HomeMy WebLinkAboutCAG2019-318 - Extension - Imprivata, Inc. - Securelink Solutions Software License & Annual Subscription - 04/01/2023 FOR CITY OF KENT OFFICIAL USE ONLY
Sup/Mgr:
Agreement Routing Form DirAsst:
• For Approvals,Signatures and Records Management Dir/Dep:
KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional)
WASHINGTON Sheet forms. (Print on pink or cherry colored paper)
Originator: Department:
Lynnette Smith IT
Date Sent: Date Required:
c 03/08/2023 03/17/2023
QAuthorized to Sign: Date of Council Approval:
Q �✓ Mayor or Designee N/A
Budclet Account Numbe • Grant? Yes No�✓
52001740.64260.1800
Budget?❑✓ Yes gSW Type: N/A
Vendor Name: Category:
Imprivata, Inc. Contract
Vendor Number: Sub-Category:
2490191 Extension
0
Project Name: Securelink Solution
CProject Details: Annual subscription renewal for Securelink Solution. The Amendment to the
original 2019 Agreement for SecureLink Solution extends the term and pricing
two additional automatically renewed years which was signed by Mayor.
C
Agreement Amount: $25,482.71 Basis for Selection of Contractor:
Direct Negotiation
E *Memo to Mayor must be attached
Start Date: 0�4/01/23 Termination Date: 03/31/24
lm
a Local Business? Yes ✓�No*If meets requirements per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions"form on Cityspace.
Business License Verification: ❑Yes In-Process F1 Exempt(KCC 5.01.045) FlAuthorized Signer Verified
Notice required prior to disclosure? Contract Number:
Yes ✓❑No CAG2019-318
Comments:
IM
C C
a,
a
Date Received:City Attorney: 3/9/23 Date Routed:Mayor's Office 3/15/23 6ity Clerk's Office 3/16/23
adccW22373_7_20 Visit Documents.KentWA.gov to obtain copies of all agreements
rev.20221201
Quote:Q-279922
MUM imprivata, Renewal Rep:Anne Boyer
anne.boyer�imprivata.com
Quote Expiration:March 30th,2023
20 CityPoint Order Type: Renewal
480 Totten Pond Road,6th Floor Currency: USD
Waltham, MA 02451
Fax:(781)644-6600
To expedite renewal processing,please email your Renewal Rep anne.boyer_imprivata.com and renewals(&imprivata.com
Bill To: City of Kent Ship To: City of Kent
Address: 220 Fourth Avenue South Address: 220 Fourth Avenue South
Kent,WA Kent,Washington
United States 98032 United States 98032
Contact: Jeff Callahan Contact: Jeff Callahan
Email: jcallahan@kentwa.gov Email: jcallahan@kentwa.gov
Phone: (253)856-4615 Phone: (253)856-4615
Licenses:
Qty Product Code Description Start Date End Date Term Total Net
Price
25 SUB-EA Enterprise Access License 04/01/2023 03/31/2024 12 $23,145.06
1 SUB-EA-Rep Enterprise Access-Reporting Module 04/01/2023 03/31/2024 12 $0.00
SUBTOTAL: $23,145.06
This Quote is Valid Until: 03/30/2023
TOTAL: USD 23,145.06
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Additional Comments
None
Order Acceptance:
By signing below, I certify that(i)this purchase has been approved in accordance with customer's purchasing policy,(ii)a purchase order is either not
required or attached and(iii)I am authorized to sign on behalf of customer accepting the terms of this proposal as an irrevocable purchase order.
Signature:��
Name: Dana Ralph
Title: Mayor
Date: 03/16/2023
Terms&Conditions
Standard Terms Net 30
Your use of the Imprivata Software, Hardware and/or Services set forth on this Quote is governed by the applicable terms set forth at imprivata.com/
legal(https:Himprivata.com/legal)which are accepted by you by either(i)your execution of the Quote,(ii)your issuance of a purchase order and/or(iii)
your installation of the Imprivata Software or Hardware.Provided,however,if the parties have mutually executed a written agreement for the purchase of
such Software, Hardware and/or Services,in which case,the written agreement shall govern.All shipments are Incoterms 2010:FCA,Seller's Factory.
Third party authentication devices are Non-Cancelable/Non-Returnable.You shall bear all costs of transportation,shipping,and insurance.Risk of loss
and title(except for Software)passes to you upon delivery to the carrier.
In the event of a lapse in coverage in maintenance and support,any reinstatement of maintenance and support should be subject to payment by
customer of all M&S fees that would be payable from the time the customer discontinued maintenance and support to the time of its reinstatement plus
an additional 5%reinstatement fee on the total renewal amount.Payment is due Net 30 days from the date of said invoice.All prices exclude shipping
charges which are added upon invoicing,if applicable.Software and hardware will be invoiced upon shipment.Services will be invoiced upon receipt of
customer purchase order.
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