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Home My WebLink AboutCAG2021-372 - Amendment - WSDOT - Grant Funds for City Safety Road Diets Program - 07/06/2023 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form DirAsst: • For Approvals,Signatures and Records Management Dir/Dep: KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) WASHINGTON Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Karin Bayes for Drew Holcomb Public Works Date Sent: Date Required: c 06/28/2023 7/3/2023 QAuthorized to Sign: Date of Council Approval: Q �✓ Mayor or Designee 3/2/2021 Budget Account Number: Grant? Yes NoF-] 21-3003 Budget? Yes E]No Type: N/A Vendor Name: Category: WSDOT Other Vendor Number: Sub-Category: Amendment 0 Project Name: City Safety Road Diets 3- Project Details: 0 See attached c c Basis for Selection of Contractor: � Agreement 1,234,200 Other 4J *Memo to Mayor must be attached Start Date: July 2023 Termination Date: unknown lm a Local Business? Yes F]No*If meets requirements per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions"form on Cityspace. Business License Verification: ❑Yes In-Process F1 Exempt(KCC 5.01.045) Authorized Signer Verified Notice required prior to disclosure? Contract Number: Yes❑No CAG2021-372 JIL Comments: -.& H Council originally authorized the acceptance of $735,000 on 3/21/2021 (motion attached). Project costs increased substantially in the last two years and WSDOT offered additional funding of $499,200 in mid-June of this year to cover this increase. C PW is requesting to proceed with mayor signature as required by WSDOT to begin Nadvertising. This will ensure that construction can begin this year and that the project 3 0 can be covered by these grant funds. An item will be brought to Committee of the d Whole on July 18th to request ratification of the acceptance of these funds. a Date Received:City Attorney: 6/28/23 Date Routed:Mayor's Offic�7/6/23 'ty Clerk's Office 7/6/23 adccW22373_7_20 Visit Documents.KentWA.gov to obtain copies of all agreements � rev.20221201 AM Washington State Local Agency Federal Aid Department of Transportation Project Prospectus Prefix Route ( ) Date 6/12/23 Federal Aid HSIP-OOOS(604) DUNS Number 020253613 Project Number Local Agency ( WSDOT 1 Federal Employer 91-6001254 Project Number 21-3003 ` Use Only I Tax ID Number Agency CAAgency Federal Program Title City of Kent []✓ Yes ❑No ❑✓ 20.205 [:]Other Project Title Start latitude N See attached Start Longitude W See attached City Safety Road Diets End Latitude N See attached End Longitude W See attached Project Termini From-To Nearest City Name Project Zip Code(+4) See attached 1 Kent 98032-5895 Begin Mile Post End Mile Post Length of Project Award Type [✓ N/A N/A N/A Local❑Local Forces❑State❑Railroad Route ID Begin Mile Point End Mile Point City Number County Number County Name N/A N/A N/A 0615 17 KING WSDOT Region Legislative District(s) Congressional District(s) Urban Area Number Northwest Region 33 9 80389 Total Local Agency Federal Funds Phase Start Phase Estimated Cost Funding Date Nearest Hundred Dollar Nearest Hundred Dollar Nearest Hundred Dollar Month Year P.E. $160,000 $160,000 Oct - 2021 R/V1l Const. $1,074,200 $1,074,200 July 2023 Total $1,234,200 1$1,234,200 Description of Existing Facility (Existing Design and Present Condition) Roadway Width Number of Lanes See attached See attached See attached Description of Proposed Work Description of Proposed Work(Attach additional sheet(s)if necessary) See attached Local Agency Contact Person Title Phone Drew Holcomb Project Engineer 2535611587 Mailing Address City State Zip Code 220 Fourth Ave. S. Kent WA 98032 Project Prospectus Approving Authority Title Public Works Director Date (, at Pa. Page 1 DOT Form 140-101 Previous Editions Obsolete Revised 01/2022 Agency Project Title Date City of Kent City Safety Road Diets 6/12/23 Type of Proposed Work Project Type(Check all that Apply) Roadway Width Number of Lanes ❑ New Construction ❑ Path /Trail ❑3-R See attached See attached ❑ Reconstruction ❑ Pedestrian / Facilities ❑2-R ❑ Railroad ❑ Parking 0✓ Other ❑ Bridge Geometric Design Data Description Through Route Crossroad ❑ Principal Arterial ❑✓ Principal Arterial Federal ❑✓ Urban Minor Arterial ❑✓ Urban ❑Minor Arterial ❑Collector ❑Collector Functional Rural ❑Major Collector ❑ Rural ❑Major Collector Classification NHS ❑ Minor Collector ❑ NHS ❑Minor Collector ❑ Local Access ❑ Local Access Terrain Flat [—] Roll [:] Mountain W1 Flat ❑ Roll [:] Mountain Posted Speed Design