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HomeMy WebLinkAboutCAG2022-449 - Original - Tactical Training Academy, LLC - Safety and Security Consulting Services - 12/02/202211/29/2022 Approved for signature - C. Schuck CAG2022-449 12/2/2212/1/22 CONSULTANT SERVICES AGREEMENT - 1 (Over $20,000) CONSULTANT SERVICES AGREEMENT between the City of Kent and Tactical Training Academy, LLC THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Tactical Training Academy, LLC organized under the laws of the State of WA, located and doing business at 8911 Vernon Rd #125, Lake Stevens WA 98258, 425-773-2930 (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. The Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: Provide and deliver emergency/safety protocol training program for Kent Parks staff in accordance with the Scope of Services attached and incorporated Exhibit A. The Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. The Consultant shall complete the work described in Section I by July 31, 2023. III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed $99,999, for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit A. B. The Consultant shall submit monthly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. C. Card Payment Program. The Consultant may elect to participate in automated credit card payments provided for by the City and its financial institution. This Program is provided as an alternative to payment by check and is available for the convenience of the Consultant. If the Consultant voluntarily participates in this Program, the Consultant will be solely responsible CONSULTANT SERVICES AGREEMENT - 2 (Over $20,000) for any fees imposed by financial institutions or credit card companies. The Consultant shall not charge those fees back to the City. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Consultant maintains and pays for its own place of business from which the Consultant’s services under this Agreement will be performed. C. The Consultant has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained the Consultant’s services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by the Consultant’s business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant’s possession pertaining to this project, which may be used by the City without restriction. If the City’s use of the Consultant’s records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. FORCE MAJEURE. Neither party shall be liable to the other for breach due to delay or failure in performance resulting from acts of God, acts of war or of the public enemy, riots, pandemic, fire, flood, or other natural disaster or acts of government (“force majeure event”). Performance that is prevented or delayed due to a force majeure event shall not result in liability to the delayed party. Both parties represent to the other that at the time of signing this Agreement, they are able to perform as required and their performance will not be prevented, hindered, or delayed by the current COVID-19 pandemic, any existing state or national declarations of emergency, or any current social distancing restrictions or personal protective equipment requirements that may be required under federal, state, or local law in response to the current pandemic. If any future performance is prevented or delayed by a force majeure event, the party whose performance is prevented or delayed shall promptly notify the other party of the existence and nature of the force majeure event causing the prevention or delay in performance. Any excuse from liability shall be effective only to the extent and duration of the force majeure event causing the prevention or delay in performance and, provided, that the party prevented or delayed has not caused such event to occur and continues to use diligent, good faith efforts to avoid the effects of such event and to perform the obligation. Notwithstanding other provisions of this section, the Consultant shall not be entitled to, and the City shall not be liable for, the payment of any part of the contract price during a force majeure event, or any costs, losses, expenses, damages, or delay costs incurred by the Consultant due to a force majeure event. CONSULTANT SERVICES AGREEMENT - 3 (Over $20,000) Performance that is more costly due to a force majeure event is not included within the scope of this Force Majeure provision. If a force majeure event occurs, the City may direct the Consultant to restart any work or performance that may have ceased, to change the work, or to take other action to secure the work or the project site during the force majeure event. The cost to restart, change, or secure the work or project site arising from a direction by the City under this clause will be dealt with as a change order, except to the extent that the loss or damage has been caused or exacerbated by the failure of the Consultant to fulfill its obligations under this Agreement. Except as expressly contemplated by this section, all other costs will be borne by the Consultant. VII. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. The Consultant shall execute the attached City of Kent Non-Discrimination Policy Declaration and comply with City Administrative Policy 1.2. VIII. INDEMNIFICATION. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of the Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's duty to defend, indemnify, and hold the City harmless, and the Consultant’s liability accruing from that obligation shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event the Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant’s part, then the Consultant shall pay all the City’s costs for defense, including all reasonable expert witness fees and reasonable attorneys’ fees, plus the City’s legal costs and fees incurred because there was a wrongful refusal on the Consultant’s part. The provisions of this section shall survive the expiration or termination of this Agreement. IX. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. X. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to the Consultant for the purpose of completion of the work under this Agreement. XI. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and CONSULTANT SERVICES AGREEMENT - 4 (Over $20,000) become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. The Consultant shall make such data, documents, and files available to the City upon the City’s request. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington. As such, the Consultant agrees to cooperate fully with the City in satisfying the City’s duties and obligations under the Public Records Act. The City’s use or reuse of any of the documents, data, and files created by the Consultant for this project by anyone other than the Consultant on any other project shall be without liability or legal exposure to the Consultant. XII. CITY'S RIGHT OF INSPECTION. Even though the Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. XIII. WORK PERFORMED AT CONSULTANT'S RISK. The Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at the Consultant's own risk, and the Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIV. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties’ performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VIII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and the Consultant. CONSULTANT SERVICES AGREEMENT - 5 (Over $20,000) G. Entire Agreement.The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to the Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Public Records Act. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, emails, and other records prepared or gathered by the Consultant in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the City of Kent. As such, the Consultant agrees to cooperate fully with the City in satisfying the City’s duties and obligations under the Public Records Act. J. City Business License Required. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. CONSULTANT SERVICES AGREEMENT - 6 (Over $20,000) K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. All acts consistent with the authority of this Agreement and prior to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed to have applied. CONSULTANT: By: Print Name: Its DATE: CITY OF KENT: By: Print Name: Dana Ralph Its Mayor DATE: NOTICES TO BE SENT TO: CONSULTANT: Greg Burns Tactical Training Academy, LLC 8911 Vernon Rd #125 Lake Stevens WA 98258 (425) 773-2930 (telephone) Greg@Training-Academy.org (email) NOTICES TO BE SENT TO: CITY OF KENT: Julie Parascondola City of Kent 220 Fourth Avenue South Kent, WA 98032 (253) 856-5007 (telephone) (253) JParascondola@kentwa.gov (email) APPROVED AS TO FORM: Kent Law Department ATTEST: Kent City Clerk [In this field, you may enter the electronic filepath where the contract has been saved] 12/02/2022 EEO COMPLIANCE DOCUMENTS - 1 DECLARATION CITY OF KENT NON-DISCRIMINATION POLICY The City of Kent (City) is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors, consultants, vendors, and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City’s equal employment opportunity policies. The City of Kent and its contractors are subject to and will comply with the following: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); • 49 C.F.R. Part 21 (entitled Non-discrimination In Federally-Assisted Programs Of The Department Of Transportation-Effectuation Of Title VI Of The Civil Rights Act Of 1964); • 28 C.F.R. section 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964). Ch. 49.60 RCW (Washington Law Against Discrimination) The preceding statutory and regulatory cites hereinafter are referred to as “the Acts and Regulations”. The following statements specifically identify the requirements the City deems necessary for any contractor, subcontractor, or supplier on this specific Agreement to adhere to. An affirmation of all of the following is required for this Agreement to be valid and binding. If any contractor, subcontractor, or supplier willfully misrepresents themselves with regard to the directives outlined below, it will be considered a breach of contract and it will be at the City’s sole determination regarding suspension or termination for all or part of the Agreement. The statements are as follows: 1.I have read the attached City of Kent administrative policy number 1.2. 2.During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3.During the time of this Agreement I, the prime contractor, will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4.During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees as follows: EEO COMPLIANCE DOCUMENTS - 2 A. Compliance with Regulations: The contractor, subcontractor, consultant, vendor, and supplier (hereinafter “Contractor”) will comply with all Acts and the Regulations relative to non-discrimination, including those applicable to Federally- assisted programs of the U.S. Department of Transportation, State-assisted programs through the Washington State Department of Transportation, and generally under Washington’s Law Against Discrimination, Ch. 49.60 RCW, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract. B. Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. C. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and the Regulations relative to non-discrimination on the grounds of race, color, or national origin. D. Information and Reports: The contractor will provide all information and reports required by the Acts and Regulations and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined applicable to contractor’s contract by the City or the Washington State Department of Transportation to be pertinent to ascertain compliance with such Acts and Regulations and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the City or the Washington State Department of Transportation, as appropriate, and will set forth what efforts it has made to obtain the information. E. Sanctions for Noncompliance: In the event of a contractor's noncompliance with the non-discrimination provisions of this contract, the City will impose such contract sanctions as it or the Washington State Department of Transportation may determine to be appropriate, including, but not limited to: a.withholding payments to the contractor under the contract until the contractor complies; and/or b.cancelling, terminating, or suspending a contract, in whole or in part. F. Incorporation of Provisions: The contractor will include the provisions of paragraphs (A) through (F) above in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts and Regulations and directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the City or the Washington State Department of Transportation may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor becomes involved in, EEO COMPLIANCE DOCUMENTS - 3 or is threatened with litigation by a subcontractor, or supplier because of such direction, the contractor may request the City to enter into any litigation to protect the interests of the City. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States. 6. During the performance of this contract, the contractor, for itself, its assignees, and successors in interest agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Pertinent Non-Discrimination Authorities: i.Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. ii.The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); iii.Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); iv.Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; v.The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); vi.Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); vii.The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); viii.Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; ix.The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); x.Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures Non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; EEO COMPLIANCE DOCUMENTS - 4 xi.Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); xii.Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). xiii.Washington Law Against Discrimination (Ch. 49.60 RCW) 8. The submission of the final invoice for this contract will constitute a reaffirmation that the preceding statements were complied with during the course of the contract’s performance. By signing below, I agree to fulfill the five requirements referenced above. By: __________________________________________ For: _________________________________________ Title: ________________________________________ Date: ________________________________________ EEO COMPLIANCE DOCUMENTS - 5 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: October 20, 2022 SUBJECT: INCLUSIVE CONTRACTING SUPERSEDES: January 1, 1998 APPROVED BY Dana Ralph, Mayor POLICY: Equal employment opportunity and non-discrimination in contracting requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants, and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Further, all contractors, subcontractors, consultants, suppliers, grantees, or subgrantees of the City, regardless of the value of the Agreement, are required to sign the City’s Non-Discrimination Policy Declaration, prior to commencing performance. Any contractor, subcontractor, consultant or supplier who willfully disregards the City’s nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to coordinate with the City’s Title VI coordinator, and perform the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City’s equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. Exhibit A The Tactical Training Academy www. Trainin4-Academy. org Proposal: Safety/Security Consulting Services October 25th 2022, Letter of Interest TO: The City of Kent RE: Request for Proposal, Safety/Security Consulting Services Julie, Thank you for allowing us to submit a proposal to the City, regarding your comprehensive approach to prevent, prepare for, mitigate, and resolve security risks and safety hazards. My team at the TTA conducts safety, security, and emergency management consulting and training programs (such as you're requesting) for a variety of organizations, both domestic and international. Some of our clients include the Philippine National Police Department, the California State Assembly, the Department of Agriculture, OSHA/L&I, and other venues, such as major hospitals, schools, universities, private organizations and units of government. Specifically, our expertise in providing safety consultation to local units of government is elaborate. We are a primary emergency management consultant, conducting safety audits, model policies, and training for local units across Washington, Oregon, California and Arizona. Additionally, as a local company, we are familiar with your area of