HomeMy WebLinkAboutCAG2019-330 - Extension - Power DMS - Power DMS - Annual Subscription Renewal - 07/22/2023 FOR CITY OF KENT OFFICIAL USE ONLY
Sup/Mgr:
Agreement Routing Form DirAsst:
• For Approvals,Signatures and Records Management Dir/Dep:
KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional)
WASHINGTON Sheet forms. (Print on pink or cherry colored paper)
Originator: Department:
Ikhra Mohamed IT
Date Sent: Date Required:
> 07/05/2023 07/19/2023
QAuthorized to Sign: Date of Council Approval:
Q �✓ Mayor or Designee N/A
Budget Account Numbe • Grant? Yes No�✓
52001770.64260.1800
Budget?❑✓ YesAW Type: N/A
Vendor Name: Category: i
Power DMS Contract
Vendor Number: Sub-Category:
1078155 Other
0
Project Name: POwerDMS
3- Project Details:
00 Annual renewal of PowerDMS (including PowerFTO)
c
c
Agreement Amount: $18,763.26 Basis for Selection of Contractor:
Direct Negotiation
*Memo to Mayor must be attached .1111
i Start Date: 02/2023 Termination Date: 07/21/2024
a Local Business? Yes ✓�No*If meets requirements per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions"form on Cityspace.
Business License Verification: ❑Yes In-Process F1 Exempt(KCC 5.01.045) FlAuthorized Signer Verified
Notice required prior to disclosure? Contract Number:
Yes ✓❑No CAG2019-330
Comments:
<<signature on attached quote p. 3/3>>
0
c Dana Ralph, Mayor
3 0 Date: <<date on attached quote p. 3/3>>
a
a
Date Received:City Attorney: 7/5/23 Date Routed:Mayor's Offic 7/6/23 'ty Clerk's Office 7/7/23
adccW22373_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements
ovk
�� rev.20221201
PowerDMS2120 Park PI$U�e108
byNEOGOV Ell Segunda, CA 90245 NEOGOV
�Order Details Number: A-116 Order#: Q-184213
Customer: Kent Police Department(WA) Quote Valid Until: 7/22/2023
Employee Count: 225
Sales Rep: Salesforce Administrator
Type: Renewal
Customer Contact
Billing Contact: Kent Police Department(WA) Shipping Contact: Kent Police Department(WA)
IT Admin-City of Kent IT Admin-City of Kent
Billing Address: 220 Fourth Ave S Shipping Address: 220 Fourth Ave S
Kent,WA 98032 Kent,WA 98032
Billing Contact Email: ita@kentwa.gov Shipping Contact Email: ita@kentwa.gov
Billing Phone: (253)856-5834 Shipping Phone: (253)856-5834
Billing Fax: Shipping Fax:
,Payment Terms
Payment Term: Net 60 Notes: 225-249 user tier
PO Number:
Year 1
Item Type Start Date End Date Qty Total
PowerPolicy Professional Subscription Recurring 7/22/2023 1 7/21/2024 1 249 1 $10,493.69
A policy and compliance management platform that lets you create,edit,organize,and distribute content from a secure,cloud-based site.Included are key features such as
automatic workflows,signature capture and tracking,side-by-side comparison,Public-Facing Documents,PowerDMS University,and Analytics for advanced reporting.
Legacy Training Included Recurring 7/22/2023 1 7/21/2024 1 249 1 $0.00
A training solution that lets you create,deliver,and track training content online,including videos and PowerPoint presentations.It integrates with PowerDMS Select and
Professional,giving you the ability to attach policies to training courses while ensuring version control.This is granted to legacy customers.
WASPC LE Accreditation Manual Recurring 7/22/2023 1 7/21/2024 1 1 1 $0.00
View Standards Manual electronically.
PowerStandards for WASPC LE>50 employees Recurring 7/22/2023 1 7/21/2024 1 1 1 $650.00
Attach proofs to show compliance with WASPC standard,assign assessment tasks,track revisions,and status-based grading.>50 employees
WASPC Jail Accreditation Manual Recurring 7/22/2023 1 7/21/2024 1 1 1 $0.00
Electronic version of the(WASPC Jail)manual.View standards manual electronically,receive immediate updates to the standards manual and view side-by-side comparison
of revisions and perform keyword search.
PowerDMS Standards WASPC Jail>50 employees Recurring 7/22/2023 1 7/21/2024 1 1 1 $650.00
Attach proofs to show compliance with WASPC Jail Standard,assign assessment tasks,track revisions,and status-based grading.>50 employees
PowerFTO Subscription Recurring 7/22/2023 1 7/21/2024 1 1 $5,248.33
The PowerFTO Annual subscription provides an agency-wide license for unlimited number of programs and includes;Secure Storage on MS Azure Gov Servers,Mobile
Accessibility,Email Notifications,Unlimited Late Form and Trainee Performance Alerts,Ongoing training resources,Ongoing software updates,Access to Industry
Partnerships,Ongoing Support&Maintenance.
Year 1 TOTAL: $17,042.02
TOTAL: $17,042.02
This price does not include any sales tax.
Additional Terms and Conditions
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PowerDMS
2120 Park PI. 5411<e 100
by NEOGOV El Segunda, CA 90245 NEOGOV
Payment Terms All invoices issued hereunder are due upon the invoice due date.The fees set forth in this Service Order are exclusive of all
applicable taxes,levies,or duties imposed by taxing authorities and Customer shall be responsible for payment of any such applicable taxes,levies,
or duties.All payment obligations are non-cancellable,and all fees paid are non-refundable.Payment for services ordered hereunder shall be made
to PowerDMS,Inc.,a wholly owned subsidiary of Govern mentjobs.com,Inc.(D/B/A NEOGOV).The Subscription Start Date for each product shall
be the signature date of Customer below unless otherwise specified in the product description above.
Terms&Conditions Unless otherwise agreed in a written agreement between GovernmentJobs.com,Inc.(D/B/A/NEOGOV),parent company
of PowerDMS,Inc.,Cuehit,Inc.,Ragnasoft LLC(D/B/A/PlanIT Schedule),and Design PD,LLC(D/B/A Agency360)(collectively,"NEOGOW)and
Customer,this Service Order and the services to be furnished pursuant to this Service Order are subject to the terms and conditions set forth here:
https://www.neogov.com/service-specifications.The Effective Date(as defined in the terms and conditions)shall be the Subscription Start Date.
Special Condition:
Accepted and Agreed By Authorized Representative of:
Kent Police Department(WA)
Signature:
Printed Name: Dana Ralph
Title: Mayor
Date 07/06/2023
THE INFORMATION AND PRICING CONTAINED IN THIS SERVICE ORDER IS STRICTLY CONFIDENTIAL
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