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Home My WebLink AboutIT17-544 - Extension - Carahsoft Technology Corporation Subscription - Carahsoft-iVanti Cloud Analyst - 05/31/2023 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form DirAsst: • For Approvals,Signatures and Records Management Dir/Dep: KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) WASHINGTON Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Ikhra Mohamed Municipal Court Date Sent: Date Required: c 07/05/2023 07/14/2023 QAuthorized to Sign: Date of Council Approval: Q ❑✓ Mayor or Designee 12/12/2017 Budget Account Numbe • Grant? Yes No�✓ 52001770.64260.1800 Budget?❑✓ Yes Type N/A AM& Vendor Name: Category: Carahsoft Technology Corp. Contract Vendor Number: Sub-Category: 1669791 Other O W Project Name: Carahsoft-iVanti Cloud Analyst CProject Details: Renewal of iVanti Cloud Analyst Subscription under approved GSA Schedule 70 GS-35F-0119Y which expires 12/19/2026. Append to IT17-544. *, VAR/Payee = iVanti, Inc. IC Basis for Selection of Contractor: � Agreement $4,341.73 Cooperative Purchase E *Memo to Mayor must be attached .1111 Start Date: 31/2023 Termination Date: 05/05/2024 a Local Business? Yes PINo*If meets requirements per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions"form on Cityspace. Business License Verification: ❑Yes In-Process F1 Exempt(KCC 5.01.045) FlAuthorized Signer Verified Notice required prior to disclosure? Contract Number: Yes ✓�No IT17-544 Comments: N Dana Ralph, Mayor C C Date: N O O ?r Note: Council approved purchases through Carahsoft's GSA Schedule 70 supply contract with the federal 1 government for the duration of that contract's terms (currently 12/19/2026, and any extensions that may be �> authorized) so long as the purchases can be paid for within the City's established budgets. Date Received:City Attorney: 7/5/23 Date Routed:Mayor's Offic 7/6/23 'ty Clerk's Office 7/7/23 adccW22373_7_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20221201 Nk07/06/2023 000�40 KENT Agenda Item: Consent Calendar - 7I WASHINGTON TO: City Council D E: December 12, 2017 SUBJECT: Carahsoft Technology Corporation Contract - Authorize MOTION: Recommend Council authorize the Mayor to sign a contract allowing the City to purchase products and services with Carahsoft Technology Corporation through a federal supply contract and authorize the Mayor to sign individual Statements of Work authorizing purchases under that contract and within established City budgets, subject to final terms and conditions acceptable to the IT Director and City Attorney. SUMMARY: General Services Administration (GSA), an independent procurement agency of the federal government, maintains Information Technology Supply Contracts, known as "Schedule 70". Vendors are awarded a federal Schedule 70 contract after a competitive solicitation process, and Kent City Code 3.70.110(F) allows City bidding requirements to be met by piggybacking on this prior competitive process. However, to purchase off of Schedule 70, a contract must first be put into place between the City and a particular vendor. IT staff has a current need to purchase an IT Service Desk Solution and seeks authorization for the Mayor to sign a master contract with Carahsoft Technology Corporation, a Schedule 70 vendor, authorizing purchases for the term of the federal contract (currently through at least December 19, 2021), so long as those purchases are within established and approved City budgets. The proposed contract adopts by reference Carahsoft's Schedule 70 contract, with local amendments deemed appropriate by the City Attorney's Office. Once the master contract is in place, individual purchases would be authorized by the Mayor through negotiated Statements of Work, so long as all funds required for those purchases have been budgeted. If the master contract is approved, the first purchase made through Carahsoft would be for the Ivanti Service Desk solution, to replace the City's current Service Desk tool, which has served its useful lifecycle. The new Ivanti Service Desk solution will promote greater IT operational efficiencies allowing the delivery of faster, higher quality responses to all City employees. In evaluating suitable replacements, IT staff prepared a product matrix that compared the products and services offered by qualified vendors who were awarded a Schedule 70 contract. Ivanti's Service Desk tool was selected as the preferred solution because of its demonstrated reliability, its reputation, and the quality of its customer support. Carahsoft markets and sells the Ivanti solution, and IT had a positive experience working with Carahsoft on another project earlier this year. EXHIBITS: • Participating Addendum To Federal Supply Service Information Technology Schedule 70 Contract A. Carahsoft Contract GS-35F-0119Y B. Insurance Requirements for Consultant Services Agreements & Insurance Certificate C. Carahsoft-Ivanti Quote D. Carahsoft-Ivanti SOW E. Vendor Matrix RECOMMENDED BY: Operations Committee YEA: Boyce, Ralph, Thomas NAY: BUDGET IMPACT: 1. Expenditures Item Price 2017-2018 Ivanti Service Manager $ 28,922.40 2018-2019 Ivanti Service Manager $ 29,790.00 3 Day Administrative Training $ 4,022.16 3 Day Configuration Training $ 4,022.16 Professional Services - Implementation $ 42,500.00 Professional Services - Project $ 2,804.12 Management Subtotal $ 112,060.84 Tax $ 11,206.08 Total $ 123,266.92 PRICE QUOTATION carahsoft, CARAHSOFT TECHNOLOGY CORP 11493 SUNSET HILLS ROAD I SUITE 100 1 RESTON,VIRGINIA 20190 ivanti PHONE(703)871-8500 1 FAX(703)871-8505 1 TOLL FREE(888)686-9273 WWW.CARAHSOFT.COM IVANTI@CARAHSOFT.COM TO: Tara Duckworth FROM: Jillian Curtiss Deputy Director,Information Technology Carahsoft Technology Corp. City of Kent,WA 11493 Sunset Hills Road 400 W Gowe St Suite 100 ste 122 Reston,Virginia 20190 Kent,WA 98032 USA EMAIL: tuckworth@kentwa.gov EMAIL: Jillian.Curtiss@carahsoft.com PHONE: (253)856-4638 PHONE: (571)662-4612 FAX: (703)871-8505 TERMS: FTIN:52-2189693 QUOTE NO: 33319337 Shipping Point:FOB Destination QUOTE DATE: 03/28/2022 Remit To:Same as Above QUOTE EXPIRES: 07/15/2023 Payment Terms:Net 30(On Approved Credit) RFQ NO: Cage Code:1 P3C5 DUNS No:088365767 SHIPPING: ESD UEL DT8KJHZXVJH5 TOTAL PRICE: $3,943.44 Credit Cards:VISA/MasterCard/AMEX Sales Tax May Apply TOTAL QUOTE: $3,943.44 LINE NO. PART NO. DESCRIPTION QUOTE PRICE QTY EXTENDED PRICE 1 SM-SMAMNU-Cl Ivanti Neurons for ITSM&ITAM Named Analyst Cloud $657.24 OM 6 $3,943.44 Subscription Ivanti,Inc-SM-SMAMNU-Cl Start Date:05/31/2023 End Date:05/05/2024 SUBTOTAL: $3,943.44 TOTAL PRICE: $3,943.44 TOTAL QUOTE: $3,943.44 This quote incorporates all Terms and Conditions of GSA Schedule Number GS-3SF-0119Y,including the GSA approved End-User License Agreement(EULA) The use of each redeemed product or service is subject to the Terms of Service(TOS)for that particular offering and the CPP Program Guide.Please visit www.carahsoft.com/CPP to access the TOS. Please reference the Carahsoft Quote Number and Electronic Delivery on the order to Carahsoft. CONFIDENTIAL QUOTE DATE: 03/28/2022 PAGE 1 of 1 QUOTE NO: 33319337