Loading...
HomeMy WebLinkAboutCity Council Meeting - Council - Regular Agenda - 11/15/2022 KENT CITY COUNCIL AGENDA 40!00�9 Tuesday, November 15, 2022 KEN T 7:00 PM VV A 5 H I N G T O N Chambers A live broadcast is available on Kent TV21, www.facebook.com/CitvofKent, and www.youtube.com/user/KentTV21 To listen to this meeting, call 1-888-475-4499 or 1-877-853-5257 and enter Meeting ID: 880 3429 3585 Passcode: 302624 Mayor Dana Ralph Council President Bill Boyce Councilmember Brenda Fincher Councilmember Zandria Michaud Councilmember Satwinder Kaur Councilmember Toni Troutner Councilmember Marli Larimer Councilmember Les Thomas ************************************************************** COUNCIL MEETING AGENDA - 7 P.M. 1. CALL TO ORDER/FLAG SALUTE 2. ROLL CALL 3. AGENDA APPROVAL Changes from Council, Administration, or Staff. 4. PUBLIC COMMUNICATIONS A. Public Recognition i. Proclamation for Small Business Saturday ii. Proclamation for Holodomor Remembrance Day iii. Proclamation for Transgender Day of Remembrance iv. Remembrance Gallery - Japanese American Citizens League V. Appointment to the Civil Services Commission vi. Reappointment to the Land Use and Planning Board vii. Recognition of Graduates of the Kent 101 Civics Academy City Council Meeting City Council Regular Meeting November 15, 2022 B. Community Events C. Public Safety Report S. REPORTS FROM COUNCIL AND STAFF A. Mayor Ralph's Report B. Chief Administrative Officer's Report C. Councilmembers' Reports 6. PUBLIC HEARING 7. PUBLIC COMMENT The Public Comment period is your opportunity to speak to the Council and Mayor on issues that relate to the business of the city of Kent or to agenda items Council will consider at this meeting. Comments that do not relate to the business of the city of Kent are not permitted. Additionally, the state of Washington prohibits people from using this Public Comment period to support or oppose a ballot measure or candidate for office. Public Comment may be provided orally at the meeting, or submitted in writing, either by emailing the City Clerk by 4 p.m. on the day of the meeting at CityClerkCDkentwa.aov or delivering the writing to the City Clerk at the meeting. If you will have difficulty attending the meeting by reason of disability, limited mobility, or any other reason that makes physical attendance difficult, and need accommodation in order to provide oral comment remotely, please contact the City Clerk by 4 p.m. on the day of the meeting at 253-856-5725 or CityClerkOkentwa.go v. When called to speak during the meeting, please state your name and city of residence for the record. You will have up to three minutes to provide comment. Please address all comments to the Mayor and Council as a whole. The Mayor and Council may not be in a position to answer questions during the meeting. Alternatively, you may email the Mayor and Council at Mayor0KentWA._pov and CityCounci10KentWA.gov. Emails are not read into the record. S. CONSENT CALENDAR A. Approval of Minutes City Council Meeting - City Council Regular Meeting - Nov 1, 2022 5:00 PM B. Payment of Bills - Authorize C. Accept the South 212th Street Preservation Project - 72nd Avenue South to 84th Avenue South (East Valley Highway) as Complete - Authorize D. Accept the South 224th Street Wetland Mitigation and Remediation Project as Complete - Authorize E. Appointment to the Civil Service Commission - Confirm F. Reappointment to the Kent Land Use and Planning Board - Confirm G. Comprehensive Plan Amendment - 2023-2028 Capital Improvement Program - Ordinance - Adopt City Council Meeting City Council Regular Meeting November 15, 2022 H. Comprehensive Plan Amendment and Updated Impact Fees - Puget Sound Regional Fire Authority's 2023-2028 Capital Improvement Plan - Ordinance - Adopt I. Comprehensive Plan Amendment - Kent, Auburn, and Federal Way School Districts' 2023-2028 Capital Facilities Plans - Ordinance - Adopt J. Updated School Impact Fees - Ordinance - Adopt K. Tax Code Amendments - Ordinance - Adopt L. Property Tax Levy Ordinance - Adopt M. 2023 South King Housing and Homelessness Partners Work Plan and Operating Budget - Authorize N. Contract with Musco Sports Lighting LLC through King County Directors' Association Purchasing Cooperative for Kent Memorial Park Tennis Court Lighting Repair - Authorize O. 2023 Water Treatment Chemical Supply Goods & Services Agreement with Northstar Chemical, Inc - Authorize P. King County Flood Control District - Cooperative Watershed Management Grant - Authorize Q. Compost Procurement Ordinance - Adopt R. 2022 Asphalt Overlays Traffic Calming Change Order - Authorize S. 2023 Legislative Agenda - Adopt T. Independent Salary Commission Ordinance - Adopt U. Resolution Against Hate - Adopt 9. OTHER BUSINESS A. Ordinance Adopting the 2023-2024 Biennial Budget - Adopt 10. BIDS A. 2022 Sanitary Sewer Cured-in-Place Pipe Lining Bid - Award 11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION A. Collective Bargaining, as per RCW 42.30.140(4)(a)12 12. ADJOURNMENT NOTE:A copy of the full agenda is available in the City Clerk's Office and at KentWA.gov. Any person requiring a disability accommodation should contact the City Clerk's Office in advance at 253-856-5725. For TDD relay service, call the Washington Telecommunications Relay Service 7-1-1. 4.A.1 PROCLAMATION WHEREAS, the City of Kent, celebrates our local small businesses and the contributions they make to our local economy and community; and WHEREAS, according to the United States Small Business Administration, there are 32.5 million small businesses in the United States and small businesses make up a significant portion of Kent's downtown core; and WHEREAS, over 95 percent of Kent's businesses have less than 100 employees yet 2 r comprise 62 percent of our community's jobs; and 0 WHEREAS, two-thirds of Kent's businesses employ less than 10 people; and WHEREAS, consumers who shop on Small Business Saturday@ agree that shopping at small, independently-owned businesses supports their commitment a to making purchases that have a positive social, economic, and environmental impact and agree that small businesses are essential to their community; and 0 WHEREAS, most consumers who shop on Small Business Saturday report the day makes them want to shop or eat at small, independently-owned businesses all year long, not just during the holiday season; and .N WHEREAS, the City of Kent supports our local businesses that create jobs, boost m our local economy, and preserve our community; and E WHEREAS, advocacy groups, as well as public and private organizations, across the country have endorsed the Saturday after Thanksgiving as Small ° Business Saturday. 0 r 0 Now, therefore, I, Dana Ralph, Mayor of Kent, do hereby proclaim E November 26, 2022 c 0 Small Business Saturday o In Kent Washington and urge the residents of our community, and communities _ across the country, to support small businesses and merchants on Small Business E Saturday and throughout the year. v In witness whereof, I have hereunto set my hand this 15th day of November 2022. � 1 Mayor Dana alph KEN• T W A S H I N G T O N Packet Pg. 4 4.A.2 PROCLAMATION WHEREAS, the Holodomor, or "murder by starvation," was one of the most tragic historical events in the history of Ukraine that resulted in the deaths of at least five million men, women, and children in Ukraine; and WHEREAS, Holodomor was genocide committed by Soviet communist's regime under the rule of Joseph Stalin against the people of Ukraine; and o 2 WHEREAS, Washington State is home to nearly 80,000 recent immigrants with Ukrainian heritage, making it the fifth largest Ukrainian-American 0 population in the United States; and WHEREAS, with over 4000 Ukrainian-Americans, the City of Kent enjoys one of the largest Ukrainian diaspora of Washington State; and a WHEREAS, Americans with Ukrainian heritage living in Kent have enriched our city o through their leadership and contributions in business, academia, government, and the arts; and L WHEREAS, this year marks the 89th anniversary of the Holodomor genocide; and E E WHEREAS, Russia's ongoing invasion of Ukraine has led to the displacement of nearly seven million people and forced over six million to flee to 0 neighboring countries, creating the fastest growing refugee crisis in E Europe since World War II; and o 0 WHEREAS, the commemoration of the Holodomor is meant to ensure that it will not = L be forgotten and that history doesn't repeat itself. ,0 c 0 NOW, THEREFORE, I, DANA RALPH, MAYOR OF KENT, DO HEREBY PROCLAIM NOVEMBER 26, 2022 TO BE E U 0 Holodomor Remembrance Day a. H 0 In Kent Washington and encourage all residents, as well as our elected representatives, to commemorate the Holodomor with appropriate activities designed E to honor its victims and educate future generations about this episode in the world's history. E 0 In witness whereof, I have hereunto set my hand this 15th day of November, 2022. Mayor Dana alph 'NoKEN T W A S H I N O T O N Packet Pg. 5 4.A.3 PROCLAMATION WHEREAS, in 1999, Gwendolyn Ann Smith, a transgender activist, founded Transgender Day of Remembrance to honor Rita Hester, a black transgender woman who was murdered in 1998; and WHEREAS, observed nationally on November 20th, Transgender Day of Remembrance honors the memory of transgender and gender diverse 0 r people whose lives were lost in acts of anti-transgender violence; and tM WHEREAS, 2SLGBTQIA+ organizations, government entities and communities observe Transgender Awareness Week from November 13 through November 19 to raise awareness and advance advocacy around the 3 issues of prejudice, discrimination and violence that transgender and a gender diverse people face; and c WHEREAS, the city of Kent benefits from the diversity of its population and seeks to promote inclusion of all people as a testament to our shared values E of dignity, equity, and fair treatment for everyone without regard to E gender identity or expression; and r- WHEREAS, Black and Latine/x transgender women, as well as other transgender >, people of color, disproportionately make up the majority of those o murdered, attacked, and denied equal treatment; and c WHEREAS, it is critical that an intersectional perspective and acknowledgement of systemic racism, classism, sexism and transphobia is needed to c effectively address the needs and concerns of transgender and gender M diverse people; and >_ 0 WHEREAS, the City of Kent recognizes the inherent human rights of all people and c support an end to all forms of prejudice, discrimination and violence; M E Now Therefore, I, Dana Ralph, Mayor of Kent, do hereby proclaim U November 20, 2022, Transgender Day of Remembrance and 0 November 13 through 19, 2022, Transgender Awareness Week E 0 c� In Kent Washington and commend its observance to all residents. In witness whereof, I have hereunto set my hand this 151h day of November, 2022. E 0 c� �1 Mayor an Ralph O BENT W A S M I N O T O N Packet Pg. 6 5.B ri reKic CA P0 rt November 15,the ADMINISTRATION Administration Economic & Community Development U • The 2023-2024 budget will be adopted on In late October, ECD had their night to present o November 15. Again, thanks to the City to the Kent 101 participants. While staff L) Council and all departments - especially explained the general purpose and functions of o the Finance Department - for their work the department, the engaged residents asked y over the last few months! a ton of great questions and relished the c Communications opportunity to provide feedback for staff • Kent 101 just completed its fall class. working on the comp plan update and other -- Participants will receive recognition at the department initiatives with a lively and o November 15 Council Meeting. We are substantive back and forth during the last half0. looking forward to a spring session next of the session. year! Economic Development a) • Drinks in the Driveway has also wrapped ECD attended the annual conference of the up for the fall. This new addition to our Aerospace Futures Alliance at the Museum of o Neighborhood program has been a Flight. Many Kent employers were represented > fantastic success and we are excited to among the keynote speakers on issues facing 2 continue this program next spring. the industry, including its workforce Race and Equity development challenges. City staff invite and E • City employees will be participating in a coordinate with local educational partners to a mandatory training between now and mid- attend and network with companies to better December titled Effective Communication learn the desired skills, knowledge, and and Influence: Leading with Emotional abilities for current and future workers in this Intelligence - presented by Pause, Inc. pivotal Kent Valley industry. The City • Race and Equity staff will be attending facilitated introductions between program "Facing Race - a National Conference" on managers of Endeavor NW, Business Impact � November 17-19 to learn best practices to Northwest, and Kent Chamber of Commerce to E advance racial equity in our organization. explore partnerships. Endeavor NW connects 0 • Thank you for joining us for our Race and BIPOC business communities to market Equity Speaker Series featuring Carolyn opportunities to stimulate inclusive growth DeFord. If you were not able to join the through its accelerator trainings and live event, a recording of the presentation contracting company participation. The will be up on the CARE SharePoint site. program is a signature initiative of King County's regional economic development agency—the ADO—based at the Seattle Chamber of Commerce. Page 1 of 11 Packet Pg. 7 5.B Long Range Planning Workday issue tracking 21/22 year to date Attendance at the Haunted Boo-levard 239 (includes citywide and department surpassed all expectations. Staff, dressed as specific requests/issues): aliens, distributed a few thousand pieces of o Total Closed 170 candy and 350 informational postcards to o Total Open in Progress 21 attending families. ECD's booth, and the o Total Open 48 postcards, featured a space theme and Workday October Statistics: information about the 2024 Comprehensive o 7908 business process events initiated Plan Update effort currently underway. To during month learn more or sign up for regular project o 357 business process events that were updates go to www.Kentwa.gov/Kent2044. initiated by a manager during the month o 91 business processes completed including new hires, terminations and co job changes = o 80 employee benefits business processes completed during the month, ; i including retirement savings changes, 0 addition of dependents to an E enrollment, new enrollments, and ,° changes to eligibility Benefits ° a • Open Enrollment ended on November 10 Long Range Planning staff are also working on • Working with Employees and Managers on o an update to the accessory dwelling unit protected leave cases and ADA a (ADU) development standards. The work accommodations implements the Kent Housing Option Plan Labor a (KHOP) and consultant work is funded through AFSCME and Teamsters negotiations a grant from the department of Commerce. continue o The consultants hosted a workshop with No employees have been > development review staff to identify barriers invited to review job descriptions by 2- and potential code changes. Next steps are November 30 in preparation for the N public engagement in early 2023 to identify classification & compensation study •c priorities for ADU code changes. AFSCME Labor Management meeting 'a Permit Center/Building Services scheduled for November 15 Inspections were down slightly with the Recruitment inspectors conducting 883 inspections during New hires for November 16: Karen Bayes U ii the month of October. Building plan review (Administrative Asst. II- TLT), John Floyd c was very busy conducting 149 reviews for new (Custodian), Kevin Martinez (Video cc applications and resubmissions. Program Coordinator), Christina Neff (Sr. •2 Ecologist), Logan Todd (Asst. City Attorney), and Lindsay Walker (Planner- E TLT) v • Interviews for Parks Program Assistant on Thursday, November 10, also interviews Workday scheduled for MW 3 in Sewer & Storm • Review/Setup new Washington State Facilities on November 15 requirement to report SOC (Standard Opening positions for Government Occupational Classification) code in the Performance Coordinator and Technical 2022 4t" Quarter Tax Report Support Services II positions and Account • Preparing for year-end processing Representative position is open externally Page 2 of 11 Packet Pg. 8 5.B with interviews scheduled for November Providing customer support to help staff 21-22 connect to GIS data Giving Campaign Managing Connect Explorer login access Over $6,300 was raised by employees during eGIS participating in citywide software the Giving Campaign! Eileen & Callie's Place is implementations and providing GIS support the charity selected to receive the contributions from this year's campaign. In addition to raising funds to help our During the month of October, the Criminal community, the event also included a Chili Cook-Off, our version of the Family Feud game Division received a total of 215 cases from the Police Department for review and filing and a costume contest. This continues to be a great time for employees to connect in of criminal charges. Of those, 103 were for support of a great cause! in-custody defendants which necessitated rush filing the next business day after co arrest. c • Prosecutors covered 75 court calendars Information Technology Projects during the month of October. On those U • Parks Asset Management Deployment - to calendars, prosecutors prepared to handle o identify and implement a solution that 1,849 cases spread across 1,275 U allows Parks to better manage its assets - defendants. Of the 1,275 defendants o with goals to consolidate into an all- required to appear in court, 275 of them y inclusive software; and to streamline the failed to appear. Not reflected in the 75 0 current multiple software systems into one court calendars noted above, prosecution effective system for Park's operational and also covered one Community Court asset management needs. calendar. There were 61 cases on that 0 • Digital Billboard Deployment - to deploy calendar spread across 39 defendants, 300. digital media players at the Kent Commons of whom were required to appear. Of those and Senior Center to promote and 30 defendants required to appear, six of advertise Parks programs and services. them failed to appear. Information Technology operational support The Criminal Division prepared training o for October 30, 2022 to November 08, 2022 materials for the Police Department related > • Number of tickets opened - 190 to the prosecution of the new Kent City 2 • Number of tickets closed - 400 Code criminal ordinances re: solicitation of T) Enterprise GIS vehicle occupants, graffiti tools/aerosol E General: paints, and use of dangerous drugs in a • Normalization of address database for public. t various software implementations The Criminal Division continued to assist • Working with Parks to help with GIS items with legislative efforts in the area of • Rebuilding GIS Kent GeoPortal for city forfeitures, illegal racing, and post-Blake website solutions. • Completing inventory of GIS core SDE data • Assisted the HR Department in a number of ; citywide sensitive employment and labor related E • Auditing new 3D citywide building layer matters. 0 against Nearmap building layer • Assisted City departments in reviewing and • Working to complete preparation on the negotiating contract terms for a number of rearchitect of GIS system implementation contracts related to construction, starting week of November 14 technological, and development projects. • Assessing GIS Warehouse Task Force data • Assisted outside counsel on a number of and standards cases currently in litigation. Weekly Customer Service Requests: • Worked with staff to acquire the property • Monthly GIS data update rights necessary to complete various projects throughout the City. Page 3 of 11 Packet Pg. 9 5.6 PARKS, RECREATION, AND August through November, to coach, teach, COMMUNITY SERVICES and mentor their teams. • The Adaptive Recreation bowling team, Recreation and Cultural Services Kent Parks Strikers, competed in the • Staff attended the annual Washington Special Olympics Regional Bowling Tournament on Sunday, October 30 at Festivals and Events Association Secoma Lanes in Federal Way. Thirty conference in Bellevue on November 2 and athletes brought home a total of ten gold 3. Our 2022-2023 Spotlight Series medals six silver medals nine bronze brochure won an award for "Best Printed medals and five fourth place ribbons. The Program for budgets under $150K. athletes have been practicing weekly since Spotlight Series also received the September finely honing their skills prestigious, state-wide "Best in Show" improving scores and preparing to make a award for all events with budgets under Kent Parks proud. co $150K. Facilities = • Registration is now open for the 401h Driving Range Fire: first round of repairs annual Christmas Rush 5K and 10K. are complete. The carpet install to finish Deadline for shirt orders was November 10. out the repairs is scheduled within the next 0 • The 2022-2023 Spotlight Series season two weeks. E opened with a concert by indie-folk band New signage for the Driving Range was ,° Darlingside on Saturday, October 22 at installed November 8. 7:30 p.m. An appreciative audience of 173 0 p ' Solar grant process for Senior Center is people attended the performance at Kent- underway. Timeline is 2023. Meridian Performing Arts Center. The gym partition wall at Commons has • A new Centennial Center Gallery exhibit 0 failed and the contract is being signed for a featuring artwork by Xin Xin and Andrea the new dropdown curtain to replace it. The Lewicki has been installed in the Centennial existing wall is scheduled to be removed ) Center Gallery and will be on display the week of December 5. through December 28. Courthouse and Corrections generator • Scott Trimble's artwork at Chestnut Ridge o project is going to be in a holding pattern Park was formally dedicated during an for a while as the new generator is event on Tuesday, October 25 at 11:00 expected to arrive in April 2023 at which N am. Approximately 40-50 people attended time it will be installed and commissioned. c the event, including the artist, City Police HQ Renovation is almost complete. E Councilmembers, Mayor Dana Ralph, Arts C Punchlist items have begun and we're Commissioners, Parks Commissioners, Parks staff, neighbors, and school kids. planning to wrap up in the coming weeks. • The 2022 Fall Youth Soccer season is in the • Senior Center Roof project startedNovember 7 and will be working through c record books!! The final games were played the next two to three months until Tuesday night, November 8. Over nine complete. •� hundred young athletes on 63 teams . IT Annex remodel is underway and making participated in 284 games in the Coed Pre- great progress. The goal is to be completed E K, K/1 and 2nd -7th grade boys and girls by year end. 0 soccer leagues this Fall. This was a season HVAC team has switched systems over to of extremes including hot temperatures, � heating mode for the colder weather and cold temperature, high winds, heavy rain we're monitoring as we move into even and game canceling smoke! Through it all, colder weather. participants had a blast while learning and Maintenance team has prepped for snow playing the game of soccer. Essential to the and ice. success of this program are the nearly 100 Kent Commons gym wall pads are coaches and assistants who volunteered � scheduled to be installed the week of their time at least two days per week, December 5. Page 4 of 11 Packet Pg. 10 5.6 • Contracted with Sazan to start the Staff respond to inquiries thru the engineering and design for the new Police MyKentParks.com, SCF system and direct HQ cooling tower. calls from internal staff. If anyone receives • A new commercial walk-in refrigerator for inquires please direct them to MyKentParks Corrections is approved. This has an or SCF. extremely long lead time and we'll be tracking it closely. 11111 • Driving Range smashed doors have a six- month lead time. Order is placed and we're Staff Changes - Hiring/Retirement/ tracking. Recruitment/ Leaves/Promotions • New gate and operators for the Shops East Entry Level Officer Evan Curtis started is complete. November 1. • New fence and gates for the Commons Entry Level Officer Dylan Dzuck started back parking lot is in production and install November 1. co started November 9. Entry Level Officer Oscar Toledo-Blanco • Contracting with Burgess Design for Kent started November 1. Commons renovations. We conducted our Entry Level Officer Dewa Rana started design kick-off meeting last week and November 1. moving the project forward. Matt Stansfield promoted to Assistant Chief E • Contracting with DLR Group for court room November 1. o renovations. • Jason Bishop promoted to Commander y New custodian, John Floyd, scheduled to November 1. a • o start on November 16. • David Kallir promoted to Sergeant Park Operations November 1. -- • The fountain at Town Square Plaza is being Significant crime activities/arrests a winterized for the operating season as /investigations freezing temperatures are in the forecasts. On October 24, at 12:50 pm, officers Y, This is primarily for safety (ice) and responded to a carjacking that occurred at W preservation of the many water handling Planet Fitness located at 24044 104th Ave SE. The victim arrived at the business and O components in the system. This past year a a) major overhaul of the fountain components was talking on her cell phone remaining in was completed that improved the efficiency her vehicle. The unknown suspect opened of water handling and management. her car door, stuck a gun in her chest and r_ • Staff are wrapping up the last annual forcibly removed her from the vehicle. The maintenance for athletic fields and parks suspect then fled in the victim's vehicle. At a ahead of winter to be re pared for the 2:30 pm, officers were dispatched to the a spring season. The work done now is an 21100 block of 1271" PI SE to recover the _ important investment to reserve the Ion victim's vehicle which was left unoccupied ii term health of the complexes and support in the middle of the roadway. W as long of an operating season as possible. On October 29, at 6:56 pm, officers were .2 • Park Ops staff supporting the construction dispatched to a stabbing at Foster Park of the new Community garden have been located at 7499 S 259 St. The victim had E lacerations to the chin and left arm. The G working with the weather to keep U completion on target for next Spring. This victim stated she knew the suspect and new garden will replace the former garden they had gotten into a dispute which which is being returned to its original prompted the assault. The suspect fled the condition before it was a garden by Park area prior to the officers' arrival. The victim Ops staff. The property is being returned to was taken to the hospital for further the owner who has supported the medical treatment. Detectives are Community garden program for decades. investigating. On October 31, at 1:17 pm, officers • Grafitti and vandalism remain hotspot issues at various locations thru the system. responded to the Wells Fargo bank located Page 5 of 11 Packet Pg. 11 5.6 at 10625 SE Kent Kangley Road for a hold- front of the store until all customers had up alarm/armed robbery. Two males left. The suspect then approached the clerk walked in and gave the teller a note with a firearm and took around $300 in demanding money, or they would shoot cash, fled in a vehicle westbound and was everyone in the bank. The teller stepped not located. Detectives are investigating. back, behind the bulletproof glass, causing On November 2, at 6:01 am, officers were the suspects to flee out the front door. No dispatched to threats with a weapon that money was obtained by the suspects. was occurring in the 500 block of Bridges Later, the same suspects drove to the Ave S. The victim was in bed when he Columbia Bank located at 2041 Auburn heard someone trying to enter his home. Way in Auburn and successfully robbed When the victim confronted the two that bank of $3800. A K9 track was done suspects standing outside of his door, one but the suspects were able to flee the area. of the suspects pointed a firearm at him a Detectives are investigating. and demanded his belongings. The victim Cl) • On October 31, at 9:08 pm, Puget Sound tried to shut his door, but the suspects Regional Fire Authority responded to an aid began to push it open. Once the victim got call for a subject in a car with broken out the door shut, he called 911. While ; windows complaining of being unable to investigating this incident, officers were L) move his legs. They discovered three approached by residents/visitors of a house E gunshot wounds to his back. Medics located in the 500 block of Railroad ° responded and transported the victim to Ave. They reported that three suspects Harborview Medical Center for further entered their home armed with guns and a treatment. The victim said he was sleeping robbed them of their belongings. The in his car and woke up to the sound of the suspects in both incidents appeared to be V_ window breaking. Multiple .22 caliber the same people. Detectives are a casings were located around the vehicle, investigating. which was later impounded for evidence. On November 4, at 1:21 am, officers were N L The victim is stable and awaiting further dispatched to a robbery that occurred at treatment. Detectives are investigating. the Chevron located at 8315 S 212 o t" • On November 1, at 5:41 pm, officers St. The suspect entered the gas station and > responded to a shooting near SE 240t" began purchasing a Sprite. Once the clerk St/108t" Ave SE. The occupants of two opened the register, the suspect pulled out N vehicles were shooting at each other as a firearm and robbed the clerk of all the c they were driving east on SE 2401" St. The money in the register ($2,400) and shooting continued until they reached 116t" numerous cartons of cigarettes. Detectives w Ave SE/SE 240t" St. Officers shut down SE are investigating. 2401" St from 108t" to 116t" to search for On November 5, at 8:41 am, officers were u evidence of the shooting. Twelve casings dispatched to a carjacking that occurred in c were located near the entrance of Phoenix the Phoenix Court Apartments. The victim W Court Apartments, and another six casings stated he came to the apartment complex •2 and bullet fragments were found at the to visit a friend and parked his vehicle. He ' intersection of 116t" Ave SE/SE 240t" St. was approached by two suspects who got c No victims or involved parties came out of another vehicle. One of the suspects US forward to report the incident. One vehicle pointed a firearm at him demanding his was located with bullet holes in it. There vehicle. The suspects got into the vehicle were no occupants of the vehicle. The and drove out of the complex followed by vehicle was taken as evidence. Detectives the vehicle the suspects originally got out are investigating. of. Detectives are investigating. • On November 1, at 8:18 pm, officers were On November 5, at 11:17 pm, officers were dispatched to a robbery that occurred at dispatched to a carjacking within the Indigo the 7-Eleven located at 20727 108t" Ave Springs complex. The victim stated she had SE. The suspect had been hanging out in just parked her vehicle and was walking to Page 6 of 11 Packet Pg. 12 5.6 her apartment when the suspect ran up to Ave S. Once both property owners have her holding a knife. The suspect took her been contacted and approve the city's laptop bag and keys as the victim began to suggestion of shortening 25th Ave S, the run away. When she went back to the city will install ecology blocks to deter location of her vehicle, it was missing. illegal dumping and parking back in the About an hour later Auburn PD located the dead-end area of the street near vehicle and took the suspect into custody McSorley Creek. after a brief pursuit. o Staff continues to work with PD and PWO in identifying encampments and PUBLIC WORKS updating the SeeClickFix system. Survey o Staff submitted a spreadsheet which • Field staff provided topographic design identified a list of all publicly owned lands known to hold illegal surveys at multiple sites including East Hill encampments needing cleanup. The Operations Center and Railroad Quiet Zone. spreadsheet also listed land that staff = • Professional staff reviewed CIP project monitors, or needs monitoring, on a plans, calculated various portions of City regular basis. right of way, and is writing legal Schedule for 2023 Recycle Collection descriptions for various CIP projects. Events: E • PW GIS staff is supporting Public Works o March 4 - Hogan Park ° Operations staff with Cityworks for o June 3 - Kent Phoenix Academy continual streamlined asset management. o October 14 - Hogan Park a Fulfilled Public Records Requests, entered o Mini Recycle Events increased in infrastructure utility project as-builts and popularity in 2022 and dates and performed regular database maintenance o locations are being determined. a tasks. Cross Connection Control: Environmental o Coordination with Binford metals to curb N • Personnel: Senior Ecologist - Christina backflow thefts in Kent. Neff, new Senior Biologist to begin o Coordination with customers and site o November 16 inspections - Polar Industries Olympic d • Vegetation Monitoring/Reports 2022: Six > vegetation monitoring reports are due by Steamship, DEOL Sanitary Sewer, the end of 2022 - 72"d Ave mitigation, HCM EuropaKids Preschool, Kent Hill Storage, N 3 mitigation, Dvorak Barn mitigation, Northwest Corporate Park, Associated c Energy Systems, Ball, Bridge Point, E Downey Channel, Briscoe 2/3, Alvin s Pond 13 Rotary Offset Press, Yasin Short Plat, w mitigation. Completed all vegetation Hawthorne Suites, S 224th St. Phase 3, 2 monitoring sites for 2022. Staff entering Metropolitan Hardwood Floors, Davis data in the spreadsheets for each site in Industries, Pacific Gateway, Kent ii preparation for data analysis and report 2 writing. Industrial Bldg., Dharim Mandir, Prose Mayor's Homeless Task force/On-Call Kent Station, Khali Khan, 1019 6th Ave •3 • Parking Plan, Polar Service Center, Garbage Contract: Panther Lake Gravity Sports, Asphalt E o King County has hired their coordinator Overlays, Kent International Plaza. c i to manage the UPLIFT NW program. o Correspondence with testers and Staff met Monday, November 7 with customers that have questions or failed King County, and representatives from BATS (sending out notifications, UPLIFT NW to discuss ROW areas to correcting contact information in keep clean, and program details. PRISM). Sending out BAT initial General cleanup within the ROW can notifications, failed test notifications, begin within a matter of days.o Real Estate has made contact with one and non-compliance notifications, and of the two property owners along 251h correcting contact info in PRISM. CCCP Inspector and CCCP Assistant working Page 7 of 11 Packet Pg. 13 5.6 together on site visits and coordination STIP. Expect to obligate design funds late with customers. November. • NPDES Inspections: • S. 224th St - phase 3 WEST/stage 1: plans Staff will conduct stormwater system approaching 90% with design team reviews inspections of six multifamily residential expected mid-November. Early summer and commercial properties including post 2023 advertisement expected. construction walkthroughs, reinspections, • Railroad Quiet Zones: finalizing scope of complaints, and onsite meetings with work to provide to Commerce to finalize property managers. As part of inspection funding agreement. Design and process, all stormwater system maps are construction to advance quickly and verified, site contact information is expenditures completed by mid-2023. updated, and all inspection findings and Meeker Street Bridge Painting and Deck corrective actions are documented for Repair: summary of qualifications reviewed a reporting to the state under NPDES. Staff and shortlisted firms have been scheduled will perform inspections at eight for interview/presentation early November. _ development projects to ensure proper Construction construction site pollution prevention West Hill Reservoir: crews have completed ; practices including erosion and sediment the mural excluding the door and a few L) control. These include technical assistance, small areas where the scaffold is still in the E follow up inspections, and enforcement as way. Final coating of the anchor chairs is ,° needed. encountering delays due to current Design atmosphere conditions. Sandblasting of the a • Russell & S. 240' Sidewalks: 90% tank interior continues this week in comments incorporated, final review preparation for paint crews. Exterior underway within design team. scaffold removal scheduled to begin a Advertisement scheduled for November 15. November 15. Containment took a beating • Rapid Rectangular Flashing Beacons: 90% in last windstorm, but luckily work ) L review comments received and are being requiring it was complete. Picking up pieces incorporated. and removing remainder. Electricians o • Washington Ave Pumpstation: operations continue working on site electrical, > staff support use of submersible pumps - including CL2 building. portable pumps to be used for clearing N pump sumps and isolation valve installation = ;_ for wet weather maintenance. Expected E advertisement January 2023. Permits will w need to be updated for scope changes. • Linda Heights: finalization of site layout U contingent on staff availability - requested „ c utility potholes to compare with current F design. •2 • HSIP - compact roundabout at 108th/264th S: WSDOT has approved right-of-way - c documents allowing staff to begin U negotiations with property owners. • 2023 Overlays: coordinating with -- transportation/operations regarding Summit Landsburg Road and Rock Creek crossing at SR181. Early 2023 Culvert Replacement: Roadway open to advertisement. 60% review expected mid- two-way traffic week of November 4. Final December. lift of asphalt will be placed next spring. • Safe Routes to School - school zone Scarsella crews performing clean-up work flashers: project listed on the October and site restoration. Landscapers scheduled to arrive next week. Page 8 of 11 Packet Pg. 14 5.6 268t" St, set bases and replaced signs for • 6MG1 Reservoir Recoating and Vent retro-reflectivity on Van De Vanter Ave, Replacement: water tie in successful. picked up traffic control on 2nd Ave S, Water meter vault pipe to be pressure performed nighttime retro-reflectivity sign tested and purities obtained by November maintenance Citywide, repaired a sign on 18. Tank containment damaged by recent SE 277t" St, took inventory of signs and high wind weather events causing delay to updated in GIS at various locations blasting and exterior coating. Contractor Citywide and performed sign maintenance plans to resume blasting by the end of this on the East and West Hills. week and will likely be working all Solid Waste cleaned up debris in several Saturdays from now until completion. locations including at a homeless • Downey Side Channel Restoration Final encampment on W Morton St and along Phase: substantial completion has been Pacific Hwy S. issued and the final walk-thru has been Water Vegetation mowed and line trimmed scheduled. Comments are due on Tuesday, multiple locations such as at Kent Springs, a November 22. Clark Springs, Armstrong Springs, Scenic Hill sites, the O'Brien well, Garrison Creek ; _ well, Woodland Way PRV, Pumpstation #2, Pumpstation #5 and at the Clark Springs E WJ 9h gallery and cellular tower access road. ° L Street Vegetation staff compiled photos of traffic islands for the monthly report and a R ,, y worked on removing and pruning of trees at various locations Citywide. • The Sidearms mowed on S 248t" St, SE a 244t" St, SE 208t" St, 124t" Ave SE, 116tn Ave SE, 77t" Ave S, Military Rd S and on ) Federal Way Link Extension (Sound Frager Rd at both ends of W Meeker St. Transit) - pouring concrete panels on S Wetland Mitigation crews worked on o 272nd between I-5 and 26t" Ave S. winterizing the irrigation system at the Streets Street Maintenance performed sidewalk GRNRA nursery and mitigation sites, L grinding on 74t" Ave S, sidewalk shimming planting at the Hytek site and a tour of the N Nursery with Parks on S 216t" St, blade work in the alleyways . .9 located south of James St, west of Hazel Water • Water staff have been working through the a Ave and in the South Park area located water distribution system flushing dead a south of Willis St, sawcut concrete for end water mains. Dead end water main removal and hot patch repairs on W flushing exchanges water that has a long ii c Meeker St, stripped forms, backfilled, residence time with fresh water to improve 2 prepped for pour and poured new sidewalk water quality. We recently finished a water .2 on W Meeker St, swept the open shoulder distribution system leak detection survey in ' areas on 132nd Ave SE, stripped forms, the central to north area of the valley E prepped for pour and poured concrete pads water system and have been working to ci for the Kent East Hill Operations Center address fourteen leaks that were (KEHOC), delivered the 5450 deicing truck to Norstar for maintenance, sprayed roads discovered. and bridges at various locations Citywide • Sewer staff have been working on cleaning and loaded the plows and sanders for the and inspecting sanitary sewer mains for the 2023 street overlay projects as well as upcoming Winter season. cleaning and inspecting sanitary sewer • Signs and Markings set steel bases on SE mains on Kent's East Hill in the area of 272nd St, SE 2215Y PI and on SE 280t" St, 116t" Ave SE to 124t" Ave SE and SE 256t" installed bases and replaced signs on SE St to SE Kent Kangley Rd. Page 9 of 11 Packet Pg. 15 5.6 Source, Supply and Pumpstations various bridges, inspected control • Source and Supply staff replaced overhead structures and permeable pavement at lights at the 212t" Treatment Plant, shut various locations Citywide, set up the down the main at Pumpstation #5 for a Vactor and repaired the lights at the Vactor meter vault tie-in, replaced a chlorine site, measured the sediment levels of the storage room heater for the Kent Springs ponds in the Bridges development, well location, worked on winterizing the preparing storm structure for Winter on pumpstations, cleaned the Reith Rd Tank, James St hill and removing leaves after the replaced the booster pump at lower Kent windstorm from storm drains and catch Springs and checked the eastern fence line basins at various locations Citywide. Crews after the windstorm for any maintenance also performed National Pollutant needs. Discharge Elimination System (NPDES) • SCADA staff worked on shutting off the assessing on the S 208t" St hill, S 222nd St Second Supply Pipeline 3 (SSP3) source for and on 94t" Ave S and pumping on S 216t" U) one day to cycle the tank levels in the St and on 93rd PI S. 3.5MG tank, followed up and reviewed Wetland Maintenance worked on split rail solutions for the 212t" Hypo Tank level fence removal, installation and repairs for ; sensor, reviewed bids for the SCADA and Ramstead on 108t" Ave SE and for Cantera 0 Radio upgrade projects, made system on SE 2801" St and inspected wetlands for E adjustments for the cutover to the new transient activity and removed litter as ,° piping around the new meter vault, necessary at Birk on S 260t" St, Maplewood installed a hotbox conduit and outlet at the Grove on 108t" Ave SE, Redondo on 27t" a Guiberson Corrosion facility, collaborated Ave S, Signal Electric on 3rd Ave S, 72nd with IT for the new SCADA laptop virtual Ave Diversion Channel on 72nd Ave S, boxes, tested the Grandstream Win-911 Horseshoe Bend on 80t" Ave S, the 196t" Q. modem at Fire Station #74 and worked on Corridor Wetland on S 196t" St, Swan Court the electrical for the Renton Intertie Water on 112t" Ave SE, ShoWare Center on W ) L Treatment Plant. James St and at the GRNRA bike path and 4) • Water Quality staff swapped out caustic south tower. o injectors for Pumpstation #5, repaired the Holding Pond crews mowed and line > Auma valve at the 212t" Treatment Plant, trimmed at Briarmount on 95t" PI S, compiled data for the October Water Whitney Glen on 122nd Ct SE, Blackberry N Treatment report and submitted to the Falls on 91s' Ct S, Glenmar on 123rd PI SE, c Department of Health, began the The Ridge at Panther Lake on SE 196t" St, E November wellhead data collection and SE 208t" Phase 2 on SE 208t" St, w performed online and offline reservoir Springbrook Hill on 122nd PI SE, Lynden PI checks. on SE 193rd PI, Aston Crest on SE 197t" PI, U • Pumpstation crews installed a spacer on Laurel Springs on SE 212t" St, Bocek First ii c the new pump, began installation of the Addition E on SE 210t" PI, Bocek First new volute on pump #2, replaced the Addition F on SE 209t" PI, KDM on S 248tn volute on pump #1, and met on-site to St, Pacific Hwy Pond on 215t Ct S, Panther discuss the lid replacement at the Frager Lake #3 on SE 204t" St, the Ridge at c Rd Pumpstation, cleaned the inlet pipe at Panther on SE 1961" St, Chelmsford A on U the 815t St Pumpstation and checked 116t" Ave SE, Chelmsford B on 117t" PI SE Pumpstations after the storm system for and at Laurel Glen on SE 209t" Ct. any maintenance needs at various locations Fleet/Warehouse Citywide. The Warehouse crew continued to assist Storm/Sewer/Drainage Vegetation with CDL training, maintained the shops • Storm crews maintained a ditch at 807 yard, keeping it clean and free of litter and Marion PI, installed catch basins at 21905 debris, cleaned and maintained the wash 105t" Ave SE, installed an asphalt berm at rack, washed and vacuumed motor pool 24104 415t Ave S, cleaned catch basins on vehicles, issued personal protection Page 10 of 11 Packet Pg. 16 5.B equipment (PPE's) and motor pool vehicles to staff and hydrant meters and public notice boards to contractors, repaired small equipment as needed, received parts and inventory orders, hauled spoils as time and equipment were available and continued to lock and unlock the gates in the employee south parking lot at the beginning and close of the work day. • Fleet staff worked on vehicle set-ups (four new F150's arrived and need upfitting), mower repairs, sent multiple vehicles out to Ford for recalls and to body shops for a repairs, pre-counted inventory, prepared CO vehicles for December auction, prepared C trucks, sanders and plows for the upcoming — U Winter season and worked on scheduled ; and non-scheduled maintenance and U repairs. E O L N O ### O N N L V 0 d M L C E Q W d U c O :r M v C E E O U Page 11 of 11 Packet Pg. 17 Pending Approval Kent City Council • City Council Regular Meeting KENT Minutes WAS M IN G 7 0 N November 1, 2022 Date: November 1, 2022 Time: 5:00 p.m. Place: Chambers 1. CALL TO ORDER/FLAG SALUTE Mayor Ralph called the meeting to order. a 2. ROLL CALL Attendee Name Title Status Arrived o Dana Ralph Mayor Present Bill Boyce Council President Present ° L Brenda Fincher Councilmember Present Q Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present a Toni Troutner Councilmember Present c Les Thomas Councilmember Present LO 04 Zandria Michaud Councilmember Present 04 0 N 3. AGENDA APPROVAL Chief Administrative Officer, Pat Fitzpatrick added an Executive Session to review z° the performance of a public employee, as per RCW 42.30.110(1)(g), that is o expected to last 10 minutes with no action following the session. a A. I move to approve the agenda as amended. RESULT: MOTION PASSES [UNANIMOUS] ° c MOVER: Bill Boyce, Council President r Q. SECONDER: Les Thomas, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Troutner, Thomas, Michaud Q N r 7 4. PUBLIC COMMUNICATIONS A. Public Recognition 1. Employee of the Month Mayor Ralph recognized Officer Corey Chapman as the November employee of the month. Officer Chapman expressed words of appreciation of the award. Councilmember Michaud read comments from Brian Chandler from the Union Gospel Mission that expressed appreciation of the work of the City's officers working with the homeless population and indicated they "are the best Packet Pg. 18 Kent City Council City Council Regular Meeting November 1, 2022 Minutes Kent, Washington officers, well-trained and caring." 2. Proclamation for Native American Heritage Month Mayor Ralph read the Proclamation for Native American Heritage Month. B. Community Events Council President Boyce announced upcoming events at the accesso ShoWare Center and invited the public to attend events. S. REPORTS FROM COUNCIL AND STAFF N as A. Mayor Ralph's Report Mayor Ralph serves as the Vice chair of the South King Housing and 4- Homelessness Partnership and advised of the current search for a new ° Executive Director. Mayor Ralph talked about the Legislative Agenda for > SKHHP. L a a Q Mayor Ralph expressed appreciation of the neighborhoods that have participated in the "Drinks in the driveway" events. a 0 0 Mayor Ralph expressed appreciation of City Staff's participation in the recent N Halloween event held at the Kent Station. c N B. Chief Administrative Officer's Report Chief Administrative Officer, Pat Fitzpatrick advised there is an Executive Session Z tonight to review the performance of a public employee, as per RCW o 42.30.110(1)(g), that is expected to last 10 minutes with no action following the session. ' Fitzpatrick advised his written report is in today's agenda packet. _ C. Councilmembers' Reports 2 Council President Boyce serves as the Chair of the City's Operations and Public Safety Committee and provided a recap of today's agenda items. Q N r Councilmember Troutner serves as the Vice Chair on the Regional Transit Committee that recently voted to continue the low income fare for transit. Councilmember Thomas serves on the Puget Sound Regional Fire Authority Governance Board that will meet on November 2nd and 16th at Station 78 at 5:30 p.m. Councilmember Fincher serves on the Mental Illness and Drug Dependency Council that recently launched a new program that allows students taking classes to become behavior health therapists to go to school during work hours with the goal to increase the number of behavior health therapists. ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 2 of 6 Packet Pg. 19 Kent City Council City Council Regular Meeting November 1, 2022 Minutes Kent, Washington 6. PUBLIC HEARING None. 7. PUBLIC COMMENT TJ Petersen, a Kent resident provided comment on increasing tenant protections. 8. CONSENT CALENDAR I move to approve items A - E. RESULT: APPROVED [UNANIMOUS] MOVER: Bill Boyce, Council President - SECONDER: Les Thomas, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Troutner, Thomas, Michaud o a a A. Approval of Minutes a Council Workshop - Workshop Regular Meeting - Oct 18, 2022 5:00 PM a 0 City Council Meeting - City Council Regular Meeting - Oct 18, 2022 7:00 PM LO N B. Payment of Bills - Approve c N MOTION: I move to approve the payment of bills received through 9/30/22 and paid on 9/30/22; and the checks issued z for payroll 9/16/22 through 9/30/22 and paid on 10/5/2022, 4- and the payment of bills received through 10/15/22 and paid N on 10/15/22; and the checks issued for payroll 10/1/22 through 10/15/22 and paid on 10/20/22, all audited by the Operations and Public Safety Committee on 10/18/22. C. Write-offs of Uncollectable Accounts - Authorize r MOTION: I move to authorize the Mayor to write-off uncollectable accounts owed to the City in the amount of Q $116,161.00, subject to final approval of the Finance Director. r D. Ordinance to Amend Section 8.09.030 of the Kent City Code, entitled ""Unlawful camping on public property" - Adopt MOTION: I move to adopt Ordinance No. 4444, amending section 8.09.030 of the Kent City Code, entitled ""Unlawful camping on public property," to make a non-substantive clarification to the language within this section. E. Accept the 2022 Asphalt Grinding Project as Complete - Authorize ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 3 of 6 Packet Pg. 20 Kent City Council City Council Regular Meeting November 1, 2022 Minutes Kent, Washington MOTION: I move to authorize the Mayor to accept the 2022 Asphalt Grinding Project as complete and release retainage to Statewide Parking Lot Services, Inc. upon receipt of standard releases from the State and the release of any liens. 