HomeMy WebLinkAboutCAG2022-029 - Change Order - #4 - Long Painting Company - 6MG1 Reservoir Recoating & Vent Replacement - 03/17/2023 Agreement Routing Form
• For Approvals,Signatures and Records Management
KENTT This form combines&replaces the Request for Mayor's Signature and Contract Cover Sheet forms.
WASH 1 N O T O N (Print on pink or cherry colored paper)
Originator: Department:
C. Frame PW Engineering
Date Sent: Date Required:
0 4/18/2023 N/A
CL Authorized to Sign: Date of Council Approval:
CL a 0 Director or Designee ❑Mayor 1/24/2022
Budget Account Number: Grant? ❑Yes 0 No
W20091.64110.330
Budget? 0 Yes ❑No Type: N/A
Vendor Name: Category:
Long Painting, Co. Contract
Vendor Number: Sub-Category:
C 1589103 Change Order#4
00 Project Name: 6MG1 Reservoir Recoating and Vent Replacement
E
`a. Project Details:Modify scaffolding for door sheet installation, remove scaffolding center tower
C
}, and support cables and reinstall scaffolding center tower and support cables.
C
d
E Agreement Amount:$26,067.17 Basis for Selection of Contractor: Bid
41
O� Start Date: N/A Termination Date: 200 Working Days
d
Local Business? ❑Yes ❑No*
*If meets requirements per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions"form on Cityspace.
Notice required prior to disclosure? Contract Number:
❑Yes 0 No CAG2022-029
Date Received by City Attorney: Comments:
p1
C
i
3 �
4) N
d LU
!S
Ch Date Routed to the Mayor's Office:
VI
Date Routed to the City Clerk's Office:
ad((W22373_1 20 Visit Documents.KentWA.gov to obtain copies of all agreements
•
KENT
W n 9 H I N O T O N
CHANGE ORDER NO. 4
NAME OF CONTRACTOR: Long Painting Company ("Contractor")
CONTRACT NAME & PROJECT NUMBER: 6MG1 Reservoir Recoating and Vent Replacement
ORIGINAL CONTRACT DATE: January 24, 2022
This Change Order amends the above-referenced contract; all other provisions of the
contract that are not inconsistent with this Change Order shall remain in effect. For valuable
consideration and by mutual consent of the parties, the project contract is modified as follows:
1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add
additional work or revise existing work as follows:
In addition to work required under the original Agreement and any prior
Amendments, Contractor shall provide all labor, materials, and
equipment necessary to:
- Modify scaffolding-for-door sheet installation $7,891.97 --COP #LPC-09 - - -
2 (partial), remove scaffolding center tower and support cables
$3,945.98 - COP #LPC-09-02 (partial) and reinstall scaffolding center
tower and support cables $11,837.95 - COP #LPC-09-03 (partial).
2. The contract amount and time for performance provisions of Section II "Time of
Completion," and Section III, "Compensation," are hereby modified as follows:
Original Contract Sum, $3,022,229.32
(including applicable alternates and
WSST)
Net Change by Previous Change Orders $86,641.71
(incl. applicable WSST)
Current Contract Amount $3,108,871.03
(incl. Previous Change Orders)
Current Change Order $23,675.90
Applicable WSST Tax on this Change $2,391.27
Order
Revised Contract Sum $3,134,938.20
CHANGE ORDER - 1 OF 3
Original Time for Completion 180 working days
(insert date)
Revised Time for Completion under 195 working days
prior Change Orders
(insert date)
Days Required (f) for this Change Order 05 working days
Revised Time for Completion 200 working days
(insert date)
In accordance with Sections 1-04.4 and 1-04.5 of the Kent and WSDOT Standard
Specifications, and Section VII of the Agreement, the Contractor accepts all requirements of this
Change Order by signing below. Also, pursuant to the above-referenced contract, Contractor
agrees to waive any protest it may have regarding this Change Order and acknowledges and
accepts that this Change Order constitutes final settlement of all claims of any kind or nature
arising from or connected with any work either covered or affected by this Change Order, including,
without limitation, claims related to contract time, contract acceleration, onsite or home office
overhead, or lost profits. This Change Order, unless otherwise provided, does not relieve the
Contractor from strict compliance with the guarantee and warranty provisions of the original
contract, particularly those pertaining to substantial completion date.
