HomeMy WebLinkAboutCAG2021-543 - Amendment - #1 - Berger Partnership PS - Kent Industrial Valley Signage - 06/01/2023 FOR CITY OF KENT OFFICIAL USE ONLY
Sup/Mgr: T
Agreement Routing Form Dir Asst: 1,,L
• For Approvals,Signatures and Records Management Dir/Dep:
KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover Sheet forms. eL
W A S H I N G T O N (Print on pink or cherry colored paper) (optional)
Originator: Department:
KateLynn Jennings for Terry Jungman Parks, Recreation &Community Services
Date Sent: Date Required:
0 5/25/2023 Soonest possible please
Q Authorized to Sign: Date of Council Approval:
QDirector or Designee Mayor
Budqet Account Number: Grant?[--]Yes E]No
P21024.64190.530
Budget?V]Yes[7]No Type: N/A
Vendor Name: IL Category:
Berger Partnership Contract
Vendor Number Sub-Category:
624530 Amendment
C Kent Industrial Valley Signage Amendment 1
Project Name:
E
0 Amendment 1 for additional architectural services.
Project Details:
C
Agreement Amoun $21,360 Basis for Selection of Contractor: Other
*Memo to Mayor must be attached
i Start Date:l 12/22/2021 Termination Date: 04/30/2024
Q Local Business?r7Yes17No* If meets requirements per KCC3.70.100,pleosecomplete"VendorPurchase-Locol Exceptions"form onCityspace.
Business License Verification:171 Yes Dn-Process ElExempt(KCC 5.01.045)
Notice required prior to disclosure? Contract Number:
1r7Yes QNo CAG2021-543
Comments:
p1
C
0 Ll
41 N
.> 3 5/31/2023
DC �, Date Received by City Attorney:
C
C1 Date Routed to the Mayor's Office:
v1
Date Routed to the City Clerk's Office:
aaccW22373_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements
rev.200821
•
KENT
WASHINGTON
AMENDMENT NO. 1
NAME OF CONSULTANT OR VENDOR: Berger Partnership PS
CONTRACT NAME & PROJECT NUMBER: Kent Industrial Valley Sicinaae/CAG2021-S43
ORIGINAL AGREEMENT DATE: December 22, 2021
This Amendment is made between the City and the above-referenced Consultant or Vendor
and amends the original Agreement and all prior Amendments. All other provisions of the original
Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force
and effect. For valuable consideration and by mutual consent of the parties, Consultant or
Vendor's work is modified as follows:
1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add
additional work or revise existing work as follows:
In addition to work required under the original Agreement and any prior
Amendments, the Consultant or Vendor shall:
As described in the attached Exhibit A, incorporated herein, contractor
shall provide additional architectural services.
2. The contract amount and time for performance provisions of Section II "Time of
Completion," and Section III, "Compensation," are modified as follows:
Original Contract Sum, $10,000
including applicable WSST
Net Change by Previous Amendments n/a
including applicable WSST
Current Contract Amount $10,000
including all previous amendments
Current Amendment Sum $21,360
Applicable WSST Tax on this $0
Amendment
Revised Contract Sum $31,360
AMENDMENT - 1 OF 2
Original Time for Completion 12/31/2022
(insert date)
Revised Time for Completion under n/a
prior Amendments
(insert date)
Add'1 Days Required (f) for this 486 calendar days
Amendment
Revised Time for Completion 04/30/2024
(insert date)
The Consultant or Vendor accepts all requirements of this Amendment by signing below, by
its signature waives any protest or claim it may have regarding this Amendment, and
acknowledges and accepts that this Amendment constitutes full payment and final settlement of
all claims of any kind or nature arising from or connected with any work either covered or affected
by this Amendment, including, without limitation, claims related to contract time, contract
acceleration, onsite or home office overhead, or lost profits. This Amendment, unless otherwise
provided, does not relieve the Consultant or Vendor from strict compliance with the guarantee and
warranty provisions of the original Agreement.
Although the term of the agreement expired by its own terms on 12/31/2022, the parties
agree to compensate Consultant for work performed prior to 04/30/2024. The Agreement is
hereby reinstated and amended as provided for by this Amendment. All acts consistent with the
authority of the Agreement, previous Amendments (if any), and this Amendment, prior to the
effective date of this Amendment, are hereby ratified and affirmed, and the terms of the
Agreement, previous Amendments (if any), and this Amendment shall be deemed to have applied.