9. OTHER BUSINESS A. 2023 Legislative Agenda - Adopt Briahna Murray, the City's contract Lobbyist, presented information on the City's Legislative Agenda and Policy Document. a� Murray reviewed the 2023 Legislative Session expectations: First year of the two-year biennium, 105 day session Tasks before the 2023 Legislature: ° o Develop 2023-25 operating, capital, and transportation budgets o o Consider and adopt policy bills a Political Context a_ o November elections formative, 25+ new legislators o Committee assignments in Nov/Dec 2022 a 0 0 Murray reviewed the City's 2023 Legislative Agenda Structure and went into N details on each of the top priorities relating to: N Public safety Illegal Street Racing o East Hill North Community Park Z 4- Transportation ° Modernization & Efficiency Murray advised the Policy Document contains information on items the City will sign in support/oppose and join coalitions to advance interests. _ r Murray indicated the next steps include receiving feedback on the draft a agenda and finalizing the documents for the November 15, 2022 Council Q meeting agenda. r City Attorney, Tammy White responded to questions about the body worn camera legislation. Councilmember Kaur requested the City make housing as a priority and also expressed support of the Legislature reevaluating the 1% cap on property tax. Murray provided details on three things that are occurring that may cause additional consideration of lifting the 1% property tax limitation. Councilmembers Larimer and Fincher expressed support of Councilmember ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 4 of 6 Packet Pg. 21 Kent City Council City Council Regular Meeting November 1, 2022 Minutes Kent, Washington Kaur's recommendation to make housing a priority. Chief Administrative Officer, Pat Fitzpatrick provided information on the impacts to staff if an item is designated as one of the City's priorities. Thomas made a motion to adopt the 2023 Legislative Agenda and Troutner seconded the motion. There was discussion. Councilmember Michaud spoke in support of all priorities and requested adding a housing section on the policy document. Larimer and Fincher spoke in support of adding a housing section. 4- 0 Boyce provided information on working with legislators to make housing a priority. 'o L Q Q City Attorney, Tammy White indicated the Policy Document directs what the a City will sign and support. a 0 Page 44 of the Legislative document outlines policy statements with respect LO to housing and it may already address some of concerns already. N 0 N Thomas spoke in support of the motion. 0 There were no amendments to the original motion. Z 0 Thomas called for the question. Mayor Ralph committed to working with the City's lobbyist to increase and support legislation during the upcoming legislative session. MOTION: I move to adopt the City of Kent's 2023 state Q. legislative agenda. a RESULT: MOTION PASSES [4 TO 3] Next: 11/15/2022 7:00 PM r MOVER: Les Thomas, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Kaur, Troutner, Thomas NAYS: Fincher, Larimer, Michaud 10. BIDS None. 11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION A. To review the performance of a public employee. as per RCW 42.30.110(1)(g) ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 5 of 6 Packet Pg. 22 Kent City Council City Council Regular Meeting November 1, 2022 Minutes Kent, Washington ......................... ................._...... At 6:00 p.m, the Council went into Executive Session for 10 minutes. At 6: 10 p.m, Executive Session was extended for an additional 5 minutes. At 6: 15, the Council ended Executive Session. 12. ADJOURNMENT With no action following Executive Session, Mayor Ralph adjourned the meeting. Meeting ended at 6:15 p.m. Vyt�, Ie. y A. Koivioto City Clerk o O L Q Q CQ G IL O O LO N N O N > O Z 4- 0 0 O r 3 C d c.� C R r.+ O v v Q N O r 7 C ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 6 of 6 Packet Pg. 23 8.B • KENT *A S M IN G T O N DATE: November 15, 2022 TO: Kent City Council SUBJECT: Payment of Bills - Authorize MOTION: I move to authorize the payment of bills received through 10/31/22 and paid on 10/13/22 and approve the checks issued for payroll 10/16/22 - 10/31/22 and paid on 11/4/22, all audited by the Operations and Public Safety Committee on 11/1/22. SUMMARY: Approval of payment of the bills received through: 10/31/22 and paid 10/31/22 Approval of checks issued for Vouchers: Date Document Numbers Amount 10/31/22 Wire Transfers 9431 9448 $2,227,989.97 10/31/22 Regular Checks 765101 765434 $4,558,604.59 10/31/22 Payment Plus 104587 104625 $283,540.64 Void Checks $0.00 Void Payment Plus ($6,695.19) 10/31/22 Use Tax Payable $5,103.84 Total Accounts Payable: $7,068,543.85 Approval of checks issued for Payroll: 10/16/22-10/31/222 and paid 11/04/22 Date Document Numbers Amount 11/04/22 Checks $2,141,377.91 Voids and Reissues $0.00 11/04/22 ANces FR&P 463461 463468 $5,931.10 Total Payroll: $2,147,309.01 BUDGET IMPACT: None. Packet Pg. 24 8.6 11/01/22 Operations and Public Safety Committee MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS]Next: 11/15/2022 7:00 PM MOVER: Les Thomas, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner Packet Pg. 25 8.0 KENT DATE: November 15, 2022 TO: Kent City Council SUBJECT: Accept the South 212th Street Preservation Project - 72nd Avenue South to 84th Avenue South (East Valley Highway) as Complete - Authorize MOTION: I move to authorize the Mayor to accept the South 212th Street Preservation - 72nd Avenue South to 84th Avenue South (East Valley Highway) Project as complete and release retainage to Lakeside Industries, Inc. upon receipt of standard releases from the State and the release of any liens. SUMMARY: This project included grinding and overlay of the pavement on South 212th Street from the concrete intersection at 72nd Avenue South to 84th Avenue South (East Valley Highway). This project also included curb ramp upgrades and driveway repairs to comply with Americans with Disabilities Act requirements. The final contract total paid was $1,570,820.07 which is $289,048.03 under the original contract amount of $1,859,868.10. BUDGET IMPACT: This project received a grant from the Puget Sound Regional Council for $1.4 million, and the remainder was funded using B&O tax funds. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. Packet Pg. 26 8.D • KENT *A S M IN G T O N DATE: November 15, 2022 TO: Kent City Council SUBJECT: Accept the South 224th Street Wetland Mitigation and Remediation Project as Complete - Authorize MOTION: I move to authorize the Mayor to accept the South 224th Street Projects Wetland Mitigation and Remediation as complete and release retainage to OMA Construction, Inc. upon receipt of standard releases from the State and the release of any liens. SUMMARY: This project consisted of enhancing and remediating nine acres of degraded wetland and wetland buffer. The project involved removing and disposing of approximately 450 cubic yards of contaminated soil; grading to increase on-site water storage and improve wetland conditions; mowing, applying herbicide, and tilling to remove invasive plants; installing upright snags and habitat logs; and applying wood chip mulch throughout the site. The final contract total paid was $1,014,691.41 which is $440,891.41 over the original contract amount of $573,800.00. BUDGET IMPACT: This mitigation project was paid for using budgeted funds for the South 224th Street Phase I (84th Avenue South to 88th Avenue South) and Phase II (88th Avenue South to 94th Avenue South) projects. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Packet Pg. 27 8.E • KENT *A S M IN G T O N DATE: November 15, 2022 TO: Kent City Council SUBJECT: Appointment to the Civil Service Commission - Confirm MOTION: I move to confirm the Mayor's appointment of Bruce Weissich to fulfill the remainder of the six-year term on the Civil Service Commission that was previously filled by Callius Zaratkiewicz. This term will be effective November 16, 2022 and expire on April 30, 2026. SUMMARY: The Civil Service Commission adopts and enforces rules and regulations for personnel matters pertaining to all full-time employees of the police department and is composed of three members who are appointed by the Mayor and confirmed by the Council. Staff conducted an extensive recruitment process that included: promotion on the City's website; notification of the opportunity through the City's social media sites; and notification via email to applicants for other boards and commissions. Applications were received and reviewed. Bruce Weissich is a long-time resident of Kent and is looking to serve his community in this capacity. Weissich was a lateral police officer in the Kent Police department, hired in 1987. He has 36 years of law enforcement experience (both line and administrative/management assignments), of which 21 years was with the Kent Police Department. He was also a union representative with Kent Police Department, as well as the Honolulu Police Department. These experiences have given him unique perspectives relating to both labor and management issues that would be beneficial to the Civil Service Commission. Members of the Civil Service Commission must be citizens of the United States, have been a resident of Kent for 3 years prior to appointment, be electors of King County, and no more than two members may be adherents of the same political party. Staff has confirmed that Bruce Weissich meets all of these criteria. I am pleased to recommend the appointment of Bruce Weissich to the Civil Service Commission to fill the remaining six-year term originally commenced by Callius Zaratkiewicz on May 1, 2020, which currently ends on April 30, 2026. Because Weissich is serving the remainder of an unexpired term, he will be eligible to serve two additional terms. Packet Pg. 28 8.E BUDGET IMPACT: None. SUPPORTS STRATEGIC PLAN GOAL: Inclusive Community - Embracing our diversity and advancing equity through genuine community engagement. Packet Pg. 29 8.F KENT DATE: November 15, 2022 TO: Kent City Council SUBJECT: Reappointment to the Kent Land Use and Planning Board - Confirm MOTION: I move to confirm the Mayor's reappointment of Dione Dittmar to a second and final three-year term on the Land Use and Planning Board that will end on December 31, 2025. SUMMARY: The Kent Land Use and Planning Board was created to operate as part of the Economic and Community Development department and advise city staff on significant land-use decisions. Dione Dittmar is a Kent resident and business owner and is completing her first term on the Board. She has a demonstrated record of exceptional service to the community and this year she served as the Chair of the Land Use and Planning Board. Dittmar has requested reappointment and is eligible to serve a second and final three-year term. I am pleased to recommend reappointment for Dione Dittmar to the Kent Land Use and Planning Board. BUDGET IMPACT: None. SUPPORTS STRATEGIC PLAN GOAL: Inclusive Community - Embracing our diversity and advancing equity through genuine community engagement. Packet Pg. 30 8.G 1�# KENT DATE: November 15, 2022 TO: Kent City Council SUBJECT: Comprehensive Plan Amendment - 2023-2028 Capital Improvement Program — Ordinance - Adopt MOTION: I move to adopt Ordinance No. 4445, amending the Capital Facilities Element of the Kent Comprehensive Plan to include the 2023- 2028 Capital Improvement Program. SUMMARY: Per procedures established in KCC 12.02, the Capital Facilities Element of the Comprehensive Plan is amended concurrently with the adoption or amendment of the City's budget to reflect the updated 2023-2028 Capital Improvement Program. This process assures that the Comprehensive Plan remains relevant and up to date. The 2023-2028 Capital Improvement Program of the Capital Facilities Element identifies a six-year plan for capital improvement projects, including costs and revenue sources. Council has held two public hearings for this item on October 4, 2022 and October 19, 2022. BUDGET IMPACT: As described. SUPPORTS STRATEGIC PLAN GOAL: Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. ATTACHMENTS: 1. 2023-2028 Capital Improvement Program Ordinance (PDF) 11/01/22 Operations and Public Safety Committee MOTION PASSES Packet Pg. 31 8.G RESULT: MOTION PASSES [UNANIMOUS]Next: 11/15/2022 7:00 PM MOVER: Les Thomas, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner Packet Pg. 32 8.G.a L 0 L 0 E 0 0 L Q E ORDINANCE NO. 4445 .Q U 00 N AN ORDINANCE of the City Council of the N City of Kent, Washington, amending the Kent N Comprehensive Plan and its Capital Facilities N Element to reflect a six-year plan for capital improvement projects (2023-2028) (CPA-2022-1). a 0 Q a� RECITALS c L A. The State of Washington Growth Management Act (GMA) 00 requires the City to have a Capital Facilities Element within its M Comprehensive Plan. Pursuant to RCW 36.70A.070(3), the Capital Facilities Element must include a six-year plan that shows how the City will finance such capital facilities within projected funding capacities and identifies o sources of funding for such purposes. 2 a� 0 L B. To assure that comprehensive plans remain relevant and up to date, the GMA allows amendments to the capital facilities element of 0 comprehensive plans concurrently with the adoption or amendment of a a E city budget, pursuant to RCW 36.70A.130. r .Q U C. The City of Kent has established procedures for amending the N 0 Comprehensive Plan in Chapter 12.02 of the Kent City Code (KCC), allowing Cl) N O N r-+ C 1 Comprehensive Plan Amendment to the Capital Facilities Element for 2023-2028 Capital Improvements CU a Packet Pg. 33 8.G.a amendment of the Capital Facilities Element of the Comprehensive Plan E L concurrently with the adoption or amendment of the City's budget. As part 0 L of these procedures the City Council may hold the public hearing instead of a c aD the Land Use and Planning Board as laid out in KCC 12.02.010. E 0 L Q D. The City of Kent Finance Department has submitted proposed E amendments to the Capital Facilities Element of the Comprehensive Plan to a identify a six-year plan for capital improvement projects, including costs co N and revenue sources. N M N O N E. On September 15, 2022, the City provided the State of Washington the required 60-day notification under RCW 36.70A.106 of the a City's proposed amendment to the Capital Facilities Element of the a Comprehensive Plan. The 60-day notice period passed on November 14, 2022. c E L 0 F. On September 27, 2022, the City's SEPA responsible official co M issued a SEPA Addendum to existing environmental documents consisting M a� of the City of Kent Comprehensive Plan Review and Midway Subarea c Planned Action Environmental Impact Statement (EIS) Draft and Final 0 (ENV-2010-3) and the Downtown Subarea Action Plan Supplemental EIS E 0 L Draft and Final (ENV-2012-30). The SEPA Addendum explained that the o L proposed amendment would not create unavoidable impacts beyond those a previously identified in the EIS. E 0 L Q G. After providing appropriate public notice, the City Council of E the City of Kent conducted public hearings on October 4, 2022, and October a 18, 2022, to consider the six-year plan for capital improvements and the co N requested amendment to the Comprehensive Plan and its Capital Facilities N Cl) Element. o N r-+ C 2 Comprehensive Plan Amendment to the Capital Facilities Element for 2023-2028 Capital Improvements CU a Packet Pg. 34 8.G.a L H. On November 15, 2022, the City Council for the City of Kent o L approved the Capital Facilities Element amendment to the Kent a a� Comprehensive Plan (CPA-2022-1) to reflect a six-year plan for capital E improvement projects (2023-2028). a E NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, a WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: co N O N M ORDINANCE o N L Q1 SECTION 1. - Amendment. The City of Kent Comprehensive Plan a and its Capital Facilities Element are hereby amended to reflect a six-year a plan for capital improvement projects (2023-2028), as set forth in Exhibit c "A" attached and incorporated by this reference (CPA-2022-1). � E L 0 SECTION 2. - Corrections by City Clerk or Code Reviser. Upon co M approval of the city attorney, the city clerk and the code reviser are M a� authorized to make necessary corrections to this ordinance, including the c correction of clerical errors; ordinance, section, or subsection numbering; or 0 references to other local, state, or federal laws, codes, rules, or regulations. E L 0 L SECTION 3. - Severability. If any one or more section, subsection, a c or sentence of this ordinance is held to be unconstitutional or invalid, such E decision shall not affect the validity of the remaining portion of this ordinance P a and the same shall remain in full force and effect. E r .Q SECTION 4. - Effective Date. This ordinance shall take effect and be co N in force 30 days from and after its passage, as provided by law. N M N O N r-+ C 3 Comprehensive Plan Amendment to the Capital Facilities Element for 2023-2028 Capital Improvements cc a Packet Pg. 35 8.G.a November 15, 2022 E DANA RALPH, MAYOR Date Approved 0 L ATTEST: 0 E a� 0 0. November 15, 2022 E KIMBERLEY A. KOMOTO, CITY CLERK Date Adopted .Q November 18, 2022 U Date Published N 0 N M N APPROVED AS TO FORM: N as a� c a TAMMY WHITE, CITY ATTORNEY -°a Q as U c 0 c =a S:\Permit\Plan\COMP_PLAN_AMEN DMENTS\2022\City CIP\Ord_CompPlanAmend-CapitalImprovePlan.docx O 00 N M M d V C C L O E L 0 L ♦2 d E > 0 L a- E .Q U 00 N O N M N O N 4 Comprehensive Plan Amendment to the Capital Facilities Element for 2023-2028 Capital Improvements a Packet Pg. 36 8.G.a M am O L a c a� 2023 � 2028 E 0 0. �a Capital .Q �a U N O M N O N d t r O) C O Im rovement M _ o 00 Program N v O t� C O C L 0 E cc November 1, 2022 a m E m O L O. E r M 4j U O N%mo0o"` KE T cm O N M WAS H ING T 0 K N O N C d E t 0 O r r+ Q Packet Pg. 37 8.G.a L O L E O L Q E .Q U 00 N O N CO) N O N N t aI C a+ • Q O Q N v C C L O Co N • KENT V A H I N GT O N r_ c :a L O E L O L d E a) 7 O L • Q E .Q U Co N O N M N O N C N E t V Q 2 Packet Pg. 38 8.G.a CAPITAL IMPROVEMENT PROGRAM 2023-2028 SUMMARY PROJECTS AND FUNDING o L Capital project costs for the City's 2023-2028 capital planning period total $215.1 million and are funded with a� City,utility and other resources, as illustrated in the following tables. Additional details follow. E m O L • cQ C Summary Resources 2023 20241 1 City Resources $ 37,087 $ 33,011 $ 66,269 $ 136,367 Q Utility Resources 20,023 16,795 67,285 104,103 U Other Resources 1,092 1,111 370 2,573 00 N Total-in thousands $ 58,202 $ 50,917 $ 133,924 $ 243,043 c N CO) N O N Summary Costs 2023 20241 1 t General Government $ 24,405 $ 20,724 $ 13,623 $ 58,752 Parks,Rec&Comm Services 5,466 4,983 21,411 31,860 r Transportation 8,295 8,415 31,605 48,315 p Utilities 20,036 16,795 67,285 104,116 Q Total-in thousands $ 58,202 S 50,917 $ 133,924 $ 243,043 v C la C :a L O Sources of Funds - N M M Utility v Resources • O 43% C E Other 0 Resources 1% R L • 0 City Resources 0_ 56% C d E > O Proiects by Category a General • Government Q' R Utilities 24% U 43% 00 N O N M N O N Parks, Rec & • N Comm Services E Transportation 13% 20% Q ■ Packet Pg. 39 8.G.a CAPITAL IMPROVEMENT PROGRAM _ l L OPERATING IMPACT OF MAJOR CIP PROJECTS o a The impact of a capital project on the operating budget is a key factor in considering the inclusion of a project in the six-year plan. The operating costs of a project,and any savings resulting from the project,are captured m in the Operating Budget. a E SOURCES OF FUNDS-in thousands .Q U 2023 i i i o N O Sources of Funds N CO) City Resources $ 37,087 $ 33,011 $ 16,457 $ 16,296 $ 16,637 $ 16,879 $ 136,367 N 0 Utility Resources 20,023 16,795 17,100 16,965 16,585 16,635 104,103 N Other Resources 1,092 1,111 370 - - - 2,573 t Total Sources of Funds $ 58,202 $ 50,917 $ 33,927 $ 33,261 $ 33,222 $ 33,514 $ 243,043 C • O 2023 Q 2024 2025 2026 2027 2028 TotalN v C City Resources C Business&Occupation Tax $ 6,975 $ 7,125 $ 7,267 $ 7,163 $ 7,311 $ 7,712 $ 43,553 'a CRF General 12,319 13,440 1,745 1,750 1,750 1,750 32,754 O CRF REET2 1,486 1,673 1,787 2,184 2,483 2,235 11,848 ap Golf Admissions Tax 815 135 130 120 135 175 1,510 M IT HLC/SLC Reserves 200 45 245 accesso ShoWare Funds 2,500 325 615 300 300 300 4,340 U C Criminal Justice Fund 1,144 1,144 Streets Lifecycle 1,000 1,000 '13 L Faciltities Lifecycle 1,194 1,114 837 653 482 481 4,761 O IT Operating Fund 258 363 590 640 690 740 3,281 E R Utility Funding 5,512 5,087 10,599 0) Streets-Solid Waste Utility Tax 3,684 3,704 3,486 3,486 3,486 3,486 21,332 OL IL Total City Resources 37,087 33,011 16,457 16,296 16,637 16,879 136,367 r C d Utility Resources Drainage Revenues 9,688 6,730 6,050 6,050 6,050 6,050 40,618 i Sewer Revenues 3,059 1,765 3,550 3,550 3,550 3,550 19,024 a- E Water Revenues 7,277 8,300 7,500 7,365 6,985 7,035 44,462 -_ Total Utility Resources 20,023 16,795 17,100 16,965 16,585 16,635 104,103 R U Other Resources ao American Rescue Plan Act(ARPA) 520 550 1,070 N 0 LID Funded 202 191 393 N M King County Levy 370 370 370 1,110 p Total Other Resources 1,092 1,111 370 2,573 N C Total Sources of Funds $ 58,202 $ 50,917 $ 33,927 $ 33,261 $ 33,222 $ 33,514 $ 243,043 E E t v ca Q 4 Packet Pg. 40 8.G.a CAPITAL IMPROVEMENT PROGRAM SUMMARY BY SOURCE 2023-2028 o . a $in Thousands d 70,000 O Q. 60,000 E 50,000 W Q- ca U 40,000 O N O N 30,000 N O 20,000 N N t 10,000 r _ Q- O 2023 2024 2025 2026 2027 2028 Q H City Resources 0 Utility Resources ! Other Resources — v C CID ca C 2023 SOURCES BY TYPE 0 N M M Sewer Revenues Drainage Revenues 5% • O 17% 1 rn Water Revenues -✓3 L 13% rn 0 Streets CRF REET 2 R Solid Waste 3% Utility Tax 0 0 6% Golf Admissions Tax IZ IT HLC/SLC Reserves 0.3% 0) Criminal Justice Fund Other 2% >O Utility 12% Q Funding Streets Lifecycle 2% — 9% Faciltities Lifecycle I • ��-6' 2% Q" R ShoWare \ L IT Operating Fund0.4°/ 00 Funds Funds ARPA 1% N O 4% Kin Count Lev 1% M Business&Occupation Tax N O 12% N CRF General • N 21% z E t V cC Q ■ Packet Pg. 41 8.G.a CAPITAL IMPROVEMENT PROGRAM L PROJECTS-in thousands o a E 2023 20241 126 2027 2028 , d O L Projects Q- General Government $ 24,405 $ 20,724 $ 3,787 $ 3,343 $ 3,222 $ 3,271 $ 58,752 E Parks,Rec&Comm Services 5,466 4,983 5,148 5,222 5,595 5,446 31,860 4D Transportation 8,295 8,415 7,892 7,731 7,820 8,162 48,315 Utilities 20,036 16,795 17,100 16,965 16,585 16,635 104,116 V ao Total Projects $ 58,202 $ 50,917 $ 33,927 $ 33,261 $ 33,222 $ 33,514 $ 243,043 c N CO) N O N a) 2023 20241 126 2027 2028 +�+ aI C General Government Q accesso ShoWare Center $ 2,430 $ 325 $ 615 $ 300 $ 300 $ 300 $ 4,270 O Facilities 17,424 17,098 837 653 482 481 36,975 Q a� Technology 4,551 3,301 2,335 2,390 2,440 2,490 17,507 U c Total General Government 24,405 20,724 3,787 3,343 3,222 3,271 58,752 to c :a Parks,Rec&Comm Services O Golf 815 135 130 120 135 175 1,510 00 Parks and Recreation 4,651 4,848 5,018 5,102 5,460 5,271 30,350 N M Total Parks,Rec&Comm Svcs 5,466 4,983 5,148 5,222 5,595 5,446 31,860 M a) U Transportation Site Improvements 8,295 8,415 7,892 7,731 7,820 8,162 48,315 E Total Transportation 8,295 8,415 7,892 7,731 7,820 8,162 48,315 O Utilities Iv L Water 7,258 8,300 7,500 7,365 6,985 7,035 44,443 0) O L. Sewer 3,050 1,765 3,550 3,550 3,550 3,550 19,015 (L r Drainage 9,674 6,730 6,050 6,050 6,050 6,050 40,604 Combined Utility Projects 54 - - - - - 54 E a) Total Utilities 20,036 16,795 17,100 16,965 16,585 16,635 104,116 > O L a- Total Projects $ 58,202 $ 50,917 $ 33,927 $ 33,261 $ 33,222 $ 33,514 $ 243,043 E r .Q O U Ib N O N M N O N C N E t V tQ Q 6 Packet Pg. 42 8.G.a CAPITAL IMPROVEMENT PROGRAM L SUMMARY BY CATEGORY 2023-2028 a $in Thousands E m 70,000 O L Q 60,000 E 50,000 • Q- ca . U 00 40,000 N 0 N CO) 30,000 N 0 N N 20,000 aI C 10,000 O Q 2023 2024 2025 2026 2027 2028 v C ca W General Government o Parks,Rec&Comm Services 6d Transportation o Utilities E L O 00 2023 BY CATEGORY FUNCTION Cl M d V Water _ Sewer — cc 14% x 4% Combined Utility :a Projects L � O Drainage "'% E L Transportation 15% � 15% I • 0- Other m 0.92% aa) -------___ Golf 0.87% p - -- --- accesso -- a Parks and Recreation ShoWare E 9% Center ; • 2.5% !i O Technology U 00 7% N C N M N O N Facilities 32% • O E t ca Q ■ Packet Pg. 43 8.G.a CAPITAL IMPROVEMENT PROGRAM GENERAL GOVERNMENT-in thousands o L TotalW E Sources of Funds o CRF Genera I Ca pita 1 $ 12,261 $ 13,440 $ 1,745 $ 1,750 $ 1,750 $ 1,750 $ 32,696 Q. American Rescue Plan Act(ARPA) 336 350 686 E accesso ShoWare Funds 2,500 325 615 300 300 300 4,340 IT Operating Fund 258 363 590 640 690 740 3,281 Q Criminal Justice Fund 1,144 1,144 U Streets Lifecycle 1,000 1,000 00 Utility Funding 5,512 5,087 10,599 0 Facilities Fund Balance 629 533 238 36 1,436 N CO) Faciltities Lifecycle 565 581 599 617 482 481 3,325 0 HLC/SLC Reserves 200 45 245 N W Total Sources of Funds $ 24,405 $20,724 $ 3,787 $ 3,343 $ 3,222 $ 3,271 $ 58,752 Projects Facilities 0 Facilities Reinvestment Fund 5,000 5,000 10,000 Q Kent East Hill Operations Center Phase 10,512 10,285 20,797 U Siemens HVAC Controls Upgrades 230 230 Police Headquarters Cooling Tower Upgrade 224 224 :a Senior Center SolarPanel(GrantMatch) 120 120 O Kent Police Department Facility Upgrade 350 350 00 Police Firing Range Upgrades 350 350 M Corrections Annex Fence 144 144 M City Buildings-Exterior Painting 255 202 50 50 50 50 657 m Public Building Major Maintenance 59 60 62 64 66 68 379 c HVAC Replacements 150 400 300 100 950 Emergency Repairs 215 123 120 125 125 125 833 'a Access Control 25 25 25 25 25 25 150 O Furniture,Fixtures,and Equipment 100 100 100 100 100 100 600 E Fire Alarm Upgrades 50 50 50 50 50 50 300 Kitchen Equipment 25 25 25 25 25 25 150 0 Roof Repairs 300 50 60 410 d r Floor Covering Replacements 120 120 m Parking Lots Repair 15 8 55 54 41 38 211 aEi Total Facilities 17,424 17,098 837 653 482 481 36,975 L a- accesso ShoWare(enter E Audio System Replacement 300 300cu Suite and Club Rebranding 75 75 Q Television Monitors 60 60 U Half House Curtain and Vom Drapes 120 120 00 Upgrade and add Security Cameras 80 80 0 N Chairs and Tables 50 50 75 50 225 M _ Mural Replacement 15 15 15 15 60 0 Flooring Replacement Elevators/Production Room 17 17 N Locker Room/Dressing Room Upgrade 40 40 c a� Building for Storage 150 150 E Basket Ball Court Refurbish 39 39 Concession Stand Rebranding 184 184 Marquee 200 200 Q Self Checkout Technology 300 300 8 Packet Pg. 44 8.G.a CAPITAL IMPROVEMENT PROGRAM GENERAL GOVERNMENT CONTINUED—in thousands o L (L •F+ 2023 20241 126 2027 2028 N Lighting Control System 125 125 • Additional Rigging Steel 100 100 0 Additional Fall Protection 75 75 E j_ Ribbon Board 500 500 Stadium Seating Replacement 50 50 Zamboni Replacement 110 110 ca Roof Repair 100 100 V Floor Covering in Skate Areas 75 75 N Chiller Replacement 450 450 N Unallocated - - 235 300 300 835 M N Total accesso ShoWare Center 2,430 325 615 300 300 300 4,270 N N t Technology +' HLC-Server Replacement 60 60 60 60 60 60 360 c HLC-Telephony 60 60 60 60 60 60 360 _ HLC-Wireless Infrastructure Refresh 30 30 30 30 30 30 180 HLC-Data Center 100 100 100 100 100 100 600 Q HLC-Network Refresh 70 70 70 70 70 70 420 v C HLC-Security 130 153 130 130 130 130 803 HLC-Storage Expansion 30 30 30 30 30 30 180 :a HLC-UPS 30 30 30 30 30 30 180 - 0 HLC-Virtualization Infrastructure Refresh 100 100 100 100 100 100 600 SLC-Administration System Replacement Reserves 170 170 170 170 170 170 1,020 N SLC-IT System Replacement Reserves 150 150 150 150 150 150 900 SLC-Law System Replacement Reserves 50 50 50 50 50 50 300 SLC-Police System Replacement Reserves 170 130 130 130 130 130 820 v C SLC-Human Resources System Replacement Reserves 70 70 70 70 70 70 420 C SLC-Finance System Replacement Reserves 100 100 100 100 100 100 600 SLC-PRCS System Replacement Reserves 100 100 100 100 100 100 600 0 SLC-Public Works System Replacement Reserves 100 150 150 150 150 150 850 j_ SLC-Court System Replacement Reserves 50 50 50 50 50 50 300 SLC-Economic Development System Replacement Reserves 80 80 80 80 80 80 480 p L MDC Refresh 100 110 120 130 140 600 IL Computer Refresh 258 263 480 520 560 600 2,681 Aerial Imagery Data Refresh 165 85 85 90 90 90 605 E Airgap Backup Implementation&Commvault Replacement 660 660 ZTAProgram-Identify&Access Management Solution 300 300 0 ZTAProgram-ShoWare Center 70 70 Q- InternetlnfrastructureAssessmentandUpgrade 275 275 E AV/Virtual Court Room Technology Refresh 100 100 • �° B&0 and Business License Enhancements 480 175 655 Q- R JDE Replacement 250 250 500 C) Laserfiche Stabilization 45 45 90 00 N UPS Battery Replacement(Fire Station 74) 80 80 N ZTA Program-Privileged Access Management Solution 250 250 N PD MDC Refresh 250 250 0 N AS Replacement 75 75 ; Unallocated IT Projects 168 175 343 y Total Technology Projects 4,551 3,301 2,335 2,390 2,440 2,490 17,507 t Total General Government Projects 24,405 20,724 3,787 3,343 3,222 3,271 58,752 Q ■ Packet Pg. 45 8.G.a CAPITAL IMPROVEMENT PROGRAM PARKS, RECREATION &COMMUNITY SERVICES—in thousands o L E Sources of Funds 0 0 L CRFREET2 $ 1,486 $ 1,673 $ 1,787 $ 2,184 $ 2,483 $ 2,235 $ 11,848 0. E CRF-General Capital 45 45 — B&O Tax 2,750 2,805 2,861 2,918 2,977 3,036 17,347 Golf Admissions Tax 100 100 100 100 100 100 600 Q' co Golf Fund Balance 715 35 30 20 35 75 910 V 00 King County Levy 370 370 370 - 1,110 c Total Sources of Funds 5,466 4,983 5,148 5,222 5,595 5,446 31,860 N CO) N Projects N Golf Projects m t Benches 25 25 Bunker Sand 30 10 10 50 Cart Path Repairs and Repaving 125 25 25 25 200 p Driving Range Stall Heaters 35 35 Q Driving Range West Side Improvements 100 100 U Driving Range Net Replacement 35 50 50 50 185 Garbage Cans 30 30 :a Golf Cart Storage Doors 20 40 60 Irrigation Central Controller 40 40 80 Irrigation Satellite Controllers 125 25 25 25 200 M Irrigation Pump Replacement 50 50 Maintenance Equipment Replacement 175 175 0) On-Course Restrooms 40 40 Parking Lot Landscaping 30 35 65 Sprinkler Heads 70 20 20 20 20 150 Tee Signs 38 38 0 0 Miscellaneous Golf Projects 22 5 - 27 L Total Golf Projects 815 135 130 120 135 175 1,510 p L d E 7 0 L E .Q U 00 N O N M N O N C E t V Q 10 Packet Pg. 46 8.G.a CAPITAL IMPROVEMENT PROGRAM I PARKS, RECREATION &COMMUNITY SERVICES—in thousands o L 2025 2026 2027 2028 TotalE Parks and Recreation Projects a Campus Park Improvements 150 150 E Canterbury Park improvements 100 200 300 Clark Lake Park Phase 1 Development 250 500 1,000 750 750 1,000 4,250 Q Commercial Onsite Dumpsters 45 45 U Commons Neighborhood Park Improvements 100 100 00 N Downtown Parks Improvements 250 400 200 186 1,036 N East Hill North Neighborhood Park Development 250 750 1,000 CO) N Eastridge Park Renovation 100 150 250 N Garrison Park Improvements 350 250 600 t Hogan Park at Russell Road Phase 2 Renovation 250 350 250 750 1,600 Kent School District Parternship 100 100 r Kiwanis Tot Lot#4 Renovation 36 36 0 Q- o KLVT-Old Fishing Hole Improvements 250 500 750 Q KVLT-Boeing Rock Improvements 177 250 427 _ KVLT-Interurban Trail at Naden 420 420 N r_ KVLT-Meeker Parking Lot 355 355 M S Lake Fenwick Park Phase 2Improvements 350 250 600 -0 Mill Creek Canyon/Earthworks Park Improvements 500 750 750 750 750 1,000 4,500 Mill Creek Canyon Trail Renovation 250 250 250 750 N North Meridian Park Redevelopment 200 211 318 500 1,229 3 .MM. Park Land Acquisition Account 250 250 250 250 250 250 1,500 m Park Operations Lifecycle 500 500 500 500 500 500 3,000 0 c Park Orchard Park Improvements 50 150 250 450 rnc Park Planning and Design(Masterplan/Architect) 50 50 50 150 0 Park Planning and Development Operating 850 893 937 984 1,033 1,085 5,782 Parks and Open Space Plan 250 250 L Scenic Hill Park Renovation 150 200 350 0 Sun Meadows Park Improvements 170 170 2, a West Fenwick Park Phase 2 Renovation 200 - - 200 c m Total Parks and Recreation Projects 4,651 4,848 5,018 5,102 5,460 5,271 30,350 E a� Total Projects 5,466 4,983 5,148 5,222 5,595 5,446 31,860 L E • +° Q 71 U N O N M N O N C • E t V Q ■ Packet Pg. 47 8.G.a CAPITAL IMPROVEMENT PROGRAM L TRANSPORTATION-in thousands o L E Sources of Funds 0 Business&Occupation Tax $ 4,225 $ 4,320 $ 4,406 $ 4,245 $ 4,334 $ 4,676 $ 26,206 E American Rescue Plan Act(ARPA) 184 200 384 LID Funded Projects 202 191 393 to CL Solid Waste Utility Tax 3,684 3,704 3,486 3,486 3,486 3,486 21,332 M Total Sources of Funds $ 8,295 $ 8,415 $ 7,892 $ 7,731 $ 7,820 $ 8,162 $ 48,315 V 00 N Projects o N B&OIn-house Overlays 250 250 250 250 250 250 1,500 CO) B&O Street Contracted 655 750 1,891 3,425 3,214 3,806 13,741 0 B&O Unallocated 200 200 200 200 500 500 1,800 N N LID 362-84th Avenue Rehabilitation 176 167 343 LID 363-224th-228th(EVH-88th) 26 24 50 Residential Street Contracted 3,684 3,704 3,486 3,486 3,486 3,486 21,332 Q EVH(212th-196th) 1,445 1,445 O Litter Strike Team 184 200 384 Q Meet Me on Meeker 64th Avenue 1,000 1,000 a) Mill Creek at 76th Avenue Flood Prevention 3,000 1,500 4,500 SR509-Stage lb-SR 516 Interchange Auxiliary Lane 250 250 500 SR 509-Stage 2-Southbound Auxilia ry Lane 250 250 250 250 1,000 O City Safety Transportation Program 120 120 120 120 120 120 720 .. 00 N M M d V C C L O E L O L d E 7 O • a- E .Q U 00 N O N M N O N C N E t V Q 12 Packet Pg. 48 8.G.a CAPITAL IMPROVEMENT PROGRAM L UTILITIES-in thousands o a 2023 2024 2025 2026 2027 2028 Totalc a� E Sources of Funds Water Revenues $ 7,277 $ 8,300 $ 7,500 $ 7,365 $ 6,985 $ 7,035 $ 44,462 0 Sewer Revenues 3,059 1,765 3,550 3,550 3,550 3,550 19,024 E E Drainage Revenues 9,688 6,730 6,050 6,050 6,050 6,050 40,617 Capital Resource Fund 13 13 a Total Sources of Funds $ 20,036 $ 16,795 $ 17,100 $ 16,965 $ 16,585 $ 16,635 $ 104,115 V 00 Projects N Water Supply&Distribution CO) 2023 Watermain 300 300 0 N 228th-Central-88thWaterline 1,000 1,000 y 590 Zone Transmission(EH 640 PZ) 980 980 640 Pressure Zone 2,000 2,500 4,500 640 Transmission Main Improvements(EH 640 PZ) 1,115 1,115 2,230 _ a 640 Zone BPS#2 (EH 640 PZ) 1,300 400 1,700 Q 76th North 525 525 Caustic Tank Replacement EH Well&PS 5 250 250 c 00 Clark&Kent Springs Chlorination Improvements 350 350 c CSTM/590PZ Intertie 200 200 Garrison/0'BrienTreatment Plant 1,300 1,300 O 11 Generator Improvement Program 1,000 1,000 3:1 00 N Hwy 169 Black Diamond-TACOMA 500 500 M Miscellaneous Water 500 500 500 500 500 500 3,000 PLC Upgrades 35 35 35 35 35 35 210 Reservoir Recoating 500 500 500 500 500 500 3,000 • c Rock Creek Mitigation Projects 500 500 1,000 Security I mprovements per VA 50 50 50 50 50 50 300 SR516/Covington Way-CSTM&KSTM 500 500 500 500 2,000 R L Tacomalntertie-Ongoing Capital 50 50 50 50 50 500 750 0 Transmission Easements 50 50 50 50 50 50 300 M a Wapato Creek 509 AlexanderAvenue-TACOMA 400 400 Water Meter Replacement Program 3,000 2,000 5,000 E Watermain Replacements/Repairs 698 535 450 2,465 500 500 5,148 Well Rehabilitation 200 200 400 400 300 400 1,900 Q West Hill Booster Pump Station 1,000 1,400 400 2,800 0E West Hill Transmission Main 2,150 1,650 - - - - 3,800 • Total Water Supply&Distribution 7,258 8,300 7,500 7,365 6,985 7,035 44,443 nQ U Sewer N Derbyshire 1,000 1,000 N Frager Rd Pump Station-Grinder 100 100 ' �"� N Horseshoe Acres Pump Station 1,000 2,500 1,000 1,000 5,500 N Linda Heights Pump Station 2,500 2,500 c Miscellaneous Pump Station Rehab 75 75 75 250 500 500 1,475 • Miscellaneous Sewer - 500 500 500 1,000 1,000 3,500 t Sewer Main Replacements/Relining 325 140 425 750 1,000 2,000 4,640 J Sewer Root Maintenance 50 50 50 50 50 50 300 Q Total Sewer 3,050 1,765 3,550 3,550 3,550 3,550 19,015 ■ Packet Pg. 49 8.G.a CAPITAL IMPROVEMENT PROGRAM L UTILITIES CONTINUED-in thousands a E > 0 L Q Stormwater Management E 267th Culvert $ - $ - $ - $ - $ 1,000 $ - $ 1,000 81stAvenue Pump Station 1,000 600 250 1,900 250 4,000 Q Drainage Property Maintenance 200 200 200 200 200 200 1,200 U East Tacoma/Kennsington - 00 N GRNRA Pump Station North 430 2,575 2,350 2,050 2,350 9,755 N GRNRA Security&Maintenance 50 50 500 500 500 500 2,100 CO) N Kent Airport Levee 500 100 600 N Lake Meridian Estate Outfall 1,000 1,000 m t Lower Russell Road Levee 250 250 Mill Creek at 76th Avenue Flood Protection 4,000 4,000 Mill Creek Culvert Maintenance 250 250 250 250 250 250 1,500 Q- 0 Mill Creek Rehabilitation 2,500 1,705 4,205 Q Misc Environmental Projects 50 50 50 50 50 50 300 a) Miscellaneous Drainage 300 300 600 North Fork Meridian Valley Culvert 500 500 1,000 =a Pipe Replacements/Relining 644 1,000 950 500 950 5,050 9,094 O Total Stormwater Management 9,674 6,730 6,050 6,050 6,050 6,050 40,604 00 M Combined Utility Projects Automate Shops Parking Gate 54 54 Total Combined Utility Projects 54 54 c�c c =a L Total Utilities Projects $ 20,036 $ 16,795 $ 17,100 $ 16,965 $ 16,585 $ 16,635 $ 104,116 0 E R L 0 L. d E 7 0 • a- E .Q U 00 N O N M N O N C E t V Q 14 Packet Pg. 50 8.H • KENT *A S M IN G T O N DATE: November 15, 2022 TO: Kent City Council SUBJECT: Comprehensive Plan Amendment and Updated Impact Fees - Puget Sound Regional Fire Authority's 2023-2028 Capital Improvement Plan - Ordinance - Adopt MOTION: I move to adopt Ordinance No. 4446, amending the Capital Facilities Element of the Kent Comprehensive Plan by adopting the Puget Sound Regional Fire Authority's 2023- 2028 Capital Improvement Plan, including updating the Fire Impact Fees. SUMMARY: The Kent City Code authorizes fire impact fees in Chapter 12.15, pursuant to Chapter 82.02 RCW. The impact fee is based on the capital facilities and equipment plan developed by the Puget Sound Regional Fire Authority (PSRFA) and approved by the Puget Sound Regional Fire Authority governing board. This ordinance incorporates the 2023-2028 Capital Improvement Plan adopted by the Puget Sound Regional Fire Authority into the Comprehensive Plan Capital Facilities Element, and updates Fire Impact Fees per Attachment "A" to the Ordinance. City Council held a public hearing on this item on October 18, 2022. BUDGET IMPACT: As described. SUPPORTS STRATEGIC PLAN GOAL: Innovative Government - Delivering outstanding customer service, developing leaders, and fostering innovation. Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. ATTACHMENTS: 1. Puget Sound Regional Fire Authority's 2023-2028 CIP - Ordinance (PDF) Packet Pg. 51 8.H 11/01/22 Operations and Public Safety Committee MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS]Next: 11/15/2022 7:00 PM MOVER: Toni Troutner, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner Packet Pg. 52 8.H.a c FL m ORDINANCE NO. 4446 as as L Q E 0 AN ORDINANCE of the City Council of the ) City of Kent, Washington, amending the Kent Comprehensive Plan and its Capital Facilities Element to include the Six-Year Capital o Improvement Plan of the Puget Sound Regional Fire a Authority (CPA-2022-2). c c RECITALS o A. Pursuant to RCW 82.02.050, impact fees may be collected and cm spent only for the public facilities which are addressed by the City's Capital c Facilities Element of the Comprehensive Plan. In order to collect fire impact fees to be spent by the Puget Sound Regional Fire Authority (RFA), the City o must adopt the RFA's Capital Improvement Plan into the City's Capital a U Facilities Plan Element. N 0 N O B. During the development permitting process, Fire Impact Fees N N are assessed and collected pursuant to Chapter 12.15 of the Kent City Code, 0 and the amount of the fees are determined through the Puget Sound Regional Fire Authority's Six-Year Capital Improvement Plan. a U_ C. For the purpose of continuing to benefit from the City's 0 a� assessment of Fire Impact Fees, and to update the impact fee amounts, the Puget Sound Regional Fire Authority submitted a proposed amendment to 0 U) their Six-Year Capital Improvement Plan for the years 2023 through 2028 to be included in an amendment of the City's Capital Facilities Element of a a� E 1 Comprehensive Plan Amendment— U Capital Facilities Element and Six-Year r Capital Improvement Plan for RFA a Packet Pg. 53 8.H.a the Comprehensive Plan. c a D. To assure that comprehensive plans remain relevant and up to date, the GMA allows amendments to the capital facilities element of comprehensive plans concurrently with the adoption or amendment of a city a budget. RCW 36.70A.130(2)(a)(iv). o U a� t E. The City of Kent has established procedures for amending its c Comprehensive Plan in Chapter 12.02 of the Kent City Code (KCC). KCC o 12.02.010(A)(5) allows amendment of the Capital Facilities Element of the a aD Comprehensive Plan concurrently with the adoption or amendment of the c City budget. In that circumstance, the City Council holds the public hearing Ea 0 on the Comprehensive Plan amendment rather than the Land Use and v Planning Board. cm (D c F. On September 7, 2022, the Puget Sound Regional Fire Authority Governance Board voted to adopt Resolution 186 approving the 0 Puget Sound RFA 2023-2028 Capital Improvement Plan and Resolution 187 a U approving the Puget Sound RFA 2023 Mitigation and Level of Service Policy. N 0 N O G. On September 15, 2022, the City provided the required 60-day N N notification under RCW 36.70A.106 to the Department of Commerce for the r L 0 State of Washington of the City's proposed amendment to the Capital Facilities Element of the Comprehensive Plan. The 60-day notice period a passed on November 14, 2022. c 0 m H. After providing appropriate public notice, the City Council of the City of Kent considered the requested Comprehensive Plan amendment o U) and held a public hearing on October 18, 2022. a� a c aD E 2 Comprehensive Plan Amendment— 0 Capital Facilities Element and Six-Year r Capital Improvement Plan for RFA Q Packet Pg. 54 8.H.a I. On September 27, 2022, the City's SEPA responsible official c issued a SEPA Addendum to existing environmental documents consisting a of the City of Kent Comprehensive Plan Review and Midway Subarea Planned Action Environmental Impact Statement (EIS) Draft and Final a� (ENV-2010-3) and the Downtown Subarea Action Plan Supplemental EIS Draft and Final (ENV-2012-30). The SEPA Addendum explained that the L) a) proposed amendment would not create unavoidable impacts beyond those r a� previously identified in the EIS. r a 0 a NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: o v N ORDINANCE M (D SECTION 1. - Amendment. The Kent Comprehensive Plan, and its Capital Facilities Element, are amended to include the Six-Year Capital L Improvement Plan of the Puget Sound Regional Fire Authority for the years a 2023 through 2028, as set forth in Exhibit "A" attached and incorporated by U 00 this reference. o N M N SECTION 2. - Fire Impact Fee Schedule. Pursuant to KCC 12.15.070 y r and 12.15.100, the updated Fire Impact Fee schedule provided in o Attachment A to the Six-Year Capital Improvement Plan of the Puget Sound Q Regional Fire Authority for years 2023-2028 is hereby adopted, and Fire ;v U_ Impact Fees shall be collected in accordance with Chapter 12.12 KCC. 0 m SECTION 3, - Corrections by City Clerk or Code Reviser. Upon approval of the city attorney, the city clerk and the code reviser are o U) authorized to make necessary corrections to this ordinance, including the a� correction of clerical errors; ordinance, section, or subsection numbering; or a 4J r_ aD E 3 Comprehensive Plan Amendment— 0 Capital Facilities Element and Six-Year r Capital Improvement Plan for RFA Q Packet Pg. 55 8.H.a references to other local, state, or federal laws, codes, rules, or regulations. c a SECTION 4. - Severability. If any one or more section, subsection, or sentence of this ordinance is held to be unconstitutional or invalid, that decision will not affect the validity of the remaining portion of this ordinance a and the same shall remain in full force and effect. o U a� t SECTION 5, - Effective Date. This ordinance will take effect and be c in force 30 days from and after its passage, as provided by law. o a November 15, 2022 = DANA RALPH, MAYOR Date Approved o ATTEST: M M V November 15, 2022 KIMBERLEY A. KOMOTO, CITY CLERK Date Adopted L O November 18, 2022 a Date Published U 00 N APPROVED AS TO FORM: N M N Co N N r TAMMY WHITE, CITY ATTORNEY o t Q a� L U_ 0 NNQ� I.b r a c aD E 4 Comprehensive Plan Amendment— 0 Capital Facilities Element and Six-Year r Capital Improvement Plan for RFA Q Packet Pg. 56 8.H.a • a m N c as as L Fire Authority Capital Improvement Plan Q Puget Sound Regional 0 t c 0 _ Q m c co c _ --- - N M N = .. C� L O CU fE U as - 00 N O N M N O N N r �L v o - 0 LL - o T a� o: c 0 2023 2028 a c m E z U 0 r r Q Packet Pg. 57 8.H.a Intentionally left blank a L Q E 0 U a� t r c r O Q d v C R C 'a L O N M M N V C fC C L O U 00 N O N M N O N N A r �L O Y a L LL O IIO^ V! a c N E z U r r Q 2 ge Puget Sound Fire 2023—2028 Capital Plan Packet Pg. 58 8.H.a Six-Year Update to the 2014-2033 Capital Facilities & Equipment Plan 2023-2028 Puget Sound Regional Fire Authority 0 U a� t This Plan was prepared and implemented through the collaboration and work of the following leadership, key staff members and their associates: o a Fire Chief " Matthew Morris Ea 0 Assistant Chief cm Brian Carson Finance Director 0 Lavina Brennecke a U 00 N Deputy Chiefs N M Mark Jones-Fleet and Facilities N Dan Conroy-Strategic Resource Management L 0 Division Chiefs a Pat Pawlak-Facilities U_ Sean Penwell-Performance Measurement 0 GIS and Data Analysts Savanna Nagorski, Kelley Jensen, and Sameer Ahmed 0 r IL c a� E t r r Q 3 � Puget Sound Fire 2023—2028 Capital Plan Packet Pg. 59 8.H.a Intentionally left blank a L Q E 0 U a� t r c r O Q d v C R C 'a L O N M M N V C fC C L O U 00 N O N M N O N N A r �L O Y a L LL O IIO^ V! a c N E z U r r Q 4 Page Puget Sound Fire 2023—2028 Capital Plan Packet Pg. 60 8.H.a This plan has been implemented through the following Resolution and the Board Members Identified below. RE.GIONAALFIRSOUNE d Al THORrry Professicnvllyond Carnposs, iot*hefpin9 neap+- a)^rT'G'N-1;�'..=.i i^�.=.CCREDITED r PE aGFNuY >_ ATOtt Morris Fire['hie= .N N RESOLUTION NO-1U t ADOPTING THE PBGET SOU ND REGIONAL FIRE ALITHORITY d 2M3-2026 CAPITAL IMPROVEMENT PLAN Q- E Background: 0 1. The Puget Sound Regaoral Fire Authority"Puget Sound Fire"has aetermined, U consistent wfth the State Growth Mianagernent Act.thol uncoordinated and t unplanned grawth poses a threat to the hadth,safety,and high quality of life enjoyed by residents of Puget Sound Fire;and 2, Puget Sound Fire is committed io enSL'ing focllltles.and equipment neceSsry to r Support deyelppmant and growth within PS--ore adequate to serve Q development when development occurs Wthoul decreasing currant service 0 levels;and 3. Puget Sound Fire is committed to o"concurreno"philosophy to service delrvgrq: meaning fire and emergency service capacity must grow concurrently vvfth V development:and d. Puget Sound Fire recognbes that as the community continues to grow, C additional resources will be required to adequately meet the growing demand for services,-and i 6. Puget Sound Fire recog Nws that to achieve its comrr itmant to concurrency in a O manner consistent with the Slate and Local ordinances that Puget Sound Ffre is required to update the Six Year Copitol Improvement Plan annually. N M NOW THEREFORE,BE IT RESOLVED,that the Governance Boord of the Puget Sound Regfonal Fire Authority hereby adopts and approves the 2023-2028 Capital N Improvement Plan,attached he'eta,as an update to the 2014-2033 Puget Sound v Regional Fare AuthorifyCapital FacTrties and Equipment Plan. C ADOPTED by the Puget Sound Regional Fire Authority Governing Board,of an open public meeting of such Board on the 71h day of September 2D22.the following Board OL Members being present and voting: GOVERNING BOARD d Board Chair Barite Board vice Choir Thomas N laa�eny reerr� N Board Member Harto Board Member Boyce M N N Board member Saatl Boord Member Troutner N A r 'L Y card e e ry igkvCa'd 3 a L LL 0 Puget Sound Regional Fire Authority Governance Board bers City of Covington City of Kent City of Seatac KCFD#37 KCFD#43 0, Advisory Member Advisory Member Advisory Membe Les Thomas Allan Barrie a (Vice-Chair) (Chairperson) Sean Smith Bill Boyce Jake Simpson Margaret Harto Camille Walls E Toni Troutner Jim Scott a 5 1 P a g e Puget Sound Fire 2023—2028 Capital Plan Packet Pg. 61 8.H.a Table of Contents 1 Executive Summary............................................................................................................. 7 2 Background and Demographics.................................................................................... 8 2.1 SeaTac Service Area ............................................................................................. 9 a as 2.2 King County Fire District #43 Service Area....................................................... 9 N c 3 Community Growth and Impacts of Growth 2023 -2028 ..................................... 10 3.1.1 Growth Remains Consistent with the 2014-2033 Master CFEP . 12 0. 4 Capital Facilities................................................................................................................. 12 0 4.1.1 Limitations of Deployed Resources to Preserve PPC..................... 12 4.2 Fixed Facilities ........................................................................................................ 13 4.2.1 Fire Stations - Puget Sound RFA Service Area ................................. 13 r a 4.2.2 Support Facilities....................................................................................... 13 -°a 4.2.3 Roadways 72nd Ave South 13 4.2.4 System Capacity...................................................................................... 13 5 Standards of Service......................................................................................................... 16 L 5.1 Time and Origin of Standards............................................................................ 16 0 5.2 Emergency response........................................................................................... 16 N M 5.3 Benchmark / Baseline Gap Performance and Relation to Staffing....... 16 5.4 Components of Response Performance....................................................... 17 c 5.4.1 Alarm Handling Time............................................................................... 17 5.4.2 Turnout Time............................................................................................... 17 0 5.4.3 Drive Time................................................................................................... 17 a 5.4.4 At Patient Side or Water on Fire........................................................... 17 U 5.5 Deployment and Performance Measurement of Response Resources 17 0 N 5.5.1 Distribution.................................................................................................. 17 M N 5.5.2 Distribution / First unit to arrive - Service Capabilities .................... 17 N 5.5.3 Concentration.......................................................................................... 18 >, r 5.6 Benchmark and Baseline Level of Service Objectives............................... 18 0 5.6.1 Community Risk Types ............................................................................ 18 5.6.2 Performance Measured......................................................................... 18 Q a� L 5.6.3 Performance Expectations ................................................................... 18 U- 6 PSF Service Level Performance...................................................................................... 20 0 6.1 Response Performance Findings...................................................................... 20 6.1.1 Availability Measure................................................................................ 20 7 Conclusion of Need for Capital Resources 2023 -2028......................................... 22 0 Planned Capital Funding 2014.................................................................... 22 U) as 7.1.1 - 2033........................................................................................................... 22 a� 7.1.2 Planned Capital Purchases 2023 - 2028............................................ 22 a 7.2 Progress toward Planned Capital Purchases................................................ 