HomeMy WebLinkAboutCAG2023-254 - Original - SRO Artists, Inc. - Spotlight Series: Live from Laurel Canyon presents "James & Joni: Their Stories, THeir Songs" - 02/23/2024 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr:
Agreement Routing Form Dir. Assist:
• For Approvals,Signatures and Records Management
KE N T This form combines&replaces the Request for Mayor's Signature and Contract Cover
WASHINcroN Sheet forms. Dir/Dep Dir:
Originator: Department:
Ronda Billerbeck Parks, Recreation & Community Services
Date Sent: Date Required:
> 02/21/2023 ASAP
0
CL Authorized to Sign: Date of Council Approval:
QDirector or Designee N/A
Budget Account Number: Grant? Yes WINo
10006222.64190.4310
Budget?W]Yes:No Type: N/A
Vendor Name: Category:
SRO Artists, Inc. (for Live from Laurel Canyon) Contract
Vendor Number: Sub-Category:
= 53962 Original
0 2023-2024 Spotlight Series performance: Live from Laurel Canyon presents"James&Joni: Their
Project Name: Stories, Their Songs"
3- Project Details:Live from Laurel Canyon will present one public performances of"James &
0
= Joni: Their Stories, Their songs" as part of Spotlight Series on February 23,
*, 2024.
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Agreement Amount: $7 000.00 Basis for Selection of Contractor: Other
`Memo to Mayor must be attached
Start Date: 02/23/2024 Termination Date: 02/23/2024
Im
Q Local Business?F--]YeslzNo* If meets requirements per KCC3.70.100,please complete"Vendor Purchase-Local Exceptions'form on Cityspace.
Business License Verification:Yes In-Process Exempt(KCC 5.01.045)
Notice required prior to disclosure? Contract Number:
FTesFINc, CAG2023-254
Comments:
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Date Routed to the City Clerk's Office: 4/24/23
,c«w»373__,0 Visit Documents.KentWA.gov to obtain copies of all agreements
rev.20210513
•
KENT PERFORMANCE AGREEMENT
WASH I NGTO N between the City of Kent and
Live from Laurel Canyon presents "James and Joni: Their Stories, Their Songs"
THIS PERFORMANCE AGREEMENT is made between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and Live from Laurel Canyon "James and Joni: Their Stories, Their Songs" (the
"Contractor"), doing business through SRO Artists, Inc. organized under the laws of the State of Wisconsin, located and
doing business at 6629 University Avenue, Suite 206, Middleton, WI 53562-3037 (the "Agent").
I. DELEGATED AUTHORITY. Contractor is an artist who has acquired the services of Agent to manage
performance bookings. By signing this Agreement for Contractor, Agent warrants that Contractor has delegated and
assigned authority to Agent to contractually bind Contractor to scheduled performances, including the performance(s)
provided for herein and under the terms of this Agreement. Agent agrees to defend, indemnify, and hold the City harmless
from any and all claims, damages, losses, or suits resulting from any allegation that Agent has exceeded its authority to
enter into this Agreement on Contractor's behalf.
II. DESCRIPTION OF WORK. Contractor shall perform the following event for the City:
Description: Live from Laurel Canyon will present one public performance of"James and Joni:
Their Stories, Their Songs" as part of Kent Arts Commission's Spotlight Series.
Start Time/Duration/Stop Time: 7:30 p.m. /2 hours including short intermission/9:30 p.m.
Day, Date, Year: Friday, February 23, 2024
Event Location: Kent-Meridian High School Performing Arts Center, 10020 SE 2561' St., Kent,
WA 98030
Lodging: City will provide eight (8) single-occupancy rooms for the night of Friday,
February 23, 2024.
Refreshments: City will provide refreshments and a meal (or meal buy-out)on the day of the
performance as specified in Exhibit B.
Billing: Live"from Laurel Canyon presents" 100%. "James &Joni: Their Stories, Their
Songs" 100%. Artist to receive 100% sole headline billing in all advertising, with
exception of season brochure.
Sponsorship: City reserves the right to obtain corporate sponsor(s)for Contractor's
performance.
Merchandising: Contractor shall have the sole and exclusive right, but not obligation, to sell
souvenir posters, programs, CDs, DVDs and other merchandise directly
pertaining to and/or bearing the likeness of the Contractor at the performance.
City will retain 15% of the receipts when Contractor provides sales staff and 20%
of the receipts when City provides sales staff.
Exclusivity: Contractor shall not appear in general Seattle/Puget Sound market, including
King, Pierce, Snohomish, and Kitsap Counties, within two-months before or after
February 23, 2024, with the exception of venues previously discussed and
mutually agreed upon.
House seats: City will hold ten (10) complimentary house seats for Contractor, to be released
24 hours prior to curtain if not notified by Artist.
As may be more particularly described in any rider that may be attached and incorporated into this Agreement as Exhibit
B.
Contractor further represents that the services furnished under this Agreement will be performed in accordance
with generally accepted professional practices in effect at the time those services are performed.
III. COMPENSATION. The City shall pay Contractor the total sum of$7,000.00 for the work to be performed
under this Agreement, upon satisfactory completion of all services and requirements specified in this Agreement. An initial
deposit in the amount of$1,750.00 will be paid by City check to SRO Artists, Inc. before December 26, 2023. The balance
of$5,250.00 will be paid by City check on February 23, 2024 and remitted to Brian Chartrand at immediately following the
PERFORMANCE AGREEMENT- 1
(between City and Artist, through Artist's Agent)
performance. However, should restrictions imposed due to the current Coronavirus pandemic require smaller, socially
distanced capacity, the parties agree the compensation due under this Agreement may be reduced upon the mutual
agreement by the Contractor and City, which agreement shall be confirmed in writing, though a formal contract
amendment shall not be necessary.
