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HomeMy WebLinkAboutCity Council Meeting - Council - Regular Minutes - 3/7/2023 Approved Kent City Council • City Council Regular Meeting KENT Minutes WAS M IN G 7 0 N March 7, 2023 Date: March 7, 2023 Time: 7:02 p.m. Place: Chambers 1. CALL TO ORDER/FLAG SALUTE Mayor Ralph called the meeting to order. 2. ROLL CALL Attendee Name 1Titie Status Arrived Dana Ralph Mayor Present Bill Boyce Council President Present Brenda Fincher Councilmember Present Satwinder Kaur Councilmember Excused Marli Larimer Councilmember Remote Toni Troutner Councilmember Present Les Thomas Councilmember Present Zandria Michaud Councilmember Present 3. AGENDA APPROVAL A. I move to approve the agenda as presented. RESULT: MOTION PASSES [UNANIMOUS] MOVER: Bill Boyce, Council President SECONDER: Les Thomas, Councilmember AYES: Boyce, Fincher, Larimer, Troutner, Thomas, Michaud 4. PUBLIC COMMUNICATIONS A. Public Recognition L Employee of the Month Mayor Ralph recognized Tony Cameron as the City's March Employee of the Month. H. Appointment to the Civil Service Commission Mayor Ralph recognized Charlie Mitchell as her recommended appointment to the Civil Service Commission and requested the Council confirm her appointment. B. Community Events Council President Boyce provided upcoming events at the accesso ShoWare Kent City Council City Council Regular Meeting March 7, 2023 Minutes Kent, Washington Center and welcomed the public to attend events, including the Thunderbirds Hockey games. Councilmember Fincher advised of upcoming Spotlight Series events and invited the public to participate in upcoming recycling events and the Team- up-to-Clean-up event in May. S. REPORTS FROM COUNCIL AND STAFF A. Mayor Ralph's Report and Chief Administrative Officer's Report Mayor Ralph advised the Chief Administrative Officer's Report is included in today's agenda packet and there is no executive session tonight. Mayor Ralph announced the Kent 101 civics program is underway. Mayor Ralph serves on the Puget Sound Regional Council Executive Committee and Board that recently discussed safe streets grants and available funding. Mayor Ralph advised Kent was selected as a grant recipient. Mayor Ralph advised of recent visits to local schools. Mayor Ralph conveyed there is a new Police Department program called the "Take me Home program." The Take Me Home Program was designed for the safe return of loved ones who may have difficulty communicating or may need special assistance during an emergency situation. This kind of assistance may be needed if the person is unable to speak or properly identify themselves, or if they become disoriented or act in a manner that could be misinterpreted by first responders. If a person registered in the system is encountered by a police officer, the officer can query the database searching by name, physical description or unique characteristics. Once their record has been located the officer has the information at-hand to appropriately assist the person. This program is for individuals with autism, Down syndrome, developmental or cognitive disabilities. It is also intended to assist senior citizens who suffer from dementia or Alzheimer's. B. Councilmembers' Reports Council President Boyce serves as the chair of the Operations and Public Safety Committee and provided a recap of today's agenda item. Boyce serves as the chair of the City Council Workshop and provided a recap of today's presentation on the Riverbend Golf complex. Councilmember Michaud serves as the chair of the Parks and Human Services Committee and provided an overview of the agenda items from the March 2nd ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 2 of 6 Kent City Council City Council Regular Meeting March 7, 2023 Minutes Kent, Washington meeting. Councilmember Troutner serves on the Regional Transit Committee that hear a presentation from King County Metro on the new Metro Flex program. Councilmember Fincher serves on the Puget Sound Regional Council's Mental Illness and Drug Dependency Committee that recently discussed the four emerging needs programs that received grants. The Committee also received a