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HomeMy WebLinkAboutIT17-544 - Other - Carasoft Technology Corp - Nutanix Maintenance Renewal - 07/19/2023 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form DirAsst: • For Approvals,Signatures and Records Management Dir/Dep: KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) WASHINGTON Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Ikhra Mohamed IT Date Sent: Date Required: c 06/22/2023 07/06/2023 QAuthorized to Sign: Date of Council Approval: Q ❑✓ Mayor or Designee 12/12/2017 Budget Account Numbe • Grant? Yes No�✓ 52001740.64160.1800 Budget?❑✓ Yes Type N/A AM& Vendor Name: Category: Carahsoft Technology Corp. Contract Vendor Number: Sub-Category: 1669791 Other 0 W Project Name: Nutanix Maintenance Renewal CProject Details: Renewal of Nutanix Hardware maintenance using approved GSA Schedule 70 C GS-35F-0119Y, which expires 12/19/2026. Append to IT17-544. VAR = ePlus *, Technology, Inc. (vendor #872028). C _ (11.111 Basis for Selection of Contractor: Agreement $33,026.81 Cooperative Purchase E *Memo to Mayormustbeoaached A A— Start Date: 0 9/2023 Termination Date: 07/18/2024 a Local Business? Yes PINo*If meets requirements per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions"form on Cityspace. Business License Verification: ❑Yes In-Process F1 Exempt(KCC 5.01.045) FlAuthorized Signer Verified Notice required prior to disclosure? Contract Number: Yes ✓�No IT17-544 Comment da H <<< signature on attached quote p.5/5>>> Go i Dana Ralph, Mayor a+ C C Date: <<<date attached quote p. 5/5 >>> 7 3 0 Note: Council approved purchases through Carahsoft's GSA Schedule 70 supply contract with the federal government for the duration of that contract's terms (currently 12/19/2026, any extensions that 40 .; may be authorized) so long as the purchases can be paid for within the City's established budgets. a Date Received:City Attorney: 6/22/23 Date Routed:Mayor's Office City Clerk's Office adccW22373_7_20 Visit Documents.KentWA.gov to obtain copies of all agreements kk_rL___ rev.20221201 000�40 KENT Agenda Item: Consent Calendar - 7I WASHINGTON TO: City Council D E: December 12, 2017 SUBJECT: Carahsoft Technology Corporation Contract - Authorize MOTION: Recommend Council authorize the Mayor to sign a contract allowing the City to purchase products and services with Carahsoft Technology Corporation through a federal supply contract and authorize the Mayor to sign individual Statements of Work authorizing purchases under that contract and within established City budgets, subject to final terms and conditions acceptable to the IT Director and City Attorney. SUMMARY: General Services Administration (GSA), an independent procurement agency of the federal government, maintains Information Technology Supply Contracts, known as "Schedule 70". Vendors are awarded a federal Schedule 70 contract after a competitive solicitation process, and Kent City Code 3.70.110(F) allows City bidding requirements to be met by piggybacking on this prior competitive process. However, to purchase off of Schedule 70, a contract must first be put into place between the City and a particular vendor. IT staff has a current need to purchase an IT Service Desk Solution and seeks authorization for the Mayor to sign a master contract with Carahsoft Technology Corporation, a Schedule 70 vendor, authorizing purchases for the term of the federal contract (currently through at least December 19, 2021), so long as those purchases are within established and approved City budgets. The proposed contract adopts by reference Carahsoft's Schedule 70 contract, with local amendments deemed appropriate by the City Attorney's Office. Once the master contract is in place, individual purchases would be authorized by the Mayor through negotiated Statements of Work, so long as all funds required for those purchases have been budgeted. If the master contract is approved, the first purchase made through Carahsoft would be for the Ivanti Service Desk solution, to replace the City's current Service Desk tool, which has served its useful lifecycle. The new Ivanti Service Desk solution will promote greater IT operational efficiencies allowing the delivery of faster, higher quality responses to all City employees. In evaluating suitable replacements, IT staff prepared a product matrix that compared the products and services offered by qualified vendors who were awarded a Schedule 70 contract. Ivanti's Service Desk tool was selected as the preferred solution because of its demonstrated reliability, its reputation, and the quality of its customer support. Carahsoft markets and sells the Ivanti solution, and IT had a positive experience working with Carahsoft on