IV. PRESS MATERIALS. Contractor agrees to provide to the City where appropriate, at his or her own
expense, complete press materials, including hard copy or high-resolution electronic photographs, biographic
descriptions, and program materials, not less than six (6) weeks prior to the initial event date for the City's use in
promoting the event. All publicity and promotional materials regarding the event released to the media or public by the
Contractor shall credit the City of Kent for its support of the event or project.
V. PERFORMANCE SPACE. The City agrees to furnish, at its sole cost and expense, a place of
performance on the date(s) and at the time(s) contained in Section II. The City shall also provide ushers, house manager,
and box office staff and any additional services and personnel as required by the City, for the efficient operation of the
engagement. Other arrangements will be the responsibility of the City and Contractor as follows below:
Venue: City will provide proscenium theater: Kent-Meridian High School Performing Arts Center
Sound: City will provide sound system according to Contractor's technical rider
Lights: City will provide lighting according to Contractor's technical rider
Dressing Rooms: City will provide dressing room facilities
Technical Staff: City will provide sound and lighting technicians, and theater manager familiar with facility.
Contractor will provide any other technical staff, including a road manager or technical director,
necessary for the performance.
As may be more particularly described in any rider that may be attached and incorporated into this Agreement as Exhibit
B.
VI. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-Employer
Relationship will be created by this Agreement, and that the Contractor has the ability to control and direct the
performance and details of its work, the City being interested primarily only in the results obtained under this Agreement
and compliance with its terms and conditions.
VII. WORK PERFORMED AT CONTRACTOR'S RISK. Contractor shall be responsible for the safety of its
employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary
for that purpose.
Vill. INDEMNIFICATION. Contractor shall defend, indemnify and hold the City, its officers, officials,
employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal
costs and attorney fees, arising out of or in connection with the Contractor's performance of this Agreement, except for
that portion of the injuries and damages caused by the City's negligence, including assertions that the use or transfer of
any software, book, document, report, film, tape or sound reproduction delivered in accordance with this Agreement
constitutes an infringement of any copyright, patent trademark, trade name, or otherwise results in unfair trade practices.
The City's inspection or acceptance of any of Contractor's work when completed shall not be grounds to avoid any of
these covenants of indemnification.
The provisions of this section shall survive the expiration or termination of this Agreement.
IX. INSURANCE. The Contractor shall procure and maintain for the duration of the Agreement, insurance of
the types and in the amounts described in Exhibit A attached and incorporated by this reference.
X. DISCRIMINATION. In the performance of work under this Agreement or any subcontract, the Contractor
and Agent, its sub-contractors, or any person acting on behalf of the Contractor, Agent or sub-contractor shall not, by
reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or
physical disability, discriminate against any person who is qualified and available to perform the work to which the
employment relates. The Contractor or Agent shall execute the attached City of Kent Non-Discrimination Policy
Declaration and comply with City Administrative Policy 1.2.
XI. TERMINATION AND BREACH. Either party may terminate this Agreement, with or without cause, upon
providing the other party ninety (90) days written notice at its address set forth on the signature block of this Agreement.
All costs incurred by the City due to Contractor's failure to comply with the terms and conditions of this Agreement shall be
the responsibility of the Contractor. The City may deduct its costs from any payments due to the Contractor or pro-rate
the Agreement amount based upon the actual time of Contractor's performance compared to the contracted performance
schedule.
XII. IMPOSSIBILITY OF PERFORMANCE. Indoor performances may be dependent upon a facility which the
City may or may not have control over. Outdoor performances are considered "rain or shine." In the event that extreme
inclement weather renders and outdoor performance impossible, or an indoor facility unexpectedly becomes unavailable,
the city will attempt to arrange an alternate performance space and Contractor will employ its best efforts to provide the
PERFORMANCE AGREEMENT- 2
(between City and Artist, through Artist's Agent)
contract work in that alternate performance space. Neither party shall be under liability for failure to perform in the event
that such failure is caused by or due to acts or regulations of public authorities, civil tumult, strike, epidemic or any other
cause beyond the control of either party. In the event of failure to perform as provided in this section, neither party shall be
liable for the balance of the Agreement.
XIII. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its Contractors to
use recycled and recyclable products whenever practicable. A price preference may be available for any designated
recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants
and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more
instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the
same shall be and remain in full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim
arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim,
shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King
County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or
lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and
attorney's fees incurred in defending or bringing such claim or lawsuit, in addition to any other recovery or award provided
by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification as
provided for by this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the
addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder
shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be
deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may
be hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-
assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement
shall continue in full force and effect and no further assignment shall be made without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be
binding unless in writing and signed by a duly authorized representative of the City and Contractor.
G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits
attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such
statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this
Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in
any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement
shall prevail.
H. Compliance with Laws. The Contractor agrees to comply with all federal, state, and municipal laws, rules,
and regulations that are now effective or in the future become applicable to Contractor's business, equipment, and
personnel engaged in operations covered by this Agreement or arising out of the performance of this Agreement.
I. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall
constitute an original, and all of which will together constitute this one Agreement.
PERFORMANCE AGREEMENT- 3
(between City and Artist, through Artist's Agent)
IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date
entered below.
CONTRACTOR: CITY OF KENT:
9e�e� G La,��cie- LDS/ hDAGIl1
By:Jeffrgy C Laramie(Apr 22,2023 14:18 CDT) By: Lori Hogan(F6 21,2023 17:27 PST)
Print Name: Jeffrey C Laramie
Print Name: Lori Hogan
Its President-SRO
Its: Recreation and Cultural Services Supt.
