Loading...
HomeMy WebLinkAboutCity Council Committees - Lodging Tax Advisory Committee - 02/15/2011 (2) ECONOMIC & COMMUNITY DEVELOPMENT Ben Wolters, Director • Phone: 253-856-5703 KENT Fax: 253-856-6454 Wns 1i I1i T. Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 AGENDA LODGING TAX ADVISORY COMMITTEE MEETING Tuesday, February 15, 2011 2:00 pm Centennial North & South Conference Room 1st Floor, Centennial Building, City of Kent Campus Attendance• Councilmember Les Thomas, Chair Bob Nachlinger, Staff Barbara Smith Julie Pulliam, Staff Andrew Hutchinson Kurt Hanson, Staff David Kwok Ben Wolters, Staff Aaron Watne Tom Brubaker Beth Sylves, Katherine Kertzman, Guest John Casey Andrea Keikkala, Guest Introductions and Call to order - Councilmember Les Thomas, Chair Information Items: 1. Update ShoWare Marquee 2. Update - Chamber of Commerce 3. Update - Seattle Southside 4. Update - 2011 Budget 5. Softball request 6. ShoWare Shoot-Out Request - Steve Turcotte 7. Date change for meeting Items Requiring Action: 1. Approval of minutes of October 21, 2010 Assignments for next meeting Next meeting date, time and location CURRENT BUDGET ANALYSIS LODGING TAX OPERATING FUND As of November 30, 2010 2009 2010 2010 2010 2011 Actual Budget YTD Est Actual Forecast BEGINNING FUND BALANCE 267,058 238,663 240,949 240,949 7,222 REVENUES Lodging Tax 145,240 160,000 158,694 158,694 160,000 Interest Income 1,651 2,100 590 590 1,100 Total Revenues 146,891 162,100 159,284 159,284 161,100 Total Resources 413,949 400,763 400,233 400,233 168,322 EXPENDITURES Seattle Southside Visitor Services 120,000 120,000 120,000 120,000 120,000 Tourism Unallocated 3,500 20,000 5,000 5,000 20,000 Tourism Chamber 18,500 19,000 18,500 18,500 18,500 Total Expenditures 142,000 159,000 143,500 143,500 158,500 Transfers Out-ShoWare Grand Opening 31,000 Transfers Out-ShoWare Marquee Project 225,000 212,121 225,000 TOTAL EXPEDITURES AND TRANSFERS 173,000 384,000 355,621 368,500 158,500 Change in Fund Balance (26,109) (221,900) (196,337) (209,216) 2,600 ENDING FUND BALANCE 240,949 16,763 44,612 31,733 9,822 Acers Fast pitch Scheduled May 7-8t" Local Tournament Primary use is the Service Club ball fields Mostly from within the area and not as likely to stay in the hotels. ASA Girls Nationals Scheduled for August 1-7 Out of town 80% The host fields are in Kent Primary use is Russell Road, Service Club Ball fields and in Federal Way We get this about every other year they were not here last year We have helped in the past for field expenses Most likely to stay in hotels since 80% are from out of town PO Box 766., Auburn, WA. 9807 1-0766 25.3 630--6459 September 28, 2010 Economic Development Director City of Auburnent RECEIVED 220 Fourth Ave South Kent, WA 98032-5895 OCT �� 1 2010 Re: Acers Best of the West Fastpitch Tournament CITY OF KENT PLANNING $ERVICES Dear Sirs, I wanted to ask for your help as we go forward in our planning to once again host our annual Best of the West Fastpitch Tournament. It has been suggested by Andrew Hutchison, of the Best Western Plaza by the Green Hotel that we apply for help from the City of Kent in the way of a tourism enhancement grant in hosting our tournament. The Acers Fastpitch Organization is a nonprofit youth organization located in Auburn since 1998, serving young female athletes in their pursuit of playing Fastpitch at the highest level possible, participating in elite tournaments across the nation. All of our funding is acquired through player fees, sponsorships and fundraising. Our annual budget, not including team travel and lodging expenses, is approximately $225,000 so we have to do a lot of fundraising. Our budget includes facility lease costs, uniforms, training equipment, utilities, administrative costs, tournament entry fees and etc. One of the fundraisers that we do annually is to host this elite tournament, which we have been doing for about ten years now. We host this tournament each year during thfeiis �wea�subu�rnand �Enu Three years ago we were able to start using field complexes inLaw, allowing us to expand the venue to approximately 60 teams, making it one of the largest youth Fastpitch tournaments in the area held annually. Last season, at least half of the 60 teams were from out of town; coming from Canada, Oregon, Idaho, Montana and Eastern Washington with the remainder from the greater Puget Sound and Southwest Washington areas. Last season, based on the teams participating teams there were approximately 1,460 room nights needed to lodge the team participants, the spectators and the support staff and umpires. Approximately 70% of the lodging was based in various Kent hotels. This season we plan on trying to incorporate field complexes in Federal Way as well, which should a enable us to allow as many as 76 to 90 teams to participate. We could very easily need as many as I 2,000 room nights with at least'/2 of the lodging with Kent area hotels. Expenses for this tournament r are quite high, so our return is not great. 1 i N w�1 S ASSt]C�Q�\o� THE NATIONAL GOVERNING BODY OF SOFTBALL Honored Guest, As our country begins the long road out of arguably the worst economic crisis in our lives, citizens are requesting more from their cities and towns. At the same time, cities and towns are faced with budgetary constraints that threaten the very existence of their parks and recreation departments. You are cordially invited to attend an event hosted to celebrate softball in the Seattle/Tacoma Metro Areas. The main goal of this meeting is to bring people together under one roof to discuss the softball needs of local parks and recreation programs. This event promises to be packed with information. The Amateur Softball Association is committed to you and your communities needs. This meeting will provide local leaders the opportunity to discuss new ideas and approaches with the leadership of the Amateur Softball Association (ASA). Featured Speakers Ron Radigonda, ASA Executive Director Craig Cress, ASA Director of Membership Services Talking Points 1. How are Local and National Tournament Sites Selected? 