HomeMy WebLinkAboutCity Council Committees - Operations and Public Safety Committee - 02/07/2023 (2) 4^* Operations and Public Safety
• Committee
KEN T Tuesday, February 7, 2023
WASHINGTON 4:00 PM
Chambers
To listen to this meeting,
call 1-888-475-4499 or 1-877-853-5257
and enter Meeting ID 848 7396 5031, Passcode: 838610
Chair Bill Boyce
Councilmember Brenda Fincher Councilmember Satwinder Kaur
Councilmember Marli Larimer Councilmember Zandria Michaud
Councilmember Les Thomas Councilmember Toni Troutner
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Item Description Action Speaker Time
1. Call to Order Chair
2. Roll Call Chair
3. Agenda Approval Chair
4. Business Chair
A. Approval of Minutes
Approval of January 17, YES Chair 01 MIN.
2023 Minutes
B. Ordinance Authorizing YES Tammy White 20 MIN.
Remote Meetings for Boards
and Commissions. - Adopt
C. INFO ONLY: Introduction to NO Kristen Holdsworth 30 MIN.
the Comprehensive Plan
Update
5. Adjournment Chair
The public may submit written public comments that relate to a committee agenda item by emailing:
cityclerk@kentwa.gov by 3:30 p.m. on the day of this committee meeting. After 3:30 p.m., written
public comments may only be submitted in person by presenting them to the committee secretary at
the public meeting. Written public comments that do not relate to a committee agenda item are not
permitted. Written public comments are not read into the record.
Operations and Public Safety Committee CC Ops and February 7, 2023
PS Regular Meeting
Unless otherwise noted, the Operations and Public Safety Committee meets at 4 p.m. on the first and
third Tuesday of each month in the Kent City Hall, Council Chambers, 220 Fourth Avenue South, Kent,
WA 98032
For additional information please contact Kim Komoto at 253-856-5728, or email
Kkomoto@kentwa.gov.
Any person requiring a disability accommodation should contact the City Clerk's Office at 253-856-
5725 in advance. For TDD relay service call Washington Telecommunications Relay Service at 7-1-1.
Pending Approval
Operations and Public Safety
KENT Committee
WA9H... CC Ops and PS Regular Meeting
Minutes
January 17, 2023
Date: January 17, 2023
Time: 4:01 p.m.
Place: Chambers
Members: Bill Boyce, Chair
Brenda Fincher, Councilmember
Satwinder Kaur, Councilmember
Marli Larimer, Councilmember
Zandria Michaud, Councilmember
Les Thomas, Councilmember 0
Toni Troutner Councilmember
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Agenda: C
1. Call to Order 4:01 p.m. a.
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Council President Boyce called the meeting to order.
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2. Roll Call N
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Attendee Name Title Status Arrived r
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Bill Boyce Chair Present
Brenda Fincher Councilmember Late 0
Satwinder Kaur Councilmember Present a
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Marli Larimer Councilmember Present c
Zandria Michaud Councilmember Present
Les Thomas Councilmember Present
Toni Troutner Councilmember Present
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3. Agenda Approval a
1. I move to approve the agenda as presented.
RESULT: MOTION PASSES [UNANIMOUS]
MOVER: Les Thomas, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Boyce, Kaur, Larimer, Michaud, Thomas, Troutner
4. Business
A. Approval of Minutes
Approval of Minutes dated December 6, 2022
MOTION: Move to approve the Minutes dated December 6, 2022
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Page I of 5 Packet Pg. 3
Operations and Public Safety Committee CC Ops January 17, 2023
and PS Regular Meeting Kent, Washington
Minutes
......................................................................................................................................................................................................................................................................................................._...............................................................................................................................................................................................................
RESULT: APPROVED [UNANIMOUS]
MOVER: Les Thomas, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Boyce, Kaur, Larimer, Michaud, Thomas, Troutner
B. Payment of Bills - Authorize
MOTION: I move to authorize the payment of bills.
RESULT: MOTION PASSES [UNANIMOUS] Next: 2/7/2023 7:00 PM
MOVER: Les Thomas, Councilmember 3
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SECONDER: Toni Troutner, Councilmember
AYES: Boyce, Kaur, Larimer, Michaud, Thomas, Troutner —
C. INFO ONLY: 2023 Insurance Renewal Update o
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Risk Manager, Chris Hills, presented the Council with an update on the 2023 a
insurance programs relating to liability, excess worker comp and cyber. a
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Hills detailed issues currently affecting the insurance industry, including: o
inflation; increasing frequency/severity of large claims and lawsuits;
adequate pricing of risk; and how Hurricane Ian will affect 7/1/23 property N
renewal. N
Some of the local impacts include: no tort cap in Washington, local
governments being hit hard by verdicts and rate increases and the cost of
trials and of settlements continuing to escalate.