29 8 2023- 2028 Capital Plan Effects on Impact Fees..................................................... 30 r r a 6 Page Puget Sound Fire 2023—2028 Capital Plan Packet Pg. 62 8.H.a I Executive Summary a This Capital Improvement Plan ("Plan") is an annual six-year update and extension of the Puget Sound N Regional Fire Authority ("PSF") 2014 - 2033 Master Capital Facilities and Equipment Plan (CFEP) in compliance with the requirements of Washington's Growth Management Act (GMA) Chapter 36.70A a RCW, City of Kent Code 12.15.060, and Covington City Code Chapter 19.50 "Fire Impact Fees". The o funding plan as part of this report has been updated and balanced through 2028. U as r The underlying premise of this document is that as the community continues to grow, additional c r resources will be required to adequately serve the growing demand for fire and life safety services. o The goal of this Plan is to identify the next six years of community growth, determine the need for a additional facilities and equipment, determine their cost, and prioritize those resources into a six-year funding plan (2023 - 2028) to ensure adequate service delivery prior to, or concurrently with the c impacts of development within the service area. This Plan update uses data available through 2022 to 0 evaluate level of service performance and the progress toward implementation of the 2014 - 2033 CFEP. cm M N PSF reviews and considers land use patterns and determinations provided by jurisdictions within Puget c Sound Fire's service area. PSF uses historical growth data provided by the Office of Financial S Management to determine current population estimates and projections to 2028. This approach is o reliable for fire service planning since it looks toward actual growth. However, as data is available from a the Puget Sound Regional Council and updated Comprehensive Plans are provided by the Cities of 00 Kent and Covington, PSF will reevaluate its approach to determine future growth. c N N The greatest recent impact to PSF and the communities it serves is the historic, worldwide COVID-19 N pandemic.As cases of COVID increased within the community, PSF reprioritized its resources and efforts and joined forces with other regional EMS agencies to help ensure a healthy and safe community. .o Emergency personal responded to sick residents and provided COVID testing and vaccinations, while PSF also provided program administration, logistical solutions, and staffing in the regional effort to L overcome the pandemic. Consequently, the cost of goods and materials that PSF depends on for i_ continued use, replacement and expansion has increased due to the pandemic. 0 m The need for resources is best outlined in the capacity analysis in Table 7 which shows daily resource exhaustion occurring several hours of each day in Kent, SeaTac and portions of Covington. The goal is to maintain hourly availability of 90%so response units have a chance of achieving their response time vo) goals 90% of the time. Reference PSF's Mitigation & Level of Service Policy for additional background information regarding PSF's capital needs. a a� E U a 7 Page Puget Sound Fire 2023—2028 Capital Plan Packet Pg. 63 8.H.a 2 Background and Demographics The Puget Sound Regional Fire Authority, also known as Puget Sound Fire (PSF), is an independent special purpose district legally formed under Chapter 52 of the Revised Code of Washington providing a fire and rescue services to nearly 109 square miles of urban and rural area. Services are delivered 24 hours per day, 365 days per year by career firefighters and support staff. Services delivered by PSF include fire suppression, fire prevention and code enforcement, fire investigations, emergency medical services (EMS), non-emergent medical services, hazardous materials response, specialized rescue, a E emergency management, and public education in fire prevention and life safety. U as r PSF's service area includes the cities of Covington, Kent, Maple Valley, and SeaTac, as well as unincorporated areas of King County within Fire Districts 37 and 43. Generally, PSF's service area o borders Renton and Tukwila to the north, the Cascade foothills to the east, Auburn to the south and a Burien, Des Moines and Federal Way to the west. The population of PSF service area is estimated at 245,227. a L For purposes of this plan, capital improvements are defined as real estate, structures or collective equipment purchases anticipated to have a cost of $5,000 or more and an expected useful life of at M least 3 years. a� This update utilizes the service standards adopted by Puget Sound Fire in its 2019 Standard of Cover r (SOC). The SOC is required by the Center for Public Safety Excellence (CPSE) as part of the Accreditation process. These standards are used to identify gaps in service and guide capital resource planning to close identified gaps and sustain and/or improve current services while absorbing the service impacts of new development and community growth. The resources identified in this 6-year co plan work toward implementing the deployment strategies identified in PSF's 2014 - 2033 Master N Capital Facilities and Equipment Plan, 2019 Standard of Cover and 2019 Mitigation and Level of Service o Policy. A r L Diminishing service capacity is the primary service risk identified in this plan'. Fire service capacity is 0 evaluated upon the ability of current deployed resources to meet established levels of service. For Q example, a fire station with three apparatus bays and the infrastructure required to support three or more emergency response units has reserve capacity when only one or two units are staffed and deployed from that station. Additionally, a specific response resource that meets its level of service o objectives and is reliably available for service at least as often as it is expected to meet its level of service objective, has reserve capacity. PSF's goal is to deliver service at adopted levels, nine times out of 10, or a service expectation that meets adopted standards 90% of the time. o U) Fire service capacity is also measured with consideration of future growth and the fire service capacity O that future growth will erode when built. This Plan identifies: a • The current demographics of the PSF E U r 1 See Table 13 Q 8 Page Puget Sound Fire 2023—2028 Capital Plan Packet Pg. 64 8.H.a • The inventory of existing capital resources • The recent historical performance to the adopted standards • The need for additional resources over the next six years • The funding plan to implement the needed resources through 2028. a as 2.1 SeaTac Service Area PSF provides fire-based services to the City of SeaTac through a contract for service that began L January 1, 2014. SeaTac covers approximately 10 square miles surrounding the Port of Seattle Airport and has a 2022 population of 32,543. c0 as r Two fire stations owned by SeaTac are leased and operated by PSF under the service contract. All c other capital resources previously owned by SeaTac prior to 2014 have been transferred to the a ownership of PSF. As a condition of the service contract, SeaTac provides an annual capital payment a to PSF for funding the equipment that was transferred but has retained responsibility for the capital a) costs of fire stations. Consequently, this plan does not address capital fire station needs in the SeaTac service area. L 0 2.2 King County Fire District #43 Service Area N PSF provides fire-based services to King County Fire District #43 (FD43) area through a contract for service that began October 1, 2018. The FD43 area covers approximately 51 square miles. It includes the City of Maple Valley, the areas of Hobart and Ravensdale, as well as a large unincorporated area of rural land. The 2022 population of the FD43 area is 45,227. 0 Six (6) fire stations are owned by FD43. Three stations are currently unstaffed volunteer stations that a U remain part of FD43. The other three stations are operated by PSF under the service contract. Most N other capital resources previously owned by Maple Valley prior to 2018 have been transferred to the N ownership of PSF. As a condition of the service contract, FD43 continues to fund fire stations and o provides an annual capital payment to PSF to assist funding other resource needs. y L 0 Y a L LL 1.I IIO^ V! a c m E z U r r Q 9 Page Puget Sound Fire 2023—2028 Capital Plan Packet Pg. 65 E� 3 Community Growth and Impacts of Growth 2023 - 2028 In the post-Great Recession years from 2010 to 2016, Puget Sound Fire's population grew at its slowest r six-year rate in more than 30 years. Despite the recession, population growth within the legacy (Kent & Fire District 37) service area grew on average 1.43% per year from 2011 to 2021 with Covington experiencing a slightly higher growth rate than Kent.An additional unpopulated area of approximately a 80 acres was annexed into the City of Covington in 2016, now known as the soon-be-developed 214- i acre Lake Point Urban Village on the far east edge of PSF's service area. Alternatively, the unincorporated areas grew by less than a half percent per year (See Table 2). as Over the past five years (2017 - 2021) annual service demand grew across all urban areas except for the rural part of KCFD#43 as shown in Table 1 below. o a Table 1 Five Year Incident Growth c 5-Year Annual Incident Count L Service Area 2017 2018 2019 2020 2021 5 Yr. Annual Change Change N Covington 1,580 1,618 1,635 1,644 1,848 17% 3.39% as Kent 17,719 17,844 18,244 1 17,720 19,402 9% 1 .90% c King Co Dist. T 37 507 498 511 516 579 14�0 2.84�o O Maple a Valley 1,559 1,508 1,572 1,561 1,859 19% 3.85% 00 N King Co Dist. N 43 1,239 1,096 1,203 1,281 1,229 -1% -0.16% N SeaTac 4,612 4,658 4,840 4,690 5,452 18% 3.64% N Total 27,216 27,222 28,005 27,412 30,369 127. 2.32% L O a d L_ O O Cn d a c a� E z c� a 10 Page Puget Sound Fire 2023—2028 Capital Plan Packet Pg. 66 8.H.a Housing and Population Projections Service Area 2022 Estimate 2028 Projection Housing Units Population Housing Units Population Covington 7,233 21,248 9,414 23,532 Kent 50,013 139,832 51,082 153,333 King Co Dist. 37 2,173 6,377 2190 6,448 `° a Maple Valley 9,870 29,289 11,452 33,506 0 Unincorporated King Co Dist. 43 6,012 15,938 6,060 16,115 SeaTac 11,997 32,543 12,210 36,000 Total 87,298 245,227 92,408 268,934 0 U a� Table 2 Population and Housing Projections r c r a 0 The Puget Sound Regional Council's plan "Vision 2050," identifies Kent as one of 16 Core Cities. Core a Cities are targeted to accommodate 28% of the regional population growth and 35% of employment growth.2 It is likely that growth rates in Kent will meet or exceed the past 20-year rate of 1.35% per year. c a L "Vision 2050," identifies Covington as one of 42 Cities and Towns. Cities and Towns are targeted to accommodate 6% of the regional population growth and 4% of employment growth.3 M M Table 3 below provides both a low and high range estimate of commercial growth. A growth rate of c 1.35% per year reflects the 20-year rate is the "Low" estimate for 2027 and 2035. The "High" estimate uses a growth rate of 1 .50% per year more closely mirroring market growth rates. The 2019 to 2022 rate o was 1.43%. a U 00 Table 3 Commercial Growth Rates 2019 & 2022 with estimates for 2027 & 2035 N Commercial Growth Projections N Square Feet in Thousands JA 2019 2022 2023 2035 0 Actual Actual Low Estimate High Estimate Low Estimate High Estimate a 61,947,870 62,832,531 63,680,770 63,775,019 74,798,578 77,279,954 ii 0 m c 0 0 U) m 0 a c m E M U z(Puget Sound Regional Council, 2020) r s(Puget Sound Regional Council, 2020) Q 11 Page Puget Sound Fire 2023—2028 Capital Plan Packet Pg. 67 8.H.a 3.1.1 Growth Remains Consistent with the 2014 -2033 Master CFEP The pattern of growth and estimates of future impacts on service demand remain consistent with the 2014 - 2033 Master Capital Facilities & Equipment Plan for the legacy Puget Sound Fire service area. As �a a result of this evaluation, the projected new dwelling units and commercial square footage estimates a are used in calculating impact fees. c as 4 Capital Facilities C. ;_ 0 Capital resources for PSF consist of fire stations, fire apparatus (vehicles used for fire and rescue work), U a' staff vehicles and the related equipment, tools and personal protection equipment needed to provide r fire and rescue services safely and legally. c r a 0 A community's PPC rating depends on: a • Emergency Communications Systems: A review of the fire alarm/91 1 system accounts for 9% of the total classification. The review c focuses on the community's facilities and support for handling and dispatching fire alarms. o • Fire operations & deployment: A review of the fire department accounts for 40% of the total classification. The focus is on a cm fire agency's first-alarm response and initial attack to minimize potential loss. Here, WSRB a� reviews the adequacies of such items as engine companies, ladder or service companies, c n: distribution of fire stations and fire companies, equipment carried on apparatus, pumping capacity, reserve apparatus, department personnel, and training. o • Fire Safety Control: a A review of the community having jurisdiction's (Covington, Kent, King County, SeaTac, Maple U Valley) ability to adopt and enforce effective building codes makes up 16% of the total PPC o N scoring. This is based upon the jurisdiction's practices to adopt codes, train and staff personnel N to enforce these codes, and public awareness programs to their adopted building codes. N Further evaluation looks at the process in place to review plans of new buildings to ensure ;, r structures are code compliant and ongoing inspections of existing buildings for code 0 compliance. ; • Jurisdictional water supply: W L The jurisdiction's water-supply system accounts for 35% of the total classification. WSRB reviews 6- the water supply a community uses to determine the adequacy for fire-suppression purposes. They also consider hydrant size, type, and installation, as well as the inspection frequency and condition of fire hydrants. In rural areas that lack hydrants, a "tender credit" can be applied when the Department maintains the ability to supply an adequate water supply using water tenders. This credit applies in the Fire District 43 rural areas due to their existing water tender v0) infrastructure. 0 a 4.1.1 Limitations of Deployed Resources to Preserve PPC Because the PPC rating criteria that most affects overall rating is the deployment of resources for fire protection, PSF must maintain the fire protection equipment, staffing and deployment that supports its 3 current PPC rating. PSF recognizes the cost savings that could be realized by deploying lighter, a 121Page Puget Sound Fire 2023—2028 Capital Plan Packet Pg. 68 8.H.a cheaper, more maneuverable response vehicles to respond to EMS emergencies. However, such a move would negatively impact PSF's current PPC rating which currently saves the citizens of PSF more than $30 Million in insurance premiums. To deploy both types of vehicles, additional staffing would be required. Currently, PSF does not have the funding to accomplish this type of deployment and will a continue to maintain its firefighting resources first to preserve or improve PPC ratings. c 4.2 Fixed Facilities L Q 4.2.1 Fire Stations - Puget Sound RFA Service Area (excluding contract cities) 0 Emergency services for capital planning purposes, originate from eight fire stations (Stations 71, 72, ) 73, 74, 75, 76, 77, and 78) located throughout the service area (not including Maple Valley or SeaTac) as identified in Table 9 and the map in Figure 1 shown below. The average PSF fire station is over 30 a years old with the capacity for three emergency response apparatus and is 14,675 square feet in size. -°a Individual stations range in size from just under 8,000 to more than 26,000 square feet where training facilities are included. Currently, only stations 71 and 74 maintain more than one front line response apparatus with minimum staffing levels. L O 4.2.2 Support Facilities Support facilities include space and equipment for emergency management functions, fire-training, cm M apparatus & vehicle maintenance, facilities maintenance, planning, information technology, CARES, a� logistics, and a roadway. An inventory of these facilities is found in Table 4 below. c 4.2.3 Roadways - 72nd Ave South An unfinished segment of 72nd Ave South, immediately north of Station 76, was completed on June 28, 2017, as part of a cost saving partnership between PSF and the City of Kent. Puget Sound Fire contributed a total of $1 .2 million to complete the project. As a result of the improved accessibility N and resulting reduced drive times, PSF's performance in the Station 76 response area improved, N M eliminating the need for a future fire station to address long response times. PSF's total contribution to 0 the project was equivalent to less than one year's cost of wages and benefits to staff a new fire station. n 4.2.4 System Capacity 0 System capacity is measured by bay space for response apparatus and firefighter dorm rooms. PSF is Q constantly assessing the response needs of the system. To address changing needs in the community PSF can redeploy assets or add new apparatus and crews (concentration). In some cases, a new U_ station is required to provide bay and dorm space in a strategic location to increase system capacity o and increase or preserve performance (distribution). Capacity directly affects deployment. Units cannot be deployed to address a response need if the nearest station has no dorm or bay capacity. W c 0 Currently, bay space is the main limiting factor. 70% of bay space is occupied by response U) apparatus. Open bays are available in stations with lower call volume growth. Stations in the higher call volume growth areas have no additional bay space. The only solutions to increase capacity are a to remodel existing facilities or build new facilities to provide needed capacity. E U 0 r r a 13 Page Puget Sound Fire 2023—2028 Capital Plan Packet Pg. 69 8.H.a Table 4 Puget Sound Fire, Station & Support Facility Inventory Puget Sound Regional Fire Authority Facilities c Facility Address City State Zip C Station 45 3011 South 200th Street SeaTac WA 981 Station 46 3521 South 17th Street SeaTac WA 981 Station 70 407 North Washington Avenue Kent WA 980 L Station 71 504 West Crow Street Kent WA 980 Station 72 25620 140th Avenue SE Kent WA 980 0 Station 73 26512 Military Road South Kent WA 980 a) Station 74 24611 1 16th Avenue SE Kent WA 980 Station 75 15635 SE 272 Street Kent WA 980 a Station 76 20676 72nd Avenue South Kent WA 980 -°a Station 77 20717 132nd Avenue SE Kent WA 980 Station 78 17820 SE 256th Street Covington WA 980 Station 79 Vacant Land 21600 108th Avenue SE Kent WA 980 4 Station 80 23775 SE 264th Street Maple Valley WA 980 oL Station 81 22225 SE 231 st Street Maple Valley WA 980 N Station 82 25509 SE Kent-Kan ley Road Ravensdale WA 980 21 Station 83 27250 216th Avenue SE Maple Valley WA 980 w Station 84 16855 194th Avenue SE Renton WA 980 Station 85 27605 SE 208th Street Maple Valley WA 980 L Station 86 Vacant Land 24600 SE 216th Street Maple Valley WA 980 0 Fire Garage - 76 20678 72nd Avenue South Kent WA 980 a Fire Garage - 81 22225 SE 231 st Street Maple Valley WA 980 0 Facilities Workshop 15635 SE 272 Street Kent WA 980 N Hose Tower- 71 504 West Crow Street Kent WA 980 N Police/Fire Training Center 24523 1 16th Avenue SE Kent WA 980 N JA Drill Tower- 74 24523 1 16th Avenue SE Kent WA 980 r Recruit Classroom 24523 1 16th Avenue SE Kent WA 980 0 Amateur Radio Building 24523 1 16th Avenue SE Kent WA 980 Recruit Academy Instructor Office 24425 1 16th Avenue SE Kent WA 980 Community Risk Reduction 400 West Gowe Street, Suite 414 Kent WA 980 Logistics 8320 South 208th Street, Suite H-1 10 Kent WA 980 2- SKCFTC/KCM1 20811 84th Avenue South, Suite 102 & 106 Kent WA 980 'a, as King County E-91 1 20811 84th Avenue South, Suite 103 & 105 Kent WA 980 SKCFTC Classroom 20811 84th Avenue South, Suite 108 Kent WA 980 PSF/SKCFTC Breakout Room 20811 84th Avenue South, Suite 109 Kent WA 980 rn Finance/EMS 20811 84th Avenue South, Suite 110 Kent WA 980 PSF/SKCFTC Mulfi-Purpose Room 20811 84th Avenue South, Suite Ill Kent WA 980 a B.I.T.S. 20811 84th Avenue South, Suite 112 & 114 Kent WA 980 Wellness Center 20811 84th Avenue South, Suite 116 Kent WA 980 E U a 141Page Puget Sound Fire 2023—2028 Capital Plan Packet Pg. 70 8.H.a Figure 1 PSF Service Area Map c _ a m d N -tsr-avE.s cn (D 01 m > �-Na wt• in mN� ➢�Nm�O, t^ I 3 fD C N^ z ml m tR [ m t WWg7�M CD Oi CDQ. H Av I .t _ m n sup Q N —H+:!�)66TWAVE-S�'FST.yq Q y• 3_�, - raI'rl�";.�-�p—h-w U ILC�I4HNN 5 - C 0 _ A a�W� - m s V o£c z S V,iJte-It. C.VE S man N ��81TH•AVE-S•EAS Lai - o 6 m L' cn sr G ■ N# 1 -tNTH VESE O t ti ti rn n IORTH AVE SE X7 /�" •a O S r 116THAS N a U a to m :y N 140TH•AVESE N = -i `� 968THAVE 5 z - j 0 T • gi ��W �_, Iy 'i /�� O L D3 N6 O N m V` D a mm� �m� ❑ I _ -n N n 00 t! fn m 196TH AVE SE m m w O�1.3 '�'� 1SOls13k , N mom �. y ri ,�^•d� o <" mCAr cp r = O to os x- N w OC y- O o / LL z I a-0yy` q4 E S r 0 x °y.Y ~� Y 276TH-IVE SE, m 292NDrAVE•6 r-% i J-r Q 0 Q w R41 d E V 0 a 15 age Puget Sound Fire 2023—2028 Capital Plan Packet Pg. 71 8.H.a 5 Standards of Service 5.1 Time and Origin of Standards a Time to arrival at the scene of an emergency is critical in the survival of a non-breathing patient and the control of fire growth. The longer it takes trained fire personnel to arrive at the scene of an emergency, the greater the chance of poor outcomes regarding fire and life loss4. As a result, the L standards identified and adopted herein are based upon industry best practices. Industry standards have been established by the National Fire Protection Association (NFPA) and the Center for Public 0 Safety Excellence (CPSE). r 5.2 Emergency response r Achievement of drive time standards are influenced by the location of fire service resources. If a �0 service area is located too far from a fire station (poor distribution), it is unlikely that travel time objectives will be met. If distributed resources are over-used because of high demand, the resource becomes "unreliable" and cannot meet additional demand at adopted levels of service. When units become unreliable, units from farther away must respond in place of the busy home area unit, causing oL increases in arrival times. If too few resources exist, and fire resources from other fire departments are N needed to backfill for busy units, the consequence is extended drive times resulting in increased total response times and higher levels of risk for life and property loss. c 5.3 Benchmark / Baseline Gap Performance and Relation to Staffing L PSF uses adopted Benchmarks to establish level of service goals. Capital facilities and resources are o funded, deployed, and staffed to meet established Benchmarks. Baseline levels of service represent a the actual performance achieved over the previous 5-years. PSF's capital planning goal is to close00 the gap between baseline and benchmark performance. The CPSE reviews PSF's baseline N performance annually to measure progress toward achieving benchmark expectations. Failure to N progressively improve toward benchmark expectations can lead to loss of accredited agency status. N N A r The gap between the benchmark goals and baseline performance should close as funding becomes o available to implement the capital needs identified in the 2014-2033 PSF Master Capital Plan and this Q 2023 - 2028 six-year update of that Plan. Operational funding of additional staff is also required to close the resource gap. Where additional response stations and apparatus are required, PSF must fund the annual operating costs. These costs include staff salaries/benefits, facility operating costs, and o equipment maintenance. c 0 rn m 0 a c m E z U 0 r r a See section 5 and of the Puget Sound Regional Fire Authority Mitigation and Level of Service Policy for additional detail and consequences of long response times. Q 161Page Puget Sound Fire 2023—2028 Capital Plan Packet Pg. 72 8.H.a 5.4 Components of Response Performance There are three measured components of "Total Response Time" and one currently unmeasured component as described below: a 5.4.1 Alarm Handling Time PSF contracts with Valley Communications Center for alarm handling. Alarm handling is the total time elapsed from the pick-up of a 911 call until enough information is collected to L dispatch appropriate resources. a E 0 5.4.2 Turnout Time 0 as Turnout is the total time it takes firefighters to discontinue their current task, assess dispatch information, don appropriate personal protective gear, and become safely seat-belted in the a response apparatus and ready to begin their response. Turnout time ends when the response -°a vehicle begins to move. a a� 5.4.3 Drive Time Drive time begins when the response vehicle's wheels begin to roll and ends once the response o vehicle arrives at the curbside address of the dispatched incident. When added together, •- alarm handling plus turnout plus drive time equals total response time. cm M 5.4.4 At Patient Side or Water on Fire Currently, the time it takes to move from curbside at the given address to the location of the patient requiring assistance, or the time it takes to setup for firefighting operations until first water is applied to a fire is not tracked. The ability to reliably track this critical time is being developed. a 5.5 Deployment and Performance Measurement of Response Resources N The performance measure directly in PSF's control is the "Dispatch to Arrival Interval" and consists of N "Turnout time+ Drive time". This measure assesses response time performance against two deployment o practices, distribution, and concentration. y 5.5.1 Distribution o Distribution refers to how fire stations and resources are distributed around a service area to achieve first unit arrival levels of service goals. Distribution can be referred to as the "speed of L attack" or the first unit to arrive. Achievements of first unit arrival time objectives indicate that fire stations are properly distributed throughout the service area. 0 5.5.2 Distribution / First unit to arrive - Service Capabilities The first unit arriving at the scene of an emergency staffed with a minimum of 2 firefighters on an Aid Car, or 3 firefighters on an Engine or Ladder. The first arriving unit shall be capable of: establishing command, calling for additional resources, extending appropriate hose line(s), and/or beginning delivery of basic life support and/or rescue services. These operations are a done in accordance with PSF standard operating procedures ensuring the safety of the public and responders. U 0 a 171Page Puget Sound Fire 2023—2028 Capital Plan Packet Pg. 73 8.H.a 5.5.3 Concentration Concentration refers to the number of resources that can be assembled or "concentrated" at the emergency scene. Concentration can be referred to as the "force of attack" or full first �a alarm assignment. Concentration resources need to provide the quantity of resources a necessary to stop the escalation of an emergency. If an agency cannot distribute and concentrate adequate resources, fire and life loss will be higher when compared to the timely arrival of adequate resources. Q. E The full first alarm consists of all the dispatched resources arriving at the scene of an emergency. ci This number can range from 5 personnel for a routine alarm to 28 personnel for a commercial r fire. The full first alarm resources shall be capable of: establishing command, providing an uninterrupted water supply, deploying hose lines for fire control and suppression, complying with c the two-in/two-out law for firefighter rescue, completing forcible entry, ventilating smoke, a controlling utilities, and/or rescuing and treating sick, injured, or at-risk victims. These operations are done in accordance with PSF standard operating procedures while providing for the safety of the public and responders. E 0 5.6 Benchmark and Baseline Level of Service Objectives N M Table and 11 establish the Benchmark service level objectives for Alarm Handling, Firefighter Turnout, Drive Time expectations of distribution (first unit) to arrive. Objectives for additional unit arrival standards 8 c are found in PSF's Standard of Cover Section 6. Benchmark levels of service are targeted for achievement as additional resources identified in this Plan and the Master CFEP are funded, -2 implemented, and staffed. Baseline performance is the level of service PSF is currently capable of a achieving and must be maintained or improved to retain status as an "Accredited Agency" through the Center for Public Safety Excellence. N 0 N 5.6.1 Community Risk Types N a Performance expectations have been established for two community risk types: urban and rural.s y Benchmark and baseline objectives are shown in Table and Table . Urban and rural areas are defined >L by the Urban Growth Boundary established by King County as shown in Figure 1. 0 5.6.2 Performance Measured Q a� L Washington State's Chapter 52.33 RCW requires response performance goals be set relevant to time i� to flashover or brain death. Performance is reported at the 90fh percentile. If response times of 100 incidents were stacked from quickest to slowest, the time of the 90th incident is the time used to •2, measure service delivery at 90%. c 5.6.3 Performance Expectations o The following tables outline the standards for the first arriving unit as adopted by PSF for fire and EMS incidents in the "Urban" and "Rural" service areas by risk level. Urban standards are shown in Table O IL below, and Rural standards are shown in Table below. Full performance standards for all incident types c as E U r r S See section 4.2.1.7 of the 2014-2033 PSF Capital Facilities and Equipment Plan. Q 181Page Puget Sound Fire 2023—2028 Capital Plan Packet Pg. 74 8.H.a and risk categories are found in PSF's 2019 Standard of Cover, Section 6 - "Standards, Goals, and Objectives." Table 5 Benchmark Level of Service Objectives- Urban Areas a • Urban Service Area: a� o Low Risk o Fire Q. Dispatch (1:10) + Turnout (1 :55) + Drive Time (5:35) = 8:40 0 o EMS v as Dispatch (1:30) + Turnout (1:45) + Drive Time (10:15) = 13:30 r c r o Moderate Risk Q- 0 o Fire Q Dispatch (1:10) + Turnout (1 :55) + Drive Time (4:35) = 7:40 o EMS c Dispatch (1:10) + Turnout (1:45) + Drive Time (4:35) = 7:30 =a 0 o High Risk N o Fire Dispatch (1:10) + Turnout (1 :55) + Drive Time (4:35) = 7:40 o EMS Dispatch (1:10) + Turnout (1 :45) + Drive Time (4:35) = 7:30 L 0 Table 6 Benchmark Level of Service Objectives-Rural Service Area a U • Rural Service Area: N 0 N o Low Risk o N o Fire 0 Dispatch (1:10) + Turnout (1 :55) + Drive Time (7:35) = 10:00 r L o EMS 0 Dispatch (1:30) + Turnout (1 :45) + Drive Time (13:15) = 16:30 Q as L o Moderate and High Risk o Fire 0 Dispatch (1:10) + Turnout (1 :55) + Drive Time (6:30) = 9:35 o EMS a: Dispatch (1:10) + Turnout (1 :45) + Drive Time (6:30) = 9:25 0 U) m a c m E z U r r Q 19 Page Puget Sound Fire 2023—2028 Capital Plan Packet Pg. 75 8.H.a 6 PSF Service Level Performance a 6.1 Response Performance Findings Analysis of PSF's historical response data reveals sub-standard performance compared to benchmark L expectations'. Several factors contribute to this current sub-standard performance. First, performance cannot be met during peak hours where workload and unit hour utilization is high and unit availability 0 or reliability to its expected standard is low. Second, some areas of PSF simply cannot be reached r within the adopted time standards because of excess distance from a fire station or increasing traffic c congestion. Finally, latencies in current communications and alerting systems extend firefighter turnout a times beyond benchmark standards. a a� 6.1.1 Availability Measure The fire service refers to this measure as "availability" and is measured through "unit hour utilization" and the reserve availability of specific response units. If an emergency response unit were in its o assigned location 24 hours a day and never called upon for service, it would have a unit hour utilization of 0.00%and reliability of 100%. If an emergency response unit is expected to provide a level of service M performance at 90%, or nine times out of every ten requests, that unit must be "available" to provide service when called upon at least 90% of the time or it will likely fail in its performance expectation. As workload or unit hour utilization increases, availability decreases. L O Availability is typically used as an indicator to monitor the need for additional resources. Availability a at or above 95% is reliable with reserve capacity. This is shown in Table below as "Green." As 00 availability falls below 95% (displayed as yellow) it is time to begin planning for the deployment of N additional resources to handle the increasing workload. availability below 90% (displayed as red) N often prevents reliable achievement of response standards. Those units with availability displayed in N N red have high unit hour utilization and are considered in resource exhaustion. Resource exhaustion begins to impact surrounding fire station response units when they are unavailable to cover the 0 needs of their home area. As neighboring response units are drawn in to cover for areas in resource Q exhaustion, a ripple effect spreads outward with the consequence of longer response times as units must travel out of their home area to cover the deficient area. This ripple continues to spread during u- peak demand hours moving out to other fire stations and often to other jurisdictions. o as c 0 U) m 0 a c m E z U s See PSF's 2019 Standard of Cover,Section 6—Standards,Goals, and Objectives,Tables 35—40 for fire and EMS r performance from 2014-2018 Q 201Page Puget Sound Fire 2023—2028 Capital Plan Packet Pg. 76 8.H.a Table 7 Hourly Unit Availability during 2021 (L m 2021 Station Reliability t SeaTac Kent Covington Maple Valle System Wide 0) L. CL Hour Sta.45 Sta.46 Sta.47 Sta.73 Sta.71 Sta.76 Sta.72 Sta.74 Sta.77 Sta.75 Sta.78 Sta.80 Sta.81 Sta.83 Avg. E Incident Count 2611 1663 1673 2651 6649 1717 1962 5399 2114 1817 1218 1051 1249 1140 O V 00:00 92.74% 92.93% 89.767 91.01% 93.44% 91.44% 91.04% 94.14% 96.59% 95.96% 95.01% 96.21% 92.76% t 01:00 92.01% 95.72% 89.4 92.62% 94.46% 92.11% 88.70 92.62% 93.56% 96.93% 96.907. 93.81% 96.34% 93.12% Im C 02:00 90.17% 93.27% 96.07% 92.33% 93.96% 93.22% 91.41% 92.20% 94.29% 96.87% 97.40% 95.73% 96.89% 93.79% 4' CL O 03:00 92.32% 94.22% 95.18% 91.42% 93.78% 94.85% 96.22% 91.63% 93.85% 95.51% 98.47% 98.27% 95.95% 98.05% 94.98% 'a Q 04:00 92.91% 94.52% 96.07% 91.17% 92.45% 94.41% 95.06% 91.82% 93.87% 97.15% 98.13% 99.00% 96.59% 96.99% 95.01% 0) C� 05:00 91.42% 94.21% 95.28% 89.497. 92.213. 94.727. 94.053. 91.72% 91.647. 96.233. 97.407 96.963. 95.077 96.83% 94.09% R C 06:00 91.74% 93.06% 95.80% 88.21% 92.70% 92.84% 93.06% 90.90% 91.73% 94.92% 96.63% 96.95% 94.59% 95.19% 93.45% :a L 07:00 92.79% 93.92% 94.69% 89.75% 92.13% 92.42% 91.62% 89.34% 89.45% 91.96% 94.19% 95.89% 91.99% 94.18% 92.45% O 08:00 91.98% 92.88% 93.71% 85.75% 90.25% 1 91.14% 90.697. 89.547. 89.74% 92.03% 94.60% 94.52% 92.48% 94.78% 91.72% le N 09:00 91.85% 94.61% 91.08% 87.47% 90.11% 92.60% 90.02% 9% 89.61% 90.14% 90.78% 92.77% 93.16% 92.51% 91.01% M M 10:00 86.93% 93.90% 87.32% 86.90% 88.77 91.62% 88.77% 85.96% 89.07% 88.43 90.88% 93.15% 92.96% 91.84% 89.75% y 11:00 86.02% 93.27% 90.14% 85.52% 87.36% 0 87.84% 84.24% 86.50% 89.70 90.95% 91.57% 92.85% 92.13% .12% 12:00 88.03% 93.06% 90.48% 87.17% 87.99% 90.57% 189.79% 86.47% 86.52% 88.83 91.14% 93.60% 94.34% 93.85% 90.13% is L. 13:00 84.79% 92.12% 85.26% 88.56 91.14% 89.28% 83.84% 88.27% 88.04 92.51% 92.68% 94.56% 92.95% O 14:00 84.79% 92.12% 89.78% 85.26% 88.56i 91.14% 89.28% 83.84% 88.27% 88.04 92.51% 92.68% 94.56% 92.95% 89.56% d 15:00 86.98% 93.18% 90.18% 84.79% 87.44% 90.69% 86.43% 84.43% 87.81% 86.48 90.57% 94.70% 90.69% 88.82% 00 16:00 85.21% 91.58% 90.03% 82.53% 87.52% 89.55% 89.25% 84.41% 87.13% 88.19% 92.52% 90.93% 94.00% 92.20% 88.93% O 17:00 84.38% 92.18% 90.78% 85.227. 87.21% 91.70% 87.71% 82.64% 86.93% 87.11% 92.78% 92.00% 90.88% 92.83% 88.88% M 18:00 86.737. 91.34% 90.30% 84.06% 88.28% 90.92% 88.97% 83.45% 85.19% 85.91% 93.10% 91.88% r-".0171. 92.25% 88.677 N 191.00 86.18% 90.82% 91.08% 84.49% 88.60% 90.77% 88.15% 83.76% 85.06% 87.58% 91.85% 92.49% 88.98% 92.47% 88.73% ) 20:00 85.56% 91.32% 83.33% 87.48% 91.32% 189.67% 82.51% 86.75% 89.20% 94.07% 92.847. 89.347 94.83% 89.15% C 21:00 88.22% 90.29% 91.01% 82.71% 88.06% 91.40% 89.82% 83.76% 87.61% 89.71% 93.07% 93.907 88.717. 93.92% 22:00 L877.28% 91.38% 91.88% 86.37% 88.46% 93.76% 91.25% 88.17% 89.98% 92.22% 95.65% 95.74% 92.68% 95.46% 91.45%23:00 7. 93.77% 93.64% 91.687 93.057. 93.93% 93.17% 92.187 95.14% 94.47% 97.49% 97.19% 93.38% 96.76% 94.047. Daily Av- 92.687, 92.267 92.20% 90.70% 90.99% 94.09% 94.41% 93.14% 94.30% 91.19% M a O B W C 7 O N r� d 7 a c a� E z c� a 21 age Puget Sound Fire 2023-2028 Capital Plan Packet Pg. 77 8.H.a 7 Conclusion of Need for Capital Resources 2023 - 2028 Table 13 identifies the need for additional resource capacity where unit availability is below 90%. Resource exhaustion to PSF's response standards occurs daily in most areas of Kent and some areas of Covington and SeaTac. As growth occurs, future availability is expected to continue its decline for the foreseeable future. This will lead to steadily increasing response times unless strategies for additional resources and the staffing they require can be funded and deployed. Q. 7.1.1 Planned Capital Funding 2014-2033 0 The 2014-2033 PSF Capital Facilities and Equipment Master Plan identified the need for more than $92 million in capital investments to maintain fire service concurrency through 2033. The 2016 six-year plan explored two options to reduce the near-term cost of capital. First, less expensive alternatives to some a resources identified in the Master Plan have been chosen. Next, life cycles of apparatus have been modified providing additional re-sale value to apparatus when they are finished serving PSF. These funds can assist in funding new capital reducing the need for new funding. In total, these changes reduced the cost of some of the resources needed in the next six years. However, escalating construction costs and inflationary increases have outpaced those savings and increased the overall oL capital funding need. N M M The additional cost associated with PSF's portion of funding construction of 72nd Ave South, and the w cost of maintaining the apparatus and equipment transferred from SeaTac and Maple Valley has been c added into the total capital costs established in the Master Plan. Combined with the cost saving -0 measures associated with the new apparatus life cycle plan, the current cost of the total 2014 Master o Plan has increased from $92.4 million to $108.6 million in 2022. The largest portion of this increase comes a U from hard construction costs of needed fire stations. 00 N O N 7.1.2 Planned Capital Purchases 2023-2028 N Table 8 below identifies the capital expenses to be incurred between 2023 and 2028 based upon the N current priorities and levels of service. This table has been updated to reflect current priorities and ;, r level of service needs as an accompaniment to each 6-Year CIP update. Additional supporting o tables follow. a L U_ 1.I IIO^ V! a c m E z U r r Q 22 Page Puget Sound Fire 2023—2028 Capital Plan Packet Pg. 78 8.H.a Table 8 Six Year(2023-2028) Capital Costing c 6 - Year Cost/Funding Sources for Capital Needsup Cost/Funding Source 2023 1 2024 1 2025 1 2026 1 2027 1 2028 Totals d t Expense Sources a Station Construction&Land Purchase $10,450 $5,000 $0 $0 $0 $0 $15,450 c Apparatus $4,189 $2,431 $3,800 $3,380 $2,997 $1,971 $18,768 V Equipment $958 $348 $355 $396 $403 $393 $2,853 s� Asset Preservation $3,004 $1,250 $1,275 $1,046 $586 $498 $7,659 CL I.T.Capital $449 $148 $115 $169 $44 $279 $1,204 -oa 72nd Ave S Extension and Benson Station Debt $120 $120 $0 $0 $0 $0 $240 a m Revenue Sources c Annual Revenue to Capital $6,000 $4,240 $5,544 $5,321 $4,249 $3,404 $28,758 Sale of Surplus Property/Equipment $50 $284 $0 $0 $0 $0 $334 O Covington Impact $1,098 $1,142 $1,187 $1,235 $1,285 $1,000 $6,947 N Kent Impact Fees $2,313 1 $2,346 1 $2,379 $2,414 $2,448 $2,040 $13,940 King County Radio Program $0 $0 $0 $0 $0 $0 $0 v Apparatus Shop Overhead Fees $8 $9 $9 $9 $9 $9 $53 c Summary of revenue less expenses Expense $19,170 $9,297 $5,545 $4,991 $4,030 $3,141 $46,174 Revenue $9,469 $8,021 $9,119 $8,979 $7,991 $6,453 $50,032 d t� Balance -$9,701 -$1,276 $3,574 $3,988 $3,961 $3,312 $3,858 co 0 N M Table 9 Six Year(2023-2028) Facility Construction Costs c N N Facility Construction E 0 Project r2028 72nd Ave E. Extension $120,000 $120,000 $0 $0 $0 $0 a d Station 70 (5800 S. 228 St.) $5,000,000 $5,000,000 $0 $0 $0 $0 U- Drill Field Conversion (20811 84 Ave S.) $5,450,000 $0 $0 $0 $0 $0 c Station 79 (21600 Benson Rd S.) $0 $0 $0 $0 $0 $0 .2 Station 75 Move $0 $0 $0 $0 $0 $0 0 Proposed Riverview Station $0 $0 $0 $0 $0 $0 Proposed Covington Station $0 $0 $0 $0 $0 $0 c Cn as a c a� E z c� a 23 Page Puget Sound Fire 2023-2028 Capital Plan Packet Pg. 79 8.H.a Table 10 Six Year(2023-2028) IT Costs IT Capital D- a a� Nutanix EOL upgrades $164,250 $0 $0 $0 $0 $164,25C N Networking Switching $38,325 $38,325 $38,325 $38,325 $38,325 $43,80C ERP Replacement $0 $0 $0 $0 $0 $C i Microsoft Licenses $136,875 $0 $71,175 $71,175 $0 $71,175 E Timekeeping replacement $109,500 $109,500 $0 $0 $0 $C c0 Helpdesk replacement $0 $0 $0 $0 $0 $C Phone system $0 $0 $5,475 $60,225 $5,475 $C c 0. Table 11 Six Year(2023-2028) Equipment Costs 0 Q m Equipment Description 2023 2024 2025 2026 2027 20281 ` * PPE Ensemble/Ballistic Vests- o PSF,SeaTac,MV $428,145 $328,500 $335,070 $300,030 $328,500 $328,50 TIC's- (Bullard-20) (SEEK-20) $154,395 $0 $0 $54,750 $54,750 $44,89 M Defib units (Operations) $312,075 $0 $0 $0 $0 $ Fire Hose $19,710 $19,710 $19,710 $19,710 $19,710 $19,71 c Forklift $0 $0 $0 $21,900 $0 $ c AED's (26) $43,800 $0 $0 $0 $0 $ o Portable/Mobile/Station Radios (740 , units) $0 $0 $0 $0 $0 $ a SCBA Packs/Masks bought in 2018 $0 $0 $0 $219,000 $219,000 $219,00 w Mobile Air Compressor $43,800 $0 $0 $0 $0 $ o Bauer Compressor 46 $0 $0 $0 $43,800 $0 $ A Bauer Compressor 74 $0 $0 $0 $0 $0 $43,80 N Bauer Compressor 75 $0 $0 $0 $0 $0 $ !� Bauer Compressor 81 $0 $0 $0 $0 $0 $ L FIT Testing Machines (4) $0 $0 $0 $65,700 $0 $ HURST Tools 30k/apparatus (18) $591,300 $0 $0 $0 $0 $ Q HazMat $65,700 $62,415 $0 $0 $0 $ m U- c 0 m c 0 Cn m a c a� E z c� a 24 Page Puget Sound Fire 2023-2028 Capital Plan Packet Pg. 80 8.H.a Table 12 Six Year(2023-2028) Apparatus Costs Apparatus co 1999 H &W $ 240,900 $ 240,900 $ 229,950 $ - $ - $ d 2003 Ford F350 XL $ 219,000 $ - $ - $ - $ - $ 2007 TRAIL BLAZER (WMD) $ - $ - $ - $ 54,750 $ 54,750 $ N 2006 TOP HAT $ - $ - $ 54,750 $ 54,750 $ - $ c 2011 Ford F350 $ 164,250 $ - $ - $ - $ - $ t 1990 LAWNMOWER TRAILER $ 21,900 $ - $ - $ - $ - $ 1994 SPIRIT TRAILER $ 21,900 $ - $ - $ - $ - $ Q• 1995 Ford F350 XL $ 82,125 $ - $ - $ - $ - $ - E O 2014 PIERCE ARROW XT $ - $ 273,750 $ 273,750 $ 273,750 $ 273,750 $ 273,750 V 2016 PIERCE QUANTUM $ 273,750 $ 273,750 $ 273,750 $ 273,750 $ - $ - O 2016 PIERCE QUANTUM $ 273,750 $ 273,750 $ 273,750 $ 273,750 $ - $ 2017 PIERCE Enforcer $ - $ 273,750 $ 273,750 $ 273,750 $ 273,750 $ c 2017 PIERCE Enforcer $ - $ 273,750 $ 273,750 $ 273,750 $ 273,750 $ Q 2016 HAULMARK TRAILER $ - $ - $ - $ 54,750 $ - $ O 2007 Chevrolet Silverado 3500 $ 71,175 $ - $ - $ - $ - $ Q 2017 Chevrolet Silverado 2500 $ - $ - $ - $ - $ - $ 54,750 2018 PIERCE Enforcer $ - $ - $ 273,750 $ 273,750 $ 273,750 $ 273,750 2018 PIERCE Enforcer $ - $ - $ 273,750 $ 273,750 $ 273,750 $ 273,750 to 2008 Ford F350 $ 109,500 $ - $ - $ - $ - $ - 2007 HAULMARK TRAILER $ - $ - $ - $ - $ 54,750 $ 2007 Ford Expedition $ 54,750 $ - $ $ - $ - $ O 2012 Ford TRANSIT CONNECT XLT $ - $ 54,750 $ $ - $ - $ •• 2005 Genie Scissor Lift $ - $ 54,750 $ 54,750 $ - $ - $ M 2012 Ford F350 $ 54,750 $ 54,750 $ - $ - $ - $ m 2015 Ford K 1 C $ - $ - $ $ 41,063 $ 41,063 $ 2015 Ford E 1 C $ - $ - $ $ 41,063 $ 41,063 $ v 2015 Nissan NV200 $ - $ - $ $ 41,063 $ 41,063 $ 2014 CET FIRE PUMP READY PAC $ - $ - $ - $ - $ - $ c 2015 Nissan NV200 $ - $ - $ - $ 41,063 $ 41,063 $ 2015 Ford Transit 350 $ - $ - $ - $ 41,063 $ 41,063 $ O 2003 HAULMARK TRAILER $ 54,750 $ - $ - $ - $ - $ d 2008 Ford F250 XL $ 82,125 $ - $ - $ - $ - $ V 2008 Ford F250 XL $ 82,125 $ - $ - $ - $ - $ 2007 Freightliner BUSINESS CLASS M2 $ - $ - $ - $ 54,750 $ 54,750 $ N 2006 Ford F450 $ - $ - $ - $ 54,750 $ 54,750 $ N 2006 Chevrolet Silverado 1500 $ 54,750 $ - $ - $ - $ - $ M 2000 Ford E450 $ 82,125 $ - $ - $ - $ - $ c 2008 Ford F250 XL $ 82,125 $ - $ - $ - $ - $ N 1995 Ford F250 XL $ 54,750 $ - $ - $ - $ - $ 1997 Chevrolet ASTRO VAN $ 54,750 $ - $ - $ - $ - $ +r 2018 Chevrolet Silverado 3500 $ - $ - $ - $ - $ 54,750 $ 54,750 `O 2006 Ford Expedition $ 54,750 $ - $ - $ - $ - $ - 2005 WELLS UTILITY TRAILER $ - $ - $ 32,850 $ - $ - $ Q 1995 FORKLIFT $ - $ - $ 54,750 $ - $ - $ d 2008 Ford Escape $ 54,750 $ - $ - $ - $ - $ - LL L 2018 Chevrolet Silverado 3500 $ - $ - $ - $ - $ 54,750 $ 54,750 2008 Ford F350 $ 82,125 $ - $ - $ - $ - $ - 2016 INTERNATIONAL TERRASTAR $ - $ 109,500 $ 109,500 $ 109,500 $ 109,500 $ 109,500 O_ 2012 Sutphen $ 109,500 $ 109,500 $ 109,500 $ 109,500 $ 109,500 $ - 2016 Freightliner $ - $ - $ - $ - $ 109,500 $ 109,500 1996 INTERNATIONAL WILDFIRE $ 383,250 $ - $ - $ - $ - $ - 2005 Chevrolet Suburban $ 54,750 $ - $ - $ - $ - $ 2005 Polaris $ - $ - $ 16,425 $ - $ - $ `O 2005 Iron Eagle $ - $ - $ 16,425 $ - $ - $ +, 2013 INTERNATIONAL TERRASTAR $ 164,250 $ 164,250 $ 219,000 $ - $ - $ d 2013 INTERNATIONAL TERRASTAR $ 164,250 $ 164,250 $ 219,000 $ - $ - $ 3 2016 Freightliner $ - $ 109,500 $ 109,500 $ 109,500 $ 109,500 $ 109,500 0- 2008 Chevrolet Tahoe $ 54,750 $ - $ - $ - $ - $ 2008 Ford Escape $ 54,750 $ - $ - $ - $ - $ 2019 PIERCE Enforcer $ - $ - $ 219,000 $ 219,000 $ 219,000 $ 219,000 2019 PIERCE Enforcer $ - $ - $ 219,000 $ 219,000 $ 219,000 $ 219,000 0 2019 PIERCE Enforcer $ - $ - $ 219,000 $ 219,000 $ 219,000 $ 219,000 r 0 $ 438,000 $ - $ - $ - $ - $ - Q 25 Page Puget Sound Fire 2023-2028 Capital Plan Packet Pg. 81 8.H.a 0 $ 438,000 $ - $ - $ - $ $ c Table 13 Six Year(2023-2028) Asset Preservation Costing a m Asset Perservation C Description0. O L Station 45 Interior Painting $ $ $ $ 13,140 $ $ Q' E Station 45 Exterior Painting $ $ $ $ 10,950 $ $ U Station 45 Parking Lot Repair&Sealcoating $ $ $ 10,950 $ - $ $ O t Station 46 Interior Painting $ $ $ $ 21,900 $ $ 4' 1M Station 46 Exterior Painting $ $ $ $ 16,425 $ $ C a+ Station 46 Flooring Replacement $ $ $ 27,375 $ - $ $ Q' O Station 46 Parking Lot Repair&Sealcoating $ $ $ $ $ 16,425 $ Q Station 71 Apparatus Bay Door Replacement $ 54,750 $ 54,750 $ $ $ - $ V Station 71 Interior Painting $ $ $ $ 26,280 $ $ C Station 71 Exterior Painting $ $ - $ $ 16,425 $ $ :a L Station 71 Flooring Replacement $ $ 21,900 $ $ - $ $ Q Station 71 HVAC Replacement $ $ - $ 109,500 $ $ $ N Station 71 Parking Lot Repair&Sealcoating $ $ 24,090 $ - $ $ $ `M Station 72 Apparatus Bay Door Replacement $ $ - $ - $ $ 191,625 $ N Station 72 Interior Painting $ $ $ 24,090 $ $ - $ Station 72 Exterior Painting $ $ $ $ $ $ 1 Station 72 Parking Lot Repair&Sealcoating $ $ 21,900 $ $ $ $ Station 73 Apparatus Bay Door Replacement $ $ - $ $ 235,425 $ $ Station 73 Interior Painting $ $ $ 24,090 $ - $ $ d t� Station 73 Exterior Painting $ $ $ - $ 54,750 $ $ pp N Station 73 HVAC Replacement $ 91,980 $ $ $ - $ $ N Station 73 Parking Lot Repair&Sealcoating $ $ $ $ 21,900 $ $ ri N Station 74 Apparatus Bay Door Replacement $ $ $ 229,950 $ - $ $ N Station 74 Interior Painting $ $ $ 24,090 $ - $ $ A Station 74 Exterior Painting $ $ $ - $ 54,750 $ $ Station 74 Flooring Replacement $ $ 21,900 $ $ - $ $ t r Station 74 HVAC Replacement $ $ - $ $ 87,600 $ $ Q Station 74 Parking Lot Repair&Sealcoating $ $ $ $ - $ $ 6( i Station 75 Apparatus Bay Door Replacement $ $ $ 229,950 $ $ $ ILL. Station 75 Interior Painting $ $ $ 24,090 $ $ $ O Station 75 Exterior Painting $ $ $ - $ 54,750 $ $ Station 75 Flooring Replacement $ $ $ 16,425 $ - $ $ Station 76 Apparatus Bay Door Replacement $ $ 219,000 $ - $ - $ $ C Station 76 Interior Painting $ $ - $ $ 24,090 $ $ O Station 76 Exterior Painting $ $ $ - $ - $ $ 5, d Station 76 Flooring Replacement $ $ $ 16,425 $ - $ $ I Station 76 Parking Lot Repair&Sealcoating $ $ $ - $ 27,375 $ $ d Station 77 Interior Painting $ $ $ 21,900 $ - $ - $ C d Station 77 Exterior Painting $ $ $ - $ $ 54,750 $ E t Station 77 Flooring Replacement $ $ $ $ $ - $ 1( Station 77 HVAC Replacement $ $ $ $ $ 109,500 $ Q 26 age Puget Sound Fire 2023-2028 Capital Plan Packet Pg. 82 8.H.a Station 77 Parking Lot Repair&Sealcoating $ $ $ $ 18,615 $ $ Station 77 Decon Washer&Dryer Replacement $ $ - $ 54,750 $ - $ $ Station 78 Interior Painting $ $ 21,900 $ $ $ $ C Station 78 Exterior Painting $ 43,800 $ - $ $ $ $ 2 a Station 78 Flooring Replacement $ - $ 54,750 $ $ $ $ ; Station 78 Parking Lot Repair&Sealcoating $ $ - $ $ 16,425 $ $ Station 80 Interior Painting $ $ 21,900 $ $ - $ $ N M Station 80 Exterior Painting $ $ $ 38,325 $ $ $ Q. Station 80 Flooring Replacement $ 16,425 $ 8,760 $ - $ $ $ E O Station 80 Parking Lot Repair&Sealcoating $ 10,950 $ - $ $ $ $ (� Station 81 Apparatus Bay Door Replacement (2063) $ 131,400 $ $ $ $ $ Station 81 Interior Painting $ - $ - $ 24,090 $ $ $ IM C Station 81 Exterior Painting $ $ 54,750 $ $ $ $ a CL Station 81 Flooring Replacement $ $ 21,900 $ $ $ $ O Station 81 HVAC Replacement $ $ - $ $ $ $ 16• Q d Station 81 Parking Lot Repair&Sealcoating $ 125,925 $ $ $ $ $ Station 81 Roof Replacement $ - $ $ $ $ 164,250 $ C Station 81 Decon Washer&Dryer Replacement $ $ $ $ 54,750 $ $ Station 82 Apparatus Bay Door Replacement $ $ $ 43,800 $ - $ $ Station 82 Interior Painting $ $ 21,900 $ $ $ $ N M Station 82 Exterior Painting $ 16,425 $ - $ $ $ $ M Station 82 Flooring Replacement $ 8,760 $ $ $ $ $ N V Station 82 Parking Lot Repair&Sealcoating $ - $ $ $ 27,375 $ $ M Station 82 Bay Floor Repair $ 21,900 $ $ $ - $ $ C Station 83 Apparatus Bay Door Replacement $ 43,800 $ $ $ $ $ 0 Station 83 Interior Painting $ - $ 21,900 $ $ $ $ d Station 83 Exterior Painting $ - $ 16,425 $ $ $ $ () Station 83 Flooring Replacement $ 32,850 $ - $ $ $ $ O N O Station 83 HVAC Replacement $ - $ $ $ 16,425 $ $ N Station 83 Parking Lot Repair&Sealcoating $ 8,760 $ $ $ - $ $ N O Station 83 Roof Replacement $ - $ 43,800 $ $ $ $ N to Station 84 Interior Painting $ 16,425 $ $ $ $ $ Station 84 Exterior Painting $ 16,425 $ $ $ $ $ C Station 84 Flooring Replacement $ 16,425 $ $ $ $ $ Station 84 HVAC Replacement $ - $ $ $ 54,750 $ $ Q d Station 84 Parking Lot Repair&Sealcoating $ 10,950 $ $ $ - $ $ i ILL. Station 85 Interior Painting $ 21,900 $ $ $ $ $ Station 85 Exterior Painting $ 43,800 $ $ $ $ $ 0 O Station 85 Flooring Replacement $ 10,950 $ $ $ $ $ Station 85 Parking Lot Repair&Sealcoating $ 16,425 $ $ $ $ $ Station 85 Parking Lot Drain Repair $ 10,950 $ $ $ $ $ C 7 Fire Garage-76 Interior Painting $ - $ 32,850 $ $ $ $ O N Fire Garage-76 Exterior Painting $ $ - $ $ $ $ 5, +' d 1M Fire Garage-76 Flooring Replacement $ $ $ $ $ 27,375 $ 7 a Fire Garage-76 Parking Lot Repair&Sealcoating $ $ $ - $ 27,375 $ - $ r Fire Garage-81 Apparatus Bay Door Replacement $ $ $ 32,850 $ - $ $ y Fire Garage-81 Interior Painting $ $ 21,900 $ - $ $ $ t) Fire Garage-81 Exterior Painting $ $ - $ $ $ $ 2; M r Fire Garage-81 Flooring Replacement $ $ - $ $ $ 5,475 $ Q 27 age Puget Sound Fire 2023-2028 Capital Plan Packet Pg. 83 8.H.a Fire Garage-81 Air Compressor Replacement $ 6,570 $ $ $ $ $ Recruit Classroom Interior Painting $ - $ 5,475 $ $ $ $ Recruit Classroom Exterior Painting $ $ 9,855 $ $ $ $ Recruit Classroom Flooring Replacement $ $ - $ $ $ 16,425 $ a Recruit Classroom HVAC Replacement $ $ - $ $ $ - $ 2 Recruit Academy Instructor Office Interior Painting $ $ 10,950 $ $ $ $ Recruit Academy Instructor Office Exterior Painting $ $ 20,805 $ $ $ $ N t Recruit Academy Instructor Office Roof Replacement $ 43,800 $ $ $ $ $ i sZ Logistics Interior Painting $ - $ 27,375 $ $ $ $ E O SKCFTC/KCMI Office Space Interior Painting $ $ 43,800 $ $ $ $ (� Finance&Conference Rooms Interior Painting $ $ - $ $ $ $ 4: 4) BITS Office Space Interior Painting $ $ $ $ $ $ 4: tM C Engine 345 