All acts consistent with the authority of the Agreement, previous Change Orders (if any),
and this Change Order, prior to the effective date of this Change Order, are hereby ratified and
affirmed, and the terms of the Agreement, previous Change Orders (if any), and this Change Order
shall be deemed to have applied.
The parties whose names appear below swear under penalty of perjury that they are
authorized to enter into this contract modification, which is binding on the parties of this contract.
3. The Contractor will adjust the amount of its performance bond (if any) for this project
to be consistent with the revised contract sum shown in section 2, above.
IN WITNESS, the parties below have executed this Agreement, which will
become effective on the last date written below.
CONTRACTOR: CITY OF KENT:
Chad Bieren
Chad Bleren 2023.03.17
By: By: 15:51:21-07'00'
(signature) (signature)
Print Name: Bill Newcomb Print Name: Chad Bieren, P.E.
Its President Its Public Works Director
(title) (title)
DATE: V I I.1-1-O X 3 ���v DATE:
KP
CHANGE ORDER - 2 OF 3
4
ATTEST: APPROVED AS TO FORM:
(applicable if Mayor's signature required)
Kent City Clerk Kent Law Department
C[In this geld,you may enter the electronic fllepath where the contract has been saved]
CHANGE ORDER - 3 OF 3
File No. 200.2
KENT
,�,9..,„0.�.
CHANGE ORDER WORKSHEET NO. 4
Construction Engineering Division - Public Works
Reservoir ecoating an Vent Project No: 20-3006
Project: Replacement
Project Engineer: Gray & Osborne Fed-Aid No:
Capital Projects Brian Shields Contractor: Long Painting Company
Managers
Date: 2/14/2023
I. Proposed Change
Scaffolding Modifications:
Modify Scaffolding for Door Sheet Installation: $7,891.97 - COP #LPC-09-2 (partial)
Remove Scaffolding Center Tower and Support Cables: $3,945.98 - COP #LPC-09-02 (partial)
Reinstall Scaffolding Center Tower and Support Cables: $11,837.95 - COP #LPC-09-03 (partial)
II. Reason and Back round for Change
The 6MG1 reservoir recoating activities were postponed due to impacts caused by a severe weather event. It
was agreed to leave the scaffolding in place over the winter resulting in necessary modifications; The City of
Kent directed Long Painting Company to install the doorsheet prior to the exterior painting having been
completed. The scaffold system had to be modified to accommodate the door sheet installation. For safety and
structural concerns over the winter months, the scaffolding's center tower and support cables had to be
removed and will be reinstalled prior to reinstalling the outside containment for coating work in the spring.
III. Method of Payment
NEW PAY ITEMS ❑Not applicable
Sch. Item Description Total Est. Unit Unit Price
No Total Estimated Cost of Item
I Modify Scaffolding for Door Sheet 1 LS $7,891.97 $7,891.97
Installation _
I Remove Scaffolding for Center Tower and 1 LS $3,945.98 $3,945.98
Su ort Cables
I Reinstall Scaffolding for Center Tower and 1 LS $11,837.95 $11,837.95
Support Cables
New Pay Items Total: $23,675.90
DELETE EXISTING PAY ITEM(S) per 1-09.5 0 Notapplicable
Sch Bid Item No. Item Description Qty Unit Unit Price Cost of Item
No.
$ _
Delete Existing Pay Items Total: $
Page 1
i
INCREASE/DECREASE TO EXISTING PAY ITEM(S) E]Not applicable
Sch Bid Item No. Item Description Qty Unit Unit Price Cost of Item
No.
Increase / Decrease to Existing Pay Items Total: $
*TOTAL ESTIMATED COST OF CHANGE ORDER: $23,675.90
*Total of the Cost of Item Columns
IV. WORKING DAYS
Original Contract: 180 Due This Change Order: 5 Previous Total: 195
Explanation/Justification for Additional Working Days:
The work contained within this change order has an anticipated five (5) working day duration.
*TOTAL WORKING DAYS: 200
*This Change Order + Previous Total
Capital Projects Manager: 1 Date: ; t x �3
Brian Shields
Construction Engineering Date:
Supervisor: �3 2
Ion Barry
Construction Manager: Date: 3 LA �?j
Eric Connor
Page 2
PUBLIC WORKS DEPARTMENT
Chad Bieren, P.E.