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Hills detailed the specifics of the changes to the City's liability renewal,
excess Workers' Compensation and Cyber/Privacy liability major terms and
conditions.
Hills provided responses to the Council's questions about how the City
budgets for insurance in addition to how the City determines the liability a
limits.
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D. Agreement with Express Employment Professionals - Authorize
Deputy Public Works Director, Kelly Petersen provided a recap of the
agreement with Express Employment for an Administrative Project
Coordinator for the Federal Way Link Extension project.
This position is fully-funding through the City's prior staffing agreement with
Sound Transit.
MOTION: I move to authorize the Mayor sign a Consultant Services
Agreement with Express Employment Professionals, in an amount
not to exceed $125,000, for staffing services to support Sound
Transit's Federal Way Link Extension project, subject to final terms
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Page 2 of 5 Packet Pg. 4
Operations and Public Safety Committee CC Ops January 17, 2023
and PS Regular Meeting Kent, Washington
Minutes
................................................................................................................................................................................................................................................................................................ ._..............................................................................................................................................................................................................
and conditions acceptable to the City Attorney.
R USE LT: MOTION PASSES [UNANIMOUS] Next: 2/7/2023 7:00 PM
MOVER: Les Thomas, Councilmember
SECONDER: Marli Larimer, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner
E. Agreement with Summit Food Services Management, LLC for Food
Services at the Kent Correctional Facility - Authorize
Jail Commander, Diane McCuistion provided a recap of the Agreement with
Summit Food Services for food services at the City's correctional facility.
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This agreement is on today's City Council Consent Agenda.
MOTION: I move to authorize the Mayor to sign a 5-year contract °
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with Summit Food Services Management, LLC for food services at the a
Kent Corrections Facility at an estimated 2023 cost of $233,688,
subject to final contract terms and conditions acceptable to the a
Police Chief and City Attorney. o
RESULT: MOTION PASSES [UNANIMOUS] Next: 1/17/2023 7:00 PM c
MOVER: Satwinder Kaur, Councilmember N
SECONDER: Zandria Michaud, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner
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F. Interlocal Agreement with the City of Federal Way for Jail Services -
Authorize r
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Commander, Diane McCuistion provided an overview of the Interlocal
Agreement with the City of Federal Way for jail services.
The term of the Interlocal Agreement is for five years. a
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MOTION: I move to authorize the Mayor to sign a new year interlocal a
agreement with the City of Federal Way for jail services, subject to
final contract terms and conditions acceptable to the Police Chief and
City Attorney.
RESULT: MOTION PASSES [UNANIMOUS] Next: 2/7/2023 7:00 PM
MOVER: Marli Larimer, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner
G. Ordinance Clarifying Authority of Independent Salary Commission —
Adopt
Chief Administrative Officer, Pat Fitzpatrick advised this ordinance will amend
section 2.65.050 of the Kent City Code, clarifying that the Independent
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Page 3 of 5 Packet Pg. 5
Operations and Public Safety Committee CC Ops January 17, 2023
and PS Regular Meeting Kent, Washington
Minutes
Salary Commission will set salaries of not only the council members and
mayor, but also of the council president.
This Ordinance is on today's City Council Consent Agenda.
MOTION: I move to adopt Ordinance No. 4457, to make a
housekeeping amendment to KCC 2.65.050 that clarifies the
Independent Salary Commission will review and set the salaries of
the city council, the council president, and the mayor.
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RESULT: MOTION PASSES [UNANIMOUS] Next: 1/17/2023 7:00 PM
MOVER: Toni Troutner, Councilmember
SECONDER: Zandria Michaud, Councilmember o
AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner
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H. INFO ONLY: November 2022, Financial Report a
Financial Planning Manager, Michelle Ferguson presented the City's a
November 2022, Monthly Financial Report. a
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Although it was estimated that the City would use $11.7M of fund balance,
based on estimated actuals, the City will end up adding over $2.5M to the o
fund balance. N
Ferguson detailed general fund revenues and indicated that sales tax M
revenue is anticipated to bring in over $6.4M over budgeted amounts and 4-
charges for services is estimated to bring in over $2M over budgeted
amounts.
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B&O Tax revenues and fines and forfeitures may come in under budget.
Ferguson explained the transfers in relating to ARPA-funded projects will be 2
transferred directly into project funds in 2023.
