HomeMy WebLinkAboutCAG2023-459 - Original - WA State Dept. of Commerce - Local & Community Projects Application for East Hill North Community Park - 08/30/2023 FOR CITY OF KENT OFFICIAL USE ONLY
Sup/Mgr: TJ T1 7
Agreement Routing Form Dir Asst: 0/,/
• For Approvals,Signatures and Records Management Dir/Dep: az
KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover Sheet forms. eL
W A S H I N G T O N (Print on pink or cherry colored paper) (optional)
Originator: Department:
KateLynn Jennings for Bryan Higgins Parks, Recreation &Community Services
Date Sent: Date Required:
c 8/21/2023 Soonest possible please
Q Authorized to Sign: Date of Council Approval:
QDirector or Designee Mayor
Budqet Account Number: Grant?V]Yes ONO
P21067
Budget?V1 Yes E]No Type: State
Vend Category
WA St. Dept.of Commerc Applicati@R Grant: non-real property
Vendor Numbe Sub-Category:
Ic
271557 Original (Application)
O East Hill North Community Park
•a Project Name:
E
0 Pre-Contract working papers. A contract will be issued by WA St. Dept of Commerce at a later date.
O Project Details:
C
O Agreement Amount: $970,000 Basis for Selection of Contractor: Other
*Memo to Mayor must be attached
i Start Dat . 2� 023 Termination Date: 2025
Q
Local Business? Yes No* If meets requirements per KCC3.70.100,pleosecomplete"VendorPurchase-Locol Exceptions"form onCityspace.
Business License Verification: Yes In-Process Exempt(KCC 5.01.045)
Notice required prior to disclosure? Contract Number:
E]YesONo CAG2023-459
Comments:
p1
C
3
•,
pOC Date Received by City Attorney: 08/24/23
C1 Date Routed to the Mayor's Office:
8/28/23
V1
Date Routed to the City Clerk's Office: 08/31/2023
aaccW22373_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements
rev.200821
Washington State
Department of
Coynmeree
Washington State Capital Budget
2024 Local and Community Projects
Working Papers
Grantee: City of Kent
Project Title: East Hill North Community Park Phase 1 (Kent)
Net Grant Amount: $970,000.00
Instructions:
Before you can receive funds, a contract will need to be executed between your organization
and the state. Contract development generally takes four to six weeks once you have met all
pre-contracting requirements. Please follow these steps to get the process started:
1. Completely fill out the survey questions by typing your responses in the electronic
version of this form;
2. Have the Grantee Certification (last page) signed by the person authorized to sign
contracts for your organization;
3. Attach documentation for committed funds (copies of award letters, council
appropriations, etc.), if applicable;
4. Fill out and have the LEED Certification Declaration form (attached) signed;
5. Compile and email these documents to your Grant Manager, Katrina Perez at
katrina.perez@commerce.wa.gov.
If you have any questions or need additional information, please contact me at:
(360) 688-6127 or katrina.perez@commerce.wa.gov.
All grantees are required to set up an SWV number so funds may be sent electronically.
Please find detailed instructions here: Office of Financial Management. It may take up to
three weeks after you submit this information for an electronic transfer account to be set up.
You may immediately submit your working papers survey to us; we will automatically receive
your SWV number from the office that sets them up.
Thank you for your assistance in making this contract-writing process as quick and easy as
possible!
SECTION 1 . GENERAL INFORMATION
1.1 Grantee (Complete Legal Name) City of Kent
1.2 Type of Organization X Publicly-Owned ❑ Private Non-Profit ❑ Tribal
1.3 Statewide Vendor Number(if available) SWV0000552-00
1.4 UBI#(if available) 173 000 002
1.5 Federal Tax ID Number 91-6001254
1.6 Project Street Address 13525 SE 216t" ST Kent WA 98042
1.7 Project Mailing Address 220 4th AVE S Kent WA 98032
1.8 County King
1.9 Project GPS Coordinates (approximate Latitude (e.g., 45.3530 Longitude (e.g., 120.4510
center of where you will be working) 47.407469 122.161605
1.10 Project Jurisdiction (county, city, town) King, Kent
1.11 Legislative District 47
1.12 Congressional District 8
1.13 Which legislator(s)took the lead in
introducing your appropriation? Chris Stearns
1.14 Authorized Person to Sign Contract Dana Ralph
Title Mayor
Mailing Address (if different from project
mailing address above)
Telephone 253 856 5700
Email dralph@kentwa.gov
1.15 Person Administering the Grant (once Bryan Higgins
contract is signed)
