HomeMy WebLinkAboutCAG2022-356 - Amendment - #1 - Project Feast - Allocation of ARPA to Assist Project Feast With Recovery & Expansion - 04/04/2023 FOR CITY OF KENT OFFICIAL USE ONLY
Sup/Mgr:
Agreement Routing Form Dir Asst:
lez-
0 For Approvals,Signatures and Records Management Dir/Dep:
K E N T This form combines&replaces the Request for Mayor's Signature and Contract Cover Sheet forms.
(Optional)
WA S H I N G T O N
Originator: Department:
KateLynn Jennings for Lori Guilfoyle Parks, Recreation & Community Services
Date Sent: Date Required:
0 3/23/2023 Soonest possible please
CL Authorized to Sign: Date of Council Approval:
QDirector or Designee Mayor 11/15/2022
Budget Account Number: Grant? Yes WIN
B30021.64150.6039
Budget?w]YesElNo Type: N/A
Vendor Name: Category:
Project Feast Contract
Vendor Number: Sub-Category:
= 2000750 Amendment
Project Name:
ARPA Funded Recovery & Expansion
E
Project Details:First Amendment to revise scope and add $50,000 for meal preparation.
C
d
4) Agreement Amount: $50,000 Basis for Selection of Contractor: Other
47 `Memo to Mayor must be attached
3- Start Date: 8/29/2023 Termination Date: 12/31/2026
Im
Q Local Business?zYesF--]No* If meets req uiremen ts per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions'form on Cityspace.
Business License Verification:Yes Elln-Process ElExempt(KCC 5.01.045)
Notice required prior to disclosure? Contract Number:
FTesFINo CAG2022-356
Comments:
a1
C
3
N �
> i
N
pC a3, Date Received by City Attorney: N/A
R
Date Routed to the Mayor's Office: N/A
N
Date Routed to the City Clerk's Office:
,c00)373_-_70 Visit Documents.KentWA.gov to obtain copies of all agreements
rev.20200218
•
liiiIiIMKENT
WASHINGTON
AMENDMENT NO. 1
NAME OF GRANTEE: Project Feast
AGREEMENT NAME & PROJECT NUMBER: CAG2022-356
ORIGINAL AGREEMENT DATE: 8/29/22
This Amendment is made between the City and the above-referenced Grantee and amends
the original Agreement and all prior Amendments. All other provisions of the original Agreement
or prior Amendments not inconsistent with this Amendment shall remain in full force and effect.
For valuable consideration and by mutual consent of the parties, Grantee's work is modified as
follows:
1. Exhibit 2 - Scope of Work, is replaced with the attached and incorporated Exhibit 2A
- Revised Scope of Work.
2. The total grant amount is modified as follows:
Original Grant Total Sum $160,836.00
Current Amendment Sum $50,000
Revised Grant Total Sum $210,836.00
The Grantee accepts all requirements of this Amendment by signing below, by its
signature waives any protest or claim it may have regarding this Amendment, and acknowledges
and accepts that this Amendment constitutes full payment and final settlement of all claims of
any kind or nature arising from or connected with any work either covered or affected by this
Amendment, including, without limitation, claims related to contract time, contract acceleration,
onsite or home office overhead, or lost profits. This Amendment, unless otherwise provided,
does not relieve the Grantee from strict compliance with the guarantee and warranty provisions
of the original Agreement.
All acts consistent with the authority of the Agreement, previous Amendments (if any), and
this Amendment, prior to the effective date of this Amendment, are hereby ratified and affirmed,
and the terms of the Agreement, previous Amendments (if any), and this Amendment shall be
deemed to have applied.
The parties whose names appear below swear under penalty of perjury that they are
authorized to enter into this Amendment, which is binding on the parties of this contract.
AMENDMENT - 1 OF 2
IN WITNESS, the parties below have executed this Amendment, which will
become effective on the last date written below.
GRANTEE: CITY OF KENT:
Ilan NggVeii
By:van Nguyen ar 0,202312:58 PDT) By:
Print Name: Van Nguyen Print Name: Kurt Hanson
Its Executive Director, Project Feast Its Director, Economic&Community Develpment
DATE: March 30, 2023 DATE:April 4th, 2023
ATTEST: APPROVED AS TO FORM:
(applicable if Mayor's signature required)
Kent City Clerk Kent Law Department
AMENDMENT - 2 OF 2
Grant Recipient Agreement - Exhibit 2A
REVISED SCOPE OF WORK
Grantee, a non-profit that serves refugees and immigrants in King County from a location within a qualified
census tract (Full Tract Number 53033029203; or 292.03 in King County), has long operated Cafe Ubuntu—a
direct service culinary and restaurant trade training restaurant in Kent's historic downtown. Due to Covid-19,the
non-profit suffered extraordinary, disproportionate impacts from operating a kitchen and direct customer
service due to pandemic induced restrictions on operations.