DATE:
4.23.23 DATE: 02/21/2023
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
CONTRACTOR: CITY OF KENT:
Jeff Laramie, President Ronda Billerbeck, Cultural Programs Manager
SRO Artists, Inc. City of Kent
6629 University Avenue, Suite 206 220 Fourth Avenue South
Middleton, WI 53562-3037 Kent, WA 98032
(608)664-8160 (phone) (253) 856-5055 (telephone)
Ilaramie sroartists.com (email) rbillerbeck kentwa. ov email
ATTEST:
k�h
PERFORMANCE AGREEMENT-4
(between City and Artist, through Artist's Agent)
DECLARATION
CITY OF KENT NON-DISCRIMINATION POLICY
The City of Kent (City) is committed to conform to Federal and State laws regarding equal
opportunity. As such all contractors, subcontractors, consultants, vendors, and suppliers who
perform work with relation to this Agreement shall comply with the regulations of the City's
equal employment opportunity policies.
The City of Kent and its contractors are subject to and will comply with the following:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat.
252), (prohibits discrimination on the basis of race, color, national origin);
0 49 C.F.R. Part 21 (entitled Non-discrimination In Federally-Assisted Programs
Of The Department Of Transportation-Effectuation Of Title VI Of The Civil
Rights Act Of 1964);
28 C.F.R. section 50.3 (U.S. Department of Justice Guidelines for
Enforcement of Title VI of the Civil Rights Act of 1964).
• Ch. 49.60 RCW (Washington Law Against Discrimination)
The preceding statutory and regulatory cites hereinafter are referred to as "the Acts and
Regulations".
The following statements specifically identify the requirements the City deems necessary for any
contractor, subcontractor, or supplier on this specific Agreement to adhere to. An affirmation of
all of the following is required for this Agreement to be valid and binding. If any contractor,
subcontractor, or supplier willfully misrepresents themselves with regard to the directives
outlined below, it will be considered a breach of contract and it will be at the City's sole
determination regarding suspension or termination for all or part of the Agreement.
The statements are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of
sex, race, color, national origin, age, or the presence of all sensory, mental or physical
disability.
3. During the time of this Agreement I, the prime contractor, will provide a written
statement to all new employees and subcontractors indicating commitment as an equal
opportunity employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. During the performance of this contract, the contractor, for itself, its assignees, and
successors in interest (hereinafter referred to as the "contractor") agrees as follows:
EEO COMPLIANCE DOCUMENTS - 1 of 5
A. Compliance with Regulations: The contractor, subcontractor, consultant,
vendor, and supplier (hereinafter "Contractor") will comply with all Acts and the
Regulations relative to non-discrimination, including those applicable to Federally-
assisted programs of the U.S. Department of Transportation, State-assisted
programs through the Washington State Department of Transportation, and
generally under Washington's Law Against Discrimination, Ch. 49.60 RCW, as they
may be amended from time to time, which are herein incorporated by reference
and made a part of this contract.
B. Non-discrimination: The contractor, with regard to the work performed by it
during the contract, will not discriminate on the grounds of race, color, or national
origin in the selection and retention of subcontractors, including procurements of
materials and leases of equipment. The contractor will not participate directly or
indirectly in the discrimination prohibited by the Acts and the Regulations, including
employment practices when the contract covers any activity, project, or program
set forth in Appendix B of 49 CFR Part 21.
C. Solicitations for Subcontracts, Including Procurements of Materials and
Equipment: In all solicitations, either by competitive bidding, or negotiation made
by the contractor for work to be performed under a subcontract, including
procurements of materials, or leases of equipment, each potential subcontractor or
supplier will be notified by the contractor of the contractor's obligations under this
contract and the Acts and the Regulations relative to non-discrimination on the
grounds of race, color, or national origin.
D. Information and Reports: The contractor will provide all information and reports
required by the Acts and Regulations and directives issued pursuant thereto and will
permit access to its books, records, accounts, other sources of information, and its
facilities as may be determined applicable to contractor's contract by the City or the
Washington State Department of Transportation to be pertinent to ascertain
compliance with such Acts and Regulations and instructions. Where any information
required of a contractor is in the exclusive possession of another who fails or
refuses to furnish the information, the contractor will so certify to the City or the
Washington State Department of Transportation, as appropriate, and will set forth
what efforts it has made to obtain the information.
E. Sanctions for Noncompliance: In the event of a contractor's noncompliance with
the non-discrimination provisions of this contract, the City will impose such contract
sanctions as it or the Washington State Department of Transportation may
determine to be appropriate, including, but not limited to:
a. withholding payments to the contractor under the contract until the
contractor complies; and/or
b. cancelling, terminating, or suspending a contract, in whole or in part.
F. Incorporation of Provisions: The contractor will include the provisions of
paragraphs (A) through (F) above in every subcontract, including procurements of
materials and leases of equipment, unless exempt by the Acts and Regulations and
directives issued pursuant thereto. The contractor will take action with respect to
any subcontract or procurement as the City or the Washington State Department of
Transportation may direct as a means of enforcing such provisions including
sanctions for noncompliance. Provided, that if the contractor becomes involved in,
or is threatened with litigation by a subcontractor, or supplier because of such
EEO COMPLIANCE DOCUMENTS - 2 of 5
direction, the contractor may request the City to enter into any litigation to protect
the interests of the City. In addition, the contractor may request the United States
to enter into the litigation to protect the interests of the United States.
