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HomeMy WebLinkAboutCAG2023-237 - Original - Vine Maple Place - Community Immersion of Law Enforcement Trainees Program (CILETP) - 04/11/2023 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form DirAsst: • For Approvals,Signatures and Records Management Dir/Dep: KE N T This form combines&replaces the Request for Mayor's Signature and Contract Cover (Optional) W A S H I N G T G N Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Jalene King/Andy Grove Police 0 Date Sent: Date Required: > 04/05/2023 0 fl. Authorized to Sign: Date of Council Approval: a aMayor or Designee Budclet Account Number: Grant? Yes❑ No❑ N00089.64190.3282 Budget?❑Yes❑No Type: N/A Vendor Name: Category: Vine Maple Place Contract E Vendor Number: Sub-Category: = 2422839 ORIGINAL El- 0 aProject Name: Community Immersion of Law Enforcement Trainees Program (CILETP) GProject Details: Prior to attending the Basic Law Enforcement Academy recruits will be = embedded for 4-8 weeks to learn about the communities they will serve and acquire necessary cultural competencies. C Basis for Selection of Contractor: AgreementAmount: OngOing Other N *Memo to Mayor must be attached i Start Date: Termination Date: 30 day notice im Q Local Business?❑Yes❑No*If meets requirements per KCC3.70.100,please complete'Vendor Purchase-Local Exceptions"form on Cityspace. Business License Verification: ❑Yes❑In-Process❑Exempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: ❑Yes❑No CAG2023-237 Comments: 1A N 3 f0 � C = , a, +:. � Li a, � Date Received:City Attorney: 4/5/23 Date Routed:Mayor's Office4/11/23 City Clerk's Office 4/11/23 adccW22373_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 COMMUNITY ORGANIZATION SERVICES AGREEMENT between the City of Kent and Vine Maple Place THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Vine Maple Place, a 501(c)(3) non-profit organization 24202 104th Ave SE, Kent, WA 98032 and 21730 Dorre Don Way SE, Maple Valley, WA 98038, (hereinafter the "Community Organization"). PURPOSE A. It is vital to effective police work for law enforcement officers to be familiar with the communities in which they serve, and in turn for those communities to be familiar with them. B. The City of Kent Police Department has begun a Community Immersion Training Program for recruits. Prior to attending the Basic Law Enforcement Academy, such recruits will be embedded within a participating community organization, for a period of either 4 or 8 weeks. The recruits will work under the guidance of a mentor, provided by the community organization, and work to learn about the communities which they will serve in and acquire necessary cultural competencies. C. Community Organization was established in 200 as a non-profit transitional housing service. Community Organization is interested in participating in the Community Immersion Training Program, by hosting Kent Police Department recruits and providing them a mentorship. AGREEMENT I. OBLIGATIONS OF THE PARTIES. A. With respect to each recruit provided by the City, Community Organization shall perform the following services: 1. Community Organization will identify and provide a mentor, who will be a single point of contact for the City to coordinate with. a. The mentor will work one-on-one with a recruit over the course of either a 4- week or 8-week mentorship, providing guidance and feedback to allow the recruit to successfully integrate with the community. b. For 4-week programs, the mentor will schedule time and meet with the recruit on a weekly basis. For 8-weeks programs, the mentor will schedule time and meet with the recruit on a weekly basis for the first four weeks, and then every other week over the next eight weeks. The mentor will work to facilitate the discussion and discovery benchmarks during these meetings. C. The mentor will provide to the City's Program Coordinator weekly evaluations and report on the recruit's progress and a description of the work performed by the recruit. Reports will be generated via the volunteer management platform Track It Forward. 2. Community Organization will provide the recruit access to its facilities and integrate the recruit into the community service work that the Community Organization provides. COMMUNITY ORGANIZATION SERVICES AGREEMENT - 1 between the City of Kent and Vine Maple Place a. Recruit shall not be directed to engage in any activity which may be construed as: political lobbying, prose lytization, or which is otherwise prohibited conduct by a government employee or in violation of the City of Kent's policies. b. For 4-week programs, Community Organization will provide Recruit access to service work for 160 hours over 4 weeks. For 8-week programs, Community Organization will provide Recruit access to service work for 320 hours over 8 weeks. Schedules of the mentor and recruit permitting, the recruit shall report to Community Organization at 24202 104th Ave SE, Kent, WA 98030 or 21730 Dorre Don Way SE, Maple Valley, WA 98038 or complete their work remotely during normal business hours. C. Community Organization will coordinate with City to ensure recruit's schedule does not exceed the recruit's maximum weekly tour of duty. 3. Community Organization further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices in effect at the time those services are performed. B. The City shall provide: 1. Recruits available for mentorships. 