another project earlier this year. EXHIBITS: • Participating Addendum To Federal Supply Service Information Technology Schedule 70 Contract A. Carahsoft Contract GS-35F-0119Y B. Insurance Requirements for Consultant Services Agreements & Insurance Certificate C. Carahsoft-Ivanti Quote D. Carahsoft-Ivanti SOW E. Vendor Matrix RECOMMENDED BY: Operations Committee YEA: Boyce, Ralph, Thomas NAY: BUDGET IMPACT: 1. Expenditures Item Price 2017-2018 Ivanti Service Manager $ 28,922.40 2018-2019 Ivanti Service Manager $ 29,790.00 3 Day Administrative Training $ 4,022.16 3 Day Configuration Training $ 4,022.16 Professional Services - Implementation $ 42,500.00 Professional Services - Project $ 2,804.12 Management Subtotal $ 112,060.84 Tax $ 11,206.08 Total $ 123,266.92 Page 1 of 2 Customer Name: CITY OF KENT Sales Support Contact: Leslie Winch Customer PO No: Quote No: 22963723 Sales Support Phone: 719-208-3438 Ext 3438 Order No: Quote Name: Nutanix_2023_Rene Sales Support Email: (winch@eplus.com Expiration Date: 07/17/2023 wal_4.24.23 Account Executive: JASON BOYD Quotation Date: 04/24/2023 Account Executive Phone: 408-438-3013 ePlus Account Executive Email:jboyd@eplus.com ePlus Technology inc, 13595 Dulles Technology Drive, Herndon, VA, 20171 External GSA Schedule No: GS-35F-0119Y Notes: "This purchase is governed by the referenced GSA Contract with Carahsoft Technology Corporation,for which ePlus is an authorized reseller. Line No. Part Number MFG Description/Line Notes Dates QTY Unit Price Ext. Price II 001 RS-PRD-ST NUTANIX 24/7 PRODUCTION LEVEL SHORT TERM SUPPORT 07/19/2023- 2 8,774.19 17,548.38 RENEWAL F OR NUTANIX HCI APPLIANCE 07/18/2024 Line Note: Serial numbers: 19FM3E290326,19FM3E290327 002 RS-PRD-ST NUTANIX 24/7 PRODUCTION LEVEL SHORT TERM SUPPORT 07/19/2023- 7 1,556.09 10,892.63 RENEWAL F OR NUTANIX HCI APPLIANCE 10/31/2023 Line Note: Serial Numbers: 17SM52330007,17SM52210046,17SM 52210051,17SM522 10049,17SM52210045,17SM52210047,17SM52210048 003 RS-PRD-ST NUTANIX 24/7 PRODUCTION LEVEL SHORT TERM SUPPORT 07/19/2023- 1 1,556.09 1,556.09 RENEWAL F OR NUTANIX HCI APPLIANCE 10/31/2023 Line Note: Serial Number: 18SM52450020 29,997.10 Sub Total (USD): 29,997.10 Est.Tax(USD): 3,029.71 Shp&Hnd (USD): TBD Total (USD): 33,026.81 Page 2 of 2 All orders are governed by your organization's signed agreement with ePlus or applicable public sector contract; if there is no such agreement the Customer Terms and Conditions for Products and/or Services located at www.ePlus.com govern. No additional or contrary terms in a purchase order shall apply, and ePlus' performance shall not be deemed acceptance of any preprinted PO terms. Use of software, subscription services or other products resold by ePlus is subject to manufacturer/publisher end user agreements or subscription terms. Any periodic payment obligations for specific offerings, along with customer-incurred overages, consumption fees, add-ons, quantity adjustments and automatic renewals are non-cancelable for any reason except by public sector customers required by law to terminate due to non-appropriation of funds. PLEASE NOTE: Recent supply chain disruption and tariffs on certain imports are causing price increases for many IT products, with little or no notice, and beyond ePlus' control. As a result, this quote is subject to change without notice, even before the expiration date reflected above. Related manufacturer policy changes may result in orders being non-cancelable and products non-returnable except in accordance with the manufacturer warranty. Please confirm pricing and other restrictions prior to order placement. Unless freight amount is indicated, or is zero, freight will be added to the invoice. Unless Bill-To company is exempt from Sales Tax, it will be added to the invoice. Recognizing that the global pandemic has disrupted operations for many organizations, ePlus will ship products for delivery in accordance with customer's written ship-to instructions and products will be deemed delivered notwithstanding any failure of customer personnel to sign for receipt due to facility closing or otherwise. ePlus offers flexible and easy leasing options for your IT equipment. Use leasing to increase your IT acquisition capability, overcome limited budgets, and manage the lifecycle of your assets. Contact an ePlus Leasing Coordinator at 1-703-984-8021 or leasing@eplus.com to receive a lease quote today. Customer Acceptance Bill To Ship To Signature: [Q_Y_N� CITY OF KENT CITY OF KENT Name: Dana Ralph 220 4TH AVE S 220 4TH AVE S Title: Mayor KENT WA 98032 KENT WA 98032-5838 Date: 06/28/2023 UNITED STATES UNITED STATES Customer PO#: ATTN ACCOUNTS PAYABLE James Endicott ©2023 ePlus inc.All rights reserved. *NGDC P1 3.7.4.19