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HomeMy WebLinkAboutCAG2022-029 - Change Order - #4 - Long Painting Company - 6MG1 Reservoir Recoating & Vent Replacement - 03/17/2023 Agreement Routing Form • For Approvals,Signatures and Records Management KENTT This form combines&replaces the Request for Mayor's Signature and Contract Cover Sheet forms. WASH 1 N O T O N (Print on pink or cherry colored paper) Originator: Department: C. Frame PW Engineering Date Sent: Date Required: 0 4/18/2023 N/A CL Authorized to Sign: Date of Council Approval: CL a 0 Director or Designee ❑Mayor 1/24/2022 Budget Account Number: Grant? ❑Yes 0 No W20091.64110.330 Budget? 0 Yes ❑No Type: N/A Vendor Name: Category: Long Painting, Co. Contract Vendor Number: Sub-Category: C 1589103 Change Order#4 00 Project Name: 6MG1 Reservoir Recoating and Vent Replacement E `a. Project Details:Modify scaffolding for door sheet installation, remove scaffolding center tower C }, and support cables and reinstall scaffolding center tower and support cables. C d E Agreement Amount:$26,067.17 Basis for Selection of Contractor: Bid 41 O� Start Date: N/A Termination Date: 200 Working Days d Local Business? ❑Yes ❑No* *If meets requirements per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions"form on Cityspace. Notice required prior to disclosure? Contract Number: ❑Yes 0 No CAG2022-029 Date Received by City Attorney: Comments: p1 C i 3 � 4) N d LU !S Ch Date Routed to the Mayor's Office: VI Date Routed to the City Clerk's Office: ad((W22373_1 20 Visit Documents.KentWA.gov to obtain copies of all agreements • KENT W n 9 H I N O T O N CHANGE ORDER NO. 4 NAME OF CONTRACTOR: Long Painting Company ("Contractor") CONTRACT NAME & PROJECT NUMBER: 6MG1 Reservoir Recoating and Vent Replacement ORIGINAL CONTRACT DATE: January 24, 2022 This Change Order amends the above-referenced contract; all other provisions of the contract that are not inconsistent with this Change Order shall remain in effect. For valuable consideration and by mutual consent of the parties, the project contract is modified as follows: 1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add additional work or revise existing work as follows: In addition to work required under the original Agreement and any prior Amendments, Contractor shall provide all labor, materials, and equipment necessary to: - Modify scaffolding-for-door sheet installation $7,891.97 --COP #LPC-09 - - - 2 (partial), remove scaffolding center tower and support cables $3,945.98 - COP #LPC-09-02 (partial) and reinstall scaffolding center tower and support cables $11,837.95 - COP #LPC-09-03 (partial). 2. The contract amount and time for performance provisions of Section II "Time of Completion," and Section III, "Compensation," are hereby modified as follows: Original Contract Sum, $3,022,229.32 (including applicable alternates and WSST) Net Change by Previous Change Orders $86,641.71 (incl. applicable WSST) Current Contract Amount $3,108,871.03 (incl. Previous Change Orders) Current Change Order $23,675.90 Applicable WSST Tax on this Change $2,391.27 Order Revised Contract Sum $3,134,938.20 CHANGE ORDER - 1 OF 3 Original Time for Completion 180 working days (insert date) Revised Time for Completion under 195 working days prior Change Orders (insert date) Days Required (f) for this Change Order 05 working days Revised Time for Completion 200 working days (insert date) In accordance with Sections 1-04.4 and 1-04.5 of the Kent and WSDOT Standard Specifications, and Section VII of the Agreement, the Contractor accepts all requirements of this Change Order by signing below. Also, pursuant to the above-referenced contract, Contractor agrees to waive any protest it may have regarding this Change Order and acknowledges and accepts that this Change Order constitutes