HomeMy WebLinkAboutCity Council Committees - Lodging Tax Advisory Committee - 11/05/2002 (2) •
OFFICE OF THE MAYOR
Jim White, Mayor
Phone:253-856-5700
Fax: 253-856-6700
KE N T Address: 220 Fourth Avenue S.
WASHINGTON
Kent,WA.98032-5895
LODGING TAX ADVISORY COMMITTEE
MEETING AGENDA
Tuesday, November 5, 2002
2:30pm
2°d Floor Kent City Hall
Mayor's Conference Room
1. Call to order—Councilmember Rico Yingling
2. Approval of minutes of September 17, 2002 meeting
3. Financial Report and Latest 2003 projections—May Miller, Director of Finance
4. Review Community Submissions - Nathan Torgelson, Economic Development Manager
5. Discuss recruiting new member(to fill position vacated by Carol Vass)
6. Other business
7. Next meeting
8. Adjourn
r
Kent Lodging As
2003 Budget _
1 NOTES:
Total hotel occupancy for 2002 is expected to generate$107,681 in tax revenue
Jan. -Jun. Jul. -Dec. 2003 Total
Service Budget
Web site
Hosting $ 300 $ 300 $ 600
Consulting $ - $ - $ -
Content administration $ 5,400 $ - $ 5,400
Content management system $ 1,500 $ - $ 1,500
Search engine marketing $ 2,500 $ - $ 2,500
Subtotal $ 9,700 $ 300 $ 10,000
Individual Traveler Collateral
Lure brochure print 10,000 copies $ 3,600 $ - $ 3,600
Postage: $100/mo.) 1 $ 600 $ 600 $ 1,200
Certified Folder distribution $ 2,500 $ 2,500 $ 5,000
Subtotal $ 6,700 $ 3,100 $ 9,800
Meeting Planner
Print $ 250 $ 250 $ 500
Postage $ 250 $ 250 $ 500
Eastern Washington Trade Show $ 750 $ $ 750
Subtotal $ 1,250 $ 500 $ 1,750
Advertising
WA State Visitors Guide $ - $ 3,500 $ 3,500
Eastern Washington Newspapers $ 700 $ 1,300 $ 2,000
Toll free number: 125 calls mo.@ 10 min. @ $0.10/min. $ 500 $ 500 $ 1,000
Subtotal $ 1,200 $ 5,300 $ 6,500
Marketing Representative
Salary: PT $ 11,000 $ 11,000 $ 22,000
Payroll $ 990 $ 990 $ 1,980
Benefits $ 2,700 $ 2,700 $ 5,400
Training/contractor $ - $ - $ -
Travel $ 250 $ - $ 250
Admin. O/H $ 6,000 $ 6,000 $ 12,000
Subtotal $ 20,940 $ 20,690 $ 41,630
Total $ 39,790 $ 31,140 $ 70,930
6,111
Ocr
03,V4? CITY OF KENT
.)face y 0( ;6"'17r CITY CLERK
Of
DOWNTOWN
Pit RTNEOFSHIP Kent Downtown Partnership
Name of Applicant: Kent Downtown Partnership
Address of Applicant: 202 West Gowe Street,Suite K,PO Box 557,
Kent,WA 98035
Business Phone: (253) 813-6976
Contact: Jacquie Alexander,Executive Director
Non-Profit Status: Yes
Identification Number: 91-1573465
Project: "Canterbury Canter"
August 16-17,2003
Amount of funding requested: $5,000.00
Description of the project:
run, sprint; dash,rush, plunge headlong or race, scurry, scamper, scud, scuttle, spurt,
burst, burst of speed, canter,gallop,lope, trot, dogtrot,jogtrot, amble, pace, prance.
Can-ter,/kant er/(the supposed gait of pilgrims riding to Canterbury) 1: to move at, or
as if at, a canter:LOPE 2: to ride a horse at a canter: vt:to cause to go at a canter.
Description: Canterbury Canter in Kent Downtown will join the Canterbury Faire
activities to promote a gallery, antique and collectible walk (Canter)through our"faire"
city. Merchants will prepare special events and displays. A"Canterbury Faire
Express, will provide complimentary transportation to link together the weekend
events. A diverse group of musicians and performers will provide entertainment in the
Downtown area. Local restaurants, pubs, coffee shops and bakeries will welcome
visitors along the Canter.