Speed Existing ADT Design Year ADT Design Year Design Hourly Volume (DHV) Performance of Work Preliminary Engineering Will Be Performed By Others Agency City of Kent % 100 Construction Will Be Performed By Contract Agency Contractor 100 % % Environmental Classification ❑ Class I - Environmental Impact Statement (EIS) ❑✓ Class II - Categorically Excluded (CE) ❑ Project Involves NEPA/SEPA Section 404 ❑ Projects Requiring Documentation Interagency Agreement (Documented CE) ❑ Class III - Environmental Assessment (EA) ❑ Project Involves NEPA/SEPA Section 404 Interagency Agreements Environmental Considerations DOT Form 140-101 Page 2 Revised 01/2022 Previous Editions Obsolete Agency Project Title Date City of Kent City Safety Road Diets 6/12/23 Right of Way No Right of Way Needed ❑ Right of Way Needed *All construction required by the ❑ No Relocation Relocation Required contract can be accomplished within the existing right of way. Utilities Railroad ❑✓ No utility work required W No railroad work required ❑All utility work will be completed prior to the start ❑All railroad work will be completed prior to the start of of the construction contract the construction contract ❑All utility work will be completed in coordination ❑All the railroad work will be completed in coordination with the construction contract with the construction contract Description of Utility Relocation or Adjustments and Existing Major Structures Involved in the Project FAA Involvement Is any airport located within 3.2 kilometers (2 miles) of the proposed project? ❑Yes ❑✓ No Remarks This project has been reviewed by the legislative body of the administration agency or agencies, or it's designee, and is not inconsistent with the agency's comprehensive plan for community development. Agency Date 07/06/2023 By Mayori�:hairpei on DOT Form 140-101 Page 3 Revised 01/2022 Previous Editions Obsolete PUBLIC WORKS Chad Bieren, P.E. Director • 400 West Gowe Street KENT WASHINGTON Kent, WA 98032 Fax: 253-856-6500 PHONE: 253-856-5500 Date: June 13, 2023 City Safety Road Diets Prospectus This project has three separate locations where the existing roads will be converted to a three lane roadway with bike lanes. Project locations 1. S 260th St -S 259th PI from Pacific Hwy to Military Rd. S 2. Meeker-Lincoln-Smith from Washington Ave. (SR 181) to 4th Ave. N 3. 4th Ave N from S. 228th St to W James St. Location 1 - S 260th St -S 259th PI Start Latitude N 47022'7.39" End Latitude N 47022'11.69" Start Longitude W 122018'12.60" End Longitude W 122017'13.69" Project Termini From - To Pacific Hwy S (SR 99) - Military Rd. S Length of Project: 3000 feet Description of Existing Facility Road width: 45' feet Number of Lanes: 2 Approximately 900 feet east of Pacific Hwy and 260th St intersection the two way left turn lane (TWLTL) ends and the road is a two lane road all the way to Military Rd. Description of Proposed Work This project will restripe the road into a three lane road with bike lanes. One travel lane and one bike lane in each direction with a TWLTL down the center. Type of Proposed Work Other Road width: 45' feet Number of Lanes: 2 0 m d v Y 0 Mayor Dana Ralph City of Kent Public Works Geometric Design Data Posted Speed Description Through Route Crossroad Federal Functional Urban Minor Arterial Urban Principal Arterial Classification Terrain Rolling Rollin Posted Speed 35 Design Speed 35 Existing ADT 12,595 2018 Design Year Design Hourly Volume DHV Location 2 - Meeker-Lincoln-Smith from Washington Ave. (SR 181) to 4th Ave. N Start Latitude N 47122'52.88" End Latitude 47022'58.93" Start Longitude W 122014'49.90" End Longitude W 122014'15.06" Project Termini From — To Washington Ave. (SR 181) to 4th Ave. N Length of Project: 2800 feet Description of Existing Facility Road width: 39-55-39 feet Number of Lanes: 4-5-4 This road is continuous but is best described as three segments, all of which have different road names but are the same road. Meeker St from Washington Ave to 167, is 39 feet wide and has four lanes. Lincoln Street from 167 to Madison Ave is 55 feet wide and has four lanes with a TWLTL. Smith St. from Madison Ave to 4t" Ave is 39 feet wide and has four lanes. Description of Proposed Work This project will restripe the road into a three lane road with bike lanes. One travel lane and one bike lane in each direction with a TWLTL down the center. Where the road is wider a buffer space may allow for some vertical elements to improve separation for the bike lane. Type of Proposed Work Other