final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Change Order, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Change Order, unless otherwise provided, does not relieve the Contractor from strict compliance with the guarantee and warranty provisions of the original contract, particularly those pertaining to substantial completion date. All acts consistent with the authority of the Agreement, previous Change Orders (if any), and this Change Order, prior to the effective date of this Change Order, are hereby ratified and affirmed, and the terms of the Agreement, previous Change Orders (if any), and this Change Order shall be deemed to have applied. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this contract modification, which is binding on the parties of this contract. 3. The Contractor will adjust the amount of its performance bond (if any) for this project to be consistent with the revised contract sum shown in section 2, above. IN WITNESS, the parties below have executed this Agreement, which will become effective on the last date written below. CONTRACTOR: CITY OF KENT: Chad Bieren Chad Bleren 2023.03.17 By: By: 15:51:21-07'00' (signature) (signature) Print Name: Bill Newcomb Print Name: Chad Bieren, P.E. Its President Its Public Works Director (title) (title) DATE: V I I.1-1-O X 3 ���v DATE: KP CHANGE ORDER - 2 OF 3 4 ATTEST: APPROVED AS TO FORM: (applicable if Mayor's signature required) Kent City Clerk Kent Law Department C[In this geld,you may enter the electronic fllepath where the contract has been saved] CHANGE ORDER - 3 OF 3 File No. 200.2 KENT ,�,9..,„0.�. CHANGE ORDER WORKSHEET NO. 4 Construction Engineering Division - Public Works Reservoir ecoating an Vent Project No: 20-3006 Project: Replacement Project Engineer: Gray & Osborne Fed-Aid No: Capital Projects Brian Shields Contractor: Long Painting Company Managers Date: 2/14/2023 I. Proposed Change Scaffolding Modifications: Modify Scaffolding for Door Sheet Installation: $7,891.97 - COP #LPC-09-2 (partial) Remove Scaffolding Center Tower and Support Cables: $3,945.98 - COP #LPC-09-02 (partial) Reinstall Scaffolding Center Tower and Support Cables: $11,837.95 - COP #LPC-09-03 (partial) II. Reason and Back round for Change The 6MG1 reservoir recoating activities were postponed due to impacts caused by a severe weather event. It was agreed to leave the scaffolding in place over the winter resulting in necessary modifications; The City of Kent directed Long Painting Company to install the doorsheet prior to the exterior painting having been completed. The scaffold system had to be modified to accommodate the door sheet installation. For safety and structural concerns over the winter months, the scaffolding's center tower and support cables had to be removed and will be reinstalled prior to reinstalling the outside containment for coating work in the spring. III. Method of Payment NEW PAY ITEMS ❑Not applicable Sch. Item Description Total Est. Unit Unit Price No Total Estimated Cost of Item I Modify Scaffolding for Door Sheet 1 LS $7,891.97 $7,891.97 Installation _ I Remove Scaffolding for Center Tower and 1 LS $3,945.98 $3,945.98 Su ort Cables I Reinstall Scaffolding for Center Tower and 1 LS $11,837.95 $11,837.95 Support Cables New Pay Items Total: $23,675.90 DELETE EXISTING PAY ITEM(S) per 1-09.5 0 Notapplicable Sch Bid Item No. Item Description Qty Unit Unit Price Cost of Item No. $ _ Delete Existing Pay Items Total: $ Page 1 i INCREASE/DECREASE TO EXISTING PAY ITEM(S) E]Not applicable Sch Bid Item No. Item Description Qty Unit Unit Price Cost of Item No. Increase / Decrease to Existing Pay Items Total: $ *TOTAL ESTIMATED COST OF CHANGE ORDER: $23,675.90 *Total of the Cost of Item Columns IV. WORKING DAYS Original Contract: 180 Due This Change Order: 5 Previous Total: 195 Explanation/Justification for Additional Working Days: The