Lodging Tax Grant
Page Three
Respectfully submitted,
KD a
S' ne Dated
T t1e
Kent Downtown Partnership
P.O. Box 557
Kent,WA 98032
Phone: (253) 813-6976
E-mail: downtown@wizards.net
L j
1 of�Rv'
1 CITY OF KENT
1 CITY CLERK
DOWNTOWN
PARTNERSHIP Dent Downtown Partnership
Name of Applicant: Kent Downtown Partnership
Address of Applicant: 202 West Gowe Street,Suite K,PO Box 557,
Kent,WA 98035
Business Phone: (253) 813-6976
Contact: Jacquie Alexander,Executive Director
Non-Profit Status: Yes
Identification Number. 91-1573465
Project: Kent Downtown"Winterfest"
December 4- 7,2002
Amount of funding requested: $3,000.00
Description of the project: "Winterfest"in downtown Kent will promote a Merchant
Open House with extended Evening Hours, Strolling Musicians, Carolers, Door Prize
Drawing Program, Santa Photo Sessions, Winterfest Parade announcing the arrival of
Santa Claus, culminating with the lighting of the trees in Kent's City Park.
1. How does this project meet the guidelines identified above,or otherwise advance
the goal promoting tourism and encourage overnight stays in Kent?
This is a major holiday event in downtown that would encourage shoppers through
regional marketing and promotion to attract tourists to the special festivities put on
by Kenfs downtown businesses. We will create an
overnight/dinner/entertainment package that attract and welcome tourists.
Additionally, packages will include the Sounder Train, which runs from Tacoma to
Seattle.
Lodging Tax Grant
Page Two
2. Quantify the benefit to tourism caused by this project(estimated number
of over night stays).
This four-day event would draw approximately 5,000 tourists. Our estimate for
overnight stays would be approximately 10%.
3 Is this project currently funded by some other revenue source?
This is currently funded by individual merchant promotions.
4. Have you received funding in the past from the Lodging Tax?
No.
5. How and when will you spend the funds requested in this cycle?
Planning for Winterfest is in progress. Current marketing plans include the use of
regional newspapers, direct mail,posters, banners, press releases, and cable
television. Additional funds from the lodging tax will enhance current promotions
and expand our marketing with the use of radio with a strong broadcast signal.
Advertising and promotion will begin in mid-November.
6. Who in your organization is responsible for spending the funds?
The"Winterfest" committee will determine the appropriate advertising and
promotion mediums; present their request to the KDP Promotions Committee and,
ultimately, to the Kent Downtown Partnership's Board of Directors for final
approval.
Respectfully submitted,
Signed Dated
Title
Kent Downtown Partnership
P.O. Box 557
Kent,WA 98032
Phone: (253) 813-6976
E-mail: downtown@wizards.net
Lodging Tax Grant
Page Three
Respectfully submitted,
4gn—X Dated
Title
Kent Downtown Partnership
P.O. Box 557
Kent,WA 98032
Phone: (253) 813-6976
E-maih downtown@wizards.net
OFFICE OF THE MAYOR
Jim White, Mayor
Phone: 253-856-5700
• Fax: 253-856-6700
KENT Address: 220 Fourth Avenue S.
W A S H I N G T O N
Kent,WA. 98032-5895
DATE: November 12, 2002
TO: Kent City Council Operations Committee
THROUGH: Mayor Jim White
FROM: Nathan Torgelson, Economic Development Manager
SUBJECT: New Lodging Tax Advisory Board Member
Confirmation is requested for the newest member of the Lodging Tax Advisory Board,
Denise Gray. Ms. Gray has been general manager of the Marriott Towne Place Suites,
located at 18123 72nd Avenue South, since July 2002. Ms. Gray has been working in the
hotel industry since 1991. She replaces Renee Huseby on the Lodging Tax Advisory
Board. Ms. Huseby recently resigned as director of sales at the same facility.
OFFICE OF THE MAYOR
Jim White, Mayor
Phone:253-856-5700
• Fax: 253-856-6700
KEN T Address: 220 Fourth Avenue S.
