HomeMy WebLinkAboutCAG2021-488 - Amendment - Washington State Military Department - Emergency Management Performance Grant (EMPG) E22-142 - 08/02/2022Ap
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Date Sent:Date Required:
Authorized to Sign:
o Director or Designee o Mayor
Date of Council Approval:
Budget? o Yes o No
Grant? o Yes o No
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Date Received by City Attorney:Comments:
Date Routed to the Mayor’s Office:
Date Routed to the City Clerk’s Office:
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Vendor Name:Category:
Vendor Number:Sub-Category:
Project Name:
Project Details:
Agreement Amount:
Start Date:
Basis for Selection of Contractor:
Termination Date:
Local Business? o Yes o No*
*If meets requirements per KCC 3.70.100, please complete “Vendor Purchase-Local Exceptions” form on Cityspace.
Notice required prior to disclosure?
o Yes o No
Contract Number:
Agreement Routing Form
For Approvals, Signatures and Records Management
This form combines & replaces the Request for Mayor’s Signature and Contract Cover Sheet forms.
(Print on pink or cherry colored paper)
Visit Documents.KentWA.gov to obtain copies of all agreementsadccW22373_1_20
Budget Account Number:
Washington State Military Department AMENDMENT 1.SUBRECIPIENT NAME/ADDRESS:
Kent, City of
2.GRANT NUMBER:
E22-142
3.AMENDMENT NUMBER:
1 Revised
Emergency Management Division (EMO)
220 4th Ave S
Kent, WA 98032-58384.SUBRECIPIENT CONTACT, PHONE/EMAIL:
Robert A. Goehring, 253-856-5262
rc:ioeh rinc:i®kentwa.c:iov
5.DEPARTMENT CONTACT, PHONE/EMAIL:
Michael Alston, 253-512-7083
michael.alston®mil.wa.c:iov6.EIN:
91-6001254
7.ASSISTANCE LISTINGS# & TITLE:I 8.FEDERAL AWARD ID# (FAIN):
97 .042 (21 EMPG)EMS-2021-EP-00007-S019.FUNDING AUTHORITY:
The Washington State Military Department (Department) and the US Department of Homeland Security (OHS)
10.DESCRIPTION/JUSTIFICATION OF AMENDMENT:Due to a change in funding priorities and cost savings from cancelled activities, the Subrecipient is revising the Work Plan,Attachment D.•Priority Area #1: Remove Activity #1 and add Activity #3 to enhance existing communication capabilities.•Priority Area #2: Revise Activity #1 to purchase a new trailer.•Priority Area #4: Remove Activity #1 due to cancelled CERT courses.
The Budget, Attachment F, is revised to decrease funds under Organization and Training and to increase funds under Planning and Equipment in alignment with the activity changes.
Chanqes are noted in red font, strikethrouqh, and qrev hiqhliqht. 11.AMENDMENT TERMS AND CONDITIONS:
1.The Grant Agreement Amount of $71,041 remains unchanged.
2.The Grant Agreement End Date of September 30, 2022, remains unchanged.
3.Change the original Work Plan, Attachment D, as described on Page 2 of this Amendment.
4.Change the original Budget, Attachment F, as described on Page 2 of this Amendment.
This Amendment is incorporated in and made a part of the Grant Agreement. Except as amended herein, all other terms and conditions of the Grant Agreement remain in full force and effect. Any reference in the original Grant Agreement or an Amendment to the "Grant Agreement" shall mean "Grant Agreement as amended". The Department and Sub-Recipient acknowledge and accept the terms of this Amendment as identified above, effective on the final date of execution below. By signing this Amendment, the signatories warrant they have the authority to execute this Amendment. IN WITNESS WHEREOF, the parties have executed this Amendment:
FOR THE DEPARTMENT:
Signature Regan Anne Hesse, Chief Financial Officer Washington State Military Department BOILERPLATE APPROVED AS TO FORM:
Date
FOR THE SUBRECIPIENT:
Q.,,{\D..., Signature
/Signature on file/____________ I Ma�hew Morris, Fire Chief David B. Merchant, Assistant Attorney General 10/11/2021 City o: Kent
06/22/2022 Date
Date
FORM (if applicable):
6/22/22 Date
DHS-FEMA-EMPG-FY21 Page 1 of 6 City of Kent EMO, E22-142 Amendment 1 Revised
Acting CFO 8/2/2022
Washington State Military Department
Amendments to Agreement E22-142
1.Change the original Work Plan, Attachment D.
a.Original Work Plan, Attachment D, with Revision 1 Work Plan, Attachment D.
2.Change the original Budget, Attachment F.
a.Original Budget, Attachment F, with Revision 1 Budget, Attachment F.