Public Works Director
400 West Gowe
Kent, WA 98032
K E N T Fax: 253-856-6500
WASHINGTON PHONE: 253-856-5500
Memorandum
Date: February 14, 2023
To: Kelly Peterson, Deputy Director of Public Works
From: Eric Connor, Construction Engineering Manager
Jason Barry, Construction Engineering Supervisor
Brian Shields, Capital Projects Manager
Subject: 6MG1 - Change Order no. 4: Scaffold Modification
Long Painting Company proposed pricing for the modification of the scaffold
system in part on COP LPC-09.2 and in part on COP LPC-09.3. After
reviewing the two COPS, it was determined that the scaffold modification
portions of each COP should be combined under one change order.
Attached to this packet is COP LPC-09.2, COP LPC-09.3, and an estimate
built by Brian Shields.
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1/31/2023
6MG1 reservoir Recoating and vent Replacement LPC Job# L220004
City of Kent Project Number:20-3006 Date: 1/31/2023
IANC! COP# LPC-09-2
PAD ING00WANY i
Change order proposal to summarize costs and impacts from two weather events:
SECTION 2-MODIFY SCAFFOLDING TO ACCOMODATE OUT OF SEQUENCE WORK
October 27th,2022-Containment blew off tank during an ACT OF GOD during exterior shell abrasive blasting and sand
removal. Containment took two weeks to repair,during that time multiple rain events occured which impacted the work
area and slowed down the blasting and sand removal process because the spent abrasive was now exposed to the rain
and hardened.
November 17,2022-Containment blew off tank again during an ACT of GOD,containment lasted approximately ten
calendar days. Containment remained off after this time and the City of Kent entered into a discussion with all
stakeholders regarding the timeline of this project and potential need to delay work until favorable weather was
predicted in the Spring Season. it was agreed to removal all existing shrink wrap containment and removal all loose items
from the top of the tank and postpone painting work until April 2023. Door sheet will be reinstalled and all site and
Cost-Labor
Description Hours Rate Total
$70.66 $0.00
$67.30 $0.00
$79.02 $0.00
$79.02 $0.00
$67.30 $0.00
Total Cost-Labor
Mark up on Labor 31%
Total for Labor $0.00
Cost-Materials
Description Quantity Unit Unit Price Total
Gal $ - $0.00
Gal $ - $0.00
Gal $ $0.00
Total Cost-Materials $0.00
Mark up on material 21%
Total for Materials $0.00
Cost-Equipment
Description QuantityI Unit Rate Total
$0.00 $0.00
$0.00 $0,00
$0.00 $0.00
Total Cost-Equipment $0.00
Mark upon equipment 21% $0.00
Total for Equipment $0.00
Cost-Subcontractors
Description Quantity Unit Rate Total
$0.00
Magnum-Modify Scaffold for Door Sheet 1 LS $6,400.00 $6.400.00
Magnum-Remove center tower and support Cal 1 LS $3,200.00 $3,200.00
$0.00
$0.00
$0.00
Total Cost-Subcontractors 0,684.0
Mark up on Subcontractors 12%
Total for Equipment 1,864.
Sub Total Labor,Materials,Equipment,Subcontractors
GL Insurance&Bonding covered in markup per contract $0.00
Total Cost
See attached for totals with markups and partial of
LPC COP 9.3 inclusion.
1/3t/2023
LPC COP 9.2
Change Order a 4
AG NUM Date: 12/9/2022
Owner:
CONSTRUCTION SERVICES
Customer: Long Painting
Project: Kent Tank
Change Order No: 4
You are directed to make the following changes in this contract:
Date Description of Change Order Work T/M
Modify scaffold for door sheet $6,400.00
Remove center tower and support cables $3,200.00
Subtotal: -492;594;00-
WSST a 10.25%:
Total amount of this Change Order: --$92.594A0—
Subcontractor: Customer:
Magnum Construction Services Long Painting
Company nameCompany name
12822 HWY 99,Everett WA
Address Address
Snohomish,WA 98296
City,State,Lip City,State,Zip
By: By,
Date: Date:
1/31/2023
6MG 1 reservoir Recoating and vent Replacement LPC Job# L220004
City of Kent Project Number:20-3006 Date: 1/31/2023
LONG COP# LPC-09-3
PAIWIMti COMMNY 11
Change order proposal to summarize costs and impacts from two weather events:
SECTION 3-COMPLETION WORK AND IMPACTS ASSOCIATED WITH CONTAINMENT DAMAGE
Completion Activities:
1)Reinstall center tower and supports,reinstall shrink wrap,pressure wash tank, field supervision for rebuilding scaffolding
and pressure washing.
