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Home My WebLink AboutCity Council Meeting - Council - Regular Minutes - 12/13/2022Date: Time: Place: 1. 2. 3. KENT WAS M IN G 7 0 N December 13, 2022 7:00 p.m. Chambers CALL TO ORDER/FLAG SALUTE Mayor Ralph called the meeting to order. ROLL CALL Approved Kent City Council City Council Regular Meeting Minutes December 13, 2022 Attendee Name Dana Ral h 1Title Mayor Council President Councilmember ,_ Status Arrived Present Present Present Bill Boyce Brenda Fincher Satwinder Kaur Councilmember Present Marli Larimer Councilmember Remote Toni Troutner Councilmember Present Les Thomas Councilmember Councilmember Present Excused Zandria Michaud AGENDA APPROVAL Chief Administrative Officer, Pat Fitzpatrick removed item 6.A - Public Hearing on the Potential Surplus of Four City -Owned Tracts in Bridges Neighborhood from the agenda and advised it will be rescheduled to the January 17, 2023, City Council meeting to provide an opportunity for proper notice. A. I move to approve the agenda as amended. RESULT: MOTION PASSES [UNANIMOUS] MOVER: Bill Boyce, Council President SECONDER: Les Thomas, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Troutner, Thomas 4. PUBLIC COMMUNICATIONS A. Public Recognition L Employee of the Month Mayor Ralph recognized Mike Houlihan, Maintenance Worker in the Solid Waste Division of the Public Works Operations Department, as the December Employee of the Month. Bill Thomas expressed appreciation of all the work Mike does for his staff and the Public Works Department. Kent City Council City Council Regular Meeting Minutes December 13, 2022 Kent, Washington ii. Present Giving Campaign Proceeds to Eileen & Callie's Place Mayor Ralph presented proceeds from the City's Employee Giving Campaign to Dr. Natalie Ellington, Founder and Executive Director of Eileen & Callie's Place. Dr. Natalie Ellington expressed appreciation of the donation and advised that Eileen and Callie's Place supports girls that have aged out of foster care. The organization concentrates on building relationships with the girls. iii. Reappointments to the Human Services Commission Mayor Ralph requested the Council confirm her recommendations of Rickie Robinson and Connie Stolpp to serve on Kent's Human Services Commission. iv. Appointments to the Kent Bicycle Advisory Board Mayor Ralph requested the Council confirm her recommendations of Allison Hopstad and Tim Irwin to serve on Kent's Bicycle Advisory Board. Tim Irwin indicated he would like to serve on the board and expressed that he is impressed with what cities are doing with active mobility and would like to see residents be comfortable going without their cars. B. Community Events Council President Boyce announced upcoming events at the accesso ShoWare Center. Councilmember Fincher announced upcoming Spotlight Series events and invited the public to visit Kentwa.gov for ticket information. C. Public Safety Report Chief Padilla presented the final Public Safety Report of the year. Chief Padilla provided a brief background on Officer Gregory Dale and Mayor Ralph performed the swearing in. Chief Padilla announced the promotions of Justin Davis to Sergeant and Matt Wheeler to Commander. Chief Padilla reviewed the 2022 Q3 King County Firearm Violence Report obtained from the King County Prosecuting Attorney's Office - Crime Strategies Unit. The 2022 total verified shootings to date were reviewed. The City is currently negotiating a contract with the Puget Sound Regional Fire Authority to provided services relating to the Co -responder Crisis Response Team. The contract should come before the Council on January 17, 2023. Chief provided a hiring update and advised the department is just one position shy of being fully -staffed. Page 2 of 8 Kent City Council City Council Regular Meeting December 13, 2022 Minutes Kent, Washington S. REPORTS FROM COUNCIL AND STAFF A. Mayor Ralph's Report Mayor Ralph serves Transportation Policy Board that is working through the Regional Transportation Plan and is receiving updates on climate, equity and safety. Mayor Ralph serves on the South King Area Transportation Board that recently discussed their legislative agenda that strives to ensure South County projects are priorities as funding becomes available. Mayor Ralph serves as the vice chair of the South King Housing and Homeless Project and advised interviews were held today for an executive manager. Mayor Ralph was appointed to the HOPELINK board. Mayor Ralph expressed appreciation for the work of the Public Works crews related to the recent snow response. Mayor Ralph expressed appreciation of the Puget Sound Regional Fire Authority, Police and Public Works crews for their response to the fire at the 105 building on Friday. B. Chief Administrative Officer's Report Chief Administrative Officer, Pat Fitzpatrick advised of an executive session tonight that is expected to last 15 min no action following. Fitzpatrick announced staff have been participating in Effective Communication trainings that were coordinated by the City's Race and Equity manager. Fitzpatrick advised the January 3, 2023, Operations