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HomeMy WebLinkAboutCAG2021-401 - Extension - CDW Government, Inc. - NetMotion Conversion License Renewal - 07/01/2023App r o v a l Originator:Department: Date Sent:Date Required: to Sign Date of Council Approval: Grant? Yes No Type: Rev i e w / Si g n a t u r e s / R o u t i n g Comments: Date Routed to the City Clerk’s Oce: Agr e e m e n t I n f o r m a t i o n Vendor Name:Category: Vendor Number:Sub-Category: Project Name: Project Details: Agreement Amount: Start Date: Basis for Selection of Contractor: Termination Date: Local Business? Yes No*If meets requirements per KCC 3.70.100, please complete “Vendor Purchase-Local Exceptions” form on Cityspace. Notice required prior to disclosure? Yes No Contract Number: Agreement Routing Form For Approvals, Signatures and Records Management This form combines & replaces the Request for Mayor’s Signature and Contract Cover Sheet forms. Visit Documents.KentWA.gov to obtain copies of all agreementsadccW22373_1_20 Budget Account Number: Budget? Yes No DirAsst: Sup/Mgr: Dir/Dep: JE/LS MC Ikhra Mohamed IT 06/23/2023 06/28/2023 08/17/2021 52001740.64160.1800 N/A CDW Government, Inc.Contract 33506 Other NetMotion Renewal Two-year renewal of NetMotion Virtual Private Network (VPN) Service, using approved NASPO ADSPO16-130652 / WADES #06016, which expires 07/31/2023. Append to CAG2021-401. 07/01/2023 Cooperative Purchase 06/30/2025 CAG2021-401 ______________________ Mike Carrington, IT Director Date: Note: Council approved purchases through the cooperative purchasing agreement the state Department of Enterprise has with CDW Government, LLC, for the duration of that contract's terms (currently 07/31/2023, any extensions that may be authorized) so long as those can be paid for within the City's established budgets. $90,552.85 06-26-2023 8.1 KENT WASHINGTON DATE: August 17, 2021 TO: Kent City Council SUBJECT: Purchase Agreement with CDW Government, LLC for Technology Equipment - Authorize MOTION: I move to authorize the IT Director to purchase software through the cooperative purchasing agreement the state Department of Enterprise Services has with CDW Government, LLC, if those purchases are within the City's established budgets and made during the term of the state contract, which is in effect through January 7, 2022, or any later contract extension the state may authorize, subject to final terms and conditions acceptable to the IT Director and City Attorney. SUMMARY: The City has entered into an agreement with the state Department of Enterprise Services ("DES"), which allows the City to purchase through contracts the state publicly bids and enters into with various vendors. The state has, in turn, entered into an agreement with a national purchasing cooperative, the NASPO Cooperative Purchasing Organization, LLC, doing business as NASPO ValuePoint, a 501(c)(3) limited liability company that is a subsidiary organization of the National Association of State Procurement Officials ("NASPO"). NASPO provides states, local governments, public educational entities and other agencies with purchasing power that allows them to leverage their spending through a single solicitation that obtains best value pricing and superior contract terms than the agencies could obtain on their own. Purchases of software are exempt from competitive bid requirements under KCC 3.70.110.D., as are purchases made through a purchasing cooperative under KCC 3.70.110.F. One contract that NASPO has entered into, and which the state DES has elected to participate in, is a contract with CDW Government, LLC ("CDW-G"), a software value-added reseller. This contract is currently in effect through January 7, 2022. Should the City purchase from CDW-G under the purchasing cooperative's contract, the terms and conditions of that master contract will apply. A copy of the state's participating addendum and the master contract are attached. CDW-G provides hardware, software licensing and professional services. In 2017, the City purchased equipment under NASPO's cooperative purchasing agreement with CDW-G in the amount of $47,118.61, which was within the Mayor's contract authority level. The City has a current need to renew its existing NetMotion licensing, at an additional cost of $86,687.79. Given the City's prior purchase in Packet Pg. 121 8.1 2017, this new purchase will place the contract over the Mayor's contracting authority. As such, Council approval is sought to authorize this current purchase, in addition to authorization for future purchases of CDW-G products, on an as-needed basis, so long as those future purchases are within established budgets and made during the term of the current contract. BUDGET IMPACT: This was budgeted in the IT maintenance account for the 2021/2022 Biennium Budget. SUPPORTS STRATEGIC PLAN GOAL: Innovative Government - Delivering outstanding customer service, developing leaders, and fostering innovation. Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. ATTACHMENTS: 1. 2021-2022_CDW-G-NASPO NetMotion (PDF) 08/10/21 Committee of the Whole RECOMMENDED TO COUNCIL BY CONSENSUS RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 8/17/2021 7:00 PM Packet Pg. 122 PEOPLE Thank you for choosing CDW. We have received your quote. WHO GET IT' Hardware Software Services IT Solutions Brands Research Hub Review and Complete Purchase CODY KOPPELMAN, Thank you for considering CDW•G for your technology needs. The details of your quote are below. If you are an eProcurement or single sign on customer, please loci into your system to access the CDW site. You can search for your quote to retrieve and transfer back into your system for processing. For all other customers, click below to convert your quote to an order. Convert Quote to Order QUOTE# QUOTE DATE QUOTE REFERENCE CUSTOMER# GRAND TOTAL NHVD060 4/11/2023 NETMOTION 2Y 5022586 $90,552.85 QUOTE DETAILS ITEM QTY CDW# UNIT PRICE EXT.PRICE NetMotion Complete-Conversion License(renewal) (1 1003 6188162 $82.00 $82,246.00 month, -1 device Mfg. Part#: NMCOMPCONRNW City of Kent 2-Year Subscription Renewal (Effective from 7/1/2023- 6/30/2025) Electronic distribution - NO MEDIA Contract: Washington NVP Software (ADSP016-130652 06016) SUBTOTAL $82,246.00 SHIPPING $0.00 SALES TAX $8,306.85 GRAND TOTAL $90,552.85 PURCHASER BILLING INFO DELIVER TO Billing Address: Shipping Address: CITY OF KENT CITY OF KENT ACCOUNTS PAYABL CODY KOPPELMAN 220 4TH AVE S 220 4TH AVE S KENT,WA 98032-5895 KENT,WA 98032-5895 Phone: (253) 856-5234 Phone: (253) 856-5234 Payment Terms: Net 30 Days-Govt State/Local Shipping Method: ELECTRONIC DISTRIBUTION Please remit payments to: CDW Government 75 Remittance Drive Suite 1515 Chicago,IL 60675-1515 Sales Contact Info i� Dan Ferner 1 (866) 465-9919 1 danfern@cdw.com LEASE OPTIONS FMV TOTAL FMV LEASE OPTION BO TOTAL BO LEASE OPTION $82,246.00 $2,205.02/Month $82,246.00 $2,547.16/Month Monthly payment based on 36 month lease. Other terms and options are available. Contact your Account Manager for details. Payment quoted is subject to change. Why finance? • Lower Upfront Costs.Get the products you need without impacting cash flow. Preserve your working capital and existing credit line. • Flexible Payment Terms. 100%financing with no money down,payment deferrals and payment schedules that match your company's business cycles. • Predictable, Low Monthly Payments. Pay over time. Lease payments are fixed and can be tailored to your budget levels or revenue streams. •Technology Refresh. Keep current technology with minimal financial impact or risk.Add-on or upgrade during the lease term and choose to return or purchase the equipment at end of lease. • Bundle Costs.You can combine hardware,software,and services into a single transaction and pay for your software licenses over time! We know your challenges and understand the need for flexibility. General Terms and Conditions: This quote is not legally binding and is for discussion purposes only.The rates are estimate only and are based on a collection of industry data from numerous sources.All rates and financial quotes are subject to final review,approval,and documentation by our leasing partners. Payments above exclude all applicable taxes. Financing is subject to credit approval and review of final equipment and services configuration. Fair Market Value leases are structured with the assumption that the equipment has a residual value at the end of the lease term. Need Help? My Account Support 10 Call 800.800.4239 About Us I Privacy Policy I Terms and Conditions This order is subject to CDW's Terms and Conditions of Sales and Service Projects at http://www.cdwa.com/content/terms-conditions/product-sales.asi)x For more information,contact a CDW account manager ©2023 CDW•G LLC,200 N. Milwaukee Avenue,Vernon Hills, IL 60061 1 800.808.4239 Page 2 of 2