6. During the performance of this contract, the contractor, for itself, its assignees, and
successors in interest agrees to comply with the following non-discrimination statutes and
authorities; including but not limited to:
Pertinent Non-Discrimination Authorities:
i. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252),
(prohibits discrimination on the basis of race, color, national origin); and 49 CFR
Part 21.
ii. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or
whose property has been acquired because of Federal or Federal-aid programs and
projects);
iii. Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits
discrimination on the basis of sex);
iv. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as
amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27;
V. The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.),
(prohibits discrimination on the basis of age);
vi. Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as
amended, (prohibits discrimination based on race, creed, color, national origin, or
sex);
vii. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope,
coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age
Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by
expanding the definition of the terms "programs or activities" to include all of the
programs or activities of the Federal-aid recipients, sub-recipients and contractors,
whether such programs or activities are Federally funded or not);
viii. Titles II and III of the Americans with Disabilities Act, which prohibit discrimination
on the basis of disability in the operation of public entities, public and private
transportation systems, places of public accommodation, and certain testing
entities (42 U.S.C. §§ 12131-12189) as implemented by Department of
Transportation regulations at 49 C.F.R. parts 37 and 38;
ix. The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. §
47123) (prohibits discrimination on the basis of race, color, national origin, and
sex);
X. Executive Order 12898, Federal Actions to Address Environmental Justice in
Minority Populations and Low-Income Populations, which ensures Non-
discrimination against minority populations by discouraging programs, policies, and
activities with disproportionately high and adverse human health or environmental
effects on minority and low-income populations;
xi. Executive Order 13166, Improving Access to Services for Persons with Limited
English Proficiency, and resulting agency guidance, national origin discrimination
EEO COMPLIANCE DOCUMENTS - 3 of 5
includes discrimination because of Limited English proficiency (LEP). To ensure
compliance with Title VI, you must take reasonable steps to ensure that LEP
persons have meaningful access to your programs (70 Fed. Reg. at 74087 to
74100);
xii. Title IX of the Education Amendments of 1972, as amended, which prohibits you
from discriminating because of sex in education programs or activities (20 U.S.C.
1681 et seq).
xiii. Washington Law Against Discrimination (Ch. 49.60 RCW)
7. The submission of the final invoice for this contract will constitute a reaffirmation that the
preceding statements were complied with during the course of the contract's performance.
By signing below, I agree to fulfill the five requirements referenced above.
9e m,, G L�WWW L
By: Jef r y C Laramie(Apr 22,202314:18 CDT)
For: SRO Artists Inc
Title: President-SRO
Date: 4/23/23
EEO COMPLIANCE DOCUMENTS - 4 of 5
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: October 20, 2022
SUBJECT: INCLUSIVE CONTRACTING SUPERSEDES: January 1, 1998
APPROVED BY Dana Ralph, Mayor
POLICY:
Equal employment opportunity and non-discrimination in contracting requirements for the City of
Kent will conform to federal and state laws. All contractors, subcontractors, consultants, and
suppliers of the City must guarantee equal employment opportunity within their organization
and, if holding Agreements with the City amounting to $10,000 or more within any given year,
must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Further, all contractors, subcontractors, consultants, suppliers, grantees, or subgrantees of the
City, regardless of the value of the Agreement, are required to sign the City's Non-Discrimination
Policy Declaration, prior to commencing performance.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to coordinate with the City's Title VI coordinator, and perform the following
duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City's equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS - 5 of 5
EXHIBIT A
INSURANCE & INDEMNITY REQUIREMENTS
No Insurance is required for this Contract.
SRO Artists,Inc. www.sroartists.com
phone
6629 University Avenue,Suite 206 (608)664-8160 phone
Middleton,WI 53562-3037 (608)664-8161 fax
_ US gigs@sroartists.com
EXHIBIT B
02/16/2023
Ronda Billerbeck
Kent Arts Commission
220 Fourth Avenue South
Kent,WA 98032-5895
Dear Ronda,
Attached,please find contract#2023021005,between Live from Laurel Canyon presents"James and Joni:Their Stories,Their
Songs"(Artist),through their booking agency SRO ARTISTS,INC.,and Kent Arts Commission(Sponsor),to appear Friday
February 23,2024.Please complete Sponsor Contacts information(contract page 1),sign and date both the contract and
attached rider,then return the contract by 03/30/2023.
Should formal contracts not be executed on or before 03/30/2023,or should either party fail to provide written notice of
cancellation on or before six-weeks from contract date of issue,02/16/2023,whichever comes first,contract#2023021005 will
be considered a binding engagement contract and the terms of our standard engagement Agreement shall govern and shall
be incorporated herein by reference.
Also,please note there is a$1,750.00 deposit due to SRO on or before 12/26/2023.SRO's wire account information is available
on request.Tax forms for this engagement are attached.
To access marketing materials for this engagement,visit www.sroartists.com click on Live from Laurel Canyon then click on
Promo Assets.
SRO Agent Management
AnneMarie Martins Live from Laurel Canyon
amartins@sroartists.com Brian Chartrand
(413)219-6571
booking@livefromlaurelcanyon.com
http://www.livefromlaurelcanyon.com/
If you have any questions,please do not hesitate to call us.
Sincerely,
Joe Bernstein
Contract Administrator
SRO Artists,Inc.
joe@sroartists.com
CCCCCCC Generated on Thu Feb 16,2023 at 2:44 PM.by JOF
EXHIBIT B - pg. 2
md :
SRO Artists,Inc. w08)6648160 hon6629 University Avenue,Suite 206 (608)664-8160 phone
Middleton,WI 53562-3037 (608)664-8161 fax
US gigs@sroartists.com
Contract#:2023021005 Issued Date:02/16/2023 Show Date(s):02/23/24 Pagel of 2
Sponsor:Kent Arts Commission
Artist: Live from Laurel Canyon presents"James and Joni:Their Stories,Their Songs"
Agent:AnneMarie Martins Promo Assets(Click)
This is a contract for the service of a performing Artist or group of performing Artists(hereinafter referred to as'Artist').The Artist and
the purchaser of the Artist's services(hereinafter referred to as'Sponsor')hereby agree as follows:
VENUE: Kent-Meridian High School PAC Web: http://www.kentarts.com
10020 SE 256th Street Box Office: (253)856-5051
Kent,WA 98030
Venue Tickets: http://www.kentarts.com
CAPACITY: 360
SHOW DATE1: Friday,February 23,2024 Start:7:30 PM End:9:30 PM Stage: Kent-Meridian High School Performing Arts Center
SERVICES: One(1)full performance consisting of two(2)sets with short intermission,Live From Laurel Canyon presents
"James and Joni:Their Stories,Their Songs".