Extrication Tool $ 32,850 $ $ $ $ $ a CIL Ladder 346 Extrication Tool $ 32,850 $ $ $ $ $ O Engine 347 Extrication Tool $ 32,850 $ $ $ $ $ Q d Engine 371 Extrication Tool $ 32,850 $ $ $ $ $ Engine 471 Extrication Tool $ 32,850 $ $ $ $ $ Engine 372 Extrication Tool $ - $ 32,850 $ $ $ $ Engine 373 Extrication Tool $ $ 32,850 $ $ $ $ Ladder 374 Extrication Tool $ $ 32,850 $ $ $ $ N M Engine 374 Extrication Tool $ $ 32,850 $ $ $ $ M Engine 375 Extrication Tool $ $ - $ 32,850 $ $ $ G1 V Engine 376 Extrication Tool $ $ $ 32,850 $ $ $ M Engine 377 Extrication Tool $ $ $ 32,850 $ $ $ C 16- Engine 378 Extrication Tool $ $ $ 32,850 $ - $ $ 0 Engine 380 Extrication Tool $ $ $ - $ 32,850 $ $ d Engine 381 Extrication Tool $ $ $ $ 32,850 $ $ O Engine 383 Extrication Tool $ $ $ $ 32,850 $ $ O N O Rescue 7 Extrication Tool $ $ $ $ 32,850 $ $ N Extracation Tool Spares $ - $ $ $ 32,850 $ $ N O PSF Space-Recruit Academy Training Area $ 328,500 $ $ $ - $ $ N to PSF Office Space Tenant Improvement $ 219,000 $ $ $ $ $ SKCFTC/KCM1/KCEMS Joint Training Area $ 219,000 $ $ $ $ $ C t Logistics Office Space Tenant Improvement $ 219,000 $ - $ - $ - $ - $ ++ Station 46 Exhaust Extraction System Buildout $ - $ $ 54,750 $ $ $ Q d Station 80 Exhaust Extraction System Buildout $ 43,800 $ 21,900 $ - $ $ $ i ILL. Station 81 Exhaust Extraction System Buildout $ 43,800 $ - $ $ $ $ Station 82 Exhaust Extraction System Buildout $ - $ 21,900 $ $ $ $ 0 O Station 83 Exhaust Extraction System Buildout $ 10,950 $ - $ $ $ $ 4) Station 84 Exhaust Extraction System Buildout $ - $ 21,900 $ $ $ $ Station 85 Exhaust Extraction System Buildout $ $ 21,900 $ $ $ $ 7 Station 45 Card Access System Installation $ $ 27,375 $ $ $ $ O N Station 46 Card Access System Installation $ $ 43,800 $ $ $ $ 13) d Station 71 Card Access System Installation $ 27,375 $ - $ $ $ $ d Station 72 Card Access System Installation $ 21,900 $ $ $ $ $ r Station 73 Card Access System Installation $ 32,850 $ $ $ $ $ d Station 74 Card Access System Installation $ 32,850 $ $ $ $ $ t� Station 75 Card Access System Installation $ 32,850 $ $ $ $ $ r Station 76 Card Access System Installation $ 32,850 $ $ $ $ $ Q 28 age Puget Sound Fire 2023-2028 Capital Plan Packet Pg. 84 8.H.a Station 77 Card Access System Installation $ 32,850 $ $ $ $ $ Station 78 Card Access System Installation $ 32,850 $ $ $ $ $ Station 80 Card Access System Installation $ 27,375 $ $ $ $ $ Station 81 Card Access System Installation $ 27,375 $ $ $ $ $ t4 d Station 82 Card Access System Installation $ 21,900 $ $ $ $ $ Station 83 Card Access System Installation $ 21,900 $ $ $ $ $ N C Station 84 Card Access System Installation $ 21,900 $ $ $ $ $ N t Station 85 Card Access System Installation $ 21,900 $ $ $ $ $ Q Logistics Card Access System Installation $ 27,375 $ $ $ $ $ E O Fire Garage-76 Card Access System Installation $ 32,850 $ $ $ $ $ () Fire Garage-81 Card Access System Installation $ 16,425 $ $ $ $ $ r Station 72 GearGrid Installation $ 10,950 $ $ $ $ $ C Station 80 GearGrid Installation $ 9,855 $ $ $ $ $ Q Station 81 GearGrid Installation $ 9,855 $ $ $ $ $ O Station 82 GearGrid Installation $ 5,475 $ $ $ $ $ Q d Station 84 GearGrid Installation $ 5,475 $ $ $ $ $ Station 85 GearGrid Installation $ 5,475 $ $ $ $ $ Station 72 Security Fence and Gate $ - $ 54,750 $ 54,750 $ $ $ 'a Station 45 Fuel Dispensing/Tracking System $ - $ 26,280 $ 26,280 $ $ $ Station 71 Fuel Dispensing/Tracking System $ 27,375 $ $ $ $ $ N M Station 72 Fuel Dispensing/Tracking System $ 27,375 $ $ $ $ $ M Station 73 Fuel Dispensing/Tracking System $ 27,375 $ $ $ $ $ y v Station 74 Fuel Dispensing/Tracking System $ 27,375 $ $ $ $ $ Station 80 Fuel Dispensing/Tracking System $ - $ 27,375 $ 27,375 $ $ $ Station 81 Fuel Dispensing/Tracking System $ - $ 27,375 $ 27,375 $ $ $ 0 Station 80 Kitchen Countertop Replacment $ 6,570 $ - $ - $ $ $ d Station 80 Sound Wall/Window Upgrades $ 14,235 $ $ $ $ $ () Station 77 Kitchen Countertop Replacment $ 14,235 $ $ $ $ $ N O Station 81 Concrete Aprons $ 87,600 $ $ $ $ $ N Station 81 Kitchen Countertop Replacment $ 10,950 $ $ $ $ $ N O Station 81 Security Fence and Gate $ 43,800 $ $ $ $ $ N to Station 81 Carport $ 21,900 $ $ $ $ $ r Station 81 Air Compressor Installation $ 6,570 $ $ $ $ $ L O Station 81 Concrete Aprons $ 32,850 $ $ $ $ $ Station 83 Kitchen Countertop Replacment $ 6,570 $ $ $ $ $ Q N Station 83 Security Fence and Gate $ 27,375 $ $ $ $ $ = ILL Station 84 Concrete Aprons $ 32,850 $ $ $ $ $ Station 84 Kitchen Countertop Replacment $ 6,570 $ $ $ $ $ 0 O d C 7 7.2 Progress toward Planned Capital Purchases Un PSF's unprecedented response to, and the lingering financial and social impacts of the COVID-19 crisis & have delayed some planned equipment purchases between 2019 and 2022. In 2022 PSF entered the a design phase for Station 70 in the Kent Valley. Construction cost estimates came back at approximately $20 million. This prompted a search for alternatives. PSF is in the process of acquiring E and upgrading an existing structure. This location provides better distribution and will save o r approximately $10 million. Station 70 is scheduled for completion in late 2025 or early 2026. The land a 291Page Puget Sound Fire 2023-2028 Capital Plan Packet Pg. 85 8.H.a acquisition for the Benson station has been paid off. The Benson Station 79 timeline is on hold until construction costs stabilize. Developing an additional Drill Field to support training needs has been planned for an area adjacent to the 84'" Avenue Business Center. This location will support recruit academy and other training. All asset preservation projects, equipment needs, and apparatus a replacements are funded throughout the life of this plan. The 2014- 2033 Master Capital Plan is funded through 2033 with the following assumptions: • Annual tax revenue to capital between 2020- 2033 averages $3.9 million per year • Impact fee revenue between 2020-2033 averages $1 .8 million per year E 0 U a� 8 2023 - 2028 Capital Plan Effects on Impact Fees r Impact fees are established in the PSF Mitigation and Level of Service Policy in Appendix A, using a o formula based upon the cost of capital needs and service demand by property type. This policy as a well as the annual capital plan cost estimates require annual updates. Total funding needs have c increased in this update resulting in an increase in some impact fees displayed in Table below. a L Table 13 2023 Impact Fees N M M Impact Fee Formula Calculation W Residential/ New Projected New r_ System wide Usage ERF ca ca Land Use Type C&E Commercial Factor Factor Dev Units 2014 - Impact Fee a Split Share 2035 Residential a Single-Family 62% 1.08 $2,377.75 PE U $108,673,000 58% 80% 14,200 Units Multi-Family 38% 1.4 $1,889.13 Ur N 0 Commercial N M Commercial/Industrial 33% 2 85% $2.08 N Hospital/Medical Clinic/ w 26% 2 95% $1.83 PE r Civic/School/Church $108,673,000 42% 12,312,100 SF Senior Living/Assisted Care 21% 3 95% $2.22 Sq t Service- Hotel/Restaurant/Etc. 20% 2 95% $1.41 Q a� L U_ 0 1.I 1I0^ V! a c m E z U 0 r r Q 30 Page Puget Sound Fire 2023—2028 Capital Plan Packet Pg. 86 8.1 • KENT *A S M IN G T O N DATE: November 15, 2022 TO: Kent City Council SUBJECT: Comprehensive Plan Amendment — Kent, Auburn, and Federal Way School Districts' 2023-2028 Capital Facilities Plans — Ordinance - Adopt MOTION: I move to adopt Ordinance No. 4447, amending the Capital Facilities Element of the Kent Comprehensive Plan by adopting the Kent, Auburn, and Federal Way School Districts' 2023-2028 Capital Facilities Plans. SUMMARY: The Kent City Code provides for imposition of school impact fees on behalf of any school district which provides to the City annual updates of their capital facilities plan; the plans are adopted by reference as part of the Capital Facilities Element of the Kent Comprehensive Plan. This ordinance is the yearly incorporation of the Kent, Auburn, and Federal Way School Districts' Capital Facilities Plans into the Kent Comprehensive Plan Capital Facilities Element. The City Council held a public hearing on this item on October 18, 2022. BUDGET IMPACT: As described. SUPPORTS STRATEGIC PLAN GOAL: Innovative Government - Delivering outstanding customer service, developing leaders, and fostering innovation. Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. ATTACHMENTS: 1. Comp Plan Amendment - Kent, Auburn and Federal Way School Districts' 2023-2028 CFP - Ordinance (PDF) Packet Pg. 87 8.1 11/01/22 Operations and Public Safety Committee MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS]Next: 11/15/2022 7:00 PM MOVER: Toni Troutner, Councilmember SECONDER: Marli Larimer, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner Packet Pg. 88 8.I.a a� c :r Q. 0 Q m c 0 c L ORDINANCE NO. 4447 N M M N AN ORDINANCE of the City Council of the c 0 City of Kent, Washington, amending the Kent Comprehensive Plan and its Capital Facilities o Element to include the Capital Facilities Plans of the a Kent, Federal Way, and Auburn School Districts U- (CPZ-2022-1). 00 N O N M N O RECITALS v, r U L Y A. The City of Kent has adopted a school impact fee program as o authorized by the State Growth Management Act (GMA) and RCW 0 82.02.050. Impact fees may be collected and spent only for the public facilities which are addressed by the Capital Facilities Plan Element of the City's comprehensive plan. In order to collect school impact fees to be spent by the school districts, the City must adopt the schools' Capital Facilities U- Plans into the City's Capital Facilities Plan Element. a c L B. The State of Washington Growth Management Act (GMA) a requires internal consistency among comprehensive plan elements and the Y plans from other jurisdictions. To assure that comprehensive plans remain c relevant and up to date, the GMA allows amendments to the capital facilities element of comprehensive plans concurrently with the adoption or E amendment of a city budget. RCW 36.70A.130(2)(a)(iv). Q 0 a. C. The City of Kent has established procedures for amending the E Comprehensive Plan in Chapter 12.02 of the Kent City Code (KCC), allowing L) 1 Comprehensive Plan Amendment 2021-2022 - 2026-2027 School E Dist. School District Capital Facilities Plans U 0 r Q Packet Pg. 89 8.I.a c amendment of the Capital Facilities Element of the Comprehensive Plan a 0 concurrently with the adoption or amendment of the City budget and Q a� allowing the City Council to hold the public hearing instead of the Land Use and Planning Board, as laid out in KCC 12.02.010. 0 D. The Kent, Federal Way, and Auburn School Districts have N M submitted proposed amendments to their Capital Facilities Plans to be a� included in an amendment of the City's Capital Facilities Element of the c Comprehensive Plan. 0 E. After providing appropriate public notice, the City Council of U- the City of Kent considered the requested Comprehensive Plan amendment o N and held a public hearing on the same on October 18, 2022. M Co04 N F. On September 15, 2022, the City provided the required 60 day L notification under RCW 36.70A.106 to the State of Washington of the City's N 0 proposed amendment to the Capital Facilities Element of the Comprehensive 6 Plan. The 60 day notice period has passed, and by operation of law, it is n deemed approved. L G. On November 15, 2022, the City Council of the City of Kent approved the Capital Facilities Element amendment CPZ-2022-1 to include c the Capital Facilities Plans of the Kent, Federal Way, and Auburn School L Districts, as set forth in Exhibit "A" attached and incorporated by this � a reference. c a� Y NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, a� WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: E c a� E Q c a a E 0 U 2 Comprehensive Plan Amendment 2021-2022 - 2026-2027 School E Dist. School District Capital Facilities Plans r Q Packet Pg. 90 8.I.a a� c ORDINANCE a 0 SECTION 1. - Amendment. The Kent Comprehensive Plan, and its Q as Capital Facilities Element, are amended to include the Capital Facilities Plans c of the Kent, Federal Way, and Auburn School Districts, as set forth in Exhibit 0 "A" attached and incorporated by this reference (CPZ-2022-1). N M M SECTION 2. - Corrections by City Clerk or Code Reviser. Upon 0 approval of the city attorney, the city clerk and the code reviser are L authorized to make necessary corrections to this ordinance, including the 0 correction of clerical errors; ordinance, section, or subsection numbering; or U- references to other local, state, or federal laws, codes, rules, or regulations. o N O SECTION 3. - Severability. If any one or more section, subsection, N N r or sentence of this ordinance is held to be unconstitutional or invalid, that i decision will not affect the validity of the remaining portion of this ordinance o and the same shall remain in full force and effect. 00 SECTION 4. - Effective Date. This ordinance will take effect and be in force 30 days from and after its passage, as provided by law. a� U- c �a c L November 15, 2022 DANA RALPH, MAYOR Date Approved Q a� Y ATTEST: r c as E c November 15, 2022 KIMBERLEY A. KOMOTO, CITY CLERK Date Adopted Q c 0 November 18, 2022 a. 0. Date Published E 0 U 3 Comprehensive Plan Amendment 2021-2022 - 2026-2027 School E Dist. School District Capital Facilities Plans U 0 r Q Packet Pg. 91 8.I.a c w Q. APPROVED AS TO FORM: Q a� c c TAMMY WHITE, CITY ATTORNEY 0 N M M V C fC C L 0 U- U 00 N O N M N Co N y r V �L 0 0 V U) L Q� U- R L a Y c a� c d E Q r- M d om E 0 U 4 Comprehensive Plan Amendment 2021-2022 - 2026-2027 School E Dist. School District Capital Facilities Plans r Q Packet Pg. 92 8.I.a 4' KENT SCHOOL DISTRICT EQUITY EXCELLENCE , COMMUNITY a L O Six-Year Capital Facilities Plan M M 2021-2022 through 2027-2028 L June 2022 0 a U_ U Kent School District No. 415 N 12033 SE 2561h Street N Kent, Washington 98030-6643 N 0 (253) 373-7526 N N r V L Y N BOARD of DIRECTORS °o Ms. Leslie Hamada, President to Mr. Joe Bento, Vice President � Mr. Awale Farah, Legislative Representativecc Ms. Michele Bettinger, Director Mr. Tim Clark, Director c ca c L ADMINISTRATION a a� Israel Vela Y Superintendent of Schools E Dr. Wade Barringer, Senior Executive Director Strategic Initiatives & Operations E Dave Bussard, Executive Director Operations & Facilities Q Sara Dumlao, Interim Assistant Director of Procurement a a E 0 U c m E t U r Q Packet Pg. 93 8.I.a a� c :r Q. Six-Year Capital Facilities Plan L O Table of Contents N M M - Executive Summary...................................................................................................1 c c II -Six-Year Enrollment Projection...............................................................................3 =a 0 III - Current Kent School District "Standard of Service" .................................................7 a Current Standards of Service for Elementary Students.................................................. 7 v 00 Current District Standards of Service for Secondary Students 8 N N M N IV- Inventory and Capacity of Existing Schools 9 CN c N r V �L V-Six-Year Planning and Construction Plan................................................................14 w 0 6 VI - Portable Classrooms.............................................................................................19 VII - Projected Six-Year Classroom Capacity 20 f° cc L w VIII Finance Plan 26 U_ c IX -Summary of Changes to June 2021 Capital Facilities Plan......................................36 f° c L X-Appendices............................................................................................................37 a as Y c a� c a� E Q c a. 0. E 0 U c m E M U 0 r Q Packet Pg. 94 8.I.a a� c - Executive Summary o a This Six-Year Capital Facilities Plan has been prepared by the Kent School District as the organization's capital facilities planning document, in compliance with the requirements of Washington's Growth Management Act, King County Code K.C.C. 21A.43 and Cities of Kent, Covington, Renton, Auburn, Black Diamond, Maple Valley, and SeaTac. This annual Plan update was prepared using data available in the spring of 2022 for the 2022-2023 school year. N This annual update of the Plan reflects no new major capital projects, a zero-dollar impact fee rate due to declining enrollment and new capacity study. c c This Plan is consistent with prior long-term capital facilities plans adopted by the Kent School District. This Plan is not intended to be the sole planning document for all the district's needs. 0 The district may prepare interim and periodic Long-Range Capital Facilities Plans consistent a with Board Policies, considering a longer or shorter period, other factors and trends in the use U 00 of facilities, and other needs of the district as may be required. o N N Prior Capital Facilities Plans of the Kent School District have been adopted by Metropolitan N King County Council and Cities of Kent, Covington, Auburn, and Renton and included in the r Capital Facilities Plan element of the Comprehensive Plans of each jurisdiction. This Plan has also been submitted to the cities of Black Diamond, Maple Valley, and SeaTac for their o information and inclusion in their Comprehensive Plans. o 0 In order for impact fees to be collected in the unincorporated areas of Kent School District, U) the Metropolitan King County Council must adopt this Plan and a fee-implementing ordinance f° for the District. For impact fees to be collected in the incorporated portions of the District,the L cities of Kent, Covington, Renton and Auburn must also adopt this Plan and their own school impact fee ordinances. ii c �a This Capital Facilities Plan establishes a standard of service in order to ascertain current and i future capacity. While the State Superintendent of Public Instruction establishes square footage guidelines for capacity,those guidelines do not account for local program needs in the a District. The Growth Management Act, King County and City codes and ordinances authorize a� the District to make adjustments to the standard of service based on specific needs for Y students of the District. as E This Plan includes the standard of service as established by Kent School District. Program capacity is based on an average capacity and updated to reflect changes to special programs Q served in each building. Portables in the capacity calculation use the same standard of service as the permanent facilities. a a E 0 U c m E t U r Q Packet Pg. 95 8.I.a a� c The capacity of each school in the District is calculated based on the District's standard of . service and the existing inventory of permanent facilities. The District's program capacity a of permanent facilities reflects program changes and the state's mandated reduction of class size to meet the standard of service for Kent School District. Portables provide additional interim capacity. O Kent School District is the fifth largest (FTE basis) district in the state. Enrollment is N electronically reported monthly to the Office of the Superintendent of Public Instruction ("OSPI")on Form P-223.Although funding apportionment is based on Annual Average Full Time Equivalent (AAFTE), enrollment on October 1 is a widely recognized "snapshot in time"that is used to report the District's enrollment for the year as reported to OSPI. L O The District's standard of service, enrollment history and projections, and use of interim facilities are reviewed in detail in various sections of this Plan. The District plans to continue U to satisfy concurrency requirements through the interim use of portables. o N This Plan currently represents projects in process funded primarily bythe Kent School District's N 2016 Bond, as well as the 2018 Capital Construction Levy. Additional information about these r projects can be found on the district's capital projects homepage (link . Additionally, project updates sent to our community of stakeholders can be accessed on the KSD website link . 0 0 Based on revised student generation rates, and district enrollment projects, the district has updated the proposed student impact fee rate for the coming year. For a short overview, see Section IX (Summary of Changes to the June 2021 Capital Facilities Plan). L U- L Q Y c a� c a� E Q c d 0. E 0 U c m E t U 0 r Q Packet Pg. 96 8.I.a II - Six - Year Enrollment Projection For capital facilities planning, enrollment growth projections are based on cohort survival and a student yield from documented residential construction projected over the next six years (See a Table 2). For this Plan, the district relied substantially on the results from Dr. Les Kendrick's study of long-range enrollment forecasts for the Kent School District in the Winter of 2021. c c �a King County live births and the District's relational percentage average were used to determine p the number of kindergartners entering the system (See Table 1). 8.26% of 25,273 King County live births in 2017 is projected for 2,087 students expected in Kindergarten for October 1, M 2022. This is a decrease of 738 live births in King County over the previous year (See Table 2). c Early Childhood Education students (also identified as "ECE"), "Early Childhood Special Education ("ECSE") students are forecast and reported to OSPI separately on Form P-223H for 0 Special Education Enrollment. Capacity is reserved to serve students in the ECE programs at a elementary schools. v 00 N In addition to live birth data, enrollment projections for October 1, 2022 going forward rely N upon the results of the enrollment study by Dr. Kendrick, utilizing the "medium growth" N methodology. N N r V L Within practical limits, the District has kept abreast of proposed developments. The District w will continue to track new development activity to determine impact to schools. Information on new residential developments and the completion of these proposed developments in all 0 jurisdictions will be considered in the District's future analysis of growth projections. The Kent School District serves eight permitting jurisdictions: unincorporated King County,the cc cities of Kent, Covington, Renton, and Auburn and smaller portions of the cities of SeaTac, Black Diamond, and Maple Valley. c �a c L Q Y c a� c a� E Q c d 0. E 0 U c m E t U 0 r Q 3 Packet Pg. 97 8.I.a a� c STUDENT GENERATION FACTOR a 0 "Student Factor" is defined by King County code as "the number derived by a school district to describe how many students of each grade span are expected to be generated by a dwelling unit" based on district records of average actual student generated rates for developments completed within the last ten years. p m Following these guidelines, the student generation rate for Kent School District is as follows: M as c 0 Single Family Elementary .270 Middle School .105 0 Senior High .075 a Total .450 v 00 N O N Multi-Family Elementary .082 N Middle School .035 `" N Senior High .029 U Total .146 w 0 6 0 The student generation factor is based on 2,967 SFD (Single Family Detached) units built between 2012 and 2022. There are 801 K-6 students geocoded to those homes. Therefore, the SFD student yield for students in grades K thru 6 is 0.270, translating to 0.27 student for every new SFD unit built or 27 students for every 100. Apartments and Condos were calculated independently, then combined for the Multi-Family attached student yields. U_ In preparing the 2021-2022 to 2026-2027 Capital Facilities Plan the District contracted with Davis Demographics, a noted expert in demographic studies for school districts, to analyze and prepare the 3 student generation factor. EDC included both "garden" and "urban style" apartments in the calculation a for multi-family residences. a� Y Within the district's borders there are several income-based and multi-family housing projects coming on-line in 2022/2023. Once developed with occupancy occurring the District does recognize that the student generation for multi-family housing may impact future Capital Facilities Plan updates. Q c 0 a a E 0 U c m E t U r Q 4 Packet Pg. 98 8.I.a KENT SCHOOL DISTRICT No. 415 OCTOBER REPORT 1251 H (HEADCOUNT) ENROLLMENT HISTORY Im C W 0. 0 Q For 2022 UP - Headcount Enrollment History LB=Live Births LB in 2008 LB in 2009 LB in 2010 LB in 2011 LB in 2012 LB in 2013 LB in 2014 LB in 2015 LB in 2016 O October HC Enrollment 2013 2014 2015 2016 2017 2018 2019 2020 2021 w King County Live Births' 25,222 25,057 24,514 24,630 25,032 24,910 25,348 25,487 26,011 M Increase/Decrease 323 -165 -543 116 402 280 316 139 524 Kindergarten/Birth%' 8.40% 8.34% 8.34% 8.17% 8.14% 7.98% 7.93% 6.68% 7.06% V C Kinder arten 2,119 2,090 2,045 2,013 2,037 1,989 2,010 1,703 1,836 Grade 1 2,186 2,127 2,131 2,067 2,056 2,061 2,036 1,882 1,768 L Grade 2 2,055 2,190 2,163 2,163 2,077 2,008 2,091 1,980 1,817 O Grade 3 1,922 2,070 2,176 2,195 2,143 2,043 1,995 2,001 1,938 a Grade 4 2,087 1,956 2,089 2,195 2,218 2,118 2,038 1,912 1,924 LL V Grade 5 2,008 2,116 1,958 2,103 2,189 2,169 2,120 1,937 1,872 N Grade 6 2,079 2,023 2,058 1,952 2,120 2,184 2,164 2,024 1,894 c N Grade 7 Middle School 2,046 2,104 1,974 2,021 1,922 2,044 2,166 2,010 1,925 N Grade 8 2,121 2,091 2,100 2,021 2,043 1,882 2,073 2,086 1,937 N Grade 9 Senior High 2,483 2,428 2,093 2,105 2,006 2,004 1,888 2,006 2,042 in Grade 10 " 2,046 2,151 2,165 2,099 2,080 1,946 2,035 1,813 1,959 2 �L Grade 11 " 1,873 1,802 1,818 1,865 1,823 1,732 1,663 1,744 1,583 y_ Grade 12 " 1,539 1,576 1,742 1,730 1,810 1,654 1,634 1,484 1,655 8 Total Enrollment z 26,564 26,724 26,512 26,529 26,524 25,834 25,913 24,582 24,150 0 z v Yearly Headcount N Increase/Decrease -48 160 -212 17 -5 -690 79 -1,331 -432 Cumulative Increase -267 -107 -319 -302 -307 -997 -918 -2,249 -2,681 Change to Full Day Kindergarten for all schools 1 This number indicates actual births in King County 5 years prior to enrollment year as updated by Washington State Department of 4) LL Health,Center for Health Statistics.Kent School District percentage based on actual Kindergarten enrollment 5 years later. z Enrollment reported to OSPI on Form P-223 generates basic education funding and excludes Early Childhood Special Education "ECSE"&"132"or Birth to 2 Preschool Inclusive Education and excludes College-only Running Start students. C L 3 3 Q C N Y c c E a a a E 0 U c d E t c� co Q Kent School District Six-Year Capital Facilities Plan Table 1 May 2022 5 Packet Pg. 99 8.I.a KENT SCHOOL DISTRICT No. 415 SIX - YEAR ENROLLMENT PROJECTION a 0 Q 2021 - 2027 Enrollment Projections Full Day Kindergarten at all Elem LB in 2016 LB in 2017 LB in 2018 1 LB in 2019 1 LB in 2020 Est LB in 2021 Est.LB in 2022 C ACTUAL1.2 ENROLLMENT PROJECTED ENROLLMENT O October 2021 2022 2023 2024 2025 2026 2027 M King County Live Births 26,011 25,273 24,337 24,090 24,031 24,344 24,669 Increase/Decrease 524 -738 -936 -247 -59 313 325 a) c� Kindergarten/Birth % 7.06% 8.26% 8.19% 8.22% 8.23% 8.13% 8.13% FD Kindergarten 1,836 2,087 1,993 1,979 1,978 1,980 2,006 c Grade 1 1,768 2,096 2,143 2,041 2,027 2,024 2,026 0 Grade 2 1,817 2,079 2,103 2,146 2,044 2,028 2,025 r Grade 3 1,938 2,008 2,088 2,107 2,150 2,046 2,030 LLLL Grade 4 1,924 2,003 2,020 2,096 2,115 2,156 2,052 U o Grade 5 1,872 2,033 2,000 2,013 2,089 2,106 2,146 N 0 Grade 6 1,894 1,964 2,060 2,021 2,035 2,109 2,126 N Grade 7 Middle School 1,925 2,007 1,976 2,068 2,029 2,041 2,115 c Grade 8 1,937 2,072 2,032 1,997 2,090 2,049 2,060 N Grade 9 Senior High 2,042 2,274 2,263 2,216 2,178 2,276 2,232 +y, Grade 10 " 1,959 2,138 2,116 2,102 2,058 2,021 2,112 Grade 11 " 1,583 1,669 1,859 1,836 1,824 1,784 1,751 y Grade 12 " 1,655 1,320 1,465 1,628 1,608 1,596 1,561 Total Enrollment Projection 24,150 25,750 26,118 26,250 26,225 26,216 26,242 0 z v Yearly Increase/Decrease 432 1,600 368 132 -25 -9 26 Yearly Increase/Decrease% -1.76% 6.63% 1.43% 0.51% -0.10% -0.03% 0.10% Total Enrollment Projection* 24,150 25,750 26,118 26,250 26,225 26,216 26,242 2 d *Does not include iGrad,RS LL Live births for King County are estimates for year 2021 &2022 Projection Source: Les Kendrick Demographic Study 2021 "Medium Growth Model" c L 3 3 Q d Y c c E a to a a E 0 U c d E t c� co Q Kent School District Six-Year Capital Facilities Plan Table 2 May 2022 6 Packet Pg. 100 8.I.a III - Current Kent School District "Standard of Service" In order to determine the capacity of facilities in a school district, King County Code a 21A.06.1225 references a "standard of service"that each school district must establish in order -°a to ascertain its overall capacity. The standard of service identifies the program year, the class size, the number of classrooms, students and programs of special need, and other factors determined by the district which would best serve the student population. L 0 This Plan includes the standard of service as established by Kent School District. The District has identified schools with significant special needs programs as "impact" schools and the M standard of service targets a lower-class size at those facilities. Portables included in the as capacity calculation use the same standard of service as the permanentfacilities. c The standard of service defined herein will continue to evolve in the future. Kent School 0 District is continuing a long-term strategic planning process combined with review of changes a to capacity and standard of service. This process will affect various aspects of the District's v standard of service and future changes will be reflected in future capital facilities plans. N 0 N Current Standards of Service for Elementary Students o N N • Class size ratio for grades K - 3 is planned for an average of 23 students per class, not U L to exceed 26. y • Class size ratio for grades 4 - 6 is planned for an average of 27 students per class, not to exceed 29. °o Some special programs require specialized classroom space and the program capacity of some of the buildings housing these programs is reduced. Some students, for example, leave their cc regular classroom for a short period of time to receive instruction in special programs and space must be allocated to serve these programs. c Students may also be provided music instruction and physical education in a separate c classroom or facility. Q Some identified students will also be provided educational opportunities in classrooms for special programs such as those designated as follows: Y English Learners (EL) Education for Disadvantaged Students (Title 1)— Federal Program Learning Assisted Programs (LAP) —State Program Highly Capable Students—State Program Q c Reading, math or science Labs Dual Language Programs in four elementary schools and one middle school 0. E 0 U Inclusive Education Service for Elementary and Secondary students with disabilities may be provided in a separate or self-contained classroom sometimes with a capacity of 10-15 E students, depending on the program. M 0 r Q Packet Pg. 101 8.I.a Current District Standards of Service for Secondary Students The standards of service outlined below reflect only those programs and educational a opportunities provided to secondary students which directly affect the capacity of the school a buildings per the negotiated collective bargaining agreement with KEA. c • The average class size ratio for grades 7-8 is 30 students per class and 143 students per day,with a maximum daily class load/enrollment of 150 based on five class periods o per day. N • The average class size ratio for grades 9-12 is 32 students per class and 153 students per day,with a maximum daily class load/enrollment of 160 based on five class periods per day. c �a L Like Inclusive Education Programs listed above, many other secondary programs require o specialized classroom space which can reduce the functional capacity of the permanent school buildings, such as technology labs, performing arts activities, a variety of career and technical U education programs, and other specialized programs. o N M N Space or Classroom Utilization r U L Y As a result of scheduling conflicts for student programs, the need for specialized rooms for 0 certain programs,and the need for teachers to have a workspace during their planning periods, o it is not possible to achieve 100% utilization of regular teaching stations at secondary schools. Based on the analysis of actual utilization of classrooms, the Kent School District has (n determined that the standard utilization rate is 95%for secondary schools. Functional capacity at elementary schools reflects 100% utilization at the elementary level. 3.1 cc L M U- L Q Y c a� c a� E Q c a. 0. E 0 U c m E M U 0 r Q 8 Packet Pg. 102 8.I.a IV - Inventory and Capacity of Existing Schools Currently,the District has permanent functional capacity to house 39,946 students and interim a (portable) capacity to house 4,360. This capacity is based on the District's Standard of Service -oa as set forth in Section III. Included in this Plan is an inventory of the District's schools by type, Q as address and current capacity(See Table 3).The ratio between permanent capacity and portable capacity is 89.1%-10.9%. L 0 The functional capacity is periodically updated for changes in the programs, additional classrooms, and new schools. Functional capacity has been updated in this Plan to reflect M program changes implemented in the Fall of 2021. m c Calculation of Elementary, Middle School and Senior High School capacities are set forth in c Appendices A, B, and C. Maps of existing schools are included. 0 a- For clarification, the following is a brief description of some of the non-traditional programs v for students in Kent School District: N 0 N The 2021-2022 school year began with our newly branded Academy Program within the N 0 district, housed at our new Kent Laboratory Academy. The project was approved by the Kent N Board of Directors in 2019 by utilizing funding from the 2016 Bond Project "20 Classrooms". The new facility has 24 classrooms and will now be utilized for many types of Academy related y programs. The previous facility of this program (Kent Phoenix Academy Campus) will have the o voter approved 2018 Levy Projects completed and has added to our current capacity for our °o District at the secondary level in the future. iGrad - Kent School District has developed the Individualized Graduation and Degree Program or "iGrad". iGrad is an Open Door (Drop-out Reengagement) School that offers a second plus chance to students aged 16-21 who have dropped out of high school or are at risk of not earning a high school diploma by age 21. iGrad is not included in this Capital Facilities Plan, because it is served as a leased space at the Kent Hill Plaza Shopping Center. Over the past a three years, enrollment in the iGrad program has averaged over 300 students. 3 Q a� Y c a� c a� E Q c a. 0. E 0 U c m E t U 0 r Q 9 Packet Pg. 103 KENT SCHOOL DISTRICT No. 415 INVENTORY and CAPACITY of EXISTING SCHOOLS 2021 -2022 m SCHOOL Year opened ABR ADDRESS Functional r a� Capacity r a 0 Carriage Crest Elementary 1990 CC 18235- 140th Avenue SE, Renton 98058 626 Q Cedar Valley Elementary 1971 CV 26500 Timberlane Way SE, Covington 98042 568 v Covington Elementary 2018 CO 25811 156th Avenue SE,Covington 98042 744 c Crestwood Elementary 1980 CW 25225-180th Avenue SE, Covington 98042 629 L East Hill Elementary 1953 EH 9825 S 240th Street, Kent 98031 779 O Emerald Park 1999 EP 11800 SE 216th Street, Kent 98031 653 co N Fairwood Elementary 1969 FW 16600-148th Avenue SE, Renton 98058 528 Cl) M George T. Daniel Elementary 1992 DE 11310 SE 248th Street, Kent 98030 640 Glenridge Elementary 1996 GR 19405-120th Avenue SE, Renton 98058 591 to Grass Lake Elementary 1971 GL 28700-191st Place SE, Kent 98042 595 C Horizon Elementary 1990 HE 27641 -144th Avenue SE, Kent 98042 634 O Jenkins Creek Elementary 1987 JC 26915-186th Avenue SE, Covington 98042 668 1 IL Kent Elementary 1999 KE 24700-64th Avenue South, Kent 98032 760 ILL V Lake Youngs Elementary 1965 LY 19660-142nd Avenue SE, Kent 98042 725 ap Martin Sortun Elementary 1987 MS 12711 SE 248th Street, Kent 98030 768 N Meadow Ridge Elementary 1994 MR 27710-108th Avenue SE, Kent 98030 706 CO) N Meridian Elementary 1939 ME 25621 -140th Avenue SE, Kent 98042 820 N Millennium Elementary 2000 ML 11919 SE 270th Street, Kent 98030 688 Neely-O'Brien Elementary 1990 NO 6300 South 236th Street, Kent 98032 864 C Panther Lake Elementary 2009 PL 12022 SE 216th Street, Kent, 98031 813 N 0 Park Orchard Elementary 1963 PO 11010 SE 232nd Street, Kent 98031 728 G Pine Tree Elementary 1967 PT 27825-118th Avenue SE, Kent 98030 732 0 t Ridgewood Elementary 1987 RW 18030-162nd Place SE, Renton 98058 661 j River Ridge Elementary 2021 RR 00000-22420 Military Rd S SeaTac,WA 886 Sawyer Woods Elementary 1994 SW 31135-228th Ave SE, Black Diamond 98010 549 Scenic Hill Elementary 1960 SH 26025 Woodland Way South, Kent 98030 837 Soos Creek Elementary 1971 SC 12651 SE 218th Place, Kent 98031 591LL y Springbrook Elementary 1969 SB 20035-100th Avenue SE, Kent 98031 730 Sunrise Elementary 1992 SR 22300-132nd Avenue SE, Kent 98042 719 c Elementary TOTAL 20,232 Cedar Heights Middle School 1993 CH 19640 SE 272 Street, Covington 98042 1,170 Q Mattson Middle School 1981 MA 16400 SE 251st Street, Covington 98042 1,020 = Meeker Middle School 1970 MK 12600 SE 192nd Street, Renton 98058 1170 Y Meridian Middle School 1958 MM 23480-120th Avenue SE, Kent 98031 1,110 ' Mill Creek Middle School 2005 MC 620 North Central Avenue, Kent 98032 1,200 Northwood Middle School 1996 NW 17007 SE 184th Street, Renton 98058 1,140 c Kent Phoenix Acedamy 1966 KPA 11000 SE 264th Street, Kent 98030 1,140 Middle School TOTAL 7,950 Q c R Kent-Meridian High School 1951 KM 10020 SE 256th Street, Kent 98030 2,595 d Kentlake Senior High School 1997 KL 21401 SE 300th Street, Kent 98042 2,714 E Kentridge Senior High School 1968 KR 12430 SE 208th Street, Kent 98031 2,996 V Kentwood Senior High School 1981 KW 25800-164th Avenue SE, Covington 98042 2,917 r c d Senior High TOTAL 11,222 E t v Kent Laboratory Academy 2021 KLA 00000-208th St Kent,WA 98030 542 DISTRICT TOTAL 39,946 Q Kent School District Six-Year Capital Facilities Plan 10 Table 3 Packet Pg. 104 'Oh �` KENT SCHOOL DISTRICT ElementarySchoo1 8ound $•Ia EQUITY I EXCELLENCE I COMMUNITY v Tukwila Elliott G -6 Mir r l Seattle-Tacoma McMlcken �FairwoodES a LL . International Heights M Fai ood If U Airport w an Country Cedar �� Mi N Club Mountain c Gt Issaqu c e S 180th 5t Ce Natul CV e Carriage Ridgewood ES Cl) 167 Crest ES Bk C 5 188th St 515 Ilk Cedar Grove SeaTac N pring 09 181 L ke/Lake Glenridge,ES ire Park Lake Ilk Youngs_ES �� yL.r SPringbrook ES Lake °0 Youngs O L � Panther Emerald - V Lake'El Park ES 18 (n Des Moines Ek Q Soos Creek ES River Ridge ES I Su'ise ES !� Ilk Park S 24th St i Ne Orchard ES II Brien ES N 4 ® 1 Maple Valley u_ Midway 1 East Hill ES c m SE 2 Ken f ES' S 5 Daniel ES Martin L n :y Zk e nt Sortun ES 3 � Ir Meridian � O Ln # Heights Crestwood ES 3 41 99 Regional 1l Q U' Q Scenic Justice Meridian ES Covington ES E Hill ES The Outreach 1� AL Program' in 10 Cedar Valley ES Jenkins ilkr Millennium ES Creek ES Cherokee Bay Star Lake , d Coving Park a)Meadow � Ridge ES Horizon ES v E Pinedree.ES ® E J Grass Lake ES Henrys Q � 5 288th St � � z d 509 Q m / L ke E ke N _ So yerLn V T � � �552 ft " Q ~ .,Lea Hill wowods ES C a� E E 5 320th St v N a Auburn Auburn Washington Black Diamond ral Way Narrows National Golf i5 I i Natural Area clu I b w 105 Packet Pg. Miles Ln 4& KENT SCHOOL DISTRICT -n EQUITY EXCELLENCE COMMUNITY Middle School Bound 8•I.a VVVV VVVV 518 Maplewood w Tukwila Elliott > 4` Mirrorr Il LL uj McMicken w Ll U Fai ood Golf 00 andy Heights > an Country Cedar Middle c k Club tQ Issaquah C N Mountain Cedar�' Natural A N s 180th St 1fi7 G S 188th St SeaTac s15 �ivorthwood MS Cedar Grove 4 So9 181 Meeke MS V 618 ft .. - 1 to f7 Lake O Youngs ^� /� t v Des Moines Natural ?� Resources Area L SE 224th S 228th St Meri LL Maple Valley Midway 181 Mill Creek MS S_ L L MeM,'.Rms p eights 3 L m Q 99 Mill Crec SE 256th St Q < Earthworks Park Lu v Y Q Cedar Cherokee Ba +' Star Lake gton 516 Heights Park y a) s o � Ra d , Henrys Q z ca a m L ke CL r Lake T Q ier p (U 552 ft a Lea Hill > a� S 320th st E t V N +, Auburn ton Washing Q Auburn Black Diamonc deral Way Narrows National Golf Natural Area Club 0 0.5 1 2 w 12 I I I I I Packet Pg. 106 Miles 4& KEIVT SCHOOL DISTRICT High School 8oundIm EQUITY EXCELLENCE COMMUNITY VVVV VVVV 518 Maplewood w Tukwila Elliott >> Mirrorr d LL uj McMicken w Ll U Fai ood Golf �a 00 andy Heights > an Country Cedar Middle c k Club tQ Issaquah C N Mountain Cedar�' Natural A N S 180th St G E7 N S 188th St SeaTac 515 Cedar Grave N So9 181 V 1 w �618 ft .7 rn a usa Kentridge HS Lake L Youngs v Des Moines i 1s >, Green River Natural Resources Area L SE 224th St � c,228th St N Maple Valley LL Midway 181 SE 2 515 L Kent Kent Meridia o Meridian_HS Hei ht L > 99 Mill C&k tw HS Q < Earthworks SE 256th St Ken ood Park Star Lake < Cherokee Bay Park am N s E M V� O � Ra d , Henrys Q z ca a z a Kentlake HS Q• r Lake T Q So yer V �552ft a a Lea Hill > a� S 320th st E t V N +, Auburn ton Washing Q Auburn Black Diamonc deral Way Narrows National Golf Natural Area Club 0 0.5 1 2 w 13 I I I I I I Packet Pg. 107 Miles "� 8.I.a a� c V - Six-Year Planning and Construction Plan o a In November 2016, the voters of the Kent School District approved a bond measure for $252 million. This new bonding authority provided for the replacement for Covington Elementary school, which opened in August of 2018. The new River Ridge Elementary school and our new Kent Laboratory Academy opened August 2021. 0 m N As a critical component of capital facilities planning, county and city planners and decision- makers are encouraged to consider safe walking conditions for all students when reviewing applications and design plans for new roads and developments. This should include sidewalks for pedestrian safety to and from school and bus stops as well as bus pull-outs and turn- arounds. 0 a- Included inthis Plan isan inventoryof potential projectsand sites identified bythe District which v 00 are potentially acceptable site alternatives in the future (See Table 4&Sitemap). N 0 N N Voter approved bond issues have included funding for the purchase of sites for some of these N and future schools, and the sites acquired to date are included in this Plan. Some funding is secured for purchase of additional sites, but some may be funded with impact fees as needed. N Not all undeveloped properties meet current school construction requirements, and some o property may be traded or sold to meet future facility needs. 6 The Board will continue an annual review of standards of service and those decisions will be `n to reflected in each update of the Capital Facilities Plan. L Our District is in the initial stages of a future Capital Measure which is aligned to Strategic Plan and continues to make a priority to revitalize, rejuvenate and rebuild our aging schools as well U_ as begin a process to remove interim classroom portables and find room or create permanent structures to reduce and eventually eliminate the more than 172 portable classrooms in our district. We will continue to determine capacity versus enrollment as well as programs to ensure this goal to reduce and or eliminate all portables in our district is obtained in the next a several years. Y As a part of the planning process, the District has been tracking a few major development projects which have affected enrollment and will continue to increase students' forecasts. On E Meeker Street in Kent we have seen several major apartment complexes, ETHOS and Midtown 64 Apartments. These continue to have an impact on enrollment as they fill up their newly Q built facilities. Alexian Gateway Project is located on the corner of Military Road and Veterans Drive in Kent and will start occupancy in school year 2023-2024, with 283 planned units. a. a E 0 In Covington,we are tracking a multi-family house development which has been approved and L) construction has begun. The 1700-unit Lakepointe Urban Community will fall within our enrollment boundary and proposed completion of Phase 4 is shown to be 2027. E U 0 r a 14 Packet Pg. 108 8.I.a c Construction in the Kent School District boundaries have been steadily rising over the last a three years and planned communities are now being recognized through the planning teams Q in multiple city and county jurisdictions we serve. c c L 0 N M M V C fC C L 0 U 00 N O N M N CO N y r V �L 0 0 V U) L Q� U- R L a Y c a� c d E Q c d 0. E 0 U c E t c.� r Q 15 Packet Pg. 109 8.I.a APARTMENT PROJECTS WITH MULTIPLE BUILDINGS SHALL HAVE MONUMENT SIGNS------- SHOWING THE STREET ADDRESSES OF EACH BUILDING AT EACH VEHICLE ENTRANCE TO THE SITE. EACH ETHICAL ENTRANCE SHALL ALSO HAVE AN ILLUMINATED SITE PLAN AND/OR DIRECTLY SIGNS. THE SIGNS SHALL SHOW THE LOCATION OF THE SIGN (THE VIEWER'S I /< CURRENT LOCATION)AND ALL BUILDING ADDRESSES. DWELLING NUMBERS SHALL BE \ INCLUDED. THE MONUMENT SIGNS SHALL HAVE A CONTRASTING BACKGROUND COLOR. ALL SITE SIGNAGE TO BE PER OWNERS SPECIFICATION AND DESIGN AND UNDER SEPARATE PERMIT. KATERRA " INDICATE APPROXIMATE LOCATION OF ILLUMINATED BUILDING ADDRESS SIGNAGE. SIGNAGE FOR BUILDINGS MUST INCLUDE THE ENTIRE BUILDING ADDRESS AND STREET NAME. THE BUILDING ADDRESS SHALL BE NO LESS THAN SIX(6) INCHES IN HEIGHT. THE BUILDING SIGN SHALL HAVE A CONTRASTING BACKGROUND COLOR. I I 542 1 st AVE. SOUTH, FLOOR 4 SEATTLE, WASHINGTON 98104 ALL DRAWINGS,SPECIFICATIONS,PLANS,IDEAS, ARRANGEMENTS AND DESIGNS REPRESENTED OR REFERRED TO ARE THE PROPERTY OF AND ARE OWNED BY KATERRA INC.WHETHER THE PROJECT FOR WHICH THEY ARE MADE IS EXECUTED OR NOT.THEY WERE CREATED, EVOLVED,DEVELOPED AND PRODUCED FOR THE SOLE USE ON AND IN CONNECTION WITH THIS PROJECT AND NONE OF THE ABOVE MAY BE DISCLOSED OR GIVEN TO OR USED BY ANY PERSON,FIRM OR CORPORATION FOR ANY USE OR PURPOSE WHATSOEVER INCLUDING ANY OTHER PROJECT,EXCEPT UPON WRITTEN PERMISSION AND / - --- - _ _ - - - DIRECTION OF KATERRA INC. _ _ _ ©2019 KATERRA ARCHITECTURE LLC ©2019 KATERRA ARCHITECTURE II LLC ©2019 KATERRA ARCHITECTURE III PLLC ©2019 KATERRA ARCHITECTURE IV LLC I ` - -- 3106']�� 3107 � I 3102� � 3103 1 I ® L�______� I Consultant 3202 -------J 3110 3111 &3101 i �� 3302 3203 i 3206 3207 3210 3211 1 3201� 3402 3303 ; 3306 3307 3310 3311 3301 - ' U TRASH ENCLOSURES 3403 I 3406 3407 3410 3411 3401 v I 20 i 1�3a �� ----------- --------------------- ------------- ----------------J-L---------------- 3 db---- 1�3$ TRASH EN OS RES ---- ------------------------- 311 3214 I Owner -"',�g'1 v 3314 l 1 3� * \ 3101 3104 3105 3108 3109 3112 3414 12 \ o 0 0 0 0 0 0 0 0 ' I ' 3201 3204 3205 3208 3209 3212 I = A3 3301 3304 3305 rn " 3308 I 3309 312 I I TCR \ \ \ 1 \ 3401 3404 3405 3408 3409 3412 I TRAMMELL CROW RESIDENTIAL a v --- \ -� -------- I LL \ \\ \ D 2 3116 3115 +c \ \ \ 3216 &3215 a \ \ \ o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 �� 3316 3315 �9 3416 3415 I ) v v 236 ,\ ------------- - I o a v 23 ------ 3118 I o 3217 3218 33 = � 3317 3318 I c 1 - - 0 -- ML v ,Lg3 23� v �� 03 3417 3418 11331 I ab- \ \ FYI TRASH ENCLOSURES - I m � Q I ea �Z3 2 A\23 'Z ---------------- r--- -- - 3119 I a g3 ,�33 3 p ------ I � 3220 3219 I > v \ 3320 3319 II 3420 3419 II d d I o 9 2 � 2 9 y ------ \ 3122 II d 1 5 3221 3222 � 22� 05 2 3321 3322 II c \ -- A3`Z / 230 2 0� 3421 3422 111 II a v ���� Zt�05 Q v AMENITY SPACE II �132a O 2N°ar-------------------' $ 2 \ 1 co 22 231° � i� 3123 I M \ \ \ \ � 2�1 ------ � 3223 I ...- \ 3323 4) v 25 3224 3423 _ 3324 = 3424 Key plan � 230p9 2�1 LL ` \ 2� TRASH ENCLOSUR V 00 o N N �_ 1�221 Professional Seal w TRASH ENCLOSURES v rL13 o n o RECIS y -2�8 A R CI-1 T E 1�3�a \ O 000, 1000, d d LL STAIE 15 6� \ 13 � ,L"16 \ ` 1 / AL EXAN o GATEWAY ell\ 11216 121°� o APARTMENTS E E 23000 MILITARY RD S, 6 O 0 O G I<ENT, WA 98032 a G a 'a 15 G 11 11 O \ 0 Drawn By RM r \ �1 1'\1 -1201 o Project Manager RIM a / Job Number 075-18001 1 Date Of Original 12/13/19 Av�1° 0� v / ��, v / Revisions \ 1p n�0 ���OD vv / Mark Date Description / / 0 06/12/2019 PERMIT SET 2 01/09/2020 REV.3ITCD A�0 9 \ 1 "v" / UPDATES 6 05/22/2020 PC1 CORRECTIONS 1209 / LEGEND --------------- 3 / ONE BEDROOM UNITS / / / \ 1 06 �2p6 ;--------------� TWO BEDROOM UNITS / 2° THREE BEDROOM UNITS / / / I FC SET 3" 0 11N0'1 � / / 10/30/2020 / & TYPE A UNITS \ / / ----- NO UNIT - GARAGE ONLY \ UNIT BUILDING SIGNAGE NUMBERING/ NORTH ADDRESSING LV/ i 1 . UNIT NUMBERS READ TOP TO SHEET(1 ,2,3) BOTTOM (FLOOR 1 -4) AS INDICATED ON THE UNIT STACK UNIT NUMBERING PLAN G - 00 - 014 1 SCALE: 3/64"= 1'-0" 16 Packet Pg. 110 Phasin Le end NOTE: 8.La g g I I THE LOCATION OF DEVELOPMENT, INCLUDINGS ROADWA TRAILS, IS APPROXIMATE AND DOES NOT VEST TO THIER SPECIFIC WILL Phase 1 A - Maple Hills Division 5 LOCATION. THE LOCATION OF ALL DEVELOPMENT WILL BE BASED Preliminary Plat approval in third Quarter 2021. Construction and Final ON EXISTING CONDITIONS AT THE TIME OF APPLICATION AND THE Plat Recording 2022. TERMS OF THE PLANNED ACTION, THE DEVELOPMENT AGREEMENT Q AND APPLICABLE LOCAL, STATE,AND FEDERAL LAWS. O Phase I B - Approximate Years 2019-2024 a Establishment of final grade, construction of Covington Connector to Southeast boundary, construction of first phase of commercial development. Phase 2 - Approximate Years 2020-202S ° Establishment of final lake perimeter, construction of 191 st Place SE N extension and associated R-12 residential development, construction of M second phase of commercial development on peninsula. Phase 3 - Approximate Years 2023-2028 _ Construction of third phase of commercial development. L Phase 4 - Approximate Years 2020-2027 ° Phase 3 Completion of gravel pit reclamation, construction of MR and U- �R-12 residential development V 00 Ste\$ N O N M N O N in O L Phase 1 B 6 SFz Phase 1 A Vol Phase 4 0 O m LL O f0 a Phase 2 t Y n �6P ao - � O PejGO E E O Q SE 260th St a O h C. O E Q O e- U O _ O Lake ointe Urban Villa a Phasing Map N ° °° 200 P S AI,POI NTE SCALE: 4°° �� lanuar Updated Septembi Packet Pg. 111 Legend NOTE: 8.La Medium Density Residential(R-6) ' Focal Point/Public Gathering Spot THE LOCATION OF DEVELOPMENT, INCLUDINGS ROADWAY,-) High Density Residential(R-12) Gateway Element TRAILS, IS APPROXIMATE AND DOES NOT VEST TO THIER SPECIFIC LOCATION. THE LOCATION OF ALL DEVELOPMENT WILL BE BASED Mixed Residential(MR) Proposed Park and Ride Facility \ ON EXISTING CONDITIONS AT THE TIME OF APPLICATION AND THE Mixed Use/Commercial(RCMU) © Transit Stop TERMS OF THE PLANNED ACTION, THE DEVELOPMENT AGREEMENT Q AND APPLICABLE LOCAL,STATE,AND FEDERAL LAWS. o Mix of Multi-Family and Commercial is Proposed Truck and Bus Return Route Q Encouraged within Peninsula Area _-- Public Streets Stop Light © Central Pond Feature cab Bike Route w p Wetland O Proposed Trail Parking / 7 L Ir- Jenkins Creek \ /. Wetland BufferCID Pedestrian/Wildlife Undercrossin9 �� .. .. ... .. .. . .W W' �'✓'� W... ...f . . . . . . . . . . M Publicly Accessible Parks and Plazas �� c . W . . . (D Landscape Areas Disturbed(Graded)Open Space C Undisturbed Open Space W W . . . . . W W W W W . � C O Covington Highlands Trail goR-6 OPEN SPACE W W W a ....... Trails/Offsite Trail Connections / 1,880,037SF 43.16 AC ••� . . ��� V ---��\ go 00 Steep Slope and Buffer © . / •f G 15\ I RCMU PARKS MR OPEN SPACE N /� ...�.rl, ---- 24,956 SF _ 0.57 AC 20.52 AC 2,507 F MR PARKS \ R-6 OPEN SPACE N O 12,799 SF J� 57,182 SF O 0.29 AC 1.31 AC N R-12 OPEN SPACE ® M 51687 SF `o�0e 0.13 AC .. 7 C 2P J i R-12 PARK I ♦�� oSc$ 32,553 SF r 0.75 AC S\ i R-6 PARKS ♦� ♦���, 8 SF SPECIAL PAVEMENT R-6 PARKS i <i 1 o.z�AC ID♦ 14,112 SF J I y _ G ♦���,, 0.32 AC FUTURE CONNECTION BEYOND PROPERTY BY OTHERS ..a. MR PARKS R-6OPEN SPACE - ❑ 139,8375E 12.54ACF �'' ' 3.21AC MR PARKS f 128.425 SF - - O 2.95 AC d ♦ R-12 OPEN SPACEPA 12 .✓� r. 4,549 SF 12,500 SF / \�. y*J� LL RCMU OPEN SPACE ® 86,894 SF .' 1.99 AC CENTRAL POND FEATURE ! RCMU PARKS w R-12 PARKS 97,621 SF - R-12 PARKS 7,2S4 SF 2.24 AC 14,185 SF 0.17 AC R 12 OPEN SPACE 0.33 AC fie. r COMBINED OPEN SPACE TABLE 572,210SF i 13.14AC ZONE GROSS PARKS OPEN SPACE* POND TOTAL NET ACRES** a)2 ACREAGE AMENITIES � R-12 OPEN SPACE / / RCMU 91.25 AC 2.81 AC 1.99 AC 8.41 AC 13.21 AC 78.03 AC e 34,788 SF ` �; � "�� ` `� MR 34.00 AC 5.78 AC 0.52 AC 2.43 AC 8.73 AC 25.27 AC 4) R-6 53.51 AC 0.55 AC 47.68 AC 0.00 AC 48.23 AC 5.27 AC 'a R-12 35.34AC 1.53AC 14.17AC 7.67AC 23.37AC 11.98AC d s/ ..,q � x�` �y •= TOTAL 214.10 AC 10.67 AC 64.36 AC 18.51 AC 1 93.55 AC 120.55 AC E *OPEN SPACE INCLUDES CRITICAL AREAS,BUFFERS,AND OTHER GREEN SPACES = **NET ACRES EQUALS GROSS ACREAGE MINUS TOTAL AMENITIES s: a PARKS TABLE OPEN SPACE TABLE POND TABLE ° y� - ''"y `` :� /,.. ZONE SQFOOTAGE ACREAGE ZONE SQFOOTAGE ACREAGE ZONE SQFOOTAGE ACREAGE Q' ~- '� e _ �., - •.