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HomeMy WebLinkAboutCAG2023-174 - Original - Veltre Engineering, Inc. - Centennial Center Fire Alarm Upgrade (FAC23-08) - 03/18/2023 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: wM Agreement Routing Form Dir. Assist: �L • For Approvals,Signatures and Records Management KE N T This form combines&replaces the Request for Mayor's Signature and Contract Cover B` WASHINGTON Sheet forms. Dir/Dep Dir: BL Originator: Department: Leah Bryant Parks, Recreation & Community Services Date Sent: Date Required: > 03/06/2023 ASAP 0 CL Authorized to Sign: Date of Council Approval: QDirector or Designee NA Budget Account Number: Grant? Yes WINo F00050.64190.5810 Budget?w]Yes:No Type: N/A Vendor Name: Category: Veltre Engineering, Inc. Contract Vendor Number: Sub-Category: = 2511885 Original a0 Centennial Center Fire Alarm Upgrade, FAC23-08 Project Name: pg 3- Project Details:As described in attached Exhibit A, incorporated herein, the contractor shall provide fire protection engineering, design services, bid support, and construction quality control services to upgrade the fire alarm system at the Centennial Center building. C d Agreement Amount: $1 3 965.00 Basis for Selection of Contractor: Other `Memo to Mayor must be attached Start Date: March 2023 Termination Date: 12/31/2024 Im Q Local Business?F--]YeslzNo* If meets requirements per KCC3.70.100,please complete"Vendor Purchase-Local Exceptions'form on Cityspace. Business License Verification:Yes In-Process Exempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: FTesQNo CAG2023-174 Comments: CA G 3 4) H •� i N 3 f0 C V1 Date Routed to the City Clerk's Office: 3/20/23 ,c«w»373__,0 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 • KEN T W A s H i N G 1 o H PROFESSIONAL SERVICES AGREEMENT between the City of Kent and Veltre Engineering, Inc. THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Veltre Engineering, Inc. organized under the laws of the State of Washington, located and doing business at 300 Deschutes Way SW, Suite 210, Tumwater, WA, 98501, 509-859-2709 (hereinafter the "Contractor"). I. DESCRIPTION OF WORK. The Contractor shall perform the following services for the City: As described in attached Exhibit A, incorporated herein, the contractor shall provide fire protection engineering, design services, bid support, and construction quality control services to upgrade the fire alarm system at the Centennial Center building. The Contractor further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement, and the Contractor shall complete the work by 12/31/2024. III. COMPENSATION. The City shall pay the Contractor a total amount not to exceed $13,965.00 for the services described in this Agreement. The Contractor shall invoice the City monthly based on time and materials incurred during the preceding month. The hourly rates charged for the Contractor's services shall be as delineated in the attached and incorporated Exhibit A. All hourly rates charged shall remain locked at the negotiated rates throughout the term of this Agreement. Card Payment Program. The Contractor may elect to participate in automated credit card payments provided for by the City and its financial institution. This Program is provided as an alternative to payment by check and is available for the convenience of the Contractor. If the Contractor voluntarily participates in this Program, the Contractor will be solely responsible for any fees imposed by financial institutions or credit card companies. The Contractor shall not charge those fees back to the City. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Contractor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Contractor maintains and pays for its own place of business from which the Contractor's services under this Agreement will be performed. C. The Contractor has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained the Contractor's services, or the Contractor is engaged in an independently PROFESSIONAL SERVICES AGREEMENT - 1 ($20,000 or Less) established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Contractor is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Contractor has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by the Contractor's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Contractor maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party seven (7) calendar days written notice at its address set forth on the signature block of this Agreement. VI. FORCE MA)EURE. Neither party shall be liable to the other for breach due to delay or failure in performance resulting from acts of God, acts of war or of the public enemy, riots, pandemic, fire, flood, or other natural disaster or acts of government ('force majeure event"). Performance that is prevented or delayed due to a force majeure event shall not result in liability to the delayed party. Both parties represent to the other that at the time of signing this Agreement, they are able to perform as required and their performance will not be prevented, hindered, or delayed by the current COVID-19 pandemic, any existing state or national declarations of emergency, or any current social distancing restrictions or personal protective equipment requirements that may be required under federal, state, or local law in response to the current pandemic. If any future performance is prevented or delayed by a force majeure event, the party whose performance is prevented or delayed shall promptly notify the other party of the existence and nature of the force majeure event causing the prevention or delay in performance. Any excuse from liability shall be effective only to the extent and duration of the force majeure event causing the prevention or delay in performance and, provided, that the party prevented or delayed has not caused such event to occur and continues to use diligent, good faith efforts to avoid the effects of such event and to perform the obligation. Notwithstanding other provisions of this section, the Contractor shall not be entitled to, and the City shall not be liable for, the payment of any part of the contract price during a force majeure event, or any costs, losses, expenses, damages, or delay costs incurred by the Contractor due to a force majeure event. Performance that is more costly due to a force majeure event is not included within the scope of this Force Majeure provision. If a force majeure event occurs, the City may direct the Contractor to restart any work or performance that may have ceased, to change the work, or to take other action to secure the work or the project site during the force majeure event. The cost to restart, change, or secure the work or project site arising from a direction by the City under this clause will be dealt with as a change order, except to the extent that the loss or damage has been caused or exacerbated by the failure of the Contractor to fulfill its obligations under this Agreement. Except as expressly contemplated by this section, all other costs will be borne by the Contractor. VII. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Contractor, its subcontractors, or any person acting on behalf of the Contractor or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. The Contractor shall execute the attached City of Kent Non-Discrimination Policy Declaration and comply with City Administrative Policy 1.2. PROFESSIONAL SERVICES AGREEMENT - 2 ($20,000 or Less) VIII. INDEMNIFICATION. The Contractor shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Contractor's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of the Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification. The provisions of this section shall survive the expiration or termination of this Agreement. In the event the Contractor refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Contractor's part, then the Contractor shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys'fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Contractor's part. IX. INSURANCE. The Contractor shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. X. CONTRACTOR'S WORK AND RISK. The Contractor agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to the Contractor's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those services. All work shall be done at the Contractor's own risk, and the Contractor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XI. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VIII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. PROFESSIONAL SERVICES AGREEMENT - 3 ($20,000 or Less) F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and the Contractor. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. Should any language in any of the exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Public Records Act. The Contractor acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, emails, and other records prepared or gathered by the Contractor in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the City of Kent. As such, the Contractor agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. I. City Business License Required. Prior to commencing the tasks described in Section I, the Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. J. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. All acts consistent with the authority of this Agreement and prior PROFESSIONAL SERVICES AGREEMENT - 4 ($20,000 or Less) to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed to have applied. CONTRACTOR: CITY OF KENT: Ye e- Brun Le✓Bhl'rG aen By:John Veltre(Mar 15,2023 16:41 PDT) By:Brian Levenhagen(Mar 18,202 12:57 PDT) Print Name: John Veltre Print Name: Brian Levenhagen Its:President Its: Deputy Parks Director DATE: Mar 15,2023 DATE: Mar 18,2023 NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONTRACTOR: CITY OF KENT: Kyle Leadon Will Moore Veltre Engineering, Inc. City of Kent 300 Deschutes Way SW, Suite 210 220 Fourth Avenue South Tumwater, WA 98501 Kent, WA 98032 360-706-1257 (telephone) (253) 856-5081 (telephone) Kleadon@veltreengineering.com (email) wmoore@kentwa.gov email ATTEST: k�� A�X06 Kent City Clerk PROFESSIONAL SERVICES AGREEMENT - 5 ($20,000 or Less) DECLARATION CITY OF KENT NON-DISCRIMINATION POLICY The City of Kent (City) is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors, consultants, vendors, and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The City of Kent and its contractors are subject to and will comply with the following: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); • 49 C.F.R. Part 21 (entitled Non-discrimination In Federally-Assisted Programs Of The Department Of Transportation-Effectuation Of Title VI Of The Civil Rights Act Of 1964); • 28 C.F.R. section 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964). • Ch. 49.60 RCW (Washington Law Against Discrimination) The preceding statutory and regulatory cites hereinafter are referred to as "the Acts and Regulations". The following statements specifically identify the requirements the City deems necessary for any contractor, subcontractor, or supplier on this specific Agreement to adhere to. An affirmation of all of the following is required for this Agreement to be valid and binding. If any contractor, subcontractor, or supplier willfully misrepresents themselves with regard to the directives outlined below, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement. The statements are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement I, the prime contractor, will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees as follows: EEO COMPLIANCE DOCUMENTS - 1 A. Compliance with Regulations: The contractor, subcontractor, consultant, vendor, and supplier (hereinafter "Contractor") will comply with all Acts and the Regulations relative to non-discrimination, including those applicable to Federally- assisted programs of the U.S. Department of Transportation, State-assisted programs through the Washington State Department of Transportation, and generally under Washington's Law Against Discrimination, Ch. 49.60 RCW, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract. B. Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. C. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and the Regulations relative to non-discrimination on the grounds of race, color, or national origin. D. Information and Reports: The contractor will provide all information and reports required by the Acts and Regulations and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined applicable to contractor's contract by the City or the Washington State Department of Transportation to be pertinent to ascertain compliance with such Acts and Regulations and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the City or the Washington State Department of Transportation, as appropriate, and will set forth what efforts it has made to obtain the information. E. Sanctions for Noncompliance: In the event of a contractor's noncompliance with the non-discrimination provisions of this contract, the City will impose such contract sanctions as it or the Washington State Department of Transportation may determine to be appropriate, including, but not limited to: a. withholding payments to the contractor under the contract until the contractor complies; and/or b. cancelling, terminating, or suspending a contract, in whole or in part. F. Incorporation of Provisions: The contractor will include the provisions of paragraphs (A) through (F) above in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts and Regulations and directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the City or the Washington State Department of Transportation may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor becomes involved in, EEO COMPLIANCE DOCUMENTS - 2 or is threatened with litigation by a subcontractor, or supplier because of such direction, the contractor may request the City to enter into any litigation to protect the interests of the City. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States. 6. During the performance of this contract, the contractor, for itself, its assignees, and successors in interest agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Pertinent Non-Discrimination Authorities: i. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. ii. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); iii. Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); iv. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; V. The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); vi. Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); vii. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); viii. Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; ix. The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); X. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures Non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; EEO COMPLIANCE DOCUMENTS - 3 xi. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); xii. Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). xiii. Washington Law Against Discrimination (Ch. 49.60 RCW) 7. The submission of the final invoice for this contract will constitute a reaffirmation that the preceding statements were complied with during the course of the contract's performance. By signing below, I agree to fulfill the five requirements referenced above. Ye-Ct�e- By: John Veltre(Mar 15,2023 16:41 PDT) For: Veltre Engineering Title: President Date: Mar 15,2023 EEO COMPLIANCE DOCUMENTS - 4 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: October 20, 2022 SUBJECT: INCLUSIVE CONTRACTING SUPERSEDES: January 1, 1998 APPROVED BY Dana Ralph, Mayor POLICY: Equal employment opportunity and non-discrimination in contracting requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants, and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Further, all contractors, subcontractors, consultants, suppliers, grantees, or subgrantees of the City, regardless of the value of the Agreement, are required to sign the City's Non-Discrimination Policy Declaration, prior to commencing performance. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to coordinate with the City's Title VI coordinator, and perform the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 5 EXHIBIT A Way SW, 210 VELTRE ENGINEERING, INC• 300 Deschutes mwater,Wash gton1te 98501 1257 VAEFIRE PROTECTION I LIFE SAFETY Office:(509)859-2709 Cell:(509)859-2709 November 16, 2022 Via Email Will Moore, Facilities Superintendent City of Kent, Washington Facilities I Parks, Recreation and Community Services 400 West Gowe St. Kent, WA 98032 Re: Centennial Center Fire Alarm Upgrade Veltre Engineering, Inc. Proposal No. W2279 Dear Mr. Moore: The existing fire detection and alarm system at the Centennial Center will be upgraded as part of the referenced project. The existing system lacks occupant notification (i.e., horn/strobes) and the panel has reached the end of its serviceable life. In support of the City of Kent, Washington, Veltre Engineering, Inc. offers a proposal to provide fire protection engineering, design services, bid support, and construction quality control services. Veltre Engineering, Inc. will be an integral part of the design and construction team throughout each phase of the project and will provide guidance and expertise related to the design and installation of the new system. SCOPE OF SERVICES Veltre Engineering, Inc. proposes the following scope of services for this project: Design Services 1. Submit qualifications in resume format, including proof of professional licensing. 2. Establish and maintain a dialog with the Puget Sound Regional Fire Authority to ensure that all fire life safety issues are addressed throughout each project phase. 3. Perform a site investigation/survey of the building to document existing conditions and verify as-built record drawings. 4. Provide design documents for the following submittals: 100% Design and Final Design. Design documents will be stamped by a registered professional engineer and conform to the National CAD Standard Version 6 (NCS6). a. Prepare fire alarm and firestopping specifications in MasterSpec format. b. Prepare the fire detection and alarm (FDAS) demolition and general scope of work drawings addressing the minimum design and installation requirements of NFPA 72 (2019) as referenced by Washington State Fire Code. This proposal assumes the installing fire alarm contractor will prepare fully coordinated, detailed, and calculated design drawings (permit drawings) and submit to the Puget Sound Regional Fire Authority for final approval. Veltre Engineering, Inc. Centennial Center Fire Alarm Upgrade November 16, 2022 City of Kent, Washington Page 2 of 8 will prepare schematic design (spots and dots) drawings that identify all major system components, field devices, and performance requirements needed for a complete installation. 5. Provide responses to internal and external review comments and advise the design team where corrective action is needed. Bid Support/ Submittal Review 1. Provide bid support, including attending pre-proposal conference. One (1) site visit is anticipated for this effort. 2. Review contractor proposals, identify scope gaps, validate proposal documents, qualify estimates and exclusions. 3. Respond to pre-proposal inquiries (i.e., Requests for Information) as needed within (3) business days and prepare amended Design Documents as needed. 4. Prior to applying for a permit, the installing contractor shall submit designer and installer qualifications, drawings, calculations, and product datal. Veltre Engineering, Inc. will perform a review of all permit documents for the proper construction and installation of fire life safety features. Issue design review comments addressing areas of noncompliance with the Contract and applicable criteria. Construction Support 1. Participate in Construction Quality Control (CQC) Meetings (as needed) via teleconference. 