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HomeMy WebLinkAboutCity Council Committees - Lodging Tax Advisory Committee - 10/20/2005 (2) OFFICE OF THE MAYOR Jim White, Mayor Phone: 253-856-5700 • Fax: 253-856-6700 KENT Address: 220 Fourth Avenue S. W A 5 H I N G T O N Kent,WA.98032-5895 AGENDA and MINUTES FORM LODGING TAX ADVISORY BOARD MEETING Thursday, October 20,2005 2pm City Hall 2"d Floor Conference Room (across from elevators) Kent City Hall,220 41h Avenue South Attendance: Councilmember Tim Clark,Chair"V Nathan Torgelson, Staff✓' Jacquie Alexander V Bob Nachlinger, Staff Denise Gray <; Cliff Craig, Staff J Kathy Madison✓ Robin Hasbrouck, Guest J Vickie Molzer ,, Katherine Kertzman, Guest Andy Wangstad Kari Gallaway, Guest Greg Haffner y.. Introductions and Call to order—Councilmember Tim Clark Information Items: l. Financial Report (Cliff Craig) 2. Update on Kent Bike Festival (Lori Hogan) 3. Update on Cancer Treatment Centers of America in Kent (Nathan) 4. Update on Seattle Southside Visitor Services (SSVS) (Katherine Kertzman, SSVS) 5. Update from Kent Lodging Association (Robin Hasbrouck, Kent Chamber) 6. Update on proposed hotel/condo complex in downtown Kent(Nathan) Items Requiring Action: 1. Approval of minutes of September 15, 2005 2. Proposal for 2006 Kent Chamber contract Next meeting date, time and location Assignments for next meeting 0 CURRENT BUDGET ANALYSIS LODGING TAX OPERATING FUND as of September 30, 2005 2004 2005 2005 2006 Actual Adj Budget Est Actual Budget BEGINNING FUND BALANCE 65,192 127,574 70,496 76,042 REVENUES Lodging Tax 122,281 121,132 124,138 118,069 Interest Income 976 526 2,515 2,000 TOTAL REVENUES 123,257 121,658 126,653 120,069 TOTAL RESOURCES 188,449 249,232 197,149 196,111 EXPENDITURES Strong Local Economy Tourism Marketing Softball 3,333 5,833 5,833 17,500 Bike Race 1,000 Dragon Boat Race 6,000 Tourism Chamber 29,170 18,000 18,000 18,000 'rattle Southside Visitor Services 131,800 131,800 100,000 urism Unallocated 10,900 4,900 25,000 Transfer Out-Tourism Destination 77,404 Reverse Transfers from projects (50,147) (55,919) TOTAL EXPENDITURES (TRANSFERS) 60,760 166,533 110,614 160,500 Change in Fund Balance 62,497 (44,875) 16,039 (40,431) ENDING FUND BALANCE 127,689 82,699 86,535 35,611 D /f Lodging Tax Advisory Board Thursday, October 20, 2005 Washington State Criterium Championships - 2005 Organized by: Rob Trombley, a member of Recycled Cycles Racing Team Date of the Event: Sunday, June 19, 2005 Course: Described as the"perfect criterium course",the race started at Harrison Street at the old JC Penny building and ran in a figure eight direction in downtown between Gowe Street on the south, Harrison Street on the north,Fourth Avenue on the west, and First Avenue on the east. Race Schedule: Races began on time at 8:30am with the last race starting at 4:50pm. Roads were closed from 7:30am—6:OOpm. Highlights: ❑ Approximately 400 youth and adult racers participated with athletes coming from local and regional racing clubs from surrounding states and Canada. ❑ Family friendly event ❑ Very well organized with excellent volunteer participation ❑ Excellent way to promote cycling as recreation, exercise, transportation, etc. ❑ Some downtown Kent businesses saw this event as an excellent way to introduce Kent to new visitors that would not normally come downtown. ❑ In keeping with Kent's designation of Sportstown Washington Challenges: ❑ Limited spectator turn out potentially due to bad weather and minimal marketing within the community by the event organizer. ❑ Street closures have a fairly significant impact on city services, specifically Police and Public Works. ❑ Some downtown business owners voiced concern about access to their businesses and felt these kinds