� '��t�`^ RCMU 122,577SF 2.81 AC RCMU 86,984SF 1.99 AC RCMU 366,128SF 8.41 AC Q � - y .�_ -�-'` J`•-# _� R � i* ° MR 251,9105F 5.78 AC MR 22,507 SF 0.52 AC MR 106,040 SF 2.43 AC U ^l� - V , R-6 24,020 SF 0.55 AC R-6 2,077,056 SF 47.68 AC R-6 0 SF 0.00 AC w f a J ',f•- R-12 66,492 SF 1.53 AC R-12 617,234 SF 14.17AC R-12 334,094 SF 7.67 AC = TOTAL 464,999 SF 10.677 TOTAL 2,803,691 SF 64.36 AC TOTAL 806,2625E 18.51 AC d _ ► _ ::1�"�r--y �-�-, - � <- a= ,ter ��. Lakepointe Urban Village Master Development Plan N ° °° Z°° 2� SCALE. I"= 400 OAKPOINTE 18 Ian Updated Septe Packet Pg. 112 8.I.a a� c VI - Portable Classrooms o a The Plan references use of portables as interim capacity for facilities. c c Currently,the District utilizes portables to house students more than functional capacity and for program purposes at some school locations (Please see Appendices A, B,Q. 0 N Based on enrollment projections, implementation of full day kindergarten programs, lower FIL state mandated class sizes, functional capacity, and no need for additional interim capacity, the District anticipates no need to purchase or lease additional portables during the next six- year period to ensure capacity requirement(Noted in section V. Six Yr. Planning Construction). O During the time period covered by this Plan, the District does not anticipate that all of the a District's portables will be replaced by permanent facilities. During the useful life of some of U 00 the portables, the school-age population may decline in some communities and increase in o others, and these portables provide the flexibility to accommodate the immediate needs of M the community. N N r Portables may be used as interim facilities: N 1. To prevent overbuilding or overcrowding of permanent school facilities. o 2. To cover the gap between the times of demand for increased capacity and completion of permanent school facilities to meet that demand. 3. To meet unique program requirements. L Portables currently in the District's inventory are continually evaluated resulting in some being improved and some replaced or when possible, be removed due to life expectancy. The Ui Districts goal is to reduce and or eliminate all portables so we may provide an equitable c learning environment for all. c The Plan projects that the District will use portables to accommodate interim housing needs a for the next six years and beyond.The use of portables, their impacts on permanent facilities, life cycle and operational costs, and the interrelationship between portables, emerging Y technologies, and educational restructuring will continue to beexamined. as E c a� E Q c a. a E 0 U c m E t U r Q 19 Packet Pg. 113 8.I.a a� c VII - Projected Six-Year Classroom Capacity o a As stated in Section IV, the functional capacity study is periodically updated for changes in special programs and reflects class size requirements, class size fluctuations etc. As shown in the Inventory and Capacity chart in Table 3, the functional capacity is also reflected in the capacity and enrollment comparison charts (See Tables 5& 5a-b-c). N M Enrollment is electronically reported to OSPI on Form P-223 on a monthly basis and funding apportionment is based on Annual Average FTE (AAFTE). The first school day of October is widely recognized as the enrollment "snapshot in time" to report enrollment for the year. �a L Kent School District continues to be the fifth largest district (both FTE and headcount basis) in the state of Washington.The P-223 Headcount for October 2021 was 24,150 with kindergarten U_ students counted at 1.0 and excluding ECSE and college-only Running Start students. 00 N O N In October 2021,there were an additional 1,397 students in 11th and 12th grade participating N in the Running Start program at different colleges and receiving credits toward both high school N and college graduation. Of these students, 517 attended classes only at the college ("college- only") and are excluded from FTE and headcount for capacity and enrollment comparisons. Kent School District has one of the highest Running Start program participation rates in the o state. o 0 Based on the enrollment forecasts, permanent facility inventory and capacity, current ;, standard of service, portable capacity,and future additional classroom space,the District plans 3.1 f° to continue to satisfy required capacity through the interim use of portables (See Table 5 and Tables 5 a-b-c). U_ While the district currently shows available capacity to address projected need on a purely statistical basis, there are variety of extenuating factors that need to be considered. First,the 3 district is currently undertaking a study to understand how much of our existing physical space 3 capacity is occupied by program needs, present and future. Our current capacity estimate is a an accurate depiction of total available space; however, we are aware that it potentially Y overstates our ability to accommodate actual classroom growth. Our analysis of this program use will not be complete until the completion of this year's plan, but we expect actual available classroom space to be significantly less. Secondly, the Kent School District currently makes significant use of portables, which we do not consider as part of our permanent standard of E service. We have included portable space in our capacity figures, but long-term we do not consider that a permanent space solution. Thirdly, Kent is unusual in that is incorporates a. neighborhoods intersecting with at least 6 municipalities, including Kent, Auburn, Black E Diamond, Maple Valley, Renton, and SeaTac. The district covers 73 square miles and includes U over 40 schools. Within this large geographic area, we expect to have pockets of localized c as capacity need that are not necessarily reflected in the aggregate figures. As one example, the E U 0 r a 20 Packet Pg. 114 8.I.a a� c Lakepointe Urban Village development in Covington may require new classroom capacity even a as space may exist in schools on the far other end of the district's boundaries. Finally, COVID- a 19 has created significant enrollment loss in our community which we believe is temporary; a status shared by most of our neighboring districts. The district is not discontinuing its plans to accommodate for the return of those students, and future normal growth on top of that. 0 N M M N V C R C L 0 a- U- U 00 N O N M N O N N r V �L Y N O O M V U) M fC L U- L Q Y c a� c a� E Q c a. 0. E O U c m E M U O r Q 21 Packet Pg. 115 8.I.a KENT SCHOOL DISTRICT No. 415 PROJECTED ENROLLMENT and CAPACITY TOTAL DISTRICT a a� .y c a� s a� Q. E O U a� t .r c r O. O Q SCHOOL YEAR 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 0 c Actual P R O J E C T E D c Permanent Functional Capacity 1 35,586 35,586 35,586 35,586 35,586 I 35,586 I 35,586 O W N M Changes to Permanent Capacity ' Capacity Increase (F) c m c O a LL U Additional Permanent Classrooms 0 0 0 0 0 0 0 00 N O N M N O N Permanent Program Capacity Subtotal 35,586 35,586 35,586 35,586 35,586 35,586 35,586 r N Interim Portable Capacityo Elementary Portable Capacity Required 3,405 3,405 3,405 3,405 3,405 3,405 3,405 c Middle School Portable Capacity Required 315 315 315 315 315 315 315 N Senior High School Portable Capacity Required 640 640 640 640 640 640 640 Interim Portable Capacity Total 4,360 4,360 4,360 4,360 4,360 4,360 4,360 J M" N d LL TOTAL CAPACITY ' 39,946 39,946 1 39,946 1 39,946 1 39,946 1 39,946 1 39,946 c M c TOTAL ENROLLMENT/PROJECTION 2 1 24,150 1 25,750 1 26,118 1 26,250 1 26,225 1 26,216 1 26,242 Q c DISTRICT AVAILABLE CAPACITY 15,796 14,196 13,828 13,696 13,721 13,730 13,704 Y c 1 Capacity is based on standard of service for programs provided and is updated periodically to reflect program changes. m E 2 Projection Source: Les Kendrick Demographic Study,2021("Medium Growth Model") c a� E Q c co a Q. E O U c O E s c� m r Q Kent School District Six-Year Capital Facilities Plan Table 5 May 2022 22 Packet Pg. 116 KENT SCHOOL DISTRICT No. 415 PROJECTED ENROLLMENT and CAPACITY ELEMENTARY - Grades K - 6 SCHOOL YEAR 2021-22 2022-23 2023-24 1 2024-25 1 2025-26 1 2026-27 fD 8 a 0 Actual P R O J E C T E a a� U c 0 c =a Elementary Permanent Capacity' 16,827 16,827 16,827 16,827 16,827 16,827 16,827 co N Cl) M d V C Additional Permanent Classrooms 2 0 0 0 0 0 0 0 =a L Subtotal 16,827 16,827 16,827 16,827 16,827 16,827 16,827 O a u_ U 00 N Interim Portable Capacity N 3,405 31405 3,405 3,405 3,405 3,405 3,405 CO) N O TOTAL CAPACITY '1 z 20,232 20,232 20,232 20,232 20,232 20,232 20,232 N L a.+ ENROLLMENT/PROJECTION a 13,049 14,270 14,407 14,403 14,438 14,449 14,411 0 0 0 to SURPLUS (DEFICIT) CAPACITY 7,183 5,962 5,825 5,829 5,794 5,783 5,821 Ta L U_ 1 Capacity is based on standard of service for programs provided and is updated periodically to reflect program changes. c 2 Additional classrooms will be placed at schools with the greatest need for aleve overcrowding 3 Projection Source: Les Kendrick Demographic Study,2021 ("Medium Growth Model") Q Enrollment&Projections reflect FULL Day Kindergarten at ALL Elementary schools @ 1.0&exclude ECSE Preschoolers. m Y m c m E a a a E 0 U r c m E t v �a a Kent School District Six-Year Capital Facilities Plan Table 5 A May 2022 23 Packet Pg. 117 8.I.a KENT SCHOOL DISTRICT No. 415 PROJECTED ENROLLMENT and CAPACITY a) c :r MIDDLE SCHOOL - Grades 7 - 8 0 Q SCHOOL YEAR 2021-22 2022-23 2023-24 2024-25 1 2025-26 2026-27 2027-2028 Actual P R O J E C T E D O m N M M N Middle School Permanent Ca acit ' 7,635 7,635 7,635 7,635 7,635 7,635 7,635 0 c c L lChanges to Middle School Capacity 0 0 0 0 0 0 0 a- U_ U 00 N O N Subtotal 7,635 7,635 7,635 7,635 7,635 7,635 7,635 N 0 N N r Portable Interim Capacity1 L Y N TOTAL CAPACITY 1&3 7,635 7,635 7,635 7,635 7,635 7,635 7,635 6 0 U) ENROLLMENT PROJECTION 2 3,862 4,079 4,008 4,065 4,119 4,090 4,17E L u- SURPLUS (DEFICIT) CAPACITY 1 3,773 3,556 3,627 3,570 3,516 3,545 3,460 -0 c ca c L Q No Classroom Portables required at middle schools at this time. Some Portables used for classroom and program purposes. +; N 1 Capacity is based on standard of service for programs provided and is updated periodically to reflect program changes. Y 2 Projection Source:Les Kendrick Demographic Study,2021 ("Medium Growth Model") C a� 3 Surplus capacity due to grade level reconfiguration-All 9th grade students moved to the high schools in Fall 2004. C N E Q c cv d 0. E O U c m E t U O r Q Kent School District Six-Year Capital Facilities Plan Table 5 B May 2022 24 Packet Pg. 118 8.I.a KENT SCHOOL DISTRICT No. 415 PROJECTED ENROLLMENT and CAPACITY a) c :r SENIOR HIGH - Grades 9 - 12 0 Q SCHOOL YEAR 2021-22 2022-23 2023-24 2024-25 2025-2026 2026-27 2027-28 Actual P R O J E C T E D m N M M N Senior High Permanent Ca acit 10,582 10,582 10,582 10,582 10,582 10,582 10,582 V c c =a L O Changes to High School Cap acit 0 0 0 0 0 0 0 LL U 00 N O N M N O Subtotal 10,582 10,582 10,582 10,582 10,582 10,582 10,582 N N r V L Y Portables Interim Capacity 1 (n In 0 TOTAL CAPACITY 1 1 10,582 10,582 10,582 10,582 1 10,582 1 10,582 1 10,582 U) ENROLLMENT/PROJECTION s 7,239 7,401 7,703 7,782 7,668 7,677 7,656 W m U_ SURPLUS (DEFICIT) CAPACITY 3,343 3,181 2,879 2,800 2,914 2,905 2,926 0 c L No Classroom Portables required at this time.Some Portables used for classroom and program purposes. Q Capacity is based on standard of service for programs provided and is updated periodically to reflect program changes. 3 Projection Source: Les Kendrick Demographic Study,2021 ("Medium Growth Model") Y C a� C N E Q c cv a. 0. E O U c m E t U O r Q Kent School District Six-Year Capital Facilities Plan Table 5 C May 2022 25 Packet Pg. 119 8.I.a a� VIII - Finance Plan 0 The finance plan shown on Tab/e 6 demonstrates how the Kent School District plans to finance a as improvements for the years 2021-2022 through 2027-2028.The financing components include c secured and unsecured funding and impact fees.The plan is based on future bond issues, state school construction assistance, collection of impact fees under the State Growth Management 0 Act and voluntary mitigation fees paid pursuant to State Environmental Policy Act. N M M In November 2016, the District held a special election to approve the authorization of as $252,000,000 in bonding authority. The projects described below are part of this authorization. The first series of bonds ($80 million) were issued in February 2017, which c funded the Covington Elementary Replacement School, as well as other infrastructure -a 0 projects. Impact fees were used at both River Ridge Elementary School and Kent Laboratory a Academy projects due to escalation in construction pricing across the Pacific Northwest. v 00 N According to RCW 82.02.090, the definition of an impact fee is ". . . a payment of money N imposed upon development as a condition of development approval to pay for public facilities N needed to serve new growth and development, and that is reasonably related to the new N development that creates additional demand and need for public facilities, that is a proportionate share of the cost of the public facilities, and that is used for facilities that y reasonably benefit the new development. 'Impact fee' does not include a reasonable permit o or application fee." Mitigation or impact fees can be calculated on the basis of "unhoused °o student need" or"the maintenance of a district's level of service" as related to new residential development. to 3.1 A mitigation/impact fee may be imposed based upon a determination of insufficient existingcc permanent and/or interim portable school space or to pay for permanent and/or newly acquired interim portable school space previously constructed as a result of growth in the district. A district's School Board must first approve the application of the mitigation or impact fees and, in turn,approval must then be granted by the other general government jurisdictions 3 having responsibility within the district, counties, cities and towns. (Kent, Covington, Renton, a Auburn, Black Diamond, Maple Valley, and SeaTac) as Y Though the current enrollment projections increase for both elementary and secondary r schools are relatively flat, the ongoing need to provide permanent instructional facilities to house students is a driving need as the shifts in our family populations continue, due to ongoing development. Previously collected Impact fees may be used to support and address the challenges related to the number of interim instructional facilities currently in use, the Q replacement of some of these aged facilities,the maintenance of the district's level of services, v and the potential expansions to existing facilities in future years. .. E 0 The Kent School District 2021-2022 CFP update includes continued execution of the 2016 Capital U Bond Projects and anticipation of the data collection and review of our Facility Assessment Reports within the coming months. With the opening of our River Ridge Elementary School and the Kent E U r a Packet Pg. 120 8.I.a Laboratory Academy, we are advancing opportunities to add capacity for our programs and student- c based needs. The District Facilities and Capital Planning Teams have been preparing to complete an o initial plan (Spring 2022) as we move the next steps of creating a Capital Bond Planning Task Force a (CBPTF) —which will include District personnel, design professionals, teaching staff, student voice as well as community members to being well collaborated discussions to this platform. Our initial plan has revealed priorities including school replacement due to age, and the need for added permanent facilities to (1) reduce and eliminate our need for portables and (2) accommodate future growth as housing in the Kent region continues to expand. Once the CBPTF has it will be brought before the N District's Board of Directors for comments, discussion, and approval. A Capital Bond Measure would RI follow soon after approval. Future updates to this Capital Facilities Plan will include details of any W adopted planning. L For the Six-Year Finance Plan, costs of future schools are based on estimates from Kent School O District Capital Planning Team. Please see pages 13-14 for a summary of the cost basis. U 00 Cost Basis Summary o M N O For impact fee calculations, construction estimated costs are based on the last elementary "' school built in Kent, adjusted for inflation, and projected cost future elementary school, as U well as average pricing of nearby school districts recently built new middle and new high y school projects. 0 0 Project Projected Cost New Elementary School $68,000,000 a m U_ c ca c New Middle School $155,000,000 0 Q New High School $220,000,000 Y c as c a� Site Acquisition Cost E Q c The site acquisition cost is based on an average cost of sites purchased or built on within the a. last ten years. Please see Table 7 for a list of site acquisition costs and averages. 0. E 0 U c W E t U r Q Packet Pg. 121 8.I.a District Adjustment c :r Q. O The impact fee calculations on Appendix B & C result in a zero-dollar impact fee total for this a year but may be adjusted if needed per RCW 36.70A.130(2)(b) provision. C c L O N M M N V C R C L 0 a- LL U 00 N O N M N O N N r V �L Y N O O M V M fC L LL L Q Y c a� c a� E Q C a. 0. E O U C m E M U O r Q Packet Pg. 122 8.I.a KENT SCHOOL DISTRICT No. 415 SIX-YEAR FINANCE PLAN N M M Secured Unsecured Impact d SCHOOL FACILITIES * 2022 2023 2024 2025 2026 2027 2028 TOTAL Local&State State 2 or Local 3 Fees 5 v C Estimated Estimated C PERMANENT FACILITIES O (L No School Projects at this time. $0 U 00 N O N M N TEMPORARY FACILITIES C N Additional portables 3 ' $0 v L OTHER O N/A 0 U Totals r_$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0) �a F = Funded U = Unfunded M L NOTES: d 2 The District anticipates receiving some State Funding Construction Assistance for some projects. LL c s Facility needs are pending review.Some of these projects may be funded with impact fees. to c 4 Cost of portables based on current cost and adjusted for inflation for future years. 5 Fees in this column are based on amount of fees collected to date and estimated fees on future units. Q C d Y c m c m E Q c �a a. a E 0 U s= a� E t v �a Kent School District Six-Year Capital Facilities Plan Table 6 May 2022 Q 29 Packet Pg. 123 8.I.a KENT SCHOOL DISTRICT No. 415 Site Acquisitions & Costs Average of Sites Purchased, Sold or Built on within last 10 Years a Year Open/ 0 Type& Purchased Q #on Map School / Site Sold Location Acreage Cost/Price Avg cost-price/acre Total Average Cost/Acre v Elementary c=o _ L O 12/Urban Property Sale-29.7 acres of Plemons-Yeh site 2016 SSE 124th Ave and 284th ST SE 29.70 $947,536 $31,904 to N 7/Rural Property Sale-Scarsella site 2015 2900 Kent Black Diamond RD SE 13.25 $330,000 $24,906 d 3/Rural Property Sale-Old Covington Parcel A, #362206-9081 2019 17070 SE Wax Rd,Covington 8.00 $3,869,697 $483,712 = 3/Rural Property Sale-Old Covington Parcel , #362206-9081 2021 17070 SE Wax Rd,Covington 8.00 $4,230,082 $528,760 =c O 6/Rural Property purchased for new elementary 2019 5 lots purchased Military Road South SeaTac WA 10.00 $1,770,355 $177,036 d LL Elementary Site Subtotal 68.95 $11,147,670 $161,678 V 00 Elem site average c N M Middle School o N N V No Acquisitions for Middle School 0.00 $0 y Middle School Site Subtotal 0.00 $0 $0 Middle Schl Site Avg. 0 t C> to Senior High No Acquisitions for Senior Highs 0.00 $0 $0 3: Senior High Site Subtotal 0.00 $0 $0 a) d Sr Hi Site Average LL Note:All rural sites were purchased prior to adoption of Urban Growth Area. _ Numbers correspond to locations on Site Bank&Acquisitions Map on Page 17. 7 Properties purchased prior to 2010 3 Q 1 /Urban Site-Covington area North (So of Mattson MS) 1984 d 2/Rural Site-Ham Lake east (Pollard) 1992 Total Acreage&Cost Total Average Cost/Acre Y 4/Urban Site-Shady Lake(Sowers-Blaine-Drahota-Paroline) 1995 68.95 $11,147,670 $161,678 c d 5/Rural Site-SE of Lake Morton area (West property) 1993 E 10/Urban Site-Yeh-Williams(W of 132 Ave SE at SE 288) 1999 _ 12/Urban Site-SE 256th Covington(Halleson) 2000 Q _ 12a/Urban Site-156th Ave. SE Covington(Wikstrom) 2004 a a E 0 U r _ d E t t� w Q Kent School District Six-Year Capital Facilities Plan Table 7 May 2022 30 Packet Pg. 124 8.I.a KENT SCHOOL DISTRICT FACTORS FOR ESTIMATED IMPACT FEE CALCULATIONS a� c Student Generation Factors -Single Family Student Generation Factors -Multi-Family a Elementary (Grades K-6) 0.270 Elementary 0.082 a Middle School (Grades 7-8) 0.105 Middle School 0.035 Senior High (Grades 9- 12) 0.075 Senior High 0.029 c Total 0.450 Total 0.146 L O Projected Increased Student Capacity OSPI -Square Footage per Student, see side cha Elementary 0 Elementary 115 c�i M Middle School 850 Middle School 148 m Senior High (Academy) 0 Senior High 173 Special Education ?? Required Site Acreage per Facility Elementary (required) 12 Average Site Cost/Acre Middle School (required) 25 Elementary $161,678 U_ Senior High (required) 40 Middle School $0 v 00 Senior High $0 0 New Facility Construction Cost M Elementary $68,000,000 Temporary Facility Capacity & Cost N Middle School $155,000,000 Elementary @ 24 $315,000 y r Senior High $220,000,000 Middle School @ 29 $315,000 U L Senior High @ 31 $315,000 w a 6 Temporary Facility Square Footage State Funding Assistance Credit G t Elementary 123,702 District Funding Assistance Percentage 51.86% U j Middle School 10,256 Senior High 21,296 Total 4.4% 155,254 Construction Cost Allocation CCA-Cost/Sq,Ft. $246.83 Permanent Facility Square Footage v_ Elementary 1,567,594 Middle School 760,483 District Average Assessed Value i Senior High/Other 1,077,315 Single Family Residence $574,784 Total 95.6% 3,405,392 Q Total Facilities Square Footage District Average Assessed Value Y Elementary 1,691,296 Multi-Family Residence $360,790 Middle School 770,739 Senior High/Other 1,098,611 c Total 3,560,646 Bond Levy Tax Rate/$1,000 $0.93 E Current Rate /1,000 Tax Rate 0.0009 Q C R Developer Provided Sites/ Facilities a. 0. Value 0 General Obligation Bond Interest Rate E Dwelling Units 0 Current Bond Interest Rate 2.45% L) c CPI Inflation Factor 4.70% E Per OSPI Website v R r Q Kent School District Six-Year Capital Facilities Plan (APPENDIX A) May 2022 31 Packet Pg. 125 8.I.a KENT SCHOOL DISTRICT IMPACT FEE CALCULATION for SINGLE FAMILY RESIDENCE 1M c CL Site Acquisition Cost per Single Family Residence Formula: ((Acres x Cost per Acre)/Facility Capacity)x Student Generation Factor a Required Site Acreage Average Site Cost/Acre Facility Capacity Student Factor V A 1 (Elementary) 12 $161,678 0 0.270 O O A 2 (Middle School) 25 $0 850 0.105 $0.00 A 3 (Senior High) 40 $0 0 0.075 Total 77 $161,678 850 0.450 O A $0.00 tp N Permanent Facility Construction Cost per Single Family Residence M Formula: ((Facility Cost/Facility Capacity)x Student Factor)x Permanent/Total Square Foota a Ratio Construction Cost Facility Capacity Student Factor Footage Ratio B 1 (Elementary) $68,000,000 0 0.270 0.903 C B 2 (Middle School) $155,000,000 850 0.105 0.984 $18,840.71 = B 3 (Senior High) $220,000,000 0 0.075 0.998 Total $443,000,000 850 0.450 B b $18,840.71 Q Temporary Facility Cost per Single Family Residence(Portables) a Formula: ((Facility Cost/Facility Capacity)x Student Factor)x(Temporary/Total Square Footage Ratio) LL Facility Cost Facility Capacity Student Factor Footage Ratio V C 1 (Elementary) $315,000 24 0.270 0.097 $343.74 C C 2 (Middle School) $315,000 29 0.105 0.016 $18.25 N C 3 (Senior High) $315,000 31 0.075 0.020 $15.24 N Total $945,000 84 0.450 C b $377.23 N State Funding Assistance Credit per Single Family Residence (formerly"State Match") N Formula: Area Cost Allowance x SPI Square Feet per student x Funding Assistance% x Student Factor j Construction Cost Allocation SPI Sq.Ft./Student Assistance% Student Factor r D 1 (Elementary) $246.83 115 0.5186 0.270 $3,974.59 N D 2 (Middle School) $246.83 148 0.5186 0.105 $1,989.21 D 3 (Senior High) $246.83 173 0.5186 0.075 $1,660.88 O O D b $7,624.68 V Tax Credit per Single Fa mil Residence co Average SF Residential Assessed Value(AAV) $574,784 M Net Present Value(per EQ)(NPV) 8.77 Current Debt Service Rate/1,000 ( r) 0.09% TC $4,675.64 i (Below used to calculate NPV) N 13 Current Bond Interest Rate 2.45% 4) Years Amortized (10 Years)-Used in NPV Calculation 10 LL 13 C Developer Provided Facility Credit Facility/Site Value Dwelling Units O C 0 0 FC 0 7 3 Fee Recap** Q A = Site Acquisition per SF Residence $0.00 B = Permanent Facility Cost per Residence $18,840.71 N C = Temporary Facility Cost per Residence $377.23 Y Subtotal $19,217.94 d D = State Match Credit per Residence $7,624.68 E TC=Tax Credit per Residence $4,675.64 C Subtotal $12,300.32 d E a Total Unfunded Need $6,917.62 50%Developer Fee Obligation $3,459 d FC=Facility Credit(if applicable) $0 Q District Adjustment $3,459 E O Net Fee Obligation per Residence-Single Family $0.00 V r C d E s t� cC r a Kent School District Six-Year Capital Facilities Plan (APPENDIX B) Revised—June 2022 Packet Pg. 126 8.I.a KENT SCHOOL DISTRICT IMPACT FEE CALCULATION for MULTI-FAMILY RESIDENCE c Site Acquisition Cost per Multi-Family Residence Unit 4+ Formula: ((Acres x Cost per Acre)/Facilit Ca acit x Student Generation Factor 0 Required Site Acreage Average Site Cost/Acre Facility Capacity Student Factor Q A 1 (Elementary) 12 $161,678 0 0.082 0) A 2 (Middle School) 25 $0 850 0.035 $0.00 0 A 3 (Senior High) 40 $0 0 0.029 Total 77 $161,678 850 0.146 A $0.00 Permanent Facility Construction Cost per Multi-Family Residence Unit 0 Formula: ((Facility Cost/Facility Capacity)x Student Factor)x(Permanent/Total Square Footage Ratio) c0 Construction Cost Facility Capacity Student Factor Footage Ratio M B 1 (Elementary) $68,000,000 0 0.082 0.903 B 2 (Middle School) $155,000,000 850 0.035 0.984 $6,280.24 d B 3 (Senior High) $220,000,000 0 0.029 0.998 V C Total $443,000,000 850 0.146 B $6,280.24 C Temporary Facility Cost per Multi-Family Residence Unit Formula: ((Facility Cost/Facility Capacity)x Student Factor x(Temporary/Total Square Footage Ratio Q Facility Cost Facility Capacity Student Factor Footage Ratio C 1 (Elementary) $315,000 24 0.082 0.097 $104.40 d ILL C 2 (Middle School) $315,000 29 0.035 0.016 $6.08 0 C 3 (Senior High) $315,000 31 0.029 0.020 $5.89 N Total $945,000 84 0.146 C $116.37 N State Funding Assistance Credit per Multi-Family Residence (formerly"State Match") M Formula: Area Cost Allowance x SPI Square Feet per student x Funding Assistance% x Student Factor G Area Cost Allowance SPI Sq.Ft./Student Equalization% Student Factor N D 1 (Elementary) $246.83 115 0.5186 0.082 $1,207.10 r D 2 (Middle School) $246.83 148 0.5186 0.035 $663.07 V D 3 (Senior High) $246.83 173 0.5186 0.029 $642.21 N D $2,512.37 Q Tax Credit per Multi Famil f Residence p Average MF Residential Assessed Value(AAV) $360,790 0 t Net Present Value(per EQ)(NPV) 8.77 co Debt Service Rate/1,000 ( r) 0.09% TC $2,934.88 (Below used to calculate NPV) Current Bond Interest Rate 2.45% Years Amortized (10 Years)-Used in NPV Calculation 10 i N 13 Developer Provided Facility Credit Facility/Site Value Dwelling Units )l 0 0 FC p C LL C Fee Recap i 7 A = Site Acquisition per Multi-Family Unit $0.00 B = Permanent Facility Cost per MF Unit $6,280.24 Q C = Temporary Facility Cost per MF Unit $116.37 +; Subtotal $6,396.61 N D = State Match Credit per MF Unit $2,512.37 Y TC=Tax Credit per MF Unit $2,934.88 +�+ Subtotal $5,447.26 d E Total Unfunded Need $949.35 50%Developer Fee Obligation $475 d FC=Facility Credit(if applicable) 0 Q District Adjustment ($475) C Net Fee Obligation per Residential Unit-Multi-family $0.00 � a a E 0 0 d E s c� Q Kent School District Six-Year Capital Facilities Plan (APPENDIX C) Revised—June 2022 Packet Pg. 127 8.I.a KENT SCHOOL DISTRICT No. 415 Site Acquisitions and Projects Planned to Provide Additional Capacity c Projected Projected %for a SCHOOL / FACILITY / SITE LOCATION Type Status Completion Program new Date Capacity Growth y c d t Approximate Approximate y Map ELEMENTARY 0 U O t c MIDDLE SCHOOL&SENIOR HIGH Q- 0 Q m U c M c =a L O TEMPORARY FACILITIES Additional W Capacity N M M Portables' c tv C :a #on 2 OTHER SITES ACQUIRED Land Use Land Use O Map Designation Type Jurisdiction a 12 256th-Covington(Halleson) 25435 SE 256th,Covington 98042 Rural To be sold King County V 12a 156th-Covington(Wikstrom) 25847 156th Ave.SE,Covington 98042 Rural To be sold King County N 0 N CO) Notes: N 0 N TBD-To be determined-Some sites are identified but placement,timing and/or configuration of portables has not been determined. 0 r z Numbers correspond to sites on Site Bank Map on Page 19.Other Map site locations are parcels identified in Table 7 on Page 29. r N in O 0 t 0 R fC L LL L 3 7 Q C N Y c a� E c a� E a M a 0. E 0 U c m E t v O r r Q Kent School District Six-Year Capital Facilities Plan Table 4 May 2022 34 Packet Pg. 128 8.I.a JINANU 3 eLvO O I a1ePork w SE 168 ST ¢ ���r,. od Fq��� ElemertaryVrJud Golf Lake NerghlsPork > Ceder CiovdAirporl� 3 < > ¢ ,1 ` ■ E n pie valle s MIMIC ENHTS51,2 PL . IPo ;' J ,`& Country Club S�tKo Cedar oun o w 3':` m Pork, C F ¢ = Ced M taiga%' �E '� -PE TSK o Fssr_. GRG d s+M Iis ST a g o �� w sE irs sT SE rROV sE Irs sr o S E A N TA +S w ¢ + + + + ly Rid od + PO + LL r�s '..> o C rri Crest Pe f ro v rf sky g_ 5E O , r w sQ\a 'S7 Or I I i a F"/, ST R� a sE iao sT E ementa HO Park' Ele on ry De f Ire, -1 GS ao U 00 BOW Valley Rrd9e GARB ¢ ¢ 'C"�a!//CVnrd ■o _ ■ SE ST PsE ,-.;�P� 'CI �`� RP�G\S x N -- LOke Pork _ �.`¢ J �� �� 7`^ Loke Youngsrr oil______ 8415 00 �� Lake f SE 1 4 ST S 88 STD �� ) kZonePork ScMid�TeFt - CQdBrGrQyQ Bsl el'~ I'x ■ jSE 188ST 9c N Angle Lk M eer - - Mee r 2 --':N\ SE 192 ST 6 °F o u 1 + + Q Pork + ,.,. m }.., _� + SE 192 ST 192 ST + ' __ + + + e c o eYoun s akC� ; s N Pk �� P N T E R b O g EI enta C, 0 0 o�N o Q) oFR 0 o S o 96 o ST o 0 0 0 c o 0 4 _ ` o 0 0 0 0 cv O N� � d- N O N O ■ °J eF N �O > N O ca (n a O in SE 96GI@h rh O ¢ 9F, N N *+ ST - �� - S 200 S$ 17mo T'` eta S 200 ST A TAC ■wlementa o +ake ¢' ry BE 200 ST Lake SE Pefe�son o ¢ n SE 204 ST of _ P N o— E g A Youngs / W Lake AFT y o- '� 8❑ Kent V InUiS t ratory a o L �`" High bo''..\`O ST + In lP �OLy lF` SE 208 ST f' + EXIT isoi + d In+� + �, + GS WA rERSHED > 00 o 0 ST O i > aAther ke ■ Emeralda ¢ sNP e F� n �� O � ST _ ST > "' ry I o --------A-- clrr F sEnr E S 212 S > 5 ¢ Emerald Par w w 216 q 0 Brien ¢ j ElE�melita E�STD Soos Yee Connencf r FTFP pO p n s� �sE C j .> S 218 ST o,CreekPark l;."------rrail>-------- hadOW ,Park 5� a I- �i__�m ■Elem ntary', a r---J� ` /{ M V �+ K E J N T w s 222 sr eSE 222,ST w 'n `--- c�G w L a e A O S o �ffb � a + + �+ _ pr e SE + 224 + ST + O6 + + F QF SPA ,228 QT z32s8a orcnor E nta`---- ridio � --. SF Q 1 sezzas L. -Park Orchard Q ,►� S ,. Pork_-:. Park 'a SE 232 d Neel Bri n ry - N SE 232 ST 'a Wes Canyon Ele �tO'y{ ,( ✓ �' N jam" > >¢ Pk/- w ■ rn T P'iKent >� �' _ Meridian d ¢ r�q'�F'`" LL 900 c ins j taemorio/ Middle School O ' o� H��o�m lornela o opt P _ \,... ■ w - �,.. \ 4204 - � i C 2T. RCS o E'( eek' T Eas Hill _ v .. SE r 240 ST + + �P Loke + > i s W JAMES ST + tSS + + N w ST+ O m + + eo,e ■ p meb > > Wilderness Pk SSA l Russell Py Merldl n ¢ - d Rd SMITH si ¢ �y vw 2 Matt on M EK' RS�sT > Le1dFfck 5�48 si ■ESN en` J �CO(ln r ■ Cr OOd N SE 248 STD r�A P Hi School �� �C/u� Mid e5c E e tary ood k 5 G°°ty socC n e� �� Ke Meridian ■' ry o e y P LokeWiIderness II Q Po o� � , ■ 6ol fCourse P 'n East Hill SE Kent Sch..Q�eistrict v' >'� T an ���vER �ggR4-ildernpss S254 Sr +P k{U 900 w+ MAPLE ST o^ + + Ad + + S 259 PI .. �, Woodp r�E /// 5' 25 ST °'y$O`..�,Cen er. ■Center' � � l ■ lie ht$ �$ h Lake Lucerne �\ Y T at Loke h 9i© o ■jy a Sek RkTn' ngton t!S d LokC c L pkeFenwick s zsz sT rS ilf eW a Outreach =Elegy�p� enta `high School Loke Fenwick N z `q E >■ P N� SE 266 ST `-.o e EI m aE zs dar Valley Wilder +-� sE 2s ST afn rop) _ �EnW%Ck N kq je n�Cq@ekes Elementary N Park r d 0z > ;Pork ¢ P SE zsT ST a -,,¢ l�rrdi on F O ea rk■ Q ■ Cedar Heights in E STAR SE2 11e m Middle School 72 ST �� N c a+VOr�n fO +SE 272 ST a EI hL Lake +-'Pork(Co(Co.J * gE + 272_ +� 516 + SE + s v+ G� S T� S� 5E- 274 ST J' '. /{�ert Inn (SE�KENT - KANGLEY Q y " L A K E �'�yy S 277 I� TN Green S\, 2 0■ nP�'i,t�eP Tr; - orizon > ��0 SE 276 ST - E S LAKE w ti Ri ow Ridge LPi XAerif ry., (ementa F �e Q STAR Rom J Trleln8s Pork ntaryP R �F; t SIG l oke �1 Couni sE yaI s ��, �o ,' - ovington N } ,r I Grass Lake Go If I Cou ca I Olson/on on SE` 284 ST 'a GO is SF s Elementary a Q Q work n Ed BerrydalC,e + �!+SAWYER + SE +gas a S Tr + + + fiv F I COVINGZO RD o AuburnMunlCipoi 4 /'� oos) Crest ' KENT SCHOOL DISTRICT GDL`a sE292 ST Air°°rk W ks°yer `;Course � Grass L ake sE ss sT ParklCoJ a - -�L N W ¢ Kentlake v O ST SITE ACQUISITIONS T High o rk %CauntyJSE 304 ST' + + z+ B + g ■;' m o° T E Park l9� ro PKEd,Lake Sawyer o _ Elementar' Lee '� Seolf/e Int N Hil l .�■ Q y �\ os SE 312 ST a2 Rocewoy�yyynaco oke Pork NWSI � m 9P� � ,Auburndote w f �SOOS1, -T 35 ©copyright KROLL MAP COMPANY,INC. This map has been modifi Packet Pg. 129 8.I.a a� c IX - Summary of Changes to June 2021 Capital Facilities Plan o a The Capital Facilities Plan (the "Plan") is updated annually based on previous Plans in effect since 1993. The primary changes from the June 2021 Plan are summarized here. L Changes to capacity continue to reflect fluctuations in class size ratio as well as program changes. Changes in portables or transitional capacity reflect use, lease or purchase, sale, N surplus and/or movement between facilities. FIL W The district worked with contractor Davis Demographics, LLC to update student generation factors. The updated rates are included in the body of the Plan. 0 The student headcount enrollment forecast is updated annually. All Elementary schools now U_ have Full Day Kindergarten so six-year Kindergarten projections were previously modified to 00 meet the requirements for Full Day Kindergarten programs at all elementary schools. o N The district expects to receive some State Funding Assistance (formerly called "state matching N funds") for projects in this Plan and tax credit factors are updated annually. Unfunded site and r U facility needs will be reviewed in the future. N The impact fees for 2022 calendar year will result in a zero-dollar impact fee for both Single- c Family and Multi-Family due to reduced enrollment and the new capacity study completed in 2021. L LL L Q Y c a� c a� E Q c a. 0. E 0 U c m E t U 0 r Q Packet Pg. 130 8.I.a X - Appendices 0 Changes to Impact Fee Calculation Factors Include: Q m c 0 Grade/ Increase/ ITEM FROM TO Comments T 'a YPe Decrease O Student Generation Factor Elem 0.277 0.270 -0.007 m Single Family(SF) MS 0.071 0.105 0.034 N M SH 0.086 0.075 -0.011 Total 0.434 0.450 0.016 Increase d c Student Generation Factor Elem 0.258 0.082 -0.176 S a L Multi-Family(MF) MS 0.058 0.035 -0.023 O SH 0.100 0.029 -0.071 d Total 0.416 0.146 -0.270 Decrease LL U 00 State Funding Assistance Ratios("State o Match") 53.79% 52.49% -1.30% Per OSPI Website NM N Area Cost Allowance $242.26 $246.83 4.570 Per OSPI Website Link c N Average Assessed Valuation (AV) SF $268,271 $574,784 306,513 Per King County r v AV-Average of Condominiums&Apts. MF $226,726 $360,790 134,064 Per King County N Debt Service Capital Levy Rate/$1000 $1.41 $0.93 ($0.48) Per King Co.Assessor Report c t General Obligation Bond Interest Rate 2.44% 2.45% 0.01% Bond Buyers 20 year GO Index co Removed due to L Impact Fee-Single Family SF $5,818.06 $0.00 ($5,818.06) Capacity/Enrollment Factors W Removed due to m LL Impact Fee-Multi-Family MF $2,457.53 $0.00 ($2,457.53) Capacity/Enrollment Factors 0 c� c L Q Y c d c a� E Q c d 0. E 0 U c d E t U co r Q Packet Pg. 131 8.I.a FEDERAL WAY PUBLIC SCHOOLS o Each Scholar:A voice.A dream.A BRIGHT future. a d C� C C O M Lake Grove Elementary Mirror Lake Elementary Wildwood Elementary O a U. 00 N - O 6 O cc Thomas Jefferson High School Star Lake Elementary/ Evergreen Middle School L d LL s C L ,A Olympic View K-8 School Memorial Field Renovation E a to a a E CAPITAL FACILITIES PLAN 0C E 2023 a Packet Pg. 132 8.I.a c Q. 0 Q FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN O May 24, 2022 c� N M M d C� C R C BOARD OF EDUCATION O a U. Hiroshi Eto, President V 00 Trudy Davis, Vice President and WIAA Representative N Luckisha Phillips, Legislative Representative M Dr. Jennifer Jones o N Quentin Morris r •L 0 0 V SUPERINTENDENT Dr. Dani Pfeiffer 2- as as a_ c 0 Prepared by: Jeri Carlson, Chief Finance & Operations Officer, Interim E Sally McLean, Facilitator Jennifer Thomas, Student& Demographic Forecaster a c as Y c c E a cc a a E 0 U c d E t c� to Q Packet Pg. 133 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN TABLE OF CONTENTS W Q. 0 TABLE OF CONTENTS 1 Q INTRODUCTION 2-3 c ° SECTION 1 THE CAPITAL FACILITIES PLAN L O Introduction 4 co N Inventory of Educational Facilities 5 Inventory of Non-Instructional Facilities 6 Needs Forecast-Existing Facilities 7 c Needs Forecast-New Facilities 8 Six Year Finance Plan 9 O SECTION 2 MAPS U. V 00 Introduction 10 N Map—City and County Jurisdictions 11 N 0 N SECTION 3 SUPPORT DOCUMENTATION r L Introduction 12 0 Building Capacities 13-15 c Portable Locations 16-17 ° Student Forecast 18-20 in ° SECTION 4 KING COUNTY, CITY OF FEDERAL WAY, AND CITY OF KENT IMPACT FEE CALCULATIONS Introduction 21 Capacity Summaries 22-26 Impact Fee Calculations 27 cc Six Year Finance Plan 28-29 3 Student Generation Rates 30 3 Impact Fee Changes from 2022 to 2023 31 a c as Y c c E a cc a a E 0 U c d E t c� to Q 1 Packet Pg. 134 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN INTRODUCTION Q. 0 Q In response to the requirements of the State of Washington Growth Management Act(SHB) 2929 (1990) and ESHB 1025 (1991)), and under the School Impact Fee Ordinances of King County Code 21A, City of Federal Way Ordinance No. 95-249 effective December 21, 1995 as amended, City of Kent Ordinance No.4278 effective June 2018, revised December 2021, O and the City of Auburn Ordinance No. 5078 effective 1998, Federal Way Public Schools has N updated its Capital Facilities Plan as of May 2022. M as This plan is scheduled to be submitted for consideration to each of the jurisdictions located c with the Federal Way Public Schools' service area: King County, the City of Kent, City of Federal Way and the City of Auburn and is incorporated in the Comprehensive Plans of each 0 O jurisdiction by reference. This plan is requested to be included in the Facilities Plan element of the Comprehensive Plans of each jurisdiction. To date, the City of Des Moines has not v adopted a school impact fee ordinance. The City of Des Moines collects school impact fees as 00 part of the SEPA process. Discussions with the City of Milton to adopt an ordinance for school N impact fees for parcels located within the Federal Way School District's service area is in N process. 0N �n r The Growth Management Act requires the County to designate Urban Growth areas within which urban growth can be encouraged. The Growth Management Planning Council adopted o and recommended to the King County Council for Urban Growth Area Line Maps with c designations for urban centers. A designation was made within the Federal Way planning area, which encompasses Federal Way Public Schools boundaries. King County will encourage and in actively support the development of Urban Centers to meet the region's need for housing,jobs, services, culture, and recreation. This Plan's estimated population growth is prepared with this underlying assumption. as This Capital Facilities Plan will be used as documentation for any jurisdiction, which requires its use to meet the needs of the Growth Management Act. This plan is not intended cc to be the sole planning tool for all of the District needs. The District may prepare interim 3 plans consistent with Board policies or management need. 3 Q During the 2016-17 school year the District formed a 100 member Facilities Planning Committee consisting of parents, community members and staff. The Committee was tasked Y with developing a recommendation to the Superintendent regarding Phase 2 of the District's plan for school construction, remodeling, and/or modernization for voter consideration in E November 2017. The voters passed this $450M bond authorization with a 62%YES vote reflecting a commitment to invest in the modernization of our infrastructure. Through the E committee's work a determination was made to rebuild Thomas Jefferson High School, Illahee Middle School, Evergreen Middle School, Lake Grove Elementary, Mirror Lake a Elementary, Olympic View Elementary, Star Lake Elementary, and Wildwood Elementary. 0 In addition to the school projects, the committee included a plan to modernize Memorial 0 Stadium, which currently supports athletic activities for all schools. The rebuilding of the schools will create additional capacity for students at the elementary and high school levels. E 0 Q 2 Packet Pg. 135 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN INTRODUCTION, continued W 0. 0 The District continues to monitor factors that may have an impact on enrollment and capacity Q at our schools, including new single-family and multi-family residential developments and any impacts due to the COVID-19 stay home order. In accordance with the McCleary decision, the State has provided funding to reduce K-3 class size to 17 and 4-12 class size to 25. Beginning in 2019-20 the legislature expects compliance with this funding adding O pressure to the need for elementary capacity. In response to this need the district has N acquired a commercial building to renovate into classrooms to provide permanent additional capacity. as c As a result of the combination of recently added new capacity in the District and lower enrollment due to COVID-19 (and associated lower enrollment projections), the 2023 Capital 0 O Facilities Plan reflects no unhoused scholars by the end of the six year planning period. As such, this year's CFP does not include a school impact fee request. However, it is important v to note that the Fall 2022 kindergarten registrations at the time of this writing is on track to 00 be the highest it has ever been. The District plans to closely monitor enrollment and N associated needs and reserves the right to amend the 2023 CFP and impact fee calculation as N appropriate. N �n r House Bill 1356 prompted school districts across the state, including Federal Way Public Schools, to reflect and consider the appropriateness of their school mascots. We recognized o the importance of partnership in this process and were fortunate to engage with local tribal c leaders to help us determine what changes needed to happen in our district for schools with names and mascots connected to Native American identities as a result, several of our in schools now have new mascots: • Illahee Middle School Royals • Sacajawea Middle School Nighthawks • Woodmont K-8 Snow Leopards • Evergreen Middle School Grizzlies c L 3 In June 2021, the decision was made to rename Totem Middle School, and we began the a process of identifying the new name of the school. In November 2021, that process concluded when the FWPS Board of Directors approved the scholar-recommended name Y Evergreen Middle School. This process incorporated the voices of scholars, teachers, community members, and local tribal leaders. We are proud to move forward with this new name to help undo the disrespectful use and cultural appropriation of Native American E identity in our community. E a cc a. a E 0 U c d E t c� to Q 3 Packet Pg. 136 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN SECTION 1 - THE CAPITAL FACILITIES PLAN W 0. 0 The State Growth Management Act requires that several pieces of information be gathered to Q determine the facilities available and needed to meet the needs of a growing community. c This section provides information about current facilities, existing facility needs, and a expected future facility requirements for Federal Way Public Schools. A Financial Plan that o shows expected funding for any new construction, portables and modernization listed follows N this. M d C� C R C L Q a U. 0 00 N O N M N O N N r t,1 �L A a 0 0 V cc L d 13 4) U- cc L 3 3 Q C N Y c c E a a a E 0 U c d t c� to Q 4 Packet Pg. 137 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN INVENTORY OF EDUCATIONAL FACILITIES Q. 0 ELEMENTARY SCHOOLS (K-5) Adelaide 1635 SW 304t1i St Federal Way 98023 m Brigadoon 3601 SW 336th St Federal Way 98023 Camelot 4041 S 298th St Auburn 98001 Enterprise 35101 5'Ave SW Federal Way 98023 Green Gables 32607 47th Ave SW Federal Way 98023 Lake Dolloff 4200 S 308'h St Auburn 98001 N Lake Grove 303 SW 308" St Federal Way 98023 Lakeland 35827 32'Ave S Auburn 98001 Mark Twain 2450 S Star Lake Rd Federal Way 98003 c Meredith Hill 5830 S 300t1i St Auburn 98001 c Mirror Lake 625 S 314t1i St Federal Way 98003 Nautilus(K-8) 1000 S 289th St Federal Way 98003 Olympic View 2626 SW 327th St Federal Way 98023 U. Panther Lake 34424 1st Ave S Federal Way 98003 V Rainier View 3015 S 368th St Federal Way 98003 0 Sherwood Forest 34600 12th Ave SW Federal Way 98023 N Silver Lake 1310 SW 325th PI Federal Way 98023 c Star Lake 4014 S 270th St Kent 98032 N Sunnycrest 24629 42nd Ave S Kent 98032 r Twin Lakes 4400 SW 320th St Federal Way 98023 Valhalla 27847 42'Ave S Auburn 98001 0 Wildwood 2405 S 300th St Federal Way 98003 c Woodmont(K-8) 26454 16th Ave S Des Moines 98198 0 z MIDDLE SCHOOLS (6-8) y Federal Way Public Academy(6-10) 34620 9th Ave S Federal Way 98003 Illahee 36001 1"Ave S Federal Way 98003 ?� Kilo 4400 S 308th St Auburn 98001 Lakota 1415 SW 314th St Federal Way 98023 Sacajawea 1101 S Dash Point Rd Federal Way 98003 Sequoyah 3450 S 360th ST Auburn 98001 Evergreen 26630 40th Ave S Kent 98032 0 TAF @ Saghalie(6-12) 33914 19th Ave SW Federal Way 98023 3 L HIGH SCHOOLS(9-12) Decatur 2800 SW 320th St Federal Way 98023 Q Federal Way 30611 16th Ave S Federal Way 98003 Thomas Jefferson 4248 S 288th St Auburn 98001 `1 Todd Beamer 35999 16th Ave S Federal Way 98003 Career Academy at Truman 31455 28th Ave S Federal Way 98003 ADDITIONAL SCHOOLS Internet Academy(K-12) 31455 28th Ave S Federal Way 98003 Employment Transition Program(12+) 33250 2l't Ave SW Federal Way 98023 E Federal Way Open Doors 31455 28th Ave S Federal Way 98003 Former DeVry Property(K-5) 3600 S 344th Way, Federal Way 98001 a a E 0 U c d E t c� to Q 5 Packet Pg. 138 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN CURRENT INVENTORY NON-INSTRUCTIONAL FACILITIES Q. 0 Developed Property Q a� Central Kitchen 1214 S 332nd Federal Way 98003 Federal Way Memorial Field 1300 S 308th St Federal Way 98003 Educational Services Center 33330 8th Ave S Federal Way 98003 0 Support Services Center 1211 S 332nd St Federal Way 98003 N M M d Leased Property c c Early Learning Center at Uptown 1066 S 320th St Federal Way 98003 E Square a U. 0 00 N O N Undeveloped Property N O N Site Location r # L 75 SW 360th Street& 3rd Avenue SW—9.2 Acres o 65 S 351st Street & 52nd Avenue S—8.8 Acres 60 E of loth Avenue SW - SW 334th& SW 335th Streets - 10.04 Acres y 73 N of SW 320th and east of 451h PL SW—23.45 Acres 71 S 344th Street& 46th Avenue S - 17.47 Acres 82 I st Way S and S 342nd St—Minimal acreage 96 S 308th St and 14th Ave S— .36 Acres c Notes: 0 c L 3 Not all undeveloped properties are large enough to meet school construction requirements. a Properties may be traded or sold depending on what locations are needed to house students in the District. Y c c E a a a E 0 U c d E t c� to Q 6 Packet Pg. 139 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN NEEDS FORECAST -EXISTING FACILITIES Q. 0 < PHASE EXISTING FACILITY FUTURE NEEDS ANTICIPATED SOURCE OF Q FUNDS As Purchase and Relocate Interim Capacity Anticipated source of funds is needed Portables Impact Fees. 11 Thomas Jefferson High Replace Existing Building, Voter Approved Capital bond 0` School Increase Capacity co 11 Illahee Middle School Replace Existing Building Voter Approved Capital bond N M 11 Evergreen Middle School Replace Existing Building Voter Approved Capital bond II Lake Grove Elementary Replace Existing Building, Voter Approved Capital bond Increase Capacitycv c II Mark Twain Elementary Replace Existing Building, TBD,pending SCAP funding Increase Capacity 0` II Mirror Lake Elementary Replace Existing Building, Voter Approved Capital bond a Increase Capacity U. t� II Olympic View K-8 School Replace Existing Building, Voter Approved Capital bond N Increase Capity N II Star Lake Elementary Replace Existing Building, Voter Approved Capital bond N Increase Capacity G N II Wildwood Elementary Replace Existing Building, Voter Approved Capital bond r Increase Capity •L II Memorial Stadium Replace Existing Facility Voter Approved Capital bond y II DeVry Property Temp Swing School SCAP and K-3 Class size o Increase Ca aci reduction fundin 0 z III Decatur High School Replace Existing Building, TBD y Increase Capacity III Kilo Middle School Replace Existing Building TBD III Sacajawea Middle School Replace Existing Building TBD d Adelaide Elementary Replace Existing Building, TBD III m Increase Capacity a_ III Brigadoon Elementary Replace Existing Building, TBD r_ Increase Cap ityc L Camelot Elementary Replace Existing Building, TBD UI Increase Capacity ' Q III Lake Dolloff Elementary Replace Existing Building, TBD Increase Cap ityY III Nautilus K-8 School Replace Existing Building, TBD Increase Capacity m III Twin Lakes Elementary Replace Existing Building, TBD E Increase Capacity m III Woodmont K-8 School Replace Existing Building, TBD a Increase Capacity0 0 a As part of the multi-phase modernization and replacement plan, the District intends to E increase capacity for elementary and high school students with expansion at the Thomas c0 Jefferson, Lake Grove, Mirror Lake, Olympic View, Star Lake, and Wildwood sites. c as E 0 Q 7 Packet Pg. 140 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN a� NEEDS FORECAST -ADDITIONAL FACILITIES Q. O Q NEW FACILITY LOCATION ANTICIPATED SOURCE OF FUNDS c c No current plans for additional facilities. p N M M N V C R C E L 0 LL U 00 N O N M N O N N r V �L Y N O O t v U) m fC L LL L Q Y c a� c a� E Q c a. 0. E O U c m E t U O r Q 8 Packet Pg. 141 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN Six Year Finance Plan C) C Secured Funding Sources +. Im F Fees 1 $144&49 CL Load Sale F—& 2 481.779 0 Bond nc -Fvods 3 S125973,394 IC3-M&TAFA nn�l�imo,1 Mures 4 SI2,106,119 School Constructian Aasistamx Pro 5 S33980,652 V TOTAL Projected Rffvelue Sources C Sehaol C—truction Asaistaaoe bra am 6) S79.213.000 'a K-3 Class Size Reductinm 7 S436.000 L Bond Funds 3; SC Q Laced Fund Sales 9 S C Im t Fees 10 S C N TOTAL $79,699,000 M M Actual and Planned Expenditures 11T.t.1 S—ed Funding aced Pmj erted Rerenue $61,a33 3a d NLFI•SCHOOLS T bli6W: Budget 20'1 20'A 2028 20M 2027 20'18 Total j:T4ta1:G of V :wwr$i�an 2022-23 2023-24 20'k20'S 2026-2026 20245r2027 2027-2GZS 2O2S-20.9 2022-2029 R MUDYR*nZ.nTION AND EXPANSION Lake Grove Element 11) SS39 000 htirror Lake Elemen 11) S41 000 Skar Lake Elemeuk 11 :::$39 3p0 so 539 660 500 O LVildmaod Element - 11 :::$44 "OaCt SC S40 000 � 41— , Viem K-8 School11 I::$lk 74:1W S29,376,"I S1750000 $31126.000 I S47200000 d Thomas Jefferson ii School 11 :50144"OD:Ct S17745000 $17745.000 S125'00000 LPL Ever —h'fiddle School 11 :::96f 71]3Q0 S C S66 711 (� EI.A—hSdd School 11) 39.CS--.000 S59843000 S14874044 S79.793,CCC S&2000000 O h3emorial3kadium 11 ;:;:`'9?]4]jq j29.610.000 529.61C.000 S29 00000 N SC S0 O 0 so N M S1T1 AC UISMON N O Former DV -IFS 24 12 $1 421-40 $1 421 000 Sl 423 040 Sl 4 54 Sl 423 750 si,422,2joisi,42TTor 39,97355 500 N fn TLMPORARF FACII.ITILS t� Portahl- 13 SO TOTAL 3376^69 587'37 S0,014,000 SL'93 000 $1 23^ $1 23 750 $1 32^ $1 22 750 S168135 . y NOTES- Q 1.These fees are currently being held in a King County,City of Federal Way,City of Auburn,and City of Kent impact fee account,and will be _ available for use by the District for system improvements.This is year end balance on 12131121. 0 2.This is year end balance on 12131121. 0 3.This is the 12131121 balance of bond Funds and capital levy funds.This figure includes interest earnings. V 4.This represents the K3-CSR revnue received but not spent as of 1213V2021. 