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Ferguson explained that all departments came in under budget.
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Ferguson also reviewed all other funds revenue and expenditures and
detailed any variances.
I. INFO ONLY: Utility Shut-Off Policy Updates and Grant
Finance Customer Service Manager, Molly Bartlemay, provided the Council
with an update on the City of Kent water utility accounts.
Utility Grant & payment plans:
The City applied for and successfully received grant funds to clear remaining
utility payment plan balances that were set up at the end of water shut-off
the moratorium.
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Page 4 of 5 Packet Pg. 6
Operations and Public Safety Committee CC Ops January 17, 2023
and PS Regular Meeting Kent, Washington
Minutes
......................................................................................................................................................................................................................................................................................................._...............................................................................................................................................................................................................
• The grant was provided "to address low-income customer arrearages
compounded by the COVID-19 pandemic and the related economic downturn
that were accrued between March 1, 2020, and December 31, 2021."
Low-income criteria included accounts with an active payment plan (these
required attestation of financial impact due to COVID-19).
$17,061.17 was applied to the 36 utility accounts with remaining payment
plan balances.
Bartlemay reviewed the City's standard delinquency and water shut-off N
process and talked about the return to standard procedures after the water
shut-off moratorium. Bartlemay also reviewed the shut-off notice counts 5
from 2019 - 2022.
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Next steps include transitioning to the City's standard shut-off procedure.
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S. Adjournment 4:45 p.m. 0
Council President Boyce adjourned the meeting.
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Ki ley Kamoto- o
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Committee Secretary M
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Page 5 of 5 Packet Pg. 7
4.B
OFFICE OF THE CITY ATTORNEY
Tammy White, City Attorney
220 Fourth Avenue South
KENT Kent, WA 98032
WASHINGTON 253-856-5770
DATE: February 7, 2023
TO: Operations and Public Safety Committee
SUBJECT: Ordinance Authorizing Remote Meetings for Boards and
Commissions. - Adopt
MOTION: I move to adopt Ordinance No. 4458, to amend KCC 2.50.090 to
allow remote meetings for City boards and commissions on stated
conditions, amend KCC 2.57 to provide that a quorum of the City's Land
Use and Planning Board shall appear for its meetings in-person, and repeal
obsolete remote attendance provisions in KCC 2.55.060 and KCC 2.64.060
related to the Disability Board and the Firefighters' Relief and Pension
Board.
SUMMARY: Most of the City's boards and commissions serve in a purely advisory
capacity where they may make recommendations to the City Council but they do
not act on Council's behalf. Only when a board or commission acts on behalf of the
Council, or otherwise conducts hearings or takes testimony and public comment,
does the Open Public Meetings Act require that the meeting be open to the public.
During the COVID-19 pandemic, and while gubernatorial proclamations were in
effect limiting in-person meetings, members of the City's boards and commissions
continued their work for the City remotely. One benefit the City realized during the
COVID-19 pandemic was an increase in community participation in meetings due to
the ease with which one can join a meeting when it occurs remotely. Remote
attendance also increased participation amongst board and commission members,
who volunteer their service to the City while also juggling their own work and family
commitments.
If a board or commission is subject to the provisions of the Open Public Meetings
Act, state law would allow all board members or commissioners to attend the
meeting remotely so long as a physical location is maintained for the public to
attend in-person. The purpose of this ordinance is to define under what
circumstances members of a City board and commission may be permitted to
attend a meeting remotely.
BUDGET IMPACT: None.
SUPPORTS STRATEGIC PLAN GOAL:
Packet Pg. 8
4.B
Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and
inviting parks and recreation.
Inclusive Community - Embracing our diversity and advancing equity through genuine community
engagement.
ATTACHMENTS:
1. Remote Meetings-Boards and Commissions (PDF)
Packet Pg. 9
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ORDINANCE NO. o
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AN ORDINANCE of the City Council of the
City of Kent, Washington, to: (1) amend Section
2.50.090 of the Kent City Code ("KCC") to allow
remote meetings for City boards and commissions
on stated conditions; (2) amend Chapter 2.57 of the c
Kent City Code to provide that a quorum of the City's aEi
Land Use and Planning Board shall appear for its
meetings in-person; and (3) repeal obsolete remote M
attendance provisions in KCC 2.55.060 and KCC
2.64.060 related to the Disability Board and the
Firefighters' Relief and Pension Board. 2
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RECITALS
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A. During the COVID-19 pandemic, and while gubernatorial
proclamations were in effect limiting in-person meetings, members of the v
City's boards and commissions continued their work for the City remotely.
