HomeMy WebLinkAboutCAG2020-418 - Change Order - #13 - T. Bailey, Inc. - West Hill Reservoir Construct New 5.0 Million Gallon - 05/04/2023 Agreement Routing Form
• For Approvals,Signatures and Records Management
KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover Sheet forms.
W A S H I N G T O N (Print on pink or cherry colored paper)
Originator: Department:
S.Anderson PW Engineering
Date Sent: Date Required:
> 5/3/2023 N/A
0
a-
CL
Authorized to Sign: Date of Council Approval:
C 0 Director or Designee ❑Mayor 12/8/2020
Budget Account Number: Grant? ❑Yes I]No
W2005464110.330
Budget? I7 Yes ❑No Type: N/A
Vendor Name: Category:
T. Bailey, Inc. Contract
Vendor Number: Sub-Category:
C 294554 Change Order#13
0
11
Project Name: West Hill Reservoir
E
w Project Details:Additional HMA patch work on 42nd Avenue at old PRV vault location. Tank
C
C Stairway security improvements.
C
41 Agreement Amount:$8,318.59 Basis for Selection of Contractor:
£ Bid
40
Start Date: 12/23/2020 Termination Date: 412 Working Days
a Local Business? []Yes ❑ No*
*Ifineets requirements per KCC3.70.700,please complete"Vendor Purchase-Local Exceptions"form on Cityspace.
Notice required prior to disclosure? Contract Number:
❑Yes 0 No CA2020-418
Date Received by City Attorney: Comments:
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p� Date Routed to the Mayor's Office:
" g �Date Routed to the City Clerk's Office:
aa«W22373 , z0 Visit Documents.KentWA.gov to obtain copies of all agreements
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•
KENT
WASHINGTON
CHANGE ORDER NO. 13
NAME OF CONTRACTOR: T. Bailey, Inc. ("Contractor")
CONTRACT NAME & PROJECT NUMBER: West Hill Reservoir
ORIGINAL CONTRACT DATE: December 23, 2020
This Change Order amends the above-referenced contract; all other provisions of the
contract that are not inconsistent with this Change Order shall remain in effect. For valuable
consideration and by mutual consent of the parties, the project contract is modified as follows:
1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add
additional work or revise existing work as follows:
In addition to work required under the original Agreement and any prior
Amendments, Contractor shall provide all labor, materials, and
equipment necessary to:
1) Additional HMA patch work on 42n1J Avenue at old PRV vault location;
1 LS, $5,391.50 2) Tank stairway security improvements; 1 LS,
$2,163.99,
2. The contract amount and time for performance provisions of Section II "Time of
Completion," and Section III, "Compensation," are hereby modified as follows:
Original Contract Sum, $8,493,470.72
(including applicable alternates and
WSST)
Net Change by Previous Change Orders $3412,736.27
(incl. applicable WSST)
Current Contract Amount $8,906,206.99
(incl. Previous ChangeOrders)
Current Change Order $7,555.49
Applicable WSST Tax on this Change $763.10
Order
Revised Contract Sum $8,914,525.58
CHANGE ORDER - 1 OF 3
Original Time for Completion 350 working days
(insert date)
Revised Time for Completion under 60 working days
prior Change Orders
(insert date)
Days Required (f) for this Change Order 2 working days
Revised Time for Completion 412 working days
(insert date)
In accordance with Sections 1-04.4 and 1-04.5 of the Kent and WSDOT Standard
Specifications, and Section VII of the Agreement, the Contractor accepts all requirements of this
Change Order by signing below. Also, pursuant to the above-referenced contract, Contractor
agrees to waive any protest it may have regarding this Change Order and acknowledges and
accepts that this Change Order constitutes final settlement of all claims of any kind or nature
arising from or connected with any work either covered or affected by this Change Order, including,
without limitation, claims related to contract time, contract acceleration, onsite or home office
overhead, or lost profits. This Change Order, unless otherwise provided, does not relieve the
Contractor from strict compliance with the guarantee and warranty provisions of the original
contract, particularly those pertaining to substantial completion date.