5.This represents the balance of SCAP Funding as of 1213V2021 6.This is anticipated SCAP for the future projects authorized by the voters in 2017. 7.This is a secured K-3 Class size reduction grant. 8.In November 2017,the District passed a$450M bond measure.The amount included in the Finance plan is For projects that will create additional capacity.Only the costs associated with increasing capacity are included in school impact fee calculations. Seepagexxx L N 9.There are no projected sale of surplus properties. 'a 10.In this current plan,there are no projected impact fees. 11.Project budgets are updated as of December 2021.Budgets For Illahee Middle School,Olympic View K-8,and Memorial Stadium budgets are still being updated. LIL Evergreen middle School,Illahee Middle School,Olympic View K-8,Memorial Stadium,and DeVry 12.A former private university campus located in Federal Way was purchased in 2019 to provide up to 43 additional permanent elementary classrooms.Prior to creating new permanent capcity this location will be used (� as a temporary housing.These costs are excluded from impact fee calculations. 0 13.These Fees represent the cost of purchasing and installing new portables.The portable expenditure in future years may replace existing portables that are not functional. L These may not increase capacity and are not included in the capacity summary. 0 7 a C N Y c c E a FL a E 0 U c d E t c� co r Q 9 Packet Pg. 142 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN c SECTION 2 -MAPS a 0 Federal Way Public Schools has twenty-one elementary schools (grades K-5), two schools with a K-8 grade configuration, six middle school schools (grades 6-8), four high schools c (grades 9-12) and four small secondary schools. The Federal Way Public Academy serves students in grades 6-10. The programs at Open Doors and Career Academy at Truman High 0 School serves students in grades 9-12. In addition to these programs, TAF@Saghalie serves students in grades 6-12 who reside within the service area and the Employment and Transition N Program (ETP) at the Norman Center serves 18-2 1-year-old scholars. as The Growth Management Act requires that a jurisdiction evaluate if the public facility infrastructure is in place to handle new housing developments. In the case of most public facilities, new development has its major impact on the facilities immediately adjacent to that 0 development. School districts are different. If the district does not have permanent facilities a available, interim measures must be taken until new facilities can be built or until boundaries 0 can be adjusted to match the population changes to the surrounding facilities. N N It is important to realize that a single housing development does not require the construction N of a complete school facility. School districts are required to project growth throughout the N district and build or adjust boundaries based on growth throughout the district, not just around a single development. y 0 Adjusting boundaries requires careful consideration by the district and is not taken lightly. It °o is recognized that there is a potential impact on students who are required to change schools. y Boundary adjustments impact the whole district, not just one school. The final map included represents the city and county boundaries which overlap with the district's service areas. a� • City of Algona a_ • City of Auburn cc • City of Des Moines E • City of Federal Way • City of Kent a • City of Milton • Unincorporated King County Y c as c as E a a a E 0 U c d E t c� to Q 10 Packet Pg. 143 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN MAP—CITY AND COUNTY JURISDICTIONS sa. 0 Q m FEDERAL WAY PUBLIC SCHOOLS 0 Each 5cholar A voice-A dream.A BRIGHT iubure- O N M k• DOS IJ mAoines ;_-- O LL 00 N O Puget Sound M N N 'L � r O ALJL)4111-11 0 L k V rr � L i k 4) i N _ Federal VVay ) LL 3 Algona a) Y King Count E Mi ikon 0. 0 U City and County 0 0.5 1 2 Miles Jurisdictions E FWPS boundaries is 100%Urban Growth Area Q 11 Packet Pg. 144 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN a� c Q. O SECTION 3 - SUPPORT DOCUMENTATION Q as c c Building Capacities - The Education Program O Portable Locations M M Student Forecast—2023 through 2029 c c �a L O U- U 00 N O N M N O N N r V �L Y N O O t v cc L U- L Q Y c a� c a� E Q c d om E O U c m E M U O r Q 12 Packet Pg. 145 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN c BUILDING CAPACITIES a 0 This Capital Facilities Plan establishes the District's "standard of service" in order to ascertain the District's current and future capacity. The Superintendent of Public Instruction establishes square footage guidelines for capacity,but these guidelines do not take into consideration the education program needs. 0 In general, the District's current target class size provides that the average class size for a N standard classroom for grades K through 3 should be 17 students to comply with current legislation. In grades 4-5 the target is 25 students. For grades 6 to 12 the target class size is 26 students. Classrooms for students with Individualized Education Program(Special Education) needs are calculated at 12 seats per classroom. L 0 Historically, the District has used the OSPI square footage calculation as a baseline for a capacity calculation and made adjustments for specific program needs. The District will U. c� continue to use this calculation for determining capacity at our middle and high schools. N However, for elementary school capacity will be calculated based on the number of N classroom spaces and the number of students assigned to each classroom. N 0 N N r t,1 Class Size FWPS Historical HB2661/SHB2776 Square Footage Guidelines "Standard of Service" Enacted Law Guideline o Kindergarten 18.9 17 25-28 6 Grades 1-2 18.9 17 25-28 0 Grade 3 18.9 17 28 y Grades 4-5 25 25 28 L d For the purposes of determining student capacity at individual schools, the following list clarifies adjustments to classroom spaces and the OSPI calculation. 0 c Special Education Resource Rooms: Each middle school requires the use of a standard classroom(s) for special education students a requiring instruction to address specific disabilities. as Y English as a Second Language Programs: Each middle school and high school requires the use of a standard classroom for students learning English as a second language. E c as Middle School Computer Labs: a Each middle school has computer labs, except Evergreen Middle School. Wireless access has been installed at all secondary schools. If additional classroom space is needed, these a. 0. computer labs may be converted to mobile carts. E 0 U c d E t c� to Q 13 Packet Pg. 146 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN c BUILDING CAPACITIES, continued a 0 High School Career Development and Learning Center (Resource) Room: Q as Each high school provides special education resource room and career c development classrooms for students requiring instruction to address specific disabilities. O Preschool/ECEAP: N Our district currently offers preschool programs for both special needs & typically developing students at 9 elementary schools. We also have the ECEAP program at 10 sites (6 elementary schools, 3 high schools, and 1 commercial sites). These programs decrease capacity at those schools. O Alternative Learning Experience: a Federal Way offers students the opportunity to participate in an Alternative v Learning Experience through our Internet Academy. These students have never been N included in the capacity calculation of unhoused students. Due to COVID 19 N implementing school closures the District has had a sharp increase in IA enrollment. c N 1418 Youth Reengagement: Federal Way offers students the opportunity to participate in 1418 Youth y Reengagement Open Doors program. These students are housed at the Truman o campus but are not currently included in the capacity calculation of unhoused 0 students. co L d L 3 3 Q C N Y c c E a a a E 0 U c d E t c� to Q 14 Packet Pg. 147 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN c BUILDING CAPACITIES, continued a 0 ELEMENTARY BUILDING SIIDDLE SCHOOL BUILDING Q PROGRAM CAPACITY PROGR.LM CAPACITY C� C School Name Headcount 'Preschool School Name Headcount Adelaide 353 30 I1lahee 955 Bri adoon 299 30 Kilo 779 O Camelot 277 30 Lakota 786 �p Enterprise 345 15 Saca'awea 694 N M Green Gables 401 Se uo ah 585 Lake Dolloff 400 Evergreen 795 3Lake Grove 600 TAF'Saghalie 598 V C Lakeland 371 Federal Way Public Academy 183 cv Mark Twain 4_10 TOT. L 5,275 Meredith Hill -175 30 O 3MitrorLake 600 *Middle School vera a 727 Nautilus -8 466 d LL Olympic View 353 HIGH SCHOOL BUILDLIG () Panther Lake 347 PROGRAM CAPACITY 00 liauuer'v'iew 405 30 N O Sherwood Forest 390 6 School Name Headcount N Silver Lake 400 Decatur 1243 M N Star Lake 337 Federal Way- 1684 N Sunnycrest 405 Thomas Jefferson 1224 M Twin Lakes 341 30 ToddBeamer 1085 V Vallialla 406 TAF Sa a 155 r 3Wildwood 600 M23 Career Academy at Truman 159 y Woo dmont -8 357Federal Way Public Academy 116 TOTAL 9,258Employment Transition Program 48 G TOTAL 5,714 t V I le ru e-um 17 Ai—era ge 403 2High SchoolArerage 1,309 � L Notes: 'Preschool enrollment reduces capacity for -5 students. 15 preschool students in one classroom. LP r IC L "Federal Way Public Academy,Career Academy at Truman High School and Emplo�r meet Transition Program 'a and TAF A Saghalie for the high school school grade span(9-12)are non-boundary schools_ These schools are not used in the calculate d averages. i Lake Grove and Wlldwood opened January 2021;Mirror Lake is opened September2021 3 3 Q C N Y c c E a a a E 0 U c d E t c� co Q 15 Packet Pg. 148 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN c Q. PORTABLE LOCATIONS -°a Q as The Washington State Constitution requires the State to provide each student a basic education. c It is not an efficient use of District resources to build a school with a capacity for 500 students due to lack of space for 25 students when enrollment fluctuates throughout the year and from o year to year. c� N M Portables are used as interim measures to house students when increasing population impacts a school attendance area. Portables may also be required to house students when new or changing programs require additional capacity. They also provide housing for students until permanent facilities can be financed and constructed. When permanent facilities become available, the portable(s) is either used for other purposes such as storage or child care 0 programs, or moved to another school for an interim classroom. Some portables may not be a fit to move due to age or physical condition. In these cases, the District may choose to buy 0 new portables and surplus these unfit portables. N N With the launch of construction of new schools, a number of portables will be relocated, N decommissioned, or sold. These numbers are not available at this time. Since 2018, the N District has reduced the number of instructional portables by 33 classrooms. •L The following page provides a list of the location of the portable facilities,used for educational o facilities by Federal Way Public Schools. 0 L d cc L 3 3 Q C N Y c c E a a a E 0 U c d E t c� to Q 16 Packet Pg. 149 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN c PORTABLE LOCATIONS, continued a 0 Q a) PORTABLES LOCATED PORTABLES LOCATED � AT ELEIIENI?iRY SCHOOLS AT HIGH SCHOOLS � mom mom I.ST..{TIOMML I.ST..;TIOMMU I.ST..;TIOMML I.ST..{TIOMML O Adelaide ? 1 Decatur 8 1 M Bri doon 1 Federal Way Camelot 1 Thomas Jefferson Enterprise Todd Beamer 8 ca Greco Cal}leS 1 TOTAL 16 1 Lake Dolloff a 1 Lake Grove ' Lakeland U. a Mark T�T',am � V 00 N Meredith Hill P ORTABLF-S LOCATED N M=.Df Lake T SUPPORT FACUITIES �"� N 'Nautilus N %r-m1mc View. MOT in Panther Lake a TDC 9 Ra=ef view ofmorTAYA M Stiff ood Forest _ _ TOTAL 9 p Silver Lake 1 —p Star Lake 0 z Sunnycrest 6 DISTRICT PORTABLES IN USE FOR ECEAP v T,z�,in Lakes 1 _ ANDIOR HEAD TART y Vallmila a Lh,rns- orest gild;rood M woodmont a. -tea m IMAL al - c PORI iiBLES LOCATED c ATX IIMLE SCHOOLS 3 mom I.ST..{TIOMML I.ST..CTIOMML Q Illahee 1 c Kilo 1 6 Y LakotaCD ' SatA and"ea CD Se uovah 1 1 E EvwEreen � t3:f Sa 'e a E TOTAL 13 6 Q c a a E 0 U c d E t c� to Q 17 Packet Pg. 150 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN c STUDENT FORECAST a 0 Student enrollment projections are a basic component of budget development. Enrollment Q as projections influence many of the financial estimates that go into budget preparation. The majority of staffing requirements are derived directly from the forecasted number of students. c Allocations for instructional supplies and materials are also made on the basis of projected o enrollment. Other expenditures and certain revenue projections are directly related to enrollment projections. M M Enrollment projections are completed annually in the Business Services Department. Projections must be detailed at various levels, district total, school-building totals, grade level and program level to include vocational and special education students. L Q The basis of projections has been cohort survival analysis. Cohort survival is the analysis of a a group that has a common statistical value (grade level) as it progresses through time. In a v stable population the cohort would be 1.00 for all grades. This analysis uses historical N information to develop averages and project the averages forward. This method does not N trace individual students; it is concerned with aggregate numbers in each grade level. The N district has used this method with varying years of history and weighted factors to study N several projections. Because transfers in and out of the school system are common, student migration is factored into the analysis as it increases or decreases survival rates. Entry grades y (kindergarten) are a unique problem in cohort analysis. The district collects information on o birth rates within the district's census tracts and treats these statistics as a cohort for c kindergarten enrollment in the appropriate years. co The Federal Way School District is using various statistical methods for projecting student � enrollments. The resultant forecasted enrollments are evaluated below. L d In January 2022, the District contracted a demographer to develop projections for the Federal Way School District. The model used to forecast next year's enrollment uses cohort survival rates to measure grade to grade growth, assumes market share losses to private schools 0 c (consistent with county-wide average), assumes growth from new housing or losses due to 3 net losses from migration. This forecast was provided as a range of three projections. The a long-range forecast provided with this report used a model with cohort survival rates and growth rates based on projected changes in the 5-19 age group for King County. Y c as c as E a a a E 0 U c d E t c� to Q 18 Packet Pg. 151 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN c STUDENT FORECAST, continued a 0 Most of the methods used for long range enrollment reporting assume that enrollment is a constant percent of something else (e.g. population) or that enrollment will mirror some c projected trend for the school-age population over time. The report included 5 different calculations to provide a range of possible projections for the District to the year 2029. This o model produces a projection that is between 20,000 and 19,500 when applied to the low, medium, and high range modes. This provides a reasonable range for long-range planning N and is consistent with estimates from various models. as Long-range projections that establish the need for facilities are a modification of the cohort survival method. The cohort method of analysis becomes less reliable the farther out the projections are made. The Federal Way School District long-range projections are studied 0 annually. The study includes information from the jurisdictional demographers as they U. project future housing and population in the region. The long-range projections used by 0 Federal Way Public Schools reflect a similar age trend in student populations as the N projections published by the Office of Financial Management for the State of Washington. M N O Near term projections assume some growth from new housing, which is offset by current N local economic conditions. The District tracks new development from five permitting jurisdictions. Long range planning assumes a student yield from proposed new housing y consistent with historical growth patterns. o 0 0 Growth Management requires jurisdictions to plan for a minimum of twenty years. The y Federal Way School District is a partner in this planning with the various jurisdictions comprising the school district geography. These projections create a vision of the school district community in the future. as As a result of COVID-19, the District has experienced a significant increase in Internet Ui Academy scholars: c 0 c Elementary Middle High IA Headcount School School School Total Nov-19 12 59 205 276 Q Novm20 159 147 250 556 Nov-21 349 227 342 918 Y Temp Increase 337 168 137 642 c m E c The District's six year enrollment projections show an overall decline in enrollment, and a E decline at each grade level. The COVID-19 pandemic affected enrollment in recent years, as well as increased enrollment in the Internet Academy. The District plans to monitor actual a enrollment growth in the 2022-23 school year to assess the validity of the projections, E particularly post-pandemic. Any changes will be reflected in future updates to this CFP. c0 c as E 0 a 19 Packet Pg. 152 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN c STUDENT FORECAST, continued a O October I Head ['aunt Enrollment History and Projections Q as c lvalendar l r School Year Fl-- Middle School High School Total K-12 CYjdjW 0 201647 10,472 5,165 6,992 22,629 INS 201745 10,449 5,229 6_S41 22,519 N 1--019 2019-19 10,191 5,151 6.966 22,335 -02% M 1--020 2019-20 9,965 5,366 63S0 22,111 -1.046 d 1-021 2020-21 9,357 5,326 6,690 21,363 -3_S% -022 2021-22 9,412 5,097 6,755 21,2" -0_Si6 ''-023 P3632-23 9,0S1 4,630 6,46? 20,199 -S_6% L 1-024 P2023-39 9,01S 4,611 6,?{- 20,063 49¢6 0 -025 P3039-3S 3,961 4,584 6,Vv 19,943 46% 1 1--026 P303S-36 8,907 9,SS6 6,360 19,323 -0.6% LL -027 P2026-27 8,845 4,S24 6,316 19,685 -0.736 V 00 1--028 P202728 6,8S3 9,S29 6,322 19,704 03% c 1--029 P3028-_: 8,907 9,SS6 6,360 19,323 0.6% N E?emeiubrrK-S lfi&bSchool 6-8 High Schad9-12 N lmlwk Opan Doors andIrnerm Aca&?,. N N r Enrollment History and Six Year Forecast L 23:444 y 22:544 p O t 22.444 V 21'.500 21.000 N 13 O LL 20.544 R 20:000 i 3 19,500 Q c 19,000 N Y 5chod Year C O E a a a E O U c d E t c� to Q 20 Packet Pg. 153 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN a� c Q. SECTION 4 — KING COUNTY, CITY OF FEDERAL WAY, AND CITY OF KENT -°a IMPACT FEE CALCULATIONS Q as c c Capacity Summaries 0 Site & Construction Costs Allocations M M Student Generation Rates c c Impact Fee Calculations =a 0 Reference to Impact Fee Calculations U 00 N O N M N O N N r V �L Y N O O t v fC L U- L Q Y c a� c a� E Q c d om E O U c m E M U O r Q 21 Packet Pg. 154 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN c CAPACITY SUMMARIES a 0 All Grades, Elementary, Middle School, and High Schools c The Capacity Summaries combine Building Capacity information, Portable Capacity information and the Student Forecast information. The result demonstrates the requirements 0 for new or remodeled facilities and why there is a need for the District to use temporary W facilities or interim measures. N M M The District has recently adjusted its capacity calculation method for Elementary schools to better show capacity needed to comply with the K-3 Class Size Reduction. This adjustment is also shown in the portable capacity calculation. In order to allow for flexibility in portable usage the District will use an average class size calculation of 21 for each Elementary portable 0 and an average class size of 25 for each Middle and High School portable. a 0 The information is organized with a page summarizing the entire District, and then evaluating N capacity vs. number of students at elementary, middle school, and high school levels M individually. N N The notes at the bottom of each spreadsheet provide information about what facilities are in place each year. y 0 0 0 z L d cc L 3 3 Q C N Y c c E a a a E 0 U c d E t c� to Q 22 Packet Pg. 155 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN CAPACITY SUMMARIES, Continued W a O Capacity Summary-All Grades Q as c c Budget -- Projected-- Calendar Year 2023 2024 2025 20M 2027 2028 20D O C.4PACrrY School Year 2022r23 2023-24 2023-25 2025-26 2026-27 2027-28 2029-29 cp BUILDING PROGRAM M HEADCOUNTCAPACM 20.y42 20.370 2%370 20,370 20,982 20,982 20,982 d . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . c� Add Capacity .:: :l2$. . . .#k. . . . . b: : : : :bt : : : : : :41: : : : : cv C Adjusted Program Headcount Ca achy 1 20,370 120,370 120,370 20,Q82 20,982 20,982 20,982 E O FNROLLWNTLL d Basic Headcount Enrollment 20,144 2.0,063 19,943 19,823 19,685 19,704 19,823 V Internet Academy Headcount Enrollment) (255) P55) (255) (255) (255) (255) (255) N Basic FTE Enrollment without Internet Academy 19,999 19,808 19,688 19,568 19,430 19,"9 19,56S N M N SLIZFLUS OR 015MOUSEII) N PROGRAM FIE CAPACITY 481 562 682 1,414 1,552 1,533 1,4 44 y r tt L RELOCATABLE CAPACITY y Current Portable Cap acit. 1,6S 5 1,695 1,643 1,593 1,593 1,593 1,593 C O Add'Subtract Portable Cap acity. : :: f). . . . :: :: : : : : : : : : : : : : : : : : : : : Adjusted Portable Capachy 1_685 1_6-3 1 1,J93 1 1,593 1,593 1,J93 -3_ SLRFLUS OR(UNHOt1 SED) PROGRAM AND REL OCATAME C.4PACTIY 2,166 2,2U5 2,275 3,007 3.115 3.126 3.007 li C NOTT S: to C L l Internet Academy students are included in projections but do not require full time use of school facilities.This represents historic enrollment. O a C N Y c c E a a a E O U c d E t c� to Q 23 Packet Pg. 156 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN CAPACITY SUMMARIES, Continued a, c Capacity Summary Elementary Schools -0a0 Q as Budget -- eded-- Calendarlear 2023 2024 2025 2026 2027 2029 2029 CAPACITY Scho01 Yeaf 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2029-29 BUILDING PROGRAM O HEAD COUNT CAPACTTY 9,016 9.144 9,144 9,1d4 9,756 9,156 9,756 N AdcUSubtract capacity total 128 0 0 612 0 0 0 Add capacity aci at': d S'trn-L<aku C� c c Ohm riex,K-8 : :x�: : : : : : : : : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... .:. . . . . .: :. L Adjusted Pm Headcount Capacity 9,144 9,144 9,144 9,756 9,756 9,756 9,756 O ENROLLMENT LL LL Ba--icHeadcountEnrollment 9.051 9,015 5961 8907 8.945 S_853 8+907 V 00 sitemetAcadem5 Headcount 121 (2A) (2)0} (20) N Basic Headcount Enrollment without InternetAcadem 9,031 U95 "i 8,887 9.925 S7S33 S.S37 N M N SURPLUS OR(UNHOUSED) N PROGRAM CAPACTTY 113 149 203 969 931 923 8 N r t� RELOCATABLE CAPACITY'- L r Current Portable Capacity 931 931 889 889 889 889 889 y Add'Subtract portable capacity- 0 (42) 0 0 0 0 0 0 O Add portable capacity at: O Subtract portable capacity at: t V Lake Graw _1lir7 nr Lake S:m Lemke Ii rlriwnnrl — } L �iy4'rrr�fC &44`�i ::: d3s�: d . . . . . . . . . Adjusted Portable Capacity 931 889 I 889 889 I EL9 889 I 889 LL SGRPLCS OR(UNHOUSED) C PROGRA--1 iiNDRELOCATABLE R C4PACTTY 1,#" 1,038 1,092 1,758 1,820 1,812 1,759 3 NOTES: Q I Capacity increases are projected based on a design to accommodate 525 students-IncrYasedcapacityiscurrentiv stated asthe difference between current calculated capacity and the projected design.In order to reduce elementary class size,Devey capacity is N calculated at 17 scholars per classroom. Y 2 Internet Academy students are included in projections but do not require full time use of school facilities.This represents historic O enrollment. E 3 Relocatable Capacirvis based on the number ofportables available and other administrative techniques which can be used to temporarily O house students until permanent facilities are available.This is a calculated number only based on class sue capacity of 2l.The actual E number of p ortable s that will be used will be based on actual student population needs. Q C cc a M E O U c d E t c� co Q 24 Packet Pg. 157 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN c a CAPACITY SUMMARIES, Continued -°a Q as Capacity Summary—Middle Schools c L Budget -- Projected-- 0 Calendar Yeaj 2023 2024 2025 2026 2027 2028 2029 CAPACITY School Year 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 M BUILDING PROGRAM HEAD COLT'T CAPACITY 5275 5275 5275 5275 5,275 5,275 5,275 d .add Subtract capacity 0 0 0 0 0 0 0 Add capacity at: Totem L Illahee 0 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . .. .. . . . . ... ... . . . . ..... . . . . .. .. . . . . ... ... . . . . .. .. . . . . .. Adjusted Program Headcount Capacity 5275 5275 5,275 5,275 1 5275 5275 5275 fL LL 0 E-NROLI-% ENT 00 Basic Headcount Enrollment 4,630 4,611 4,584 4,556 4,524 4,529 4,556 N Internet Academy' (55) (55) (=Sj (55) (55) (55) (55) M Basic Enrollment zrithout Internet Academy 4,575 4,556 4,529 4,501 4,469 4,474 4,501 p N to SURPLUS OR(UN-HOUSED) v PROGRAM CAPACITY 700 719 746 774 SM SDI 774 r rn t] RELOCATABLE CAPACITY' O t Current Portable Capacity ==S ==S 338 288 288 288 288 v Add-Subtract portable capacity 0 0 50 0 0 0 0 Everga'-een Yormerly Totem)Mddle,Schaal Sacajawea Middle School Illahee fiddle School f Gl d Adjusted Portable Capacity 1 338 338 288 1 288 288 288 288 LL SURPLUS OR(U-NHOtiSED) PROGRAM AND RELOCATA_BLE � CAPACITY 1,038 1,057 1,034 1,062 1,094 1,089 1,062 3 3 NOTES: Q 1 Totem and Illahee Nliddle Schools currently have ca achy°for 800& 850 students respectively, _ p _ p ely,so no new capacity is � anticipated with the rebuild of these older buildings- 2 Internet Academy students are included in projections but do not require full time use of school facilities. This represents historic enrollment_ E 3 Relocatable Capacity-is based on the number of portables available and other administrative techniques which can be used to � temporarily house students until permanent facilities are available.This is a calculated number only based on class size Q capacity of 25_ The actual number of portables that wM be used v4�M be based on actual student population needs_ a M E 0 U c d E t c� co Q 25 Packet Pg. 158 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN c a CAPACITY SUMMARIES, Continued -0 Q Capacity Summary—High Schools c �a L Budget -- Projected-- O Calendar Yem 2023 2024 2025 2026 2027 2028 2029 �p CAPACITY School Year 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 N M BUILDING PROGRAM HEADCOLNrT CAPACTIY 5�951 5.951 5.951 5,951 5,951 5,951 5,951 v Add-Subtract capacity 0 0 1 0 0 0 0 0 C cv C 4 Thomas.Ie e1 son� h School � g L 0 Adjusted Program Headcount Capacity 5.951 5,951 5,951 5�51 5�51 5�51 5,951 d LL 0 ENROLLMENT 00 Basic Headcount Enrollment 6,463 6,437 6,399 6,360 6,316 6,322 360 N 6t Internet Academvl (180) (180) (180) (180) (180) (180) (180) A Basic Ed without Internet Academi 6,283 6,257 6,219 6,180 6,136 6,142 6,180 cm 0 N to SURPLUS OR(UNHOti SED) j PROGRAM CAPACITY (332) (306) (268) (229) (185) (191) RELOCATABLE CAPACTTYl O t Current Portable Capacity 416 416 416 416 416 416 416 y Add.-Subtract portable capacity 0 0 0 0 0 0 0 cv Thomas Je er son High School 4 L . . . . d Adjusted Portable Capacity 416 416 416 416 416 416 416 13 LL SURPLUS OR(UN-HOUSED) � PROGRAM A2�D RELOCATABLE C CAPACTTYa 84 110 148 187 231 225 187 3 3 NOTES: Q 1 Internet Academ% students are included in projections but do not require 5L time use of school facilities.This represents Y historic enrollment. 2 Relocatable Capacity is based on the number of portables available and other administrati4 a techniques which can be used to temporarily-house students until permanent facilities are available. This is a calculated number only based on class size E capacity of 25.The actual number of portables that z nll be used-�i-M be based on actual student population needs. 3 Capacity for unhoused students well be accommodated sAith traveling teachers and no planning time in some classrooms. E - a cc a M E 0 U c d E t c� co Q 26 Packet Pg. 159 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN c IMPACT FEE CALCULATIONS a 0 Single and Multi-Family Residences c Each jurisdiction that imposes school impact fees requires that developers pay these fees to help cover a share of the impact of new housing developments on school facilities. o To determine an equitable fee throughout unincorporated King County, a formula was established. This formula can be found in King County Code 21A and was substantially M adopted by the City of Auburn, Federal Way and Kent. The formula requires the District to establish a "Student Generation Factor" which estimates how many students will be added to a school district by each new single or multi-family unit and to gather some standard construction costs, which are unique to that district. O Impact Fee Calculation LL When applicable, the CFP includes variables for the calculation of the Impact Fee for single o family and multi-family units based on King County Code 2 1 A and the Growth Management N Act. As noted above, due to declining enrollment, the CFP does not include an impact fee c calculation or recommendation. Future updates to the CFP may include impact fees. N �n r •L Plan Year 2022 Plan Year 2023 6 0 Single Family Units $3,243 $0 0 Multi-Family Units $16,003 $0 Mixed-Use Residential $8,001 $0 L Impact Fee Calculation-King County Code 2 1 A a_ c 0 c L 3 3 a d Y c c E a a a E 0 U c d E 'In accordance with the City of Federal Way Ordinance No.95-249. c� Q 27 Packet Pg. 160 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN c SIX YEAR FINANCE PLAN a 0 SCHOOL ACQUISITION COST a a� The district purchased the former Devey Technical School building to house displaced scholars during school construction then will provide permanent capacity for Early Childhood Education programs. o c� N SCHOOL CONSTRUCTION COST M With voter approval of the $450,000,000 bond package, design work is underway for six of the approved projects. Anticipated construction budgets (based on the Guaranteed Maximum Price or GMP)have been updated to reflect the final construction contracts,plus amendments. In addition, a credit for the cost of new construction is incorporated to 0` recognize the K-3 Class Size Reduction Grant obtained by Federal Way Public Schools. a The following table outlines the facility cost included in the impact fee calculation: 0 00 N Elementary Lake Mirror Elementary N Schools Grove Lake Star Lake Wildwood TOTAL N 0 Permanent 353 404 387 472 1616 Capacityr New Capacity 600 600 525 600 2325 y Increased o Ca acit as % 43.9% 6 0 GMP $31.475,730 $33,007,391 $30,163,111 $32,609,529 $127,255,761 y Proportionate >, Share $ 55,865,279 cc K-3 Class Size Credit ($ 11,598,151) Net a- u_ Proportionate $ 44,267,128 cc Share c L 3 Two additional projects are within this horizon, but not yet included—Olympic View K-8 a and Mark Twain Elementary. These costs will be incorporated into future Capital Facilities Plans. Current Middle School capacity calculations do not reflect unhoused students, so no Y costs associated with Illahee Middle School or Evergreen Middle School are included. c a� E c a� E a a a E 0 U c d E t c� to a 28 Packet Pg. 161 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN c Consistent with the capacity calculations described earlier, the District uses the OSPI square a footage calculation for determining capacity at our secondary schools. Based on this -°a methodology, the following construction costs for Thomas Jefferson High School are allocated as the proportionate share: c c �a L 0 N M Square Footage Capacity at approx. 131 s . ft. Current: 179,119 1378 Planned: 210,000 1600 Increased Capacity 237 Increase as % 16.11% GMP $94,176,828 U. Proportionate Share $15,171,887 V 00 N O The District will use the above formulas created as a base for future Capital Facilities Plans M during the life of the current bond authorization. The capacity of these schools may vary N from year to year as programs are added or changed and construction cost may increase over time. r L FACILITIES CAPACITY Permanent Facility Capacity: 0 Changes to the Building Program Capacities calculation are found on page 15. y Capacity Summaries: The changes in the Capacity Summary are a reflection of the changes in the capacities and student forecast. New schools and increased capacity at current M_ buildings are shown as increases to capacity. Capacity Summaries are found on pages 22-26. Student Generation Factor Analysis: cc Federal Way Public Schools student generation factor was determined separately for single-family units and multi-family units. The factors used in the 2023 Capital Facilities Plan were derived using actual generation factors a from single-family units and multi-family units that were constructed in the c District in the last five (5)years and can be found on the next page Y Temporary Facility Cost: c The list of portables reflects the movement of portables between facilities or new portables purchased. Portable Locations can be found on pages 16 and 17. a cc a. a E 0 U c d E t c� to Q 29 Packet Pg. 162 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN U- STUDENT GENERATION RATES U New Construction in Prior 5 Years N O N M N O N N V Single Family Student Generation N Number of Number of Number of Number of Elementary Middle School High School Total Single Family Elementary Middle School High School Student Student Student Student O O DEVELOPMENT Dwellings Students Students Students Factor Factor Factor Factor t 19-Pacific Hei hts 63 11 3 3 0.0476 0.0000 0.0000 0.0476 v 19-Havenwood Park 71 11 3 4 0.0635 0.0159 0.0317 0.0986 18-Retreat Meadows 56 4 1 5 0.1270 0.1429 0.1746 0.5000 to 18-W ncrest11 41 15 0 1 0.0952 0.0000 0.0159 0.1707 18-Soun&ew Manor 21 0 0 0 0.0000 0.0000 0.0000 0.0000 i Tota 1 252 41 7 13 Student Generation" 0.1627 0.0278 0.0516 0.2421 O LL Multi-Family Student Generation-City of Federal Way C Number of Number of Number of Number of Elementary Middle School High School Total L 3 Multi Family Elementary Middle School High School Student Student Student Student 3 DEVELOPMENT Dwellings Students Students Students Factor Factor Factor Factor Q 21-Watermark 221 114 70 46 0.5158 0.3167 02081 1.0407 Total 221 114 70 46 a� Student Generation" 0.5158 0.3167 0.2081 1.0407 Y *Student Generation rate is based on totals. d E c d E Q C R a a E 0 U r c a� E t c� R r a 30 Packet Pg. 163 8.I.a FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN c Item From/To Comment Q. 0 Q Percent of Permanent Facilities 95.860/6 to 96_95% Report#3 OSPI c Percent Temporary Facilities 4241%to 3.05% Updated portable inventory :a L O Average Cost of Portable &169579 to 128,646 Updated 5-yr rolling average of Classrooms portables purchased and placed NN, by 2018_ d Construction Cost Allocation S23822 to$246M Change effective July 2021 L State Match 65.59/D to 62.95% Change effective July 2021 O a LL 0 Average Assessed Value Per Ding County Assessor's Office cOO.i SFR- 378,910 to$4d3,835 Single-family residences N N FR- 143,630 to$412,362 Apartments c N Capital Bond Interest Rate 2.441%to 145% Market Rate L Property- Tax Levy Rate Sim84 to$145 King Count, Treasury Division p 6 0 Student Generation Factors Updated Housing Inventory Single-Family Nola:.Sirrdenr ganarntion fisrors jor our y singla fnm b-rrreils ma b wad ore new Elementary 138 to .1627 dwa?opmanfs comMTwfad irrflern flea Drsfrrcf Middle School to .62 7$ an 6r flea goryAw(S).�aws prior ro flea dma of ca High School 060 to .6516 flea J6aa cta?cwm7on_ 0 Multi-Fanifly Sfrrdanf ganaradonfxaefarsfm nre mrdh- .S15S . f�.rrnrrs mw bm-ad tmni'&nw?opmanrs Elementary 3946 to consrrvcrad ii'iAM flea Disrricr orw ilea I= � Middle School _2161 to 1167 ffl-a(5)3'aws prior fo flea dnfa of fha fte L High School 1067 to . il$1 calcv��ion_ 3 Impact Fee Q SFR- $1,845 to$4 SFR based on the updated calculation MFR $15,073 to$0 MER based on the updated calculation Y City-of Federal W-ay NHT-4+Bedroom Unit 0°D Discount ,YiF'R 3+Bedroom Unit 12.5%Discount � NHT-2+Bedroom Uril31.2°D Disccount NiFR 1+Bedroom Unil 50°a Discount Q NiFR: Studio Unit 62.5%Discount � a 0. City of Dent, per Ordinance-No 4278, rev 12121 E SFR- 1,845 to" UT based m the updated calculation U X FR - 9,450 to 1 FR ma=um per City of Kent Ordinance No.4279,rev 12.'21 E t c� Q 31 Packet Pg. 164 8.I.a c Auburn School District No. 408 0 0 Q L 0 N M • O V C O 0 d • • • U N 00 Pt n N M N O N w r V �L 2022 through 2028 N 0 0 O U) L Q� LL Adopted by the Auburn School District Board of Directors L June 27, 2022 a Y c a� c d SCHOOL DISTRICT d a ENGAGE EDUCATE EMPOWER E O U c E t c.� r Q Packet Pg. 165 8.I.a a� c :r Q. 0 V A B U R At SCHOOL DISTRICT o ENGAGE - EDUCATE - EMPOWER M M N V 915 Fourth Street SE 0 c Auburn, Washington 98002 0 U- (253) 931-4900 N 0 N M Serving Students in: N N r City of Auburn N City of Algona o 0 City of Kent U) City of Pacif c City of Black Diamond L Unincorporated King County c 0 Board of Directors Tracy Arnold Q Arlista Holman Y Sheilia McLaughlin Laura Theimer E a a. Dr. Alan Spicciati, Superintendent 0 0 U c m E t U r Q Packet Pg. 166 8.I.a Capital Facilities Plan c Q. 0 TABLE OF CONTENTS SECTION I 0 Executive Summary Page 3 N M M SECTION 11 Enrollment Projections and Student Generation Factors Page 8 L 0 SECTION III a Standard of Service Page 18 U 00 N O SECTION IV M N Inventory of Facilities Page 25 N N r V SECTION V y Pupil Capacity Page 29 0 0 SECTION VI n, Capital Construction Plan Page 33 3.1 SECTION VI a a� Impact Fees Page 35 U- c 0 c L Q Y c a� E c a� E Q c a. 0. E 0 U c m E M U r Q Auburn School District No.408 Packet Pg. 167 8.I.a Capital Facilities Plan c Q. 0 a m SECTION I - EXECUTIVE SUMMARY L 0 This six-year Capital Facilities Plan (the "Plan") has been prepared by the Auburn School District (the "District") as the District's principal planning M document, in compliance with the requirements of Washington's Growth Management Act and the adopted ordinances of the counties and cities c served by the District. This Plan was prepared using data available in the spring of 2022. ° a U_ This Plan is consistent with prior long-term capital facilities plans adopted by N the District. However, this Plan is not intended to be the sole plan for all of N the District's needs. The District may prepare interim and periodic long-range o Capital Facilities Plans consistent with Board Policies and actions, taking into y account a longer or a shorter time period; other factors and trends in the use •2 of facilities; and other needs of the District as may be required. However, any o such plan or plans will be consistent with this six-year Capital Facilities Plan. c To enable the collection of impact fees in the unincorporated areas of King County and within the Cities of Auburn, Black Diamond and Kent; the King County Council, the City of Auburn, the City of Black Diamond, and the City of Kent will adopt this Plan by reference as part of each jurisdiction's respective comprehensive plan. To enable the collection of impact fees in the Cities of 0 Algona and Pacif c, these municipalities must also adopt this Plan and adopt i school impact fee ordinances. 3 a Pursuant to the requirements of the Growth Management Act and the local Y ordinances, this Plan will be updated on an annual basis, and any changes in Z the fee schedule(s) adjusted accordingly. The Plan establishes the District's "standard of service" in order to ascertain E the District's current and future capacity. While the State Superintendent of ca Public Instruction establishes square footage guidelines for capacity, those a. 0. guidelines do not account for the local program needs of the District. The E Growth Management Act and the school impact fee ordinance authorize the District to clef ne its standard of service based on the District's specif c needs. E U a Auburn School District No.408 Packet Pg. 168 8.I.a Capital Facilities Plan c Q. 0 In general, the District's current standard provides that class size for grades K-3 should not exceed 17 students and class size for grades 4-5 should not exceed 27 students. When averaged over the six elementary school grades, this computes to 20.33 students per classroom. Class size for grade 6 should not exceed 27 students and class size for grades 7 and 8 should not exceed N 28.53 students. When averaged over the three middle school grades, this computes to 28.02 students per classroom. Class size for 9-12 should not exceed 28.74 students, with some subject areas restricted to lesser numbers. Decisions by current legislative actions may create the need for additional o classrooms. (See Section III for more specif c information.) a U- U 00 The capacity of the schools in the District is calculated based on this standard o N of service and the existing inventory of facilities including transitional N classrooms. The District's 2021-22 capacity was 17,082. The actual number of N individual students was 16,880 as of October 1, 2021. (See Section V for more U specif c information.) y 0 0 The Capital Construction Plan shown in Section VI addresses the additions 0 and proposed modernization to the District's existing facilities. The plan includes the ongoing replacement offve elementary schools and one middle school, construction of two new elementary schools and one new middle school, and acquisition of future school sites to accommodate growth. The new facilities are required to meet the projected elementary school class size reductions mandated by the State of Washington and student population increases generated by the large development areas within the Auburn School District. Three areas that have signif cant impact on the school district a are the Lakeland South, Lea Hill, and the north valley areas of the district. There are also other development pockets that impact the District. Y In the spring of 2016, the Board determined to move forward with the E replacement of six schools and the construction of two new elementary schools. The project was placed before the voters in November 2016 and the a bond passed at 62.83%. The f rst of the projects, the replacement of Olympic a. Middle School, started construction in May 2018 and opened in Fall 2019. The 0. district's new elementary, Bowman Creek Elementary, started construction in 0 May 2019 and opened in August 2020. Construction for replacement of Dick E U a Auburn School District No.408 Packet Pg. 169 8.I.a Capital Facilities Plan c Q. 0 Scobee Elementary School started in June 2019 and the school opened in August 2020. Construction of Willow Crest Elementary School and construction of the replacement Pioneer Elementary School started May 2020 and both opened in August 2021. For the 2021-22 school year, Willow Crest Elementary served as the temporary home for Lea Hill Elementary M School which started the replacement construction process in May 2021 and will open in August 2022. Construction for replacement of Chinook Elementary School started in May 2021 and will open in August 2022 as well. Construction for replacement of Terminal Park Elementary School will begin o in May 2022 and is scheduled to open in August 2023. a U_ U 00 The School Impact Fee Ordinances adopted by King County, the City of o N Auburn, City of Black Diamond and City of Kent provide for the assessment of N impact fees to assist in meeting some of the f scal impacts incurred by a N district experiencing growth and development. Section VII sets forth the U proposed school impact fees for single family and multi-family dwelling units. y The student generation factors have been developed using the students who 0 actually attend school in the Auburn School District from single family and 0 multi-family developments constructed in the last f ve years. The method of collecting the data is with the use of GIS mapping software, data from King County and Pierce County GIS, data from Davis Demographics and integration of the mapping with student data from the District's student data system. This method gives the District actual student generation numbers for each grade span for identif ed developments. L Q Y c a� E c a� E Q c a. 0. E 0 U c m E t U r Q Auburn School District No.408 Packet Pg. 170 8.I.a Capital Facilities Plan c Q. 0 Listed below is a summary level outline of the changes from the 2021 Capital Facilities Plan that are a part of the 2022 Plan. The changes are noted by Section for ease of reference. L O SECTION I Executive Summary M A. Updated to reflect new information within the Plan. B. Summary level list of changes from previous year. 0 c SECTION II L Enrollment Projections and Student Generation Factors ° A. Updated projections. See Section II &Appendices A.1. U_ U 00 SECTION III N 0 Standard of Service M A. Updated to reflect the current number of classrooms allocated to N non-standard classroom uses. U L SECTION IV n Inventory of Facilities A. Add 2 portables at Auburn High School 0 B. Add 2 portables at Auburn Mountainview High School U) C. Add 2 portables at Auburn Riverside High School D. Add 1 portable at Washington Elementary School E. Remove 7 portables from Terminal Park Elementary School a� Section V Pupil Capacity A. The 7 portables to be relocated in July 2022 are needed to accommodate enrollment increases. 3 a Y c a� E c a� E Q c a. 0. E 0 U c m E t U r Q Auburn School District No.408 Packet Pg. 171 8.I.a Capital Facilities Plan c sa. 0 Impact Fees CHANGES TO IMPACT FEE DATA ELEMENTS 2027 TO 2022 c 0 DATA ELEMENTS CFP 2021 CFP 2022 EXPLANATION Student Generation Consistent with King County Ordinance Factors 11621, Student Generation Factors are Single Family calculated by the school district based on N Elementar 0.2500 0.3010 district records of average actual student Middle School 0.1310 0.1460 generation rates for new developments m High School 0.1520 0.1550 constructed over the last f ve years. Multi-Family c Elementary 0.4330 0.3920 `a Middle School 0.1850 0.1350 O High School 0.1750 0.1530 a LL U School Construction 00 N Costs G N Middle School $112,000,000 $134,320,000 From new school construction cost N estimates in April 2022. c N N Site Acquisition Costs Updated estimate based on 10% annual Cost per Acre $444,771 $489,248 inflation. w Area Cost Allowance Updated to current OSPI schedule. (May Boeckh Index $238.22 $246.83 022) °o t Updated to current OSPI schedule (May (j Match % - State 62.87% 63.83% 2022) Match % - District 37.13% 36.17% Computed cc District Average AV W Single Family $402,640 $458,409 Updated from March 2022 King County 0 Dept. of Assessments data. LL c Multi-Famil $197,141 $223,737 Updated from March 2022 King County c Dept. of Assessments data using average V for apartments and condominiums. a Debt Sery Tax Rate $2.21 $2.13 Current Fiscal Year Y GO Bond Int Rate 2.44% 2.45% Current Rate c (Bond Buyers 20 Index 3-14) E c a� E Q c 0 a. a E 0 U c m E t U r Q Auburn School District No.408 Packet Pg. 172 8.I.a Capital Facilities Plan c Q. 0 Q m SECTION II - ENROLLMENT PROJECTIONS AND STUDENT GENERATION FACTORS L 0 N M Student Enrollment Projections Projection techniques give consideration to historical and current data as a basis for forecasting the future. In addition, certain assumptions must be made about the variables in the data being used. Forecasting can be clef ned as the extrapolation or logical extension from history to the future or from the � known to the unknown. N 0 N The projection logic does not attempt to weigh the individual sociological, N psychological, economic, and political factors that are present in any N demographic analysis and projection. An example of this is with the COVID-19 U L pandemic. The logic embraces the assumptions that whatever these individual factors have been in the past are present today and will be in the 0 future. It further moderates the impact of singular factors by averaging data 0 over time. The basis of enrollment projections in the Auburn School District has been cohort survival analysis. Cohort survival is the analysis of a group of students in a grade level as it progresses through time. This analysis uses historical U- information to develop averages and project the averages forward. If all students in one grade level progress to the next, the cohort number would be 1.00. If fewer students from the group progress the number will be less than 1. ; The district has used this method with varying years of history (3 years, 6 Q years, 10 years and 13 years) as well as weighted factors to study several Y projections. c The degree to which the actuals deviate from the projections can only be measured after the fact. This deviation provides a point of departure to evaluate the effectiveness of the assumptions and logic being used to Q calculate future projections. Monitoring deviation is critical to the viability and a creditably of the projections derived by these techniques. 0. 0 U c m E t U r Q Auburn School District No.408 Packet Pg. 173 8.I.a Capital Facilities Plan a. u- U 00 Overview of 2022-23 Enrollment Projections N M N 40 Table 1 shows historical enrollment for the October 1 count in the Auburn School District over the past 20 N years. The data shows overall average growth over the recent 10 years is 1.59%. It is important to note this average includes a 4.22% decrease in October 2020 enrollment due to the COVID pandemic. y 'c TABLE 1 Historical Enrollment:October 1 Actuals, K-12 (No PS/OD/GA) Source:OSPI 1251H t GRADE 02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18 18-19 19-20 20-21 21-22 to KDG 905 921 892 955 940 995 998 1032 1010 1029 1098 1170 1232 1198 1237 1261 1271 1291 1038 1227 1 900 982 960 963 1012 995 1014 1033 1066 1068 1089 1188 1219 1279 1210 1276 1290 1314 1236 1185 �: 76 2 961 909 992 963 1001 1019 1024 998 1016 1097 1083 1124 1196 1289 1300 1251 1311 1295 1243 1249 m 3 940 996 918 1002 1031 997 1048 993 1013 996 1111 1125 1136 1232 1317 1328 1275 1320 1243 1264 LL 4 � 973 947 1016 939 1049 1057 1045 1073 1024 1022 1038 1123 1156 1170 1237 1328 1378 1316 1257 1255 M c 5 1062 1018 956 1065 998 1077 1070 1030 1079 1017 1070 1075 1122 1172 1199 1269 1345 1361 1294 1251 6 � 1104 1111 1020 1004 1061 1008 1096 1040 1041 1063 1041 1076 1059 1116 1152 1207 1275 1337 1306 1233 Q r 7 1021 1131 1124 1028 1014 1057 1034 1125 1060 1032 1086 1072 1091 1099 1132 1194 1232 1295 1319 1304 Y 8 1026 1052 1130 1137 1069 1033 1076 1031 1112 1046 1018 1116 1088 1136 1108 1183 1213 1236 1264 1312 +, c 8 1432 1464 1459 1379 1372 1337 1257 1245 1221 1273 1200 1159 1275 1229 1261 1257 1372 1399 1351 1386 E 10 1233 1246 1260 1383 1400 1367 1341 1277 1238 1168 1278 1229 1169 1316 1248 1300 1313 1410 1376 1388 y 11 902 991 1019 1153 1294 1305 1304 1269 1212 1177 1116 1187 1169 1111 1248 1188 1198 1218 1174 1299 Q c 12 888 841 833 989 1068 1176 1259 1319 1251 1220 1231 1186 1218 1175 1104 1266 1126 1113 1090 1248 d TOTALS 13,347 13,609 13,579 13,960 14,309 14,423 14,566 14,465 14,343 14,208 14,459 14,830 15,130 15,522 15,753 16,308 16,599 16,905 16,191 16,601 0- Student Gain/Loss -30 381 349 114 143 -101 -122 -135 251 371 300 392 231 555 291 306 -714 412 0 0 Percent Gain/Loss -0.22% 2.81% 2.50% 0.80% 0.99% -0.69%-0.84%-0.94% 1.77% 12.57% 12.02%12.59% 11.49% 13.52% 1.78% 11.84% -4.22% 2.54% U Average Student Gain/Loss for 10 years 240 Average Percent Gain/Loss for Recent 10 years 1.59% t v c� Q Auburn School District No.408 Packet Pg. 174 8.I.a Capital Facilities Plan c Q. 0 While still in the pandemic, it was important to consider the impact the pandemic will have on future projections. Using the Cohort Survival method, the decrease in enrollment of 4.22% in October 2020 will skew enrollment L projections for 2021 and beyond. N Some of the assumptions made in calculating projections for the 2022-23 M school year are: 1. Kindergarten enrollment will continue to beat pre-pandemic levels. a. ASD Kindergarten enrollment is almost 5% of births in King o County. However, in 2017, King County live births were at the a U_ lowest number since 2005 at 25,487 which would project an U 00 October 2022 kindergarten class of approximately 1,215 students. o N 2. The number of students generated from housing growth in the district N will slow. N N a. Currently there are no large multi-family housing active within U L the district boundaries. y 0 b. Although there is a long list of single-family developments, only 00 22 are scheduled to be occupied in the near future. Calculations were made to create cohort scenarios based upon the following survival ratios: 3-year average, 3-year weighted average, 6-year average, 6-year median, and the 10-year average. Two of the scenarios (3-year weighted average and 3-year average) were not considered because of the impact October 2020 had on the calculation. The decision was made to use the L 6-year average scenario which is found in Table 2 below. 