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HomeMy WebLinkAboutIT05-288 - Amendment - #1 - LeadsOnline, LLC - Total Track Investigation System Annual Subscription Renewal & Radification - 11/01/2022 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: LS/TD Agreement Routing Form DirAsst: 00 •kkv For Approvals,Signatures and Records Management Dir/Dep: MC KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) WASHINGTON Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Daniel Blincoe IT Date Sent: Date Required: c 11/30/2022 12/07/2022 QAuthorized to Sign: Date of Council Approval: Q �✓ Mayor or Designee N/A Budget Account Number: Grant? Yes NO 52001770.64260.1800 Budget?�✓ Yes Type: N/A Vendor Name: An Category: LeadsOnline, LLC Contract Vendor Number: Sub-Category: 104164 Amendment 0 Project Name: Total Track Investigation System OProject Details: Amendment to Agency Agreement renewing term for an additional year at a cost of $8,326.86 and ratification of past actions, including $53,643.45 of prior renewals signed by the IT Director in excess of the amendment authority provided by KCC 3.70.220(B)(2). C EWAgreement Amount: $61 970.31 Basis for Selection of Contractor: Direct Negotiation r *Memo to Mayor must be attached .1111 Start Date: 11/01/2022 Termination Date: 10/31/2023 a Local Business? Yes PINo*If meets requirements per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions"form on Cityspace. Business License Verification: ❑YesF]In-Process F1 Exempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: Yes ✓❑No IT05-288 Comments: 1A Since 2015, the IT Director authorized $53,643.45 of renewals in excess of the amendment authority i provided by KCC 3.70.220(B)(2). We request the Mayor ratify these authorizations as allowed by KCC 3.70.230(B). C C N Z Dana Ralph, Mayor 3 0 y Date: .5 12/12/2022 a Date Received:City Attorney: 11/30/22 Date Routed:Mayor's Office City Clerk's Office adccW22373_7_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 AMENDMENT TO AGENCY AGREEMENT BETWEEN THE CITY OF KENT AND LEADSONLINE, LLC This Amendment ("Amendment") to the Agency Agreement, dated November 1 2022, ("Agreement"), is between LeadsOnline, LLC, a Delaware limited liability company ("Provider"), and the City of Kent, a Washington municipal corporation ("City"). I. RECITALS 1.1 The City and LeadsOnline, LLC, a Delaware limited liability company, entered into the Agreement, dated November 1, 2005. 1.2 Since the original Agreement was executed, the Parties entered into annual renewal agreements pursuant to Section 6.3 of the Agreement. 1.3 The Parties now desire to formally renew the terms of the Agreement through this Amendment. NOW, THEREFORE, the parties amend the Agreement as follows: II. AMENDMENT 2.1. Term. The Agreement between the Parties dated November 1, 2005 is hereby renewed for an additional year, from November 1, 2022 - October 31, 2023 per the terms of the Agreement. 2.2 Ratification. All acts of the parties performed pursuant to the Agreement, previous Amendments (if any), and this Amendment, prior to the effective date of this Amendment but after October 31, 2022, are hereby ratified and affirmed, and the terms of the Agreement, previous Amendments (if any), and this Amendment shall be deemed to have applied. The parties accept all requirements of this Amendment by signing below. This Amendment, unless otherwise provided, does not relieve the Provider from strict compliance with the guarantee and warranty provisions of the original Agreement. 2.3 Remaining Provisions. Except as specifically amended by this Amendment, all remaining provisions of the Agreement shall remain in full force and effect. FIRST AMENDMENT TO AGENCY AGREEMENT - 1 (between City of Kent and Leads Online, LLC) The parties whose names appear below affirm that they are authorized to enter into this Amendment, which is binding on the parties of the Agreement. IN WITNESS, the parties below have executed this Amendment, which will become effective on the last date written below. PROVIDER: CITY OF KENT: By: By--j—D _ __ (signature) (signature, Print Name: Alexander Finley Print Name: Dana Ralph Its CEO Its Mayor (title) (title) DATE: 11/21/2022 DATE: 12/12/2022 ATTEST: APPROVED AS TO FORM: (applicable if Mayor's signature required) ek� AAA �>&-r� Kent City Clerk Kent Law Department FIRST AMENDMENT TO AGENCY AGREEMENT - 2 (between City of Kent and Leads Online, LLQ Leads q nline RENEWAL INVOICE 6900 Dallas Parkway, Suite 825 Plano, Texas 75024-4200 City of Kent - I.T. Department Invoice #: 401190 220 4th Avenue South Invoice Date: 09/15/2022 Kent, WA 98032 Agency ID: 1598 Renews: 11/01/2022 Service Dates: PO Number: F11/01/2022 - 10/31/2023 Description Total LeadsOnline TotalTrack Investigation System Service Package $7,563.00 Payment is due within 30 days of renewal. Please remit payment to: LeadsOnline LLC, 6900 Dallas Parkway, Suite 825, Plano, TX 75024 -4200 We accept Checks, Credit Cards, and EFT/ACH Payments Purchase Orders should be emailed to accounting@leadsonline.com Total: $79563.00 Please pay any applicable use tax directly to the Washington Department of Revenue. Submit a Payment Online-No Login Required: www.leadsonline.com/payments For questions about your LeadsOnline Service, Subscription Package or Agency/User Accounts please Update Your Billing Contact Information: call 972-361-0900 or email support@leadsonline.com www.leadsonline.com/update For questions about your Invoice, Vendor Forms or Download our W-9: General Billing Inquiries please email www.leadsonline.com/w9 accounting@Ieadsonline.com 6900 Dallas Parkway,Suite 825 Phone(972)361-0900 Leads n I i n e Plano,TX 75024 Fax(972)361-0901 leadsonline.com Toll-Free(800)311-2656 Visit our website to quickly submit your information online: https://www.leadsonline.com/update or CLICK HERE Billing and Information Security Contact Information Form Thanks so much for using LeadsOnline. We want to make sure we have up to date contact information for your agency. When you click the above link, you will be prompted to enter the following contacts for your agency: Billing Contact The person(s) who the renewal invoice should be emailed to upon renewal. Information Security Contact We are required to have a point of contact for questions related to information security. This may also be referred to as "CJIS Compliance Officer" or "Local Agency Security Officer" or "LASO". THANK YOU! LeadsOnline Sales & Support (800) 311-2656 or (972) 361-0900 support .leadsonline.com