As those proclamations expired, in-person meetings resumed. o
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B. One benefit the City realized during the COVID-19 pandemic E
was an increase in community participation in meetings due to the ease with o
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which one can join a meeting when it occurs remotely. Remote attendance
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also increased participation amongst board and commission members, who
volunteer their service to the City while also juggling their own work and
family commitments. p°p
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C. Most of the City's boards and commissions serve in a purely E
advisory capacity where they may make recommendations to the City o
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Council but they do not act on Council's behalf. Only when a board or
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commission acts on behalf of the Council, or otherwise conducts hearings or 0
takes testimony and public comment, does the Open Public Meetings Act
require that the meeting be open to the public. p°p
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D. When a meeting is subject to the Open Public Meetings Act, all w
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commissioners are permitted to attend the meeting remotely so long as a
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physical location is maintained for the public to attend in person. Through
this ordinance, Council wishes to define under what circumstances members
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of a City board and commission may be permitted to attend a meeting
remotely.
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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, L
WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: V
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ORDINANCE
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SECTION 1. -Amendment- KCC 2.50.090. Section 2.50.090 of the
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Kent City Code, entitled "Organization and meetings," is amended as
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follows:
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Sec. 2.50.090. Organization and meetings. o
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A. Election of officers. Each appointive commission shall elect from w
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among its members a chair, who shall preside at all meetings, and a vice E
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chair, who shall preside in the absence of the chair. The chair and vice chair V
shall be elected annually. The secretary of each appointive commission shall
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be the city administrative support personnel appointed under KCC 2.50.050.
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1. The chair shall perform the following duties: o
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a. Set the appointive commission's agenda, in coordination E
with the vice chair, the secretary, and the city department liaison if different o
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from the secretary; -0
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b. Preside over all meetings of the appointive commission, 0
preserve order and decorum, decide all questions of order and conduct the
meeting's proceedings using the rules contained in Robert's Rules of Order p°p
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where applicable, with the chair having the ultimate decision of how the ,o
meeting will be conducted; aM
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C. Call special meetings and cancel regular meetings for
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cause, including lack of a quorum, in coordination with the vice-chair, a
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secretary, and the city department liaison as may be appropriate; c
d. Act as the appointive commission's liaison with the
council, the mayor, and city staff on policy issues; M
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e. Nominate or appoint members of the appointive ,�>+
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commission to any subcommittee the appointive commission may form; 2
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f. Serve as the appointive commission's focal point for
council, mayor, and staff and as principal spokesperson for the appointive
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commission; =a
g. Oversee the distribution of the appointive commission's
agenda and materials during the commission's meetings; v
h. Make any necessary public appearances on behalf of the
appointive commission at meetings of the city council, mayor, and any other o
bodies requiring representation of the appointive commission; y
i. Facilitate the annual officer election process; and E
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j. Appoint a chair pro tempore when both the chair and 0
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vice chair are absent, who shall have the same authority and duties as the
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chair.
2. The vice chair shall perform the following duties; o
a. Act as chair and assume the authority to perform the m
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chair's duties whenever there is a vacancy in the office of the chair, the chair c
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is absent from the appointive commission, or the chair is unable for any E
reason to discharge the chair's duties; o
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b. Assist the chair as requested; -0
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C. Attend, participate, and assist the chair in agenda O
planning sessions;
d. Assume the office of chair and serve the remainder of °
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any unexpired term if the chair vacates office prior to completing their term, ,o
and in that event, facilitate the election process at the appointive aM
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commission's next regular meeting of a new vice chair to similarly assume
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office for the remainder of any unexpired term. a
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3. If the chair was not able to appoint a chair pro tempore or the c
chair and vice chair are otherwise absent or unavailable, the longest serving
member of the appointive commission, either by consecutive or non- M
consecutive terms, shall be deemed the acting chair pro tempore. If two or
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more members qualify to be acting chair pro tempore, then the secretary 2
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shall select, by lottery and in the presence of two witnesses, one name from
the names of the group of eligible members, and the member whose name
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is selected shall serve as the acting chair pro tempore. =a
4. The secretary of the appointive commission will be the staff
member appointed under KCC 2.50.050 to assist the appointive commission. v
The secretary is not a member of the appointive commission and shall have
no voting rights. The secretary shall perform the following duties: o
a. Attend all meetings of the appointive commission and y
keep the commission's minutes, including those of any meetings of any E
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subcommittees the appointive commission may form, which minutes will be °
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reviewed and adopted by the appointive commission at a subsequent
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meeting; ,n
b. Reproduce, distribute, and file with the city clerk for o
retention a copy of all minutes of the appointive commission's meetings; m
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C. See that all notices of appointive commission meetings E
are given as may be required by the Open Public Meetings Act, Chapter o
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42.30 RCW, and this chapter;
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d. Serve as custodian of the appointive commission's 0
records and remain responsible for retaining those records as required by
state retention schedules and producing those records as required under the p°p
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state Public Records Act, Chapter 42.56 RCW; ,o
e. Maintain a list of the names, addresses, and contact
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information for each member of the appointive commission; and provide
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that list to the city clerk;
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f. Perform all duties incident to the office of secretary and c
such other duties as from time to time may be assigned to them by the chair
or vice chair. M
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B. Equal votes. Each member shall have an equal vote in decisions of
the appointive commission, except for any alternate, who will serve in a V
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nonvoting capacity. c
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C. Duties and responsibilities. Each appointive commission is advisory in
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nature and shall make reports and recommendations as may be requested
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to the mayor, city council, and city staff. le
D. Bylaws. Each appointive commission may adopt bylaws, rules, and o
regulations as necessary for the election of the chair and vice chair, the y
conduct of business before an appointive commission, or to supplement the E
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provisions provided for in KCC 2.50.090. Commission bylaws, rules, and 0
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regulations may not alter the provisions of this chapter.