2. How do Local and National tournaments benefit host communities? 3. How can tournaments help local municipalities improve their playing facilities? 4. Benefits of the ASA's insurance program? 5. How does the ASA Bat Testing Program protect local communities and Athletes? 6. How does ASA develop their Umpires to be the Gold Standard? -------------------------------I Cost: Free When: January 29, 20( � Where: Holiday Inn One South Grady Way Renton, WA (425) 226-7700 Time: 1:30pm - 3:00pm We need the names of the attendees no later than Friday, January 15, 2010. Please RSVP to Mike Rabin @ m.rabin comcast.net. 2011 SHOWARE SHOOTOUT PRESENTED BY ALLIED WASTE WHAT: South King County's Premier 3 on 3 basketball event featuring age divisions for men, women, seniors, kids, wheelchair. Anybody who likes to play basketball is invited to take part in this second annual event. WHEN: Saturday and Sunday, July 30-31, 2011 WHERE: ShoWare Center, Kent, Wash. parking Lot. TEAMS: Teams of all ages and sizes and genders are invited to take part. Courts will be set up in the parking lot at the ShoWare Center with games all day on Saturday and Sunday July 30-31, 2011. Teams playing for the division championships will at the end of the day Sunday for the titles. ENTRY: Entry fee is $75 per team for any division. Entry fee includes a guarantee of four games and a T-shirt. If your team wins the championship game of the division you get a special winner's T- Shirt. Entry deadline is July 20, 2010. Schedule will be emailed 2-3 days before the first round of games and tournament brackets will be on site. FORMAT: Each division will play on its own court with a main court hosting the top divisions. Two main courts will be set up in the middle of the ShoWare parking lot. TEAMS: A total of 150-200 teams are expected to take part in this INFO: Call 206.240.9029 for more information. www.showareshootout.com CHARITY: Kent Youth and Family Services. A portion of the proceeds from the event will be donated back to Kent Youth and Family Services, located in Kent and a company which helps youths and families in the Kent area. SHOWARE SHOOTOUT PRESENTED BY ALLIED WASTE FACTSHEET WHAT: South King County's Premier 3 on 3 basketball event featuring age divisions for men, women, seniors, kids,wheelchair. Anybody who likes to play basketball is invited to take part in this second annual event. WHEN: Saturday and Sunday, July 30-31, 2011. WHERE: ShoWare Center, Kent, Wash. TEAMS: Teams of all ages and sizes and genders are invited to take part. Courts will be set up in the parking lot at the ShoWare Center with games all day on Saturday and Sunday July 30-31, 2011. Teams playing for the division championships will at the end of the day Sunday for the titles. ENTRY: Entry fee is $75 per team for any division. Entry fee includes a guarantee of four games, a T-Shirt, and extra T-shirt if your team wins the championship game of the division. Entry deadline is July 20, 2011. Schedule will be emailed 2-3 days before the first round of games and tournament brackets will be on site. FORMAT: Each division will play on its own court with a main court hosting the top divisions. Main court will be set up in the middle of the ShoWare parking lot. TEAMS: A total of 150-200 teams are expected to take part in this First-time event from kids to adults. INFO: Call 206.240.9029 for more information. www.showareshootout.com CHARITY: Kent Youth and Family Services. A portion of the proceeds from the event will be donated back to Kent Youth and Family Services, located in Kent and a company which helps youths and families in the Kent area. SUBWAY WASHINGTON GAMES: The event will be part of the Subway Washington Games, meaning there will be an opportunity for additional exposure and publicity. SEATTLE SPORTS COMMISSION: The event will be part of the Seattle Sports Commission's Subway Washington State Games. The event will have added promotion value since the commission will publicize this event throughout the state of Washington. MONEY: The $5,000 from the city of Kent will be used to buy additional baskets for the event. A total of 20 basketball outdoor courts will be set up in the ShoWare Center parking lot with all age divisions playing on Saturday and Sunday. A variety of basketball hoops will be purchased, including two main event courts which will be state of the art hoops. We would like to buy at least four more top-of-the-line hoops. Other expenses include rent for the ShoWare Center parking lot, staff shirts, staff food, and other miscellaneous items which go into making up the event. OTHER: The new hoops are the main expense for the event. The ShoWare Shootout also will be buying scoreboards, T shirts for the players and outfits for the volunteers, insurance for the event, a rental fee for the ShoWare Center to host the event. A sound system will also be rented for the two days of the event. The new hoops will go into making up a big main court area of four courts during the course of the weekend.