
Juvenile Justice and Delinquency Prevention Act of 2002(42 U.S.C. § 5672(b))
Executive Order 11246,as amended by EO 11375, 11478, 12086 and 12102
Housing and Urban Development Act of 1968,Section 3, 12 USC 1701 u (See 24 CFR 570.607(b))
Housing Assistance Payments Program,Section 8, Confidentiality/Safeguarding of Information,Sub-Award
Document Text, General Conditions Paragraph 10
Privacy Act of 1974, 5 U.S.C. 552a
Boards of Directors or Officers of Non-Profit Corporations — Liability- Limitations, RCW 4.24.264
Open Public Meetings Act, Chapter 42.30 RCW
Public Records Act,Chapter 42.56 RCW
Labor and Safety Standards
Convict Labor, 18 U.S.C. 751,752,4081,4082
Drug-Free Workplace Act of 1988,Title V, and 41 USC 701 et seq.
Federal Fair Labor Standards Act,29 U.S.C. 201 et seq.
Work Hours and Safety Act of 1962,40 U.S.C. 327-330 and Department of Labor Regulations, 29 CFR Part 5
The undersigned acknowledges the above notice of relevant laws and regulations.
City of Kent
Signature Entity Name
Dana Ralph Mayor
Printed Name Title
CIVIL RIGHTS TRAINING
An individual representing each entity receiving reimbursement under this program is required to complete the Office of
Justice Programs, Office for Civil Rights — Training for Grantees located at: http://olp.gov/about/ocr/ocr-training-
videos/video-ocr-training.htm, and return this completed certification prior to drawdown of grant funds.
As the individual with primary functional responsibility for equal opportunity and civil rights compliance for the applicant
jurisdiction or organization, I hereby certify that I have completed the on-line training modules identified above,or have
received professional 'HR'training equivalent to that identified above,or a comprehensive update on such equivalent
This certificate is valid for two years from the date of execution.
Community Education Coordinator/Grant
R_1� Manager
Signature Title of official completing this certification
9
9/19/2023 Kent Police Department
Date Entity Name
CIVIL RIGHTS REQUIREMENTS
1. Limited English Proficiency
To ensure compliance with the Omnibus Crime Control and Safe Streets Act of 1968 and Title VI of the Civil
Rights Act of 1964, grant recipients must take reasonable steps to ensure that Persons with Limited English
Proficiency have meaningful access to services and legal protections. Meaningful access may entail providing
language assistance services where necessary, including oral and written translation. Assistance in
understanding grant recipient's obligations under the law may be found in the Department of Justice's
Guidance to Federal Financial Assistance Regarding Title VI Prohibition Against National Origin Discrimination
Affecting Limited English Proficiency Persons (LEP Guidance),which can be found at 67 Fed. Reg. 41455 (June
18, 2002). Additional assistance regarding LEP obligations and information may be found at www.lep.gov.
2. Federal Non-Discrimination Requirements
• The applicant will comply with any applicable federal nondiscrimination requirements, which may
include:
• the Omnibus Crime Control Act and Safe Streets Act of 1968, as amended (42 U.S.C. § 3789d);
• the Victims of Crime Act of 1984 as amended (42 U.S.C. § 10604(e)) and 28 CFR § 94.114;
• the Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)) as amended;
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000(d));
• the Rehabilitation Act of 1973 (29 U.S.C. § 794);
• the Americans with Disabilities Act of 1990 (42 U.S.C. §§ 12131-34);
• the Education Amendments of 1972 (20 U.S.C. §§ 1681,1683,1685-86);
• the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07);
• 28 C.F.R. Part 42 (U.S. Department of Justice Regulations - Nondiscrimination, Equal Employment
Opportunity, Policies and Procedures);
• Executive Order 13559 (Fundamental Principles and Policymakers Criteria for Partnerships with Faith-
Based and Other Community Organizations);
• 28 C.F.R. Part 38 ((U.S. Department of Justice Regulations - Partnerships with Faith-Based and Other
Community Organizations);
• 28 CFR § 31.202,403;
• Violence Against Women Act (VAWA) of 1994, as amended (42 U.S.C. § 13925(b)(13)); and
• Applicable Department of Justice regulations implementing the above-referenced statutes
The applicant shall further comply with Federal law prohibiting grant recipients from retaliating against
individuals taking action or participating in action to secure rights protected by federal law.