operation. The City of Auburn, for example, is a current client, partnering with the TTA for a full audit of their safety and security practices, and a roll -out of a comprehensive policy, procedure development, and training program to prepare stakeholders. Our expertise, professionalism and cost structure is unparalleled. We highly recommend our clients take an all-inclusive approach to security hazards in the workplace. Our services provide direct, tangible steps for you to consider implementing. There are simple, evidence -based practices that work to reduce risk, protect assets, and save lives. While many strategies involve physical systems and software, all strategies involve (and depend on) preparing your most important asset: your people. Our stakeholder -driven approach will be observed throughout all of our work. With two different cost -options for you to consider, our services may include the following: • Risk and vulnerability assessments, to align site -based practices with corporate expectations and internationally recognized best -practices • Site -specific assessments, detailing specific prevention, mitigation, and response strategies for specific sites. • Development of model policy and procedures for safety and security hazards, specifically: • A centralized Emergency Operation Procedure • A centralized security -specific Standard Operating Procedure • A centralized Incident Command Structure, for senior leadership and management to effectively communicate, coordinate, and command large events that disrupt operations • Training programs developed specifically for your stakeholders, to minimize the risks identified during assessments • Specific options for next -steps, including cost analysis, that includes, at a minimum: • Physical security systems and CPTED (crime prevention through environmental design) • Software and electronic life/safety/security systems • Policies, procedures and practices for implementation Training, drill and exercise plans to create an ongoing, in-house security and safety program that lasts for generations Ultimately, implementing a full -circle approach can lower loss, save lives, and will reduce your organizations liability after a major event that involves the loss of life or property. As you evaluate this proposal, or as emergency management questions arise, don't hesitate to reach out to our team for consultation. Sincerely, Greg Burns Emergency Management Program Director, Tactical Training Academy Greg@Training-Academy. org ; 425.773.2930 The Tactical Training Academy www. Trainin g-Ac ademy. org Proposal: Safety/Security Consulting Services Attached (below): -Statement of Qualifications -Organizational History & Experience -References -Fee Proposal TT The Tactical Training Academy www. Trainin g-Ac ademy. org Proposal: Safety/Security Consulting Services Statement of Qualifications The TTA brings over 150 years of combined experience in the realm of security, safety and emergency management to this proposal, with specific history conducting comprehensive security assessments, safety audits, developing model/specific policy/procedures, and in-house implementation of drills, exercises, and training programs. The following personnel assignments may be made: Greg Burns: • Summary: Greg is the founder of the Tactical Training Academy and best-selling author of Forged Through Fire: Developing Preparedness for the Perilous Encounter. He brings extensive work experience as an emergency manager, security supervisor, and risk manager for a local unit of government in Snohomish County, in addition to managing TTA safety and security projects for clients across three continents. Greg is a survivor with a first-hand perspective, filtered through his educational background in psychology, the love he has for his family, and a desire for peace within his community. His own experience in active shooter and violent circumstances have created a passion to empower others to effectively prevent & respond to hazards, and especially those of violence. He has conducted and structured countless training sessions, all -hazard risk and vulnerability assessments, drill and exercise programs, threat assessment teams for adults and children, and other emergency programs for businesses as small as your local house of worship and as large as foreign governments. He is adept at cultivating community buy -in for emergency preparedness: engaging first responders, government agencies, and private businesses alike. • Applicable Certifications: K0146 Homeland Security Exercise and Evaluation Program (HSEEP) Trainer, Comprehensive Community Threat Assessment and Management in the Community (SPD), ICS-400 Advanced ICS for Command and General Staff, WA State Peace Officer Certification, ICS-300 Intermediate Incident Command System for Expanding Incidents, IS-00366 Planning for the Needs of Children in Disasters, IS-00235 Emergency Planning, FBI S.S Prevention Leadership Forum Years of Experience: 15 Recently Involved Contracts: City of Auburn, Department of Labor and Industries OSHA, State of Oregon Dave Lund: • Summary: Dave is a proficient and motivating emergency manager, bringing a unique background of teaching experience within the public school system and law enforcement work. Dave earned his master's degree in education, spending the first half of his career working with students before transitioning into full-time law enforcement. Dave specialized on the hostage negotiations team, special investigations, and DUI enforcement, being awarded honors as a Master Patrol The Tactical Training