All acts consistent with the authority of the Agreement, previous Change Orders (if any),
and this Change Order, prior to the effective date of this Change Order, are hereby ratified and
affirmed, and the terms of the Agreement, previous Change Orders (if any), and this Change Order
shall be deemed to have applied.
The parties whose names appear below swear under penalty of perjury that they are
authorized to enter into this contract modification, which is binding on the parties of this contract.
3. The Contractor will adjust the amount of its performance bond (if any) for this project
to be consistent with the revised contract sum shown in section 2, above.
IN WITNESS, the parties below have executed this Agreement, which will
become effective on the last date written below.
CONTRACTOR: CITY OF KENT:
Chad Bieren
/ - Chad Bieren 2023.05.04
By: 4 _ By: 18:46:35-07'00'
nature)—+ (signature)
Print Name: nnie Wardlaw Print Name: Chad Bieren, P.E.
Its contract Manager Its Public Works Director
(title) (title)
DATE: 512123 DATE:
AT-
KP
CHANGE ORDER - 2 OF 3
ATTEST: APPROVED AS TO FORM:
(applicable if Mayor's signature required)
Kent City Clerk Kent Law Department
[In this Fleld,you may enter the electronic fllepath where the contract has been saved]
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CHANGE ORDER - 3 OF 3
File No. 200.2
�- KENT
CHANGE ORDER WORKSHEET NO. 13
Construction Engineering Division - Public Works
Project: West Hill Reservoir Project No: 19-3027.1
Project Engineer: RH2 / Drew Holcomb Fed-Aid No: N/A
Capital Projects Phil McConnell Contractor: T Bailey Inc.
Manager:
Date: 5/1/2023
I. Proposed Change
1) Additional HMA patch work on 42nd Ave at old PRV vault location; 1 LS, $5,391.50 & 2) Tank stairway
security improvements; 1 LS, $2,163.99.
II. Reason and Back round for Change
1) Construction drawings for the PRV that was replaced on 42nd Ave only required the removal of internal
piping within the vault, with the vault then backfilled in place and the old MH lid removed. During
construction, it was discovered the old PRV had a bypass line that had to be removed in addition, requiring
the entire vault to be demo'd out, increasing the area of surface restoration considerably. This change
compensates for the increase in paving limits. 2) Tank security is paramount and vandalism concerns are
on the rise. Water operations staff requested the addition of concertina wire around the barbed wire at the
man gate up on the tank. This was not included in the original construction drawings.
III. Method of Payment
NEW PAY ITEMS ❑Notapplicable
Sch. Total Est. Total Estimated Cost of
No Item Description t Unit Unit Price Item
1 Additional HMA 42nd Ave PRV 1 LS $5,391.50 $ 5,391.50
1 Additional Tank Stairway Security 1 LS $2,163.99 $ 2,163.99
Improvements
New Pay Items Total: $ 7,555.49
DELETE EXISTING PAY ITEM(S) per 1-09.5 ❑� Not applicable
Sc h gid Item No. Item Description Qty Unit Unit Price Cost of Item
No.
- — --- —--- Page 1 --
Delete Existing Pay Items Total: $ -
INCREASE/DECREASE TO EXISTING PAY ITEM(S) E Not applicable
Sch Bid Item No. Item Description Qty Unit Unit Price Cost of Item
No.