DHS-FEMA-EMPG-FY21 Page 2 of 6 City of Kent EMO, E22-142 Amendment 1 Revised
Attachment D
Revision 1 WORK PLAN
FY 2021 Emergency Management Performance Grant
Emergency Management Organization: City of Kent -Emergency Management Division
The purpose of EMPG is to assist with the enhancement, sustainment and improvement of state, local, and tribal
emergency management programs. Activities conducted using EMPG funding should relate directly to the five
elements of emergency management: prevention, protection, response, recovery, and mitigation. Washington
State does not require a specific number of activities to receive EMPG funding. However, there are required
capabilities that must be sustained in order to remain eligible for EMPG funding, including but not limited to the
ability to communicate and warn, educate the public, plan, train, exercise, and be NIMS compliant. The Work Plan
delineates the Emergency Management Organization's emergency management program planning and priority
focus for this grant cycle (to include EMPG grant and local funds).
Meeting refreshments
Ink Cartridges
Primary Core Capability
Secondary Core capabil�ty
Build or Sustain
WORK PLANNED
l I Purchase Dual Band Radios for Cit·,«
of Kent f:CC.
2 I Renew monthly contract for ECC
Satellite Phones.
3 I Enhance the emergency
communications capabilities for the
Kent ECC.
Expand existing VHF-only Win link
RMS Gateway, Winlink clients, and 3
portable go-kits to add UHF
capabilities.
DHS-FEMA-EMPG-FY21
4.7 Communications and Warning
Operational Communications
Situational Assessment
Building
IDENTIFIED GAP/NEED
Lack of raelios recogni2:ed as a gap
during testing and acti>.•ations for
redundant communication across
city departments and the f:CC.
(Police, Fire, IT, P1:1blic Works, etc.)
During major communication
outage Satellite phones needed to
communicate with State or other
local communities.
The ECC currently has multiple
radios installed that have no
matching antenna installed, and it is
missing a number of key
communication capabilities such as
HF (80m) and CEMNET that may be
required to communicate with the
State Emergency Operations Center
(SEOC) and other agencies.
ANTICIPATED PROJECT IMPACT
Radios will provide redundant
coFRFRunication bet>.,•een CiW
Departments and f:CC for sit1:1ational
a·Naren ess/mcssages eluri ng
activations.
Satellite Phones will provide
redundant communication between
City and State.
The equipment will enhance
emergency communication
capabilities for the City of Kent and
allow the ECC to communicate
effectively with the State EOC and
other agencies in the event of
emergencies, which will significantly
aid in response and recovery.
Page 3 of 6 City of Kent EMO, E22-142 Amendment 1 Revised
4.6 Resource Management, Mutual Aid, and Logistics
Primary Core Capability Operational Coordination
Secondary Core Capability Critical Transportation
Build or Sustain Sustaining/Maintaining
WORK PLANNED I IDENTIFIED GAP/NEED
1 I Begin ouHitting an �mused CERT/EM
trailer so that it can be transitioned
mte-Purchase a new trailer that can
be used as a mobile command post
for Kent Emergency Management.
Due to age and deterioration, the
current CERT /EM trailer needs to
be replaced. A mobile command
post will provide the ability for ECC
staff to be located as close to an
incident as possible for better
communications and on scene
control of tactical operations.
ANTICIPATED PROJECT IMPACT
A mobile command post will
provide a decrease in response time
as the trailer will provide supplies
needed to operate as an ECC as well
as better communications with
other departments/units.
4.10 Exercises, Evaluations, and Corrective Actions
Primary Core Capability Operational Coordination
Secondary Core Capability Planning
Build or Sustain Sustaining/Maintaining
WORK PLANNED
1 I Purchase IT equipment for
enhancements in functionality and
capability for situational awareness
for the Kent ECC and Department
Operating Centers (DOC's).
Purchases may include WIFI
hotspots, printers, Routers, etc.
2 I Participate in the design, conduct,
and evaluation of a minimum of 1
exercise or real activation to test
parts of the COOP/COG plans as
well as the City's CEMP. Purchases
may include sustenance for
events/exercises and OT for EM
staff
IDENTIFIED GAP/NEED
Drill, exercises, and activations have
identified gaps in communications
sharing and the need for updated
ECC/DOC equipment and or
supplies.
The City's capabilities need to be
tested through activation, exercise,
and training.
ANTICIPATED PROJECT IMPACT
Greater communication and
functionality will increase
situational awareness between Kent
ECC, DOC's and regional partners
during ana activation/exercise.
Successful participation, completed
AAR's identifying areas for
improvements, and for participants
to be able to better respond to an
incident/event.
4.11 Emergency Public Information and Education
Primary Core Capability Community Resilience
Secondary Core Capability Long-term Vulnerability Reduction
Build or Sustain Sustaining/Maintaining
WORK PLANNED
1 I De li·.•er in person FE.Ml\ Community
Response Team (CERT) courses
and/or onliAe trainiAg modules at
least once a year to the City of Kent,
Covington, Puget Sound Response
Area. Major purchases may include
manuals, supplies, sustenance for
trainings and Overtime for
instructors.
IDENTIFIED GAP/NEED
A known gap is that there are not
eno1::1gl'l responders to help the
community during a major iAcieleAt.
Witf'I coAtinueel training, tl'le Cit1• i5
building the volunteer database and
becoming a more resilient
community.