W A S H I N G T O N Kent,WA. 98032-5895
DATE: November 12, 2002
TO: Kent City Council Operations Committee
THROUGH: Mayor Jim White
FROM: Nathan Torgelson, Economic Development Manager
SUBJECT: Kent Lodging Association Budget
Please find attached a 2003 contract, budget and scope of work for the Kent Lodging
Association. The contract calls for a budget of $39,790 from January through the end of
June. We will enter into another contract with the Lodging Association later in 2003 for the
balance of the 2003 calendar year. That budget amount will be determined upon lodging
tax revenue during the first half of 2003.
Please call me at 856-5703 if you have any questions.
CONTRACT FOR SERVICES
BETWEEN THE CITY OF KENT AND KENT CHAMBER OF COMMERCE
THIS CONTRACT is made by and between the CITY OF KENT, a Washington municipal
corporation (hereinafter the "City"), and KENT CHAMBER OF COMMERCE, a Washington
non-profit corporation (hereinafter the "Kent Chamber").
RECITALS
1. It is the City's intent to increase occupancy at Kent hotels and motels, to promote
Kent as a site for corporate meetings and events, and to promote tourism opportunities in Kent. The
City desires that Kent Chamber perform certain services to assist the City in this program.
2. Kent Chamber shall create and implement a promotion campaign for the Kent
Lodging Association.
NOW, THEREFORE, in consideration of the mutual promises set forth herein, it is agreed
by and between the parties as follows:
I. DESCRIPTION OF WORK
1.1 Kent Chamber shall perform the work described in the Scope of Services attached
hereto as Exhibit"A" and incorporated herein by this reference.
II. PAYMENT
2.1 The City shall pay Kent Chamber, an amount not to exceed $39,790.00 during the
duration of this Contract(January 1, 2003 through June 30, 2003) for the services performed as set
forth in Exhibit "A." This is the maximum amount to be paid for the services contemplated in
Section I of this Contract, and shall not be exceeded without prior written authorization of the City
in the form of a negotiated and executed Addendum to this Contract.
2.2 The payment of funds to the Kent Chamber as established in this agreement shall be
made on or following the dates set forth below following appropriate documentation of the work
performed pursuant to the work schedule set forth in Exhibit"A" as follows:
a. Payment of$35,000.00 upon the execution of this Contract; and
b. $4,790.00 upon completion of the contract, as set forth in Exhibit"A," and
following submittal of a final report on or before June 30, 2003.
CONTRACT FOR SERVICES BETWEEN THE CITY
OF KENT AND KENT CHAMBER OF COMMERCE- I (April 3,20032)
It is understood that most of the work performed by the Kent Chamber is performed during
the early part of the contract term and that significant costs are incurred during this time, therefore,
the parties have agreed to the payment structure as set forth herein. Final payment of funds are
subject to satisfactory documentation of the completion of work schedules set forth in Exhibit"A"
corresponding to the payments to be made by the City.
2.3 The Kent Chamber of Commerce shall make a 1 st quarter report and a final report
as noticed in Section 2.2 above to the City and to City of Kent Lodging Tax Advisory Committee,
if requested by the City.
2.4 The City, or its authorized representative, shall have the authority to inspect, audit,
and copy on reasonable notice and from time to time any records of Kent Chamber regarding its
billings, payments or work under this Contract to verify matching funds and expenditures made for
the work performed herein.
2.5 In the event the Scope of Services is modified or changed so that more or less work
or time is required by Kent Chamber, and such modification is reached by mutual agreement of the
parties to this Contract, the payment for services and maximum Contract amount shall be adjusted
accordingly.
III. DURATION OF WORK
The City and Kent Chamber agree that work will begin on the services described in Section
I herein on upon execution of this Contract and shall continue until June 30, 2003; unless this
Contract is earlier terminated as provided for herein.
IV. TERMINATION
4.1 Funding Limited. If the City receives reimbursement by any federal, state, or other
source for the services described in Section I herein, and that funding is withdrawn, reduced, or
limited in any way, the City may summarily terminate this Contract. Termination shall be effective
ten (10) calendar days after Kent Chamber's receipt of the written notice by certified mail. In the
event of termination, the City shall pay for all services performed by Kent Chamber to the effective
date of termination, as described in a final report submitted to the City. After termination, the City
may copy all records and data within Kent Chamber's possession pertaining to the services described
CONTRACT FOR SERVICES BETWEEN THE CITY
OF KENT AND KENT CHAMBER OF COMMERCE-2 (apY�r 3,zoos2�
in Section I,which may be used by the City without restriction and without liability or legal exposure
to Kent Chamber.