work contained within this change order has an anticipated five (5) working day duration. *TOTAL WORKING DAYS: 200 *This Change Order + Previous Total Capital Projects Manager: 1 Date: ; t x �3 Brian Shields Construction Engineering Date: Supervisor: �3 2 Ion Barry Construction Manager: Date: 3 LA �?j Eric Connor Page 2 PUBLIC WORKS DEPARTMENT Chad Bieren, P.E. Public Works Director 400 West Gowe Kent, WA 98032 K E N T Fax: 253-856-6500 WASHINGTON PHONE: 253-856-5500 Memorandum Date: February 14, 2023 To: Kelly Peterson, Deputy Director of Public Works From: Eric Connor, Construction Engineering Manager Jason Barry, Construction Engineering Supervisor Brian Shields, Capital Projects Manager Subject: 6MG1 - Change Order no. 4: Scaffold Modification Long Painting Company proposed pricing for the modification of the scaffold system in part on COP LPC-09.2 and in part on COP LPC-09.3. After reviewing the two COPS, it was determined that the scaffold modification portions of each COP should be combined under one change order. Attached to this packet is COP LPC-09.2, COP LPC-09.3, and an estimate built by Brian Shields. rn rn Ln rn rn r4 Uri r-: Lri � co � kc 3 `^ v} 0 0 0 X d* N lD m � cr N 1p 3 O Lr Ll E r,',- -(r�n O cu iJ} N N M n. n a o O o U U U 0 0 0 00 00 0 0 NN w ocoo m en LLr) L io M m rn - r rl c» An. to VII -i V)- N in N i!T to t!} N .O co u N t O O CL Q v O. Q N 7 O L v1 un Ln -p p cu L C O O M ca E O 4J N Ln 3 3 cu o O o c � o O 4clu a o 4-- c c o 4= ) O O N U1 = Y O ` O co V LA E 0 E S E o 0 N O u E E E v ' Ln CL i Q O 3 7 7 C C C O v m m m X +' m 2E 2i : Ln Im o 1/31/2023 6MG1 reservoir Recoating and vent Replacement LPC Job# L220004 City of Kent Project Number:20-3006 Date: 1/31/2023 IANC! COP# LPC-09-2 PAD ING00WANY i Change order proposal to summarize costs and impacts from two weather events: SECTION 2-MODIFY SCAFFOLDING TO ACCOMODATE OUT OF SEQUENCE WORK October 27th,2022-Containment blew off tank during an ACT OF GOD during exterior shell abrasive blasting and sand removal. Containment took two weeks to repair,during that time multiple rain events occured which impacted the work area and slowed down the blasting and sand removal process because the spent abrasive was now exposed to the rain and hardened. November 17,2022-Containment blew off tank again during an ACT of GOD,containment lasted approximately ten calendar days. Containment remained off after this time and the City of Kent entered into a discussion with all stakeholders regarding the timeline of this project and potential need to delay work until favorable weather was predicted in the Spring Season. it was agreed to removal all existing shrink wrap containment and removal all loose items from the top of the tank and postpone painting work until April 2023. Door sheet will be reinstalled and all site and Cost-Labor Description Hours Rate Total $70.66 $0.00 $67.30 $0.00 $79.02 $0.00 $79.02 $0.00 $67.30 $0.00 Total Cost-Labor Mark up on Labor 31% Total for Labor $0.00 Cost-Materials Description Quantity Unit Unit Price Total Gal $ - $0.00 Gal $ - $0.00 Gal $ $0.00 Total Cost-Materials $0.00 Mark up on material 21% Total for Materials $0.00 Cost-Equipment Description QuantityI Unit Rate Total $0.00 $0.00 $0.00 $0,00 $0.00 $0.00 Total Cost-Equipment $0.00 Mark upon equipment 21% $0.00 Total for Equipment $0.00 Cost-Subcontractors Description Quantity Unit Rate Total $0.00 Magnum-Modify Scaffold for Door Sheet 1 LS $6,400.00 $6.400.00 Magnum-Remove center tower and support Cal 1 LS $3,200.00 $3,200.00 $0.00 $0.00 $0.00 Total Cost-Subcontractors 0,684.0 Mark up on Subcontractors 12% Total for Equipment 1,864. Sub Total Labor,Materials,Equipment,Subcontractors GL Insurance&Bonding covered in markup per contract $0.00 Total Cost See attached for totals with markups and partial of LPC COP 9.3 inclusion. 