The parties whose names appear below swear under penalty of perjury that they are
authorized to enter into this Amendment, which is binding on the parties of this contract.
IN WITNESS, the parties below have executed this Amendment, which will
become effective on the last date written below.
CONSULTANT/VENDOR: CITY OF KENT:
By:(� � By� _ure(signature) (signat )
Print Name:Andy Mltton Print Name: Dana Ralph
Its Principal Its Mayor
(title) (title)
DATE:5/26/2023 DATE: 06/01/2023
ATTEST: APPROVED AS TO FORM:
(applicable if Mayor's signature required)
444D
Kent City Clerk Kent Law Department
[In this field,you may enter the electronic filepath where the contract has been saved]
AMENDMENT - 2 OF 2
Exhibit A
P A R T N E R S H I P
5.17.23 berger
Terry Jungman
Park Planning and Development Manager
Kent Parks, Recreation &Community Services
220 Fourth Avenue South
Kent,WA 98032
Proposal for Additional Landscape Architectural Services:Kent Valley Industrial Signage(KVIS)
Dear Terry:
This letter outlines our proposed additional landscape architectural services,with each task
described and a corresponding fee estimate assigned.
Task A:Sign Blade Revisions
Sub-Tasks:
1. (1)Coordination meeting to verify need and determine direction.
2. Generate construction-ready drawings of final blade sign design to be included in a
design manual.
a. Measured CAD and/or Adobe files that can be provided to fabricator.
b. Digital files that can be incorporated into PRCS manuals. Layout to be
provided or specified by Kent PRCS.
Task B: Update KVLT Map and Map Kiosk Layout
Sub-Tasks:
1. (2)Coordination meetings to verify need and determine direction.
2. Incorporate new GIS information and refine graphic clarity of overall Kent Valley Loop
Trail (KVLT) map.
3. Revise map kiosk layout to incorporate additional communication needs(event
announcements,etc.).
a. (1)Coordination meeting to review above updates and provide comment.
b. (1)Coordination meeting to review final products.
4. Assist in kiosk selection and fabrication coordination (if needed).
5. Format KVLT map for use in the Kent PRCS Manual; layout/format provided by Kent
PRCS.
Landscape Architecture Berger Partnership Ps 2063256877
Urban Desi n 1927 Post Alley,Ste.2 bergerpartnership.com
g Seattle,WA 98101
5.17.23 PARTNERSHIP
Kent Parks,
Re �berger
an
Kent Parks,Recreation&Community Services
Proposal for Additional Landscape Architectural Services:Kent Valley Industrial Signage
Page 2 of 3
Task C: KVIS Furnishings and Signage Standards Manual
Sub-Tasks:
1. (2)Coordination meetings to verify need and determine direction.
2. Incorporate KVIS signage into existing manual.Arrange graphics/product images into
digital layout files provided by Kent PRCS or with layout specifications provided by Kent
PRCS.
a. Incorporate other signage/furnishings not currently in manual based on input
provided by Kent PRCS. Includes a new kiosk.
Task D: Bid Services
Sub-Tasks:
1. (2)Coordination meetings to verify need and determine direction.
2. Assemble a bid package to document elements to be constructed in Jan/Feb 2024.
a. Kent PRCS to walk the site and provide existing conditions that will be used as
a basis for construction documents.
b. Kent PRCS to identify demolition plans based on available GIS data. Berger to
document.
c. Berger to compile draft site implementation plans that utilize new KVLT
standards for Kent PRCS review.
d. Berger to compile vendor-provided and city-standard details and
specifications necessary for construction.
e. Berger to develop a biddable package ready for advertisement. Kent PRCS to
administer bid process and address bidder questions.
Schedule
We understand this process will occur throughout 2023,with construction early in 2024 as
follows:
1. Mid-May through mid-July: Update KVLT map and map kiosk layout. Include format of
map to be included in revised Park and Facilities Guide.