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E. Meetings.
1. Schedule and location. Each appointive commission shall set a o0p
regular meeting schedule, including time, place, and frequency of meetings aM
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as necessary, and the secretary of the commission shall provide this E
information to the city clerk. o
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2. Open meetings and notice. Although not required for advisory
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commissions, all meetings of each appointive commission will be open to the °
public. In giving notice of meetings, the commission secretary may elect to
follow the notice guidelines provided for in the Open Public Meetings Act, °
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Chapter 42.30 RCW, as amended, even if the Open Public Meetings Act does ,o
not apply to matters before the appointive commission for action at such
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meetings. Unless notice to the contrary is given by an appointive
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commission, all meetings shall occur at City Hall, located at 220 Fourth a
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Avenue South. c
3. Remote attendance or remote meetings - Emer_gencX. In the
event of an emergency, a member may attend a commission meeting M
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remotely by telephone or videoconferencing, as technology in the particular
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meeting location may accommodate. For purposes of this subsection, an 2
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,emergency" is defined as a serious situation or a condition of urgent need �
that occurs unexpectedly and is unforeseen or unavoidable. A member's
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remote attendance is permitted for the benefit of conducting city business =a
and not for the personal benefit of a member and may be limited by the
city's available equipment and technical support. v
a. In the event of an emergency and a desire to attend a
commission meeting remotely, the member shall notify the chair and the o
secretary as soon as possible in advance of their desire to attend a y
commission meeting remotely. The chair shall consult with the city E
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department liaison, and together they will determine whether to grant a °
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member's request to attend a meeting remotely due to the occurrence of an
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emergency. ,n
b. Any remote attendance authorized due to the occurrence o
of an emergency shall be verbally noted on the record during the meeting m
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and in the official minutes of the meeting.
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C. A member authorized to attend a commission meeting E
remotely shall have all of the official materials available during the meeting, o
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shall be able to hear the meeting in real time, and shall be able to be heard -0
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by others during the meeting in real time as if physically in attendance at 0
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the meeting. A member who only observes the meeting remotely without
complying with the above requirements will not be deemed in attendance. p°p
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d. It shall be the responsibility of the remotely attending ,o
member to ensure compliance with this section. If during the meeting the aM
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requirements of this section are not met or are terminated due to technical
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reasons, or the member fails to attend the meeting remotely, the member a
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will be deemed to have not attended the meeting. c
e. In the event of an emergency as declared by the
President of the United States, the Governor of Washington, the mayor, or M
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another authorized official, and a determination that an in-person meeting
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cannot be held with reasonable safety due to the emergency, the 2
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commission may hold a remote meeting without a physical location, or may
limit the physical attendance of some or all members of the public at a
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meeting, and in doing so, may follow the guidelines provided for by the Open =a
Commented[WTi]:There was discussion at the 12/6Opsand Public Meetings Act, as now enacted or hereafter amended, and as lawfully
PS Committee about making a call out that this remote option does
not apply to the PFD,but it's not necessary in my opinion.In KCC suspended or altered in accordance with a declared emergency. V
2.63.010 we expressly provide that the only provisions of KCC 2.50 M
that apply to the PFD are those that relate to pulling together a 4. Remote attendance Or remote meetings — Non-emergency. �-
sufftcient applicant pool for appointments.See KCC 2.63.010. N
Commented[WT2]:Focus--Actioncomm'n takes. When an emergency does not exist as provided for under subsection (E)(3)
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-Doescomm'nexerciseactual/defactodecision-makingfor above, Commissioners may remotely attend commission meetings in the N
Council,does comm'n conduct hearings,take testimony/public