3. Notification of Findings of Discrimination or Non-Compliance
In the event a state or federal court, or a state or federal administrative agency, makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, age, disability,
or sex, sexual orientation or gender identity against the applicant or a program partner or participant receiving
10
grant funds,the applicant will forward a copy of the finding to the U.S. Department of Justice, Office of Justice
Programs, Office of Civil Rights (OCR), and the Department of Commerce (COMMERCE).
The applicant shall include a statement clearly stating whether or not the finding is related to any grant activity
supported with a grant in which U.S. Department of Justice Funds are involved, and shall identify all open
grants utilizing U.S. Department of Justice funding by contract number and program title.
4. Equal Employment Opportunity Program (EEOP)
The applicant will determine whether it is required to formulate an Equal Employment Opportunity Program
(EEOP), in accordance with 28 C.F.R. 42.301 et. seq. If the applicant is not required to formulate an EEOP, it will
submit a certificate form to the U.S. Department of Justice, Office of Justice Programs, Office of Civil Rights
(OCR), and Washington State Department of Commerce (COMMERCE) indicating that it is not required to
develop an EEOP. If the applicant is required to develop an EEOP but not required to submit the EEOP to the
OCR,the applicant will submit a certification to the OCR and COMMERCE certifying that it has an EEOP on file
which meets the applicable requirements. If the applicant is awarded a grant of$500,000 or more and has 50
or more employees, it will submit a copy of its EEOP to the OCR and COMMERCE. Non-profit organizations,
federally recognized Indian Tribes, and medical and educational institutions are exempt from the EEOP
requirement, but are required to submit a certification form to the OCR to claim the exemption. A copy of the
certification form will also be submitted to COMMERCE. For information on whether an EEOP is necessary or
how to submit, please visit the Office of Civil Rights EEOP webpage as well as their FAQ webpage. Information
about civil rights obligations of grantees can be found at http://www.00p.usdo�aov/ocr/.
5. Applicant Duty to Ensure Sub-Recipients Compliance
The applicant is required to ensure compliance with this requirement by any program partner or participant
receiving funding under this grant.
As the individual with primary functional responsibility for equal opportunity/civil rights compliance for the
applicant jurisdiction, I hereby certify that the applicant will comply with the above Civil Rights requirements
specified in this certification.
Mayor
signature ` Title of official completing this certification
09/21/2023 City of Kent
Date Entity Name
11
Federal Fundina Accountability and Transparency AcqFFATA)
Section 1
Agency/Jurisdiction Legal Name: City of Kent Police Department
Section 2
Responses should be for the entire Jurisdiction/Organization, not just the department/division to utilize grant funds.
a) Total Federal Revenues for the prior fiscal year(ARRA,Non-ARRA,Directly& $7,302,785
Indirectly received)
b) Is'a'above equal to or greater than$25,000,000? ❑Yes kl No
c) If above is'No',skip to Section 3 a),enter check'Not Required'and
execute the certificate,otherwise continue;compensation reporting may be
required.
d) Total Revenue(including Federal Revenue)for the prior fiscal year
e) Calculation: a_d (Total Federal Revenue divided by Total Revenue)
f) Is'e'above equal to or greater than.8? ❑Yes ❑ No
g) If'f'above is'No',skip to Section 3,enter check'Not Required'and execute the certificate,otherwise continue,compensation
reporting may be required.
h) Have you filed senior executive's compensation with either of the following?
1. Securities&Exchange Commission
(under sec 13(a)or 15(d)of the Securities Exchange Act of 1954) El Yes El No
2. Internal Revenue Service(Sec 6104 of the Internal Revenue Code of
1986)
If'h'above is'Yes',skip to Section 3a),enter check'Not Required'and execute the certificate,otherwise continue,compensation
reporting is required.
Section 3
Compensation Reporting Requirement:
1. Not required to report senior executive compensation. ®(check if applicable)
(Sec 2b or 2f='No',or 2h ='Yes')
2. Enter the name,title and total compensation of the five individuals receiving
the greatest total compensation for the reporting jurisdiction (or agency if
the Grantee is not a unit of state,local or tribal government).
Name Title Compensation
Section 4
I,am the chief financial officer of the jurisdiction/organization or their designated representative,and certify that the data presented on this form is an
accurate reflection of the jurisdiction's/Organization's fiscal records.
Z,,h fa, A Finance Director
Signature Title of official completing this certification
Paula Painter
12
Date Printed Name
Award Special Conditions
This award is offered subject to the conditions or limitations set forth in the contract, federal eligibility packet,
award conditions listed below, and any accompanying documentation.