Academy www. Trainin g-Ac ademy. org Proposal: Safety/Security Consulting Services Officer and as the DUI enforcement officer of the year. Dave brings a passion for motivating people and vast experience teaching in the field as a Field Training Officer, Academy Instructor, and as a classroom teacher. Dave is an Emergency Manager and Master Instructor within the Tactical Training Academy and works with a host of businesses, agencies, and local organizations across the United States. Dave specializes in safety and security protocols, empowering managers and clients to address hazards and act upon early warning signs. • Applicable Certifications: Masters Degree (Education & Teaching), OR State Peace Officer Certification, ICS-400 Advanced ICS for Command and General Staff, ICS-300 Intermediate Incident Command System for Expanding Incidents, TTA Master Instructor • Years of Experience: 25 Recently Involved Contracts: King County Housing Authority (Vehicle Security Assessment), San Diego Pollution Control District, Oregon Department of Transportation, City of Auburn, Department of Labor and Industries OSHA, Jeff Pelton: • Summary: Jeff is the Tactical Training Academy's Risk Analysis Officer, developing risk assessment data, teaching courses, and delivering instruction for clients across WA State. Jeff is a WA State certified building inspector, with an extensive background in inspecting hardscapes and construction for commercial and residential applications, and developing comprehensive reports for hazards. Jeff oversees safety monitors for our training activities, promoting an educational environment that poses the least amount of liability to participants. Jeff also uses his professional background as an aerospace analyst to develop quality analytical tools for the TTA risk assessments and hazard evaluation teams. In addition to his work with the TTA, Jeff serves as a specialist in the National Guard. • Applicable Certifications: DOL Licensed Home Inspector, Commercial Inspection Lead Certification, International Association of Certified Inspectors, Structural Pest Inspector (WSDA), TTA Instructor • Years of Experience: 6 • Recently Involved Contracts: WA State Sewer and Wastewater Insurance Pool, Bellingham Cold Storage, Windermere Property Management Group Bud Tweten: • Summary: Bud brings a security -specific lens to training and emergency preparedness services provided to TTA clients. As the former Vice President of Development for a WA State based security firm, Bud has overseen over 400 security personnel, and conducted security -specific site safety assessments at hundreds of private locations and government sites. Bud is also heavily involved in community safety and security, with experience serving on homeless alliance committees in several counties, serving on county site safety committees, and being a supervisor over loss prevention services. .19 TT The Tactical Training Academy www. Trainin g-Ac ademy. org Proposal: Safety/Security Consulting Services • Applicable Certifications: DOL Certified Trainer (Security), IS-00100 Introduction to the Incident Command System, IS-700 National Incident Management System (NIMS), TTA Instructor, Years of Experience: 20 • Recently Involved Contracts: Snohomish County Courthouse(s), Mason County Courthouses, Skagit County Sheriff's Office, Island County Courthouses, Department of Labor and Industries OSHA, Town and Country Markets, Edmonds School District, Bellingham Cold Storage TT The Tactical Training Academy www. Trainin g-Ac ademy. org Proposal: Safety/Security Consulting Services Organizational History & Experience The Tactical Training Academy brings over a hundred and fifty years of safety and risk management training, development and analysis experience as a cadre of instructors. Our instructor team includes Incident Commanders from school shootings, major natural disasters, teachers, first responders and, primarily, people who care about empowering others. Several of our team members have worked full-time as risk and safety management officials, as professional trainers on lethal and less -than -lethal use of force, as professional security assessors, and as commissioned responding officers. Our clients include school districts, government agencies, hospitals, court houses, countless businesses, and international police agencies. Our organization was founded in 2009 as a non-profit entity, servicing low-income clients who struggled finding resources for emergency readiness. Our organizational growth required a restructuring in 2014, and we currently operate with a Seattle -based headquarters, a leadership development center for emergency preparedness training in Snohomish County, and satellite offices in Southern Oregon. The cadre of TTA instructors have been working together since 2011 and independently for many years prior. All TTA instructors serve for one purpose: we care about our community. Many of our instructors have responded to violent events. Many of our families and loved ones have been victims of violence. We have seen many local businesses, schools, and community operations fall prey to emergency events and NOT be ready for it. The result has been catastrophic, including loss of life and damage to property. Consistently, more effective measures could have been in place to prevent and mitigate damage. The TTA brings you a team who will put their full attention, experience, and care on the safety and security of your site, because we know what happens when that care is not provided. 