HomeMy WebLinkAboutCity Council Committees - Operations and Public Safety Committee - 11/15/2022 Approved
� Operations and Public Safety
NT Committee
CC Ops and PS Regular Meeting
Minutes
November 15, 2022
Date: November 15, 2022
Time: 4:03 p.m.
Place: Chambers
Members: Bill Boyce, Chair
Brenda Fincher, Councilmember
Satwinder Kaur, Councilmember
Marli Larimer, Councilmember
Zandria Michaud, Councilmember
Les Thomas, Councilmember
Toni Troutner Councilmember
Agenda:
1. Call to Order 4:03 p.m.
Council President Boyce called the meeting to order at 4:03 p.m.
2. Roll Call
Attendee Name Title IL Status Arrived
Bill Boyce Chair Present
Brenda Fincher Councilmember Present
Satwinder Kaur Councilmember Present
Marli Larimer Councilmember Present
Zandria Michaud Councilmember Present
Les Thomas Councilmember Present
Toni Troutner Councilmember Present
3. Agenda Approval
1. I move to approve the agenda as presented.
RESULT: MOTION PASSES [UNANIMOUS]
MOVER: Les Thomas, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner
4. Business
A. Approval of Minutes
Approval of Minutes dated November 1, 2022
MOTION: Move to approve the Minutes dated November 1, 2022
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Operations and Public Safety Committee CC Ops November 15, 2022
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Minutes
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RESULT: APPROVED [UNANIMOUS]
MOVER: Les Thomas, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner
B. Second Amendment to Interlocal Agreement with Maple Valley for
Municipal Court Services — Approve
Court Administrator, Margaret Yetter presented information on the Second
Amendment to the Interlocal Agreement with Maple Valley for Municipal
Court Services.
The City of Kent has been providing Maple Valley with access to a courtroom
and associated municipal court services since 2013. Maple Valley does not
own a facility suitable for conducting court proceedings and wishes to extend
the interlocal agreement for another three-year term. This current contract
amendment extends the term of the parties' interlocal agreement for another
three years, while also providing an option to renew that agreement for an
additional three years thereafter, for a maximum contract term through
December 31, 2028.
MOTION: I move to authorize the Mayor to sign a contract
amendment that extends Kent's interlocal agreement with Maple
Valley for municipal court services, for three years, with an option to
renew for another three years thereafter, at a cost of $207,856.08
per year, which amount will be adjusted annually by CPI, up to a
maximum increase of 5% per year, subject to final terms and
conditions acceptable to the Court Administrator and City Attorney.
ER SULT: MOTION PASSES [UNANIMOUS] Next: 12/13/2022 7:00 PM
MOVER: Les Thomas, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner
At 4:10 p.m., the Committee went into a recess due to technical
difficulties.
At 4:28 p.m., the Committee reconvened into regular session.
C. Food Services Agreement for the Kent Correctional Facility -
Authorize
Assistant Chief Stansfield presented information on the Food Services
Agreement for the Correctional Facility.
The City's current food service provider is Summit Food Service, Inc. They
have notified the City that in order to continue providing their services, they
would need to increase the City's cost by 30%, as well as reduce the current
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Operations and Public Safety Committee CC Ops November 15, 2022
and PS Regular Meeting Kent, Washington
Minutes
food menu. Following discussions, Summit Food Service has decided to
terminate their contract with the City. Summit Food Service and the City are
currently drafting an extension that will have Summit Food Service continue
providing food services through the end of the year at increased costs in
order to provide the City time to contract with another vendor.
Corrections believes Aramark American Food Services, Inc. will provide the
same level of services we currently receive from Summit Food Service at a
cost that is well within our budget, while still providing a larger menu.
MOTION: I move to authorize the Mayor to sign a 5-year contract
with Aramark American Food Services, Inc. for food services at the
Kent Corrections Facility at an estimated 2023 cost of $233,688,
subject to final contract terms and conditions acceptable to the
Police Chief and City Attorney.
RESULT: MOTION PASSES [UNANIMOUS] Next: 12/13/2022 7:00 PM
MOVER: Toni Troutner, Councilmember
SECONDER: Marli Larimer, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner
D. Agreement with The Segal Group, Inc., for a Non-Represented Salary
Survey - Authorize
Natalie Winecka, Deputy Human Resources Director, provided details on the
agreement with Segal, Inc.
Segal is a subject matter expert with significant experience in conducting
classification reviews, salary surveys and comparative analyses, involving
jurisdictions with sizes similar to the City of Kent. Segal will:
1. Develop a mutually agreeable project management plan that clearly
describes all phases of the project with schedules, milestones,
responsibilities, constraints, and deliverables and coordinate with the City's
project manager throughout the project.
2. Prepare and implement a communication program.
3. Determine recommended compensation philosophy and present to City staff
for discussion.
4. Determine if changes to existing position descriptions are needed.
5. Prepare a comparative analysis that identifies the City's competitive position
in a comparative labor market, including comparative city employers.
6. Prepare recommendations for compensation to maintain competitiveness,
ensure equity and position the organization for future development.