TICKET SCALING: TBD
GUARANTEE: $7,000.00
CONDITIONS: FLAT;PLUS hotel,hospitality,and production.
BUDGET: N/A
LODGING: Eight(8)single-occupancy rooms for one(1)night.
ARTIST MERCH: 85%Artist sells,80%Venue sells.
ADDITIONAL ARTIST COMPS: 10;PRODUCTION:provided; HOSPITALITY:provided,per
PROVISIONS: rider(no alcohol);CONTRACT ADDENDUM:City contract required;SRO
contract and Artist rider to be included as addendum;SPONSORSHIPS:City
reserves right to obtain corporate sponsor(s);
RIDER: PERFORMANCE CONTRACT RIDER:LIVE FROM LAUREL CANYON:JAMES
&JONI(rev.12-Sep-2022)
CONTRACT DUE: 03/30/2023
DEPOSIT DUE: $1,750.00 1 Due Date: 12/26/2023 PAYABLE TO:SRO Artists,Inc.TAX ID:39-1636148
All deposit payments must be made payable to SRO Artists,Inc.by bank wire transfer or in the form of
certified,cashier's or University check sent by FedEx or certified other express mail carrier with
available tracking number.
FINAL PAYMENT: A certified,cashiers or university check,made payable to Brian Chartrand for the amount of the balance due
shall be given to Artist immediately following performance.
TAX ID:025645442
SPONSOR CONTACTS: Please review,correct,and/or complete any blank items,in the contact information below.
Talent Buyer Ronda Billerbeck RBillerbeck@kentwa.gov Office:(253)856-5055 Ext:direct
Company:Kent Arts Commission,220 Fourth Avenue South,Kent,WA 98032-5895
Main Phone:(253)856-5050 Mobile:(206)450-7203 Fax:(253)856-6050
Marketing Ronda Billerbeck RBillerbeck@kentwa.gov Office:(253)856-5055
Advance Ronda Billerbeck RBillerbeck@kentwa.gov
Office:(253)856-5055 Mobile:(206)450-7203
Tech. Director Dan Mortenson dansoundinc@gmail.com
Office:(206)525-2113 Mobile: 206-399-5237 Fax:
On-Site/Arrival Ronda Billerbeck RBillerbeck@kentwa.gov
Office:(253)856-5055 Mobile:(206)450-7203
CCCCCCC Generated on Thu Feb 16,2023 at 2:44 PM.by JOF
EXHIBIT B-pg. 3
SRO Artists,Inc. w08)664 8160 phone
6629 University Avenue,Suite 206 (608)664-8160 phone
Middleton,WI 53562-3037 (608)664-8161 fax
US gigs@sroartists.com
Contract#:2023021005 Issued Date:02/16/2023 Show Date(s):02/23/24 Page 2 of 2
Sponsor:Kent Arts Commission
Artist: Live from Laurel Canyon presents"James and Joni:Their Stories,Their Songs"
Agent:AnneMarie Martins Promo Assets(Click)
Should formal contracts not be executed on or before 03/30/2023 or should either party Sponsor will obtain such clearances,if any,as required by any musicians union,or
fail to provide written notice of cancellation on or before six-weeks from contract date of other union having jurisdiction of said engagement(s),and will supply and furnish all
issue,02/16/2023,whichever comes first,contract#2023021005 will be considered a items and personnel required by such union(s)not specifically agreed(in writing)to be
binding engagement contract and the terms of our standard engagement Agreement supplied by Artist.
shall govern and shall be incorporated herein by reference.
Except as specifically set forth herein,in no event shall Artist be held liable for any
For any engagement where artist is to receive a percentage over Sponsor's expenses, expense incurred by SponsorNenue in connection with Artist's performance,nor shall
Sponsor must attach an itemized budget of said expenses.it may be amended only in Artist be entitled to any portion of proceeds from Sponsor's/Venue's related business
writing by artist or artist's representative.if the expenditures are less than stated in the activities,including,but not limited to,payments to SponsorNenue by a third party such
attached Contract Budget,and this results in an increase in the amount of the split,the as a corporate Sponsor and sales by SponsorNenue of food and beverages in
difference will be allotted with the same percentage split as stated on the face of this connection with Artist's performance.
contract.
Except as specifically set forth herein,in no event shall SponsorNenue be held liable
In the case of percentage situations,the ticket prices may not be varied without prior for any expenses incurred by Artist in connection with Artist's performance,nor shall
notification to artist's representative.if any of the ticket prices are varied in any respect, SponsorNenue be entitled to any portion of proceeds from Artist's related business
the percentage compensation payable to artist shall be based upon the prices set forth activities,including,but not limited to payments to Artist by corporate sponsor and any
above or upon the actual ticket prices in effect,whichever is higher. sales by Artist or Artist's record label of Artist's recorded material and related items to
the public at any time.
Sponsor to provide final Box Office report within one-week of performance.