Mailing Address (if different from project
mailin address above
Telephone 253 856 5113
Email bhiggins@kentwa.gov
SECTION 2. PROJECT INFORMATION
PROJECT DESCRIPTION
2.1 Please describe the roject's anticipated use and public benefit.
East Hill North Community Park is located within the Panther Lake Annexation Area, which is one of the
city's most underserved park regions under both the traditional Level of Service (LOS) and the new
performance-based LOS as defined in both the 2016 and 2022 Parks and Open Space Plan. There are
fewer existing parks in this region than in the rest of Kent, and because of this, it is necessary to add
Recreational Value in this region both by redeveloping existing parks and building new ones. To fully
meet the need of this growing area of the city, this site will serve as a new top tier park location for this
community. This project will substantially improve park access for this area of our community while
providing strategic amenities as expressed by residents in the 2022 Parks and Open Space plan.
This new park will provide new trails for all ages and abilities, immersive nature-based experiences, a
nature-based playground, a community gathering area and flexible space for a variety of events.
2.2 Is this project part of a larger, phased project? If YES, explain how this phase fits in the X YES ❑ NO
overall project.
This project intends to be completed in two phases. The first phase will develop the core of the park and
any required infrastructure to support the project. This will include most of the featured amenities within
budget including but not limited to playground features, parking, some trails, restroom, partial vegetative
restoration and flexible lawn space. The remainder of the project will be phased in future years pending
funding availability.
SITE CONTROL
2.3 Do you have control of the project site either through ownership or through a long-term
lease (at least 10 years)? If NO, please explain and include the date you expect to X YES ❑ NO
meet this condition.
IMPORTANT: Site control is required before we can begin writing the contract.
The City of Kent purchased the project site property from the Huse Trust in 2010 to develop the park
GOVERNOR EXECUTIVE ORDER 21-02 (EO 21-02)CULTURAL&HISTORICAL RESOURCES REVIEW(OR SECTION 106)
2.4 All projects with state and local funds will need to go through the EO 21-02 review
process for archaeological and cultural resources.
2.4a Does your project include federal funds? X YES ❑ NO
If YES, you will need to go through the Section 106 review process.
IMPORTANT: If EO 21-02 (or Section 106) applies to your project,you will need to
complete this review before we can execute the contract.'
Park improvements will be funded, in part, by the Washington State Department of Commerce, America
Rescue Plan Act ARPA , and Parks Capital from local revenue.
' The EO 21-02 requires recipients of state funds to consult with interested parties, i.e., Department of Archaeology and Historic
Preservation, and Indian Tribes, prior to starting project construction. If your project funding includes federal funds, Section 106
(National Historic Preservation Act)will be required,which supersedes the EO 21-02 review.These consultations should take place as
early as possible in order to avoid delays in starting your project. If you have questions regarding the cultural and historic resources
process, please contact your project manager.
LEED(LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN)CERTIFICATION
2.5 Does your project include new construction or renovation of a building or facility? YES X NO
If YES, indicate if you entered the LEED certification process with the goal of your facility obtaining the Silver
standard.
IMPORTANT: As part of your contracting process, you are required to complete a LEED Certification
Declaration form.2
PREVAILING WAGE
^ If your project includes new construction or renovation, do you understand and
acknowledge that you are required to pay state prevailing wages for all construction- X YES
related work as of May 16, 2023.
SCOPE OF WORK
2.7 Describe all the activities and deliverables needed to accomplish this project.
IMPORTANT: Provide a description of the project along with the estimated start and end date. Your Scope
of Work must correspond with your application or member request and will become part of your contract.
This project will construct improvements for the first phase of park development. Specific program
elements were determined by an inclusive public outreach design process. The project will include an
on-site parking lot, a restroom, loop trail, informal play lawn, picnic shelter, access to Soos Creek Trail,
and a nature-based playground.