Impacted Activities:
1)Exterior Blasting: Containment was damaged during act of god event on October 27. In order to complete work LPC had
to build a smaller containment and condition the space to complete abrasive blasting and prime coating on lower section of
tank.
2)Sand Clean Up-After containment was damaged there were several rain storms and rain water entered the tank. The
water from the rain storms mixed with the spent abrasive and created a hardened consistency that required manual labor to
remove.
3)Pressure Washing-The spent abrasive dust that was contained in the work area became wet and hardened on the tank
which required a thorough pressure wash that was completed in early January. A smaller pressure washing operation is
Cost-Labor
Description Hours Rate Total
cted Sand Clean Up-Composite Rate 1137.0 $70.66 $60,00-42
impacte Blasting-Composite Rate 272.0 $8 8,305.80
Impacted Foreman- Time 2 . $79.02 $25.997.58
Foreman-Scaffold Rebuild Supervi. 130.0 $79.02 $10,272.60
Pressure Wash Exterior anuary $51.55 $12,784.40
Pressure W rior Tank-Future Work 100.0 $6,730.00
F n-Pressure Wash Supervision 20.0 $79.02 $
Total Cost-Labor 156,011.
Mark up on Labor 31% $4PXA3.41
Total for Labor $904,37 ' 1
Cost-Materials
Description Quantity Unit Unit Price I Total
Gal $ $0.00
Gal $ - $0.00
Gal $ - $0.00
Total Cost-Materials $0.00
Mark up on material 21% $0.00
Total for Materials $0.00
Cost-Equipment
Description Quantity Unit Rate Total
Pressure 2 1 EA
Pressure Washer-Future Work $750.00 $750.00
Total Cost-Equipment ,250.0
Mark upon equipment 21% $ 0
Total for Equipment ,722'
55
Cost-Subcontractors
Description Quantity unit Rate Total See attached for totals with markup in combination with
Magnum-Reinstall Center Tower and Supports 1 LS $9,600.00 $9,600.00
hrinkwrap 1 LS $7339 partial of LPC COP 9.2
Scaffold Daily Rent:NOV-M $175.00 $36,750.00
rac 10.25% 1
Total Cost-Subcontractors 2,017.7
Mark up on Subcontractors 12%
Total for Equipment 7,859.
Sub Total Labor,Materials,Equipment,Subcontractors �$854;956 80.
GL Insurance&Bonding covered in markup per contract
Total Cost 6366 i0
1/3112 0 2 3
LPC COP 9.3
Change Order u 4
AG NU
Date: 12/9/2022
Owner:
CONSTRUCTION SERVICE
Customer: Long Painting
Project: Kent Tank
Change Order No: 4
You are directed to make the following changes in this contract:
Date Description of Change Order Work T/M
Reinstall center tower and support cables $9,600.00
Reinstall a'!slitink"retv to sides and lid $43,394.W-
Subtotal: 492.1�
WSST 10.25%:
Total amount of this Change Order:
Subcontractor: Customer:
Magnum Construction Services Long Painting
Company name Company name
12822 HWY 99,Everett WA
WKIress
Address
Snohomish,WA 98296
City,State,Zip City,State,Zip
By: By:
Date: Date:
Shields, Brian -
From: Connor, Eric
Sent: Thursday, March 9, 2023 10:47 AM
To: Shields, Brian
Cc: Barry, Jason
Subject: FW: 6MG1 - Scaffold Modification Additional Work
Eric Connor, Construction Engineering Manager
Phone 253-856-5533 1 Cell 253-797-0693
CITY OF KENT,WASHINGTON
PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E-MAIL
From: Bieren,Chad <CBieren@kentwa.gov>
Sent:Thursday, March 9, 2023 9:11 AM
To:Connor, Eric<EConnor@kentwa.gov>; Peterson, Kelly<KPeterson@kentwa.gov>
Cc: Barry,Jason<J Barry@ kentwa.gov>
Subject: RE: 6MG1-Scaffold Modification Additional Work
Hi Eric,
Thank you, please proceed with the Change Order for the scaffold modification.