comment,or is it simply advisory. following Instances: E
-No OPMA(Bicycle Advisory Board,Cultural Communities Board, a. I commission meetings not subject to Open Public 0
and Parks and Recreation Commission) V
-Sometimes OPMA(Arts Commission,Human Services
Meeting. If a commission meeting is Inot subject to the Open Public
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Commission,LUPB)
Meetings Act,, Ch. 42.30 RCWI, as currently enacted or later amended or 1n
-Mostly OPMA(Arts Commission,LTAC,Civil Service,LEOFF I 'a
Disability Board,FF Relief and Pension Board) recodified from time to time, the meeting may be held remotely without a M
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Commented[WT3]:When a meeting is NOT subject to the m
OPMA,this subsection authorizes ALL commissioners to attend physical location for the public to attend in-person if the following conditions ,
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remotely WITHOUT providing a physical presence for the public. �
(i.e.City staff/Comm'n secretary remote too) are met:
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(1) The chair approves of the remote meeting after E
consultation with the commission secretary; E
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(2) The commission secretary determines the City's
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technology will support the remote meeting;
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(3) The meeting occurs through real-time telephonic,
electronic, internet, or other readily available means of remote participation; o0p
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(4) If the method utilized by commissioners for ,o
remote attendance allows for commissioners to activate a camera and video a)
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display their image to other attendees, the (commissioners should, at the
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Commented[WT4]:For non-OPMAmeetings,whether cameras discretion of.the chair, turn on their cameras for the meeting; and
are on is at discretion of chair,but this provision indicates y
commissioners should turn on their cameras. (5) Real-time telephonic, electronic, internet, or other o
readily available means of remote attendance, is made available to the
public; provided that a violation of this requirement shall not invalidate the 0
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meeting or any decisions made by a commission at its meeting_ ,
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b. Commission meetings subject to Open Public Meetings
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Act. If a commission meeting is subject to the Open Public Meetings Act, Ch.
42.30 RCW, as currently enacted or later amended or recodified from time
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Commented[WT5]:When a meeting IS subject to the OPMA, to time, done or more commissioners may attend remotely, if the following 'a
this subsection authorizes ONE,MORE,OR ALL commissioners to O
attend remotely WITH A PHYSICAL PRESENCE REQ'D--i.e.at conditions are m etl
minimum,City staff/Comm'n secretary must appear in person.
(1) The chair approves remote attendance of one or
-Caveat:Will allow for hybrid meeting,which has proven most
technologically challenging. more commissioners after consultation with the commission secretary;
Commented[WT6]:At the 12/6 Ops and PS Mtg,there was fn
discussion about requiring the chair to attend in person.Is that still (2) The commission secretary determines that the
something Council wants added?Right now,this ordinance does not C
require it. Clty'S technology will support a commissioner's remote attendance; y
(3) All remote-attending commissioners have the E
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technology necessary to: (i) participate and communicate in real-time with 0
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each other and with those commissioners attending in-person, and ii to
view any materials being discussed during the meeting; to
(4) If the method utilized by a commissioner for o
remote attendance allows the commissioner to activate a camera and video m
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display their image to other attendees, the commissioner should turn on
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Commented[wT7]:For OPMA meetings,cameras should be their camera for the meetind; provided, a commissioner is excused from .0
turned on,but provides a commissioner is excused if a technology E
dihychallenge feature.
tsthe commissioner from enabling the video complying with this provision If technology challenges prevent the 0
display feature. U
commissioner from enabling the camera and video display feature; -0
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during the meeting to all documentation that is considered or provided
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(6) Real-time telephonic, electronic, internet, or other ,o
readily available means of remote attendance is made available to the
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public;; provided that a violation of this requirement shall not invalidate the
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meeting or any decisions made by a commission at its meeting_
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(7) A physical location for the public to observe the c
meeting is provided; and
(8) The meeting complies with all other requirements M
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of the Open Public Meetings Act, RCW 42.30 RCW, as currently enacted or ,�>+
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later amended or recodified.