Water service will be required for a restroom. Geo technical investigations and natural area delineations
assist with park design and determine where park features like parking lots, shelters, playgrounds, and
trails can be built. Storm water treatment and frontage improvements are all linked to the construction of
a parking lot. Estimated state date: June 2024 End date : June 2025
2 LEED is a certification program run by the U.S. Green Building Council. In 2005 the Washington State Legislature passed a law
requiring all capital projects grant recipients to comply with the LEED standards (RCW 39.35D).The goal is for major construction or
renovation projects receiving state funds to be built to the LEED silver standard where"practicable." Projects that fall under certain
facility types and projects demonstrating that it would not"be practicable"to meet the LEED silver standard may qualify for a LEED
exemption. Please refer to the attached LEED Certification Declaration form for more details. If you have questions regarding the
LEED process, please contact your project manager.
PROJECT COSTS
2.8 Only complete the Project Costs table below if your budget is finalized. A list of eligible and ineligible costs is
attached at the end of this survey.
IMPORTANT: Your Total Project Costs must equal your Total Funding in Question 2.9. The cost categories
must correspond with the activities listed on your Scope of Work. The Project Cost table will become part
of your contract. Please note that this is a reimbursement grant; only costs incurred after July 1, 2020 will
be reimbursed.
IMPORTANT: A finalized budget is required before we can begin writing the contract.
IMPORTANT: Internal project management is NOT an eligible cost for reimbursement.
Cost Category
Site Acquisition
Architecture and Engineering
Construction 4,680,000
Construction Management
Capitalized Equipment
Other: permitting, land survey, testing 250,000
TOTAL • COSTS
$4 ' 1 111
PROJECT FUNDING
2.9 Complete the table below listing the amounts and funding sources for this project. State the status of your funding
sources as follows:
■ Committed: funds are considered committed if a formal notice of approval for the funds is in place from the
funding source. Local Revenue must be in an approved budget or be appropriated by your council or
commission to be considered committed. Attach documentation such as copies of award letters, council
appropriations, etc.
■ In-Hand: funds are considered in-hand if you have already received the funds.
IMPORTANT: Your Total Project Funding must equal your Total Project Costs in Question 2.8. The Project
Funding table will become part of your contract. You are required to have full funding for your project by
either having the funds in-hand or by showing that the funds are committed.
IMPORTANT: All project funding is required before we can begin writing the contract.
I" � Status
. (CommittedW
State Grant Department of Commerce $970,000.00 Committed
Other Funds (e.g. State, Federal, Local, Grants, Private, Loans)
Local Revenue — City Funding Parks Capital 1,000,000 In hand
Federal ARPA 1,000,000 In-Hand
State Grant Department of Commerce 1,960,000 Committed
Total Other:
r—
WrOTAL PROJECT
' 1 I I I
CONTINGENCIES
2.10 Are there contingencies that could change your answers to any of the questions above? If so, please briefly
explain. For example: Project description, site control, scope of work, financing, etc.
The project location currently has no frontage improvements and lacks some utility connections. Access
to the site could come from either 132nd, or 216th and neither have pedestrian infrastructure. The main
vehicular access is from 216th. The project site is located on a semi-rural road and lacks the level of
service required by a community park.
PROJECTIONS
3.0 Please estimate how much of your award you plan to request during the upcoming quarters.
Fiscal Year 2024
Q1 Jul 1 - September 30, 2023
Q2 October 1 - December 31, 2023
Q3 January 1 - March 31, 2024
Q4 April 1 —June 30, 2024
Total
Fiscal Year 2025
Q5 Jul 1 - September 30, 2024
Q6 October 1 - December 31, 2024
Q7 January 1 - March 31, 2025
Q8 April 1 —June 30, 2025
Total
Fiscal Year 2026
Q1 Jul 1 - September 30, 2025
Q2 October 1 - December 31, 2025 970,000
Q3 January 1 - March 31, 2026
Q4 April 1 —June 30, 2026
Total
GRANTEE CERTIFICATION
The Grantee certifies that:
■ The information and financial data provided in this document are true and correct to the best of their
belief and knowledge and it is understood that Commerce staff may independently verify
information, and that the discovery of incomplete, false, and/or misleading information is grounds
for withholding awarded funds or termination of grant contract;
■ Records supporting the information provided in this document are on file and will be made available
by the Grantee upon request;
■ There are no outstanding liens against this project;
■ There is currently no litigation in existence seeking to enjoin the commencement or completion of
the above-described project; and
■ The Grantee intends to enter into a grant contract with the Department of Commerce, provided that
the terms and conditions for a Department of Commerce grant are satisfactory to both parties.
