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Home My WebLink AboutIT18-308 - Amendment - #1 - Rimini Street, Inc. - Master Services Agreement - 12/12/2022 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: LS/TD Agreement Routing Form DirAsst: 400 • For Approvals,Signatures and Records Management Dir/Dep: MC KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) W A S H I N G T O N Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Lynnette Smith IT Date Sent: Date Required: c 11/29/2022 12/06/2022 Q Authorized to Sign: Date of Council Approval: Q W1 Mayor or De - 16 signee 07/03/2018 Budget Account Numbe Grant? Yes NoF71 52001770.64160.1800 Budget? Yes OW Type: N/A Vendor Name: Category: Rimini Street Inc Contract Vendor Number: Sub-Category: 1795532 Other Amendment 0 Project Name: Amendment #1 to Master Services Agreement 3- Project Details: Amendment #1 under the 2018 Rimini Street Master Services Agreement outlines extending agreement for an additional 5-year term, through August 31, 2028. The Agreement Amount below is the cost over the maximum term of this Amendment (5 years). a+ C GJ AgreementAmoun • 1320 181.81 Basis for Selection of Contractor: Direct Negotiation E r *Memo to Mayor must be attached i Start Date: upon full execution Termination Date: 08/31/2025 Q Local Business? Yes F,/—]No*If meets requirements per KCC 3.70.100,please complete'Vendor Purchose-Locol Exceptions"form on Cityspace. Business License Verification: ❑Yes In-Process❑Exempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: Yes ✓❑No IT18-308 Comments: 1 Okay to sign - C. Schuck. c c Vf � 3 0 itY a, a, X Date Received:City Attorney: 11/30/22 Date Routed:Mayor's Office 12/8/22City Clerk's Officel2/12/22 adccW22373_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 KENT FIRST AMENDMENT TO THE MASTER SERVICES AGREEMENT Between the City of Kent and Rimini Street, Inc. This FIRST AMENDMENT TO THE MASTER SERVICES AGREEMENT ("First Amendment") is made between the CITY OF KENT, WASHINGTON a Washington municipal corporation ("City") and RIMINI STREET, INC. ("Rimini Street") a Delaware Corporation, collectively the ("Parties"). I. RECITALS 1.1 The City and Rimini Street entered into a Master Services Agreement on August 3, 2018 for Rimini Street to provide technical support, maintenance and professional services ("Agreement"). 1.2 The Parties agree to extend the Agreement for an additional 5-year term, with a new termination date of August 3, 2028. 1.3 This First Amendment ratifies all acts consistent with the authority of this First Amendment and prior to its effective date. II. AMENDMENT NOW THEREFORE, in consideration of the mutual intent, desire, and promises of the Parties and other good and valuable consideration, the City and Rimini Street each agree as follows: 2.1 Term Extension. The Parties agree to extend the Agreement for an additional 5-year term, with a new termination date of August 3, 2028. The Agreement shall then terminate automatically either on August 3, 2028 or upon the expiration or termination of the last effective statement of work executed under the Agreement and any amendments thereto, whichever occurs first, unless terminated earlier for cause. No statement of work signed may exceed this additional term. 2.2 Ratification. All acts consistent with the authority of this First Amendment and prior to its effective date are ratified and affirmed and the terms of the Agreement and this First Amendment shall be deemed to have applied. 2.3 Remainin_a Provisions. Except as specifically amended by this First Amendment, all remaining provisions of the Agreement shall remain in full force and effect. FIRST AMENDMENT TO MASTER SERVICES AGREEMENT - 1 (between City of Kent and Rimini Street, Inc.) The parties whose names appear below swear and affirm that they are authorized to enter into this First Amendment, which is binding on the parties of the Agreement. IN WITNESS, the parties below have executed this First Amendment, which will become effective on the last date written below. Rimini Street: CITY: Rimini Street, Inc. City of Kent, Washington By: i�.� By -- - - - — (signature) (srgnaturt} Print Name: Seth Ravin Print Name: Dana Ralph Its CEO Its Mayor (title) (title) DATE: November 23, 2022 DATE: 12/12/2022 ATTEST: LoL I& V Kent City Clerk APPROVED AS TO FORM k-z5i-- Kent Law Department FIRST AMENDMENT TO Master Services Agreement - 2 (between City of Kent and Rimini Street, Inc.) IT DEPARTMENT Mike Carrington, Director Phone: 253-856-4607 Fax: 253-856-4700 220 Fourth Avenue S. Kent, WA. 98032-5895 DATE: 12/06/2022 TO: Operations and Public Safety Committee FROM: Mike Carrington, IT Director Tara Duckworth, IT Deputy Director SUBJECT: Amendment to Contract with Rimini Street - Information Only In August 2018, we contracted with Rimini Street, Inc. to provide J.D. Edwards (JDE) Financials support services. Rimini street provides us with diagnostic services, advice, recommendations, product fixes, tax and legal updates, and performance tuning related to the proper operation of JDE Financials. The master agreement was for an initial 5-year term that expires on August 31, 2023. The contract did include an option to renew for an additional 5-year term, but the previous motion and summary taken to Council did not expressly highlight the 5- year option to renew. In the interest of full transparency with Council, we want you to be aware that we are adding Amendment No. 1 to exercise the 5-year option to extend the parties' master agreement for an additional 5-year term, through August 31, 2028, subject to final terms and conditions acceptable to the IT Director and City Attorney. EXHIBITS: Amendment No. 1 to the Master Services Agreement dated 08/03/2018 between the City of Kent and Rimini Street, Inc. BUDGET IMPACTS: Anticipated support costs of approximately $64,036.36 annually for 5 years totaling $320,181.81 will be paid using Operations Funds approved via the biennial operational budgets. STRATEGIC PLAN GOAL(S): ::1 Evolving Infrastructure-Connecting people and places through strategic investments in physical and technological infrastructure. ::1 Sustainable Services-Providing quality services through responsible financial management,economic growth,and partnerships.