HomeMy WebLinkAboutCAG2023-365 - Original - The Home Depot - 186 Portable AC Units for Seniors - 06/15/2023 FOR CITY OF KENT OFFICIAL USE ONLY
Sup/Mgr:
Agreement Routing Form DirAsst:
400
• For Approvals,Signatures and Records Management Dir/Dep:
KEN T This form combines&replaces the Request for Mayor's Signature and Contract Cover
(Optional)
W A S H I N G T O N Sheet forms. (Print on pink or cherry colored paper)
Originator: Department:
Brittany Levens Parks, Recreation & Community Services
Date Sent: Date Required:
> 06/20/2023 ASAP
0
Q Authorized to Sign: Date of Council Approval:
QMayor or Designee
Budget Account Number: Grant? YesEZI NOW]
H00085.63180.6001
Budget? Yes EINo Type: N/A
Vendor Name: Category:
The Home Depot Contract
Vendor Number: Sub-Category:
c 36409 Original
Project Name:
Portable AC Units for Seniors
cProject Details: Quote for purchase of 186 Whynter 14k air conditioning units for Home
Repair Senior AC Unit Distribution Program
cNow—
Basis for Selection of Contractor:
E AgreementAmounru
g 300.73 Other
*Memo to Mayor must be attached
i Start Date: pon contract execution Termination Date:
a1
Q Local Business? Yes Who*If meets requirements per KCC3.70.100,please complete"VendorPurchose-Locol Exceptions"form onCityspace.
Business License Verification: W1 Yes In-ProcessD Exempt(KCC 5.01.045) W]Authorized Signer Verified
Notice required prior to disclosure? Contract Number:
Yes W1 No CAG2023-365
Comments-
Memo requesting exception to procurement requirements included.
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Date Received:City Attorney: 6/20/23 Date Routed:Mayor's Office City Clerk's Office
adccW22373_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements
rev.20221201
M� Customer Invoice Sales Person AUB081 Store Phone#(253)852-1017
►� l 6115/2023,6:38 AM PDT Store#4722 Location 26120 104TH AVENUE SE, KENT,WA 98030
Validation Area
Customer Information
CITY OF KENT DARREL CITY OF KENT/PARKS/HOME REPAIR
(253)856-5079 220 4TH AVE S
DHAMMACK4KENTWA.GOV KENT,WA 98032
Invoice#H4722-196075
PO/Job Name Whynter Portable 14K AC/Dehumidifier w
/Remote
will Call (� Will Call Details d Estimated Arrival rs Alternate Pickup Person
Whynter 13 Days CITY OF KENT DARREL
Customer will be notified when order
is ready for pickup
Item Description Model# SKU# Unit Price City Subtotal
01 Whynter Whynter 14,000 BTU Portable Air Conditioner& 1005504716 564-9.424-eaeA 186 S90,191.40
Dehumidifier w/Remote(115V(400 Sq Ft)ARC-14S) S484.90/each
[QC:33768143)
*DISCOUNTS25.52 OFF EACH
90 DAY RETURN POLICY.The Home Depot reserves the right to limit/deny returns.Please see the return policy sign in the stores for details.
Pro Xtra 2023 Pro Xtra Spend Pro Xtra Savings Subtotal $94,938.12
Member Statement(as of 06114) $29,293.58 $167.00
Discounts -54,746.72
Visit ProXtra:httov/lwww.homedenot com/c/Pro X1L —
Safes Tax S9,109.33
Invoice Total $99,300.73
Invoice is only valid for today:Thursday,June
15
98010100647694
Page 1 of 1 1 We reserve the right to limit the quantities of merchandise sold to customers.
No.H4722-196075
The Home Depot Special Services
Will Call/Direct Ship/Delivery
Returns: E—x-Gept where proWbited by law, aA retumed Spesiat Order-AAerc;handise is subject to a
#i#teen pereent.-f45%�restonking fee. Custom made goods are pot-retumabte. C.
CM(Jun 15
Will Call: The Home Depot Store will call the number provided on the invoice when your order is
available. A Will Call held at the store for over thirty (30) days shall be subject to the abandoned
property laws in your state.
.Direct Ship: Direct Ship merchandise will be sent by the vendor and/or manufacturer to the
address on the invoice.
Delivery: The Home Depot shall arrange for its delivery agent to deliver the merchandise to the
address identified on the invoice pursuant to the following terms and conditions:
Roads Notice: The delivery address must be accessible by vehicle over roads and bridges rated to
handle up to and including (40) forty ton loads. If any portion of delivery agent's route must traverse a
section of road that is not rated to handle a forty ton load or heavier, Customer will be responsible for
seeking a waiver, at Customer's expense, from the appropriate governmental authority. If Customer
is unable to obtain a waiver, delivery service will not be available to the delivery address.
Unattended Drop: If Customer will not be present to accept the delivery, and the delivery can
be left unattended, please initial below:
By initialing here, I authorize The Home Depot and its delivery agent to leave
the merchandise unattended following delivery, and I accept full responsibility for any resulting loss of,
or damage to, the merchandise.