7. Provide recommendations to address budgetary considerations.
8. Coordinate with the City's project manager throughout the project.
9. Participate in meetings with stakeholders, employees, and Council.
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Operations and Public Safety Committee CC Ops November 15, 2022
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Minutes
MOTION: I move to authorize the Mayor to sign a Consultant Services
Agreement with The Segal Group, Inc. for a non-represented
employee salary survey, in an amount not to exceed $120,000,
subject to final terms and conditions acceptable to the Human
Resources Director and City Attorney.
RESULT: MOTION PASSES [UNANIMOUS] Next: 12/13/2022 7:00 PM
MOVER: Marli Larimer, Councilmember
SECONDER: Satwinder Kaur, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner
E. Independent Salary Commission Ordinance — Adopt
City Attorney, Tammy White presented the Ordinance Establishing a Salary
Commission.
In order to allow salaries for elected city officials to be increased outside of
an elected city official's term of office, the state legislature created a process
in RCW 35.21.015 that allows an independent salary commission to review
and establish salaries for elected city officials. Through that process, any
increase in salary may be made effective without regard to an official's term
of office. However, any decrease in salary is still constitutionally limited and
cannot take effect until the elected city official begins a new term in office.
The City is currently undertaking a comprehensive review of salaries for its
non-represented staff. Additionally, negotiations are underway for new
collective bargaining agreements with the AFSCME and Teamsters unions,
which are likely to address salary cost of living adjustments for the new
contract term. The City also just recently negotiated a new collective
bargaining agreement with the KPOA, the police officers' union, which also
addressed cost of living adjustments through 2024. It seems appropriate to
re-establish an independent salary commission to also undertake a review of
the current salaries for the positions of the Mayor, the Council President, and
members of the City Council and determine whether any changes should be
made to those salaries.
Councilmember Boyce spoke in support of the motion. Councilmembers
Larimer and Kaur spoke in opposition of the Ordinance.
Because this Ordinance was not passed unanimously, it has been moved to
Other Business on the City Council meeting of November 15, 2022.
MOTION: I move to adopt Ordinance No. 4454, amending the Kent
City Code to establish an Independent Salary Commission to review
and set the salaries of the Mayor and members of the City Council.
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Operations and Public Safety Committee CC Ops November 15, 2022
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Minutes
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RESULT: MOTION PASSES [5 TO 2] Next: 11/15/2022 7:00 PM
MOVER: Bill Boyce, Chair
SECONDER: Les Thomas, Councilmember
AYES: Boyce, Fincher, Michaud, Thomas, Troutner
NAYS: Kaur, Larimer
F. Consultant Services Agreements with Protingent, Inc., TEKsystems,
Inc., and Affirma, LLC - Authorize
Information Technology Project Management Manager, Brian Rambonga
presented details on the consultant services agreements with a number of
employment agencies to retain temporary workers, on an as-needed basis,
to support many of the City's technology projects and service needs. From
January 1, 2023 through December 31, 2024.
The City will pay the Consultants, based on time and materials, for services
provided under the term of this agreement. IT will monitor fees charged in
relation to this collective budgeted amount to ensure the amounts paid to all
employment agencies for temporary workers does not exceed the budgeted
amounts approved by Council.
MOTION: I move to authorize the Mayor to sign Consultant Services
Agreements with Protingent Inc., TEKsystems, Inc., and Affirma,
LLC., in a collective amount not to exceed the $2.2 Million budget
established for all Information Technology temporary service
contracts through December 31, 2024, subject to final terms and
conditions acceptable to the IT Director and City Attorney.
RESULT: MOTION PASSES [UNANIMOUS] Next: 12/13/2022 7:00 PM
MOVER: Satwinder Kaur, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner
G. Consolidating Budget Adjustment Ordinance for Adjustments
between July 1, 2022 and September 30, 2022 - Adopt
Budget and Finance Manager, Michelle Ferguson presented the Third Quarter
2022, Budget Adjustment Ordinance approving the technical gross budget
adjustment ordinance reflecting an overall budget increase of $1,252,020.
MOTION: I move to adopt Ordinance No. 4453, consolidating budget
adjustments made between July 1, 2022 and September 30, 2022,
reflecting an overall budget increase of $1,252,020.
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Operations and Public Safety Committee CC Ops November 15, 2022
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Minutes
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RESULT: MOTION PASSES [UNANIMOUS] Next: 12/13/2022 7:00 PM
MOVER: Les Thomas, Councilmember
SECONDER: Zandria Michaud, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner
H. Resolution Against Hate - Adopt
Councilmember Fincher provided an overview of a Resolution Against Hate
that she is presenting to the Council.
Fincher, Larimer and Kaur spoke in support of the Resolution.
Because this Resolution passed unanimously, it was placed on the Consent
agenda for the November 15, 2022, City Council meeting.
MOTION: I move to adopt Resolution No. 2051, which denounces
hate, reaffirms Kent's commitment to be a safe, welcome, and
equitable community for all, and encourages community members to
report discrimination and hate-based crimes.
RESULT: MOTION PASSES [UNANIMOUS] Next: 11/15/2022 7:00 PM
MOVER: Brenda Fincher, Councilmember
SECONDER: Satwinder Kaur, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner
I. INFO ONLY: September 2022 Monthly Financial Report J
Budget and Finance Manager, Michelle Ferguson provided an overview of the
September 2022 Monthly Financial Report.
S. Adjournment 5:13 p.m.
KbwLl-,orley Koiiwto-
Committee Secretary
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