The SponsorNenue hereby acknowledges that the agent is executing this Agreement
The Agreement of artist to perform is subject to proven detention by sickness,accident, only as an agent for the Artist and is not a party to this Agreement.in addition,
riot,acts of god,or any other legitimate conditions beyond their control,and Artist shall SponsorNenue understands and agrees that at all times and circumstances the agent
not be responsible for Sponsor's expenses in such event. is acting herein only as agent for the Artist and is not responsible for any act of
commission or omission on the part of either Artist or SponsorNenue.in furtherance
The content,nature and medium of the program shall be entirely within the discretion of thereof,and for the benefit of the agent,it is agreed that neither the Artist nor
the Artist. SponsorNenue will name or join agent as a party in any civil action or suit arising out
of,in connection with,or related to any act(s)of commission or omission of either the
No performance shall be recorded,reproduced or transmitted from the place of Artist or SponsorNenue,including any nonperformance by the Artist,arising from or
performance,in any manner or by any means whatsoever,in the absence of a specific related to this Agreement.
written agreement with the Artist or Artist's representative.
The SponsorNenue shall indemnify and hold harmless the Artist and the respective
If Sponsor fails to perform his obligations under this Agreement with regard to the successors,assigns,officers,directors,agents and employees of the Artist,from and
provision of a place of performance,or the payment of compensation,or cancels the against any claims,loss,damages,injuries,liabilities,costs and expenses,including
engagement without the consent of the Artist,Sponsor shall be liable to Artist for Artist's reasonable attorneys'fees and court costs actually incurred,resulting from or arising
actual losses,or as liquidated damages and not as penalty,50%of the above flat fee, out of,wholly or in part any negligent act of commission or omission of the
whichever is greater. SponsorNenue,its agents,subcontractors,members or employees.the express
obligation shall include without limitation all liability,damages,loss,claims,and actions
If Sponsor breaches this contract,he shall pay to Artist,in addition to damages,a on account of personal injury,death,property loss,libel,defamation,invasion of privacy
reasonable attorney's fee. or right of publicity,or infringement of copyright or trademark.
It is agreed that Sponsor shall be held liable for any loss or damage to equipment of The foregoing plus attached riders constitute the entire agreement between parties
Artist due to Sponsor negligence,including but not limited to vandalism,fire,riot,fight, hereto with respect to the subject matter hereof and cannot be changed,altered,
or any acts of nature while said equipment is contained in the place of engagement. modified or terminated,except in writing,signed by the parties hereto.regardless of the
place of execution,this Agreement shall be construed in accordance with the laws of
the State of Wisconsin.
AGREED AND ACCEPTED:
5d&149-1� Cultural Programs Manager 2/16/23
Ronda Billerbeck,Cultural Programs Kent Arts Commission DATE
Manager 220 Fourth Avenue South,Kent WA 98032-5895
LAM C��' President-SRO 4/23/23
Je r y C Laramie(Apr 22,202314:18 CDT)
Jeff Laramie,President SRO Artists,Inc.f/s/o Live from Laurel Canyon DATE
6629 University Avenue,Suite 206,Middleton WI 53562-3037
CCCCCCC Generated on Thu Feb 16,2023 at 2:44 PM.by JOE
EXHIBIT B-page 4
PERFORMANCE CONTRACT RIDER:LIVE FROM LAUREL CANYON:JAMES&JONI(revised 12-September-2022)Page 1 of 5
SRO Artists, Inc.
http://www.sroartists.com I gigs@sroartists.com
PHONE: (608)664.8160
FAX: (608)664.8161
PERFORMANCE CONTRACT RIDER: LIVE FROM LAUREL CANYON: JAMES &JONI
(revised 12-September-2022) Page 1 of 5
Please contact Brian Chartrand(Tour Manager/band member)to advance the show and for any questions about items listed in the
rider.Email:brianchartrand@gmail.com or Phone: (413)219-6571.
All terms and conditions stated in this rider can be negotiated with Artist or Artist Representative.Any changes to this rider must be
made in writing and approved by Artist or Artist Representative. NOTE: Please let us know of any time limitation,curfews or
restrictions PRIOR to signing this agreement.
I. BILLING
Billing for all advertising,marketing materials,announcements,marquees etc.,shall be billed as follows:
(100%) Live from Laurel Canyon presents
(100%) presents:James&Joni: Their Stories,Their Songs
This billing is to be adhered to,for the benefit of both the Sponsor and the band.Band members'names(featuring core
members Brian Chartrand and Kip Fox)may be included on posters,flyers,ads,and other promotional material.
II. STAGE
A. Stage size shall be minimum 24-feet wide by 18-feet deep.
Please indicate Venue Stage Size here: 40 width(feet) : 34 depth(feet) : 19 height(inches).
B. Stage must be completely cleared of any excess equipment and swept clean prior to Artists'arrival with the exception of
monitors and required cabling.
C. At least two(2) 110-volt quad AC boxes;additional per advance.
D. If venue is outdoors,stage must be protected from sun,wind and rain. Generators must be of an enclosed crystal-
controlled professional type,properly grounded.
III. STAGEHANDS/STAFF
At least One(1)sound technician and/or One(1)lighting technician and/or One(1)monitor technician per required for venue
system.
IV. LIGHTS
Should be run on separate circuit form the sound system.Warm specials on each band member,focused down stage.A good
variety of colors should be available on each person for a dramatic variety of moods.Rear and Side lighting may also be used
depending on the lighting equipment available. Spotlights are not required.No harsh white lights please.Darken the stage
lights and utilize spotlights for featured artists during solo or,duo segments of the show. "Artist MD will provide set-list and
direction at sound-check.
V. SOUND&LIGHTING CHECK
LOAD-IN up to four(4)hours prior to start-time and SOUND CHECK no later than three(3)hours prior to doors open.
Sample Day-of-Show Schedule:For 8pm Performance-
• Transport to the venue for eight(8), with room for Four(4)guitars.