Increase / Decrease to Existing Pay Items Total: $ -
*TOTAL ESTIMATED COST OF CHANGE ORDER: $7,555.49
* Total of the Cost of Item Columns
IV. WORKING DAYS
Original Contract: 350 7— L
Due This Change Order: 2 Previous Total: 410
Explanation/Justification for Additional Working Days:
The additional work impacted and extended the critical path
*TOTAL WORKING DAYS: 412
* This Change Order + Previous Total
vm,
Prepared by: Date:
J on Barry
Construction Engineering Date:
5)l� )Z3-
Supervisor:
Jas Barry
Construction Manager: ✓� Date: Z
Eric Connor
Page 2
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Barry, Jason
From: Peterson, Kelly
Sent: Thursday, April 27, 2023 11:S3 AM
To: Connor, Eric
Cc: Barry,Jason; Harris,Josh
Subject: RE:West Hill Reservoir Stairway Security Improvement Pricing
Approved, please proceed.
Kelly
Kelly Peterson, AICP, Deputy Director-Engineering
Public Works Department
220 Fourth Avenue South, Kent, WA 98032
Phone 253-856-5547 - Cell 253-740-8066
Ki)eterson@KentWA.gov
CITY OF KENT,WASHINGTON
KentWA.aov Facebook YouTube
PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E-MAIL
From: Connor, Eric<EConnor@kentwa.gov>
Sent:Thursday,April 27, 2023 10:34 AM
To: Peterson, Kelly<KPeterson@kentwa.gov>
Cc: Barry,Jason<JBarry@kentwa.gov>; Harris,Josh <JHarris@kentwa.gov>
Subject: West Hill Reservoir Stairway Security Improvement Pricing
Good Morning Kelly,
In order to improve security on the stairway accessing the reservoir, our Operations staff has
requested the addition of razor wire to the top of the chainlink panel/gate on the first
landing. Are you okay with preparing a change order in the amount of $2,163.99 to take care of
this work?
Please let me know if you have questions or need any additional information.
Thank you,
Eric
Eric Connor, Construction Engineering Manager
Phone 253-856-5533 1 Cell 253-797-0693
CITY OF KENT,WASHINGTON
PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E-MAIL
From: Barry,Jason<JBarrv@kentwa.gov>
Sent: Monday,April 24, 2023 7:05 PM
To: Connor, Eric<EConnorCDkentwa.gov>
1
Cc: Harris,Josh<JHarris@kentwa.gov>
Subject: FW:West Hill Reservoir CO 13 & 14 Pricing
Hi Eric,
Attached is T Bailey's cost proposals for extra paving and razor wire on the elevated security
gate on the tank. The extra paving was required for unforeseen challenges encountered on 42nd
while putting that PRV in a year or two ago. I'm trying to get Parker to explain what happened
again down there because it was before my time. This restoration work has not been done yet.
It will be done when the concrete panels in Military are cured out and they can complete the rest
of the paving on the shoulder of Military and the street frontage on the street in front of the tank
can be done.
The razor wire is an additional request by Ops for security. It's not on the original plans.
Requesting approval of extra costs.
Thanks,
Jason
Jason Barry, capital Projects Supervisor
Construction Management I Public Works Department
220 Fourth Avenue South, Kent, WA 98032
Phone 253-856-5546 1 Cell 253-797-8462
KENT ibarry0KentWA.aov
`i®" www.KentWA.aov 6
PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E-
MAIL
From: Bonnie Wardlaw<bwardlaw@tbailey.com>
Sent: Monday,April 24, 2023 2:50 PM
To: Barry,Jason<JBarrv@kentwa.gov>
Cc: Chris Parker<cparker@tbailey.com>;Justin Rawls drawls@tbailev.com>; Ron Parker<rparker tbailey.com>
Subject:CO 13 & 14 Pricing
EXTERNAL EMAIL
Attached please find our change order proposals#13 for the addition of razor wire on the fence panel at the first landing
or the reservoir and#14 for the additional asphalt patching.
Please let us know if anything further is required for the City to be able to approve these.
Bonnie Wardlaw
CONTRACTS MANAGER/PROJECT ASSISTANT
CONSTRUCTION GROUP
T BAILEY, INC.