4.2 Termination for Failure to Prosecute Work or to Complete Work Satisfactorily. If
Kent Chamber refuses or fails to prosecute the work with such diligence as will ensure its completion
within the time frames specified herein, or as modified or extended as provided in this Contract,then
the City may, by written notice to Kent Chamber, give notice of its intention to terminate the Kent
Chamber's right to proceed with the work. On such notice, Kent Chamber shall have ten (10)
calendar days to cure, to the satisfaction of the City or its representative, or the City shall send Kent
Chamber a written termination letter which shall be effective upon Kent Chamber's receipt of the
written notice by certified mail or personal delivery.
4.3 Rights Upon Termination. In the event of termination, the City shall pay for all
services performed by Kent Chamber to the effective date of termination, as described on a final
invoice submitted to the City. After termination,the City may take possession of all records and data
within Kent Chamber's possession pertaining to this project which may be used by the City without
restriction.
V. RELATIONSHIP OF PARTIES
The parties intend that an independent contractor-employer relationship will be
created by this Contract. No agent, employee, representative, or sub-contractor of Kent Chamber
shall be or shall be deemed to be the employee, agent,representative, or sub-contractor of the City.
Kent Chamber will control and direct the performance and details of its services. The City is
interested only in the results obtained under this Contract. None of the benefits provided by the City
to its employees, including, but not limited to, compensation, insurance, and unemployment
insurance are available from the City to the employees, agents, representatives, or sub-contractor
of Kent Chamber. Kent Chamber will be solely and entirely responsible for its acts and for the acts
of Kent Chamber's agents, employees, representatives, and sub-contractors during the performance
of this Contract. The City may, during the term of this Contract, engage other independent
contractors to perform the same or similar work that Kent Chamber performs hereunder.
CONTRACT FOR SERVICES BETWEEN THE CITY
OF KENT AND KENT CHAMBER OF COMMERCE-3 (April 3,20032)
VI. DISCRIMINATION
In the hiring of employees for the performance of work under this Agreement or any sub-
contract hereunder, the Consultant, its sub-contractors, or any person acting on behalf of such
Consultant or sub-contractor shall not,by reason of race,religion, color, sex,national origin, or the
presence of any sensory, mental, or physical disability, discriminate against any person who is
qualified and available to perform the work to which the employment relates.
Consultant shall comply with City Administrative Policy 1.2, Minority and Women
Contractors, a copy of which is attached hereto as Exhibit`B."
VII. INDEMNIFICATION
Kent Chamber shall defend, indemnify and hold the City, its officers, officials, employees,
agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including
all legal costs and attorney fees, arising out of or in connection with the Kent Chamber's
performance of this Contract,except for that portion of the injuries and damages caused by the City's
negligence.
The City's inspection or acceptance of any of Kent Chamber's work when completed shall
not be grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Kent Chamber and
the City, its officers, officials, employees, agents and volunteers, the Kent Chamber's liability
hereunder shall be only to the extent of the Kent Chamber's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE KENT CHAMBER'S
WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE,TITLE 51 RCW, SOLELY FOR
THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE
THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER.
The provisions of this section shall survive the expiration or termination of this Agreement.
CONTRACT FOR SERVICES BETWEEN THE CITY
OF KENT AND KENT CHAMBER OF COMMERCE-4 (April3,20032)
VIII. INSURANCE
Kent Chamber shall procure and maintain for the duration of the Contract, insurance against
claims for injuries to persons or damage to property which may arise from or in connection with the
performance of the services hereunder by Kent Chamber, its agents,representatives, employees, or
sub-contractors. Before beginning work on the project described in this Contract, Kent Chamber
shall provide a Certificate of Insurance evidencing:
1. Commercial General Liability insurance written on an occurrence basis with limits
no less than$1,000,000 combined single limit per occurrence and$2,000,000 aggregate for personal
injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket
contractual; products/completed operations/broad form property damage; explosion, collapse and
underground(XCU) if applicable; and employer's liability; and
2. Professional Liability insurance with limits no less than $1,000,000 limit per
occurrence.