2. Visit the construction site as necessary to ensure fire life safety systems are being constructed, applied, and installed in accordance with the approved design documents, approved construction submittals, and manufacturer's requirements. Frequency and duration of the field visits are dependent upon particular system components, system complexity, and phase of construction. At a minimum, one (1) rough-in inspection and one (1) preliminary inspection prior to Final Acceptance Testing are anticipated for this effort. Issue a site observation report documenting conditions observed. 3. Review as-built drawings and all fire protection close-out documents for accuracy and completeness. Provide signatures where required. 4. Attendance at Final Acceptance Testing (FAT) with the Puget Sound Regional Fire Authority is not anticipated. Exclusions 1. Preparation of Permit Drawings, Calculations, Installation Details, Product Data Submittal, or Testing Plans. 2. Attendance at Final Acceptance Testing 3. NICET Certified Technicians 4. Factory Trained Technicians 5. Manufacturer Representative 6. Architectural Design Services (i.e., CAD Backgrounds) VELTRE ENGINEERING, INC. Centennial Center Fire Alarm Upgrade November 16, 2022 City of Kent, Washington Page 3 of 8 7. Acoustical Engineering /Quantitative Voice Intelligibility Modeling 8. Engineering Services (except as noted) 9. Preparation of as-built record drawings 10. Face-to-face Meetings (except as noted) 11. Training / System Demonstration — It is assumed the installing contractor(s) will conduct a training course for operating and maintenance personnel. SCHEDULE Work can start within 15 business days upon execution of a mutually agreeable form of a contract. PROPOSEDFEE Veltre Engineering, Inc. will perform the above stated scope of services for a fixed fee schedule as follows: Design Bid Support/ Construction Services Submittals Support Base Bid: Scope of Services $7,235.00 $2,860.00 $3,870.00 Total Proposed Fee $13,965.00 CITY OF KENT, WASHINGTON'S RESPONSIBILITIES City of Kent, Washington shall: 1. Provide Veltre Engineering, Inc. with plans and manufacturers data sheets for all fire alarm submittals, including Architectural CAD background files for the preparation of design drawings. These documents are for Veltre Engineering, Inc.'s use. Veltre Engineering, Inc. may rely upon the accuracy of all documents and electronic data furnished and shall not be responsible for inaccuracies on provided documents. This proposal assumes Architectural CAD files will be provided by the City of Kent, Washington, or by others. Design effort to as-built existing architectural features, e.g., site plans, floor plans, or ceiling plans is not included in this proposal. 2. Provide Veltre Engineering, Inc. access to all areas of the site for conducting site visits. 3. Provide personnel and equipment to assist in the testing of the completed features of fire protection. VELTRE ENGINEERING, INC. Centennial Center Fire Alarm Upgrade November 16, 2022 City of Kent, Washington Page 4 of 8 OTHER TERMS AND CONDITIONS 1. Veltre Engineering, Inc.'s services shall consist of those outlined in the above Scope of Services. 2. Additional Services: In the event Veltre Engineering, Inc. is caused or requested to consider additional aspects of the project or is caused other expenses due to changes authorized by City of Kent, Washington, Veltre Engineering, Inc. shall be paid for such extra expenses at the rates shown on the attached Schedule of Fees. Additional services will not be performed unless authorized by City of Kent, Washington. Examples of additional services include but are not limited to performing hydrant flow tests, preparation of code summary drawings and reports, review services for elements of construction not specifically outlined in the above Scope of Services. 3. Payment: Payments to Veltre Engineering, Inc. shall be made against invoices submitted once each month, based on time expended and expenses incurred for the month preceding. Invoices will be due upon receipt. A service charge of 1'/z percent per month is assessed on invoiced amounts outstanding after 45 days. Accounts unpaid for 75 days from the date of invoice will be cause for Veltre Engineering, Inc. to suspend all performance under this Agreement upon a 14-day written notice unless payment in full is received within 14 days from the date of the written notice. In the event of a suspension of services, Veltre Engineering, Inc. shall have no liability for any delay or other damage, contractual or otherwise, caused by or arising out of the suspension of services for nonpayment. Acceptance by Veltre Engineering, Inc. of any payment more than 75 days old shall not serve as a waiver of Veltre Engineering, Inc.'s contractual right to suspend services for nonpayment. 4. Confidentiality: Veltre Engineering, Inc. agrees to treat any oral, printed, or drawn information identified by City of Kent, Washington to be of a proprietary or restricted nature in strictest of confidence and to return any such documents received if so requested. 5. Assignment: This contract shall be binding on City of Kent, Washington and Veltre Engineering, Inc. and their partners, successors, legal representatives, and assigns in respect of all covenants of this agreement. Neither City of Kent, Washington nor Veltre Engineering, Inc. shall assign, sublet, or transfer its interest in this agreement without written consent of the other. 6. Reuse of Documents: Any documents including drawings and specifications prepared or furnished by Veltre Engineering, Inc. pursuant to this agreement are instruments of service in respect of the project and Veltre Engineering, Inc. shall retain ownership and property interest therein whether or not the project is completed. City of Kent, Washington may make and retain copies for use with or in reference to this project and to coordinate this work with future work. Any reuse without verification or adaptation by Veltre Engineering, Inc. will be at City of Kent, Washington's sole risk and without liability or legal exposure to Veltre Engineering, Inc. 7. Termination: This agreement may be terminated by either party by ten (10) days written notice in the event of substantial failure to perform in accordance with the terms hereof by the one party through no fault of the other party. If terminated due to the fault of other than Veltre Engineering, Inc., Veltre Engineering, Inc. shall be paid for services VELTRE ENGINEERING, INC. Centennial Center Fire Alarm Upgrade November 16, 2022 City of Kent, Washington Page 5 of 8 performed to the date of termination in accordance with the attached Standard Professional Fees and not to exceed the quoted fee. 8. Assumption of Liability: This proposal is made subject to Veltre Engineering, Inc. assuming normal liability for its own negligent acts or omissions. Any "hold harmless" indemnification clause, which transfers to Veltre Engineering, Inc. third-party or other liability not directly connected with its work, or which otherwise goes beyond its ability to secure sufficient insurance coverage, cannot be accepted. 