2. A Program Coordinator will be available to coordinate any logistical questions or amicably handle any concerns which may arise over the course of the program. 3. Payments of $2,500 (4-week program) or $5,000 (8-week program) for each recruit who successfully finishes the program. The City shall determine will determine whether a recruit is to go through a 4-week program or an 8-week program prior to that recruit starting the program. 4. Template forms and reports to the Community Organization, for the tracking of the recruit's progress and work. 5. A KPD laptop to be used exclusively for the recruit's work with the Community Organization. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. With respect to each recruit, the Community Organization shall complete the work described in Section I within 4 or 8 weeks of the start of each recruit's mentorship. III. APPLICATION OF ADDITIONAL CONTRACT PROVISIONS. In addition to this Agreement and the Scope of Work, Community Organization shall assist the City in complying with terms of any applicable grant agreements with the State of Washington or other entities. Community Organization shall also comply with the terms and conditions of such grant agreements that wholly or partially fund the work of the Community Organization. IV. APPROVAL REQUIRED. This Agreement may be subject to the prior written approval of the Washington Department of Commerce unless the Washington Department of Commerce determines, in writing, that such approval is not required or waives such approval. V. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: COMMUNITY ORGANIZATION SERVICES AGREEMENT - 2 between the City of Kent and Vine Maple Place A. The Community Organization has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Community Organization maintains and pays for its own place of business from which Community Organization's services under this Agreement will be performed. C. The Community Organization has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Community Organization's services, or the Community Organization is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Community Organization is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Community Organization has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Community Organization's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Community Organization maintains a set of books dedicated to the expenses and earnings of its business. The parties intend that an Independent Contractor-Employer Relationship will be created by this Agreement and that the Community Organization has the ability to control and direct the performance and details of its work, the City being interested primarily only in the results obtained under this Agreement and compliance with its terms and conditions. VI. WORK PERFORMED AT COMMUNITY ORGANIZATION'S RISK. Community Organization shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. VII. INDEMNIFICATION. Community Organization shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Community Organization's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Community Organization's work when completed shall not be grounds to avoid any of these covenants of indemnification. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE COMMUNITY ORGANIZATION'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Community Organization shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit A attached and incorporated by this reference. IX. TERMINATION AND BREACH. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Community Organization's possession pertaining to this project, which may be used by the COMMUNITY ORGANIZATION SERVICES AGREEMENT - 3 between the City of Kent and Vine Maple Place City without restriction. If the City's use of the Community Organization's records or data is not related to this project, it shall be without liability or legal exposure to the Community Organization. X. MISCELLANEOUS PROVISIONS. A. Discrimination. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, unlawfully discriminate against any person who is qualified and available to perform the work to which the employment relates. The Consultant shall execute the attached City of Kent Non-Discrimination Policy Declaration and comply with City Administrative Policy 1.2. B. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. C. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. D. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. E. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. F. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. G. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Community Organization. H. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. I. Compliance with Laws. The Community Organization agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable COMMUNITY ORGANIZATION SERVICES AGREEMENT - 4 between the City of Kent and Vine Maple Place to Community Organization's business, equipment, and personnel engaged in operations covered by this Agreement or arising out of the performance of this Agreement. This includes, if required by municipal law, Community Organizer agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code prior to commencing the tasks described in Section I. J. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. All acts consistent with the authority of the Agreement and prior to the effective date of this Agreement, are hereby ratified and affirmed, and the terms of the Agreement, as previously amended, and this Agreement shall be deemed to have applied. COMMUNITY ORGANIZATION: CITY OF KENT: (Z�-/( . 4.. I A� B By: ;/I�a E! Y 7- DCLIV—�— (si natureL (sign�ture) Print Name:_ 11-J eltt, W, Hyth Print Name: Dana Ralph Its Its: Mayor (title) (title) DATE: -1 /7-.3/a3 DATE: 04/11/2023 NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: COMMUNITY ORGANIZATION: CITY OF KENT: Vine Maple Place Commander Andy Grove PO Box 1092 City of Kent Maple Valley,WA 98038 220 Fourth Avenue South Kent, WA 98032 253-277-1121 (telephone) 253-856-5964 (telephone) APPRQ-%{ED AS TO FORM: l�_ V rit Law Depa tr ent ATTEST: } Kent City Clerk COMMUNITY ORGANIZATION SERVICES AGREEMENT - 5 between the City of Kent and Vine Maple Place DECLARATION CITY OF KENT NON-DISCRIMINATION POLICY The City of Kent (City) is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors, consultants,vendors, and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The City of Kent and its contractors are subject to and will comply with the following: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); • 49 C.F.R. Part 21 (entitled Non-discrimination in Federally-Assisted Programs Of The Department Of Transportation-Effectuation Of Title VI Of The Civil Rights Act Of 1964); • 28 C.F.R. section 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964); • Ch.49.60 RCW(Washington Law Against Discrimination). The preceding statutory and regulatory cites hereinafter are referred to as"the Acts and Regulations". The following statements specifically identify the requirements the City deems necessary for any contractor, subcontractor, or supplier on this specific Agreement to adhere to. An affirmation of all of the following is required for this Agreement to be valid and binding. If any contractor, subcontractor, or supplier willfully misrepresents themselves with regard to the directives outlined below, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement. The statements are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age,or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement I,the prime contractor,will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. During the performance of this contract,the contractor,for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees as follows: A. Compliance with Regulations:The contractor,subcontractor, consultant,vendor, and supplier (hereinafter"Contractor")will comply with all Acts and the Regulations relative to non-discrimination, including those applicable to Federally-assisted programs of the U.S. Department of Transportation, State-assisted programs through the Washington State Department of Transportation,and generally COMMUNITY ORGANIZATION SERVICES AGREEMENT between the City of Kent and Vine Maple Place under Washington's Law Against Discrimination, Ch.49.60 RCW, as they may be amended from time to time,which are herein incorporated by reference and made a part of this contract. B. Non-discrimination:The contractor,with regard to the work performed by it during the contract,will not discriminate on the grounds of race, color,or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment.The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project,or program set forth in Appendix B of 49 CFR Part 21. C. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials,or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and the Regulations relative to non-discrimination on the grounds of race,color,or national origin. D. Information and Reports:The contractor will provide all information and reports required by the Acts and Regulations and directives issued pursuant thereto and will permit access to its books, records, accounts,other sources of information,and its facilities as may be determined applicable to contractor's contract by the City or the Washington State Department of Transportation to be pertinent to ascertain compliance with such Acts and Regulations and instructions.Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information,the contractor will so certify to the City or the Washington State Department of Transportation, as appropriate, and will set forth what efforts it has made to obtain the information. E. Sanctions for Noncompliance: In the event of a contractor's noncompliance with the non-discrimination provisions of this contract,the City will impose such contract sanctions as it or the Washington State Department of Transportation may determine to be appropriate, including, but not limited to: a. withholding payments to the contractor under the contract until the contractor complies; and/or b. cancelling,terminating,or suspending a contract, in whole or in part. F. Incorporation of Provisions:The contractor will include the provisions of paragraphs(A)through (F) above in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts and Regulations and directives issued pursuant thereto.The contractor will take action with respect to any subcontract or procurement as the City or the Washington State Department of Transportation may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided,that if the contractor becomes involved in,or is threatened with litigation by a subcontractor,or supplier because of such direction,the contractor may request the City to enter into any litigation to protect the interests of the City. In addition,the contractor may request the United States to enter into the litigation to protect the interests of the United States. 