As Grantee seeks to recover and build back, it will recruit, hire, and train a new General Manager (GM)to join its
staff and add capacity for job training.This additional position will allow the Executive Director to step back from
general operations of the kitchen (duties she assumed due to the impacts of the pandemic) and re-focus
attention on the administrative needs of the non-profit such as development, strategic planning, and
partnership building. Grantee will also hire and train a part-time outreach coordinator to recruit new
apprentices to its program. Recent renovations opened Cafe Ubuntu's commissary kitchen space to allow for
more workstations, and so Grantee plans to increase the number of apprentices by at least 20% (from 10
apprentices in 2021 to 12 in 2022 and 15 in 2023).The outreach coordinator will research new markets and
promote its programs to these communities.
A new GM will grow Grantee's impact as a social venture that trains immigrants and refugees in the culinary
arts. Further, a new GM will allow for full re-opening of Cafe Ubuntu's dine-in services and increase its catering
jobs, as well as sustain and grow the Community Meals food assistance program,which serves communities
disproportionally impacted by the pandemic by providing free meals to food banks, homeless shelters, and
newly resettled refugees.With a dedicated GM to sustain and grow kitchen operations,the Executive Director
can work with the outreach coordinator to grow Grantee's community impact in a variety of ways:
• Increase the number of participants enrolled in its culinary apprenticeship program where apprentices
gain 400 hours of hands-on training;
• Grow and strengthen Grantee's partnerships to provide job placement assistance and other wrap-
around resources to apprentices;
• Increase the number of people served. Grantee's additional kitchen member can increase the numbers
of meals prepared for the food assistance program.This program currently serves approximately 150
people weekly in South King County, mostly people of color and/or immigrants and refugees, all food-
insecure and a portion of them homeless or in transitional housing. Each meal costs approximately$12,
including packaging and labor. Plans are to increase weekly numbers of meals served to 250 under the
General Manager.
Reporting
To track progress, Grantee will submit the following information in quarterly reports:
• Number of apprentices participating; hours of tutelage per apprentice; demographic information
concerning apprentices;
• Number of people served through the food assistance program; number of meals prepared; and GM
contribution of hours to food assistance program. Reports will identify communities served that were
disproportionately impacted by the pandemic;
• Time the executive director spends on supervision of the program;
• Updates on outreach and partnership building, including narrative on any significant developments.
Invoicing
Grantee will submit the above quarterly reports and any required documents establishing expenses related to:
• Salary and benefits for General Manager;
• Percentage of salary for Executive Director for the supervision of the program;
• Costs related to the supplies needed for the preparation and delivery of meals (e.g. cost of food,
packaging)
Budget Summary
Original budget
Item Amt Y1 % Total Amt Y2 % Total
General Manager Salary $55,000 100 $55,000 $57,750 100 $57,750
GM Benefits $4200 100 $4200 $4,200 100 $4200
ED Supervising of GM $73,830 10 $7383 $77,522 10 $7752
Outreach Coordinator, P/T,Year 2 $23,000 100 $23,000
TOTAL $66,583 $94,253
Revised Budget (Starting January 2023)
Item Amount Y1 % Total Amount Y2 % Total
General Manager Salary $66,000 100 $66,000 $72,600 100 $72,600
GM Benefits $4,200 100 $4,200 $4,200 100 $4,200
ED program supervision $81,213 5 $4,061 $89,334 5 $4,467
Meal preparation $21,688.74 $21,688.74 $21,688.74 $21,688.74
TOTAL $95,949.74 $ 102,955.74
Award (ECD) $160,836
Award (HS) $50,000
Total revised award: $210,836
Billed to date (Jan 10th—Q42022 invoice) $11,930.52
Remaining funds: $198,905.48
OPERATING BUDGET
Grantee shall apply the funds received from the City under this Agreement in accordance with the Revised
Budget above. No line-item expense therein shall cause expenditure in excess of ten (10) percent or more of the
budget line-item amount over the life of the Agreement without the prior written consent of the City. Any
request for a line-item expense which exceeds ten (10) percent of the budgeted amount shall specifically state
the reasons for the requested increase and a justification for the corresponding decrease in other line-item(s).