• Load in at 4p(crew assistance if possible for load in/load out)
• Sound Check at 4:30p
• Dinner at 6p(see section VII.Hospitality)
EXHIBIT B - pg. 5
PERFORMANCE CONTRACT RIDER:LIVE FROM LAUREL CANYON:JAMES&JONI(revised 12-September-2022)Page 2 of 5
VI. HOUSE SOUND SYSTEM&PRODUCTION BACKLINE
All equipment required in this rider must be completely set-up and tested prior to artist/crew's arrival at the hall.It is extremely
important that the entire system is free of hum,ac induced lighting noise,and physical noise from equipment racks.The system
must be fully functional with all lines run and tested prior to the artist's arrival.
(Octet/8-piece is standard performance format unless specified on contract face)
Please have the venue sound company/engineer contact Brian Chartrand(tour manager/band member)for all questions
specifically relating to sound system.Email: brianchartrand@gmail.com or Phone: (413)219-6571.
A. A high quality STEREO full range sound system adequately powered and appropriate for the size of the performance space.
B. MONITORS: Eight(8)total -On stage monitor mix preferred.
C. EQUIPMENT:
1. MUSIC STANDS:Four(4)guitar stands,and Eight(8)music stands.
2. STOOLS: Six(6)4'wooden bar-stools.
3. RUGS:Three(3)large"Oriental"styled rugs encompassing performance area.
4. PROJECTION/MULTI MEDIA: Artist uses digital slide presentation(PowerPoint format)from personal laptop,
HDMI/VGA compatible.Please advance tech with Brian Chartrand brianchartrand&gmail.com or(413)219-6571.
Sponsor to provide:
a. One(1)high-resolution,standard-definition,front projector,(4-lamp, 12,000 ANSI Lumen output),
b. One(1)Large Venue Matte White Projector Screen(24'11"W x I l'0"H,Stewart Filmscreen Model CB
Motorized Screen or equivalent.Exact size to be confirmed with venue,pending the parameters of the stage
and sight-lines),
c. Artist brings personal laptop,which in the absence of a confidence monitor,must remain center stage(on a
small table or additional music stand)with narrator or easily viewable from front of house.(HDMI/VGA
compatible),
d. Artist brings personal Bluetooth slide advancer.
5. ALL MICS,CORDS,AND STANDS(see input list and stage plot sections below).
D. BACKLINE(if Artist is flying to venue,the following backline is required)
1. KEYS: One(1)WEIGHTED KEYBOARD* (preferred brand/model#:Nord Stage [1 or 2 or 3] 88key.)Including
piano bench, sturdy keyboard stand,and sustain and volume pedal.
*Artist can/will use an acoustic grand piano(i.e. Yamaha C7, or any Steinway)IF tuned and already available on-site.
Please alert Artist Representative. Baby grand IS available. /tO_ a
2. DRUM KIT: One(1)professional level drum-set(preferred: Yamaha)to include: JL
- Drums : 9x13 tom on snare stand. 16inch floor tom,22x14 or no larger than 22x16 bass drum,5x14 or
6.5xl4 brass snare(2'choice 5x14 maple snare);
- Cymbals(preferred:Paiste,2"d choice:Zildjian) : 14"hi-hats,and 18"crash,and 17"crash,and 20"ride;
- all necessary hardware,including bass drum pedal,and non-slip carpet.
3. BASS AMP: One(1)Ampeg SVT Classic OR One(1)Aguilar DB751 with 8x10 cab.
4. ELECTRIC GUITAR AMP: Two(2)Fender '65 delux reverb reissue,OR One(1)Fender Hot Rod Delux(lxl2)
5. PERCUSSION(LP=Latin Percussion brand):
0 LP Bongo+Stand(Upright);
0 18"Medium Weight Cymbal(Paiste, Sabian or Zildjian)+Cymbal Stand;
0 LP Cyclops Mounted Tambourine+mounting bracket.
0 Handheld LP Tambourine;
0 LP Shaker;
0 Wind chimes+Stand;
0 One(1)LP Conga(Wood or Fiberglass)+stand;
0 One(1)LP Tumba(Wood or Fiberglass)
EXHIBIT B - pg. 6
PERFORMANCE CONTRACT RIDER:LIVE FROM LAUREL CANYON:JAMES 6 JONI(revised 12-September-2022)Page 3 of 5
E. STAGE PLOT/INPUT LIST
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EXHIBIT B - pg. 7
PERFORMANCE CONTRACT RIDER:LIVE FROM LAUREL CANYON:JAMES&JONI(revised 12-September-2022)Page 4 of 5
VII. HOSPITALITY
A. For eight(8)-secured,private green-room and/or,dressing-room with private bathroom,shower,towels;made available
from load-in until load-out;up until 1.5 hours post performance. Clean dressing rooms must be available for artists' sole
use,equipped with bathroom,mirror,running water and fresh soap.Dressing rooms must be lockable or guarded to ensure
safety of Artists belongings. No showers available.
B. Clean towels for eight(8).
C. Bottled Water: One(1)case for backstage and one(1)case for stage.
D. ),Cola(Sprite,Coke,Diet
Coke),ice for drinks. School venue/no alcohol allowed !j A
E. Pre-show food available upon arrival: hot coffee,sandwiches,chips,veggie tray,hummus,pita chips, fresh fruit.
F. Pre-show dinner for eight(8)-Chicken,Beef,Veggie options.Pasta, Salad,Dessert
—OR—$30 per person buy out$240.
Please consult with tour manager/band member Brian Chartrand in advance for any questions regarding catering items.
Email:brianchartrand@gmail.com or Phone: (413)219-6571
VIII. MERCHANDISING
Sponsor shall provide one(1)clean table in a well-lit,high traffic area for merchandise sales and meet&greet after the show.