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F. Minutes. Each appointive commission shall adopt procedures to c
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ensure minutes of each meeting are recorded and retained with the city clerk
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as required by state records retention schedules. O
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G. Conduct of members. All members serving on an appointive M
commission must preserve order, decency, and decorum at all times and no rn
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member shall, by conversation or otherwise, delay or interrupt the 0
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proceedings or the peace of the meeting, nor disturb any member while w
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speaking, or refuse to obey the order of the chair. In addition, the following E
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shall control members' conduct during any meeting of an appointive U
commission:
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1. The chair will call the meeting to order and manage the meeting
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agenda and time to allow for appropriate discussion and action, where o
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2. Members are to keep the meeting organized by speaking only E
when recognized by the chair and granted the floor. To seek recognition, o
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members are to raise their hands and wait to be addressed by the chair. In -0
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lieu of hand raising, voting/name cards may be used to indicate votes or 0
requests to speak.
3. Members are to refrain from interrupting another person who p°p
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has the floor or from having any sidebar conversation. ,o
4. Members are to treat others with respect, courtesy, and in a
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fair and unbiased manner. Members shall refrain from any conduct or speech
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that is abusive, bullying, discriminatory, or derogatory.
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5. Members should be open and honest about their actions and c
decisions, and be respectful of others whose opinions may differ.
6. Repeated violations may result in a member's removal from the M
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appointive commission in accordance with KCC 2.50.130. ,�>+
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H. Public comment. While the public may attend meetings of an V
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appointive commission, the meetings are those of the commission itself and c
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the public has no general right to address the appointive commission or its
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members. O
1. Meetings of an appointive commission are not an open public
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forum, and they are subject to restrictions imposed by the chair of the
appointive commission, any bylaws or rules the appointive commission may y
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have adopted, and the law. U)
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2. The chair of an appointive commission has the discretion to E
authorize the public to address the commission, if the chair so desires. If o
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permission to speak is granted to a member of the public, either directly or
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through an agenda item, the following provisions shall apply:
a. Prior to addressing the appointive commission, each
speaker shall sign in and state his or her name and city of residence for the pop
record. w
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b. Remarks will be limited to the time allocated by the chair E
for each speaker, usually three minutes per speaker. o
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C. All remarks shall be pertinent to matters considered by -0
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the appointive commission, and speakers shall address the chair and the 0
appointive commission as a whole and not any member individually.
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I. Public demeanor. No one shall use any impertinent, degrading, or o
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slanderous language directed to the chair, appointive commission members,
mayor, staff, or other member of the public, and no one shall otherwise
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engage in disruptive behavior. Disruptive behavior includes, for example,
addressing matters restricted from public comment, repeated shouting and m
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angry outbursts, cursing, direct or implied threats of violence, etc. After aEi
receiving verbal notice from the chair, the chair may direct that a speaker
return to their seat or may remove any person for disruptive behavior at an
appointive commission meeting.
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J. Voting. Discussion by the appointive commission shall relate to the c0i
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subject matter at hand and shall be relevant and pertinent. When action of
the appointive commission is required, the following Provisions shall apply:
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1. The chair will request a motion for a vote.
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2. Each member of an appointive commission shall be entitled to M
one vote, including the chair. 0
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3. Motions shall be made, seconded, and voted upon. 0
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4. The chair is authorized to establish all reasonable and A
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necessary procedures to permit the casting of votes by members of the E
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5. Every member, unless disqualified by reason of a conflict of
interest or as otherwise provided by law or excluded by the appointive '0
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6. Unless otherwise directed by the chair, all votes shall be by E
voice or a show of hands. No votes shall be made by proxy. o
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voting, or who otherwise remains silent during a vote or enters a blank 0
ballot, will be deemed to have not casted a vote on that item. An abstention
will not count as a vote, either in favor of, or in opposition to, any motion. p°p
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8. Action by the appointive commission requires only the ,o
affirmative vote of a majority of the votes cast, except where otherwise aM
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required by this chapter, any appointive commission bylaws, or state law.
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9. At the request of the chair or of any member of an appointive a
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commission, a motion may be voted upon by a roll call and the individual c
voting results shall be recorded by the secretary in the minutes.
Action of the appointive commission may be shared with the city council, the
mayor, or city staff.
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K. Procedural deviations and suspension of rules. If an appointive c0i
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commission fails to conform to the procedural provisions of this chapter or c
to Robert's Rules of Order, and that failure is not timely objected to by a
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member before action occurs, once action is taken by the appointive
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commission, that action stands and shall be deemed automatically ratified M
by the appointive commission. No procedural error shall render any action 0
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be deemed to provide any resident rights they did not already have by w
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SECTION 2. - Repealer - KCC 2.55.060. Section 2.55.060 of the
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Kent City Code related to the Disability Board and entitled "Remote ,n
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Attendance," is repealed in its entirety. o
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SECTION 3. - Repealer - KCC 2.64.060. Section 2.64.060 of the E
Kent City Code related to the Firefighters' Relief and Pension Board and o
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entitled 'Remote Attendance," is repealed in its entirety.
