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HomeMy WebLinkAboutCAG2023-182 - Original - King County Solid Waste Division - Waste Reduction and Recycling Grant (WRR) - 03/13/2023 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form DirAsst: 40 •kkv For Approvals,Signatures and Records Management Dir/Dep: sillllll� KEN T This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) WASHINGTON Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Nancy Y. for Tony Donati Public Works Date Sent: Date Required: > 01/18/2023 01/25/2023 0 QMayor's Signature Required �✓ Approved by Law Date of Council Approval: Q Upload Interlocal Agreements to Website 01/17/2023 Budget Account Number: Grant? Yes[Z] NoF-] 47005245.7910 Budget?E]Yes E]Nci Type: Local Na Vendor Name: Category: King County Solid Waste Division Contract Vendor Number: Sub-Category: Original 0 Project Name: Waste Reduction and Recycling Grant (WRR) Project Deta I l S: The King County Waste Reduction and Recycling(WRR)grant Is primarily used to fund the City's residential recycling collection events at no additional cost to residents.These events 0 provide responsible ways for residents to dispose of hard-to-recycle materials including but not limited to appliances,mattresses,Styrofoam,bulky yard debris,concrete,and tires. Making these events free to the public provides access for more residents to participate. �F Additionally,this grant will fund other waste reduction programs,activities,and education to Kent residents and City staff including translation of solid waste communication materials, soc ial media campaigns,the purchase of compostable materials,and disposal costs for hard-to-recycle materials. 40 (11,111 Basis for Selection of Contractor: Agreement Amount: 178,189 Other E *Memo to Mayormustbe attached A Start Date: Termination Date: 12/31/2024 a Local Business? Yes F]No*If meets requirements per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions"form on Cityspace. Business License Verification: ❑YesF]In-Process F1 Exempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: Yes❑No CAG2023-182 Comments: This agreement will be forwarded via DocuSign. 0 � c IM }. a Date Received:City Attorney: 1/18/23 Date Routed:Mayor's Office 3/13/23 ty Clerk's Office 3/23/23 adccW22373_7_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 KENT WASH IN G T O N DATE: January 17, 2023 TO: Kent City Council SUBJECT: King County Waste Reduction & Recycling (WRR) Grant Agreement - Authorize MOTION: I move to authorize the Mayor accept the 2023-2024 Waste Reduction and Recycling grant from the King County Solid Waste Division in the amount of $178,189.00, to amend the budget and authorize expenditure of the funds, and sign the grant agreement with King County subject to final terms and conditions acceptable to the Public Works Director and City Attorney. SUMMARY: The King County Waste Reduction and Recycling grant is primarily used to fund the City's residential recycling collection events at no additional cost to residents. These events provide responsible ways for residents to dispose of hard- to-recycle materials including but not limited to appliances, mattresses, Styrofoam, bulky yard debris, concrete, and tires. Making these events free to the public provides access for more residents to participate. Additionally, this grant will fund other waste reduction programs, activities, and education to Kent residents and City staff including translation of solid waste communication materials, social media campaigns, the purchase of compostable materials, and disposal costs for hard-to-recycle materials. BUDGET IMPACT: The City will receive $178,189 in 2023-2024. SUPPORTS STRATEGIC PLAN GOAL: Innovative Government - Delivering outstanding customer service, developing leaders, and fostering innovation. Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. Inclusive Community - Embracing our diversity and advancing equity through genuine community engagement. ATTACHMENTS: 1. WRR Grant 2023-2024 IAA (PDF) 01/09/23 Public Works Committee MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS]Next: 1/17/2023 7:00 PM MOVER: Satwinder Kaur, Councilmember SECONDER: Marli Larimer, Councilmember AYES: Brenda Fincher, Satwinder Kaur, Marli Larimer DocuSign Envelope ID: B904D725-D5D1-4674-9554-3D213A3017B8 CPA # 6358119 INTERAGENCY AGREEMENT FOR 2023 and 2024 Between KING COUNTY and the CITY OF KENT This two-year Interagency Agreement "Agreement" is executed between King County, a Charter County and political subdivision of the State of Washington, and the City of Kent, a municipal corporation of the State of Washington, hereinafter referred to as "County" and "City" respectively. Collectively, the County and City will be referred to as "Party" or"Parties." PREAMBLE King County and the City of Kent adopted the 2019 King County Comprehensive Solid Waste Management Plan(Comp Plan), which includes waste reduction and recycling goals. In order to help meet these goals, the King County Solid Waste Division has established a waste reduction and recycling grant program for the cities that operate under the Comp Plan. This program provides funding to further the development and/or enhancement of local waste reduction and recycling projects and for broader resource conservation projects that integrate with waste reduction and recycling programs and services. This grant program does not fund household hazardous waste collection activities. Program eligibility and grant administration terms are discussed in the Grant Guidelines, attached to this Agreement as Exhibit B and incorporated herein by reference. Grant funding for this program is subject to the budget approval process of the King County Council. Grant funding approved by the King County Council is available to all King County cities that operate under the Comp Plan. The City will spend its grant funds to fulfill the terms and conditions set forth in the scope of work, which is attached hereto as Exhibit A and incorporated herein by reference. The County expects that any information and/or experience gained through the grant program by the City will be shared with the County and other King County cities. I. PURPOSE The purpose of this Agreement is to define the terms and conditions for funding to be provided to the City by the County for waste reduction and recycling programs and/or services as outlined in the scope of work and budget attached as Exhibit A. 1 DocuSign Envelope ID: B904D725-D5D1-4674-9554-3D213A3017B8 II. RESPONSIBILITIES OF THE PARTIES The responsibilities of the Parties to this Agreement shall be as follows: A. The City 1. Funds provided to the City by the County pursuant to this Agreement shall be used to provide waste reduction and recycling programs and/or services as outlined in Exhibit A. The total amount of funds available from this grant in 2023 and 2024 shall not exceed$178,189. 