Road width: 39-55-39 feet Number of Lanes: 4-5-4 Geometric Design Data Posted Speed Description Through Route Crossroad Federal Functional Urban Minor Arterial Urban Principal Arterial Classification Terrain Flat Flat Posted Speed 30 Design Speed 30 Existing ADT 18,025 2018 Design Year Design Hourly Volume DHV Location 3 - 4th Ave N from S. 228th St to W James St. Start Latitude N 47023'50.86" End Latitude 47023'12.44" Start Longitude W 122014'19.47" End Longitude W 122014'14.39" Project Termini From — To S. 228th St to W James St. Length of Project: 4000 feet Description of Existing Facility Road width: 66-48-57 feet Number of Lanes: 4 After the turn lane at the intersection of 228th St, 4th Ave has a short 370 foot long median and then transitions to a 48 foot wide four lane road. After the intersection of Cloudy St. the road remains 4 lanes at 57 feet wide until the intersection of James St. where a turn lane is incorporated. Description of Proposed Work This project will restripe the road into a three lane road with bike lanes. One travel lane and one bike lane in each direction with a TWLTL down the center. Where the road is wider a buffer space may allow for some vertical elements to improve separation for the bike lane. Type of Proposed Work Other Road width: 66-48-57 feet Number of Lanes: 4 Geometric Design Data Posted Speed Description Through Route Crossroad Federal Functional Urban Minor Arterial Urban Minor Arterial Classification Terrain Flat Flat Posted Speed 35-30 Design Speed 35-30 Existing ADT 15,264 2018 Desi n Year Design Hourly Volume DHV 8.G AOL 4eNo�� KENT DATE: March 2, 2021 TO: Kent City Council SUBJECT: Highway Safety Improvement Program — City Safety Road Diets Grant - Authorize MOTION: Authorize the Mayor to accept grant funds from the Washington State Department of Transportation for the Highway Safety Improvement Program - City Safety Road Diets program, in the amount of $735,000 dollars, amend the budget, authorize the expenditure of the grant funds accordingly, authorize the expenditure of up to $75,000 dollars in local matching funds from the B&O fund, and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. SUMMARY: The Washington State Department of Transportation (WSDOT) sends out a call for safety projects every two years, with funds available through the Highway Safety Improvement Program (HSIP). In March of 2020, the City applied to WSDOT for City Safety funds through the HSIP. Accompanying these applications was the City's Local Road Safety Plan, an engineering document that includes analysis of traffic accident data. WSDOT selected from the projects and countermeasures identified in the Local Road Safety Plan and has chosen to award two City Safety projects to the City of Kent: (1) City Safety Road Diets, and (2) 108th Avenue S.E. / S.E. 264th Street Compact Roundabout per award letters dated December 23, 2020. The City Safety Road Diets Project would re-stripe existing 4-lane and wide 2-lane roadways to 3-lanes plus bike lanes on three corridors where bike lanes are planned as part of the Transportation Master Plan. Those three corridors are: • 4th Avenue North (South 228th Street to West James Street) • West Meeker Street - Lincoln Avenue North - East Smith Street (Washington Avenue North to 4th Avenue North) • South 260th Street - South 259th Place (Pacific Highway South to Military Road South) The three projects are estimated to total $750,000 and a 10% local match is required for all phases; however, the 10% match may be waived for the construction phase if construction funds are obligated by April 30, 2023. The preliminary project schedule assumes that construction will be completed by Packet Pg. 107 8.G December of 2022 and every effort will be made to ensure this schedule is met. While the total City match may be up to $75,000, the resulting local match is only expected to be $15,000 for the Preliminary Engineering/Design phase. Staff proposes that the required match funds be paid from the B&O fund. BUDGET IMPACT: Minimum budget impact is $15,000 to match federal funding for project design. If obligation of construction funds occurs after April 30, 2023, then a $75,000 match would be required. Local matching dollars would come from the B&O Tax fund. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. ATTACHMENTS: 1. HSIP Grant Awards Map (PDF) 02/23/21 Committee of the Whole RECOMMENDED TO COUNCIL BY CONSENSUS RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 3/2/2021 7:00 PM Packet Pg. 108