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HomeMy WebLinkAboutCAG2022-097 - Amendment - #2 - Accu-Comm, Inc. - SCADA Communications Equipment - 07/31/2023 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form Dir Asst: • For Approvals,Signatures and Records Management Dir/Dep: KE N T This form combines&replaces the Request for Mayor's Signature and Contract Cover (Optional) WASHINGTON Sheet forms. Originator: Department: Dani Hodgins for Joe Araucto Public Works Date Sent: Date Required: c 07/31/2023 8/4/2023 CL Director or Designee to Sign. Date of Council Approval: CL Q Interlocal Agreement Uploaded to Website ❑✓ N/A Budget Account Number: Grant?[:]YesZNo W90124 Budget?R]YesE]No Type: N/A Vendor Name: Category: Accu-Com, Inc. Contract Vendor Number: Sub-Category: = Amendment 0 Project Name: Scada Communications Equipment E c ProjectDetails:Amendment necessary due to rice increase for radios. Su � Y p Supply = chain issues and chip shortage caused delay and price increased. c 40 40 Agreement Amount: $7266.60 Basis for Selection of Contractor: Other 47 `Memo to Mayor must be attached 3- Start Date: 7/31/2023 Termination Date: 12/31/2023 Im Q Local Business?F--]YesF--]No* If meets req uiremen ts per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions'form on Cityspace. Business License Verification:YesEl In-ProcessEl Exempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: CAG2022-097 FlYesF]No Comments: a1 G 3 4) H •� i N 3 f0 C V1 Date Routed to the City Clerk's Office: ac«w»373__,0 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 • KENT WASHINGTON AMENDMENT NO. 2 NAME OF CONSULTANT OR VENDOR: Accu-Com, Inc. CONTRACT NAME & PROJECT NUMBER: Scada Communications Equipment ORIGINAL AGREEMENT DATE: March 17, 2022 This Amendment is made between the City and the above-referenced Consultant or Vendor and amends the original Agreement and all prior Amendments. All other provisions of the original Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force and effect. For valuable consideration and by mutual consent of the parties, Consultant or Vendor's work is modified as follows: 1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add additional work or revise existing work as follows: In addition to work required under the original Agreement and any prior Amendments, the Consultant or Vendor shall: Due to supply chain issues and a chip shortage, the manufacturer raised the price on new radios. For a description, see Exhibit A which is attached and incorporated by this reference. 2. The contract amount and time for performance provisions of Section II "Time of Completion," and Section III, 'Compensation," are modified as follows: Original Contract Sum, $101,022.43 including applicable WSST Net Change by Previous Amendments $0 including applicable WSST Current Contract Amount $101,022.43 including all previous amendments Current Amendment Sum $7,266.60 Applicable WSST Tax on this $ Amendment Revised Contract Sum $108,289.03 AMENDMENT - 1 OF 2 Original Time for Completion 12/31/22 (insert date) Revised Time for Completion under n/a prior Amendments (insert date) Add'1 Days Required (f) for this 365 calendar days Amendment Revised Time for Completion 12/31/23 (insert date) The Consultant or Vendor accepts all requirements of this Amendment by signing below, by its signature waives any protest or claim it may have regarding this Amendment, and acknowledges and accepts that this Amendment constitutes full payment and