and Public Safety, Workshop and City Council meetings will probably be canceled. C. Councilmember's Reports Council President Boyce serves as the Chair of the Council Workshop and provided a recap of the two presentations from today's meeting. Boyce announced a Community Health Fair event on December 17, 2022 at the YMCA from 10 a.m. - 2 p.m. Councilmember Kaur serves as the chair of the Puget Sound Clean Air Agency Advisory Council that recently discussed strategic planning, the Legislative agenda and discussed the agency's vision and mission. Page 3 of 8 Kent City Council City Council Regular Meeting Minutes December 13, 2022 Kent, Washington Kaur serves on the AWC Federal Legislative Priorities Committee that recently approved the federal legislative agenda. Kaur serves as the chair of the Growth Management Planning Council that recently forwarded their recommendations to the Housing and Affordability Committee. Councilmember Larimer serves on the King County Ageing and Disability Advisory Board that recently received a presentation related to services related to those with dementia. Visit Dementiallegalplanning.org, or call 425- 780-5589. Councilmember Fincher serves on the Arts Commission that recently welcomed new commissions. There was also a presentation from Parks Planning for the Mill Creek Park. Fincher serves as the chair of the City's Public Works Committee and provided an overview of recent agenda items. Fincher serves as the chair of the King Conservation District that is working on strategic planning. Fincher serves on the Mental Illness and Drug Dependency Council that recently received a report on overdose prevention. 6. PUBLIC HEARING None. 7. PUBLIC COMMENT Laura Kitchen, a member of the Bridges Home Owner's Association, requested the wetlands located in the Bridges neighborhood remain as protected wetlands. Perry Sobolik, a Kent resident, expressed appreciation of Kent Police Officer Ward and also provided public comment related to the raises for City Council. 8. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Bill Boyce, Council President SECONDER: Les Thomas, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Troutner, Thomas A. Approval of Minutes i. Council Workshop - Workshop Regular Meeting - Nov 15, 2022 5:00 PM Page 4 of 8 Kent City Council City Council Regular Meeting December 13, 2022 Minutes Kent, Washington ii. City Council Meeting - City Council Regular Meeting - Nov 15, 2022 7:00 PM B. Payment of Bills - Authorize MOTION: I move to authorize the payment of bills received through 11/15/22 and paid on 11/15/22; approve the checks issued for payroll 11/1/22-11/15/22 and paid on 11/18/22; approve the payment of bills received through 11/30/22 and paid on 11/30/22; and approve the checks issued for payroll 11/16/22 - 11/30/22 and paid on 12/5/22, all audited by the Operations and Public Safety Committee on 12/7/22. C. Excused Absence for Councilmember Michaud - Approve MOTION: I move to approve an excused absence for Councilmember Michaud for the December 13, 2022, City Council meeting. D. Accept the Kent Springs Well #3 Component Replacement and Installation Project as Complete - Authorize MOTION: I move to authorize the Mayor to accept the Kent Springs Well #3 Component Replacement and Installation Project as complete and release retainage to Gary Harper Construction, Inc. upon receipt of standard releases from the State and the release of any liens. E. Accept the 2021 Watermain Replacement Project as Complete - Authorize MOTION: I move to authorize the Mayor to accept the 2021 Watermain Replacement Project as complete and release retainage to Northwest Cascade, Inc. upon receipt of standard releases from the State and the release of any liens. F. Second Amendment to Interlocal Agreement with Maple Valley for Municipal Court Services - Approve MOTION: I move to authorize the Mayor to sign a contract amendment that extends Kent's interlocal agreement with Maple Valley for municipal court services, for three years, with an option to renew for another three years thereafter, at a cost of $207,856.08 per year, which amount will be adjusted annually by CPI, up to a maximum increase of 5% per year, subject to final terms and conditions acceptable to the Court Administrator and City Attorney. G. Consultant Services Agreements with Protingent, Inc., TEKsystems, Inc., and Affirma, LLC - Authorize Page 5 of 8 Kent City Council City Council Regular Meeting Minutes December 13, 2022 Kent, Washington MOTION: I move to authorize the Mayor to sign Consultant Services Agreements with Protingent Inc., TEKsystems, Inc., and Affirma, LLC., in a collective amount not to exceed the $2.2 Million budget established for all Information Technology temporary service contracts through December 31, 2024, subject to final terms and conditions acceptable to the IT Director and City Attorney. H. Agreement with The Segal Group, Inc., for a Non -Represented Salary Survey - Authorize MOTION: I move to authorize the Mayor to sign a Consultant Services Agreement with The Segal Group, Inc. for a non - represented employee salary survey, in an amount not to exceed $120,000, subject to final terms and conditions acceptable to the Human Resources Director and City Attorney. I. Consolidating Budget Adjustment Ordinance for Adjustments between July 1, 2022 and September 30, 2022 - Adopt MOTION: I move to adopt Ordinance No. 4453, consolidating budget adjustments made between July 1, 2022 and September 30, 2022, reflecting an overall budget increase of $1,252,020. J. Grant Agreement with Department of Commerce for the City's Periodic Update to its Comprehensive Plan - Authorize MOTION: I move to authorize the Mayor to accept the Department of Commerce's grant in the amount of $325,000, amend the budget and authorize expenditure of the grant funds, and authorize the Mayor to sign the grant agreement and all necessary documents, subject to the final terms and conditions acceptable to the City Attorney and Economic and Community Development Director. K. Amendment #4 to Consultant Services Agreement with Robert Half International, Inc., for IT Temporary Staff - Authorize MOTION: I move to authorize the Mayor to sign Amendment No. 4 to the Consultant Services Agreement with Robert Half International, Inc., in an amount not to exceed the previously established budget of $740,000.00, through December 31, 2023, subject to final terms and conditions acceptable to the IT Director and City Attorney. L. Consolidating Budget Adjustment Ordinance for Adjustments between October 1, 2022, and November 30, 2022 - Adopt MOTION: I move to adopt Ordinance No. 4455, consolidating budget adjustments made between October 1, 2022, and November 30, 2022, reflecting an overall budget increase of $12,942,540. Page 6 of 8 Kent City Council City Council Regular Meeting December 13, 2022 Minutes Kent, Washington M. Ordinance - Annual Housekeeping Amendments to Zoning Code and Development Regulations - Adopt MOTION: I move to adopt Ordinance No. 4456, amending various provisions within the Kent City Code to correct errors and provide clarity in the City's zoning code and development regulations. N. Resolution Establishing Fee Rates for 2023 - Adopt MOTION: I move to repeal Resolution No. 2022 and adopt Resolution No. 2052, implementing new fees to be effective January 01, 2023. O. Agreement with EuroStage Mobile Stages - Authorize MOTION: I move to authorize the Mayor to sign a Goods and Services Agreement with EuroStage Mobile Stages, in the amount of $115,935 for the purchase of a new mobile stage, subject to final terms and conditions acceptable to the Parks Director and City Attorney. P. Agreement with West Coast Concrete Restoration, LLC - Authorize MOTION: I move to authorize the Mayor to sign a Public Works Agreement with West Coast Concrete Restoration, LLC for the pressure washing, tuckpointing, caulking, and clear sealing of the Centennial Center in an amount not to exceed $101,305.32, subject to final terms and conditions acceptable to the Parks Director and City Attorney. Q. Department of Commerce Grant Agreement for Quiet Zone Improvements - Authorize MOTION: I move to authorize the Mayor to accept grant funds from the state Department of Commerce in the amount of $2,950,000 for railroad quiet zone improvements, sign the grant agreement, amend the budget, and authorize expenditure of the funds, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. R. Reappointments to the Human Services Commission - Confirm MOTION: I move to confirm the Mayor's reappointments of Rickie Robinson and Connie Stolpp to 4-year terms on the Human Services Commission that will begin on January 1, 2023 and end on December 31, 2026. S. Appointments to the Kent Bicycle Advisory Board - Confirm Page 7 of 8 Kent City Council City Council Regular Meeting Minutes December 13, 2022 Kent, Washington MOTION: I move to confirm appointments of Allison Hopstad and Tim Irwin to inaugural terms on the Kent Bicycle Advisory Board that will begin January 1, 2023 and end March 31, 2024. 9. OTHER BUSINESS None. 10. BIDS A. South 240th Street and Russell Road Transportation Improvement Board Sidewalk Improvements Bid - Award Public Works Director, Chad Bieren presented information on the South 240th Street and Russell Road Transportation Improvement Board Sidewalk Improvements Bid and recommended awarding to Active Construction Inc. MOTION: I move to award the South 240th Street and Russell Road Transportation Improvement Board Sidewalk Improvements Project to Active Construction Inc. in the amount of $1,943,943 and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. RESULT: MOTION PASSES [UNANIMOUS] MOVER: Brenda Fincher, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Troutner, Thomas 11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION A. Collective Bargaining, as per RCW 42.30.140(4)(a)12 At 8:10 p.m., the Council went into executive session. At 8:25, executive session was extended for an additional 5 minutes. At 8:31 p.m., the Council reconvened into regular session. 12. ADJOURNMENT With no action following executive session, Mayor Ralph provided closing comments and adjourned the meeting. Meeting ended at 8:33 p.m. Kt*n e ley A. 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