9. Quality of Services: Veltre Engineering, Inc. acknowledges its services under this proposed contract to be of reasonable and acceptable professional quality in consonance with the Code of Ethics of the National Society of Professional Engineers. 10. Information Provided by Others: City of Kent, Washington shall furnish, at City of Kent, Washington's expense, all information, requirements, reports, data, surveys and instructions required by this Agreement. Veltre Engineering, Inc. may use such information, requirements, reports, data, surveys, and instructions in performing its services and is entitled to rely upon the accuracy and completeness thereof. 11. Construction Observation: Where construction observation services have been provided in the Scope of Services, Veltre Engineering, Inc. shall visit the site in order to observe the progress and quality of the work completed by the Contractor. Such visits and observation are not intended to be an exhaustive check or a detailed inspection of the Contractor's work but rather are to allow Veltre Engineering, Inc., as an experienced professional, to become generally familiar with the work in progress and to determine, in general, if the work is proceeding in accordance with the Contract Documents. Based on this general observation, Veltre Engineering, Inc. shall keep City of Kent, Washington informed about the progress of the work and shall endeavor to guard City of Kent, Washington against deficiencies in the work. If City of Kent, Washington desires more extensive project observation or fulltime project representation, City of Kent, Washington shall request that such services be provided by Veltre Engineering, Inc. as Additional Services in accordance with the terms of this Agreement. 12. Shop Drawing Review: Where shop drawing review services have been provided in the Scope of Services, Veltre Engineering, Inc. shall review and approve or take other appropriate action on the Contractor submittals, such as shop drawings, product data, samples and other data, which the Contractor is required to submit, but only for the limited purpose of checking for conformance with the design concept and the information shown in the Construction Documents. This review shall not include review of the accuracy or completeness of details, such as quantities, dimensions, weights or gauges, fabrication processes, construction means or methods, coordination of the work with other trades or construction safety precautions, all of which are the sole responsibility of the Contractor. Veltre Engineering, Inc.'s review shall be conducted with reasonable promptness while allowing sufficient time in Veltre Engineering, Inc.'s judgment to permit adequate review. Review of a specific item shall not indicate that Veltre Engineering, Inc. has reviewed the entire assembly of which the item is a component. Veltre Engineering, Inc. shall not be responsible for any deviations from the Construction Documents not brought to the attention of Veltre Engineering, Inc. in writing by the Contractor. Veltre Engineering, Inc. shall not be required to review partial submissions or those for which submissions of correlated items have not been received. VELTRE ENGINEERING, INC. Centennial Center Fire Alarm Upgrade November 16, 2022 City of Kent, Washington Page 6 of 8 13. Cost Estimates: Any cost estimates provided by Veltre Engineering, Inc. in connection with this work represent only Veltre Engineering, Inc.'s best estimate of a preliminary nature in recognition that Veltre Engineering, Inc. is not allied with the construction industry and is not therefore expert in that area. If more specific cost projections are desired, it is recommended that City of Kent, Washington employ an independent cost estimator. 14. Any representations, recommendations, opinions, or conclusions relating to the work performed by Veltre Engineering, Inc. must be made in writing by duly authorized Veltre Engineering, Inc. representatives. Veltre Engineering, Inc. will not be bound by any oral representations, recommendations, opinions, or conclusions. 15. City of Kent, Washington agrees to indemnify Veltre Engineering, Inc. for any expenses which Veltre Engineering, Inc. may incur as a result of City of Kent, Washington's negligence or of negligence of any contractor hired by City of Kent, Washington City of Kent, Washington agrees, to the fullest extent permitted by law, to limit the liability of Veltre Engineering, Inc. and its subconsultants to City of Kent, Washington for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes, including attorneys' fees and costs and expert witness fees and costs, so that the aggregate liability of Veltre Engineering, Inc. and its subconsultants to all those named shall not exceed $25,000.00 or Veltre Engineering, Inc.'s total fee for services rendered on this project, whichever is greater. It is intended that this limitation apply to all liability or cause of action however alleged or arising, unless otherwise prohibited by law. 16. This Agreement shall be construed and interpreted according to the laws of the State of California. 