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HomeMy WebLinkAboutCAG2022-441 - Amendment - #X - WA State Dept. of Commerce - Utility Residential Customer Arrearages Grant - 05/23/2023 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form DirAsst: • For Approvals,Signatures and Records Management Dir/Dep: KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) WASHINGTON Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Molly Bartlemay Finance Date Sent: Date Required: > 06/02/2023 06/07/2023 0 QAuthorized to Sign: Date of Council Approval: Q �✓ Mayor or Designee N/A Budget Account Number: Grant? Yes NoF—] Budget? Yes�✓ No Type: N/A Vendor Name: Category: Washington Dept of Commerce Contract Vendor Number: Sub-Category: JEW Amendment Q 0 W Project Name: Utility Residential Customer Arrearages Grant CProject Details: The original agreement amount could not fully be spent due to grant restrictions. This amendment reduces the amount of the contract to the C amount spent. 40 C (11.111 E Agreement Amount: $17 061.17 Basis for Selection of Contractor: �� *Memo to Mayor must be attached Start Date: 5j� /23/2023 Termination Date: 6/30/2023 lm a Local Business? Yes PINo*If meets requirements per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions"form on Cityspace. Business License Verification: ❑Yes In-Process F-11Exempt(KCC 5.01.045) FlAuthorized Signer Verified Notice required prior to disclosure? Contract Number: Yes ✓❑No CAG2022-441 Comments: Commerce will be sending the contract directly to the Mayor via DocuSign. 0 � c IM *; N 0 f N Date Received:City Attorney: 6/2/23 Date Routed:Mayor's Office City Clerk's Office adccW22373_7_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20221201 DocuSign Envelope ID:92A896C0-F20D-4B12-A97A-75C32303FC40 mmendment Contract Number:22-56104-023 DS Amendment Number:X �9 Washington State Department of Commerce Energy Division Utility Residential Customer Arrearages 1.Contractor 2.Contractor Doing Business As(optional) City of Kent 220 4th Ave S Kent,WA 98032-5895 3.Contractor Representative(only if updated) 4.COMMERCE Representative(only if updated) 5.Original Contract Amount 6.Amendment Amount 7.New Contract Amount (and any previous amendments) $100,000.00 -$82,938.83 $17,061.17 8.Amendment Funding Source 9.Amendment Start Date 10.Amendment End Date Federal:X State: Other: N/A: 05/23/2023 06/30/2023 11.Federal Funds(as applicable): Federal Agency: CFDA Number: $0.00 US Department of the Treasury 12.Amendment Purpose: The purpose of this contract is to de-obligate the funding for public and private water,sewer,garbage,electric,and natural gas utilities to address low-income customer arrearages compounded by the COVID-19 pandemic and the related economic downturn that were accrued between March 1,2020,and December 31,2021. COMMERCE,defined as the Department of Commerce,and the Contractor,as defined above, acknowledge and accept the terms of this Contract As Amended and attachments and have executed this Contract Amendment on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Contract As Amended are governed by this Contract Amendment and the following other documents incorporated by reference: Contractor Terms and Conditions including Attachment "A"—Scope of Work,Attachment`B"—Budget.A copy of this Contract Amendment shall be attached to and made a part of the original Contract between COMMERCE and the Contractor.Any reference in the original Contract to the"Contract"shall mean the"Contract as Amended". FOR CONTRACTOR FOR COMMERCE DocuSigned by: DocuSigned by: a t ° 'yor,City of Kent,WA Michael Furze,Assistant Director,Energy Division 6/7/2023 4:56 PM PDT 6/7/2023 1 5:21 PM PDT Date Date APPROVED AS TO FORM ONLY Sandra Adix Assistant Attorney General 3/20/2014 Date Department of Commerce DocuSign Envelope ID:92A896C0-F20D-4B12-A97A-75C32303FC40 Amendment This Contract is amended as follows: Reduce Funds: -$82,938.83 ALL OTHER TERMS AND CONDITIONS OF THIS CONTRACT REMAIN IN FULL FORCE AND EFFECT. 2 DocuSign Certificate Of Completion Envelope Id:92A896COF20D4Bl2A97A75C32303FC40 Status:Completed Subject: Review DocuSign:22-56104-023X City of Kent Utility Residential Customer Arrearages Division: Energy Program: Energy ContractNumber:22-56104-023X City of Kent Utility Residential Customer Arrearages DocumentType:Contract Source Envelope: Document Pages:2 Signatures:2 Envelope Originator: Certificate Pages:5 Initials: 1 Anneka McDonald AutoNav: Enabled 1011 Plum Street SE Envelopeld Stamping: Enabled MS 42525 Time Zone: (UTC-08:00)Pacific Time(US&Canada) Olympia,WA 98504-2525 anneka.mcdonald@commerce.wa.gov IP Address: 147.55.149.132 Record Tracking Status:Original Holder:Anneka McDonald Location: DocuSign 5/31/2023 12:36:40 PM anneka.mcdonald@commerce.wa.gov Security Appliance Status:Connected