Any payment of deductible or self-insured retention shall be the sole responsibility of Kent
Chamber.
The City shall be named as an additional insured on the Commercial General Liability
insurance policy,with respect to the services performed by or on behalf of Kent Chamber and a copy
of the endorsement naming the City as additional insured shall be attached to the Certificate of
Insurance. The City reserves the right to receive a certified copy of all the required insurance
policies.
Kent Chamber's Commercial General Liability insurance shall contain a clause stating that
coverage shall apply separately to each insured against whom claim is made or suit is brought,
except with respects to the limits of the insurer's liability.
Kent Chamber's insurance shall be primary insurance as respects the City and the City shall
be given thirty (30) days prior written notice by certified mail, return receipt requested, of any
cancellation, suspension or material change in coverage.
IJ CONTRACT FOR SERVICES BETWEEN THE CITY
OF KENT AND KENT CHAMBER OF COMMERCE-5 (Apri13,zoo32)
IX. ENTIRE AGREEMENT
The written provisions and terms of this Contract, together with any Exhibits attached
hereto, shall supersede all prior verbal statements of any officer or other representative of the City,
and such statements shall not be effective or be construed as entering into or forming a part of or
altering in any manner whatsoever, this Contract or the Contract documents. The entire agreement
between the parties with respect to the subject matter hereunder is contained in this Contract and any
Exhibits attached hereto. All of the above documents are hereby made a part of this Contract and
form the Contract documents as fully as if the same were set forth herein.
X. MODIFICATION
No waiver, alteration, or modification of any of the provisions of this Contract shall be
binding unless in writing and signed by a duly authorized representative of the City and Kent
Chamber.
XI. ASSIGNMENT
Any assignment of this Contract by Kent Chamber without the written consent of the City
shall be void. If the City shall give its consent to any assignment, this paragraph shall continue in
full force and effect and no further assignment shall be made without the City's consent.
XII. WRITTEN NOTICE
All communications regarding this Contract shall be sent to the parties at the addresses set
forth below, unless notified to the contrary. Any written notice hereunder shall become effective
upon personal service or upon the date of mailing by registered or certified mail, and shall be
deemed sufficiently given if sent to the addressee at the address stated in this Contract or such other
address as may be hereafter specified in writing:
CITY OF KENT: KENT CHAMBER OF COMMERCE:
Nathan Torgelson Barbara Ivanov
Economic Development Manager Executive Director
City of Kent Kent Chamber of Commerce
220 Fourth Ave. S. 524 West Meeker St., #H-1
Kent, WA 98032 Kent, WA 98035-0128
CONTRACT FOR SERVICES BETWEEN THE CITY
OF KENT AND KENT CHAMBER OF COMMERCE-6 (April 3,20032)
XIII. NON-WAIVER OF BREACH
The failure of the City to insist upon strict performance of any of the covenants and
agreements contained herein, or to exercise any option herein conferred in one or more instances
shall not be construed to be a waiver or relinquishment of said covenants, agreements, or options,
and the same shall be and remain in full force and effect.
XIV. RESOLUTION OF DISPUTES
If any dispute arises between the City and Kent Chamber under any of the provisions of this
Contract,jurisdiction of any resulting litigation shall be filed in King County Superior Court,King
County,Washington. This Contract shall be governed by and construed in accordance with the laws
of the State of Washington. Each party shall be solely responsible for its costs, expenses, and
attorney's fees incurred in any litigation arising out of the enforcement of this Contract.
XV. DUPLICATE ORIGINALS
This document is executed in duplicate originals.
IN WITNESS WHEREOF,the parties have executed this Contract on the day and year first
above written.