17. This proposal is valid for a period of 90 days. Proposal continues on the next page. VELTRE ENGINEERING, INC. Centennial Center Fire Alarm Upgrade November 16, 2022 City of Kent, Washington Page 7 of 8 BY EXECUTING THIS PROPOSAL, CITY OF KENT, WASHINGTON HAS READ ALL OF THE TERMS AND CONDITIONS OF THIS PROPOSAL AND FULLY UNDERSTANDS THEIR CONTENTS. THE EXECUTION OF THIS PROPOSAL CONFIRMS CITY OF KENT, WASHINGTON'S UNDERSTANDING AND ACCEPTANCE OF THOSE TERMS. FOR VELTRE ENGINEERING, INC. Proposal Offered By: -Z) i L November 16, 2022 Kyl C. Lead , P.E. Date WA-FPE Registration #53314 Principal Fire Protection Engineer ACCEPTED BY CITY OF KENT, WASHINGTON Signature Date Printed Name Title VELTRE ENGINEERING, INC. Centennial Center Fire Alarm Upgrade November 16, 2022 City of Kent, Washington Page 8 of 8 VELTRE ENGINEERING, INC. STANDARD PROFESSIONAL RATES Fire Protection Engineer $189 CAD Operator $145 Hourly rates are charged to nearest half hour for time actually devoted to project, including survey, research and analysis, consultation, report preparation, preparation of drawings and specifications, presence at conferences, travel during normal business hours, etc. Mileage is charged at the standard mileage rate published by the Internal Revenue Service at the time mileage is incurred. Other expenses are charged at cost plus 5%. VELTRE ENGINEERING, INC. EXHIBIT B INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non- owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Consultant's profession. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. EXHIBIT B (Continued ) 2. Commercial General Liability insurance shall be written with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate. 3. Professional Liability insurance shall be written with limits no less than 1,000,000 per claim. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. EXHIBIT B (continued ) F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. DATE(MM/DD/YYYY) ,a`oRo° CERTIFICATE OF LIABILITY INSURANCE F2/24/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: COMPLETE EQUITY MARKETS INC PAC,No EXt: 847 541-0900 FAX No: 847 541-0444 1190 Flex Court ADDRESS: Lake Zurich, IL 60047 INSURERS AFFORDING COVERAGE NAIC# INSURER A: Underwriters at Lloyd's, London INSURED INSURER B: Veltre Engineering, Inc. INSURERC: 2899 Dickens Street Unit C-01 INSURER ID: San Diego, CA 92106 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR POLICY NUMBER MM/DD/YYYY MM/DD/YYYY COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ DAMAGE TO RENTE CLAIMS-MADE 1:1OCCUR PREMISES Ea occur ence $ MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY ❑ PRO- JECT LOC PRODUCTS-COMP/OP AGG $ OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident E $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ Each Claim $2,000,000 A Professional Liability 94981 6/9/2022 6/9/2023 Aggregate $2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Subject to all policy terms, conditions,exclusions and endorsements of the policy. Certificate holder is not afforded coverage under the policy. Please see the second and third page for additional information. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Kent,Washington AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD NOTICE: 1. THE INSURANCE POLICY THAT YOU HAVE PURCHASED IS BEING ISSUED BY AN INSURER THAT IS NOT LICENSED BY THE STATE OF CALIFORNIA. THESE COMPANIES ARE CALLED "NONADMITTED" OR "SURPLUS LINE" INSURERS. 2. THE INSURER IS NOT SUBJECT TO THE FINANCIAL SOLVENCY REGULATION AND ENFORCEMENT THAT APPLY TO CALIFORNIA LICENSED INSURERS. 3. THE INSURER DOES NOT PARTICIPATE IN ANY OF THE INSURANCE GUARANTEE FUNDS CREATED BY CALIFORNIA LAW. THEREFORE, THESE FUNDS WILL NOT PAY YOUR CLAIMS OR PROTECT YOUR ASSETS IF THE INSURER BECOMES INSOLVENT AND IS UNABLE TO MAKE PAYMENTS AS PROMISED. 4. THE INSURER SHOULD BE LICENSED EITHER AS A FOREIGN INSURER IN ANOTHER STATE IN THE UNITED STATES OR AS A NON-UNITED STATES (ALIEN) INSURER. YOU SHOULD ASK QUESTIONS OF YOUR INSURANCE AGENT, BROKER, OR "SURPLUS LINE" BROKER OR CONTACT THE CALIFORNIA DEPARTMENT OF INSURANCE AT THE FOLLOWING TOLL-FREE TELEPHONE NUMBER: 1-800-927-4357. ASK WHETHER OR NOT THE INSURER IS LICENSED AS A FOREIGN OR NON-UNITED STATES (ALIEN) INSURER AND FOR ADDITIONAL INFORMATION ABOUT THE INSURER. YOU MAY ALSO CONTACT THE NAIC'S INTERNET WEB SITE AT WWW.NAIC.ORG. 5. FOREIGN INSURERS SHOULD BE LICENSED BY A STATE IN THE UNITED STATES AND YOU MAY CONTACT THAT STATE'S DEPARTMENT OF INSURANCE TO OBTAIN MORE INFORMATION ABOUT THAT INSURER. 6. FOR NON-UNITED STATES (ALIEN) INSURERS, THE INSURER SHOULD BE LICENSED BY A COUNTRY OUTSIDE OF THE UNITED STATES AND SHOULD BE ON THE NAIC'S INTERNATIONAL INSURERS DEPARTMENT (IID) LISTING OF APPROVED NONADMITTED NON-UNITED STATES INSURERS. ASK YOUR AGENT, BROKER, OR "SURPLUS LINE" BROKER TO OBTAIN MORE INFORMATION ABOUT THAT INSURER. 7. CALIFORNIA MAINTAINS A LIST OF APPROVED SURPLUS LINE INSURERS. ASK YOUR AGENT OR BROKER IF THE INSURER IS ON THAT LIST, OR VIEW THAT LIST AT THE INTERNET WEB SITE OF THE CALIFORNIA DEPARTMENT OF INSURANCE: VvWW.INSURANCE.CA.GOV. 8. IF YOU, AS THE APPLICANT, REQUIRED THAT THE INSURANCE POLICY YOU HAVE PURCHASED BE BOUND IMMEDIATELY, EITHER BECAUSE EXISTING COVERAGE WAS GOING TO LAPSE WITHIN TWO BUSINESS DAYS OR BECAUSE YOU WERE REQUIRED TO HAVE COVERAGE WITHIN TWO BUSINESS DAYS, AND YOU DID NOT RECEIVE THIS DISCLOSURE FORM AND A REQUEST FOR YOUR SIGNATURE UNTIL AFTER COVERAGE BECAME EFFECTIVE, YOU HAVE THE RIGHT TO CANCEL THIS POLICY WITHIN FIVE DAYS OF RECEIVING THIS DISCLOSURE. IF YOU CANCEL COVERAGE, THE PREMIUM WILL BE PRORATED AND ANY BROKER'S FEE CHARGED FOR THIS INSURANCE WILL BE RETURNED TO YOU. D-2 (Effective July 21, 2011) 7 ® DATE(MMIDD/YYYY) ACORD1 CERTIFICATE OF LIABILITY INSURANCE 02/11/2023`�. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER NAME, NICK A MARKS . TNT ONLY ONE INSURANCE AGENCY PHONE 844 473-5937 Fa.Nor (469 454-6982 445 E FM 1382 STE#3-376 E MAIL^ Ext�( ) - CEDAR HILL,TX 75104 ADDRESS: TNT.INSURANCECcD,GMAIL.COM —INSURER(S)AFFORDING COVERAGE NAIC# INSURER A: Sentinel Insurance_Company 11000 INSURED INSURERB: Hartford Fire Insurance 19682 Veltre Engineering Inc. -INSURER c: Progressive Insurance 24260 2899 Dickens St, Unit C-01 INSURER D: San Diego, CA 92106 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ----- - -" - — ADDL SUBR POLICY EFF POLICY EXP INSR LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER MM/DD/YYYYI (MM/DD/YYYYI LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 DAMAGE TO RENTED COMMERCIAL GENERAL LIABILITY PREMISES_Ea occurrence $_-__ 000 000 _ J CLAIMS-MADE 5<1 OCCUR Y Y 81 SBAIJ0459 09/01/2022 09/01/2023 -MED EXP(A_ny one person) _$__._ 10.000 A PERSONAL&ADV INJURY_ _$_- - 2,000,000 GENERAL AGGREGATE $ 4 000 000 GEN'L AGGREGATE LIMIT APPLIES PER: -PRODUCTS-COMP/OP AGG_ $ _ 4,000,000 17 POLICY r PRO LOC Valuable Papers $ 350,000 COMBINED SINGLE LIMIT 2,000 000 AUTOMOBILE LIABILITY Ea accidenQ $ _0 ANY AUTO BODILY INJURY(Per person) $ - A ALL OWNED SCHEDULED Y Y 81 SBAIJ0459 09/01/2022 09/01/2023 BODILY INJURY(Per accident) $ AUTOS AUTOS NON OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS Per accident $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 4,000,000 A EXCESS LIAB CLAIMS-MADE Y Y 81SBAIJ0459 09/01/2022 09/01/2023 AGGREGATE_ $ 4,000,000 DED RETENTION$ $ WORKERS COMPENSATION WC STATU- OTH- 1 000 000 TORY L1M S R AND EMPLOYERS'LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1,000,000 B OFFICER/MEMBER EXCLUDED? � NIA Y 81WECBV3518 09/01/2022 09/01/2023 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $_ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ B SURETY BOND 59BDDGR3608 02/18/2021 02/18/2023 401 (K)BOND $138,380 DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space Is required) City of Kent is Additional Insured.USL&H applies for Workers Compensation. Primary and Non-Contributory Wording applies to all Additional Insureds.Waiver of Subrogation applies in favor of the additional insured for AL policies.30 Day notice of cancellation applies for all policies. 