0 Although the Auburn School District tracks single- and multi-family housing a developments, the District currently does not have estimated dates of Y completion and occupancy. Therefore, the projections shown below do not z include the student generation numbers calculated in the next section. E E a a. 0. E 0 U c m E t U r Q Auburn School District No.408 Packet Pg. 175 8.I.a Capital Facilities Plan c Q. O Q 10-Year Average Projection Actual Births FrofectedArths R 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 25,274 24,337 24,090 24,567 24,567 24,567 24,44E 24,537 24,550 24,520 O 4.79% 4.79% 4.79% 4.79% 4.7936 4.7936 4.79% 4.7936 4.79% 4.79% tO N M M 10-Ye a r N Average GRADE zz-z3 23-24 24-25 25-25 26-27 27-28 28-29 29-30 3431 31-?I 4.79;b ISDG 1,211 1,166 1,154 1,177 1,176.93 1,177 1,171.12 1,175.40 1,175.D5 1,174.6D R C 1.041E 1 1,27E 1,261 1,215 1,202 1,225.99 1,226 1,225.99 1,220.04 1,224.50 1,224.13 L 1.014E 2 1,2D3 1,297 1,280 1,233 1,22D.D3 1,244 1,244.19 1,244.19 1,239.15 1,242.6E Q 1.0138 3 2,266 1,21g 1,315 1,29E 1,249.59 1,237 1,261.40 1,261.40 1,261.40 1,255.2E d 1.0155 4 2,294 1,2E6 1,23E 1,336 1,327.77 1,26R 1,256.0 1,280.90 1,280.90 1,2ED.RD V 1.0125 5 2,271 1,3DD 1,302 1,254 1,352.23 1,334 1,294.90 1,271.76 1,296.94 1,296.R4 00 0.9910 6 1,24D 1,259 1,28E 1,290 1,242.27 1,540 1,322.23 1,273.21 1,260.29 1,2E5.24 N 0 1.0175 7 2,255 1,261 1,292 1,310 1,312.84 1,264 1,363.53 1,345.41 1,295.53 1,292.3E N M 2.0113 8 1,319 1,269 1,276 1,296 1,325.33 1,32E 1,278.39 1,379.99 1,35D.67 1,31D.22 No 2.2305 9 1,493 1,491 1,434 1,442 1,464.96 1,49E 1,500.99 1,445.21 1,559.94 1,539.23 N 1.019E 10 2,414 1,513 1,52D 1,465 1,47D.E6 1,494 1,52B.02 1,53D.7E 1,473.99 1,599.9E to r D.9312 11 2,292 1,316 1,4DR 1,416 1,362.24 1,37D 1,391.24 1,422.9E 1,425.45 1,372.4E .L V Y D.R992 12 1,2g7 1,29D 1,314 1,4D6 1,413.3D 1,36D 1,367.19 1,3E2,33 1,42D.31 1,422.9E to TOTALS 16,911 16,929 17,026 17,122 17,134 17,141 17,195 17,239 17,272 17,276 O O 21.0 117 98 96 12 G 5- 44 33 4 V 1.2?3b D.7D36 D.5936 D.5630 D.D736 ".".r.3b v.32% D.2536 D.1936 D.D236 U) TOTALS BY LEVEL L K-5 7,512 7,52R 7,5D4 7,49E 7,542 7,497 7,444 7,454 7,477 7,475 N 6-8 3,813 3,79D 3,E45 3,207 3,EED 3,g3z 3,964 3,ggE 3,g16 3,97E LL 9-12 5,486 5,61D 5,677 5,727 5,711 5,722 5,797 5,799 5,979 5,925 -0 C FTRS 304 511 315 317 316 317 321 321 326 32E C L GRANDTDTAL 17,115 17,239 17,341 17,434 17,451 17,45E 17,516 17,550 17,54E 17,504 D.7336 D.5936 D.5736 D.D736 D.D436 D.333b D.25% D.2236 D.D436 3 Q C N Y Student Generation Factors Planned residential development data is collected to determine the number of new residential units that may be built in the near future. The projected units will have the appropriate Student Generation Factor applied to Q determine the number of new students that planned residential a development might yield. 0. O This data was obtained through discussions with the major developers within r the District boundaries, the City of Algona, Auburn, Kent, Pacif c, King County, and District off cials. The student population by residence includes all M Q Auburn School District No.408 Packet Pg. 176 8.I.a Capital Facilities Plan c Q. 0 approved and tentative tract maps in addition to any planned or proposed development that possibly will occur within the project timeframe. The planned residential development information and phasing estimates are a snapshot of the District as of this time. The information may change and is updated annually. M M Closely related to the planned residential development units are Student Generation Factors. When applied to planned residential development units, the Student Generation Factors determine how many additional students will be generated from new construction within the District. ° a Two sets of data are used to calculate Student Generation Factors: current U 00 student enrollment and current housing data. This information associates o N each student with a housing unit. Two general housing categories are N analyzed: Single Family and Multi-Family. Data showing the number of N students generated from previous single- and multi-family developments U generates the Student Generation Factor to be applied to future y developments. 0 0 The tables on the next two pages show the information for both single-and multi-family developments. The components include: to 3.1 • "Development Name" is a list of developments in various stages of occupancy. • "Year of Full Occupancy" is important because fully-occupied U_ developments stay on the list for f ve years contributing to the Student Generation Factor. Once the f ve years is up, the development is removed from the list. a • Also included for each development listed is the number of units, the amount of current units occupancy and the remaining units to be Y occupied. • "Feeder Pattern" shows the elementary school associated with each E development. • "Actual Students" is the data of actual students generated from the a units already occupied. a. • "Student Generation Factors" is the calculation of actual students 0. divided by the number of occupied units. 0 U • "Single Family--2022 and beyond" lists the developments that are in process, but have not yet started to occupy units. E U 0 a Auburn School District No.408 Packet Pg. 177 8.I.a Capital Facilities Plan c Q. O • The units for these developments are multiplied by the Student Generation Factor for each to determine the "Estimated Students Based on Student Generation Factors" a L O The table at the bottom of the page shows an estimated timeline of when the N unoccupied units are scheduled to be occupied. M Table 3 shows the single- and multiple-family units to be occupied, the estimated number of students generated and a timeline by year of when those students would potentially be enrolled. The bottom table reflects a o cumulative number over a period of 7 school years. a U_ U SINGLE DEVELOPMENT N 0 N MULTI FAMILY DEVELOPMENT M N O Table 3 BUILDOUT SCHEDULE y U L Y N O O t v fC L LL L Q Y c a� E c a� E Q c a. 0. E O U c m E t U O r Q Auburn School District No.408 Packet Pg. 178 8.I.a Auburn School District Development Growth Including the Previous 5 Years May 2022(Based on Current Year Enrollment) ' d u_ U SINGLE FAMILY N 0 N Year of Full Units/ Current To Be Feeder Actual Students Student Generation Factors A Development Name Occupancy Parcels OccupancyOccupied ElementaryElem Middle HS Total Elem Middle HS Total o N Alicia Glenn 2016 28 28 0 Arthur Jacobsen 11 11 8 30 0.393 0.393 0.286 1.071 u) Anthem 2018 13 13 Ilalko 7 4 0 U former) Me an's Meadows 0 11 0.538 0.308 0.000 0.846 A Bridges 2021 380 380 0 Aurthur Jacobsen 105 43 48 196 0.276 0.113 0.126 0.516 0 Canyon Creek 2018 151 151 0 Evergreen Hts. 32 16 15 63 0.212 0.106 0.099 0.417 0 Dulcinea 2018 6 6 0 Lea Hill 1 2 1 4 0.167 0.333 0.167 0.667 u Hastings 2020 10 10 0 Evergreen Hts. 5 0 0 5 0.500 0.000 0.000 0.500 N Hazel View 2018 22 22 0 Lea Hill 10 2 5 17 0.455 0.091 0.227 0.773 f° Forest Glen at Lakland 2021 30 30 0 Gildo Rey 8 5 3 16 0.267 0.167 0.100 0.533 Lakeland Hills Estates 2017 66 66 01 Bowman Creek 201 19 111 501 0.3031 0.288 0.1671 0.758 Lakeland: Pinnacle Estates 2018 99 99 0 Bowman Creek 49 22 21 92 0.495 0.222 0.212 0.929 Li Lozier Ranch 18 7 11 Chinook 1 0 0 1 0.143 0.000 0.000 0.143 c Monterey Park 2016 238 238 0 Evergreen Hts. 60 23 27 110 0.252 0.097 0.113 0.462 c Mountain View 2018 55 55 0 Evergreen Hts. 9 3 8 20 0.164 0.055 0.145 0.364 Omnia Palisades Plate 16 14 2 AI ac 31 1 4 8 0.2141 0.071 0.2861 0.571 Q River Rock 14 5 9 Aurthur Jacobsen 4 0 0 4 0.800 0.000 0.000 0.800 r c Seremounte 2019 30 30 0 Aurthur Jacobsen 23 11 17 51 0.767 0.367 0.567 1.700 Y Sonata Hills 2017 69 69 0 Lea Hill 21 8 17 46 0.304 0.116 0.246 0.667 ' Spencer Place 2017 13 13 0 Hazelwood 7 10 7 24 0.538 0.769 0.538 1.846 m Vasiliy 2021 8 8 0 Terminal Park 0 3 0 3 0.000 0.375 0.000 0.375 Willow Place 2021 11 11 0 Lea Hill 2 0 1 0.1821 0.0001 0.2731 0.455 E Totals 1277 1255 22 378 183 1 0.301 0.146 0.155 0.602 Q c c� a a E 0 U r c a� E t v c� Q Auburn School District No.408 Packet Pg. 179 8.I.a a. LL Auburn School District U 00 Development Growth Including the Previous 5 Years c May 2022(Based on Current Year Enrollment) cD M N O N SINGLE FAMILY-- 2022 and beyond Estimated Students Based on U L Development Name Units/ Current To Be Student Generation Factors G Parcels Occupancy Occupied Elem Middle HS Total _ Ashton Park 20-Lot Prelim Plat 20 0 20 6 3 3 12 0 0 Carbon Trails 44 0 44 13 6 7 27 U Greenvale* 17 0 17 5 2 3 10 ', Knudson 17-Lot Prelim Plat 17 0 17 5 2 3 10 River Glen 12-Lot Plat 12 0 12 4 2 2 7 76 Robbins Prelim Plat 31-Lot SFR Lots 31 0 31 9 5 5 19 `m Summit at Kendall Ridge Plat 17 0 17 5 2 3 10 W The Alicias 56-Lot Plat 56 0 56 17 8 9 34 Current Partially Occupied Developments 1277 1255 22 7 3 3 13 M 1491 1 1 236 Totals 71 1 34 37 142 L Q currently under construction a� _ Y c m E c m E Q c ca a a E 0 U r c a� E t v c� Q Auburn School District No.408 Packet Pg. 180 8.I.a a Auburn School District LL L) Development Growth Including the Previous 5 Years 00 May 2022(Based on Current Year Enrollment) c N M MULTI FAMILY o N N Year of Full Units/ Current To Be Feeder Actual Students Student Generation Factors Development Name Occupancy Parcels Occupancy Occupied Elementary u Elem Middle HS Total Elem Middle HS Total p Promenade A is 2018 294 294 0 Lea Hill 172 86 98 356 0.585 0.293 0.333 1.211 c The Villas at Auburn 2018 295 295 0 Washington 53 10 21 84 0.180 0.034 0.071 0.285 t Copper Gate Apartments 2021 500 500 0 Evergreen Hts. 288 79 81 448 0.576 0.158 0.162 0.896 in The Verge Auburn 2022 226 226 0 Terminal Park 3 2 1 6 0.013 0.009 0.004 0.027 '' Totals 1315 1315 0 516 177 201 894 0.392 0.135 0.153 0.680 L d d 2022 and beyond u_ Units/ Current To Be Estimated Students Based on 'a Parcels Occupancy Occupied p Y p� Student Generation Factors � L Lexi 1 190 0 190 75 26 29 129 Current Partially Occupied Developments 1315 1315 0 0 0 0 0 ' Q 1505 190 75 26 29 129 r c a� Y c m E c m E Q c c� a a E 0 U r c a� E t v c� Q Auburn School District No.408 Packet Pg. 181 Capital Facilities Plan BASE DATA-BUILDOUT SCHEDULE STUDENT GENERATION FACTORS ASSUMPTIONS: 2022 Single Family Multi-Family d u_ 1. Build out estimates are received from developers. Elementary 0.301 0.392 U 00 2. Some development data received from Davis Demographics. Middle 0.146 0.135 0 N 3. Dates of potential occupancy are unavailable so student projections by year could not be calculated. High 0.155 0.153 N 0 Total 0.602 0.680 N •L TABLE 3: Units to be Occupied N 0 Single Family Units 236 Multi-Family Units 190 t Projected Students Projected Students cn Elementary(K-5) 71 Elementary(K-5) 74 Middle(6-8) 34 Middle(6-8) 26 L High (9-12) 37 High(9-12) 29 a� Total K-12 142 Total K-12 129 u_ c c L 3 Q r Y c m E c m E Q c R a 0- E 0 U r c a� E t R r a Auburn School District No.408 Packet Pg. 882 8.I.a Capital Facilities Plan c Q. 0 a m SECTION III - STANDARD OF SERVICE L 0 The School Impact Fee Ordinances adopted by King County, the City of N Auburn, City of Black Diamond and the City of Kent indicate that each school district must establish a "Standard of Service" in order to ascertain the overall c capacity to house its projected student population. The Superintendent of Public Instruction establishes square footage "capacity" guidelines for o computing state funding support. The fundamental purpose of the OSPI a. guidelines is to provide a vehicle to equitably distribute state matching funds U for school construction projects. By default these guidelines have been used o to benchmark the district's capacity to house its student population. The M OSPI guidelines do not make adequate provision for local district program N needs, facility conf gurations, emerging educational reform, or the dynamics U of each student's educational program. The Auburn School District Standard N of Service addresses those local considerations that require space in excess of o the OSPI guidelines. The effect on the space requirements for both 00 permanent and relocatable facilities is shown below for each grade articulation pattern. Conditions that may result in potential space needs are provided for information purposes without accompanying computations. L OVERVIEW L As reflected in enrollment numbers for the 2021-22 school year, the Auburn School District operates 15 elementary schools housing 7,431 students in a grades K through S. The four middle schools house 3,849 students in grades 6 Y through 8. The District operates three comprehensive senior high schools and one alternate high school, housing 5,595 students in grades 9 through 12. (Source: October 1, 2021 Enrollment) a� E a. 0 CLASS SIZE 0. E 0 U The number of pupils per classroom determines the number of classrooms required to house the student population. Specialists create additional space E M U 0 a Auburn School District No.408 Packet Pg. 183 8.I.a Capital Facilities Plan c Q. 0 needs. Class sizes are subject to collective bargaining agreements. Changes to class size agreements can have signif cant impact on available space. c L The current pupil/teacher limit across all elementary programs is an average of 20.33 students per teacher. Consistent with this staff ng limit, room M capacities are set at 20.33 students per room at grades K - S. At grades 6 - 8 the limit is set at 28.02 students per room. At grades 9 - 12 the limit is set at 28.74 students per room. The OSPI space allocation for each grade articulation level, less the computed reduction for the Auburn School District o Standard of Service, determines the District's capacity to house projected a U- pupil populations. These reductions are shown in the following documents U 00 by grade articulation level. o N M N ELEMENTARY SCHOOL STANDARD OF SERVICE N N r V L MIDDLE SCHOOL STANDARD OF SERVICE y 0 0 HIGH SCHOOL STANDARD OF SERVICE STANDARD OF SERVICE COMPUTED TOTALS L LL L Q Y c a� E c a� E Q c a. 0. E 0 U c m E M U r Q Auburn School District No.408 Packet Pg. 184 8.I.a ELEMENTARY SCHOOLS C STRUCTURED LEARNING FOR DEVELOPMENTALLY DISABLED SPECIAL EDUCATION Q. The Auburn School District operates a structured learning program for students with moderate to severe O disabilities at the elementary school level which currently uses 15 classrooms to provide for 135 students. Q The housing requirements for this program are provided for in the OSPI space guidelines. No loss of m capacity is expected unless population with disabilities grows at a disproportionate rate compared to cv total elementary population. c :a L PATHWAYS SPECIAL EDUCATION 0 The Auburn School District operates an adaptive behavior program for students with behavior disabilities at the elementary school level.The program uses three classrooms to provide for 24 students. M The housing requirements for this program exceed the OSPI space allocations. (Three classrooms @ 20.33-8= 12.33) y c Loss of Permanent Capacity 3 rooms @ 12.33 each = (37) Loss of Temporary Capacity 0 rooms @ 12.33 each = 0 Total Capacity Loss = (37) p SPECIAL EDUCATION RESOURCE ROOMS d <L The Auburn School District operates a resource room program at the elementary level for special V education students requiring instruction to address their specific disabilities. Twenty standard N classrooms are required to house this program.The housing requirements for this program are N provided for in the OSPI space guidelines at Lakeland Hills, Dick Scobee,and Bowman Creek N Elementary Schools. Continued loss of capacity is expected as growth in program is larger o than the total elementary population. N N r V Loss of Permanent Capacity 17(20-3)rooms @ 20.33 each = (346) Loss of Temporary Capacity 0 rooms @ 20.33 each = 0 N Total Capacity Loss = (346) 0 O STUDENT TEACHER ENRICHMENT PROGRAM(STEP) v The Auburn School District operates an elementary program for highly capable and high achieving u) students at Grade 4 and Grade 5. This program is housed in three classrooms at Terminal Park Elementary School. 0 Loss of Permanent Capacity 3 rooms @ 20.33 each= (61) y Loss of Temporary Capacity 0 rooms @20.33 each= 0 m Total Capacity Loss= (61) LL c EARLY CHILDHOOD SPECIAL EDUCATION The Auburn School District operates a pre-school program for young children below age five with 3 disabilities. This program is housed at eleven different elementary schools and currently uses 13 standard classrooms.The housing requirements for this program are not provided for in the OSPI Q space guidelines. +; O Loss of Permanent Capacity 13 rooms @ 20.33 each = (264) Y Loss of Temporary Capacity 0 rooms @ 20.33 each = 0 r Total Capacity Loss = (264) E READING LABS C The Auburn School District operates a program for students needing remediation and additional E language arts instruction. These programs utilize non-standard classroom spaces if available in Q each elementary school. Five elementary schools do not have non-standard rooms available,thus cv they are housed in a standard classroom.The housing requirements for this program are not (L provided for in the OSPI space guidelines. O. E Loss of Permanent Capacity 5 rooms @ 20.33 each = (102) L) Loss of Temporary Capacity 0 rooms @ 20.33 each = 0 +: Total Capacity Loss = (102) y E t U O r Q Packet Pg. 185 8.I.a MUSIC ROOMS c The Auburn School District elementary music programs require one acoustically-modified classroom at each Q. school for music instruction. The housing requirements are not provided for in the OSPI space guidelines. O Q Loss of Permanent Capacity 15 rooms @ 20.33 each = (305) m Loss of Temporary Capacity 0 rooms @ 20.33 each = 0 cv Total Capacity Loss = (305) c :a L ENGLISH LANGUAGE LEARNERS PROGRAM O The Auburn School District operates pullout programs at the elementary school level for students learning English as a second language. This program requires 30 standard classrooms that are not M provided for in the OSPI space guidelines. m Loss of Permanent Capacity 30 rooms @ 20.33 each = (610) Loss of Temporary Capacity 0 rooms @ 20.33 each = 0 Total Capacity Loss = (610) L O SECOND GRADE TOSA PROGRAM ' The Auburn School District provides a TOSA reading specialist program for eight highly-impacted LL elementary schools. This pullout model provides direct instruction to students who are not at grade V level and do not receive other services. This program requires eight standard classrooms that are N not provided for in the OSPI space guidelines. N M Loss of Permanent Capacity 8 rooms @ 20.33 each = (163) o Loss of Temporary Capacity 0 rooms @ 20.33 each = 0 N Total Capacity Loss = (163) N U 'L Y ELEMENTARY LEARNING SPECIALIST PROGRAM N The Auburn School District provides a learning specialist program to increase literacy skills for first and second graders. This program model was originally created from the 1-728 funds and currently O O has the specialist going into existing teacher classrooms,as well as pulling out students into designated classrooms. The district is utilizing classrooms at all fifteen elementary schools. U) Loss of Permanent Capacity 15 rooms @ 20.33 each = (305) Loss of Temporary Capacity 0 rooms @ 20.33 each = 0 Total Capacity Loss = (305) y m EARLY CHILDHOOD EDUCATION ASSISTANCE PROGRAM LL The Auburn School District operates an ECEAP program for 236 pre-school aged children in twelve sections of half-day length and one full-day program. The program is housed at seven elementary schools and utilizes seven standard elementary classrooms and one additional classroom space and seven auxiliary office spaces. The housing requirements for this program are not provided for in the OSPI space guidelines. 3 Q Loss of Permanent Capacity 7 rooms @ 20.33 each = (142) y Loss of Temporary Capacity 0 rooms @ 20.33 each = 0 Y Total Capacity Loss = (142) r c a� E c a� E Q c cv a. O. E O L) c m E t U O r Q Packet Pg. 186 8.I.a MIDDLE SCHOOLS c SPECIAL EDUCATION RESOURCE ROOMS a The Auburn School District operates a resource room program for each grade at the middle school level. 0 This is to accommodate special education students needing remedial instruction to address their specific Q disabilities. Eleven classrooms are required at the middle school level to provide for approximately 330 students. The housing requirements for this program are not entirely provided for in the OSPI space guidelines. c PATHWAYS SPECIAL EDUCATION The Auburn School District offers a self-contained program for students with moderate to severe behavior disabilities. The program is housed at one of the middle schools and uses two classrooms. One of the N two classrooms for this program are provided for in the OSPI space allocations. M Loss of Permanent Capacity 1 rooms @ 28.02 each = (28) Loss of Temporary Capacity 0 rooms @ 28.02 each = 0 Total Capacity Loss (28) L O STRUCTURED LEARNING CENTER AND DEVELOPMENTALLY DISABLED SPECIAL EDUCATION The Auburn School District operates seven structured learning classrooms at the middle school level for U_ students with moderate to severe disabilities. Two of the seven classrooms for this program are provided for V in the OSPI space allocations. c N Loss of Permanent Capacity 5 rooms @ 28.02 each = (140) N Loss of Temporary Capacity 0 rooms @ 28.02 each = 0 N Total Capacity Loss (140) r U L ENGLISH LANGUAGE LEARNERS PROGRAM N The Auburn School District operates a pullout program at the middle school level for English Language Learner students. This program requires eleven standard classrooms that are not provide for in the OSPI c space guidelines. t Loss of Permanent Capacity 11 rooms @ 28.02 each = (308) Loss of Temporary Capacity 0 rooms @ 28.02 each = 0 Total Capacity Loss (308) L ROOM UTILIZATION LL The Auburn School District provides a comprehensive middle school program that includes elective options in special interest areas. Facilities to accommodate special interest activities are not amenable to standard classroom usage. The district averages 95% utilization of all available i teaching stations. OSPI Report#3 dated 12/14/11 identifies 148 teaching stations available in the mid-level facilities. The utilization pattern results in a loss of approximately 8 teaching stations. Q Loss of Permanent Capacity 8 rooms @ 28.02 each = (224) a� Loss of Temporary Capacity 0 rooms @ 28.02 each = 0 `1 Total Capacity Loss (224) a� E c a� E Q c a. 0. E 0 U c m E t U 0 r Q Packet Pg. 187 8.I.a HIGH SCHOOLS C NATIVE AMERICAN RESOURCE ROOM ;. The Auburn School District operates one resource room to support the education of Native American p students at the high school level. One standard classroom is fully dedicated to serve these students. Q d Loss of Permanent Capacity 1 room @ 28.74 each = (29) v c Loss of Temporary Capacity 0 rooms @ 28.74 each = 0 Total Capacity Loss (29) :a L ENGLISH LANGUAGE LEARNERS PROGRAM The Auburn School District operates a pullout program at three comprehensive high schools for English N Language Learner students. This program requires fourteen standard classrooms that are not provided M for in the OSPI space guidelines. N Loss of Permanent Capacity 14 rooms @ 28.74 each= (402) Loss of Temporary Capacity 0 rooms @ 28.74 each= 0 C Total Capacity Loss (402) "a O PATHWAYS SPECIAL EDUCATION ' The Auburn School District offers a self-contained program for students with moderate to severe behavior LL diabilities. The program is housed at one of the high schools and uses two classrooms. The housing V requirements for this program are not provided for in the OSPI space allocations. N 0 N Loss of Permanent Capacity 2 rooms @ 28.74 each= (57) A Loss of Temporary Capacity 0 rooms @ 28.74 each= 0 0 Total Capacity Loss (57) N N r STRUCTURED LEARNING CENTER PROGRAM The Auburn School District operates twelve structured learning center classrooms for students with N_ moderate to severe disabilities. This program is housed at three high schools requiring standard classrooms that are not provided for in the OSPI space guidelines. O O t Loss of Permanent Capacity 12 rooms @ 28.74 each= (345) v U) Loss of Temporary Capacity 0 rooms @ 28.74 each= 0 Total Capacity Loss (345) 3.1 SPECIAL EDUCATION RESOURCE ROOMS The Auburn School District operates a resource room program at the senior high level for special education students requiring instruction to address their specific learning disabilities. The current LL high school program requires 15 classrooms to provide program to meet educational needs of -O the students. The OSPI space guidelines provide for one of the 15 teaching stations. C L Loss of Permanent Capacity 14 rooms @ 28.74 each= (402) 3 Loss of Temporary Capacity 0 rooms @ 28.74 each= 0 Total Capacity Loss (402) Q PERFORMING ARTS CENTERS O Auburn High School includes 25,000 square feet used exclusively for a Performing Arts Center.The Y OSPI Inventory includes this space when computing unhoused student capacity. This space was not intended for,nor is it usable for,classroom instruction. It was constructed to provide a community center for the performing arts. Using OSPI capacity guidelines,25,000 square feet E computes to 208 unhoused students or 7.25 classrooms. N E Loss of Permanent Capacity 7.25 rooms @ 28.74 each= (208) Q c cv ROOM UTILIZATION d The Auburn School District provides a comprehensive high school program that includes numerous O. elective options in special interest areas. Facilities to accommodate special interest activities are E not amenable to standard classroom usage. The district averages 95%utilization of all available U teaching stations.There are 185 teaching stations available in the senior high facilities. The utilization pattern results in a loss of approximately 10 teaching stations. y E Loss of Permanent Capacity 10 rooms @ 28.74 each= (287) v Loss of Temporary Capacity 0 rooms @ 28.74 each= 0 R Total Capacity Loss (287) Q Packet Pg. 188 8.I.a a� c :r Q. STANDARD OF SERVICE COMPUTED TOTALS O ELEMENTARY Q Loss of Permanent Capacity (2,334) Loss of Temporary Capacity 0 c Total Capacity Loss (2,334) =a MIDDLE SCHOOL O Loss of Permanent Capacity (701) co Loss of Temporary Capacity 0 M Total Capacity Loss (701) SENIOR HIGH c Loss of Permanent Capacity (1,732) Loss of Temporary Capacity 0 =a Total Capacity Loss (1,732) O TOTAL a Loss of Permanent Capacity (4,766) v Loss of Temporary Capacity 0 N Total Capacity Loss (4,766) N M N O N N r V L Y N O O t v U) fC L u- L Q Y c a� c a� E Q c a. 0. E O U c m E t u O r Q Packet Pg. 189 8.I.a Capital Facilities Plan c Q. 0 Q m SECTION IV - INVENTORY OF FACILITIES L Table IV.1 shows the current inventory of permanent district facilities and their O OSPI rated capacities. N M M Table IV.2 shows the number and location of each portable by school. The district uses relocatable facilities to: 1. provide interim housing in school attendance areas uniquely impacted o by increasing school populations that would otherwise require a continual redistricting, U 2. make space available for changing program requirements and offerings o determined by unique students needs, and M 3. provide housing to cover district needs until permanent facilities can be N f nanced and constructed. U L Y N Relocatable facilities are deemed to be interim, stop gap measures that often o place undesirable stress on existing physical plants. Core facilities (i.e. 0 gymnasiums, restrooms, kitchens, labs, lockers, libraries, etc.) are not of suff cient size or quantity to handle the increased school population served by adding relocatable classrooms. L TABLE IV.1 PERMANENT DISTRICT SCHOOL FACILITIES U- c 0 TABLE IV.2 PORTABLE FACILITIES INVENTORY i 0 DISTRICT SCHOOL FACILITIES MAP a a� Y c a� E c a� E Q c a. 0. E 0 U c m E M U r Q Auburn School District No.408 Packet Pg. 190 8.I.a Capital Facilities Plan c Q. 0 Q lable Permanent Faailitios District School Facilities IV.1 OSPI Rated Capacity c (March 2022) L O Building Capacity Acres Address N M M Elementa Schools AI ac Elementary 505 10.68 310 Milwaukee Boulevard North, Pacific WA, 98047 Arthur Jacobsen Elementary 614 10.02 29205 132"d Street SE,Auburn WA, 98092 M Bowman Creek Elementary 812 22.03 5701 Kersey Way SE,Auburn, WA 98092 Chinook Elementary 461 13.09 3502 Auburn Way South,Auburn WA, 98092 Dick Scobee Elementary 819 9.13 1031 14th Street Northeast,Auburn WA, 98002 Evergreen Heights Elem. 463 10.10 5602 South 316th,Auburn WA, 98001 LL Gildo Rey Elementary 566 10.05 1005 37th Street Southeast,Auburn WA, 98002 V 00 Hazelwood Elementary594 13.08 11815 Southeast 304th Street,Auburn WA, 98092 c Ilalko Elementary 592 14.23 301 Oravetz Place Southeast,Auburn WA, 98092 N M Lake View Elementary581 16.44 16401 Southeast 318th Street,Auburn WA, 98092 c Lakeland Hills Elementary 594 12.00 1020 Evergreen Way SE,Auburn WA, 98092 N N Lea Hill Elementary 450 20.24 30908 124th Avenue Southeast,Auburn WA, 98092 Pioneer Elementary 837 11.13 2301 M Street Southeast,Auburn WA, 98002 N Terminal Park Elementary 415 6.09 1101 D Street Southeast,Auburn WA, 98002 p Washington Elementary 494 5.33 20 E Street Northeast,Auburn WA, 98002 c ELEMENTARY CAPACITY 8,797 rn Middle Schools >+ Cascade Middle School 837 16.94 1015 24th Street Northeast, Auburn WA, 98002 Mt. Baker Middle School 837 30.00 620 37th Street Southeast, Auburn WA, 98002 cLa Olympic Middle School 974 17.45 839 2151 Street SE, Auburn WA, 98002 -0a Rainier Middle School 843 25.54 30620 116th Avenue Southeast,Auburn WA, 98092 Li MIDDLE SCHOOL CAPACITY 3,491 C ca Senior High Schools L Auburn HS 2,127 23.74 711 East Main Street,Auburn WA, 98002 Auburn Mountainview HS 1,443 39.42 28900 124th Ave SE,Auburn WA, 98092 Q Auburn Riverside HS 1,387 35.32 501 Oravetz Road,Auburn WA, 98092 West Auburn HS 233 5.26 401 West Main Street, Auburn WA, 98001 Y HIGH SCHOOL CAPACITY 5,190 c a� TOTAL CAPACITY 17,478 E c a� E Q c a. 0. E 0 U c m E t U r Q Auburn School District No.408 Packet Pg. 191 Capital Facilities Pla, INVENTORY OF FACILITIES a� c :r Q. 0 TABLE TEMPORARY/RELOCATABLE Q m IV.2 FACILITIES INVENTORY U c June 2022 c Elementary Location 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029 'a Alpac 8 8 8 8 8 8 8 O Arthur Jacobsen 4 4 4 4 4 4 4 m N Bowman Creek 0 0 0 0 0 0 0 M Chinook 0 0 0 0 0 0 0 m Dick Scobee 0 0 0 0 0 0 0 c Evergreen Heights 4 4 4 4 4 4 4 Gildo Rey 3 3 3 3 3 3 3 'a Hazelwood 2 2 2 2 2 2 2 0 Ilalko 7 7 7 7 7 7 7 d Lake View 2 2 2 2 2 2 2 u_ U Lakeland Hills 7 5 5 5 5 5 5 00 N Lea Hill 0 0 0 0 0 0 0 c N Pioneer 0 0 0 0 0 0 0 M N Terminal Park 0 0 0 0 0 0 0 c N Washington 8 8 8 8 8 8 8 r Willow Crest 0 0 0 0 0 0 0 L TOTAL UNITS 45 43 43 43 43 43 43 N TOTAL CAPACITY 915 874 874 874 874 874 874 0 0 Middle School Location 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029 0 Cascade 4 4 4 4 4 4 4 Mt. Baker 12 12 12 12 12 12 12 f° Olympic 8 8 8 8 8 8 8 Rainier 11 11 11 11 11 11 11 a� TOTAL UNITS 35 35 35 35 35 35 35 LL TOTAL CAPACITY 981 981 981 981 981 981 981 -0 c ca c L Sr. High School Location 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029 Auburn High School 4 4 4 4 4 4 4 Q Auburn High School-*TAP 1 1 1 1 1 1 1 Auburn Mountainview 8 8 8 8 8 8 8 Y Auburn Riverside 17 17 17 17 17 17 17 West Auburn 0 0 0 0 0 0 0 TOTAL UNITS 30 30 30 30 30 30 30 E TOTAL CAPACITY 862 862 862 862 862 862 862 a� "TAP-Transition Assistance Program for 18-21 year old students with special needs. E Q c COMBINED TOTAL UNITS 110 108 108 108 108 108 108 . COMBINED TOTAL CAPACITY 2,758 2,717 2,717 2,717 2,717 2,717 2,717 0. 0 U c m E t U r Q Auburn School District No.408 Packet Pg. 192 .-.� .1 .�=Y ,'� � _.� _-f! �' �+`;,-�,?�+. }��ak r�s^ •'•rp � a. ..ate. - + ` . Auburn Mountainview HS. �. , • „ter rthur Jacobsen ES Hazelwood E ,. `v Crest ES �` ` ION," arcade MS Rainier M ick Scobee E Y J T fti. Administration Buildin Auburn HS y, '`" _ :": "J • 'S! ashingtor ES st Park ES T F r Ympic PA k ES A IN ioneer ES IP Gildo Rey ES Mt Baker MS r=�.#• Ipac ES Auburn Riversi r V,,,,-P Ilalko ES r w wman Creek ES eland Hills ES tar IN f o D o o 0 0 v�o[S ]p -o o .o �QMW�o �DMo U&D�` 9'/—'"o'(s�M (RE�Comm* 8.I.a Capital Facilities Plan c Q. 0 Q SECTION V - PUPIL CAPACITY L 0 While the Auburn School District uses the OSPI inventory of permanent N facilities as the data from which to determine space needs, the District's FIL educational program requires more space than that provided for under the c formula. This additional square footage is converted to numbers of pupils in Section III, Standard of Service. The District's capacity is adjusted to reflect o the need for additional space to house its programs. Changes in the capacity a of the district recognize new funded facilities. The combined effect of these U adjustments is shown on Line B in Tables V.l and V.2. Table V.l shows the o District's capacity with relocatable units included and Table V.2 without these M u n its. Na N N r V TABLE V.l CAPACITY WITH RELOCATABLES N TABLE V.2 CAPACITY WITHOUT RELOCATABLES 00 PERMANENT FACILITIES (a SPI RATED CAPACITY L U- L Q Y c a� E c a� E Q c 0 a. 0. E 0 U c m E t U r Q Auburn School District No.408 Packet Pg. 194 Capital Facilities Pla, a� c :r Q. 0 Q m c Table V.1 c Capacity WITH relocatables 21-22 22-23 23-24 24-25 25-26 26-27 27-28 28-29 0 A. SPI Capacity 17,478 17,478 18,517 18,752 18,752 18,752 18,752 19,552 N A.1 SPI Capacity-New Elem 650 A.2 SPI Capacity-Replacements 389 235 A.3 SPI Capacity-New MS 800 c 0 B. Capacity Adjustments 2,059 2,008 2,042 2,042 2,042 2,042 2,042 2,042 E P Y 1 -0 C. Net Capacity 15,419 16,509 16,710 16,710 16,710 16,710. 17,510. 17,510. pL D. ASD Enrollment 16,880 17,115 17,239 17,341 17,439 17,451 17,458 17,516 LLLL U 00 3/ E. ASD Surplus/Deficit (1,461) (606) (529) (631) (729) (741) 52 (6) c N CAPACITY ADJUSTMENTS N 0 N Include Relocatable 2,707 2,758 2,724 2,724 2,724 2,724 2,724 2,724 r 2/ Exclude SOS 17 4,766 4,766 4,766 4,766 4,766 4,766 4,766 4,766 •2 Total Adjustments (2,059) (2,008) (2,042) (2,042) (2,042) (2,042) (2,042) (2,042) 2 0 0 U) 0 L LL L Q Y c a� E c a� E Q c d E 0 U c m E t U r Q Auburn School District No.408 Packet Pg. 195 Capital Facilities Plan d LL U Table V.2 0 N Capacity N WITHOUT relocatables 21-22 22-23 23-24 24-25 25-26 26-27 27-28 28-29 M A. SPI Capacity 17,478 17,478 18,517 18,752 18,752 18,752 18,752 19,552 0 A.1 SPI Capacity-New Elem 650 N A.2 SPI Capacity-Replacements 389 235 cn A.3 SPI Capacity-New MS 800 .L V (n B. Capacity Adjustments 4,766 4,766 4,766 4,766 4,766 4,766 4,766 4,766 p C. Net Capacity 12,712 13,751 13,986 13,986 13,986 13,986 14,786 14,786 0 O D. ASD Enrollment 16,880 17,115 17,239 17,341 17,439 17,451 17,458 17,516 v N 3/ E. ASD Surplus/Deficit (4,168) (3,364) (3,253) (3,355) (3,453) (3,465) (2,672) (2,730) CAPACITY ADJUSTMENTS R L d 2/ Exclude SOS 17 4,766 4,766 4,766 4,766 4,766 4,766 4,766 4,766 N Total Adjustments (4,766) (4,766) (4,766) (4,766) (4,766) (4,766) (4,766) (4,766) LL C 1/ New facilities shown in 2019-20 through 2023-24 are funded by the 2016 School Bond Issue. 2/ The Standard of Service represents 27.26%of OSPI capacity. When new facilities are added the Standard of Service i computations are decreased to 25.42%of SPI capacity. 3/ Students beyond the capacity are accommodated in other spaces(commons,library,theater,shared teaching space). Q r C N Y C d E C d E Q C cC a 0- E 0 U r c a� E t v crs Q Auburn School District No.408 Packet Pg. 196 Capital Facilities Plan PERMANENT FACILITIES d LL @ SPI Rated Capacity U March 2022 00 N O N A. Elementary Schools Cl) Building 21-22 22-23 23-24 24-25 25-26 26-27 27-28 28-29 N O Washingtoi 494 494 494 494 494 494 494 494 N Terminal Park 415 415 650 650 650 650 650 650 Dick Scobee 819 819 819 819 819 819 819 819 •L Pioneer 837 837 837 837 837 837 837 837 n Chinook 461 650 650 650 650 650 650 650 0 Lea Hill 450 650 650 650 650 650 650 650 C Gildo Rey 566 566 566 566 566 566 566 566 t Evergreen Heights 463 463 463 463 463 463 463 463 U) Alpac 505 505 505 505 505 505 505 505 Lake View 581 581 581 581 581 581 581 581 Hazelwood 594 594 594 594 594 594 594 594 Ilalko 592 592 592 592 592 592 592 592 d Lakeland Hills 594 594 594 594 594 594 594 594 Arthur Jacobsen 614 614 614 614 614 614 614 614 LL Bowman Creek 812 812 812 812 812 812 812 812 C Willow Crest -- 650 650 650 650 650 650 650 C ELEMENTARY CAPACITY 8,797 9,836 10,071 10,071 10,071 10,071 10,071 10,071 B. Middle Schools Q Building 21-22 22-23 23-24 24-25 25-26 26-27 27-28 28-29 Cascade 837 837 837 837 837 837 837 837 Olympic 974 974 974 974 974 974 974 974 Y Rainier 843 843 843 843 843 843 843 843 +� C Mt.Baker 837 837 837 837 837 837 837 837 G� Middle School#5 -- -- -- -- -- - 800 800 E MIDDLE SCHOOL CAPACITY 3,491 3,491 3,491 3,491 3,491 3,491 4,291 4,291 E C. Senior High Schools Q Building 21-22 22-23 23-24 24-25 25-26 26-27 27-28 28-29 r- R West Auburn 233 233 233 233 233 233 233 233 d Auburn 2,127 2,127 2,127 2,127 2,127 2,127 2,127 2,127 C Auburn Riverside 1,387 1,387 1,387 1,387 1,387 1,387 1,387 1,387 C Auburn Mountainview 1,443 1,443 1,443 1,443 1,443 1,443 1,443 1,443 U HIGH SCHOOL CAPACITY 5,190 5,190 5,190 5,190 5,190 5,190 5,190 5,190 E t COMBINED CAPACITY 17,478 18,517 18,752 18,752 18,752 18,752 19,552 19,552 V R r a Auburn School District No.408 Packet Pg. 197 8.I.a Capital Facilities Plan c Q. 0 SECTION VI - CAPITAL CONSTRUCTION PLAN L The formal process used by the Auburn School Board to address current and future facility needs began almost 50 years ago in 1974. The process includes a M formation of a community-wide citizen's committee and throughout the FIL years, these Ad Hoc Committees have conducted work and made recommendations for improvements to the District's programs and facilities. L In October of 2008, after two years of review and study, a Steering Committee ° made recommendations to the Board regarding the capital improvements U_ program to modernize or replace facilities as recommended by the 2004-05 U Citizen's Ad Hoc Committee. These recommendations, based on specif c N criteria, led to the Board placing a school improvement bond and capital M improvements levy on the ballot in March 2009. Voters did not approve either N measure that would have updated 24 facilities and replaced three aging schools. The Board decided to place only a six-year Capital Levy on the ballot in November of 2009, which passed at 55.17%. The levy funded $46.4 million o of needed improvement projects at 24 sites over the following seven school o years. Planning for the replacement of aging schools was started with educational specif cations and schematic design process for the replacement cn of Auburn High School. cc The District acquired a site for a future high school in 2008 and a second site for a future middle school in 2009. The District also continued efforts to U_ acquire property around Auburn High School. The Special Education Transitional Assistance Program (TAP) opened in February of 2010. This facility is designed for students with disabilities that are 18 to 21 years old. In the November 2012 election, the community supported the $110 million a bond issue for the Auburn High School Modernization and Reconstruction Y Project at 62%. Construction began in February 2013. The entire new building Z was occupied by Auburn High School students and staff in the fall of 2015, a) with site improvements being completed during the 2015-16 school year. In January 2015, a citizen's ad hoc committee was convened by direction of the Board to address growth and facilities. The major recommendations were Q to construct two new elementary schools in the next four years and to acquire 3 new elementary school sites as soon as possible. .. E 0 U c m E t U r Q Auburn School District No.408 Packet Pg. 198 8.I.a Capital Facilities Plan c Q. O In the November 2016 election, the community supported the $456 million bond issue for the replacement of six schools and the construction of two new elementary schools at 62.83%. Construction for the replacement of Olympic Middle School began in May 2018 and was completed in Fall 2019. o Construction for Bowman Creek Elementary School began in May 2019 and was completed in Fall 2020. Construction for the replacement of Dick Scobee M Elementary School began in June 2019 and was completed in Fall 2020. Construction for Willow Crest Elementary School and replacement of Pioneer Elementary School began in May 2020 and was completed in Fall 2021. Construction for replacement of Chinook and Lea HIII Elementary Schools o began in June 2021 and will be completed in Fall of 2022. Construction for replacement of Terminal Park Elementary School will begin in June 2022 and u- will be completed in Fall of 2023. N 0 N We anticipate running a Capital Bond Measure in 2026. Funds will be used to N construct a new middle school on property currently owned by the District, N and may include funds to replace one or more existing schools. 'L Y The table below illustrates the current capital construction plan for the next o six years. The exact timelines are wholly dependent on the rate of growth in c the school age population. 2022-28 Capital Construction Plan (May 2022 Projected Fund Project Timelines Project Funded Cost Source 21-22 22-23 23-24 24-25 25-26 26-27 27-28 u_ 2020 C Technology f° Modernization Yes $35,000,000 6 Year XX XX XX XX XX XX i Cap. Levy Impact Q 1/ Portable Relocation Yes $1,400,000 Fees XX XX � Property Purchase Bond Yes $7,500,000 Impact XX Y 1/ - 1 New Elementary Fee ' — r Bond Middle School#5 Yes $112,000,000 Impact XX XX E 2/ Fee pllaa n plan const con st open -a — C Replacement of XX XX XX E five Elementary Yes $242,500,000 Bond const const open Q 1/ Schools 1/ These funds may be secured through a combination of the 2016 Bond Issue,sale of real property,impact fees,and state matching funds. d 2/ These funds may be secured through a combination of a bond issue,impact fees,and state matching funds. 0. E O U c m E t U O r Q Auburn School District No.408 Packet Pg. 199 8.I.a Capital Facilities Plan c Q. O SECTION VII - IMPACT FEES L IMPACT FEE COMPUTATION (SPRING 2022) O N TABLES I - IV M a� TABLES V - VI c IMPACT FEE ELEMENTS o a LL U 00 N O N M N O N N r V �L Y N O O t v U) m fC L LL L Q Y c a� E c a� E Q c d E O U c m E t U O r Q Auburn School District No.408 Packet Pg. 200 Capital Facilities Plan c IMPACT FEE COMPUTATION(Spring 2022) a O Q m I. SITE COST PER RESIDENCE V C Formula: ((Acres x Cost perAcre)/ acilit Size)x Student Factor O C Site Cost/ Facility Student Generation Factor Cost/ E$4,425.81 L Acreage Acre Capacity Single FamilyMulti FamilySingle Family Q Elem Sch(K-5) 15 $489,248 650 0.3010 0.3920 $3,398.39 Middle Sch(6-8) 25 $0 800 0.1460 0.1350 $0.00 NSr Hi h 9-12 40 $0 1500 0.1550 0.1530 $0.00 M M $3,398.39 $4,425.81 d c� H. PERMANENT FACILITY CONSTRUCTION COST PER RESIDENCE O cC Formula: ((Facility Cost/Facility Size x Student Factor) Permanent to Total Square Footage Percentage) Facility Facility %Perm Sq Ft/ Student Generation Factor Cost/ Cost/ O Single Family Cost Size Total Scl Ft Single Family Multi Familv Single Family Multi Family Elem (K-5) $0 650 0.9485 0.3010 0.3920 $0.00 $0.00 d Mid Sch(6-8) $134,320,000 800 0.9485 0.1460 0.1350 $23,251.96 $21,500.10 ILL t� Sr High 9-12 $0 1500 0.9485 0.1550 0.1530 $0.00 $0.00 ap $23,251.96 $21,500.10 N 0 N M. TEMPORARY FACILITY CONSTRUCTION COST PER RESIDENCE N Formula: ((Facility Cost/Facility Size x Student Factor x(Temporary to Total Square Footage Ratio N Facility Facility %Temp Sq Ft1 Student Generation Factor Cost/ Cost/ r Single Family Cost Size Total Scl Ft Single Family Multi Family Single Family Multi Family v Elem(K-5) $250,000 20.33 0.0515 0.3010 0.3920 $190.47 $248.06 y Mid Sch(6-8) $250,000 28.02 0.0515 0.1460 0.1350 $67.03 $61.98 Sr High 9-12 $250,000 28.74 0.0515 0.1550 0.1530 $69.38 $68.49 C $326.88 $378.53 O t V IV. STATE MATCH CREDIT PER RESIDENCE y Formula: (Boeckh Index x SPI Footage x District Match x Student Factor icC Boeckh SPI State Student Generation Factor Cost/ Cost/ Index Footage Match Single Famil Multi Family Single Family Multi Family Elem(K-5) $0.00 90 63.83% 0.3010 0.3920 $0.00 $0.00 � Mid Sch(6-8) $246.83 108 63.83% 0.1460 0.1350 $2,484.27 $2,297.10 li Sr High 9-12 $0.00 130 63.83% 0.1550 0.1530 $0.00 $0.00 13 $2,484.27 $2,297.11 R C L 3 3 Q d Y c O E c O E a a a E O C) c d E t c� to Q Auburn School District No.408 Packet Pg. 201 Capital Facilities Pla, am c IMPACT FEE COMPUTATION(Spring 2022) :r a 0 Q m c V. TAX CREDIT PER RESIDENCE cC C Formula: Expressed as the present value of an annuity :a TC=PV(interest rate,discount period,average assd value x tax rate) O Ave Resid Curr Dbt Sery Bnd Byr Indx Number of Tax Credit Tax Credit N Assd Value Tax Rate Ann Int Rate Years Single Family Multi Family M Single Family $458,409 $2.13 2.45% 10 $8,567.73 m C Multi FamilY $223,737 $2.13 2.45% 10 $4,181.68 'a L O Vl. DEVELOPER PROVIDED FACILITY CREDIT Formula: (Value of Site or Facility/Number of dwelling units) LL U Value No.of Units Facility Credit N Single Family $0.00 1 $0.00 N M N Multi Family $0.00 1 $0.00 c N N r V FEE PER UNIT IMPACT FEES N RECAP Single Multiple SUMMARY Family Family 0 Site Costs $3,398.39 $4,425.81 0 Permanent Facility Const Costs $23,251.96 $21,500.10 Temporary Facility Costs $326.88 $378.53 State Match Credit ($2,484.27) ($2,297.11) Tax Credit $8,567.73 $4,181.68 FEE(No Discount) $15,925.22 $19,825.65 FEE(50%Discount) $7,962.61 $9,912.82 d LL Less ASD Discount $0.00 $0.00 -a C Facility Credit $0.00 $0.00 C Net Fee Obli ation $7,962.61 $9,912.82 3 Q N Y c a� c a� E Q c d D. E 0 U c m E t U r Q Auburn School District No.408 Packet Pg. 202 Capital Facilities Plan SINGLE FAMILY MULTI FAMILY d ILL IMPACT FEE ELEMENTS Elem Mid Sch Sr High Elem Mid Sch Sr High U K-5 6-8 9-12 K-5 6-8 9-12 eo N Student Factor Single Family-Auburn actual count April 2022 0.301 0.146 0.155 0.392 0.135 0.153 N New Fac Capacity 650 800 1500 650 800 1500 Cl) New Facility Cost Middle School Cost Estimate May 2022 $134,320,000 $134,320,000 c N N Temp Rim Capacity ASD District Standard of Service. 20.33 28.02 28.74 20.33 28.02 28.74 v Grades K-5 @ 20.33,6-8 @ 28.02,&9-12 @ 28.74. N Temp Facility Cost Relocatables,including site work,set up,and furnishing. $250,000 $250,000 $250,000 $250,000 $250,000 $250,000 O Site Acreage ASD District Standard or SPI Minimum 12 25 40 12 25 40 t Site Cost/Acre See below $489,248 $489,248 $489,248 $489,248 $489,248 $489,248 v Perm Sq Footage 16 Elementary,4 Middle,and 4 High Schools 1,835,123 1,835,123 1,835,123 1,835,123 1,835,123 1,835,123 f3 Temp Sq Footage 24 x 864 SF+85 x 896 SF+TAP 2661 99,557 99,557 99,557 99,557 99,557 99,557 Total Sq Footage Sum of Permanent and Temporary above 1,934,680 1,934,680 1,934,680 1,934,680 1,934,680 1,934,680 -Perm Facilities Permanent Sq.Footage divided by Total Sq.Footage 94.85% 94.85% 94.85% 94.85% 94.85% 94.85% G> -Temp Facilities Temporary Sq.Footage divided by Total Sq.Footage 5.15% 5.15% 5.15% 5.15% 5.15% 5.15% y ILL SPI Sq Ft/Student From OSPI Regulations(WAC 392-343-035) 90 108 130 90 108 130 Boeckh Index From OSPI in May 2022 $246.83 $246.83 $246.83 $246.83 $246.83 $246.83 fC Match%-State From OSPI May 2022 63.83% 63.83% 63.83% 63.83% 63.83% 63.83% i Match%-District Computed 36.17% 36.17% 36.17% 36.17% 36.17% 36.17% 3 Dist Aver AV King County Department of Assessments March 2022 $458,409 $458,409 $458,409 $223,737 $223,737 $223,737 Q r C Debt Sery Tax Rate Current Fiscal Year $2.13 $2.13 $2.13 $2.13 $2.13 $2.13 G.O Bond Int Rate Current Rate-(Bond Buyer 20 Index Feb.2022 avg) 2.45% 2.45% 2.45% 2.45% 2.45% 2.45% Y Site Cost Projections m Recent Property Purchase Purchase Purchase Adjusted Projected Annual Sites Latest Date Projected Acquisitions Acreage Year Price Cost/Acre Present Day Inflation Factor Required ofAc uisition Cost/Acre C Elem.#16 Parcel 1 1.26 2019 $480,000 $382,166 $485,541 10.00% Elements 2023 $538,173 4) Elem.#16 Parcel 2 8.19 2019 $2,959,561 $361,363 $459,111 2019 Annual 2020Annual 2021Annual 2022 Annual E Elem.#16 Parcel 3 0.80 2018 $460,000 $575,000 $803,591 Inflation Factor Inflation Factor Inflation Factor Inflation Factor O Total 10.25 $3,899,561 $380,593 $489,248 10.00% 5% 10.00% 10.00% R IL a E O U r c a� E t R r a Auburn School District No.408 Packet Pg. 203 8.J • KENT *A S M IN G T O N DATE: November 15, 2022 TO: Kent City Council SUBJECT: Updated School Impact Fees — Ordinance - Adopt MOTION: I move to adopt Ordinance No. 4448, amending Sections 12.13.160 and 12.13.170 of the Kent City Code to adjust the school impact fee schedules for the Kent, Auburn, and Federal Way School Districts. SUMMARY: The Kent City Code provides for imposition of school impact fees on behalf of any school district which provides to the City annual updates of their capital facilities plan. The City of Kent incorporates Capital Facilities Plans for area school districts into the Capital Facilities Element of the Kent Comprehensive Plan. Timely submittal of a Capital Facilities Plan is a prerequisite to assessment of a school impact fee on residential construction. This year, Kent, Auburn, and the Federal Way School Districts submitted plans, including impact fee calculation updates. The Highline School District did not submit any information and the Renton School District does not have an interlocal agreement with the City. Impact fees for the Kent, Auburn, and Federal Way School Districts are proposed to be updated in accordance with these most recent calculations, and the proposed ordinance imposes those revised impact fee calculations. BUDGET IMPACT: As described. SUPPORTS STRATEGIC PLAN GOAL: Innovative Government - Delivering outstanding customer service, developing leaders, and fostering innovation. Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. ATTACHMENTS: 1. School Impact Fees 2023 (PDF) Packet Pg. 204 8.J 11/01/22 Operations and Public Safety Committee MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS]Next: 11/15/2022 7:00 PM MOVER: Marli Larimer, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner Packet Pg. 205 8.J.a ORDINANCE NO. 4448 , a 0 a AN ORDINANCE of the City Council of the City of Kent, Washington, amending Sections 12.13.160 and 12,13.170 of the Kent City Code to adjust the school impact fee schedules (CPZ-2022- 1). U- U 0 Q. RECITALS E 6 0 z A. The City of Kent has adopted a school impact fee program as in 13 authorized by the State Growth Management Act (GMA) and RCW 2 W 82.02.050. a LO N B. Chapter 12.13 of the Kent City Code (KCC) requires that the M Capital Facilities Plans of school districts be submitted to the City of Kent on N 0 an annual basis for City Council review, and that this review must occur in y as conjunction with any update of the Capital Facilities Element of the City's U- Comprehensive Plan. The City Council has reviewed the Capital Facilities a E Plans submitted by the school districts. 