HomeMy WebLinkAboutCity Council Committees - Operations and Public Safety Committee - 03/07/2023 (2) 4^* Operations and Public Safety
• Committee
KEN T Tuesday, March 7, 2023
WASH I NGTON 4:00 PM
Chambers
To listen to this meeting,
call 1-888-475-4499 or 1-877-853-5257
and enter Meeting ID 810 7956 4986, Passcode: 583007
Chair Bill Boyce
Councilmember Brenda Fincher Councilmember Satwinder Kaur
Councilmember Marli Larimer Councilmember Zandria Michaud
**************************************************************
Item Description Action Speaker Time
1. Call to Order Chair
2. Roll Call Chair
3. Agenda Approval Chair
4. Business Chair
1. Approval of Minutes
Approval of February 21, YES Chair 01 MIN.
2023 Minutes
2. Payment of Bills - Approve YES Paula Painter 01 MIN.
3. INFO ONLY: Fourth Quarter NO Joe Bartlemay 15 MIN.
2022 Investment Report
5. Adjournment Chair
The public may submit written public comments that relate to a committee agenda item by emailing:
cityclerk@kentwa.gov by 3:30 p.m. on the day of this committee meeting. After 3:30 p.m., written
public comments may only be submitted in person by presenting them to the committee secretary at
the public meeting. Written public comments that do not relate to a committee agenda item are not
permitted. Written public comments are not read into the record.
Unless otherwise noted, the Operations and Public Safety Committee meets at 4 p.m. on the first and
third Tuesday of each month in the Kent City Hall, Council Chambers, 220 Fourth Avenue South, Kent,
WA 98032
For additional information please contact Kim Komoto at 253-856-5728, or email
Kkomoto(a)kentwa.gov.
Operations and Public Safety Committee CC Ops and March 7, 2023
PS Regular Meeting
Any person requiring a disability accommodation should contact the City Clerk's Office at 253-856-
5725 in advance. For TDD relay service call Washington Telecommunications Relay Service at 7-1-1.
Pending Approval
Operations and Public Safety
KENT Committee
WA9H... CC Ops and PS Regular Meeting
Minutes
February 21, 2023
Date: February 21, 2023
Time: 4:00 p.m.
Place: Chambers
Members: Bill Boyce, Chair
Brenda Fincher, Councilmember
Satwinder Kaur, Councilmember
Marli Larimer, Councilmember
Zandria Michaud, Councilmember
Les Thomas, Councilmember o
Toni Troutner Councilmember
0
L
Agenda: C
1. Call to Order 4:00 p.m. a
0
Council President Boyce called the meeting to order.
M
2. Roll Call o
N
Attendee Name Title Status Arrived N
Bill Boyce Chair Present U-
Brenda Fincher Councilmember Present 0
Satwinder Kaur Councilmember Present a
Marli Larimer Councilmember Present
Zandria Michaud Councilmember Excused
Les Thomas Councilmember Excused
Toni Troutner Councilmember Present
a
as
3. Agenda Approval Q
1. I move to approve the agenda as presented.
RESULT: MOTION PASSES [UNANIMOUS]
MOVER: Toni Troutner, Councilmember
SECONDER: Satwinder Kaur, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Troutner
4. Business
A. Approval of Minutes
i. Approval of Minutes dated February 7, 2023
MOTION: Move to approve the Minutes dated February 7, 2023
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Page I of 4 Packet Pg. 3
Operations and Public Safety Committee CC Ops February 21, 2023
and PS Regular Meeting Kent, Washington
Minutes
......................................................................................................................................................................................................................................................................................................._...............................................................................................................................................................................................................
RESULT: APPROVED [UNANIMOUS]
MOVER: Toni Troutner, Councilmember
SECONDER: Satwinder Kaur, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Troutner
B. Payment of Bills - Approve
MOTION: I move to approve the payment of bills.
RESULT: MOTION PASSES [UNANIMOUS] Next: 3/7/2023 7:00 PM y
MOVER: Toni Troutner, Councilmember
w
SECONDER: Satwinder Kaur, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Troutner —
C. Collaborative Solutions, LLC Agreement for Workday Lean-on o
Services Support - Authorize and Ratify a
a
Human Resources Information System Administrator, Kari Endicott provided a
an overview of the agreement with Collaborative Solutions, LLC for Workday a
Lean-on Services support. o
Collaborative Solutions, LLC provides the professional services that enableCD
N
the continuous process improvement that support Human Capital N
Management Automation. N
a�
The subscription costs related to Workday are paid out of IT's operating 4-
budget; however, the new budget for lean-on support/service hours is in °
N
addition to the subscription cost and will be paid out of HR's operating budget r
so that HR can directly control the expenditure of these funds.
MOTION: I move to amend the City's Master Services Agreement with
Collaborative Solutions, LLC to include one-year of Workday Lean-on
Services Support, at a cost of $71,300, to provide that future change a
orders and statements of work be authorized according to the
amended value of all work performed under the Master Services a
Agreement, and to ratify all prior agreements, change orders, and a
statements of work with Collaborative Solutions, LLC, subject to final
terms and conditions acceptable to the Human Resources Director
and City Attorney.
RESULT: MOTION PASSES [UNANIMOUS] Next: 3/7/2023 7:00 PM
MOVER: Satwinder Kaur, Councilmember
SECONDER: Marli Larimer, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Troutner
D. Resolution Adopting the Equity Strategic Plan - Adopt
Uriel Varela, Race and Equity Manager and Race and Equity Coordinator,
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Page 2 of 4 Packet Pg. 4
Operations and Public Safety Committee CC Ops February 21, 2023
and PS Regular Meeting Kent, Washington
Minutes
Maria Tizoc presented the Resolution adopting the City's Race and Equity
plan.
Staff explained How we got here:
During the summer of 2021, engagement included community listening
sessions in multiple languages, Community-based organization partner
interview and community interviews during the Kent Health Fair. All outreach
resulted in the Community Engagement Report.
Key Themes that led to areas of focus and goals: 3
Communication
In-Language and Cultural Relevancy 4-
Ongoing and Real Engagement 0
Racial Equity and Equitable Representation 'o
0
Q
Staff conducted three vetting sessions in multiple languages. Staff vetted the a
BIPOC engagement report that led to the areas of focus and universal goals.
Varela reviewed highlights from vetting sessions a
0
0
During the Co-design process: M
Community stakeholders worked on action items and the core team worked N
action items for goals using the stakeholder's guiding criteria and proposed
action items. The preliminary action items & performance measures went N
back to stakeholder group for vetting. All resulting from the final plan. U_
4-
0
Varela and Tizoc provided details on each area of focus and outcomes and
actions.
Areas of Focus: Training, Communications, Community Engagement, In- 2
Language Resources and Equitable Representation
c
Next steps start to be implemented starting in 2023 and will include:
Title VI Plan
Translation of Vital Documents a
Mandatory Training 3
Speaker Series
Employee survey
Interpretation Equipment
Removing Bias
Procurement
Welcoming environment
People of Kent
Promotional Materials
Progress will be evaluated throughout the process.
Page 3 of 4 Packet Pg. 5
Operations and Public Safety Committee CC Ops February 21, 2023
and PS Regular Meeting Kent, Washington
Minutes
......................................................................................................................................................................................................................................................................................................._...............................................................................................................................................................................................................
Varela advised the Cultural Communities Board is transitioning to an equity
and belonging board and will play a primary role in reviewing progress and
advising on implementation.
The REDI Office will compile and present a report annually to board for
review and provide progress ratings. A dashboard will be created and staff
will present a quarterly update to the Council.
Varela provided a recap of completed mandatory training and future trainings
on Title VI.
c
Council suggested working with the Kent Chamber of Commerce regarding 4-
BIPOC mapping and suggested staff work with the vendor to implement °
masking applications. o
L
Q
Council requested staff extend invitations to them when scheduling meetings a
with neighborhood groups.
a
MOTION: I move to adopt Resolution No. 2058, to adopt the Race and o
Equity Action Plan, establishing specific actions necessary to ensure
government policies and practices are equitable for all persons who N
live, work, and visit Kent. N
N
RESULT: MOTION PASSES [UNANIMOUS] Next: 3/7/2023 7:00 PM
MOVER: Brenda Fincher, Councilmember 'l
4-
SECONDER: Satwinder Kaur, Councilmember °
N
AYES: Boyce, Fincher, Kaur, Larimer, Troutner
c
S. Adjournment 4:51 p.m.
ai
Council President Boyce adjourned the meeting.
K1�4 e Le,y K"w-to-
Committee Secretary a
a�
c
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Page 4 of 4 Packet Pg. 6
4.2
FINANCE DEPARTMENT
Paula Painter, CPA
220 Fourth Avenue South
\117KENT Kent, WA 98032
WASHINGTON 253-856-5264
DATE: March 7, 2023
TO: Operations and Public Safety Committee
SUBJECT: Payment of Bills - Approve
MOTION: I move to approve the payment of bills.
SUMMARY:
BUDGET IMPACT:
Packet Pg. 7
4.3
FINANCE DEPARTMENT
Paula Painter, CPA
220 Fourth Avenue South
KENT Kent, WA 98032
WASHINGTON 253-856-5264
DATE: March 7, 2023
TO: Operations and Public Safety Committee
SUBJECT: INFO ONLY: Fourth Quarter 2022 Investment Report
SUMMARY: Cash and Investment Officer, Joe Bartlemay will present the Fourth
Quarter 2022 Investment Report.
SUPPORTS STRATEGIC PLAN GOAL:
Sustainable Services - Providing quality services through responsible financial management,
economic growth, and partnerships.
Packet Pg. 8