6 TT The Tactical Training Academy www. Trainin g-Ac ademy. org Proposal: Safety/Security Consulting Services References The following references are either current or past clients. A more comprehensive list can be provided upon request. 1. The City of Auburn a. Scope of Work: Conducting all -staff violence mitigation training for all city departments, onsite assessments/safety audit for emergency policies, procedures, and implementation strategies. b. Contact: Melissa Medisch/Candis Martinson, Director of HR and Risk Management. Direct 253.876.1983, cmartinson@auburnwa.gov c. Date of Work: 2022-Ongoing 2. King County Housing Authority a. Scope of Work: Conducting a comprehensive assessment of over 38 facilities, buildings, policies, and procedures for safety, security and emergency management. Develop model policies and procedures for an in-house emergency response and security plan. Assist in rolling out a 3-phased plan for emergency readiness, including training, drills, exercises, and ongoing consultation. b. Contact: Craig Violante I Deputy Executive Director/Chief Administrative Officer. Direct 206-574-1274, CraigV@kcha.org c. Date of Work: 2022-Ongoing 3. Housing Authority Risk Retention Pool (HARRP) a. Scope of Work: Developing model policies and procedures focused on safety, security and emergency management for all HARRP members, including housing authorities in WA, OR, CA, and AZ. Delivering onsite assessments and training sessions for HARRP members and stakeholders. b. Contact: AI Alverez (retired 2020)/Adiah Mattern, Risk Control Specialist. Direct 360.718.5486, adiah@harrp.com c. Date of Work: 2017-2020 4. Winston/Dillard School District a. Scope of Work: Conducting a comprehensive assessment of facilities, buildings, policies, and procedures for safety, security and emergency management. Assist in rolling out a 3-phased plan for emergency readiness, including training, drills, exercises, and ongoing consultation. b. Contact: Kevin Miller, Superintendent. Direct 541.679.300#3405, millerk@wdsd.ora c. Date of Work: 2018-Ongoing 5. Department of Labor and Industries (OSHA). State of Oregon a. Scope of Work: Consulting with senior management on risk mitigation for staff risks, providing comprehensive training and planning support for LNI staff specific to violence mitigation. b. Contact: Craig Hamelund, Orgeon OSHA Staff Education. Direct 971.375.7156, craig.hamelund@oregon.gov c. Date of Work: 2021-22 7 TT The Tactical Training Academy www. Trainin g-Ac ademy. org Proposal: Safety/Security Consulting Services Fee Proposal The TTA recommends outlining a specific scope of work, so our team can provide discounted rates within a fixed -fee proposal. Two options are typically offered to our clients: A comprehensive flat -rate plan, or an ongoing partnership where work is performed upon request. 1. Option A: The Comprehensive Plan a. Initial 4-hour onsite trainina on Violence Prevention. Mitiaation, and Resaonse i. 2 Instructors ii. Estimated one onsite day. Flat Daily Rate, per Instructor 1. Total Estimated: $4900 b. Onsite Assessments of 7 physical locations i. Two emergency managers/assessors per location ii. Assessment includes all standard safety/security elements, aerial review, surrounding community, low -light, external and internal layouts, employee interviews, client interviews, and intruder assessments. 1. Estimated 7 onsite days a. Total Estimated: $34,300 2. Estimated 20 hours remote work per site, assessing data and developing site -specific reports with detailed recommendations a. Total Estimated: $21,000 c. Remote Assessment of safety and security policies, plans, procedures, historical incidents and record keeping i. Analysis of alignment with best -practices ii. Field audit of successful implementation and employee climate 1. Estimated additional 8 hours, in conjunction with the above onsite assessments a. Total Estimated: $1,200 d. Development of an organization -wide master plan, including all organization -wide recommended improvements, enhancements, safety and security protocols, policies, training, and other chronological implementation resources. Prioritized list of recommended changes and enhancements to consider at all sites; CPTED (crime prevention through environmental design), software, access and alerting systems, and life/safety systems Model policies, procedures, and SOP's for implementing an effective in-house safety/security management system, mitigating assessed risks, communication with internal and external stakeholders, and asset management 8 The Tactical Training Academy www. Trainin g-Ac ademy. org Proposal: Safety/Security Consulting Services iii. Recommended chronological timelines for program implementation and maintenance of an effective in-house safety/security program, typically stretching over the next 5 years 1. Estimated two months of varying remote and onsite consultation, facilitating stakeholder meetings, drafting plans, and developing policies a. Total Estimated: $38,599 e. TOTAL FIXED -FEE PROJECT PROPOSAL: $99,999 i. Local tax is not included in the above rates 2. Option B: The TTA Safety Consultant a. Instead of a flat -project rate, the TTA provides ongoing work upon request. Clients are billed monthly (typically, NET 45 terms) based on the following cost matrix: Cost Matrix for Onsite & Remote Services • No per -participant fees • No per -session fees • No program sign-up fees • Costs include all TTA expenses, including travel 1. Remote Services a. Remote Consultation b. Remote Training c. Remote Policy/Procedure Development d. Any other requested service, that can be completed remotely