1/3t/2023 LPC COP 9.2 Change Order a 4 AG NUM Date: 12/9/2022 Owner: CONSTRUCTION SERVICES Customer: Long Painting Project: Kent Tank Change Order No: 4 You are directed to make the following changes in this contract: Date Description of Change Order Work T/M Modify scaffold for door sheet $6,400.00 Remove center tower and support cables $3,200.00 Subtotal: -492;594;00- WSST a 10.25%: Total amount of this Change Order: --$92.594A0— Subcontractor: Customer: Magnum Construction Services Long Painting Company nameCompany name 12822 HWY 99,Everett WA Address Address Snohomish,WA 98296 City,State,Lip City,State,Zip By: By, Date: Date: 1/31/2023 6MG 1 reservoir Recoating and vent Replacement LPC Job# L220004 City of Kent Project Number:20-3006 Date: 1/31/2023 LONG COP# LPC-09-3 PAIWIMti COMMNY 11 Change order proposal to summarize costs and impacts from two weather events: SECTION 3-COMPLETION WORK AND IMPACTS ASSOCIATED WITH CONTAINMENT DAMAGE Completion Activities: 1)Reinstall center tower and supports,reinstall shrink wrap,pressure wash tank, field supervision for rebuilding scaffolding and pressure washing. Impacted Activities: 1)Exterior Blasting: Containment was damaged during act of god event on October 27. In order to complete work LPC had to build a smaller containment and condition the space to complete abrasive blasting and prime coating on lower section of tank. 2)Sand Clean Up-After containment was damaged there were several rain storms and rain water entered the tank. The water from the rain storms mixed with the spent abrasive and created a hardened consistency that required manual labor to remove. 3)Pressure Washing-The spent abrasive dust that was contained in the work area became wet and hardened on the tank which required a thorough pressure wash that was completed in early January. A smaller pressure washing operation is Cost-Labor Description Hours Rate Total cted Sand Clean Up-Composite Rate 1137.0 $70.66 $60,00-42 impacte Blasting-Composite Rate 272.0 $8 8,305.80 Impacted Foreman- Time 2 . $79.02 $25.997.58 Foreman-Scaffold Rebuild Supervi. 130.0 $79.02 $10,272.60 Pressure Wash Exterior anuary $51.55 $12,784.40 Pressure W rior Tank-Future Work 100.0 $6,730.00 F n-Pressure Wash Supervision 20.0 $79.02 $ Total Cost-Labor 156,011. Mark up on Labor 31% $4PXA3.41 Total for Labor $904,37 ' 1 Cost-Materials Description Quantity Unit Unit Price I Total Gal $ $0.00 Gal $ - $0.00 Gal $ - $0.00 Total Cost-Materials $0.00 Mark up on material 21% $0.00 Total for Materials $0.00 Cost-Equipment Description Quantity Unit Rate Total Pressure 2 1 EA Pressure Washer-Future Work $750.00 $750.00 Total Cost-Equipment ,250.0 Mark upon equipment 21% $ 0 Total for Equipment ,722' 55 Cost-Subcontractors Description Quantity unit Rate Total See attached for totals with markup in combination with Magnum-Reinstall Center Tower and Supports 1 LS $9,600.00 $9,600.00 hrinkwrap 1 LS $7339 partial of LPC COP 9.2 Scaffold Daily Rent:NOV-M $175.00 $36,750.00 rac 10.25% 1 Total Cost-Subcontractors 2,017.7 Mark up on Subcontractors 12% Total for Equipment 7,859. Sub Total Labor,Materials,Equipment,Subcontractors �$854;956 80. GL Insurance&Bonding covered in markup per contract Total Cost 6366 i0 1/3112 0 2 3 LPC COP 9.3 Change Order u 4 AG NU Date: 12/9/2022 Owner: CONSTRUCTION SERVICE Customer: Long Painting Project: Kent Tank Change Order No: 4 You are directed to make the following changes in this contract: Date Description of Change Order Work T/M Reinstall center tower and support cables $9,600.00 Reinstall a'!slitink"retv to sides and lid $43,394.W- Subtotal: 492.1� WSST 10.25%: Total amount of this Change Order: Subcontractor: Customer: Magnum Construction Services Long Painting Company name Company name 12822 HWY 99,Everett WA WKIress Address Snohomish,WA 98296 City,State,Zip City,State,Zip By: By: Date: Date: Shields, Brian - From: Connor, Eric Sent: Thursday, March 9, 2023 10:47 AM To: Shields, Brian Cc: Barry, Jason Subject: FW: 6MG1 - Scaffold Modification Additional Work Eric Connor, Construction Engineering Manager Phone 253-856-5533 1 Cell 253-797-0693 CITY OF KENT,WASHINGTON PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E-MAIL From: Bieren,Chad <CBieren@kentwa.gov> Sent:Thursday, March 9, 2023 9:11 AM To:Connor, Eric<EConnor@kentwa.gov>; Peterson, Kelly<KPeterson@kentwa.gov> Cc: Barry,Jason<J Barry@ kentwa.gov> Subject: RE: 6MG1-Scaffold Modification Additional Work Hi Eric, Thank you, please proceed with the Change Order for the scaffold modification. Thanks, Chad Chad Bieren, P.E. Public Works Director Engineering Administration I Public Works Department 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-5534 1 Cell 253-740-9139 cbieren KentWA.gov CITY OF KENT, WASHINGTON KentWA.aov Facebook YouTube Instaaram From: Connor, Eric<EConnor kentwa.gov> Sent:Tuesday, March 7, 2023 2:15 PM To: Bieren, Chad <CBieren kentwa.gov>; Peterson, Kelly<KPeterson@kentwa.gov> Cc: Barry,Jason<JBarry@kentwa.gov> Subject: RE: 6MG1 -Scaffold Modification Additional Work Chad and Kelly, i As with the containment reinstallation, we had to rework our numbers for the scaffolding modifications as a result of gaining some knowledge and understanding of the sales/use tax implementations. The cost for the scaffolding modification work should be $23,675.90. Please see the breakdown below. Are you okay with moving forward with a change order in this amount? Lang scaffold modification estimate Magnum•Modify Scaffold for Door Sheet $6,400.00 cop2 Magnum-Remove center tower and support cables $3,200•0 cop2 Magnum-Reinstall center tower and supports $9,600.00 cop3 Subtotal $19,200.00 Taxes(10.1%) $1,939.20 Total prior to markup $21,139.20 Markup @ 12%<$25,000 $2,536.70 Total $23,675.90 L--i Please let me know if you have questions or need additional information. Thank you, Eric Eric Connor, construction Engineering Manager Phone 253-856-5533 1 Cell 253-797-0693 CITY OF KENT,WASHINGTON PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E-MAIL From: Bieren,Chad <CBieren@kentwa.gov> Sent: Friday, February 10, 2023 7:24 PM To:Connor, Eric<EConnor kentwa.eov_> Cc: Peterson, Kelly<KPeterson kentwa.eov_> Subject: RE: 6MG1-Scaffold Modification Additional Work Hi Eric, 2 Shields, Brian From: Charles Pham <charlesp1@longpainting.com> Sent: Thursday, March 9, 2023 4:38 PM To: Shields, Brian Cc: Barry,Jason; Connor, Eric Subject: RE: 6MG1 -Scaffold Modification Change Order EXTERNAL EMAIL The numbers below match the costs submitted for those activity descriptions. Thanks, Charles Pham Industrial Group Manager CILONG PAIpTnNG WMPANY charlesp R-W longpainting.com 21414 68th Ave S Kent,WA 98032 (800)678-5664 (253)234-8096 Direct (206)718-8745 Cell www.longpainting.con: From:Shields, Brian<BShields@kentwa.gov> Sent:Thursday, March 9, 2023 9:43 AM To:Charles Pham <charlespl@longpainting.com> Cc: Barry,Jason <JBarry@kentwa.gov>; Connor, Eric<EConnor@kentwa.gov> Subject: RE: 6MG1 -Scaffold Modification Change Order Caution!This message was sent from outside your organization. Allow sender I Block sender Charles, As I have mentioned in our weekly meetings, we have broken the COP's out in similarly scoped items; scaffold modifications in one proposed change order, reinstall of shrink wrap in one proposed change order, sand clean up will be discussed in another, and so forth. Yes, the City t will review the other proposed costs with LPC as they are prepared to do so; it has taken quite some effort to review the other items/provided back up after the fact. For the scope of scaffold modifications and in an effort to process that specific CO, is LPC in agreement with the below reflected numbers? Thank you. Brian