CITY OF KENT KENT CHAMBER
By: By:
Its: Its:
Date: Date:
APPROVED AS TO FORM:
Tom Brubaker, Kent City Attorney
P:\Civil\FILES\OPenfiles\0429\KemChambeK'ommercelamma2002.doc
CONTRACT FOR SERVICES BETWEEN THE CITY
OF KENT AND KENT CHAMBER OF COMMERCE-7 (April 3,20032)
1
EXHIBIT `B"
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and state
laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal
employment opportunity within their organization and, if holding contracts with the City amounting
to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating commitment as
an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's
nondiscrimination and equal opportunity requirements shall be considered in breach of contract and
subject to suspension or termination for all or part of the contract.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations
are familiar with the regulations and the City's equal employment opportunity policy.
2. Monitoring to assure adherence to federal, state and local laws,policies and guidelines.
EXHIBIT`B"- I
(Contract btwn.Kent Chamber and City) (April 3, 2003)
Kent Lodging Association
2003 Budget
NOTES:
Total hotel occupancy for 2002 is expected to generate$107,681 in tax revenue
Jan. -Jun. Jul. -Dec. 2003 Total
Service Budget
Web site
Hosting $ 300 $ 300 $ 600
Consulting $ - $ - $ -
Content administration $ 5,400 $ - $ 5,400
Content management system $ 1,500 $ - $ 1,500
Search engine marketing $ 2,500 $ - $ 2,500
Subtotal $ 9,700 $ 300 $ 10,000
Individual Traveler Collateral
Lure brochure print 10,000 copies $ 3,600 $ - $ 3,600
Postage: $100/mo.) 1 $ 600 $ 600 $ 1,200
Certified Folder distribution $ 2,500 $ 2,500 $ 5,000
Subtotal $ 6,700 $ 3,100 $ 9,800
Meeting Planner
Print $ 250 $ 250 $ 500
Postage $ 250 $ 250 $ 500
Eastern Washington Trade Show $ 750 $ $ 750
Subtotal $ 1,250 $ 500 $ 1,750
Advertising
WA State Visitors Guide $ - $ 3,500 $ 3,500
Eastern Washington Newspapers $ 700 $ 1,300 $ 2,000
Toll free number: 125 calls mo.@ 10 min. @$0.10/min. $ 500 $ 500 $ 1,000
Subtotal $ 1,200 $ 5,300 $ 6,500
Marketing Representative
Salary: PT _ $ 11,000 $ 11,000 $ 22,000
Payroll $ 990 $ 990 $ 1,980
Benefits $ 2,700 $ 2,700 $ 5,400
Training/contractor $ - $ - $ -
Travel $ 250 $ - $ 250
Admin. O/H $ 6,000 $ 6,000 $ 12,000
Subtotal $ 20,940 $ 20,690 $ 41,630
Total $ 39,790 $ 31,140 $ 70,930
Lodging Tax Grant
Page Two
1. How does this project meet the guidelines identified above,or otherwise advance
the goal promoting tourism and encourage overnight stays in Kent?
Canterbury Faire is an existing event coordinated by the City of Kent Parks
Department. The event, located at Mill Creek Park, has successfully attracted guests
and tourists for several years. The promotions committee for the KDP believes we
can greatly increase the popularity of this event and attract more tourists, by
offering opportunities of specialty shopping, fine food and entertainment in historic
Kent Downtown. We will encourage travel packages on our (near-future) website
and in promotional materials. We will distribute promotional materials to
recreational vehicle parks, hotels and the Sounder Train riders.
2. Quantify the benefit to tourism caused by this project(estimated number
of over night stays).
This weekend event will draw approximately 5,000 additional guests and visitors to
Kent. Our estimate for overnight stays would be approximately 10%.
3 Is this project currently funded by some other revenue source?
The Promotions Committee for the KDP is expecting local businesses to partially
support this event financially through individual and group promotions.
4. Have you received funding in the past from the Lodging Tax?
No.
5. How and when will you spend the funds requested in this cycle?
Planning for this new event will begin in November,2002. The funds will be spent
on marketing and promotion of this event through regional newspapers, direct mail,
radio,posters,banners, press releases, and cable television. Advertising and
promotions will begin almost immediately by placing this event in festival listings,
web pages, goings on for the 2003 and increase the exposure as the event draws
near.
6. Who in your organization is responsible for spending the funds?
The Canterbury Canter committee will be selected to determine the appropriate
advertising and promotion mediums;present their request to the KDP Promotions
committee, and ultimately, to the Kent Downtown Partnership's Board of Directors