briefing from the Community Crisis Assistance Team. 6. PUBLIC HEARING None 7. PUBLIC COMMENT Cliff Cawthon, a Kent Resident provided remote public comment relating to the Race and Equity Strategic Plan and requested revisions to add a robust housing program to create affordable and middle housing. S. CONSENT CALENDAR I move to approve Consent items A - K. RESULT: APPROVED [UNANIMOUS] MOVER: Bill Boyce, Council President SECONDER: Les Thomas, Councilmember AYES: Boyce, Fincher, Larimer, Troutner, Thomas, Michaud A. Approval of Minutes i. Council Workshop - Workshop Regular Meeting - Feb 21, 2023 5:00 PM ii. City Council Meeting - City Council Regular Meeting - Feb 21, 2023 7:00 PM B. Payment of Bills - Approve MOTION: I move to approve the payment of bills received through 1/15/23 and paid on 1/15/23 and bills received through 1/31/23 and paid on 1/31/23; approve the checks issued for payroll 1/1/23 - 1/15/23 and paid on 1/20/23 and checks issued for payroll 1/16/23 - 1/31/23 and paid on 2/3/23, all audited by the Operations and Public Safety Committee on 2/7/23; approve the payment of bills received through 2/15/23 and paid on 2/15/23 and approve the checks issued for payroll 2/1/23 - 2/14/23 and paid on 2/17/23, all audited by the Operations and Public Safety Committee on 2/21/23. C. Excused Absence for Councilmember Kaur - Approve ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 3 of 6 Kent City Council City Council Regular Meeting March 7, 2023 Minutes Kent, Washington MOTION: I move to approve an excused absence for Councilmember Kaur for the City Council meeting of March 7tn, 2023. D. Appointment to the Civil Service Commission - Confirm MOTION: I move to confirm the Mayor's appointment of Charlie Mitchell to serve the remainder of the six-year term on the Civil Service Commission that was recently vacated by Jeff Piecewicz, for a term will be effective March 8, 2023 through April 30, 2024. E. Collaborative Solutions, LLC Agreement for Workday Lean-on Services Support - Authorize and Ratify MOTION: I move to amend the City's Master Services Agreement with Collaborative Solutions, LLC to include one- year of Workday Lean-on Services Support, at a cost of $71,300, to provide that future change orders and statements of work be authorized according to the amended value of all work performed under the Master Services Agreement, and to ratify all prior agreements, change orders, and statements of work with Collaborative Solutions, LLC, subject to final terms and conditions acceptable to the Human Resources Director and City Attorney. F. Resolution Adopting the Equity Strategic Plan - Adopt MOTION: I move to adopt Resolution No. 2058, to adopt the Race and Equity Action Plan, which establishes specific actions necessary to ensure government policies and practices are equitable for all persons who live, work, and visit Kent. G. 2023-2027 City Art Plan - Adopt MOTION: I move to adopt the 2022-2027 City Art Plan. H. Community Development Block Grant 2023 Annual Action Plan - Approve MOTION: I move to approve the Community Development Block Grant 2023 Annual Action Plan, including funding allocations and contingency plans and authorize the Mayor to execute the appropriate certifications and agreements subject to final terms and conditions acceptable to the Parks Director and City Attorney. I. King County Parks Capital and Open Space Program - Capital Project Grant Agreement (Morrill Meadows Park) - Authorize ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 4 of 6 Kent City Council City Council Regular Meeting March 7, 2023 Minutes Kent, Washington MOTION: I move to accept grant funds in the amount of $500,000.00 from the King County Parks Capital and Open Space Program for the Morrill Meadows Park Renovation Project, amend the budget, authorize expenditure of funds, and authorize the Mayor to sign all necessary agreements and other documents, subject to terms and conditions acceptable to the Parks Director and City Attorney. J. King County Parks Capital and Open Space Program - Capital Project Grant Agreement (Salt Air Vista Park) - Authorize MOTION: I move to accept grant funds in the amount of $338,000.00 