i. $150 hourly, per Instructor/Emergency Manager ii. Billed to the half-hour iii. No hourly minimums for consulting iv. 6-hour minimum service charge for remote training days V. License to in-house distribute recorded trainings: $500 per training 2. Onsite Services: a. Onsite Training b. Onsite Risk/Vulnerability Assessments c. Onsite Consultation or Facilitation d. Any other service completed onsite i. Flat Rate per Day, Per Instructor/Emergency Manager. Domestic flat -rates determined by time -zone 9 TT The Tactical Training Academy www. Trainin g-Ac ademy. org Proposal: Safety/Security Consulting Services ii. Multiple training sessions, assessments, or services can be provided during a single day at no additional charge iii. Back-to-back training days come at a reduced cost iv. Domestic and International options available Domestic Onsite Cost Matrix PACIFIC MOUNTAIN CENTRAL EASTERN FIRST DAY, PER $2450 flat rate $2500 flat rate $2500 flat rate $2500 flat rate INSTRUCTOR/EMER GENCY MANAGER Any Additional $1850 per $1950 per $1950 per $1950 per back-to-back day additional day additional day additional day additional day Proposal Specifics: 1. Assigned TTA Certified Master Instructors/Emergency Managers. A signed service agreement must be in -place before beginning work. 2. Various types of services, including various days and lengths of training sessions, to be determined by client and changed upon request, within a standard workday. After-hours sessions may also be provided upon request. Billing will reflect only those services agreed upon and performed, not necessarily all services outlined in this proposal. 3. Training dates must be agreed upon between the client and the TTA. The TTA will provide estimates of remote work prior to beginning work, and will obtain client approval of any additional time necessary before executing work. 4. A license for recording and in-house distribution of training sessions can be obtained per written request. Standard flat rate of $500 per session. 5. Client provided access to facilities, policies, and plans, as necessary. EXCLUDES: 1. Sales Tax (local rates) 2. Physical equipment or technology recommended during site -audits and assessments 3. Projector, TV, and other Audio Equipment recommended for training 4. Training Space/Location, Access to Facilities (provided by the client) 5. Food, Beverages, & Refreshments for Client Staff (as necessary) 6. Force on Force based training and equipment for advanced specialty training, if requested by client. May be arranged upon client request for additional cost. Assumptions & Exclusions > This proposal is valid for 30 days from date on this proposal. > An authorized purchase order and/or SERVICE AGREEMENT contract will be required to commence work. > Work will be billed monthly, or upon a service completion, at the TTAs discretion > Payments are due at Net 45 days from invoice date. > Additional work requested beyond the scope of this proposal can be arranged through separate terms and conditions in writing 10 EXHIBIT BINSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1.Automobile Liability insurance covering all owned, non- owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01. The City shall be named as an Additional Insured under the Consultant’s Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 2.Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2.Commercial General Liability insurance shall be written with limits no less than $2,000,000 each occurrence, $4,000,000 general aggregate. EXHIBIT B (Continued) C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1.The Consultant’s insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant’s insurance and shall not contribute with it. 2.The Consultant’s insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3.The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant’s Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer’s liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Lockton Affinity, LLC 10895 Lowell Avenue, Suite 300 CONTACT NAME: Lockton Affinity PHONE (A/C.NO Ext): 844-401-9444 FAX (A/C, No): E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER REVISION NUMBER INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY)POLICY EXP (MM/DD/YYYY)LIMITS COMMERCIAL GENERAL LIABILITY $ $ $ $ $ $ AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y /N (Mandatory in NH) N / A DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2016 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. POLICY CHANGES IL 12 01 11 85 Page 1 of 1 Acct # 2363455 Policy Change Number 1 POLICY NUMBER LOI-GL-0001677-01 POLICY CHANGES EFFECTIVE --202 COMPANY Harco National Insurance Company NAMED INSURED Greg Burns dba Tactical Training Academy, LLC AUTHORIZED REPRESENTATIVE Lockton Affinity, LLC 10895 Lowell Avenue, Suite 300 Overland Park, KS 66210 COVERAGE PARTS AFFECTED Professional Liability with GL Policy CHANGES Add Additional Insured as follows: The City of Kent 220 4th Ave S Kent, WA 98032 Policy Term: From: 11-JAN-2023 TO: 11-JAN-2024 Authorized Representative Signature Lashley, Ronald From: Parascondola, Julie Sent: Tuesday, November 22, 2022 10:30 AM To: Lashley, Ronald Cc: Huynh, Phung Subject: Re: Safety Security Consulting Services Proposal TTA I'm fine with proceeding forward. This is a training contract. From: Lashley, Ronald <RLashley@kentwa.gov> Sent: Tuesday, November 22, 2022 10:15:00 AM To: Parascondola, Julie <JParascondola@kentwa.gov> Cc: Huynh, Phung <PHuynh@kentwa.gov> Subject: FW: FW: Safety Security Consulting Services Proposal TTA How