(360)630-5804 DIRECT
(360)420-5309 CELL
(360)293-3893 FAX
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Barry, Jason
From: Peterson, Kelly
Sent: Thursday, April 27, 2023 11:53 AM
To: Connor, Eric
Cc: Barry, Jason; Harris,Josh
Subject: RE:West Hill Reservoir-42nd Ave Asphalt Restoration Pricing
Approved. Please proceed.
Kelly
Kelly Peterson, AICP, Deputy Director-Engineering
Public Works Department
220 Fourth Avenue South, Kent, WA 98032
Phone 253-856-5547 - Cell 253-740-8066
KpetersonCa)KentWA gov
CITY OF KENT,WASHINGTON
KentWA.gov FacebookYouTube
PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E-MAIL
From: Connor, Eric<EConnor@kentwa.gov>
Sent:Thursday,April 27, 2023 10:30 AM
To: Peterson, Kelly<KPeterson@kentwa.gov>
Cc: Barry,Jason<JBarry@kentwa.gov>; Harris,Josh<JHarris@kentwa.gov>
Subject:West Hill Reservoir-42nd Ave Asphalt Restoration Pricing
Good Morning Kelly,
As a result of extra work that took place last year on 42nd Ave associated with the required PRV
our contractor's asphalt paving subcontractor is needed to come back and complete some
additional patching to restore the roadway to an acceptable condition. Are you okay with
preparing a change order in the amount of $5,391.50 to take care of this work?
Please let me know if you have questions or need any additional information.
Thank you,
Eric
Eric Connor, Construction Engineering Manager
Phone 253-856-SS33 I Cell 253-797-0693
CITY OF KENT,WASHINGTON
PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E-MAIL
From: Barry,Jason<J Barry@ kentwa.gov>
Sent: Monday,April 24, 2023 7:05 PM
To: Connor, Eric<EConnor@kentwa.gov>
Cc: Harris,Josh<JHarris@kentwa.gov>
Subject: FW:West Hill Reservoir CO 13 & 14 Pricing
1
Hi Eric,
Attached is T Bailey's cost proposals for extra paving and razor wire on the elevated security
gate on the tank. The extra paving was required for unforeseen challenges encountered on 42nd
while putting that PRV in a year or two ago. I'm trying to get Parker to explain what happened
again down there because it was before my time. This restoration work has not been done yet.
It will be done when the concrete panels in Military are cured out and they can complete the rest
of the paving on the shoulder of Military and the street frontage on the street in front of the tank
can be done.
The razor wire is an additional request by Ops for security. It's not on the original plans.
Requesting approval of extra costs.
Thanks,
Jason
Jason Barry, capital Projects Supervisor
Construction Management I Public Works Department
220 Fourth Avenue South, Kent, WA 98032
Phone 253-856-5546 1 Cell 253-797-8462
i
KC 0 T lbarrvCcbKentWA.aov Ia
■°�'qM www.KentWA.00v `+
PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E-
MAIL
From: Bonnie Wardlaw<bwardlaw@tbailey.com>
Sent: Monday,April 24, 2023 2:50 PM
To: Barry,Jason<JBarrV kentwa.gov>
Cc: Chris Parker<cparker tbailey.com>;Justin Rawls<irawls@tbailev.com>; Ron Parker<rparker@tbailev.com>
Subject: CO 13& 14 Pricing
EXTERNAL EMAIL
Attached please find our change order proposals#13 for the addition of razor wire on the fence panel at the first landing
or the reservoir and#14 for the additional asphalt patching.
Please let us know if anything further is required for the City to be able to approve these.
Bonnie Wardlaw
CONTRACTS MANAGER/PROJECT ASSISTANT
CONSTRUCTION GROUP
T BAILEY, INC.
(360)630-5804 DIRECT
(360)420-5309 CELL
(360)293-3893 FAX
BWARDLAW@1BAILEYK9M
www.TBA I LEY.CO M
2