Shields, Capita/Projects Manager Construction Management I Public Works Department 220 4th Avenue South, Kent, WA 98032 Main/Cell 253-293-4973 1 Desk 253-856-6510 bshields KentWA aov CITY OF KENT,WASHINGTON KentWA.aov Facebook YouTube From:Charles Pham <charlespl a longpainting.com> Sent:Thursday, March 9, 2023 9:22 AM To:Shields, Brian <BShields kentwa.gov> Cc: Barry,Jason<JBarry@kentwa.gov>; Connor, Eric<EConnor@kentwa.gov> Subject: RE:6MG1-Scaffold Modification Change Order EXTERNAL EMAIL Brian, It looks like you are combining these subcontractor costs a little differently than I originally submitted them to. The amounts you have listed below are correct with what I have submitted however since we are rearranging the cost items I am under the impression that everything we originally submitted will eventually be settled within the next week or so. Is there a way we can look at all the worksheets so we can make sure that everything is captured correctly? I would hate to have a misunderstanding because something fell through the cracks since we have reorganized everything. Attached are COP 9.1, 9.2 &9.3 again for reference. Thanks, Charles Pham 2 Industrial Group Manager �� 11 LONG PAINTING COMPANY charlesp 101oWainting.com 21414 68th Ave S Kent, WA 98032 (800)678-5664 (253)234-8096 Direct (206)718-8745 Cell www.longpain Ling.cone From:Shields, Brian<BShields kentwa.gov> Sent:Thursday, March 9, 2023 9:14 AM To:Charles Pham<charlesP1@lonspainting.com> Cc: Barry,Jason<JBarrv@kentwa.gov>; Connor, Eric<EConnor kentwa.gov> Subject: RE: 6MG1-Scaffold Modification Change Order Caution!This message was sent from outside your organization. Allow sender I Block sender Good morning Charles, Bumping this to the top of your inbox. I'd like to get these submitted NLT tomorrow. Please respond all on this email. Thank you! Brian Shields, Capita/Projects Manager Construction Management I Public Works Department 220 4th Avenue South, Kent, WA 98032 Main/Cell 253-293-4973 1 Desk 253-856-6510 hshields0KentWA.gov CITY OF KENT, WASHINGTON KentWA.aov Facebook YouTube From:Shields, Brian Sent:Wednesday, March 8, 2023 12:51 PM To:Charles Pham <charlespl longpainting.com> Cc: Barry,Jason<JBarry@kentwa.gov> Subject: RE: 6MG1 -Scaffold Modification Change Order Charles, I saw your response on the other one, can you also respond here? I have to provide the response as part of my back up for the packet I turn in and since they're two separate events, I need the back up on the individual emails. Thanks! 3 Brian Shields, Capital Projects Manager Construction Management I Public Works Department 220 4th Avenue South, Kent, WA 98032 Main/Cell 253-293-4973 1 Desk 253-856-6510 bshields0KentWA.aov CITY OF KENT,WASHINGTON KentWA.aov Facebook YouTube From:Shields, Brian Sent:Tuesday, March 7, 2023 10:20 AM To:Charles Pham<charlesy1 lonRPaintinR.com> Cc: Barry,Jason<JBarry kentwa.eov> Subject:6MG1-Scaffold Modification Change Order Charles, For the Scaffold Modification change order that I am working on (Change Order 4, once processed), see the below breakdown for totals. Please respond to this email that Long agrees to the total shown with taxes and markups. The total for the reinstallation of the shrink wrap will be in a subsequent email. Thank you! Long scaffold modification estimate Magnum-Modify Scaffold for Door Sheet $6,400.00 cop2 Magnum-Remove center tourer and support cables $3,200.00 cop2 Magnum-Reinstall center tower and supports $9,600.00 cop3 Subtotal $19,200.00 Taxes(10.1%) $1,939.20 Total prior to markup $21,139.20 1 Markup @ 12%<$25,000 $2,536.70 1 Total $23,675.90 ■ I i i Brian Shields, Capital Projects Manager Construction Management I Public Works Department 220 4th Avenue South, Kent, WA 98032 Main/Cell 253-293-4973 1 Desk 253-856-6510 4 i bshieldsOKentWA.aov CITY OF KENT,WASHINGTON KentWA.dov Facebook YouTube 5