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Home My WebLink AboutCity Council Committees - Lodging Tax Advisory Committee - 06/03/2003 (2) OFFICE OF THE MAYOR Jim White, Mayor Phone: 253-856-5700 Fax: 253-856-6700 111� KEN T Address: 220 Fourth Avenue S. W A S H I N G T G N Kent,WA. 98032-5895 AGENDA LODGING TAX ADVISORY BOARD MEETING Tuesday, June 3, 2003 2:30pm 2nd Floor City Hall Mayor's Conference Room 1. Call to order—Councilmember Rico Yingling 2. Approval of minutes of April 1, 2003 meeting 3. Financial Report and Latest 2003 projections—May Miller, Finance 4. Kent Lodging Association Budget Proposal for July-December 2003—Raul Vaca 5. Board Member Terms 6. Other business 7. Next meeting 8. Adjourn LODGING TAX ADVISORY COMMITTEE June 3, 2003 Committee Members Present: Rico Yingling, Raul Vaca, Vickie Molzer, Kathy Madison, Andy Wangstad, and Jacquie Alexander. Others Present: Nathan Torgelson, May Miller The meeting was called to order by Yingling at 2:38 p.m. Approval of Minutes. Wangstad moved to approve the minutes as amended regarding the names of those present at the meeting. Madison seconded and the motion carried. Financial Report and Latest 2003 Projections. Miller distributed copies of the current budget analysis and forecast as of April 30, 2003, and noted a slight improvement since February. Madison and Molzer said things had improved a bit for them in May. Kent Lodging Association Budget Proposal for July-December 2003. Vaca distributed copies of the Lodging Association 2003 Budget and explained that, after discussions with Committee members, he has shifted $2,500 from the first six months to the second six months. WANGSTAD MOVED to approve a budget of $14,120 for the second half of the year. Alexander seconded. It was clarified that Vaca's time will be reduced by 5 to 7 hours per week, and that the salary will become $6,000. The motion to approve the budget then carried. Other Business — Board Members. Torgelson pointed out that Wangstad's and Madison's terms have expired and Yingling said that both have agreed to stay on for another three years. He expressed his appreciation for their service. Other Business — Marketing. Torgelson distributed copies of the Seattle Southside which was put together by SeaTac and Tukwila. He noted that attractions from other cities, including Kent, appear in the book. Torgelson also noted that Washington CEO magazine is spotlighting Kent in their July issue and that the City is placing an ad in the magazine which focuses on attracting new companies to Kent. Next Meeting. It was determined that the next meeting will be held on Tuesday, September 16, 2003 at 2:30 p.m. Adjournment. The meeting adjourned at 3:04 p.m. Brenda Jacober, C City Clerk 6 -- 3 - o3 CITY OF KENT CURRENT BUDGET ANALYSIS AND FORECAST LODGING TAX OPERATING FUND as of April 30,2003 2002 2003 2003 2003 Actual Adj Budget YTD Est Actual REVENUES Lodging Tax 127,390 131,411 32,437 127,651 Interest Income 521 1,115 0 521 TOTAL REVENUES 127,911 132,526 32,437 128,172 EXPENDITURES Strong Local Economy Transfer Out-Tourism Destination 85,000 85,000 - 85,000 Transfers Out-Tourism-Related Projects 66,530 66,530 28,598 60,000 TOTAL EXPENDITURES(TRANSFERS) 151,530 151,530 28,598 145,000 INCREASE(DECREASE)IN FUND BALANCE (23,619) (19,004) 3,839 (16,828) BEGINNING FUND BALANCE 43,205 19,586 19,586 19,586 ENDING FUND BALANCE 19,586 582 23,425 2,758 CURRENT BUDGET ANALYSIS AND FORECAST TOURISM-RELATED PROJECTS ACCOUNT as of April 30,2003 2002 2003 2003 2003 Actual Adj Budget YTD Est Actual REVENUES Transfers in-Lodging Tax Fund 66,530 66,530 28,598 60,000 EXPENDITURES Xk Tourism-Marketing (1223) 14,303 7,000 5,000 7,000 Tourism Chamber 2000 (1263) - - - - Tourism Chamber 2001 (1271) 6,465 - - Tourism Chamber 2002 (1272) 57,530 - - - Tourism Chamber 2003-Jan-Jun 39,790 35,000 39,790 ' (� Tourism Grants/July-Dec Chamber 19,740 19,740 TOTAL EXPENDITURES 78,298 66,530 40,000 66,530 INCREASE(DECREASE)IN BALANCE (11,768) - (11,402) (6,530) BEGINNING PROJECT BALANCE 23,170 3,518 11,402 11,402 ENDING PROJECT BALANCE 11,402 3,518 (0) 4,872 Variance from preliminary budget - 13004.xls 6/3/2003 EXHIBIT"A" Kent Lodging Association 2003 Budget(Revised 4-10-03 NOTES: rote, upanc for 2002 generated$127,390 in tax revenue Original Contract Revised Contract Jan.-Jun. Jan.-Jun. Jul.-Dec. 2003 Total Budget Web site Hosting $ 300 $ 300 $ 300 $ 600 Consulting $ - $ $ $ Content administration $ 5,400 $ 5,400 $ $ 5,400 Content management system $ 1,500 $ - $ $ - Search engine marketin $ 2,500 $ 1,500 $ - $ 1,500 Subtotal $ 9,700 $ 7,200 $ 300 $ 7,500 Individual Traveler Collateral Lure brochure print 10,000 co ies $ 3,600 $ 3,600 $ - $ 3,600 Postage:$100/mo.) $ 100 $ 100 $ - $ 100 Certified Folder distribution $ 2,500 $ 2,500 $ $ 2,500 Subtotal $ 6,200 $ 6,200 $ $ 6,200 Meeting Planner Print $ 100 $ _ 100 $ $ 100 Postage $ 100 $ 100 $ $ 100 Eastern Washin ton Trade Show $ - $ - $ $ Subtotal $ 200 $ 200 $ - $ 200 Advertising Sponsorships tournaments,etc.) $ 2,750 $ 2,750 $ $ 2,750 WA State Visitors Guide $ $ $ 1,500 $ 1,500 Eastern Washington Newspapers $ - $ $ $ Toll free number:@$0.10/min. $ 250 $ 250 $ $ 250 Subtotal $ 3,000 $ 3,000 $ 1,500 $ 4,500 MarketingRepresentative Salary:PT $ 11,000 $ 11,000 $ 8,000 $ 19,000 Payroll $ 990 $ 990 $ 720 $ 1,710 Benefits $ 2,700 $ 2,700 $ 1,600 $ 4,300 Training/contractor $ - $ - $ $ Travel $ $ $ - $ Admin.O/H Office sup lies,utilities,office space,etc.) $ 6,000 $ 6,000 $ 4,500 $ 10,500 Subtotal $ 20,690 $ 20,690 $ 14,820 $ 35,510 Total $ 39,790 $ 37,290 $ 16,620 $ 53,910 Amount listed is the total of the original contract $39,790 lus the mone available for the Jul -December Contract $14,120 $ 53 910