2. September/October: Develop standards manual and bid package.
3. November/December: Bid,select contractor,order products.
4. January/February 2024—Installation.
5.17.23 P A R T N E R S H I P
Kent Parks,
an
Re bergerKent Parks,Recreation&Community Services
Proposal for Additional Landscape Architectural Services:Kent Valley Industrial Signage
Page 3 of 3
Fees
Based on the scope of services identified at this time,we have established a not to exceed
hourly fee as follows:
Task A:Sign Blade Revisions $3,975.00
Task B: Update KVLT Map and Map Kiosk Layout $8,835.00
Task C: KVIS Furnishings and Signage Standards Manual $3,255.00
Task D: Bid Services $5,295.00
Total $21,360.00
Fees will be billed on a monthly basis for hours accumulated at the following rates.Services
beyond those noted in this proposal will be billed as additional services on an hourly basis as
follows,or lump sum fees can be negotiated:
Principal $225.00 per hour
Associate $180.00 per hour
Project Manager $150.00 per hour
Landscape Designer $120.00 per hour
Administrative Staff $105.00 per hour
Printing, reprographic expenses, CAD plots,travel costs,and other reimbursable expenses will
be billed in addition to the above fees at cost plus a 10%administrative mark-up.All accounts
are 90 days. Invoices not paid within 120 days of invoice date will be subject to late charges of
1%per month. If payment for services is not received within 120 days of the invoice date,all
subsequent services and/or issuance of documents may be postponed until receipt of payment,
unless special arrangements are made prior to providing the services.
Sincerely,
Berger Partnership PS
/4 ;�AA4
Andy Mitton Evan Blondell
Principal Project Manager
Signature: Ten-ti ,7Gt1 awan Signature:
Terry Jun man(MayY5,202315:46 PDT)
Email: tjungman@kentwa.gov Email: rlashley@kentwa.gov
Signature: 8,"c4lv C&= Ht-
Brian Leven h age n(May30, 2308:46 PDT)
Email: bjlevenhagen@kentwa.gov
E-TRANSMITTAL: Industrial Valley Signage
Amendment1
Final Audit Report 2023-05-30
Created: 2023-05-25
By: KateLynn Jennings(kjennings@kentwa.gov)
Status: Signed
Transaction ID: CBJCHBCAABAArdsz5CkESC13sMgmku3wDD2zHeADfBSA
"E-TRANSMITTAL: Industrial Valley Signage Amendmentl " His
tory
E Document created by KateLynn Jennings (kjennings@kentwa.gov)
2023-05-25-8:02:50 PM GMT-IP address: 146.129.252.126
Document emailed to Terry Jungman (tjungman@kentwa.gov)for signature
2023-05-25-8:07:13 PM GMT
E Email viewed by Terry Jungman (tjungman@kentwa.gov)
2023-05-25-9:34:15 PM GMT-IP address: 104.47.65.254
Document e-signed by Terry Jungman (tjungman@kentwa.gov)
Signature Date:2023-05-25-10:46:32 PM GMT-Time Source:server-IP address: 146.129.252.126
Document emailed to Ronald Lashley (rlashley@kentwa.gov)for signature
2023-05-25-10:46:33 PM GMT
Email viewed by Ronald Lashley (rlashley@kentwa.gov)
2023-05-25-11:11:35 PM GMT-IP address: 104.47.65.254
Document e-signed by Ronald Lashley (rlashley@kentwa.gov)
Signature Date:2023-05-25-11:17:09 PM GMT-Time Source:server-IP address: 146.129.252.126
Document emailed to Andy Mitton (andym@bergerpartnership.com)for signature
2023-05-25-11:17:11 PM GMT
E Email viewed by Andy Mitton (andym@bergerpartnership.com)
2023-05-26-3:16:55 PM GMT-IP address:67.134.32.68
a Document e-signed by Andy Mitton (andym@bergerpartnership.com)
Signature Date:2023-05-26-3:44:15 PM GMT-Time Source:server-IP address:67.134.32.68
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P. Document emailed to bjlevenhagen@kentwa.gov for signature
2023-05-26-3:44:16 PM GMT
Email viewed by bjlevenhagen@kentwa.gov
2023-05-30-3:45:52 PM GMT-IP address: 104.47.65.254
Signer bjlevenhagen@kentwa.gov entered name at signing as Brian Levenhagen
2023-05-30-3:46:12 PM GMT-IP address: 146.129.252.126
Document e-signed by Brian Levenhagen (bjlevenhagen@kentwa.gov)
Signature Date:2023-05-30-3:46:14 PM GMT-Time Source:server-IP address: 146.129.252.126
Q Agreement completed.
2023-05-30-3:46:14 PM GMT
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