2. This Agreement provides for distribution of 2023 and 2024 grant funds to the City. However, grant funds are not available until January 1, 2023. 3. During this two-year grant program, the City will submit a minimum of two (2), but no more than eight(8),progress reports to the County in a form determined by the County. Reports must be signed by a City official. These reports will include: a. a description of each activity accomplished pertaining to the scope of work; and b. reimbursement requests with both a Budget Summary Report Form, which is attached hereto as Exhibit D and incorporated herein by reference, and an Expense Summary Form, which is attached hereto as Exhibit E and incorporated herein by reference, unless the City has a spreadsheet similar to the Expense Summary Form already in use, in which case the City is free to use that spreadsheet instead of the Expense Summary Form. The City will submit the form or similar spreadsheet and not submit backup documentation for grant expenses. If backup documentation is submitted, SWD will not retain it. The City shall maintain this documentation in its records. If the City chooses to submit up to the maximum of eight (8)progress reports and requests for reimbursement during the two-year grant program, they shall be due to the County on the last day of the month following the end of each quarter (April 30, July 31, October 31, January 31), except for the final progress report and request for reimbursement,which shall be due by March 21, 2025. If the City chooses to submit the minimum of two progress reports and requests for reimbursement during the two-year grant program, they shall be due to the County by March 15, 2024 and March 21, 2025. Regardless of the number of progress reports the City chooses to submit, in order to secure reimbursement, the City must provide in writing to the County by the 5th working day of January 2024 and January 2025, the dollar amount of outstanding expenditures for which the City has not yet submitted a reimbursement request. 2 DocuSign Envelope ID: B904D725-D5D1-4674-9554-3D213A3017B8 4. If the City accepts funding through this grant program for the provision of waste reduction and recycling programs and projects for other incorporated areas of King County, the City shall explain the relationship with the affected adjacent city or cities that allows for acceptance of this funding and the specifics of the proposed programs and projects within the scope of work document related thereto. 5. The City shall be responsible for following all applicable Federal, state, and local laws, ordinances, rules, and regulations in the performance of work described herein. The City assures that its procedures are consistent with laws relating to public contract bidding procedures, and the County neither incurs nor assumes any responsibility for the City's bid, award, or contracting process. 6. During the performance of this Agreement, neither the City nor any Party subcontracting under the authority of this Agreement shall discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation, age, or presence of any sensory, mental, or physical handicap in the employment or application for employment or in the administration or delivery of or access to services or any other benefits under this Agreement as defined by King County Code, Chapter 12.16. 7. During the performance of this Agreement, neither the City nor any Party subcontracting under the authority of this Agreement shall engage in unfair employment practices as defined by King County Code, Chapter 12.18. The City shall comply fully with all applicable federal, state, and local laws, ordinances, executive orders and regulations that prohibit such discrimination. These laws include, but are not limited to, RCW Chapter 49.60 and Titles VI and VII of the Civil Rights Act of 1964. 8. The City shall use recycled paper for the production of all printed and photocopied documents related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for copying and printing and shall use recycled/recyclable products wherever practical. 9. The City shall maintain accounts and records, including personnel, financial, and programmatic records, and other such records as may be deemed necessary by the County, to ensure proper accounting for all project funds and compliance with this Agreement. All such records shall sufficiently and properly reflect all direct and indirect costs of any nature expended and service provided in the performance of this Agreement. These records shall be maintained for a period of six (6)years after termination hereof unless permission to destroy them is granted by the Office of the State Archivist in accordance with RCW Chapter 40.14. These accounts shall be subject to inspection, review, or audit by the County and/or by federal or state officials as so authorized by law. 10. The City shall maintain a record of the use of any equipment that costs more than $1,000 and is purchased with grant funds from King County for a total period of three (3) years. The records shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King County by March 31 of each year through the year 2025. 3 DocuSign Envelope ID: B904D725-D5D1-4674-9554-3D213A3017B8 11. The City agrees to credit King County on all printed materials provided by the County,which the City is duplicating, for distribution. Either King County's name and logo must appear on King County materials (including fact sheets, case studies, etc.), or, at a minimum, the City will credit King County for artwork or text provided by the County as follows: "artwork provided courtesy of King County Solid Waste Division" and/or"text provided courtesy of King County Solid Waste Division." 