Pool:StateLocal Storage Appliance Status:Connected Pool:Washington State Department of Commerce Location: DocuSign Signer Events Signature Timestamp Sheri Davis LD Sent:5/31/2023 12:41:05 PM sheri.davis@commerce.wa.gov Viewed:5/31/2023 1:04:08 PM Signing Group:COM Energy Budget Office Signed:5/31/2023 1:04:49 PM Security Level: Email,Account Authentication (None), Login with SSO Signature Adoption: Pre-selected Style Using IP Address: 147.55.149.250 Electronic Record and Signature Disclosure: Not Offered via DocuSign Dana L Ralph EDI­Signedbv: Sent:5/31/2023 1:25:25 PM dralph@kentwa.gov a" b ra tL Resent:6/1/2023 9:46:45 AM Mayor 93E99D67ED24442... Resent:6/1/2023 3:29:08 PM Security Level: Email,Account Authentication Resent:6/5/2023 9:22:28 AM (None) Signature Adoption: Pre-selected Style Resent:6/6/2023 7:34:19 AM Using IP Address: 172.56.104.127 Resent:6/6/2023 7:35:50 AM Signed using mobile Resent:6/7/2023 9:03:06 AM Viewed:6/7/2023 4:56:22 PM Signed:6/7/2023 4:56:36 PM Electronic Record and Signature Disclosure: Accepted:8/30/2021 8:46:06 AM ID:7b663943-2c38-4dd2-a37c-8da3bd6f4fd9 Michael FurzeSent:6/7/2023 4:56:37 PM michael.furze@commerce.wa.gov ED11USign1d by:"�°`� �"`Z` Viewed:6/7/2023 5:21:47 PM Assistant Director, Energy Division 1OB18292855448A Signed:6/7/2023 5:21:57 PM Security Level: Email,Account Authentication (None), Login with SSO Signature Adoption: Pre-selected Style Using IP Address: 174.215.114.17 Signed using mobile Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Anneka McDonald VIEWED Sent:5/31/2023 12:40:48 PM anneka.mcdonald@commerce.wa.gov Viewed:5/31/2023 12:41:04 PM Washington State Department of Commerce Security Level: Email,Account Authentication Using IP Address: 147.55.149.132 (None), Login with SSO Electronic Record and Signature Disclosure: Not Offered via DocuSign Molly Bartlemay I E1E Sent:5/31/2023 1:04:50 PM mbartlemay@kentwa.gov Viewed:5/31/2023 1:25:24 PM Security Level: Email,Account Authentication (None) Using IP Address: 146.129.252.126 Electronic Record and Signature Disclosure: Accepted:5/31/2023 1:25:24 PM ID:636464d0-cef3-4c3b-81c6-65a165d4e56a Carbon Copy Events Status Timestamp Molly BartlemayI E Sent:6/7/2023 5:21:57 PM mbartlemay@kentwa.gov Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted:5/31/2023 1:25:24 PM ID:636464d0-cef3-4c3b-81c6-65a165d4e56a Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 5/31/2023 12:40:48 PM Certified Delivered Security Checked 6/7/2023 5:21:47 PM Signing Complete Security Checked 6/7/2023 5:21:57 PM Completed Security Checked 6/7/2023 5:21:58 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:8/11/2020 4:44:12 PM Parties agreed to:Dana L Ralph,Molly Bartlemay,Molly Bartlemay ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Washington State Department of Commerce (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to `I agree to use electronic records and signatures' before clicking `CONTINUE' within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.15 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure,we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process,please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Washington State Department of Commerce: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: docusign@commerce.wa.gov To advise Washington State Department of Commerce of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at docusign@commerce.wa.gov and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from Washington State Department of Commerce To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to docusign@commerce.wa.gov and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with Washington State Department of Commerce To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to docusign@commerce.wa.gov and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: hops://support.docusi n�guides/signer-_uide- signing-system-requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you,please confirm that you have read this ERSD, and(i)that you are able to print on paper or electronically save this ERSD for your future reference and access; or(ii)that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to `I agree to use electronic records and signatures' before clicking `CONTINUE' within the DocuSign system. By selecting the check-box next to `I agree to use electronic records and signatures', you confirm that: • You can access and read this Electronic Record and Signature Disclosure; and • You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and • Until or unless you notify Washington State Department of Commerce as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by Washington State Department of Commerce during the course of your relationship with Washington State Department of Commerce.