Signed: 4
Name: Dana Ralph
Title: Mayor
Phone Number: 253 856 5700
Date: 08/30/2023
Eligible Costs Ineligible Costs
Capital Budget funds may generally The following costs are not eligible
be used to pay for the following for reimbursement under this
project expenses incurred as far program:
back as July 1, 2020:
■ internal administrative activities
■ design, architectural, and and staffing costs;
engineering work; ■ mortgage or loan payments;
■ building permits/fees; ■ project management (from
• archeological/historical review; any source)****;
■ construction labor and materials; ■ fundraising activities;
■ demolition/site preparation; ■ feasibility studies;
■ capitalized equipment; ■ computers or office equipment;
■ information technology ■ rolling stock (such as vehicles);
infrastructure (cables and wiring); ■ lease payments for rental of
■ construction management and equipment or facilities;
observation (from external ■ any maintenance or operating
sources only)*; costs;
■ initial furnishings**; ■ property leases (including long-
■ landscaping; term leases)
■ real property when purchased ■ the moving of equipment,
specifically for the project, and furniture, etc., between
associated costs.*** facilities.
Construction management and observation is on-site management and/or supervision of the
work site and workers thereon.This is an eligible project cost. Construction management does
not include work typically performed by off-site consultants or consultant organizations,grant
writers, project managers, or employees of the grantee, unless the employee is hired solely and
specifically to perform on-site construction management as defined above and in accordance with
the Office of Financial Management's Ten Year Capital Plan.
Furnishings and equipment are considered eligible project costs as long as the average useful
life of the item purchased is 13 years or more.
* Costs directly associated with property acquisition include appraisal fees,title opinions,
surveying fees, real estate fees, title transfer taxes, easements of record, and legal expenses.
**** In no way shall funds be used to supplant or subsidize operating costs such as ordinary
maintenance or administrative staff expenses
Note: Please do not include operating costs in your project scope and budget.
Signature: Ten-o ,j�awy Signature:
Terry JungnYan(Aug 21, 02313:33 PDT) OWIAV—c
Email: tjungman@kentwa.gov Email: phuynh@kentwa.gov
Signature:
Brian Levenhagen(Aug 23,20 17:12 PDT)
Email: bjlevenhagen@kentwa.gov
PPD_082123_WASTDeptofCommerceGrant-EH
N Park
Final Audit Report 2023-08-24
Created: 2023-08-21
By: KateLynn Jennings(kjennings@kentwa.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAUjj9vGVaCg1SM0i9PcsSTp4xcWyJZfGS
"PPD_082123_WASTDeptofCommerceGrant-EHNPark" History
Document created by KateLynn Jennings (kjennings@kentwa.gov)
2023-08-21 -8:27:51 PM GMT-IP address: 146.129.252.126
Document emailed to Terry Jungman (tjungman@kentwa.gov)for signature
2023-08-21 -8:29:31 PM GMT
Email viewed by Terry Jungman (tjungman@kentwa.gov)
2023-08-21 -8:32:25 PM GMT-IP address: 104.47.65.254
Document e-signed by Terry Jungman (tjungman@kentwa.gov)
Signature Date:2023-08-21 -8:33:57 PM GMT-Time Source:server-IP address: 146.129.252.126
El-, Document emailed to Phung Huynh (phuynh@kentwa.gov)for signature
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Email viewed by Phung Huynh (phuynh@kentwa.gov)
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o Document e-signed by Phung Huynh (phuynh@kentwa.gov)
Signature Date:2023-08-21 -8:43:12 PM GMT-Time Source:server-IP address:76.121.204.148
'► Document emailed to bjlevenhagen@kentwa.gov for signature
2023-08-21 -8:43:13 PM GMT
Email viewed by bjlevenhagen@kentwa.gov
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dv Signer bjlevenhagen@kentwa.gov entered name at signing as Brian Levenhagen
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