By signing below you agree abide by all the conditions listed therein.
1. Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any"sub-recipient" at any tier) must have written procedures in place to respond in the event of an
actual or imminent "breach" (OMB M-17-12) if it (or a sub-recipient)--(1) creates,collects, uses, processes, stores,
maintains,disseminates,discloses,or disposes of"Personally Identifiable Information (PII)" (2 CFR 200.1)within the
scope of an OJP grant-funded program or activity, or(2) uses or operates a "Federal information system" (OMB Circular A-
130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PH to an OJP
Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach.
2. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any sub-recipient at any tier) must comply with,and is subject to, all applicable provisions of 41 U.S.C.
4712, including all applicable provisions that prohibit, under specified circumstances,discrimination against an employee
as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste
of federal funds,an abuse of authority relating to a federal grant,a substantial and specific danger to public health or
safety, or a violation of law, rule,or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce),of
employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award,the recipient is to contact
the DOJ awarding agency(OJP or OVW, as appropriate) for guidance.
3. Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated --in the application for the award (as approved by DOJ)(or in
the application for any sub-award, at any tier),the DOJ funding announcement (solicitation),or an associated federal
statute--that a purpose of some or all of the activities to be carried out under the award (whether by the recipient,or a
sub-recipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient,and any sub-recipient at any tier,must make determinations of suitability before certain individuals may interact with
participating minors.This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at https:Hoip.gov/funding/Explore/Interact-Minors.htm(Award
condition:Determination of suitability required,in advance,for certain individuals who may interact with participating minors),and are
incorporated by reference here.
4. Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg.51225(October 1,
2009),DOJ encourages recipients and sub-recipients("sub-grantees")to adopt and enforce policies banning employees from text
messaging while driving any vehicle during the course of performing work funded by this award,and to establish workplace safety
policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers.
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5. Employment eligibility verification for hiring under the award
1.The recipient (and any sub-recipient at any tier) must--
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in
whole or in part) with award funds,the recipient (or any sub-recipient) properly verifies the employment eligibility of the
individual who is being hired,consistent with the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient (or any sub-recipient) who are or will be involved in activities
under this award of both—
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1)that,generally speaking, make it unlawful, in the United States,to
hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary)to those persons required by this condition to be notified of the
award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).
D.As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements),maintain
records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form 1-9
record retention requirements,as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of sub-recipient compliance with this condition.
3.Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary,and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition,persons"who are or will be involved in activities under this award"specifically includes(without
limitation)any and all recipient(or any sub-recipient)officials or other staff who are or will be involved in the hiring process with
respect to a position that is or will be funded(in whole or in part)with award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility,the recipient(or any
sub-recipient)may choose to participate in,and use,E-Verify(www.e-verif ..gov),provided an appropriate person authorized to
act on behalf of the recipient(or sub-recipient)uses E-Verify(and follows the proper E-Verify procedures,including in the event
of a"Tentative Non-confirmation"or a"Final Non-confirmation")to confirm employment eligibility for each hiring for a position
in the United States that is or will be funded (in whole or in part) with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico,Guam,the Virgin Islands of the United
States,and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any sub-recipient at any tier, or
any person or other entity,to violate any federal law, including any applicable civil rights or nondiscrimination law.
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E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any sub-
recipient at any tier,or any person or other entity,of any obligation otherwise imposed by law, including 8 U.S.C.
1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website
(https://www.e-verify.ciov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-Verify at E-
VerifyEmployerAgent@a dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.
6. Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or sub-recipient ("sub-grantee") under this award,or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts,or purports to prohibit or restrict,the reporting (in
accordance with law) of waste,fraud,or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award,to contravene requirements
applicable to Standard Form 312 (which relates to classified information), Form 4414(which relates to sensitive
compartmented information),or any other form issued by a federal department or agency governing the nondisclosure of
classified information.
1. In accepting this award,the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or
contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste,fraud,or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict), reporting of waste,fraud, or
abuse as described above, it will immediately stop any further obligations of award funds,will provide prompt written
notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if
expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make sub-awards ("sub-grants"), procurement contracts,or
both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a sub-award ("sub-grant"), procurement contract,or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud,or abuse as described above; and
(2) it has made appropriate inquiry,or otherwise has an adequate factual basis,to support this representation; and
b. it certifies that, if it learns or is notified that any sub-recipient,contractor,or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that
prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste,fraud,or abuse as described above,
it will immediately stop any further obligations of award funds to or by that entity,will provide prompt written
notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if
expressly authorized to do so by that agency.