from King County Parks Capital and Open Space Program for the Salt Air Vista Park Renovation Project, amend the budget, authorize expenditure of funds, and authorize the Mayor to sign all necessary agreements and other documents, subject to terms and conditions acceptable to the Parks Director and City Attorney. K. King County Parks Capital and Open Space Program - Capital Project Grant Agreement (Regional Trails Enhancement Project) - Authorize MOTION: I move to accept grant funds in the amount of $206,437.00 from the King County Parks Capital and Open Space Program for the Regional Trails Enhancement Project, amend the budget, authorize expenditure of funds, and authorize the Mayor to sign all necessary agreements and other documents, subject to terms and conditions acceptable to the Parks Director and City Attorney. 9. OTHER BUSINESS None 10. BIDS A. 2023 Crack Sealing - Award Public Works Director, Chad Bieren presented the 2023 Crack Sealing bid and recommended awarding to Huizenga Enterprises, LLC. MOTION: I move to award the 2023 Crack Sealing Project to Huizenga Enterprises, LLC in the amount of $186,455.88 and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 5 of 6 Kent City Council City Council Regular Meeting March 7, 2023 Minutes Kent, Washington RESULT: MOTION PASSES [UNANIMOUS] MOVER: Brenda Fincher, Councilmember SECONDER: Marli Larimer, Councilmember AYES: Boyce, Fincher, Larimer, Troutner, Thomas, Michaud B. Morrill Meadows Park Renovation Bid - Award Park Planning and Development Manager, Terry Jungman presented the Morrill Meadows Renovation Project scope, schedule and budget and also detailed the public engagement during the planning process. Jungman recommended awarding the bid to Harkness Construction, LLC. MOTION: I move to award the Morrill Meadows Park Renovation project to Harkness Construction, LLC in the amount of $1,599,753.00, including Washington State Sales Tax, and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Park Director. RES LU T: MOTION PASSES [UNANIMOUS] MOVER: Zandria Michaud, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Fincher, Larimer, Troutner, Thomas, Michaud 11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION None 12. ADJOURNMENT Mayor Ralph invited the public to attend her State of the City on March 141" at 7 p.m. at the Kent Meridian Performing Arts Center. Mayor Ralph adjourned the meeting. Meeting ended at 7:37 p.m. Ki- lP.y A. KoTno-to- City Clerk ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 6 of 6 E A-- Z o a� �a U N cca 0 E N N L 0 'a I% a a 3 s L o W �- R _ Ln s E a V) o u, •• V °' 4- N O Ln H C C 3u g ui aj •E t W '^ 1 V L W L H 'V 3 in C .a L c C 'G > o m •p 'p� U O 3a y V V ° c m ,v + 3 a� L o V G cW U o sM C. = E °7 = L. u �C �° o G7 ;, s u � U L C C " U L J W a J M Z Z = fu L a a a� 0- cn ,� > a� a Ln wv� IV Mo rrill Meadows �= KENT Park Phase 2 W A 5 H I N G TO N Renovation Terry Jungman Park Planning & Development Manager 03/07/2023 p Morrill Meadows' Park IV;a x� IQ i llrr" + 'T u. t . t t i '�• i. �- ram....r - _ Morrill MeadowsPhase I• e.•• • 11AIr-opAKS Morrill t w Which features in the proposed park concept are you most excited about? Public =; 80 711 Engagement 70 c �+ a k � so • EngageKentParks.com 50 • 7,498 mailers • Direct contact with 12 multi- 3 3S family complexes • Notices posted in the park and in the YMCA KSD Peach Jar 1 i �'+ " • 110 survey responses ��vt sn _ Question options - Enhanced shelmr amenities(tables,BIRD pits,etc-) 0 ppvered Saga 49 Playground *Open L- 40 Nature Play Respondents are lookingforward most to an improved playground and nature play opportunitites. y PION C' TA Morrill Meadows - y + Scope, Schedule & - 6' CLIMBING Budget HILh Y - - �.. '-:]'TAG E TOWER AND • Park improvements include playground r F T replacement and expansion, drainage and ` 10 SWINGS •r• stormwater upgrades, nature-based play area, r 4 covered stage, ADA upgrades, pollinator meadow, and improvements to turf and �� �; % ', ��F� irrigation of great lawn. �r r lip TAI • Construction Schedule • April — September 2023 • Funding • Parks Capital F , EU ER -� '. 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