10 days prior notice for non-paymen of premium CERTIFICATE HOLDER CANCELLATION City of Kent Facilities I Parks, Recreation and Community Services SHOULD ANY THE ABOVE DESCRIBED POLICIES CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 400 West GOWe St. ACCORDANCE WITH THE POLICY PROVISIONS. Kent,WA 98032 AUTHORIZED REPRESENTATIVE J/ NIOKA MARKS 1 V io G Ct► /�J ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010105) The ACORD name and logo are registered marks of ACORD NOTICE: 1. THE INSURANCE POLICY THAT YOU HAVE PURCHASED IS BEING ISSUED BY AN INSURER THAT IS NOT LICENSED BY THE STATE OF CALIFORNIA. THESE COMPANIES ARE CALLED "NONADMITTED" OR "SURPLUS LINE" INSURERS. 2. THE INSURER IS NOT SUBJECT TO THE FINANCIAL SOLVENCY REGULATION AND ENFORCEMENT THAT APPLY TO CALIFORNIA LICENSED INSURERS. 3. THE INSURER DOES NOT PARTICIPATE IN ANY OF THE INSURANCE GUARANTEE FUNDS CREATED BY CALIFORNIA LAW. THEREFORE, THESE FUNDS WILL NOT PAY YOUR CLAIMS OR PROTECT YOUR ASSETS IF THE INSURER BECOMES INSOLVENT AND IS UNABLE TO MAKE PAYMENTS AS PROMISED. 4. THE INSURER SHOULD BE LICENSED EITHER AS A FOREIGN INSURER IN ANOTHER STATE IN THE UNITED STATES OR AS A NON-UNITED STATES (ALIEN) INSURER. YOU SHOULD ASK QUESTIONS OF YOUR INSURANCE AGENT, BROKER, OR "SURPLUS LINE" BROKER OR CONTACT THE CALIFORNIA DEPARTMENT OF INSURANCE AT THE FOLLOWING TOLL-FREE TELEPHONE NUMBER: 1-800-927-4357. ASK WHETHER OR NOT THE INSURER IS LICENSED AS A FOREIGN OR NON-UNITED STATES (ALIEN) INSURER AND FOR ADDITIONAL INFORMATION ABOUT THE INSURER. YOU MAY ALSO CONTACT THE NAIC'S INTERNET WEB SITE AT WWW.NAIC.ORG. 5. FOREIGN INSURERS SHOULD BE LICENSED BY A STATE IN THE UNITED STATES AND YOU MAY CONTACT THAT STATE'S DEPARTMENT OF INSURANCE TO OBTAIN MORE INFORMATION ABOUT THAT INSURER. 6. FOR NON-UNITED STATES (ALIEN) INSURERS, THE INSURER SHOULD BE LICENSED BY A COUNTRY OUTSIDE OF THE UNITED STATES AND SHOULD BE ON THE NAIC'S INTERNATIONAL INSURERS DEPARTMENT (IID) LISTING OF APPROVED NONADMITTED NON-UNITED STATES INSURERS. ASK YOUR AGENT, BROKER, OR "SURPLUS LINE" BROKER TO OBTAIN MORE INFORMATION ABOUT THAT INSURER. 7. CALIFORNIA MAINTAINS A LIST OF APPROVED SURPLUS LINE INSURERS. ASK YOUR AGENT OR BROKER IF THE INSURER IS ON THAT LIST, OR VIEW THAT LIST AT THE INTERNET WEB SITE OF THE CALIFORNIA DEPARTMENT OF INSURANCE: VvWW.INSURANCE.CA.GOV. 8. IF YOU, AS THE APPLICANT, REQUIRED THAT THE INSURANCE POLICY YOU HAVE PURCHASED BE BOUND IMMEDIATELY, EITHER BECAUSE EXISTING COVERAGE WAS GOING TO LAPSE WITHIN TWO BUSINESS DAYS OR BECAUSE YOU WERE REQUIRED TO HAVE COVERAGE WITHIN TWO BUSINESS DAYS, AND YOU DID NOT RECEIVE THIS DISCLOSURE FORM AND A REQUEST FOR YOUR SIGNATURE UNTIL AFTER COVERAGE BECAME EFFECTIVE, YOU HAVE THE RIGHT TO CANCEL THIS POLICY WITHIN FIVE DAYS OF RECEIVING THIS DISCLOSURE. IF YOU CANCEL COVERAGE, THE PREMIUM WILL BE PRORATED AND ANY BROKER'S FEE CHARGED FOR THIS INSURANCE WILL BE RETURNED TO YOU. D-2 (Effective July 21, 2011) 81 SBAIJ0459 COMMERCIAL GENERAL LIABILITY CG 20 01 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. PRIMARY AND NONCONTRIBUTORY - OTHER INSURANCE CONDITION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART The following is added to the Other Insurance (2) You have agreed in writing in a contract or Condition and supersedes any provision to the agreement that this insurance would be contrary: primary and would not seek contribution Primary And Noncontributory Insurance from any other insurance available to the This insurance is primary to and will not seek additional insured. contribution from any other insurance available to an additional insured under your policy provided that: (1) The additional insured is a Named Insured under such other insurance; and CG 20 01 04 13 Page 1 of 1 POLICY NUMBER: 81SBAIJ0459 COMMERCIAL GENERAL LIABILITY CG20100413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization s , Locations Of Covered Operations City of Kent Project: as per written contract Facilities I Parks, Recreation and Community Services 400 West Gowe St. Kent, WA 98032 Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II — Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured the person(s) or additional insureds, the following additional organization(s) shown in the Schedule, but only exclusions apply: with respect to liability for "bodily injury", "property This insurance does not apply to "bodily injury" or damage' or personal and advertising injury" "property damage"occurring after: caused, in whole or in part, by: 1. All work, including materials, parts or 1. Your acts or omissions; or equipment furnished in connection with such 2. The acts or omissions of those acting on your work, on the project (other than service, behalf; maintenance or repairs) to be performed by or in the performance of your ongoing operations for on behalf of the additional insured(s) at the the additional insured(s) at the location(s) location of the covered operations has been designated above. completed; or However: 2. That portion of "your work" out of which the 1. The insurance afforded to such additional injury or damage arises has been put to its intended use by any person or organization insured only applies to the extent permitted by other than another contractor or subcontractor law; and engaged in performing operations for a 2. If coverage provided to the additional insured is principal as a part of the same project. required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. CG 20 10 04 13 Page 1 of 2 C. With respect to the insurance afforded to these 2. Available under the applicable Limits of additional insureds, the following is added to Insurance shown in the