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SECTION 4, -Amendment- New KCC 2.57.050. Chapter 2.57 of the
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Kent City Code related to the Land Use and Planning Board is amended to 0
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add a new Section 2.57.050, entitled "In-Person Meetings," as follows: o
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Sec. 2.57.050. In-person meetings. Except as permitted by KCC
2.50.090(3) for emergencies, the(land use and planning board shall hold its a0i
Commented[WTs]:Exception created for LUPB Which Will meetings in such a manner that a quorum of the board shall meet in-person.
require that a quorum of board members attend meetings in person,
Whether the meeting is subject to the oPMnor not.Any members The remote attendance of any member of the land use and planning board
beyond a quorum may be authorized by the chair to attend remotely. E
Staff indicated a preference for the LUPB to attend in person The
shall comply with the provisions of KCC 2.50.090(4)(b). However, a board
LUlicapp arineoftheboardsmosthkelytohavemembersofthe member's failure to comply with KCC 2.50.090(4)(b) shall not invalidate the
public appear in person.
meeting or any decisions made by the land use and planning board at its L
meeting. Further, the provisions of the Open Public Meetings Act shall apply V
only to those meetings of the land use and planning board that are subject c0i
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to the provisions of the Open Public Meetings Act, Ch. 42.30 RCW, as
currently enacted or hereafter amended from time to time.
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SECTION 2. - Severability. If any one or more section, subsection, M
or sentence of this ordinance is held to be unconstitutional or invalid, such y
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decision shall not affect the validity of the remaining portion of this ordinance 0
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SECTION 3. - Corrections by City Clerk or Code Reviser. Upon 0
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approval of the city attorney, the city clerk and the code reviser are
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authorized to make necessary corrections to this ordinance, including the rn
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references to other local, state, or federal laws, codes, rules, or regulations. m
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SECTION 4. - Effective Date. This ordinance shall take effect and be E
in force thirty days from and after its passage, as provided by law. o
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DANA RALPH, MAYOR Date Approved o
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KIMBERLEY A. KOMOTO, CITY CLERK Date Adopted
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APPROVED AS TO FORM:
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TAMMY WHITE, CITY ATTORNEY
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4.0
ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT
Kurt Hanson, AICP, EDFP
220 Fourth Avenue South
KENT Kent, WA 98032
WASHINGTON 253-856-5454
DATE: February 7, 2023
TO: Operations and Public Safety Committee
SUBJECT: INFO ONLY: Introduction to the Comprehensive Plan Update
SUMMARY: The City is required to update its Comprehensive Plan by the end of
2024. Economic and Community Development staff will lead this project and will
coordinate efforts with all departments to review, evaluate, and update policies.
BACKGROUND: A Comprehensive Plan envisions a city's future and describes its
long-term vision for growth, infrastructure, and services. A Comprehensive Plan
articulates a series of goals and policies intended to guide the day-to-day decisions
of elected officials and staff. Comprehensive Plans continually evolve to address
long-term opportunities and challenges. The most recent version of Kent's
Comprehensive Plan was updated in 2015.
Kent is a dynamic and growing city. The 2044 Comprehensive Plan provides an
opportunity for the city to re-evaluate and confirm our goals and policies to achieve
a shared vision for Kent's future.
GOAL OF MEETING: Staff will provide a brief overview of the process to update
the Kent's Comprehensive Plan. Staff are also seeking guidance from Council as we
prepare engagement efforts and continue to plan for growth.
We will reserve 15 minutes after the presentation to hear your ideas. We look
forward to a discussion on the following topics:
1. Who/what perspectives need to be at the table as we update the
Comprehensive Plan?
2. What are you looking forward to for the Comprehensive Plan update?
3. What concerns do you have about the Comprehensive Plan update?
4. Do you have any other feedback, ideas, or information you would like to
share with us?
BUDGET IMPACTS: The Comprehensive Plan is part of ECD's workplan. Partial
funding has been provided through a Washington State Department of Commerce
grant.
SUPPORTS STRATEGIC PLAN GOAL:
Packet Pg. 24
4.0
Innovative Government - Delivering outstanding customer service, developing leaders, and
fostering innovation.
Evolving Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and
inviting parks and recreation.
Sustainable Services - Providing quality services through responsible financial management,
economic growth, and partnerships.
Inclusive Community - Embracing our diversity and advancing equity through genuine community
engagement.
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