Thanks,
Chad
Chad Bieren, P.E. Public Works Director
Engineering Administration I Public Works Department
220 Fourth Avenue South, Kent, WA 98032
Phone 253-856-5534 1 Cell 253-740-9139
cbieren KentWA.gov
CITY OF KENT, WASHINGTON
KentWA.aov Facebook YouTube Instaaram
From: Connor, Eric<EConnor kentwa.gov>
Sent:Tuesday, March 7, 2023 2:15 PM
To: Bieren, Chad <CBieren kentwa.gov>; Peterson, Kelly<KPeterson@kentwa.gov>
Cc: Barry,Jason<JBarry@kentwa.gov>
Subject: RE: 6MG1 -Scaffold Modification Additional Work
Chad and Kelly,
i
As with the containment reinstallation, we had to rework our numbers for the scaffolding
modifications as a result of gaining some knowledge and understanding of the sales/use tax
implementations. The cost for the scaffolding modification work should be $23,675.90. Please
see the breakdown below.
Are you okay with moving forward with a change order in this amount?
Lang scaffold modification estimate
Magnum•Modify Scaffold for Door Sheet $6,400.00 cop2
Magnum-Remove center tower and support cables $3,200•0 cop2
Magnum-Reinstall center tower and supports $9,600.00 cop3
Subtotal $19,200.00
Taxes(10.1%) $1,939.20
Total prior to markup $21,139.20
Markup @ 12%<$25,000 $2,536.70
Total $23,675.90
L--i
Please let me know if you have questions or need additional information.
Thank you,
Eric
Eric Connor, construction Engineering Manager
Phone 253-856-5533 1 Cell 253-797-0693
CITY OF KENT,WASHINGTON
PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E-MAIL
From: Bieren,Chad <CBieren@kentwa.gov>
Sent: Friday, February 10, 2023 7:24 PM
To:Connor, Eric<EConnor kentwa.eov_>
Cc: Peterson, Kelly<KPeterson kentwa.eov_>
Subject: RE: 6MG1-Scaffold Modification Additional Work
Hi Eric,
2
Shields, Brian
From: Charles Pham <charlesp1@longpainting.com>
Sent: Thursday, March 9, 2023 4:38 PM
To: Shields, Brian
Cc: Barry,Jason; Connor, Eric
Subject: RE: 6MG1 -Scaffold Modification Change Order
EXTERNAL EMAIL
The numbers below match the costs submitted for those activity descriptions.
Thanks,
Charles Pham
Industrial Group Manager
CILONG
PAIpTnNG WMPANY
charlesp R-W longpainting.com
21414 68th Ave S
Kent,WA 98032
(800)678-5664
(253)234-8096 Direct
(206)718-8745 Cell
www.longpainting.con:
From:Shields, Brian<BShields@kentwa.gov>
Sent:Thursday, March 9, 2023 9:43 AM
To:Charles Pham <charlespl@longpainting.com>
Cc: Barry,Jason <JBarry@kentwa.gov>; Connor, Eric<EConnor@kentwa.gov>
Subject: RE: 6MG1 -Scaffold Modification Change Order
Caution!This message was sent from outside your organization. Allow sender I Block sender
Charles,
As I have mentioned in our weekly meetings, we have broken the COP's out in similarly scoped
items; scaffold modifications in one proposed change order, reinstall of shrink wrap in one
proposed change order, sand clean up will be discussed in another, and so forth. Yes, the City
t
will review the other proposed costs with LPC as they are prepared to do so; it has taken quite
some effort to review the other items/provided back up after the fact.
For the scope of scaffold modifications and in an effort to process that specific CO, is LPC in
agreement with the below reflected numbers?
Thank you.