Outside Deliveries Only: If you are purchasing merchandise designated by The Home Depot for
outside delivery only, your purchase does not include delivery of the merchandise beyond
curbside; however, additional services may be available to deliver the merchandise to a location
that you designate. In that event, you will be presented with the following waiver at the time of
delivery, which you must sign as a condition of receiving any additional delivery services:
In consideration of the delivery of the merchandise that I purchased from The Home Depot
("Merchandise") to a location designated by me at my request, I, , on
behalf of myself and my agents, successors, and assigns, hereby RELEASE AND
FOREVER DISCHARGE, WITHOUT CONDITIONS, Home Depot U.S.A., Inc. and its
affiliates, employees, officers, directors, managers, agents, contractors and any other
person working through or under it (hereinafter collectively "The Home Depot"), from any
and all claims, causes of action, demands, liabilities, damages, costs and expenses, of
every kind and nature, whether known or unknown, suspected or unsuspected, which exist
now or in the future (hereinafter "Claims"), relating and/or arising out of the delivery of the
Merchandise. I FURTHER EXPRESSLY, FULLY, AND UNCONDITIONALLY ASSUME
ANY AND ALL RISKS AND FULL LIABILITY FOR ANY RESULTING PERSONAL
INJURY, DAMAGE TO PROPERTY OR DAMAGE TO MERCHANDISE WHICH MAY
GIVE RISE TO CLAIMS AGAINST ME AND/OR THE HOME DEPOT. I HAVE FULLY
INFORMED MYSELF OF THE NATURE OF THE RISKS INHERENT IN THE DELIVERY
OF THE MERCHANDISE AND VOLUNTARILY AGREE TO ALLOW DELIVERY OF THE
MERCHANDISE ONTO MY PREMISES. I HAVE CAREFULLY READ AND
COMPLETELY UNDERSTAND THIS RELEASE AND ASSUMPTION OF RISK FORM
BEFORE SIGNING IT. This agreement shall become effective upon my signature and shall
be governed by the laws of the State of Georgia.
If you choose not to utilize additional delivery services beyond curbside delivery, you will not be
required to sign the above waiver.
Accepted by: _
X _ __ _ 06/15/2023
Customer's Signature Date
No.H4722-196075
City of Kent - Home Depot - AC Units
Final Audit Report 2023-06-15
Created: 2023-06-15
By: Phung Huynh(phuynh@kentwa.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAoonR11pM5No39jvuJpWUZVXmSFUOSHCw
"City of Kent - Home Depot - AC Units" History
Document created by Phung Huynh (phuynh@kentwa.gov)
2023-06-15-6:59:10 PM GMT
Document emailed to courtney_mireles@homedepot.com for signature
2023-06-15-6:59:54 PM GMT
Email viewed by courtney_mireles@homedepot.com
2023-06-15-7:00:11 PM GMT
Signer courtney_mireles@homedepot.com entered name at signing as CM
2023-06-15-7:00:30 PM GMT
Document e-signed by CM (courtney_mireles@homedepot.com)
Signature Date:2023-06-15-7:00:32 PM GMT-Time Source:server
Agreement completed.
2023-06-15-7:00:32 PM GMT
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CITY OF KENT
PARKS, RECREATION &COMMUNITY SERVICES
• Julie Parascondola, Director
KEN7 220 41 Avenue South
W A S H I N G T O N Kent, WA 98032
Fax: 253-856-6050
PHONE: 253-856-5100
Memo
To: Dana Ralph, Mayor
From: Julie Parascondola, Director
CC: Merina Hanson, Human Services Manager
Date: June 16, 2023
Re: Request for exception to procurement requirements for AC distribution program
The City's Parks, Recreation, and Community Services (PRCS) Department requests an exception and
waiver to the bidding and procurement requirements under KCC 3.70.080 and KCC 3.70.110 for the
purchase and distribution of portable Air Conditioning Units. Under section 3.70.080(D), for purchases
where the estimated cost exceeds sixty-five thousand dollars ($65,000), the city shall publish notice
calling for sealed bids at least one (1) time, and at least seven (7) calendar days prior to the last date
upon which bids will be received, or such other reasonable time as the director may deem appropriate.
KCC 3.70.110(A) allows the mayor to waive bidding requirements for the purchase of services upon
a finding that the bidding requirements would otherwise not be practicable or in the City's best
interests under the circumstances. PRCS is requesting an exception of bidding requirements and
authorization of waiver described above for the following reasons:
On June 6, 2023, Council made a motion to authorize mayor signature on a contract between the
Parks Human Services Division and King County Adult Services Division in the amount of $250,000
from the King County Veterans and Human Services Levy to assist low-income Kent seniors with
portable air conditioning units. These are one-time funds that are not expected to renew at the end
of the contract period (December 31, 2023). Human Services is proposing to purchase 186 high
efficiency air conditioning units at a cost of $99,300.73 including Washington State sales tax.
As we are heading into the hottest months of the year, we anticipate challenges in securing portable
AC units as they are in high demand and supply is diminishing. Given the short timeline to spend
these funds and the urgency to get units into the homes of our most vulnerable seniors as soon as
possible, it is our belief that advertising and acquiring bids for this project will create additional barriers
that will delay timely deployment.
For these reasons, I respectfully request that you authorize this exception and ratify the waiver of
bidding requirements by signing below.
Thank you for your consideration.
APPROVED:
06/22/2023
Mayor Dana Ralph Date