12. The City agrees to submit to the County copies of all written materials which it produces and/or duplicates for local waste reduction and recycling projects which have been funded through the waste reduction and recycling grant program. Upon request, the City agrees to provide the County with a reproducible copy of any such written materials and authorizes the County to duplicate and distribute any written materials so produced,provided that the County credits the City for the materials. 13. The City will provide the King County Project Manager with the date and location of each Recycling Collection Event provided by the City, as well as copies of any printed materials used to publicize each event, as soon as they are available but no later than thirty(30) days prior to the event. If there is any change in the date or the location of an event, the City will notify the County a minimum of thirty(30) days prior to the event. If the event brochure is required for admission to the City's event, the City is exempt from having to provide the brochure to King County. 14. If the City accepts funding through this grant program for the provision of recycling collection events for adjacent areas of unincorporated King County, the City shall send announcements of the events to all residences listed in the agreed upon areas listed in Exhibit A. The announcements and all other printed materials related to these events shall acknowledge King County as the funding source. 15. This project shall be administered by Tony Donati, Conservation Coordinator, or designee. B. The County: 1. The County shall administer funding for the waste reduction and recycling grant program. Funding is designated by the city and is subject to the King County Council's budget approval process. Provided that the funds are allocated through the King County Council's budget approval process, grant funding to the City will include a base allocation of$10,000 per year with the balance of funds to be allocated according to the City's percentage of King County's residential and employment population. However, if this population based allocation formula calculation would result in a city receiving less than $10,000 per year, that city shall receive an additional allocation that would raise their total grant funding to $10,000 per year. 4 DocuSign Envelope ID: B904D725-D5D1-4674-9554-3D213A3017B8 2. Within forty-five (45) days of receiving a request for reimbursement from the City, the County shall either notify the City of any exceptions to the request which have been identified or shall process the request for payment. If any exceptions to the request are made, this shall be done by written notification to the City providing the reason for such exception. The County will not authorize payment for activities and/or expenditures which are not included in the scope of work and budget attached as Exhibit A, unless the scope has been amended according to Section V of this Agreement. King County retains the right to withhold all or partial payment if the City's report(s) and reimbursement request(s) are incomplete (i.e., do not include proper documentation of expenditures and/or adequate description of each activity described in the scope of work for which reimbursement is being requested), and/or are not consistent with the scope of work and budget attached as Exhibit A. 3. The County agrees to credit the City on all printed materials provided by the City to the County, which the County duplicates, for distribution. Either the City's name and logo will appear on such materials (including fact sheets, case studies, etc.), or, at a minimum, the County will credit the City for artwork or text provided by the City as follows: "artwork provided courtesy of the City of Kent" and/or"text provided courtesy of the City of Kent." 4. The County retains the right to share the written material(s)produced by the City which have been funded through this program with other King County cities for them to duplicate and distribute. In so doing, the County will encourage other cities to credit the City on any pieces that were produced by the City. 5. The waste reduction and recycling grant program shall be administered by Lucy Auster, Project Manager, King County Solid Waste Division, or designee. III. DURATION OF AGREEMENT This Agreement shall become effective on either January 1, 2023 or the date of execution of the Agreement by both the County and the City, if executed after January 1, 2023, and shall terminate on June 30, 2025. The City shall not incur any new charges after December 31, 2024. However, if execution by either Party does not occur until after January 1, 2023, this Agreement allows for disbursement of grant funds to the City for County-approved programs initiated between January 1, 2023 and the later execution of the Agreement provided that the City complies with the reporting requirements of Section II.A of the Agreement. 5 DocuSign Envelope ID: B904D725-D5D1-4674-9554-3D213A3017B8 IV. TERMINATION A. This Agreement may be terminated by King County, in whole or in part, for convenience without cause prior to the termination date specified in Section III, upon thirty(30) days advance written notice. B. This Agreement may be terminated by either Party, in whole or in part, for cause prior to the termination date specified in Section III, upon thirty(30) days advance written notice. Reasons for termination for cause may include but not be limited to: nonperformance; misuse of funds; and/or failure to provide grant related reports/invoices/statements as specified in Section II.A.3. and Section II.A.4. C. If the Agreement is terminated as provided in this section: (1) the County will be liable only for payment in accordance with the terms of this Agreement for services rendered prior to the effective date of termination; and(2) the City shall be released from any obligation to provide further services pursuant to this Agreement. D. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or law that either Party may have in the event that the obligations, terms and conditions set forth in this Agreement are breached by the other Party. V. AMENDMENTS This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of work will only be approved if the proposed amendment is consistent with the most recently adopted King County Comprehensive Solid Waste Management Plan. Amendments will only be approved if the proposed change(s) is (are) consistent with and/or achieves the goals stated in the scope and falls within the activities described in the scope. Funds may be moved between tasks in the scope of work, attached as Exhibit A,upon written notification by the City to King County. VI. HOLD HARMLESS AND INDEMNIFICATION The City shall protect, indemnify, and hold harmless the County, its officers, agents, and employees from and against any and all claims, costs, and/or issues whatsoever occurring from actions by the City and/or its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all claims, demands, suits,penalties, losses, damages, or costs of any kind whatsoever(hereinafter "claims") brought against the County arising out of or incident to the City's execution of,performance of, or failure to perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer of any software, book, document, report, film, tape, or sound reproduction or material of any kind, delivered hereunder, constitutes an infringement of any copyright,patent, trademark, trade name, and/or otherwise results in unfair trade practice. 6 DocuSign Envelope ID: B904D725-D5D1-4674-9554-3D213A3017B8 VII. INSURANCE A. The City, at its own cost, shall procure by the date of execution of this Agreement and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with performance of work pursuant to this Agreement by the City, its agents, representatives, employees, and/or subcontractors. The minimum limits of this insurance shall be $1,000,000 general liability insurance combined single limit per occurrence for bodily injury, personal injury, and property damage. If the policy has an aggregate limit, a $2,000,000 aggregate shall apply. Any deductible or self-insured retentions shall be the sole responsibility of the City. Such insurance shall cover the County, its officers, officials, employees, and agents as additional insureds against liability arising out of activities performed by or on behalf of the City pursuant to this Agreement. A valid Certificate of Insurance and additional insured endorsement is attached to this Agreement as Exhibit C,unless Section VII.B. applies. B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self-insured for any of the above insurance requirements, a written acknowledgement of self-insurance is attached to this Agreement as Exhibit C. C. If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of the Washington Cities Insurance Authority(WCIA), a written acknowledgement/certification of current membership is attached to this Agreement as Exhibit C. VIII. ENTIRE CONTRACT/WAIVER OF DEFAULT This Agreement is the complete expression of the agreement of the County and City hereto, and any oral or written representations or understandings not incorporated herein are excluded. Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of this Agreement unless stated to be such through written approval by the County, which shall be attached to the original Agreement. IX. TIME IS OF THE ESSENCE The County and City recognize that time is of the essence in the performance of this Agreement. X. SEVERABILITY If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions. 7 DocuSign Envelope ID: B904D725-D5D1-4674-9554-3D213A3017B8 XI. NOTICE Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if sent to the King County Solid Waste Division and the City at the addresses provided below: Lucy Auster, Project Manager, or a provided designee King County Solid Waste Division Department of Natural Resources and Parks Lucy.auster@kingcounty.gov If to the City: Tony Donati, Conservation Coordinator, or a provided designee City of Kent 220 4th Avenue South Kent, WA 98032 IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below: City of Kent King County DocuSigned by: DocuSi/ggneedd by: E POE D67ED24 42 @�" � � Dep Dl V Di r-SWD 'V BY 48FSOBF2E1E7460... Dana Ralph, Mayor For Pat D. McLaughlin,Director City of Kent Solid Waste Division For Dow Constantine,King County Executive Mar 13, 2023 Mar 13, 2023 Date Date 8 DocuSign Envelope ID: B904D725-D5D1-4674-9554-3D213A3017B8 Exhibit A King County Waste Reduction and Recycling Grant Program City of Kent - 2023-2024 Scope of Work A. Basic Information 1. Applicant: City of Kent 2. Grant Project Manager: Tony Donati, Conservation Coordinator City of Kent 220 4th Ave. South Kent, WA 98032-5895 TEL - c: (206) 867-2739 o: (253) 856-5589 FAX - (253) 856-6500 Email - tdonati(&kentwa.aov Grant Contract Signer: Dana Ralph, Mayor City of Kent 220 4t" Ave. South Kent, WA 98032-5895 TEL: 253-856-5700 FAX: 253-856-6700 Email: dralph(cbkentwa.Qov 3. 2023-2024 Budget: $178,189.00 B. Proposed Scope of Work Task #1: Recycling Collection Events A) Schedule - Events will be held each March, June, and October, 2023-2024 B) Program/Project Description: • Total Number of Recycling Collection Events - Six (6) • Materials to be collected: • Appliances • Bulky Yard Debris (March & June) • Cardboard • CFC Appliances • Concrete, Asphalt, Rock, and Brick (June & October) • Electronics • Mattresses • Paint • Porcelain Toilets and Sinks • Reusable Household Goods • Textiles • Scrap Metal • Ferrous • Non-ferrous • Shredding 1 DocuSign Envelope ID: B904D725-D5D1-4674-9554-3D213A3017B8 • Styrofoam • Tires (March & October) • The following educational materials will be distributed: • Information on City recycling programs • Educational materials produced by King County Solid Waste Division and Hazardous Waste Management Program • Other educational materials as appropriate • Event Promotion: • Recycle event flyer will be posted on City website: KentWA.gov/TalkingTrash, detailing what residents can bring and giving credit to granting agencies funding the events. • Notices included in: • Event flyer mailed to 63,000 homes • City & Reporter Newspaper calendars • Kent social media (Facebook/Twitter) • Event flyer sent to city staff in multiple departments for distribution • Event flyers in brochure racks at Senior Center, Kent Commons, City Hall, and Centennial Center • Event posted on King County website • Event dates included on Republic Services' annual calendar distributed to residents