HomeMy WebLinkAboutCAG2022-078 - Extension - UpKeep Technologies, Inc. - CMMS Software Subscription Renewal - 03/07/2023 FOR CITY OF KENT OFFICIAL USE ONLY
Sup/Mgr: ILS/TD
Agreement Routing Form Dir Asst:
• For Approvals,Signatures and Records Management Dir/Dep: IMC
KE N T This form combines&replaces the Request for Mayor's Signature and Contract Cover (Optional)
WASHINGTON Sheet forms.
Originator: Department:
Lynnette Smith IT
Date Sent: Date Required:
> 02/27/2023 02/28/2023
CL Director or Designee to Sign. Date of Council Approval:
CL
Q Interlocal Agreement Uploaded to Website ❑✓ N/A
Budget Account Number: Grant?[:]YesZNo
52001770.64260.1800
Budget?R]Yes:No Type: N/A
Vendor Name: Category:
Upkeep Technologies Contract
Vendor Number: Sub-Category:
= 2464161 Other
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Project Name: Upkeep CMMS Software Subscriptions and Implementation
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c ProjectDetails:Annual subscription renewal for Upkeep. Original subscription
� p p p• 9 p
= required Mayor signature.
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Agreement Amount: $21 007.08 Basis for Selection of Contractor: Direct Negotiation
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`Memo to Mayor must be attached
3- Start Date: 03/07/2023 Termination Date: 03/06/2023
Q Local Business?F--]YesFv-]No* If meets req uiremen ts per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions'form on Cityspace.
Business License Verification:Yes:ln-Process:Exempt(KCC 5.01.045)
Notice required prior to disclosure? Contract Number:
FJYes�✓ No CAG2022-078
Comments:
<<Mike Carrington, signature and date on Quote #Q009432 (p. 2/3)>>
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Date Routed to the City Clerk's Office:
ac«w»373__,0 Visit Documents.KentWA.gov to obtain copies of all agreements
rev.20210513
o UpKeep 10880 Wilshire Blvd,
Los Angeles,CA,90024
United States
Tel:+13238800250
https://www.onupkeep.com/
Contact and Billing Details
Company Name:City of Kent,WA Order For:City of Kent,WA
Contract Signatory:Dan Blincoe Accounts Payable:Dan Blincoe Order Number:Q009432
Email:ita@kentwa.gov Email:ita@kentwa.gov Pricing Valid Till:02/06/2023
Phone:(253)856-5200 Phone:(253)856-5200 Proposed By:Matthew Abate
Address: Billing Address: Currency:USD
220 4th Ave.S.,Kent, 220 4th Ave.S.,Kent,
Washington,98032 Washington,98032
United States United States
Service Term
Original Contract Start Date:03/07/2022 Payment Method: Payment Term:Due Upon Receipt
Renewal Effective Date:03/07/2023
Initial Term: 12 Months
Renewal Term: 12 Months Invoice Frequency:Annual
Auto Renewal:Yes
Billing Terms
UpKeep Business Plus Subscription i Annual i $1,440.00 7 i $10,080.00
UpKeep Users- i Annual i $900.00 10 $9,000.00
Renewal Summary
12 Month Renewal Subtotal: $19,080.00
...................................................+
Invoice Frequency: Annual
Discount: $0.00
Tax: $1,927.08
Due Upon Renewal: $21,007.08
Terms&Conditions
• Customer's purchase and use of UpKeep Technologies,Inc.("UpKeep")products and services specified above on this Product Order Form are subject
to UpKeep's Terms and Conditions located at https://onupkeep.com/terms.
IN WITNESS WHEREOF,the parties'duly authorized officers or representatives are deemed to have executed this Product Order Form as of the date
written by Customer below(the"Execution Date").
• The"Effective Date"of this contract is the later of the Execution Date or the Contract Start
Payment Terms
All fees are billed Due Upon Receipt from date of invoice.Setup Fees shall be invoiced on the Execution Date.Fees for recurring services shall be billed from the
Contract Start Date,and the first invoice of recurring fees shall be invoiced on the Effective Date.
Special Terms
N/A
City of Kent, WA Signature: UpKeep Technologies, Inc.:
(f�- 61r"—
Name: Mike Ca on Name: Miji Hendrix
Title: IT Director Title: Director of Customer Success
Sign Date: 02/28/2023 Countersign Date: 2/6/2023
https://www.onupkeep.com 11 O City of Kent, WAS UpKeep renewal Order Form
UpKeep Angeles,
1 Wilshire Blvd,
Los Angeles,CA,90024
United States
Tel:+13238800250
https://www.onupkeep.com/
Will you require a Purchase Order?
PO Number: ]]
Yes No
https://www.onupkeep.com 12
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