would you like us to proceed? From: Hills, Chris <CHills@kentwa.gov> Sent: Tuesday, November 22, 2022 10:13 AM To: Lashley, Ronald <RLashley@kentwa.gov>; Finn, Kelly <KFinn@kentwa.gov>; Reyes-Selden, Tania <TRSelden@kentwa.gov> Cc: Huynh, Phung <PHuynh@kentwa.gov> Subject: RE: FW: Safety Security Consulting Services Proposal TTA My recommendation was for $1M of Auto, but as they've indicated below, they don't maintain that coverage. It would be up to Parks (Julie) to decide whether or not to accept the Auto Liability provision as outlined below. The Consultant is basically saying it's up to any/all of their employees to have minimum Auto Liability limits ($15,000 per occurrence). This does present some risk to the City, though only in the event that one of their employees is involve in an at -fault accident driving to/from/during one of the training sessions they'll be providing. If that assumption of risk is agreeable for this contract, Julie can send an email to that effect. Chris Chris Hills, ARM-P, CRM, Risk Manager Risk Management Division I Human Resources Department 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-5285 1 Fax 253-856-6270 chills@KentWA.QOV CITY OF KENT, WASHINGTON KentWA.aov Facebook Twitter YouTube PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E-MAIL From: Lashley, Ronald <RLash ley@kentwa.gov> Sent: Tuesday, November 22, 2022 9:34 AM To: Finn, Kelly <KFinn@kentwa.gov>; Reyes-Selden, Tania <TRSelden@kentwa.gov> Cc: Huynh, Phung <PHuynh@kentwa.gov>; Hills, Chris <CHills@kentwa.gov> Subject: FW: FW: Safety Security Consulting Services Proposal TTA Good Morning Kelly, Here is the response from the Vendor. From: Main Office <info@training-academv.org> Sent: Tuesday, November 22, 2022 9:05 AM To: Lashley, Ronald <RLash lev@kentwa.gov> Cc: Huynh, Phung <PHuynh@kentwa.gov> Subject: Re: FW: Safety Security Consulting Services Proposal TTA EXTERNAL EMAIL have contacted our insurance rep to get Kent named on an endorsement with the correct limits (instead of a certificate, as originally requested). Our team does not employ company vehicles, nor do we allow our employees to be in physical control of or within a client's vehicle, at any time. Each personal vehicle is insured according to the requirements outlined in WA State law. Please have your legal team add this or similar language to the contract. If they are unwilling to work with this language, we can investigate insurance options specifically for the City; but it will require a re -negotiation of our contract terms (as any new cost will be passed onto the City), and we will not be able to begin work with the city by the requested start time of mid -Dec. Thank you! Very Respectfully, Melissa Burns Marketing and Scheduling Coordinator Tactical Training Academy Website: www.Training-AcademV.org Facebook: www.facebook.com/TacticalTrainingAcademy Office: 425.773.2930 "In an emergency you will not rise to the occasion. You will sink to your level of training. " On Mon, Nov 21, 2022 at 5:15 PM Lashley, Ronald <RLashleyC@kentwa.gov> wrote: Hello, Legal has kicked back the insurance. If we can get those back from you as soon as possible, I can move forward with routing the contract for signature. The Insurance Requirements are outlined below. The Insurance certificate does not provide automobile liability insurance and only provides for $2,000,000 general aggregate for Commercial General Liability. We are also missing the insurance endorsement. 1. AUtornobile Liability insurance with a minimun-1 combined single limit for bodily injury and property damage of $1e000,000 per accident. 2. Commercial General Liability insurance shall be written w1th limits no less than $2,000,000 each occurrence, $4,000,000 general aggregate. Signature: Signature: 47ff//2 �Gf�Gif�D�r�'Ola Julie Parascondola (Nov 28, 2022 08:48 PST) Email: phuynh@kentwa.gov Email: jparascondola@kentwa.gov PK-Tactical_Training-Contract Final Audit Report 2022-11-28 Created: 2022-11-23 By: Ronald Lashley (rlashley@kentwa.gov) Status: Signed Transaction ID: CBJCHBCAABAAQ-QfwjUXxe-d2nlU5A0ocfHOs91JnUf5 "PK-Tactical_Training-Contract" History Document created by Ronald Lashley (rlashley@kentwa.gov) 2022-11-23 - 10:34:03 PM GMT- IP address: 146.129.252.126 Document emailed to Phung Huynh (phuynh@kentwa.gov) for signature 2022-11-23 - 10:39:44 PM GMT s Email viewed by Phung Huynh (phuynh@kentwa.gov) 2022-11-23 - 10:54:08 PM GMT- IP address: 146.129.252.126 Document e-signed by Phung Huynh (phuynh@kentwa.gov) Signature Date: 2022-11-23 - 10:54:26 PM GMT - Time Source: server- IP address: 146.129.252.126 Document emailed to Julie Parascondola (jparascondola@kentwa.gov) for signature 2022-11-23 - 10:54:28 PM GMT `1 Email viewed by Julie Parascondola (jparascondola@kentwa.gov) 2022-11-28 - 4:47:46 PM GMT- IP address: 146.129.252.126 Document e-signed by Julie Parascondola Qparascondola@kentwa.gov) Signature Date: 2022-11-28 - 4:48:12 PM GMT - Time Source: server- IP address: 146.129.252.126 Document emailed to greg@training-academy.org for signature 2022-11-28 - 4:48:14 PM GMT 3 Email viewed by greg@training-academy.org 2022-11-28 - 5:41:34 PM GMT- IP address: 184.53.16.18 Signer greg@training-academy.org entered name at signing as Greg Burns 2022-11-28 - 5:42:44 PM GMT- IP address: 184.53.16.18 �} Document e-signed by Greg Burns (greg@training-academy.org) Signature Date: 2022-11-28 - 5:42:46 PM GMT - Time Source: server- IP address: 184.53.16.18 Powered by r � Adobe T AcrobatSign Agreement completed. 2022-11-28 - 5:42:46 PM GMT POWL-md by Adobe r , Adobe [CENT Acrobat Sign