C) Deliverables: The City will promote the recycling events to Kent single-family and multi- family residents in a variety of ways to ensure a good turnout, and contract with knowledgeable, experienced contractors to assist residents attending the events. In return, the city anticipates collecting 275-300 tons material from the local waste stream each year. Benefits of diverting these recyclables from the waste stream include: ❑ Saving limited space in our area's last remaining landfill ❑ Conserving natural resources ❑ Saving water and energy that would otherwise have been used in extraction of raw materials and in manufacturing D) Expected Outcomes/Impacts: By providing convenient and free collection at the March, June, and October Recycling Events, not only does it provide equity for all, but Kent residents can help reduce the amount of environmentally damaging materials from finding their way to King County's last remaining landfill, local storm drains and waterways, and vacant properties. With a population of approximately 135,000 residents, the City of Kent has experienced increased volumes in residents attending recent recycling events. The city anticipates this trend to continue with approximately 3,000 households participating each year, resulting in approximately 300 tons of materials diverted from the waste stream for recycling per event. In addition to diverting materials from the waste stream, attracting residents to these ever-popular events provides an opportunity to distribute educational 2 DocuSign Envelope ID: B904D725-D5D1-4674-9554-3D213A3017B8 material on City and King County recycling programs, enhancing their knowledge and improving behavior in purchasing, handling, and disposal of recyclable materials. E) Evaluation: Event reports will include: • Number of vehicles attending • Volume of each material collected • Event costs • Event summaries write up Task #2: Mini Neighborhood Recycling Collection Events A) Schedule: In compliance with county and environmental regulations conduct ten - sixteen mini collection recycling events between 2023-2024. B) Program/Project Description: • Materials to be collected: • Document Shredding • Electronics • Mattresses • Paint • Textiles • Event Promotion: • Mini recycle event flyer will be posted on City website: KentWA.gov/TalkingTrash, detailing what residents can bring and giving credit to granting agencies funding the events. • Notices included in: • City Community Calendar • Kent social media (Facebook/Twitter) • Advertised in the Mayor's weekly newsletter • Event flyer sent to city staff in other departments for distribution C) Deliverables: The City will promote these mini recycling events to Kent single-family and multi-family residents in a variety of ways to ensure a good turnout, and contract with knowledgeable, experienced contractors to assist residents attending the events. In return, the city anticipates collecting 50 tons material from the local waste stream each year. Benefits of diverting these recyclables from the waste stream include: ❑ Saving limited space in our area's last remaining landfill ❑ Conserving natural resources ❑ Saving water and energy that would otherwise have been used in extraction of raw materials and in manufacturing D) Expected Outcomes/Impacts By providing convenient and free mini neighborhood collection events throughout the year, not only does it provide equity for all, but Kent residents can help reduce the amount of environmentally damaging materials from finding their way to King County's last remaining landfill, local storm drains 3 DocuSign Envelope ID: B904D725-D5D1-4674-9554-3D213A3017B8 and waterways, and vacant properties. These events will also reach a different population due to their smaller nature, variety of locations and days on which they will be held. These events are also intended to reduce the amount of congestion we traditionally see at our regular larger events. With a population of approximately 135,000 residents, the City of Kent has experienced increased volumes in residents attending recent recycling events. The city anticipates approximately 1,000 - 1,500 households to participate each year, resulting in approximately 10-15 tons of materials diverted from the waste stream for recycling per event. In addition to diverting materials from the waste stream, attracting residents to these new events provides an opportunity to distribute educational material on City and King County recycling programs, enhancing their knowledge and improving behavior in purchasing, handling, and disposal of recyclable materials. E) Evaluation Event reports will include: • Number of vehicles attending • Volume of each material collected • Event costs • Event summaries write up Task #3: Residential, Multifamily & Business Outreach A) Schedule: 2023-2024 B) Program/Project Description: The city of Kent will use different forms of media, presentations, trainings, online materials, and promotional items to promote waste reduction and recycling programs. The city will look to staff and/or consultants to continue providing outreach as well. Priority areas of focus will include working with multifamily properties on the regional outreach messaging to promote contamination reduction within the recycling stream. Other focuses will be targeted on residential food waste diversion where the city will purchase and distribute compostable BioBags. The city will also team with other south sound cities on monthly social media outreach through Facebook boosts to promote common outreach messages to a broader audience. The city will assist in providing education to businesses on the requirements of HB 1799 - organics materials. Finally, the city will continue to team with our contracted garbage hauler as we implement our own Contamination Reduction Program for residential and multifamily customers. City staff will evaluate monthly reports and visit properties needing assistance and/or have high contamination rates providing outreach and education along with hauler staff. C) Deliverables: The city will produce media pieces, displays, trainings, online materials, and promotional items, which may include, but are not limited to posters, 4 DocuSign Envelope ID: B904D725-D5D1-4674-9554-3D213A3017B8 postcards, flyers, and workshops. These