Unless otherwise negotiated,artist will provide seller,and receive 100%of all band merchandise sales.
Sponsor receives 15% if artist sells, 20% if sponsor sells. a
IX. HOTEL A
If Sponsor is providing lodging, Sponsor will make reservations for Artists at a high quality hotel of at least 3-star rating.
Accommodations must have private bathroom facilities,high-speed internet,windows that open for fresh air,hot breakfast
prior to check-out,and preferably located close to venue.
X. TRANSPORTATION
ARTISTS MAY EITHER FLY OR DRIVE TO YOUR LOCATION. YOU WILL BE NOTIFIED BY ARTISTS
REPRESENTATIVE OF WHETHER GROUND TRANSPORTATION WILL BE REQUIRED.
A. IN CASE OF DRIVING TO VENUE:
1. Sponsor will provide a map of performance city and surrounding area.Map must show location of venue,hotel and
airport.Also included should be directions to the venue and hotel from the expressway and clear indications of
venue loading and parking areas.
2. Sponsor must provide parking permits(discuss with artist mgr. in advance)either at loading dock area or in lot
nearest to loading area.
3. Sponsor must provide access to loading dock or main doors nearest to performance stage.
B. IF GROUND TRANSPORTATION IS REQUIRED,THE FOLLOWING MUST BE PROVIDED:
1. 15-passenger van service capable of transporting eight(8)with extra room for four(4) guitars and luggage.
EXHIBIT B - pg. 8
PERFORMANCE CONTRACT RIDER:LIVE FROM LAUREL CANYON:JAMES&JONI(revised 12-September-2022)Page 5 of 5
XI. INSTRUCTIONS FOR PROMOTER AND STAFF
All terms and conditions stated in this rider can be negotiated with SRO or Brian Chartrand.Artist reserves right to refuse to
perform in the event that these conditions have not been met and not negotiated. Such refusal to be without prejudice to Artist's
rights herein,and Artist shall not be held responsible for any claims arising out of Artist's failure to appear promptly or at all.
A. If artist is to headline the show,Artist shall have the right of approval of all other acts on the bill.
B. Sponsor agrees that any commitment of personal appearance or interview will be made with prior artist's consent. Time
allowing,the band is generally happy accommodating quality media opportunities.
C. Sponsor shall not allow audience to enter concert hall until technical set-up has been completed.Artist shall complete said
set-up one(1)hour prior to performance time,provided there are no technical problems beyond their control.Artist
reserves the right to hold the concert until satisfied with the sound.
D. No background music shall be played before or after the concert without approval of Artist.The band may choose to
provide a CD or iPod-type device.
E. The Sponsor agrees to PROHIBIT SMOKING in the performance space,on stage and in the dressing room during the set-
up,sound check and show.This is a NO-SMOKING show.
F. NO recording of performance without prior written consent from the Artist.
G. Natural light photos are allowed,no flash please.
H. Sponsor shall make available ten(10)complimentary seats per show to Artists for their use.
I. Sponsor shall furnish and supply at his/her sole cost all necessary permits,licenses and authorizations from any and all
government agencies,bureaus and departments,Federal, State and local.
J. Sponsor agrees to pay all Federal, State and local amusement taxes and to indemnify and hold Artists harmless from
payment of such taxes.
XII. SUPPORT THAT THE ARTIST CAN PROVIDE IN PROMOTING THE SHOW
A. Publicity: to share your media list and/or obtain any special media requests,contact SRO Artists,Inc.
B. Promotional assets: images/admats,media,etc. https:Hsroartists.com/livefromlaurelcanyon/
C. Artist web sites: Official Web page: www.livefromlaurelcanyon.com
Official Facebook profile: www.facebook.com/livefromlaurelcanyon
OfficialInstagram: www.instagram.com/livefromlaurelcanyon
XIII. REPRESENTATIVES AND ADDITIONAL CONTACTS:
BOOKING AGENT: TOUR MANAGER/SHOW ADVANCE:
Jeff Laramie—SRO Artists,Inc. Brian Chartrand
6629 University Ave.,#206,Middleton,WI 53562 (413)219-6571
(608)664-8160 e-mail:brianchartrand@gmail.com
(608)664-8161fax
e-mail:jlaramie@sroartists.com
Agreed and Accepted:
161$10,al� 2/16/23
Sponsor Signature Date
Please print Name,Title: Ronda Billerbeck, Cultural Programs Manager
9rci c car�vcie 4/23/23
Jeffrey C L`a�ramie(Apr 22,202314:18 CDT)
Artist Representative Date
Jeffrey Laramie,President—SRO Artists,Inc.f/s/o Live From Laurel Canyon
Venue Web-Site Address Venue Box Office Phone Number Charge By Phone(i.e.TicketMaster,etc.)
Signature• M6l%5Sq MGCo!'YY7%GK
Melissa McCormick(Apr 24,202307:20 PDT)
Email: cityclerk@kentwa.gov
Contract-LfLC_Spotl ig ht_23-24
Final Audit Report 2023-04-24
Created: 2023-02-21
By: Ronda D Billerbeck(rbillerbeck@kentwa.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAozJjai6v9pvwwBkQnqu5EEzuScfwT2Bp
"Contract-LfLC_Spotlight_23-24" History
Document created by Ronda D Billerbeck (rbillerbeck@kentwa.gov)
2023-02-21 -10:22:57 PM GMT-IP address: 146.129.252.126
Document emailed to Ihogan@kentwa.gov for signature
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do Signer Ihogan@kentwa.gov entered name at signing as Lori Hogan
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O(a Document e-signed by Lori Hogan (Ihogan@kentwa.gov)
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10 Signer jlaramie@sroartists.com entered name at signing as Jeffrey C Laramie
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