Declarations; Section III—Limits Of Insurance: whichever is less. If coverage provided to the additional insured is This endorsement shall not increase the required by a contract or agreement, the most we applicable Limits of Insurance shown in the will pay on behalf of the additional insured is the Declarations. amount of insurance: 1. Required by the contract or agreement; or Page 2 of 2 CG 20 10 04 13 POLICY NUMBER: 81SBAIJ0459 COMMERCIAL GENERAL LIABILITY CG20370413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location And Description Of Completed Operations City of Kent Project: as per written contract Facilities I Parks, Recreation and Community Services 400 West Gowe St. Kent, WA 98032 Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II — Who Is An Insured is amended to will not be broader than that which you are include as an additional insured the person(s) or required by the contract or agreement to provide organization(s) shown in the Schedule, but only for such additional insured. with respect to liability for "bodily injury" or B. With respect to the insurance afforded to these "property damage" caused, in whole or in part, by additional insureds, the following is added to "your work" at the location designated and Section III—Limits Of Insurance: described in the Schedule of this endorsement If coverage provided to the additional insured is performed for that additional insured and required by a contract or agreement, the most we included in the "products-completed operations will pay on behalf of the additional insured is the hazard". amount of insurance: However: 1. Required by the contract or agreement; or 1. The insurance afforded to such additional 2. Available under the applicable Limits of insured only applies to the extent permitted Insurance shown in the Declarations; by law; and whichever is less. 2. If coverage provided to the additional insured is required by a contract or agreement, the This endorsement shall not increase the applicable insurance afforded to such additional insured Limits of Insurance shown in the Declarations. CG 20 37 04 13 Page 1 of 1 POLICY NUMBER: 81 SBAIJ0459 COMMERCIAL GENERAL LIABILITY CG 24 04 05 09 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance,provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTSICOMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Person Or Organization: City of Kent Facilities I Parks, Recreation and Community Services 400 West Gowe St., Kent, WA 98032 Information required to complete this Schedule, if not shown above,will be shown in the Declarations. The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us of Section IV—Conditions: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products- _ completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. CG 24 04 05 09 Page 1 of I THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - WASHINGTON Policy Number: 81 WEC BV3518 Endorsement Number: Effective Date: 07/14/2022 Effective hour is the same as stated on the Information Page of the policy. Named Insured and Address: VELTRE ENGINEERING, INC 2899 DICKENS ST UNIT C-01 SAN DIEGO CA 92106 We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. The additional premium for this endorsement shall be 2 %of the Washington workers'compensation premium otherwise due on such remuneration. SCHEDULE Person or Organization Job Description Any person or organization for whom you are required by written contract or agreement to obtain this waiver of rights from us Countersigned by Authorized Representative Form WC 04 03 06 (1) Printed in U.S.A. Process Date: 06/04/2022 Policy Expiration Date: 09/01/2023 Signature: iyAV Signature: Will Moore(Mar 7,202313:24 PST) Email: wmoore@kentwa.gov Email: rlashley@kentwa.gov Signature: 71VW`°� Melissa McCormick(Mar20,2023 08:25 PDT) Email: cityclerk@kentwa.gov FAC23-08 Veltre-Centennial Fire Alarm Upgrade Final Audit Report 2023-03-20 Created: 2023-03-07 By: Leah Bryant(Ibryant@kentwa.gov) Status: Signed Transaction ID: CBJCHBCAABAA-4d8gCM4emOzk1vnZTIDYWPfo7kASUeM "FAC23-08 Veltre-Centennial Fire Alarm Upgrade" History Document created by Leah Bryant(Ibryant@kentwa.gov) 2023-03-07-7:04:48 PM GMT Document emailed to wmoore@kentwa.gov for signature 2023-03-07-7:08:18 PM GMT Email viewed by wmoore@kentwa.gov 2023-03-07-9:20:09 PM GMT Signer wmoore@kentwa.gov entered name at signing as Will Moore 2023-03-07-9:24:39 PM GMT Document e-signed by Will Moore (wmoore@kentwa.gov) Signature Date:2023-03-07-9:24:41 PM GMT-Time Source:server Document emailed to kleadon@veltreengineering.com for signature 2023-03-07-9:24:43 PM GMT Email viewed by kleadon@veltreengineering.com 2023-03-15-6:05:08 PM GMT New document URL requested by kleadon@veltreengineering.com 2023-03-15-6:05:15 PM GMT Signer kleadon@veltreengineering.com entered name at signing as John Veltre 2023-03-15-11:41:16 PM GMT Document e-signed by John Veltre (kleadon@veltreengineering.com) Signature Date:2023-03-15-11:41:18 PM GMT-Time Source:server Powered by Adobe ` ENT Acrobat Sign Icy Document emailed to Ronald Lashley(rlashley@kentwa.gov)for signature 2023-03-15-11:41:20 PM GMT Email viewed by Ronald Lashley (rlashley@kentwa.gov) 2023-03-17-11:42:34 PM GMT Document e-signed by Ronald Lashley (rlashley@kentwa.gov) Signature Date:2023-03-17-11:49:11 PM GMT-Time Source:server Document emailed to bjlevenhagen@kentwa.gov for signature 2023-03-17-11:49:13 PM GMT Email viewed by bjlevenhagen@kentwa.gov 2023-03-18-7:56:12 PM GMT f55g Signer bjlevenhagen@kentwa.gov entered name at signing as Brian Levenhagen 2023-03-18-7:56:59 PM GMT �p Document e-signed by Brian Levenhagen (bjlevenhagen@kentwa.gov) Signature Date:2023-03-18-7:57:01 PM GMT-Time Source:server Document emailed to Kim Komoto (kkomoto@kentwa.gov)for signature 2023-03-18-7:57:03 PM GMT Email viewed by Kim Komoto (kkomoto@kentwa.gov) 2023-03-20-3:05:34 PM GMT dg Document e-signed by Kim Komoto (kkomoto@kentwa.gov) Signature Date:2023-03-20-3:05:44 PM GMT-Time Source:server Document emailed to cityclerk@kentwa.gov for signature 2023-03-20-3:05:46 PM GMT Email viewed by cityclerk@kentwa.gov 2023-03-20-3:24:47 PM GMT Signer cityclerk@kentwa.gov entered name at signing as Melissa McCormick 2023-03-20-3:25:38 PM GMT Document e-signed by Melissa McCormick (cityclerk@kentwa.gov) Signature Date:2023-03-20-3:25:40 PM GMT-Time Source:server Agreement completed. 2023-03-20-3:25:40 PM GMT Names and email addresses are entered into the Acrobat Sign service by Acrobat Sign users and are unverified unless otherwise noted. 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