materials will be used to promote waste reduction and recycling including food waste. The city may produce educational materials for property owners/managers and residents, distribute recycle tote bags, and conduct onsite visits to assist properties on proper contamination reduction within the recycle stream and avoid possible fines from the garbage company. D) Expected Outcomes/Impacts: Postcards, flyers, advertisements, social media announcements, and online materials will promote upcoming City and County events and inform residents about resources available for waste reduction and recycling specific to their home. The city will increase awareness of and participation in the City's Waste Reduction and Recycling Programs. Businesses will be aware of the requirements and different methods to comply with HB 1799. The city will educate residents of the proper methods of recycling and waste dispose of non-recyclable materials to reduce recycle contamination. E) Evaluation: Reports will include: • The city will record the number of businesses and residents were reached, number of events and the types of materials that were distributed. • The city will record the number of properties who received outreach, the number of outreach materials were distributed, the percentage contamination reduced, and a summary calculation of changes and improvements made to each facility's recycling volumes. Task #4: Residential Recycling Event Brochure Translation A) Schedule: 2023-2024 B) Program/Project Description: To better engage with our diverse populations the city will look to translate its Residential Recycling Event Brochure into Spanish and possibly other languages for the first time. C) Deliverables: Spanish is the second leading language spoken in the diverse city of Kent. The city will work with a translation service to translate its recycling collection event brochure into at least one additional language. D) Expected Outcomes/Impacts: Translating the city's recycle event brochure into another language provides equity and inclusion to those who do not read or speak English as a first language. Additional languages may also lead to more people attending events and more items being property recycled. 5 DocuSign Envelope ID: B904D725-D5D1-4674-9554-3D213A3017B8 E) Evaluation: A report of which languages the brochure was translated into, and copies of the new brochure will be shared. Task #5: City Purchases Promoting Waste Reduction and Recycling A) Schedule: 2023-2024 B) Activities: • The city may purchase water bottle refill stations which may be installed in city parks and/or buildings. • The city will purchase compostable plates, cups, and utensils for staff to utilize during staff lunches or celebrations to reduce the amount of non- recyclable and single use plastics entering the waste stream. • The city will collect and pay for the disposal to recycle Styrofoam and light bulbs within city facilities. C) Performance and Impact Objectives: • The city of Kent has one of the highest quality drinking water in the area. Within this budget timeframe, Kent will purchase and install water bottle refill stations which may be installed in city owned parks and/or buildings. Residents will understand that water coming from their tap, in Kent, is just as high in quality as water from bottles they purchase at the store. Refillable water bottle stations are quick and easy for all people to use and provide contactless refilling abilities. Stations inspire trust in the quality and safety of the city's tap water and encourage proper hydration as well. Using a water bottle refill station saves one to two plastic water bottles from being purchased and improperly disposed of. • The city of Kent understands the importance of waste reduction and extending the life of King County's last remaining landfill. The city has been composting food waste within city facilities for over a decade. By continuing to purchase compostable plates, cups, and utensils for staff use it not only saves our landfill, but it also educates the user of the product. The city purchases clearly labeled compostable items (including brown paper plates and brown colored utensils) to signify to the user to be more cautious and to ensure it can go into the correct receptacle. • Creating opportunities for staff and residents to recycle Styrofoam and light bulbs is very important to responsibly reducing the waste stream. The city partners with Kent's own, StyroRecycle, the state's only Styrofoam recycling facility, to recycle its generated Styrofoam. The city has two large gaylords which collect Styrofoam and keeps it from our waste stream. Once full, StyroRecycle comes to collect the containers for a fee. 6 DocuSign Envelope ID: B904D725-D5D1-4674-9554-3D213A3017B8 The city also houses multiple lightbulb recycle stations throughout multiple facilities that are available to public and staff. These containers need to be purchased and once full, are shipped to a local bulb recycler. D) Evaluation: • The city will report on the number of water bottle refill stations purchased and installed. • The city will provide proof of purchase of compostable materials. • The city will provide weight of recycled Styrofoam and number of lightbulb recycle stations purchased and shipped. Task #6: Solid Waste Professional Development and Education for Staff The city will utilize grant dollars to continually educate staff on current matters regarding solid waste and waste reduction. Professional development and staying updated on the latest trends in solid waste and waste reduction and recycling are of the upmost importance. The city will utilize grant dollars to continually educate staff on these matters by: • Becoming a WSRA member • Attending the WSRA annual conference • Registering for other appropriate educational trainings through the WSRA, SWANA, and other opportunities that may become available. Task #7: Grant Administration The city will perform the following: • Track project expenses. • Provide ongoing grant administration through the completion of the tasks, as outlined in this Scope of Work. • Prepare reports for the grant program; and • Prepare final report. 7 DocuSign Envelope ID: B904D725-D5D1-4674-9554-3D213A3017B8 Exhibit B 2023-2024 WRR Grant Guidelines Program Eligibility: The King County Solid Waste Division(SWD)has prepared a list of Re+Action Ideas that expands on the WRR Case Studies shared in the past two grant cycles and that includes new creative and innovative project ideas for WRR Grant proposals/scopes of work(Attachment 3). The goal of this list is to offer ideas for innovative projects beyond current WRR SOWs including, ideas for incorporating Equity and Social Justice into all of our work such as transcreating materials and signage into top spoken languages in King County. The list offers ideas for influencing waste prevention and recycling consistent with Title 10 of King County Code, the King County Strategic Climate Action Plan, and the King County 2019 Comprehensive Solid Waste Management Plan(Comp Plan), all of which have policies to achieve Zero Waste of Resources by 2030. SWD strongly encourages consideration of these projects in the development of grant proposals and encourages Cities to leverage WRR grant funds with multi-city projects. Grant funds may be used for a variety of WRR related programs consistent with the Comp Plan. Cities are encouraged to work together to leverage funds and have a greater influence on waste prevention and recycling. Cities may choose to use their funding on one program or a combination of programs. For WRR program ideas, please refer to the Re+Action Ideas, which includes the examples below. Sample Re+Actions • Food Waste—Food rescue infrastructure investment—supporting hunger relief organizations and food banks with resources like food storage, trucks, etc. • Community - Establishing tool and other equipment libraries or other sharing initiatives, e.g., borrow party packs for picnics and birthday parties. • Paper/Plastic Recycling - Multi-family - Technical assistance and in-person outreach to increase recycling in multifamily complexes, with an emphasis of a multicultural and multilingual approach such as through Spanish speaking Facilitadores and or use of other regularly spoken languages for a particular housing community. • Banning single-use items in dine-in restaurants and hotels, e.g., coffee cups, water bottles, mini personal care items, etc. • Conduct food waste audits and implement customized food waste recycling programs in economically and culturally diverse communities. In addition, below are project examples included in the Case Studies shared in the last two grant cycles. Sample Case Study Actions • City Development of Contracts for"Responsible Recycling." • Purchase School Milk Dispensers and Reusable Cups to Replace Single-use Milk Cartons. • City of Bellevue Recycling Unusual of Bulky Items. • City of Kirkland Organics Contamination Enforcement—Cart Tagging 1 DocuSign Envelope ID: B904D725-D5D1-4674-9554-3D213A3017B8 Please contact Lucy Auster at 206-477-5268 or lucy.auster(&kin2county.2ov if you have questions about specific program eligibility and/or consistency with the Comp Plan. The following are not eligible for funding: • Collection of garbage, except for residual garbage related to the collection of recyclables. • Household Hazardous Waste (HHW) education programs. • Collection of any household hazardous waste items including, but not limited to: treated wood,paint, lead acid batteries, oil, gasoline, and antifreeze, fluorescent lights. Cities should pursue funding for HHW collection or education programs through the King County Hazardous Waste Management Program (Haz Waste) or the Washington State Department of Ecology Local Solid Waste Financial Assistance (LSWFA) Program. Grant Administration Requests for Reimbursement: Cities may submit as few as one request for reimbursement per year during the funding cycle, due no later than March 16, 2024 and March 14, 2025. Alternately, Cities may submit requests for reimbursement as frequently as quarterly. A Budget Summary Report Form and an Expense Summary Report Form must be used when submitting requests for reimbursement and will be provided to Cities when the grant agreements are executed. Accrual Reporting: By the 5th working days of January 2024 and January 2025, Cities must notify SWD of the amount of their total expenditures for work that has been completed in the previous year but for which a request for reimbursement has not yet been submitted so that SWD can accrue the amounts. Progress Reports Progress reports describing program activities, accomplishments, and evaluation results must accompany each request for reimbursement. All progress reports must be signed by a City official and be submitted via email. Amendments Amendments to grant Interagency Agreements (IAAs) are unnecessary unless the City wishes to significantly change its scope of work. In general, a significant change would be one in which the City wishes to add or delete a task from its scope of work. Amendments will only be approved if the proposed change(s) is/are consistent with and/or achieves the goals stated in the scope and falls within the activities described in the scope. A minor change, such as moving dollars between tasks, would only require written notification, which may be submitted via e-mail. However, the City should contact SWD when considering changes to their scopes to determine if an amendment is needed. 2 DocuSign Envelope ID: B904D725-D5D1-4674-9554-3D213A3017B8 710/21/2022 E(MM/DD/YYYY) ACORO® CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Jamie Arnold) Seattle-Alliant Insurance Services, Inc. PHONE FAX 1420 Fifth Avenue, Suite 1500 (A/C. A/c No Et): 949-627-7000 A/c No: Seattle WA 98101 ADDRESS: Jamie.Arnoldi@alliant.com INSURERS AFFORDING COVERAGE NAIC# INSURER A:Safety National Casualty Coro 15105 INSURED KE583802 INSURER B: City of Kent 220 Fourth Avenue South INSURERC: Kent WA 98032-5895 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:2086473115 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR IN SD WVD POLICY NUMBER MM/DD MM/DD/Y A X COMMERCIAL GENERAL LIABILITY GL6676154 1/1/2022 1/1/2023 EACH OCCURRENCE $2,000,000 CLAIMS-MADE � OCCUR PREM SES Ea occRENTurrDence $500,000 MED EXP(Any one person) $ PERSONAL&ADV INJURY $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 POLICY PRO ❑ LOC PRODUCTS-COMP/OP AGG $4,000,000 JECT OTHER: SIR $500,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB HCLAIMS-MADE AGGREGATE $ DIED I I RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBEREXCLUDED. ❑ N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Re:Waste Reduction and Recycling(WRR)Grant Application for King County 2023-2024. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN King County Solid Waste Division ACCORDANCE WITH THE POLICY PROVISIONS. Attn: Lucy Auster 201 S Jackson St, Suite 701 AUTHORIZED REPRESENTATIVE Seattle WA 98104 CJ✓low. t1•lNWrp ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: B904D725-D5D1-4674-9554-3D213A3017B8 Exhibit D BUDGET SUMMARY REPORT FORM 2023-2024 Waste Reduction &Recycling Grant Program City: Date: Address: Phone: Invoice #: Report Period: Preparer's Name: Contract#: Total amount requested this period: Total amount previously invoiced: Original interlocal amount: Total amount charged to date: $ - Amount remaining for completion of interlocal: $ - Scope of Work Current Amount Task Description Budget Quarter Previously Remaining # (Task/title) Costs Invoiced Balance 1 1 $ - 2 $ - 3 $ - 4 $ - 5 $ - 6 $ - 7 $ - TOTALS $ - $ - $ - $ - For King County Use Contract# 0 Project 1126942 Org 720122 Exp.Account 54150 Task 22.000' Purchase Order# Requisition# Receipt Supplier# Supplier Pay Site Invoice# Payment Type Total charges this period are approved for paymen$ Project Manager: Date DocuSign Envelope ID:B904D725-D5D1-4674-9554-3D213A3017B8 Exhibit D Exhibit D DocuSign Envelope ID:B904D725-D5D1-4674-9554-3D213A3017B8 Exhibit E King County Waste Reduction Recycling Grant Expense Summary Form 2023-2024 Grant Cycle City of Reimbursement Request# Date Contract# Task Title & No. Vendor Date of Service Item Description Invoice No. Amount Paid Total 0 DocuSign Certificate Of Completion Envelope Id: B904D725D5Dl467495543D213A3017B8 Status:Completed Subject: 23-2024 WRR Agreement City of Kent;CPA 6358119 Source Envelope: Document Pages:24 Signatures:2 Envelope Originator: Certificate Pages:6 Initials:6 Maryela Medina AutoNav: Enabled 401 5TH AVE Envelopeld Stamping:Enabled SEATTLE,WA 98104 Time Zone:(UTC-08:00)Pacific Time(US&Canada) mmedina@kingcounty.gov IP Address:64.207.219.137 Record Tracking Status:Original Holder: Maryela Medina Location: DocuSign 1/17/2023 12:59:16 PM mmedina@kingcounty.gov Security Appliance Status:Connected Pool:FedRamp Storage Appliance Status:Connected Pool:King County-Dept of Natural Resources-Solid Location: DocuSign Waste Signer Events Signature Timestamp Lucy Auster gD Sent: 1/17/2023 1:06:36 PM lucy.auster@kingcounty.gov Viewed: 1/17/2023 1:11:39 PM Project/Program Manager III Signed: 1/17/2023 1:11:52 PM KC_DN RP_S W D Security Level:Email,Account Authentication Signature Adoption: Pre-selected Style (None) Using IP Address:98.59.228.115 Electronic Record and Signature Disclosure: Accepted:3/30/2021 1:31:21 PM ID:306650db-974e-4f79-ae65-b9089b50656d Eliza Kruszynski LD�S Sent: 1/17/2023 1:11:57 PM ekruszynski@kingcounty.gov Viewed: 1/17/2023 4:31:53 PM Security Level:Email,Account Authentication Signed: 1/17/2023 4:36:48 PM (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.222.20 Electronic Record and Signature Disclosure: Accepted: 1/17/2023 4:31:53 PM ID:353cfd19-eedb-4f2d-a2f5-4047605d37a8 Josh Marx LDS Sent: 1/17/2023 4:36:53 PM Josh.Marx@kingcounty.gov Viewed: 1/17/2023 5:15:37 PM Environmental Prog.Mng Supv Signed: 1/17/2023 5:16:14 PM KC DNRP SWD Signature Adoption: Pre-selected Style Security Level:Email,Account Authentication (None) Using IP Address:67.185.152.88 Electronic Record and Signature Disclosure: Not Offered via DocuSign Andy Smith EDS Sent: 1/17/2023 5:16:19 PM andysmith@kingcounty.gov Viewed: 1/18/2023 7:41:41 AM Recycling and Environmental Services Manager Signed: 1/18/2023 9:34:04 AM KC DNRP SWD Signature Adoption: Pre-selected Style Security Level:Email,Account Authentication (None) Using IP Address:24.17.224.62 Electronic Record and Signature Disclosure: Signer Events Signature Timestamp Accepted:6/9/2021 9:47:31 AM ID:a9f068e7-d3eb-4195-becf-7f87d62aed4e Jesse Gonzalez EDS Sent: 1/18/2023 9:34:10 AM jesse.gonzalez@kingcounty.gov Viewed: 1/18/2023 9:44:52 AM Finance Manager Signed: 1/18/2023 9:44:57 AM KC_DN RP_S W D Security Level:Email,Account Authentication Signature Adoption: Pre-selected Style (None) Using IP Address:76.147.149.61 Electronic Record and Signature Disclosure: Accepted:5/4/2021 8:35:37 AM ID:5502e29a-Oce6-466f-843c-912d 18f30b5f Dana Ralph ED...Signedby Sent: 1/18/2023 9:45:02 AM dralph@kentwa.gov MA K*L Resent:2/10/2023 4:10:55 PM Mayor 93E99067Eo24442_ Resent:2/27/2023 11:01:21 AM Security Level:Email,Account Authentication Resent:3/13/2023 9:18:51 AM (None) Signature Adoption: Pre-selected Style Viewed:3/13/2023 12:04:29 PM Using IP Address: 146.129.252.126 Signed:3/13/2023 12:04:35 PM Electronic Record and Signature Disclosure: Accepted:9/22/2021 10:45:01 AM ID:6a8efd Oc-2d e7-467f-b094-ffeeb 1967970 Glynda Steiner / by. Sent:3/13/2023 12:04:39 PM gsteiner@kingcounty.gov Vda. s{t,vutr Viewed:3/13/2023 1:44:32 PM De Div Dir-SWD [DI-Sig"Id �soeF2E1E746o Signed:3/13/2023 1:45:37 PM P 9 KC DNRP SWD Signature Adoption: Pre-selected Style Security Level:Email,Account Authentication (None) Using IP Address: 174.204.69.195 Signed using mobile Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Tony Donati � Sent: 1/18/2023 9:45:03 AM tdonati@kentwa.gov ED Viewed: 1/25/2023 12:02:48 PM City of Kent Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Laila McClinton Sent:Sent:3/13/2023 12:04:40 PM Laila.McClinton@kingcounty.gov i ED King County Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Carbon Copy Events Status Timestamp Accepted:4/2/2021 2:31:37 PM ID:493e35d3-ecab-4d59-8cb1-b13235a4976d Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/17/2023 1:06:36 PM Certified Delivered Security Checked 3/13/2023 1:44:32 PM Signing Complete Security Checked 3/13/2023 1:45:37 PM Completed Security Checked 3/13/2023 1:45:37 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 1/5/2021 8:49:30 AM Parties agreed to: Lucy Auster,Eliza Kruszynski,Andy Smith,Jesse Gonzalez,Dana Ralph,Laila McClinton ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, King County-ZZDepartmentTemplate 03 (we,us or Company) may be required by law to provide to you certain written notices or disclosures. 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