Brian Shields, Capita/Projects Manager
Construction Management I Public Works Department
220 4th Avenue South, Kent, WA 98032
Main/Cell 253-293-4973 1 Desk 253-856-6510
bshields KentWA aov
CITY OF KENT,WASHINGTON
KentWA.aov Facebook YouTube
From:Charles Pham <charlespl a longpainting.com>
Sent:Thursday, March 9, 2023 9:22 AM
To:Shields, Brian <BShields kentwa.gov>
Cc: Barry,Jason<JBarry@kentwa.gov>; Connor, Eric<EConnor@kentwa.gov>
Subject: RE:6MG1-Scaffold Modification Change Order
EXTERNAL EMAIL
Brian,
It looks like you are combining these subcontractor costs a little differently than I originally submitted them to. The
amounts you have listed below are correct with what I have submitted however since we are rearranging the cost items
I am under the impression that everything we originally submitted will eventually be settled within the next week or
so. Is there a way we can look at all the worksheets so we can make sure that everything is captured correctly? I would
hate to have a misunderstanding because something fell through the cracks since we have reorganized everything.
Attached are COP 9.1, 9.2 &9.3 again for reference.
Thanks,
Charles Pham
2
Industrial Group Manager
��
11 LONG
PAINTING COMPANY
charlesp 101oWainting.com
21414 68th Ave S
Kent, WA 98032
(800)678-5664
(253)234-8096 Direct
(206)718-8745 Cell
www.longpain Ling.cone
From:Shields, Brian<BShields kentwa.gov>
Sent:Thursday, March 9, 2023 9:14 AM
To:Charles Pham<charlesP1@lonspainting.com>
Cc: Barry,Jason<JBarrv@kentwa.gov>; Connor, Eric<EConnor kentwa.gov>
Subject: RE: 6MG1-Scaffold Modification Change Order
Caution!This message was sent from outside your organization. Allow sender I Block sender
Good morning Charles,
Bumping this to the top of your inbox. I'd like to get these submitted NLT tomorrow. Please
respond all on this email. Thank you!
Brian Shields, Capita/Projects Manager
Construction Management I Public Works Department
220 4th Avenue South, Kent, WA 98032
Main/Cell 253-293-4973 1 Desk 253-856-6510
hshields0KentWA.gov
CITY OF KENT, WASHINGTON
KentWA.aov Facebook YouTube
From:Shields, Brian
Sent:Wednesday, March 8, 2023 12:51 PM
To:Charles Pham <charlespl longpainting.com>
Cc: Barry,Jason<JBarry@kentwa.gov>
Subject: RE: 6MG1 -Scaffold Modification Change Order
Charles,
I saw your response on the other one, can you also respond here? I have to provide the
response as part of my back up for the packet I turn in and since they're two separate events, I
need the back up on the individual emails. Thanks!
3
Brian Shields, Capital Projects Manager
Construction Management I Public Works Department
220 4th Avenue South, Kent, WA 98032
Main/Cell 253-293-4973 1 Desk 253-856-6510
bshields0KentWA.aov
CITY OF KENT,WASHINGTON
KentWA.aov Facebook YouTube
From:Shields, Brian
Sent:Tuesday, March 7, 2023 10:20 AM
To:Charles Pham<charlesy1 lonRPaintinR.com>
Cc: Barry,Jason<JBarry kentwa.eov>
Subject:6MG1-Scaffold Modification Change Order
Charles,
For the Scaffold Modification change order that I am working on (Change Order 4, once
processed), see the below breakdown for totals. Please respond to this email that Long agrees to
the total shown with taxes and markups. The total for the reinstallation of the shrink wrap will
be in a subsequent email. Thank you!
Long scaffold modification estimate
Magnum-Modify Scaffold for Door Sheet $6,400.00 cop2
Magnum-Remove center tourer and support cables $3,200.00 cop2
Magnum-Reinstall center tower and supports $9,600.00 cop3
Subtotal $19,200.00
Taxes(10.1%) $1,939.20
Total prior to markup $21,139.20
1 Markup @ 12%<$25,000 $2,536.70
1 Total $23,675.90
■
I
i
i
Brian Shields, Capital Projects Manager
Construction Management I Public Works Department
220 4th Avenue South, Kent, WA 98032
Main/Cell 253-293-4973 1 Desk 253-856-6510
4
i
bshieldsOKentWA.aov
CITY OF KENT,WASHINGTON
KentWA.dov Facebook YouTube
5