final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Amendment, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Amendment, unless otherwise provided, does not relieve the Consultant or Vendor from strict compliance with the guarantee and warranty provisions of the original Agreement. All acts consistent with the authority of the Agreement, previous Amendments (if any), and this Amendment, prior to the effective date of this Amendment, are hereby ratified and affirmed, and the terms of the Agreement, previous Amendments (if any), and this Amendment shall be deemed to have applied. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. IN WITNESS, the parties below have executed this Amendment, which will become effective on the last date written below. CONSULTANT/VENDOR: CITY OF KENT: ` p p�-1 Digitally signed by Chad Bieren By, �(signatur By: Chad B I G re 1 Date:2023.07.31 11:41:36-07'00' {signature} Psnt Name Rio r�l r,4x� Print Name; Chad Bieren P,E. Its Public Works ❑ierector (title) {title} DATE: `l -1?-20a3 DATE: ATTEST: APPROVED AS TO FORM: (applicable if Mayors signature required) Kent City Clerk Kent Law Department P:�Apmin\Can tracts�D w AMENDMENT- 2 OF 2 Exhibit A all' 'C", 638 Fort Gate Road Nordiand,WA. 98358 360 668-6760 mikeb@accu-comm.com Quote to: City of Kent, Public Works Date: 6/23/2021 Contact: Ron Halverson Quote# 20210623-1A Address: Kent,WA By: Mike Bingaman Revised 10/18/2021 Requested By: James Swanson, RH 2 Engineering Revised 3/23/2022 AMENDED 7/19/2023 Part# EQUIPMENT AND HARDWARE Qty Per Item Total/Item UHF VIPER SC+RF MODEM,450-512 MHZ,DUAL PORT,6.25- 140-5048-503 50KHz,INCLUDES POWER CABLE AND 6-FOOT ETHERNET 4 $ 1,353.75 $ 5,415.00 RJ45 CAT 6 CABLE UHF VIPER SC+RF MODEM,450-512 MHZ,SINGLE PORT, 140-5048-502 6.25-50KHz,INCLUDES POWER CABLE AND 6-FOOT 38 $ 1,211.25 $ 46,027.50 ETHERNET RJ45 CAT 6 CABLE UHF VIPER SC+RF MODEM,450-512 MHZ,SINGLE PORT, 140-5048-502 6.25-50KHz,INCLUDES POWER CABLE AND 6-FOOT 22 $ 1,511.25 $ 33,247.50 ETHERNET RJ45 CAT 6 CABLE SEE NOTE 5 BELOW: Cost increase due to Covid-19;manufacturer production costs,equipment availability and actual ship date. 250-0697-104. 48"RF PIGTAIL TNC-MALE TO N-MALE.(Connects radio to 56 $ 57.00 $ 3,192.00 lightning arrestor) 697-5000-106 48"POWER CABLE;SMA MALE RA TO N MALE(adapts Integra 2 $ 76.00 $ 160.00 radio to Viper) 250-5099-005 Din Mount(not included on orig proposal) 64 $ - $ - C40D10RS POWER AMPLIFIER,Low Profile,40 Wafts for 10Watts, 2 $ 712.34 $ 1,424.68 Contnuous Duty, 19"rack mount,N-F Connectors,no T/R Relay GT-NFF-AL DC PASSING LIGHTNING ARRESTOR;CAN BE USED AS 60 $ 54.00 $ 3,240.00 PANEL MOUNT OR BULKHEAD FITTING. JFW50S-1268 ANTENNA SWITCH,SOLID STATE,N-FEMALE 2 $ 1,414.59 $ 2,829.18 ACI-ACB24 ANTENNA SWITCH CONTROL BOARD/REGULATOR,12VDC 2 $ 190.00 $ 380.00 BA6312-1 OMNI DIRECTIONAL ANTENNA,3dB GAIN,TEMPORARY RPTR 2 $ 442.99 $ 885.98 ANTENNAS Y4506 DIRECTIONAL ANTENNA, 10.2dBd GAIN 2 $ 195.49 $ 390.98 FRM426 NON PENETRATING ROOF MOUNT,TEMP SUPPORT FOR 78 MASTER ANTENNA(not needed) 0 $ � 160505PHS 5'x 1 1/4"MAST 1 $ 51.24 $ 51.24 LMR400 COAX CABLE,WIN-MALE FITTINGS 2 $ 203.38 $ 406.76 Misc SEAL KITS,HDWR,ETC.(Customer declined on bid) 4 $ 500.08 $ 500.00 Other x* Labor-Installation/Field Testing 4 $ 23,236.39 $ 23,236.39 ** Travel 40 $ 65.00 $ 659.00 t Programming 56 $ 25.00 $ 1,400.00 {" Shipping estimate(Billed as charged by manufacturer) 4 $ i,500.00 $ ',`^^-"^ **Customer did not include on this bid Subtotal $ 124,937.21 ** Sales Tax $ 12,618.65 AMENDED Total $ 137,555.86 Page 1of2 1 .