of events negatively impact business. Future: ❑ Unknown ❑ No contract from the organizer regarding 2006 ❑ 2006 construction will force a change in course ElParks Department staff will keep this committee informed about this and other related events for 2006 �.. e © 2 com m _ co $ { ° U- b o ® % Q ` ! _ � e �. i co§ ® 6 m c q q �OD q J / 2 j 2 q m ® & m ) k \ / E ¥ $ $ @5E - & \ q 2 k2 � k \ k � ( 2 ) Q ° § mom § ® co Cl) g ® a m m o � $ 22Rk% © R m m a 2 co2 CL - N m ® R C ° R ) E 2 2 # � & a �04 _ CD 9 a m m ( ) ) � v � Cl) w m o ® e \ § \ n o w 3 a o Cl) G / ƒ i o A ® m ® o ~ 4 Q $ m CN CD co \g g kk/- mk om co LO m co In q ,F � _ � $ § j L . . 9 9e § 2 $ a. m ~ 3 } 3 2 � E = moo » 4 w ± aae Q 8 R cog % F- ® 2 to 2 o m » - a m \ . I !;t » aw ® g CD / � . ,�..- NOR PAC • e in a Ifoc e (Pray e r. of o Give a home to a hockeyCa er this py season and en 'oy the rewards of taking these phenomenalyoung in th men If you are wiffing to take a player into your home, please calf Tara at 253-606-5994 Name: Email: Phone: 1918 Steward St; Tacoma, OVA 98421 Phone: 253-227-2898 or 253-255-6050 Email headcoach@crusaderso kent.com Tax- 253-272-1785 'may Pn 200 -20 06 Tz"ckets Pac ages Adult: times = $100 6 Gqfti!S = —,�,.a 0 a t �g I 1 i Studien t emo r Z Zta G i0 d r ff KidslTouth.e 12 Games = $50 6 Games = $25 1918 StewardSt; Tacoma, W,4 98421 'hone: 253-227-2898 or 253-255-6050 Email headcoach@crusadersofkent.com Fax• 253-272-1785 DENT CHAMBER OF COMMERCE Oct. 20, 2005 Proposed 2006 contract with the City of Kent Lodging Funds The Kent Chamber of Commerce has worked in partnership with the City of Kent since 2000 to increase occupancy at Kent lodging facilities, to promote Kent as a site for corporate meetings and events, and to promote tourism opportunities in Kent. Proposed activities for 2006: Web Site: Hosting and content administration. Deliverable(s): 1. Maintain and manage site host contract 2. Update data as needed 3. Generate and distribute monthly activities reports 4. Write and run at least three news articles and/or advertisements promoting the website in the Chamber's bi-weekly newsletter, The Voice of Business Advertising: Maintain toll-free number and fulfill travel collateral requests. Deliverable(s) 1. Generate and distribute monthly activity reports Industry Research and Development: Increase visitor's spending and lodging nights. Deliverable(s): I. Facilitate plan development and implementation of a `visitor information center' in downtown Kent. At minimum, the Chamber will solicit input from the Kent Downtown Partnership, Seattle Southside Visitor Center, lodging and attraction establishments. 2. Feature Seattle Southside Visitors Services at meetings with at least the Board of Directors and Kent-based hospitality related businesses. 3. Work with Kent-based lodging businesses and Sound Transit to develop and promote special transit runs between Kent and Portland, Oregon. 4. Add a Centrex telephone line between the Kent Chamber and SSVS to direct transfer visitor related calls. 5. Work to establish additional directional signage for area attractions on local highways and city roadways 6. Provide roadway signage information and pricing to Kent-based food, gas and lodging establishments. Miscellaneous Services: Attend LodginI4 Tax Advisory Board Meetings, coordinate with Seattle Southside Visitor Services Deliverable(s): 1. Information and expertise provided at regular scheduled meetings and upon request. Cost for proposed services: $18,000. Contacts: Marcelle Pechler, Executive Director, mpechlergkentchamber.com Robin Hasbrouck, Business Services Manager, eventsQkentchamber.com Kent Chamber of Commerce 524 West Meeker Street Kent, Washington 98032 253-854-1770 www.kentchamber.com www.kentlodgin .com 1