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Home My WebLink AboutCAG2023-324 - Original - Washington Traffic Safety Commission (WTSC) - MOU: Drug Recognition Experts (DRE) Callout/Overtime Funding - 07/01/2023 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form DirAsst: 40 •kkv For Approvals,Signatures and Records Management Dir/Dep: KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) WASHINGTON Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Jalene King Police Date Sent: Date Required: > 05/22/2023 0 QAuthorized to Sign: Date of Council Approval: Q �✓ Mayor or Designee N/A Budget Account Number: Grant? Yes[Z] NoE] Budget? Yes Type State Vendor Name: Category: Washington Traffic Safety Commission Grant: Non-Real Property Vendor Number: Sub-Category: 141685 Original 0 0 w Project Name: Drug Recognition Experts (DRE) Call Out cProject Details: funding for emphasis overtime c 40 c (11.111 Basis for Selection of Contractor: AgreementAmount: 3000 Other E *Memo to Mayor must be attached Start Date: 7/1/2023 Termination Date: 6/30/2025 a Local Business?�✓ Yes F—]No*if meets requirements per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions"form on Cityspace. Business License Verification: ❑YesF]In-Process F1 Exempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: Yes❑No CAG2023-324 Comments: IM C C 3 0 N a Date Received:City Attorney: Date Routed:Mayor's Office City Clerk's Office adccW22373_7_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 MEMORANDUM OF UNDERSTANDING WASHINGTON TRAFFIC SAFETY COMMISSION 621811 Ave SE,Suite 409,PO Box 40944,Olympia WA 98504-0944 THIS AGREEMENT is made and entered into by and between: VoL\GC_ D Pf��-T�NI�t-�JT (Agency Name) Hereinafter referred to as"CONTRACTOR"and the WASHINGTON TRAFFIC SAFETY COMMISSION, hereinafter referred to as"WTSC." IT IS THE PURPOSE OF THIS AGREEMENT to provide overtime funding to law enforcement agencies who have certified Drug Recognition Experts(DRE)to conduct the following activities: • Respond in person to allied agency requests for DRE assessments when no other DRE is available on duty and this response is in `overtime status' from a list of certified DREs. • Cover shift extension `overtime' when completing a drug evaluation or covering a request for a DRE • Court testimony resulting from performing drug evaluations with call outs and shift extensions when overtime is required.(This MOU and grant funding is not responsible for overtime generated from cases/arrests during normal employment or assignment) • On an overtime basis, participate in duties as a DRE during emphasis patrols, allied agency DRE-related requests,or other DRE programs such as teaching and training deemed necessary and pre-approved by the Washington State DRE Coordinator between July 1,2023 through June 30,2025. IT IS,THEREFORE,MUTUALLY AGREED THAT: 1. All contractor DREs will be available for callout by Washington State Patrol(WSP) communications in their individual regions.WSP Communications will be notified of the DRE availability when that DRE signs into service with their respective allied agency. As part of this agreement, contractor DREs are responsible to ensure that WSP Communications has their correct contact information in the DRE callout system. 2. Contractor will provide a certified DRE on an"overtime"basis(not to exceed 1.5 times contracted salary and allowable benefits,even during paid holiday)to perform DRE activities as specified. No other commissioned personnel will be funded. 3. The period of activity will begin on July 1,2023 and extend through June 30, 2025. 4. Drug evaluation performance standards for certified and funded DBEs must meet the standards of the International Association of Chiefs of Police(IACP). 5. DREs will maintain good standing with Drug Evaluation Classification Program; i.e. paperwork,rolling logs, and resumes. (Contractor and DRE will be notified if DRE is not eligible for availability and removed from WSP roster-30 day notice given.) 6. Disputes arising under this agreement shall be resolved by a panel consisting of one representative of the WTSC, one representative from Contractor agency and one representative from the DECP. The dispute panel shall thereafter decide the dispute with the majority prevailing. 7. Either party may terminate this agreement upon(30 days)written notice to the other party. In the event of termination of this agreement,the terminating party shall be liable for the performance rendered prior to the effective date of termination. MOU DRE Program 2023-2025 (03/2023) page 1 of 2 8. WTSC Termination—This project agreement may be terminated or fund payments discontinued or reduced by WTSC at any time upon written notice to the Contractor due to non-availability of funds, failure of the Contractor to accomplish any of the terms herein, or from any change in the scope or timing of the project. 9. The WTSC will monitor and track the availability of DRE Callout funds. Expenditure tracking will be shared with WSP quarterly to ensure DRE Callout funding is being fully utilized. FISCAL RESPONSIBILITY: 1. For all DRE overtime activities to be billed against this MOU, any projected overtime amount greater than$3,000 must get prior written approval from WTSC. 2. Contractor must submit the billings and supporting documents to the WTSC at PO Box 40944, Olympia, WA 98504-0944 or emailed to prarickAwtsc.wa.gov for approval and reimbursement not more than 30 days after the last day of the month in which the overtime is worked. Billings and supporting documents submitted later than the 30 day cutoff will be reviewed on a case by case basis.Contractor must ensure that reimbursement being requested is not for on-duty time,but for call out and shift extension overtime only. Billings will include: • Completed and signed invoice Voucher,A19-IA Form (attached). Your agency must be identified as the"Claimant"and Federal Tax ID# and an original signature of the agency head, command officer or contracting officer must be provided on the A19- 1A form. • Payment documentation(overtime slips,payroll documents, etc.) ■ DRE Request Form showing all pertinent information.If for court case, evidence it came from a prior MOU overtime situation must be provided with the A-19 lA form. IN WITNESS WHEREOF, PARTIES HAVE EXECUTED THIS AGREEMENT. APPROVED/DISAPPROVED 1a33 Pe�rdre /\anienny Rar—ck 023(Ma 17,ZaSll712-02-3 2PDT) (Agency) (Dale) Washington Traffic Safety Commission (Date) Gams Aat:>f,R :S'. P-AJ A Contracting Agent Title&NAME(print/type name) (Signature) Please return this signed form(email is preferred)to: prarick(7&wtsc.wa.eoV Washington Traffic Safety Commission Attn: Penny Rarick PO Box 40944 Olympia,WA 98504 MOU DRE Program 2023-2025 (03/2023) page 2 of 2 DRE Call Out MOU FY23-25 Kent PD Final Audit Report 2023-05-17 Created: 2023-05-15 By: Christina Fremont(cfremont@wtsc.wa.gov) Status: Signed Transaction ID: CBJCHBCAABAAagpKrSYOGxTLGhlwEJILtJ_JybryAO2B "DRE Call Out MOU FY23-25 Kent PD" History Document created by Christina Fremont (cfremont@wtsc.wa.gov) 2023-05-15-11:26:38 PM GMT Document emailed to prarick@wtsc.wa.gov for signature 2023-05-15-11:27:04 PM GMT Email viewed by prarick@wtsc.wa.gov 2023-05-17-2:51:45 PM GMT 1 Signer prarick@wtsc.wa.gov entered name at signing as Penny Rarick 05/17/2023 2023-05-17-2:52:08 PM GMT Document e-signed by Penny Rarick 05/17/2023 (prarick@wtsc.wa.gov) Signature Date:2023-05-17-2:52:10 PM GMT-Time Source:server Agreement completed. 2023-05-17-2:52:10 PM GMT TRAFFIC SAFETY Powered by COMMISSION Adobe Acrobat Sign