<? /,i,-e4( trl,e&,4_ C,;.f-c 2 -- e Accu-Comm Inc Total on ORIGINAL Proposal/Bid as accepted by City of Kent Subtotal $ 91,756.16 Sales Tax $ 9,267.27 Total $ 101,022A3 Total for amended,based on cost increase Amended Subtotal $ 98,356.16 for the remaining 22 radios Amended Sales Tax $ 9,933.87 Amended Total $ 108,289.03 Quote to: City of Kent,Public Works Date: 6/23/2021 Contact: Ron Halverson Quote# 20210623-1A Address: Kent,WA By: Mike Bingaman AMENDED 7/19/2023 TERMS&CONDITIONS: 1 This quote does not include permit costs or fees;including,but not limited to FCC licensing. 2 `*if for resale,a current Washington State Reseller Permit must be on file at our office. 4 Due to the special order and expense of equipment on this quote,Accu-Comm,Inc.requires a 50%pre-payment,and balance upon completition of Accu-Comm,Inc's work. 5 Please be advised: Due to the Covid-19 crisis of 2020,2021 and into 2022,costs and availability of all products manufactured,and shipping services,have been subject to extensive and daily increases. Product delays due to back orders and shipping are very likely. 6 This quote is valid for 30 days. 7 Due to daily equipment and shipping charges increases imposed by the manufacturers,If quote is not accepted within terms,then Accu-Comm Inc.reserves the right to requote with current pricing. Page 2 of 2 DATE(MM/DDNYYY) ACOR" CERTIFICATE OF LIABILITY INSURANCE 10/19/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT CLCl NAME: Leavitt Group Northwest HICNNo Ext: (866)298-0570 ac No: (866)688-5709 PO Box 833 E-MAIL ADDRESS: cicnorthwest@leavitt.com INSURERS AFFORDING COVERAGE NAIC# Auburn WA 98071 INSURERA:West American Insurance Company 44393 INSURED INSURERB:Ohio Casualty Insurance Company 24074 Accu—Comm, Inc. INSURER C: c/o Cathleen Bingaman INSURER D: 9504 180th St SE INSURER E: Snohomish WA 98296 INSURER F: COVERAGES CERTIFICATE NUMBER:22/23 Master REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LTR POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A CLAIMS-MADE � PREMISESS (Ea occurrence $ OCCUR ERENTED 1,000,000 PREMI X BKW58960839 10/31/2022 10/31/2023 MED EXP(Any one person) $ 15,000 PERSONAL &ADV INJURY $ 1,000,000 GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY ❑ PRO JECT ❑ LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: Property damage-single limit $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 Ea accident ANYAUTO BODILY INJURY(Per person) $ A ALL OWNED SCHEDULED AUTOS AUTOS BAW58960839 10/31/2022 10/31/2023 BODILY INJURY(Per accident) $ NON-OWNED PROPERTY DAMAGE X HIREDAUTOS IX AUTOS Per accident) ccident $ X UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 1,000,000 BEDXED CESS LAB HCLAIMS-MADE AGGREGATE $ 1,000,000 IX I RETENTION $ 10,000 US058960839 10/31/2022 10/31/2023 $ WORKERS COMPENSATION PER X OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE WA Stop Gap E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? ❑ N/A A (Mandatory in NH) BKW58960839 10/31/2022 10/31/2023 E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Re: City of Kent: Supplying SCADA Communications Equipment in accordance with Bid Project Numbers W90124, S90124, and D90124 City of Kent is named additional insured with respect to General Liability per form CG8810 04.13 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Kent THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN 220 Fourth Ave South ACCORDANCE WITH THE POLICY PROVISIONS. Kent, WA 98032 AUTHORIZED REPRESENTATIVE PJ zcGilmer/PJGILM ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD INS025(201401)