6. During the performance of this contract,the contractor,for itself, its assignees, and successors in interest agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Pertinent Non-Discrimination Authorities: i. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. COMMUNITY ORGANIZATION SERVICES AGREEMENT between the City of Kent and Vine Maple Place ii. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); iii. Federal-Aid Highway Act of 1973, (23 U.S.C. §324 et seq.), (prohibits discrimination on the basis of sex); iv. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; V. The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); vi. Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed,color, national origin, or sex); vii. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); viii. Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; ix. The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); X. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures Non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; xi. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs(70 Fed. Reg.at 74087 to 74100); xii. Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities(20 U.S.C. 1681 et seq); xiii. Washington Law Against Discrimination (Ch.49.60 RCW) 7. The submission of the final invoice for this contract will constitute a reaffirmation that the preceding statements were complied with during the course of the contract's performance. By signing below, I agree to fulfill the five requirements referenced above. By: For: Title: L Xf'i.0,i ��2 I✓�� � Date: � � COMMUNITY ORGANIZATION SERVICES AGREEMENT between the City of Kent and Vine Maple Place CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: October 20, 2022 SUBJECT: INCLUSIVE CONTRACTING SUPERSEDES: January 1, 1998 APPROVED BY Dana Ralph, Mayor POLICY: Equal employment opportunity and non-discrimination in contracting requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants, and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Further, all contractors, subcontractors, consultants, suppliers, grantees, or subgrantees of the City, regardless of the value of the Agreement, are required to sign the City's Non-Discrimination Policy Declaration, prior to commencing performance. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to coordinate with the City's Title VI coordinator, and perform the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. COMMUNITY ORGANIZATION SERVICES AGREEMENT between the City of Kent and Vine Maple Place EXHIBIT A INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Community Organization ("Consultant") shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01. The City shall be named as an Additional Insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 it 85 or a substitute endorsement providing equivalent coverage. If the Agency elects to purchase Claims Made coverage, the Consultant is then obligated to purchase "tail" or Retro coverage for a minimum of 3 years beyond the expiration of such coverage last purchased. 2. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Commercial General Liability _insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. COMMUNITY ORGANIZATION SERVICES AGREEMENT between the City of Kent and Vine Maple Place EXHIBIT C (Continued) 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. COMMUNITY ORGANIZATION SERVICES AGREEMENT between the City of Kent and Vine Maple Place .4��� DATE(MM/DD/YYYY) �� CERTIFICATE OF LIABILITY INSURANCE 01/27/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). ACT PRODUCER Ahern Insurance Agency LLC NAME, Michaela Ahern 27116167th PI SE A/C"t o Ext: 253-854-3883 FAX No):253-854-4040 #114 E-MAIL michaela.•ahern farmersa enc ADDRESS: g Y•com Covington WA 98042 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Amtrust North America INSURED Vine Maple Place INSURER B: PO Box1092 INSURER C Maple Valley WA 98038 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY B COMMERCIAL GENERAL LIABILITY �/ WPP1994224 01/31/2023 01/31/2024 EACH OCCURRENCE $ 1,000,000 DAMAGE TO TED CLAIMS-MADE � OCCUR PREMISES (E.occurrence) lccurrrence) $ 1,000,000 MED EXP(Any one person) $ 10,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY❑ PRO ❑ LOC PRODUCTS-COMP/OP AGG $2,000,000 JECT OTHER: $ A AUTOMOBILE LIABILITY WPP1994224 01/31/2023 01/31/2024 COMBINED SINGLE LIMIT $ 1,000 000 Ea accident , , ANY AUTO BODILY INJURY(Per person) $ OWNED N SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTYDAMAGE $ AUTOS ONLY AUTOS ONLY Per accident B UMBRELLALIAB �I OCCUR KMB1025501 01/31/2023 01/31/2024 EACH OCCURRENCE $2,000,000 ID)E'D CESS LIAB CLAIMS-MADE AGGREGATE $ I I RETENTION$ $ WORKERS COMPENSATION WPP1994224 01/31/2023 01/31/2024 IPER STATUTE OERH WA STOP GAP AND EMPLOYERS'LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE Y/N E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? ❑ N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 B Abusive Acts WPP1994224 01/31/2023 01/31/2024 $1,000,000 0 0 0 0 DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) The City of Kent is listed as an additional insured and certificate holder. CERTIFICATE HOLDER CANCELLATION City of Kent, Human Resources SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 220 4th Ave S. Kent,WA 98032 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD