HomeMy WebLinkAboutCAG2020-416 - Amendment - #1 - Healthcare Delivery, Inc. - Inmate Healthcare Services - 02/17/2023Ap
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Originator:Department:
Date Sent:Date Required:
Mayor or Designee
Date of Council Approval:
Grant? Yes No
Type:
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Date Received: City Attorney:
Comments:
Date Routed: Mayor’s Office City Clerk’s Office
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Vendor Name:Category:
Vendor Number:Sub-Category:
Project Name:
Project Details:
Agreement Amount:
Start Date:
Local Business? Yes No*
Business License Verification:
If meets requirements per KCC 3.70.100, please complete “Vendor Purchase-Local Exceptions” form on Cityspace.
Yes In-Process Exempt (KCC 5.01.045)
Notice required prior to disclosure?
Yes No
Contract Number:
This form combines & replaces the Request for Mayor’s Signature and Contract Cover
Sheet forms. (Print on pink or cherry colored paper)
Visit Documents.KentWA.gov to obtain copies of all agreementsadccW22373_1_20
Budget Account Number:
Budget? Yes No
Dir Asst:
Sup/Mgr:
Dir/Dep:
rev. 20210513
FOR CITY OF KENT OFFICIAL USE ONLY
Agreement Routing Form
For Approvals, Signatures and Records Management
(Optional)
Basis for Selection of Contractor:
* Memo to Mayor must be attached
Termination Date:
Authorized to Sign:
KEN T
FIRST AMENDMENT TO
JAIL MEDICAL SERVICES AGREEMENT
BETWEEN THE CITY OF KENT AND HEALTHCARE DELIVERY SYSTEMS
This First Amendment ("First Amendment"), to the Jail Medical Services
Agreement, dated December 23, 2020 ("Agreement") is made and entered into by
and between Healthcare Delivery, Inc. (d.b.a Healthcare Delivery Systems), a
Washington corporation (`HDS" or "Vendor"), and the City of Kent, a Washington
municipal corporation ('City").
RECITALS
A. The City of Kent's inmate medical provider is having difficulty finding
and hiring nurses who are willing to work for the wage that HDS pays under the
current Agreement. This is in part due to the high demand for nurses and the
increased wage and incentive packages paid by other employers as a result of the
COVID-19 pandemic. If a nursing position is left unfilled, then a nurse practitioner
must be hired at a higher cost of $125 per hour.
B. The City currently pay HDS $78 per hour for a registered nurse ("RN")
and $55 per hour for a license practical nurse ("LPN") and does not pay for new
nurse orientation or training.
C. In an effort to be more competitive in the current market and fill the
open positions, the parties have mutually agreed upon a 10 percent increase in the
hourly rate paid for RNs and LPNs, and for payment of up to 40 hours of training for
onboarding a new nurse.
D. Recently, the City updated its administrative policy regarding inclusive
contracting and the exhibits to its contracts regarding its non-discrimination policy.
Accordingly, this First Amendment includes a new Exhibit D, which replaces the
original exhibit.
AMENDMENT
NOW THEREFORE, in consideration of the mutual intent, desire and promises
of the Parties and other good and valuable consideration, the City and HDS each
agree as follows:
1. Compensation. Subsections 3.1 and 3.2 of the Agreement, within
Section 3 entitled "Compensation," are modified as follows:
The City shall pay HDS a total amount not to exceed $628,919.00 annually,
including any applicable Washington State sales tax, for the Services
described in this Contract. This is the maximum amount to be paid under
FIRST AMENDMENT TO JAIL MEDICAL SERVICES AGREEMENT Page 1
(between City of Kent and Healthcare Delivery Systems)
this Contract for the Services described in Section 1 above, and shall not be
exceeded without the prior written authorization of the City. For Services
provided under this Contract, City shall pay HDS in accordance with this
Section 3.
3.1 Health Care Services - Rates The hourly rates charged for the
health care services performed by HDS for this Contract are delineated in
Table A below. As agreed to in the submitted proposal, the rates shall be
the same for the first three years of the Contract, after which the rates for
years four and five shall be increased (but never decreased) by the local
Consumer Price Index on an annual basis. Any such increase will be
expressed in a written amendment to this Contract executed by both
parties.
Table A:
Position/Staff - per
Nursin /Re istered Nurse/Staff Nurse �86
Nursing/LPN/Staff Nurse
$5.5-61
Provider/MSN/Advanced Registered Nurse
$125
Provider/MSN/ Psych Nurse Practitioner
$125
Provider/MD/Medical Doctor
$150
3.2 Staffing Plan. HDS will provide staff to perform the Contract in
accordance with the annual Staffing Plan set forth in Table B below. HDS shall not
bill hours in excess of the annual maximum staffing described by Table B without
the written authorization of the City.
The maximum staffing levels provided for by Table B may be altered
at the request of either Party upon the requesting party providing thirty (30) days
advance written notice to the other, and upon mutual agreement of the parties
expressed in a written amendment to this Contract that is signed by both parties;
provided, thirty (30) days advance written notice shall not be required for minor
changes to staffing levels that are mutually agreed upon by the City and HDS.
The Parties mutually recognize that due to the temporarily smaller
inmate population caused by the ongoing pandemic that the initial level of staffing
will be less than the maximum authorized by this Contract, and HDS will invoice
accordingly. At all times, HDS is subject to the personnel requirements listed in
Exhibit B, Scope of Service. HDS shall provide the following level of service on the
days indicated and at the hourly rates indicated:
FIRST AMENDMENT TO JAIL MEDICAL SERVICES AGREEMENT Page 2
(between City of Kent and Healthcare Delivery Systems)
Table B:
Staff - Level of Service
Annual Hours
Position
3,510
Licensed Practical Nurse (LPN) @ $615 .00/hr.
✓ 67.5 hours per week*
✓ Work performed Mon - Fri, 7:00 a.m. - 3:30 p.m.; and Sat - Sun 8:00
a.m. - 8:30 p.m.
✓ Total monthly cost: $1:6,087 5-17,842.50
✓ Total annual cost: $1 Q�214,110.00
85
Licensed Practical Nurse (LPN) @ $2730.50/hr.
✓ Holiday bonus pay 10 days per year, in addition to normal pay.
Total annual cost: $2,337 2,592.50
40
Licensed Practical Nurse (LPN) @ $61.00/hr.
✓ 40 hours of training per year
Total annual cost: $2,440
2,210
Registered Nurse (RN) @ $-7 -. 6.00 hr
✓ 42.5 Hours per week*
✓ Work performed Mon - Fri, 1:30 p.m. - 10:00 p.m.
Total monthly cost: $14,365 15,838.33
Total annual cost: $1'�190,060.00
85
Registered Nurse (RN) @ $-3-9 43 hr
✓ Holiday bonus pay 10 days per year, in addition to normal pay.
Total annual cost: $3,344-3,655.00
78
Medical Doctor, (MD) @ $150.00/hr
✓ 1.5 Hours per week
Maximum monthly cost: $975
Maximum annual cost: $11,700
78
Psych Nurse Practitioner @ $125/hr
✓ 6 Hours per month
Maximum monthly cost: $750
Maximum annual cost: $9,750
156
Advanced Registered Nurse Practitioner (ARNP) @ $125.00/hr
✓ 3 Hours per week
Total monthly cost: $1,625
Total annual cost: $19,500
8,736
Advanced Registered Nurse Practitioner (ARNP) @-$4.12/hr
✓ 24-hour phone coverage
Total monthly cost: $3,000
Total annual cost: $36,000
The total annual expense HDS staff at the above levels of service and at the above hourly rates
will be $4 88,o32-00 489,807.50
FIRST AMENDMENT TO JAIL MEDICAL SERVICES AGREEMENT Page 3
(between City of Kent and Healthcare Delivery Systems)
Dana Ralph
Mayor
2/17/2023