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7. Requirements pertaining to prohibited conduct related to trafficking in persons(including reporting
requirements and OJP authority to terminate award)
The recipient,and any sub-recipient ("sub-grantee") at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons,whether on the
part of recipients,sub-recipients ("sub-grantees"),or individuals defined (for purposes of this condition) as "employees" of
the recipient or of any sub-recipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at https://ojp.ciov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited conduct
by recipients and sub-recipients related to trafficking in persons (including reporting requirements and OJP authority to
terminate award)),and are incorporated by reference here.
8. Reporting potential fraud,waste,and abuse,and similar misconduct
The recipient,and any sub-recipients ("sub-grantees") at any tier, must promptly refer to the DOJ Office of the Inspector
General (OIG) any credible evidence that a principal,employee,agent, sub-recipient,contractor, subcontractor,or other
person has, in connection with funds under this award--(1) submitted a claim that violates the False Claims Act; or(2)
committed a criminal or civil violation of laws pertaining to fraud,conflict of interest, bribery,gratuity,or similar
misconduct.
Potential fraud,waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG
by--(1) online submission accessible via the OIG webpage at https://oig.4ustice.gov/hotline/contact-grants.htm (select
"Submit Report Online"); (2) mail directed to: U.S. Department of Justice,Office of the Inspector General, Investigations
Division,ATTN: Grantee Reporting,950 Pennsylvania Ave., NW,Washington, DC 20530; and/or(3) by facsimile directed to
the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
9. Justice Information Sharing
Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing
Initiative (Global) guidelines. The recipient (and any sub-recipient at any tier) must conform to the Global Standards
Package (GSP) and all constituent elements,where applicable,as described at: https://baa.oap.gov/program/it/gsp-grant-
condition. The recipient (and any sub-recipient at any tier) must document planned approaches to information sharing
and describe compliance with the GSP and appropriate privacy policy that protects shared information,or provide detailed
justification for why an alternative approach is recommended.
10. Compliance with 28 C.F.R. Part 23
With respect to any information technology system funded or supported by funds under this award,the recipient (and any
sub-recipient at any tier) must comply with 28 C.F.R. Part 23,Criminal Intelligence Systems Operating Policies, if OJP
determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its
discretion, perform audits of the system,as per the regulation. Should any violation of 28 C.F.R. Part 23 occur,the
recipient may be fined as per 34 U.S.C. 10231(c)-(d). The recipient may not satisfy such a fine with federal funds.
11. Confidentiality of data
The recipient (and any sub-recipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231 and
28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further agrees,
as a condition of award approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22
and, in particular,28 C.F.R. 22.23.
12. Data Collection
The award recipient agrees to participate in a data collection process measuring program outputs and outcomes. The
data elements for this process will be outlined by the Office of Justice Programs.
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13. Evaluations
The recipient agrees to cooperate with any assessments, national evaluation efforts,or information or data collection
requests, including, but not limited to,the provision of any information required for the assessment or evaluation of any
activities within this project.
14. Certification of body armor"mandatory wear" policies,and compliance with NIJ standards
If recipient uses funds under this award to purchase body armor,the recipient must submit a signed certification that
each law enforcement agency receiving body armor purchased with funds from this award has a written "mandatory wear"
policy in effect. The recipient must keep signed certifications on file for any subrecipients planning to utilize funds from
this award for ballistic-resistant and stab-resistant body armor purchases. This policy must be in place for at least all
uniformed officers before any funds from this award may be used by an agency for body armor. There are no
requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while
on duty.
Ballistic-resistant and stab-resistant body armor purchased with award funds may be purchased at any threat level, make
or model,from any distributor or manufacturer,as long as the body armor has been tested and found to comply with
applicable National Institute of Justice ballistic or stab standards, and is listed on the NIJ Compliant Body Armor Model
List. In addition, ballistic-resistant and stab-resistant body armor purchased must be made in the United States and must
be uniquely fitted,as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information and the NIJ Compliant
Body Armor List may be found by following the links located on the NIJ Body Armor page:
https://nij.oup.gov/totopics/equiprnent-and-technology/body-armor
Mayor
Signature 14 Title of official completing this certification
09/21/2023 Dana Ralph
Date Printed Name
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