Signature: Mena�anson(Mar23,2023 6PDT)
Signature:
Email: mhanson@kentwa.gov Email: rlashley@kentwa.gov
Signature: Signature: Me �McCrr� �c
Juli arascondola(Mar 30,202311:39 PDT) Melissa McCormick(Apr 4,202314:59 PDT)
Email: jparascondola@kentwa.gov Email: cityclerk@kentwa.gov
Project Feast-ARPA Funded Recover &
Expansion Amendment 1
Final Audit Report 2023-04-04
Created: 2023-03-23
By: KateLynn Jennings(kjennings@kentwa.gov)
Status: Signed
Transaction ID: CBJCHBCAABAA6o50vEGrzgvyG7sBlvMgxM6gMbzUpRzE
"Project Feast-ARPA Funded Recover & Expansion Amendment
1 " History
Document created by KateLynn Jennings (kjennings@kentwa.gov)
2023-03-23-2:40:16 PM GMT-IP address: 146.129.252.126
Document emailed to mhanson@kentwa.gov for signature
2023-03-23-2:41:39 PM GMT
Email viewed by mhanson@kentwa.gov
2023-03-23-2:53:39 PM GMT-IP address: 174.204.66.161
dp Signer mhanson@kentwa.gov entered name at signing as Merina Hanson
2023-03-23-2:56:30 PM GMT-IP address: 174.204.66.161
d4 Document e-signed by Merina Hanson (mhanson@kentwa.gov)
Signature Date:2023-03-23-2:56:32 PM GMT-Time Source:server-IP address: 174.204.66.161
C'► Document emailed to Ronald Lashley(rlashley@kentwa.gov)for signature
2023-03-23-2:56:33 PM GMT
Email viewed by Ronald Lashley (rlashley@kentwa.gov)
2023-03-28-11:07:56 PM GMT-IP address: 104.47.65.254
&5g Document e-signed by Ronald Lashley (rlashley@kentwa.gov)
Signature Date:2023-03-28-11:27:48 PM GMT-Time Source:server-IP address: 146.129.252.126
Document emailed to Julie Parascondola Qparascondola@kentwa.gov) for signature
2023-03-28-11:27:51 PM GMT
Email viewed by Julie Parascondola Qparascondola@kentwa.gov)
2023-03-30-6:39:22 PM GMT-IP address: 104.47.64.254
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650 Document e-signed by Julie Parascondola Qparascondola@kentwa.gov)
Signature Date:2023-03-30-6:39:39 PM GMT-Time Source:server-IP address: 146.129.252.126
Document emailed to van@projectfeast.org for signature
2023-03-30-6:39:42 PM GMT
Email viewed by van@projectfeast.org
2023-03-30-7:57:14 PM GMT-IP address:73.109.73.3
Signer van@projectfeast.org entered name at signing as Van Nguyen
2023-03-30-7:58:24 PM GMT-IP address:73.109.73.3
&9 Document e-signed by Van Nguyen (van@projectfeast.org)
Signature Date:2023-03-30-7:58:26 PM GMT-Time Source:server-IP address:73.109.73.3
Icy Document emailed to Kurt Hanson (khanson@kentwa.gov)for signature
2023-03-30-7:58:28 PM GMT
Email viewed by Kurt Hanson (khanson@kentwa.gov)
2023-04-04-9:11:50 PM GMT-IP address: 104.47.65.254
Document e-signed by Kurt Hanson (khanson@kentwa.gov)
Signature Date:2023-04-04-9:12:55 PM GMT-Time Source:server-IP address: 146.129.252.126
Document emailed to Kim Komoto (kkomoto@kentwa.gov)for signature
2023-04-04-9:12:56 PM GMT
Email viewed by Kim Komoto (kkomoto@kentwa.gov)
2023-04-04-9:45:00 PM GMT-IP address: 104.47.64.254
Document e-signed by Kim Komoto (kkomoto@kentwa.gov)
Signature Date:2023-04-04-9:45:14 PM GMT-Time Source:server-IP address: 146.129.252.126
Document emailed to cityclerk@kentwa.gov for signature
2023-04-04-9:45:16 PM GMT
Email viewed by cityclerk@kentwa.gov
2023-04-04-9:55:51 PM GMT-IP address: 104.47.65.254
Signer cityclerk@kentwa.gov entered name at signing as Melissa McCormick
2023-04-04-9:59:08 PM GMT-IP address: 146.129.252.126
Document e-signed by Melissa McCormick (cityclerk@kentwa.gov)
Signature Date:2023-04-04-9:59:10 PM GMT-Time Source:server-IP address: 146.129.252.126
Agreement completed.
2023-04-04-9:59:10 PM GMT
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