ANTICIPATED PROJECT IMPACT
Larger number of CERT trained
members in the community will lead
to a better prepared City that is
ready to respond to and become
more resilient after a disaster.
DHS-FEMA-EMPG-FY21 Page 4 of 6 City of Kent EMO, E22-142 Amendment 1 Revised
2 Participate in multiple community Focus is on building community events throughout the year such as safety and emergency preparedness Cornucopia days, National Night for both adults and youth. Out, Kids Safety Day and school / neighborhood events. Purchases are promotional items to spread Emergency Management messages.
4.9 Training
Primary Core Capability I Operational Coordination
Secondary Core Capability Community Resilience
Build or Sustain Sustaining/Maintaining
WORK PLANNED I IDENTIFIED GAP/NEED 1 I Conduct training and/or send EM / ECC staff and EM Volunteers to career development workshops, seminars, conferences and trainings for emergency r11anagement
Continued training for emergency management personnel in accordance with EMPG Program requirements.
The more youth and adults that are trained and have knowledge in emergency preparedness creates a engaged community who better understands their role in the event of a disaster and how to take care of themselves, their families and their neighbors.
ANTICI PATED PROJECT IMPACT Fully trained staff and volunteers who are better able to respond to the Kent ECC/DOC's in an incident/event.
4.4 Operational Planning and Procedures
Primary Core Capability Long-term Vulnerability Reduction
Secondary Core Capability Operational Coordination
Build or Sustain Sustaining/Maintaining
WORK PLANNED IDENTIFIED GAP/NEED 1 I Purchase MRE's and emergency I To maintain sustenance for ECC drinking water. (Items are tracked staff in the event of a disaster. and updated per expiration date on a rotating basis)
ANTICIPATED PROJECT IMPACT Provide all staff working during a major incident with sustainable food and water.
DHS-FEMA-EMPG-FY21 Page 5 of 6 City of Kent EMO, E22-142 Amendment 1 Revised
Revision 1 BUDGET
FY 2021 Emergency Management Performance Grant
21EMPG Award $
Modification $
71,041.00 ------
Amended 21EMPG Award $ 71,041.00
Attachment F
SOLUTION AMEND ED
AREA BUDGET CAT EGORY EMPGAMOUNT
Personnel & Fringe Benefits $ -
� Travel/Per Diem $. z Supplies $ 17,500
S Consultants/Contracts $-
c.Other $ -
Subtotal ·$ 17,500
Z Personnel & Fringe Benefits s 10,000 0 $ j::: Travel/Per Diem -§Supplies s 36,741 :;! Consultants/Contracts $.
� Other s -
0 Subtotal $46,741
Personnel & Fringe Benefits s -
� Travel/Per Diem $-u Supplies $-
� Cons u I ta nts/Contra cts s .
w Other � Subtotal S
Personnel & Fringe Benefits s -
� Travel/Per Diem s 3,500 z Supplies $ -
� Consultants/Contracts
Other -Registrati ans s 3,300
$
Subtotal $ 6,800
Cl. $3 Equipment . a Subtotal S -w
Personnel & Fringe Benefits $ -
Travel/Per Di em $ -
� Supplies $ -
� Cons u I ta nts/Contra cts $ -
Other $-
Subtotal S .
$ s s
$
$ s
$
$ s
$
$ s s s
$ s
�
$
$ s s s
$
$
$ s
$
$
$
$ s
$
MODIFICATION EMPGAMOUNT MA TCH AMOUNT
. $
. $
4,500 $ -$. $
4,500 '$
(10,000) $ . s
{18,500) $
. $
. s
(28,500) '$ -
-
-
.
-
$
$
,$ s
$ ".$
$
(2,000,) $ -$
$ -$
(2,000) '$
26,000 s
26,000 '$
-$-$-$. $-$
. $
. $-
-$.
22,000 $ -
-$--$ -
22,000 $ -
. $ 71,041
-$-
18,241 $ .
-$--$-
18,241 s 71,041
-$--$--s .•
-s . .
.. -u- TT-$-
1,500 $. -$-
Is-.
3,300 s .
4,800 $.
26,000 s -
26,000 s -
-$.
. $. -$-
-s -
. $-
-$-
Indirect S -S -I S -···-······················· .................. _, .................. _, .............. _ .............................. _. .............................................. _.·· ............................. . Indirect Cost Rate on fi_le 0.00%
TOTAL Grant A_greement AMOUNT: $ 71,041 $$ 71,041 $ 71,041
The Subrecipient will provide a match $71,041 of non-federal origin, 50% of the total project cost local
budget plus EMPG award).
Cumulative transfers to budget categories in excess of ten percent (10%) of the Grant Agreement Amount
will not be reimbursed without prior written authorization from the Department.
Funding Source: U.S. Department of Homeland Security -Pl# 713PT -EMPG
DHS-FEMA-EMPG-FY21 Page 6 of 6 City of Kent EMO, E22-142 Amendment 1 Revised