6 0 C. The Kent, Federal Way, and Auburn School Districts have Cn requested amendments to the text of Kent City Code to reflect proposed changes to impact fees. Highline School District has not requested an impact U fee for this year. a D. On September 15, 2022, the City provided the required 60-day notification under RCW 36.70A.106 to the State of Washington of the City's 1 School Impact Fees — 2023 Packet Pg. 206 8.J.a proposed amendment to the Capital Facilities Element of the Comprehensive Plan and Chapter 12.13 of the KCC. The 60-day notice period passed on November 14, 2022. E. After a public hearing before the City Council on October 19, 2022, the City Council on November 15, 2022, approved Comprehensive 0 Plan Amendment CPZ-2022-1 to include the Capital Facilities Plans of the Q a� Kent, Federal Way, and Auburn School Districts, and changes to the Kent City Code to reflect impact fees as follows: (1) for the Kent School District, decreasing the school impact fee for single-family units to $0.00, and for multifamily units to $0.00; (2) for the Federal Way School District, decreasing the school impact fee for single-family units to $0.00, and for Q. multifamily units to $0.00; and (3) for the Auburn School District, increasing E 0 the school impact fee for single-family units to $7,963.00, and increasing 0 U the school impact fee for multifamily units to $9,913.00. a� F. In order to implement the new impact fee schedules referenced above, it is necessary to amend sections 12.13.160 and 12.13.170 of the N M KCC. M N O NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, y as WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: Ui a E ORDINANCE 0 0 SECTION 1. - Amendment. Section 12.13.160 of the Kent City Code in is hereby amended as follows: E M U Sec. 12.13.160. Base fee schedule. The following fee shall be 2 a assessed for the indicated types of development: 2 School Impact Fees - 2023 Packet Pg. 207 8.J.a School Single-Family Multifamily Multifamily District Studio Kent, $5,818 -$0 $2,458 $0 $0 No. 415 Federal $1,845 -$0 $9,450 $0 $0 0 Way, No. Q 210 a� Auburn, $3,652 $7,963 $8,938 $9,913 $0 No. 408 0 Highline, $0 $0 $0 No. 401 U Q. E SECTION 2. - Amendment. Section 12.13.170 of the Kent City Code 6 0 is hereby amended as follows: n a� Sec. 12.13.170. Maximum allowable fees. School impact fees provided by this chapter shall be assessed based on the calculation set forth LO in KCC 12.13.140, unless they exceed a maximum allowable fee as set forth M M in this section. There shall be an increase in the maximum allowable fee M N each year by the same percentage as the percentage change in the previous N N N calendar year's average monthly Engineering News Record (ENR) Seattle U_ Area Construction Cost Index values, relative to the corresponding average a monthly ENR Construction Cost Index values for the preceding year, as E 0 calculated from August 1st through July 30th. The maximum allowable fee is set at $10,044 $10,446 for single-family as dwelling units and a maximum of $10,234 $11,298 for multifamily dwelling E U units for 2022 2023. a 3 School Impact Fees - 2023 Packet Pg. 208 8.J.a SECTION 3. - Corrections by City Clerk or Code Reviser. Upon approval of the city attorney, the city clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; ordinance, section, or subsection numbering; or references to other local, state, or federal laws, codes, rules, or regulations. , a 0 SECTION 4. - Severability. If any one or more section, subsection, Q a� or sentence of this ordinance is held to be unconstitutional or invalid, that decision will not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. a� U- SECTION 5. - Effective Date. This ordinance shall take effect and be Q. in force 30 days from and after its passage, as provided by law. E 0 0 z U November 15, 2022 DANA RALPH, MAYOR Date Approved LO ATTEST: N M M M N November 15, 2022 N KIMBERLEY A. KOMOTO, CITY CLERK Date Adopted U- November 18, 2022 Date Published 0 0 APPROVED AS TO FORM: c as E U TAMMY WHITE, CITY ATTORNEY r a 4 School Impact Fees - 2023 Packet Pg. 209 8.K • KENT *A S M IN G T O N DATE: November 15, 2022 TO: Kent City Council SUBJECT: Tax Code Amendments - Ordinance - Adopt MOTION: I move to adopt Ordinance No. 4449, amending sections 3.18.020, 3.28.010, and 3.28.130 of the Kent City Code to revise the fund allocations for tax revenue generated from the City's tax on water, sewer, and drainage utilities, and to remove limitations on the allocation of revenue generated from the City's B&O tax and square footage tax. SUMMARY: Pursuant to Chapter 3.28 of the Kent City Code, the City imposes a business and occupation (B&O) tax, and pursuant to Chapter 3.18 of the Kent City Code, the City imposes utility taxes on the following utility services: Electricity • Manufactured and Natural Gas Telephone, including Cellular Phone 0 Cable Television • Solid Waste Collection • Water, Sewer, and Drainage The proposed ordinance reallocates revenue from the tax on water, sewer, and drainage utilities, and revenue from the B&O gross receipts and square footage tax. These allocation revisions are intended to better align the City's General Fund revenue sources with the City's ongoing operational expenses. Property tax revenue is limited to 1% annual growth, plus new construction. As such, this revenue source does not keep pace with the City's ongoing operational expenses within the General Fund. Revenue allocation revisions seek a revenue neutral exchange of a portion of property tax revenue currently allocated to the General Fund, for Capital Resource Fund dedicated revenue sources, inclusive of the utility and B&O tax revenue allocation changes in this ordinance. While the exchange is revenue neutral in total to the City, it betters aligns ongoing General Fund operating costs that are impacted by inflation, with revenue sources that reflect a historical pattern of also responding to market conditions. The reallocation of revenue sources includes shifting 100 percent of sales tax in the City's Capital Resources Fund to support General Fund operations. Ordinances relating to property tax and sales tax changes are separately proposed. Packet Pg. 210 8.K This proposed ordinance does not result in an increased tax obligation or reporting requirement for any business; however, this ordinance does change the allocation of certain B&O tax and utility tax revenues between City funds as follows: 1. Chapter 3.18 Utility Tax on Water, Sewer, and Drainage Utilities: a. Increases the percentage to the General Fund from 43.85% to 90.00% b. Eliminates the allocation to the Capital Resources Fund (30.77%) and for the repayment and elimination of debt in the Other Projects Fund (15.38%) c. Does not change the allocation for City Street Improvement programs (7.69%) or Youth/Teen programs (2.31%) 2. Chapter 3.28 Business and Occupation Tax: a. All revenues dedicated to the General Fund b. Eliminates the allocation for the design, construction, maintenance, improvement, operation, and repair of the City's infrastructure and appurtenant improvements including without limitation, streets, gutters, sidewalks, bicycle and pedestrian lanes and paths, street trees, lighting, and signalization. BUDGET IMPACT: There are no expected budget impacts as a result of this motion. SUPPORTS STRATEGIC PLAN GOAL: Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. ATTACHMENTS: 1. Tax Ordinance - Amend KCC 3.18.020 3.28.010 3.28.130 (PDF) 11/01/22 Operations and Public Safety Committee MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS]Next: 11/15/2022 7:00 PM MOVER: Marli Larimer, Councilmember SECONDER: Zandria Michaud, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner Packet Pg. 211 8.K.a Q. 0 Q a� ORDINANCE NO. 4449 c c L O N AN ORDINANCE of the City Council of the City of Kent, Washington, amending sections E 3.18.020, 3.28.010 and 3.28.130 of the Kent City Code to revise the fund allocations for tax revenue E generated from the City's tax on water, sewer, and drainage utilities, and to remove limitations on the 0 allocation of revenue generated from the City's B&O X gross receipts and square footage tax. o� N M M RECITALS M 00 N A. From time to time, the City Council reallocates tax revenues M 0 among various funds established in the City budget. o co N M B. The purpose of this ordinance is to address the General Fund's N R 00 reliance on property taxes. Because property tax revenue is limited to 1% M annual growth, plus new construction, such revenue does not keep pace with L) the City's ongoing operational expenses within the General Fund. c a� E C. This ordinance reallocates revenue from the tax on water, Q a� sewer, and drainage utilities, and revenue from the B&O gross receipts and 0 square footage tax. These allocation revisions will better align the City's S L General Fund revenue sources with the City's ongoing operational expenses. o 0 c a� E 1 Amend KCC 3.18.020, KCC 3.28.010 r and KCC 3.28.130 Q re Fund Allocations for Tax Revenue Packet Pg. 212 8.K.a NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: Q. ORDINANCE -°a a SECTION 1. - Amendment - KCC 3.18.020. Section 3.18.020 of the c Kent City Code, entitled "Certain utilities subject to tax," is amended as � follows: 0` c Sec. 3.18.020. Certain utilities subject to tax. c a� A. In addition to the other business and license fees required by the a a� ordinances of the city, the city levies upon all persons, firms, or corporations 0 (including the city) engaged in certain business activities a utilities tax to be collected as follows: N 1. Upon every person, firm, or corporation engaging in or carrying M on any telephone business within the city, an annual tax equal to six percent M of the total gross income, including revenues from intrastate toll, derived N M from the operation of such business within the city. This six percent tax will R be allocated as follows: 4.7 percent to the general fund, 0.3 percent to co M youth/teen programs, and one percent to street improvement programs. N R 00 2. Upon every person, firm, or corporation engaging in or carrying M on a business of selling, wheeling, furnishing, distributing, or producing gas, L) whether manufactured or natural, for commercial or domestic use or c purposes, a fee or tax equal to six percent of the total gross income from E Q such business in the city during the tax year for which the license is required. CD This six percent tax will be allocated as follows: 4.7 percent to the general c fund, 0.3 percent to youth/teen programs, and one percent to street 0 improvement programs. X c a� E 2 Amend KCC 3.18.020, KCC 3.28.010 r and KCC 3.28.130 Q re Fund Allocations for Tax Revenue Packet Pg. 213 8.K.a 3. Upon every person, firm, or corporation engaged in or carrying on the business of selling, wheeling, furnishing, or distributing electricity for light and power, a fee or tax equal to six percent of the total gross income a 0 from such business in the city during the tax year for which a license is a required. This six percent tax will be allocated as follows: 4.7 percent to the c general fund, 0.3 percent to youth/teen programs, and one percent to street improvement programs. 0 4. Upon every person, firm, or corporation engaged in or carrying a� on the business of providing cable television services, a tax equal to six E c percent of the total gross income from that business in the city during the E tax year for which the license is required. All revenue received from this tax must be applied only to funding the city's information technology L) x department operations and capital projects budgets in the proportion determined by the city council in its biennial budget, including all M M amendments. 0 M 5. Upon every person, firm, or corporation engaging in or carrying CO N on a business providing solid waste collection services, a tax equal to 18.4 M 0 percent of the total gross income from such business in the city during the o 00 tax year for which the license is required. This 18.4 percent tax will be M CM allocated as follows: 6.5 percent to the general fund, 0.3 percent to R 00 youth/teen programs, one percent to street improvement programs, and 10.6 percent to maintain and repair residential streets, including related Y impacts to curbs, gutters, sidewalks, and other road amenities, including c a) crosswalks along with necessary appurtenances, and improvements related E a to residential traffic calming, but this 10.6 percent portion of the solid waste c utility tax shall not be used to expand, extend, or widen existing residential c streets or to build new residential streets. The amount used from this fund o x for neighborhood traffic calming devices and crosswalks shall not exceed $150,000 in any year. a E 3 Amend KCC 3.18.020, KCC 3.28.010 r and KCC 3.28.130 Q re Fund Allocations for Tax Revenue Packet Pg. 214 8.K.a 6. Upon every person (including the city) engaging in or carrying on the business of selling, furnishing, or distributing water services, a tax equal to 13 percent of the total gross income from that business in the city a 0 during the tax year; upon every person (including the city) engaging in or Q carrying on the business of selling, furnishing, or distributing sewer services, c Cu a tax equal to 9.5 percent of the total gross income from that business in the city during the tax year; and upon every person (including the city) o engaging in or carrying on the business of selling, furnishing, or distributing a� drainage services, a tax equal to 19.5 percent of the total gross income from E c such business in the city during the tax year. Unless otherwise directed by E the city council in its budget process, the total of these tax revenues will be allocated as follows: 90.0043.85 percent to the general fund for the use as U x allocated in the city's budget; section;subject to the limitations provided On subsection (A)(6)(a) of this N M M • O M the / "ethercapital projects" fund subject to the ons ded t CO N 7.69 percent to street improvement M O programs; and 2.31 percent to youth/teen programs. o CO a. Unless otherwise allecated by N council, these funds mustM O N O O replacement,funding long and sheFt term haFdwaFe and seftwaFe M U U Y / / and signage only. c d E Q dedmeated to the / eapital i=eseurces fund feF the sele pui=pese ef Fetiripgy 0 c a" debt On the / prejeets fund; ng 3anuaFy �a L / 2023, er the fiFSt day of the year fellewing the date the debt an the etheF 0 K capital prejects fund fUlly whichever eccurs LL� / / r c� G V 4 Amend KCC 3.18.020, KCC 3.28.010 r and KCC 3.28.130 Q re Fund Allocations for Tax Revenue Packet Pg. 215 8.K.a 0. 0 B. In computing the tax provided in subsection (A) of this section, the Q taxpayer may deduct from total gross income the following items: c 1. The actual amount of credit losses and uncollectible receivables sustained by the taxpayer. o` 2. Amounts derived from transactions in interstate and foreign a� commerce which the city is prohibited from taxing under the laws and E c Constitution of the United States. 0 E Q a� SECTION 2. - Amendment - KCC 3.28.010. Section 3.28.010 of the 0 U Kent City Code, entitled "Purpose" is amended as follows: o� Sec. 3.28.010. Purpose. This chapter implements Washington M Constitution Article XI, Section 12 and RCW 35A.82.020 and 35A.11.020, M r which give municipalities the authority to license for revenue. In the absence N of a legal or constitutional prohibition, municipalities have the power to 0 define taxation categories as they see fit in order to respond to the unique o concerns and responsibilities of local government. The city ef Kent h o N O 7 M , U U Y c a� E the Q reity ne lengeF genei=ates N v this business c base, and te n9aintain and epeFate its eensidei=able pastS L O K / / and eperate r E V 5 Amend KCC 3.18.020, KCC 3.28.010 2 and KCC 3.28.130 Q re Fund Allocations for Tax Revenue Packet Pg. 216 8.K.a Q. SECTION 3. - Repeal - KCC 3.28.130. Section 3.28.130 of the Kent a City Code, entitled "Limitation of revenue received" is hereby repealed in its entirety. L SECTION 4. - Severability. If any one or more section, subsection, N or sentence of this ordinance is held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance a� and the same shall remain in full force and effect. E a� SECTION 5. - Corrections by City Clerk or Code Reviser. Upon U x approval of the city attorney, the city clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the M correction of clerical errors; ordinance, section, or subsection numbering; or M O M references to other local, state, or federal laws, codes, rules, or regulations. 00 N M SECTION 6. - Effective Date. This ordinance shall take effect and be O in force 30 days from and after its passage, as provided by law. co M O N O O M U November 15, 2022 Y DANA RALPH, MAYOR Date Approved13 a� E Q as ATTEST: c L O November 15, 2022 X KIMBERLEY A. KOMOTO, CITY CLERK Date Adopted r c as E 6 Amend KCC 3.18.020, KCC 3.28.010 r and KCC 3.28.130 Q re Fund Allocations for Tax Revenue Packet Pg. 217 8.K.a November 18, 2022 Date Published r APPROVED AS TO FORM: -°a Q a� c CU TAMMY WHITE, CITY ATTORNEY L 0 N C d E C d E Q d O U x cc N M M O M r O N M O O O N M O N O O M U U Y c d E Q a� v c �a c L 0 K r E V 7 Amend KCC 3.18.020, KCC 3.28.010 r and KCC 3.28.130 Q re Fund Allocations for Tax Revenue Packet Pg. 218 8.L • KENT *A S M IN G T O N DATE: November 15, 2022 TO: Kent City Council SUBJECT: Property Tax Levy Ordinance - Adopt MOTION: I move to adopt Ordinance No. 44S0, approving the property tax levy ordinance for the 2023 budget. SUMMARY: This ordinance levies a property tax increase of 1.0 percent, which includes an increase of 1.0 percent on property, new construction and adjustments over the prior year. Property tax is limited to the growth of one percent plus new construction, which has been a major contributor to the structural imbalance in the General Fund. In order to assist in mitigating the structural imbalance, a shift of the City's reliance on property tax is needed. Currently, property tax only supports ongoing operating expenditures in the General Fund and makes up roughly 25 percent of the General Fund's total revenue. A portion of property tax revenues will be shifted to support the capital program, while all sales and B&O taxes and the majority of utility taxes will shift to only support the General Fund. These revenue streams most often reflect what is going on within the economy and should align more closely to inflation. Although it will not solve the entire structural imbalance, it will lessen its impact. This shift also allows the City to continue to honor our long-standing commitment to the business community and residents by providing dedicated funding for investment in our transportation and parks systems. The B&O tax and Utility tax ordinances will also be updated. BUDGET IMPACT: As described. SUPPORTS STRATEGIC PLAN GOAL: Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. ATTACHMENTS: 1. Property Tax Levied 2023 (PDF) Packet Pg. 219 8.L 11/01/22 Operations and Public Safety Committee MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS]Next: 11/15/2022 7:00 PM MOVER: Marli Larimer, Councilmember SECONDER: Brenda Fincher, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner Packet Pg. 220 8.L.a r a 0 Q m ORDINANCE NO. 4450 m M N O N AN ORDINANCE of the City Council of the w City of Kent, Washington, levying 2022 property o taxes for the first year of the 2023-2024 biennial budget for the City of Kent. J x R H N N O RECITALS a� A. Pursuant to RCW 84.55.120 and after providing all appropriate notice, the City Council held public hearings on October 4, 2022, and 0 October 18, 2022, to consider the City of Kent's proposed operating and capital biennial budget for the 2023 and 2024 calendar years, to address the City's property tax levy to be imposed in 2022 for collection in 2023, o and to review revenues and limit factors. ti N M M B. In accordance with RCW 84.55.120, any increase in property N O tax revenue other than that resulting from the addition of new construction aD and improvements to property; newly constructed wind turbines, solar, bio J mass, and geothermal facilities; annexations; and any increase in the value X of state-assessed property and the refund fund levy, requires the adoption i a� of an ordinance or resolution specifically authorizing the increase in terms o 0 of both dollars and percentage. a r c a� E C. Pursuant to RCW 84.52.010 and WAC 458-19-020, taxes shall be levied in specific dollar amounts. a 1 Property Tax Levied (1%) 2023 Budget Ordinance Packet Pg. 221 8.L.a NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: r a 0 ORDINANCE a a SECTION 1, - Recitals Incorporated. The foregoing recitals are incorporated into this ordinance. N O N SECTION 2, - Property Tax Levied. There is hereby levied against w L the assessed value of the property in the City of Kent, Washington, a tax to 0 be collected during the first year of the City's 2023-2024 biennial budget in J the following amount for the General Fund and the Capital Resources Fund, for the purpose of paying the general expenses of municipal government: o N t a1 Levy per $1,000 of assessed valuation 0 Q Fund (estimated) Dollar Amount General Fund $1.0608 $33,945,344 This property tax levy represents a 1.0% increase over last year as shown 0 below. N M M 2023 Regular Property Tax Levy $33,945,344 N 0 Less 2022 Regular Property Tax Levy ($33,042,361) N Less New Construction Levy ($487,514) °' Less Refund Levy ($85,045) (D Property Tax Increase $ 330,424 X % Change 1.0% a 0 L Unless otherwise directed by the City Council in its budget process, the total a c property tax revenues levied shall be allocated as follows: 47.5 percent to E the General Fund for the purpose of paying the general expenses of municipal government and 52.5 percent to the City's Capital Resources Fund a 2 Property Tax Levied (1%) 2023 Budget Ordinance Packet Pg. 222 8.L.a for use in one-time capital projects and debt repayment subject to the following three exceptions: A. Revenues shall be allocated to the City's Parks Department for a 0 the design, development, construction, maintenance, improvement and a renovation of City parks. Beginning in 2023, the amount shall total $2.75 million and increase by two percent each year thereafter. m M N O B. Revenues shall be allocated to the City's Public Works Department for the design, construction, maintenance, improvement, c 0 operation, and repair of the City's transportation infrastructure and a� appurtenant improvements. Beginning in 2023, the amount shall total J M $8.25 million and increase by two percent each year thereafter. N N O N C. Revenues shall be allocated to the City's Information a) Technology Capital Program directed at funding long- and short-term a hardware and software replacement. Beginning in 2023, the amount shall Q total $1.65 million and increase by two percent each year thereafter. 0 SECTION 3. - Limitation on Levy. The application of the General o Fund and Capital Resources Fund levy shall be consistent with and shall not N M result in tax revenue in excess of the limitation imposed by RCW sections M 84.55.010 and 84.55.0101. o N d SECTION 4. - Severability. If any one or more section, subsection, J or sentence of this ordinance is held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance V_ a� and the same shall remain in full force and effect. o L SECTION 5. - Corrections by City Clerk or Code Reviser. Upon approval of the city attorney, the city clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the a 3 Property Tax Levied (1%) 2023 Budget Ordinance Packet Pg. 223 8.L.a correction of clerical errors; ordinance, section, or subsection numbering; or references to other local, state, or federal laws, codes, rules, or regulations. SECTION 6. - Effective Date. This ordinance shall take effect and be a O in force five days after the date of its publication as provided for by RCW a 35A.11.090 and RCW 35A.12.130; however, the property tax levied through a� this ordinance shall not be assessed for collection until January 1, 2023. m M N O N N November 15, 2022 i DANA RALPH, MAYOR Date Approved .° as J ATTEST: N N O N November 15, 2022 0 KIMBERLEY A. KOMOTO, CITY CLERK Date Adopted c November 18, 2022 0 Date Published Q U APPROVED AS TO FORM: 0 r� N M M TAMMY WHITE, CITY ATTORNEY N N d d J K cC H N O L E V Y Q 4 Property Tax Levied (I%) 2023 Budget Ordinance Packet Pg. 224 8.M 1�# KENT DATE: November 15, 2022 TO: Kent City Council SUBJECT: 2023 South King Housing and Homelessness Partners Work Plan and Operating Budget - Authorize MOTION: I move to authorize the Council approve the 2023 South King Housing and Homelessness Partners Work Plan and Operating Budget as adopted by the South King Housing and Homeless Partnership executive board on August 19, 2022. SUMMARY: The South King Housing and Homelessness Partners (SKHHP) was established through an Interlocal Agreement to work together and share resources to increase the available options for South King County residents to access affordable housing and preserve the existing affordable housing stock. In accordance with the Interlocal Agreement between Auburn, Burien, Covington, Des Moines, Federal Way, Maple Valley, Normandy Park, Renton, Tukwila, and King County, the annual SKHHP work plan and budget must be approved by the legislative body of each member jurisdiction in addition to the SKHHP Executive Board. Each SKHHP jurisdiction had an opportunity to review and provide feedback on the work plan and budget prior to Executive Board adoption. The draft 2023 SKHHP work plan and budget were reviewed with Council at the July 19, 2022, Council workshop. The feedback from member jurisdictions was incorporated into the 2023 SKHHP work plan and budget adopted by the SKHHP Executive Board on August 19, 2022 (see attached SKHHP Resolution 2022-04). The SKHHP 2023 work plan and budget operationalizes SKHHP's mission and objectives and provides an itemization of all categories of budgeted expenses and itemization of each Party's contribution, including in-kind services. Consistent with the SKHHP Interlocal Agreement, the SKHHP 2023 work plan and budget must be approved by each legislative body and adopted by the SKHHP Executive Board. WORK PLAN The 2023 work plan, developed in consultation with each member jurisdiction, the staff work group, and Advisory Board, builds upon work done in previous years to establish a housing capital fund through pooled public resources, increase philanthropic and corporate investment through the creation of an SKHHP fundraising branch, and establish a community advisory board to help ground Packet Pg. 225 8.M decision-making in community needs and interests. The 2023 work plan focuses on building the long-term sustainability of the SKHHP Housing Capital Fund, working with partner jurisdictions to develop new policies and programs to accelerate access to affordable housing, representing South King County at all relevant decision-making tables, and providing outreach, education, and advocacy that helps to advance South King County housing needs and opportunities. OPERATING BUDGET Attributable to the Interlocal Agreement, including an adopted budget before staff was hired and before the City of Auburn became the administering agency, the adopted budget for 2019 and 2020 was a projection of operating costs that did not cover the full SKHHP operating costs. In light of the COVID-19 pandemic and resulting revenue shortfalls and budget uncertainties, original contributions from each jurisdiction were maintained in 2021. This was made possible by personnel cost savings in 2019 and 2020. This decision intentionally spent down some of the cost savings from the previous two years to cover operating costs and deferred consideration of increasing member contributions. In order to work towards a balanced budget over the course of the next three years, the 2022 SKHHP operating budget included the first incremental increase in member contributions since SKHHP's inception. Through a combination of incremental member jurisdiction contributions and spending down carryover funds, the 2023 SKHHP operating budget continues to reach towards a balanced operating budget by 2025. The SKHHP budget contributions are based on population size, as shown in the attached SKHHP resolution, and Kent's 2023 SKHHP contribution is $44,965. If there are any additional contributions to SKHHP's operating budget from sources such as additional partners joining SKHHP or contributions or donations from outside sources, each SKHHP partner contribution could be reduced through an amended budget. BUDGET IMPACT: N/A SUPPORTS STRATEGIC PLAN GOAL: Innovative Government - Delivering outstanding customer service, developing leaders, and fostering innovation. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. Inclusive Community - Embracing our diversity and advancing equity through genuine community engagement. ATTACHMENTS: 1. SKHHP—Exhibit (PDF) Packet Pg. 226 8.M 11/03/22 Parks and Human Services Committee RECOMMENDED TO COUNCIL RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] Next: 11/15/2022 7:00 PM MOVER: Satwinder Kaur, Councilmember SECONDER: Zandria Michaud, Chair AYES: Zandria Michaud, Satwinder Kaur ABSENT: Toni Troutner Packet Pg. 227 8.M.a RESOLUTION NO. 2022-04 A RESOLUTION OF THE EXECUTIVE BOARD OF THE SOUTH KING COUNTY HOUSING AND HOMELESSNESS PARTNERS (SKHHP), ADOPTING THE 2023 SKHHP WORK PLAN AND OPERATING BUDGET m WHEREAS, pursuant to the Interlocal Agreement, the SKHHP Executive Board approves an annual work plan and budget each year to guide the work of SKHHP staff; Q and o c WHEREAS, pursuant to the Interlocal Agreement the annual budget includes an itemization of all categories of budgeted expenses and itemization of each Party's a contribution, including in-kind services; and i 0 WHEREAS, upon adoption, the annual work plan and budget will be transmitted to each participating jurisdiction for approval by their legislative body; and WHEREAS, the budget will not become effective until approved by the legislative a. body of each jurisdiction and adopted by the SKHHP Executive Board; and WHEREAS, if a party does not approve the work plan or budget in a timely manner, the Executive Board may adopt the annual budget and work plan with a two-thirds majority E vote; and x° c WHEREAS, the purpose of the annual work plan and budget is to provide management and budget guidance; and implement the overarching SKHHP goals to work together and share resources to increase the available options for South King County o residents to access affordable housing and to preserve the existing affordable housing = stock; and Y t WHEREAS, the 2023 work plan includes five goals with corresponding action items that further SKHHP's mission and address SKHHP's overarching objectives to in promote sound housing policy and planning; increase affordable housing investment; and o provide outreach, education and advocacy for South King County's housing needs. N LO M NOW, THEREFORE, THE EXECUTIVE BOARD RESOLVES as follows: M Section 1. The Executive Board adopts the 2023 SKHHP Work Plan in Attachment A. x Section 2. The Executive Board adopts the 2023 SKHHP Operating Budget in dI Attachment B. _ x Y Section 3. Each party's contribution to SKHHP's operating budget will be transmitted on an annual basis during the first quarter of the calendar year. Section 4. This Resolution will take effect and be in full force upon approval by the legislative body of each participating jurisdiction. a ------------------------------- Resolution No. 2022-04 Rev. 2019 August 19, 2022 Page 1 of 7 Packet Pg. 228 8.M.a Dated and Signed this aQ day of , 2023. SOUTH KING COUNTY HOUSING AND HOMELESSNESS PARTNERS 3 m Cl C R !Z ANC US, CHAIR a L O L L a. E O 2 .y 7 O 2 C Y t r 3 O N M N O N LO M M M t X W I d 2 2 Y N r c m E t v a ------------------------------- Resolution No. 2022-04 Rev. 2019 August 19, 2022 Page 2 of 7 Packet Pg. 229 8.M.a RESOLUTION 2022-04 —ATTACHMENT A SKHHP 2023 WORK PLAN PURPOSE Establish a 2023 SKHHP work plan and budget that is shaped by member jurisdictions, is consistent m with the SKHHP Interlocal Agreement, and furthers SKHHP's mission. c BACKGROUND L Established by interlocal agreement, SKHHP jurisdictions work together and share resources to p increase the available options for South King County residents to access affordable housing and preserve the existing affordable housing stock. f° c The 2023 SKHHP work plan, developed in consultation with the staff work group and Advisory Board, a builds on work done in previous years to establish a housing capital fund through pooled public c resources, increase philanthropic and corporate investment through the creation of a SKHHP fundraising branch, and establish a community advisory board to help ground decision-making in community needs and interests. The work plan is organized into five goals and corresponding action items. Each action is identified by a. priority as follows: c • Critical — necessary to carry out the Interlocal Agreement or fully implement previous work • Important— priority but not necessary • Desirable —not.as high_priority, would-be nice_to get to. x° Prioritization of action items acknowledges that full execution of the work plan requires SKHHP to be at c full staff capacity and allows for flexibility and adaptability based on emerging issues and opportunities. c Quarterly budget and progress reports on the status of the work plan elements will be submitted to the 3 SKHHP Executive Board and the legislative body of each member jurisdiction as follows: _ Quarter 1: May I Quarter 2: August I Quarter 3: November I Quarter 4: February Y In accordance with the Interlocal Agreement, the 2023 SKHHP Work Plan will be approved by the legislative body of each member jurisdiction and the SKHHP Executive Board. N M SKHHP MISSION o N South King County jurisdictions working together and sharing resources to create a coordinated, M comprehensive, and equitable approach to increasing housing stability, reducing homelessness, and producing and preserving quality affordable housing in South King County. OBJECTIVES w i • Housing Policy and Planning. Share technical information and resources to promote sound a. housing policy N • Affordable Housing Investment. Coordinate public resources to attract greater private and c public investment for affordable housing in South King County E • Outreach, Education, and Advocacy. Provide a unified voice to advocate for South King County needs at a local, regional, and state levels Q ------------------------------- Resolution No. 2022-04 Rev. 2019 August 19, 2022 Page 3 of 7 Packet Pg. 230 8.M.a 0-+y GOAL 1. Define strategy, direction, and long-term goals to implement SKHHP 04-0 Interlocal Agreement r Critical Important m • Develop a long-term funding strategy for • Develop a plan to build capacity of the SKHHP Housing Capital Fun and SKHHP. aD facilitate conversations with member o jurisdictions to identify and explore dedicated sources of revenue for c affordable housing at the local and f° a regional level. L 0 • Develop annual work plan and budget. L • Generate and distribute quarterly L progress reports to SKHHP Executive a Board and member jurisdictions. GOAL 2. Build long-term sustainability for SKHHP Housing Capital Fund. o x c Critical Important aU c .y • Facilitate final 2022 funding allocations Work collaboratively with public funders o through member Councils. at the state and local levels to promote shared affordable housing goals and Y equitable geographic distribution of r resources. 0 M • Prepare contract documents and • Work with private investors and lenders N distribute funds for awarded projects. to maximize leverage of public O investment into affordable housing. M M • Monitor funded projects including Work with member cities and project evaluating performance and tracking loan sponsor to start developing a pipeline of w payments. projects to be funded over the next five ai years. _ x Y • Work with administering agency to • Actively vet potential projects and lead c maintain records and produce regular funding policy and prioritization financial reports for the SKHHP Housing discussions with SKHHP Executive Capital Fund. Board. .2 a ------------------------------- Resolution No. 2022-04 Rev. 2019 August 19, 2022 Page 4 of 7 Packet Pg. 231 8.M.a GOAL 3. Work with partner jurisdictions to enhance and develop new local policies and programs that protect existing affordable housing stock, provide housing security, and accelerate access to affordable housing. 3 m Critical Important a, c • Develop subregional housing preservation Develop a program to assist member a strategies. cities with administering local housing o Continue to improve and refine and incentive programs, including density a • conduct regular updates to housing policy bonus, multifamily tax exemption (MFTE), matrix and affordable housing database impact fee waivers, and other programs. a L (being developed in 2022). G L • Convene city and county land use planners to share best practices and increase coordination and collaboration a on housing policy and planning. • Support efforts to advance 5-year action plan identified by the Regional Affordable o Housing Task Force. _ c �a a� c .y 7 GOAL 4. Represent South King County and its unique affordable = housing needs at all relevant decision tables and foster collaboration between partners. Y Critical Important in M N • Represent SKHHP at relevant local Build relationships with state and N and regional meetings and forums that federal legislators through organizing M help advance SKHHP's mission and work sessions, and providing progress provide a voice for increasing access updates. to safe, healthy, and affordable x housing in South King County. Wi a. x x Y N r c m E t v a ------------------------------- Resolution No. 2022-04 Rev. 2019 August 19, 2022 Page 5of7 Packet Pg. 232 8.M.a GOAL 5. Further strengthen regional stakeholders' understanding of the spectrum of affordable housing options, the range of related needs and opportunities, and the housing system. a� Critical Important Desirable m as c • Coordinate with housing Annual updates to non- • Work with HDC, organizations and SKHHP South King affordable housing a stakeholder groups to County cities and relevant developers, and city and O provide education and stakeholder groups. county planners to engagement reimagine the South King opportunities for elected County Joint Planners and officials, stakeholders, Developers work group. 0 and community L members. °' c L • Monthly SKHHP a Executive Board educational topics on N emerging housing and homelessness topics. E O x c a� c .y O O 2 a1 C Y s r O M N O N LO M M M t k W I a. x x Y r c m E t R r r a ------------------------------- Resolution No. 2022-04 Rev. 2019 August 19, 2022 Page 6 of 7 Packet Pg. 233 8.M.a RESOLUTION 2022-04-ATTACHMENT B 2023 SKHHP Operating Budget r as Projected beginning fund balance -January 1, 2023 $194,188 Projected ending fund balance - December 31, 2023 $116,771.76 m 0 REVENUES S Auburn $34,385 Burien $19,838 0 Covington $9,919 Des Moines $9,919 Federal Way $44,965 a Kent $44,965 c Maple Valley $9,919 Normandy Park $5,290 m Renton $44,965 Tukwila $9,919 a Unincorporated King County** $44,965 King County** $30,035 N Interest earnings as Office space (in-kind donation) $12,000 E -TOTAL-REVENUES- ,084.00-_ _ Spend down balance $77,416.24 TOTAL $398,500.24 EXPENSES Salaries and benefits $290,803.85 x° Misc -travel, phone, postage $12,000.00 c Advisory Board compensation $14,400.00 Y Office space (in-kind donation) $12,000.00 0 Supplies $1,000.00 N Professional development $5,000.00 0 Interfund IT $28,160.00 `V Subtotal $363,363.85 M Administering agency- 10%Administrative Fee* $35,136.39 TOTAL $398,500.24 *10%administrative fee is calculated as a percentage of operating costs which does not include in-kind donations,or carry forwards. K "King County contribution based on the population of unincorporated King County is shown as increasing at the same rate as other partner W I jurisdictions and the additional allocation decreasing to maintain a total contribution of$75,000 per year. d 2 2 Y N r c m E t v a ------------------------------- Resolution No. 2022-04 Rev. 2019 August 19, 2022 Page 7 of 7 Packet Pg. 234 8.M.a r m 3 m a� c c� L Q a. L 0 N L L 0 2 .N 0 2 Y t r 3 0 M N O N M M M a+ t X W I d 2 2 Y Cn r c m E t v �a a Packet Pg. 235 8.N 1�# KENT DATE: November 15, 2022 TO: Kent City Council SUBJECT: Contract with Musco Sports Lighting LLC through King County Directors' Association Purchasing Cooperative for Kent Memorial Park Tennis Court Lighting Repair - Authorize MOTION: I move to authorize the Mayor to contract for the tennis court lighting replacement at Kent Memorial Park in the amount of $184,508.88, including state sales tax, through the cooperative purchasing agreement the King County Directors' Association has with Musco Sports Lighting, LLC. SUMMARY: The lighting system at the Kent Memorial Park tennis courts is no longer functional and requires complete replacement to bring this system back online. The City is contracting with Musco Sports Lighting LLC through the King County Director's Association Purchasing Cooperative for the design and construction of a new lighting system that meets our current sports lighting standards, including LED technology. BUDGET IMPACT: Expense impact to the Kent Memorial Park Redevelopment capital budget SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. ATTACHMENTS: 1. KCDA Master Agreement with Musco (PDF) Packet Pg. 236 8.N 11/03/22 Parks and Human Services Committee RECOMMENDED TO COUNCIL RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] Next: 11/15/2022 7:00 PM MOVER: Satwinder Kaur, Councilmember SECONDER: Zandria Michaud, Chair AYES: Zandria Michaud, Satwinder Kaur ABSENT: Toni Troutner Packet Pg. 237 8.N.a 1` KCAAPURCHA COOPERATIVE 0 0 18639-801"Ave S. •P.O.Box 5550• Kent,WA 98064-5550• Phone 425-251-8115•Fax 253.395-5402•wwwkcda.org U N February 22, 2019 m Musco Sports Lighting LLC a Attn: James Hansen 100 1"Ave West Y Oskaloosa, Iowa 52577 ° Email: musco.contracts@musco.com o U The KCDA Board of Directors, at their February 21, 2019 meeting, awarded the following to Musco Sports Lighting, based upon the response to the KCDA#19-406 Sport Court Field Lighting Bid: o L Price Lists for following Manufacturers: Musco Sports Lighting c :r z KCDA also awards Musco Sports Lighting, the installation and services included in this .2 solicitation. This award includes catalog discounts per Attachment B. Freight charges will be FOB shipping point on all deliveries. 0 Please note the bid submitted by Musco Sports Lighting, the award by KCDA Board of Directors, 0 and the signed award letter, forms a contract based upon the terms and conditions set forth in KCDA# 19-406 Sport Court Field Lighting. This contract is in effect starting March 01, 2019 through February 29, 2020 with options to renew for three one-year periods at the mutual o discretion of KCDA and 19-406 Sport Court Field Lighting. r c Deviations listed in Attachment D documents called out and later deemed as not applicable. E Reason for which that Musco handles each project with a unique system build on every customer 0) project build. Should there be additional required materials or services needed that fall within o Scope of Work, Musco will provide RS Means documentation supporting need on a customer a- project basis. This information with be called out in the Order Process document page housed online in KCDA vendor contract page for KCDA members. to M Please acknowledge receipt of this contract by signing below and returning this contract to 0 Valerie Buckbeel Contract &Procurement Specialist at vbuckbee(cDkcda.org u 0 Company Name: Musco Su6r—ts`-Lighting, LLC 3 Signature E Name (printed) Zmes M. Hansen L Title Secretary Q r a+ N Date 2/25120 t 9 CU a Phone .8 -825-6030 ° Email musco.contracts(&musco.Com c m E t .r r a Packet Pg. 238 8.N.a KCDAPURCHASING COOPERATIVE r- 18639-801"Ave S. + P.O.Box 5550•Kent,WA 98064-5550• Phone 425-251-8115+Fax 253-395-5402• www.kcda.org o U N C February 18, 2022 a Musco Sports Lighting LLC Y L Attn: lames Hansen ,0 100 1st Ave West o Oskaloosa, Iowa 52577 Y Musco.contracts@musco.com a� 0 L The KCDA Board of Directors, at their February 17, 2022 meeting, approved the extension#3 of contract Sport Court Field Lighting Bid #19-406. Terms and conditions will remain as originally awarded. New Pricing that Amanda sent on January 061h 2022 was approved by Board and KCDA o management and will be in effect at time of new contract extension term beginning March 01 cn 2022. 0 U N 7 This contract extension will begin on March 01, 2022 and run through February 28, 2023, E 0 L Please acknowledge receipt of this contract extension by signing below and returning to Valerie Buckbee vbuckbee@kcda.org E as L V 0 L a- M Company Name Musco Sports Lighting, LLC M 0 Printed Name James M. HHa sen N Signature 3 r c Title S cretary E as as L Date February 21, 2022 a L Email Musco.Contracts@musco.com a Phone 800-825-6030 c.� Y r c as E 0 r a Packet Pg. 239 8.N.a Date: June 27th,2022 Project: Kent Memorial Park Tennis To: Bryan Higgins Kent,WA r_ Ref: 212366 0 U King County Directors Association 2 Master Project: 195250,Contract Number: 19-406, Expiration:02/28/2023 a� Commodity:Sport Court/Field Lighting a Quotation Price—Materials Delivered to Job Site and Installation Y L 0 KCDA Contract Price—Tennis (2 courts) ...................................................................................... $122,459.00 0 Adder Electrical Installation $43,600.00 U t Performance and Payment Bond ......................................................................................................$1,524.00 0 L Total Price (Equipment and Installation):.............................................................................$167,583.00 a� c Pricing furnished is effective for 30 days unless otherwise noted and is considered confidential. H J Light-Structure System''with Total Light Control—TLC for LEDTm technology � 0 a Guaranteed Lighting Performance to • Guaranteed light levels • Targeted light,optimizing visibility of the ball in play with no glare in the players typical line-of-sight 2 System Description E • (4) Pre-cast concrete bases with integrated lightning grounding ,0 • (4)40ft Galvanized steel poles • Factory wired and tested remote electrical component enclosures m E • Pole length,factory assembled wire harnesses • (4) Factory wired pole top luminaire assemblies U 0 • (12) Factory aimed and assembled TLC-LED-400 luminaries a • UL Listed assemblies co • Control-Link°Control and Monitoring system with onsite dimming(high/med/low/blackout). M • Product assurance and warranty program that covers materials and onsite labor, eliminating 100%of your maintenance costs for 25 years 0 U) Installation Services Provided r 3 The work shall be completed by,a licensed Electrical Contractor, Licensed in the State of Oregon, under contract to Musco c Sports Lighting. E a� m The installation includes delivery and unloading of the Musco equipment upon arrival to the job site,excavation of four(4) Q augured holes, installation of four(4) pre-cast concrete foundations and concrete backfill.Assembly and installation of four (4) new galvanized steel poles,assembly and mounting of the luminaire assemblies,electrical enclosures and wiring N harnesses on each of the 4 poles.Wiring for the Lighting System is from the luminaire assemblies down to the remote t° electrical enclosures at the base of each pole where they will be terminated on the Musco supplied disconnect breaker. Q Note that a user active push button will be installed on the pole closest to the tennis court entry gate to be used during U scheduled play and to avoid lights being on when there is no activity on the courts. 1 r c Trench and install an in-ground boxes at each of the 4 new Musco pole locations.Trench and Install conduit from the service location to each of the 4 new in-ground boxes and from the in-ground boxes to each pole, backfill,and compact. c� Q L MUSCv' Packet Pg. 240 2016,2022 Musco Sports Lighting,LLC -1- - -en - 8.N.a Install new wiring from the distribution cabinet to the Musco control cabinet. Install new wiring around the courts to each in-ground box and from each in-ground box to the remote electrical enclosure on each Musco pole. Make up all connections at distribution panel,control cabinet, and at each pole. Energize and commission. 0 U 2 Also included in this scope is all materials necessary to case and de-water each hole during auguring and installation of the c pre-cast concrete foundations and concrete backfill.The site restoration is also included in this scope of work,which includes backfill compaction and cutting/patching and/or grading.Any required final grading and seeding shall be by others. a The electrical permit is included, any other required permits will be by others. Y L Payment Terms 0 a 0 Musco's Credit Department will provide payment terms. Y t Email or fax a copy of the Purchase Order to Musco Sports Lighting, LLC& KCDA: 0 L Musco Sports Lighting, LLC KCDA Attn:Amanda Hudnut Attn:Thomas Kim c Fax:800-374-6402 Email: customerservice@kcda.org Email: musco.contracts@musco.com H J N All purchase orders should note the following: KCDA purchase—Contract Number: 19-406 c a U) 0 Delivery Timing 6-8 weeks for delivery of materials to the job site from the time of order,submittal approval,and confirmation of order E details including voltage, phase,and pole locations. 0 r Due to the built-in custom light control per luminaire, pole locations need to be confirmed prior to production. Changes to m pole locations after the product is sent to production could result in additional charges. aEi L Notes 0 L a Quote is based on: W • Payment and performance bond included at$9.18/1000 M • Pricing reflects current KCDA pricing. • Shipment of entire project together to one location. 0 • Structural code and wind speed=2018 IBC, 100mph, Exposure C, Importance Factor 1.0. U) • Removal and disposal of existing poles, pole lighting and associated hardware provided by others. t • Reasonable access to poles provided by others. r • Light Levels and uniformities are guaranteed by MUSCO,any additional aiming required to meet the specified 3 requirements shall be done by MUSCO. • Confirmation of pole locations prior to production. E a� m L Q Thank you for considering Musco for your lighting needs. Please contact me with any questions or if you need additional r details. Tim Butz Brooke Hermsen Q Musco Sports Lighting, LLC Musco Sports Lighting, LLC Y Phone: 503/720-6625 Phone:563-676-2388 r E-mail:tim.butz@musco.com E-mail: brooke.hermsen@musco.com a� E t c� Q L MUSCv' Packet Pg. 241 2016,2022 Musco Sports Lighting,LLC -2- - -en - 8.N.a KING COUNTY DIRECTORS ASSOCIATION INVITATION FOR BIDS NOTE: THERE ARE NO FEES ASSOCIATED WITH KCDA BIDS WHEN USING PUBLIC PURCHASE V INVITATION FOR BIDS INDEX a� H I. INTRODUCTION a. A. KCDA Membership Y B. Interpretation of Bid Documents `o C. Exceptions Q D. Contract Default 0 U E. Bidder Responsibility Y F. Bidder Financial Responsibility a� G. Minority and Women Owned Businesses o z II. GENERAL PROVISIONS A. Bid Opening B. Modifications J C. Quality Standards D. Rejection of Any or All Responses a E. Binding Contract U) F. Estimated Quantities G. Contract Period 3 H. Ordering Schedule I. Extended Contract Period o J. Requested Samples K. Disposal of Samples L.Anti-Discrimination Clause a� L M. Indemnification ' U N. Patent Indemnification ° 0. Safety Requirements a P. Risk of Loss rtOi M Q. Rejection R. Shipment Identification o S. No Bid Response 3 T. Bid Awards U.Termination r V. Reciprocity 3 c a� III. PREPARATION OF BID E a� A. Submittal of Bid Document B. Signatures Q C. Questions/Addendums D. F.O.B.Shipments E. Product Identification F. Quantity per Unit of Measure o G.Alternate Proposal Y H. Errors/Corrections I. Invoicing E J. Cash Discounts/Invoice Payments K. Washington State Sales Tax Q 1 Packet Pg. 242 8.N.a IV. PRODUCT ACCEPTANCE A. General Policy V. BID PROTESTS U VI. PRODUCT TOXICITY REPORTS A. Hazardous Chemical Communication a VII. SPECIAL NOTATIONS Y L 0 ATTACHMENT A-Certification Regarding Debarment,Suspension, Ineligibility,and Voluntary Exclusion Q ATTACHMENT B—Terms by Manufacturer v ATTACHMENT C- Special Provisions Y t 0 I. INTRODUCTION z a� A. KCDA MEMBERSHIP KCDA is a purchasing cooperative owned by 294 public school districts in the state of Washington and is located in Kent, 2M Washington. KCDA's membership is made up of, but not restricted to public school districts, private schools, J municipalities, political subdivisions and other public agencies located in but not limited to Washington, Oregon, Idaho, _ Alaska, and Montana. Representing over 1 million students and over 5,000 ship to locations, KCDA purchases 0- U) approximately$100 million worth of products, equipment and services on behalf of the membership. 0 0 A complete list of all school districts and other public agencies that are members of the KCDA Purchasing Cooperative is 2 available on our web site www.kcda.org. E 0 Restrictions of merchandise or services to any locale of KCDA membership must be clearly noted in a bid response. E a� B. INTERPRETATION OF BID DOCUMENTS Any person contemplating submitting a bid for the proposed contract that is in doubt as to the true meaning of any part o of the bid documents, or finds discrepancies in or omissions from the bid documents, shall submit to KCDA a written a request for an interpretation or correction thereof. Such request shall be submitted and received not later than 10 days M prior to the date specified for receipt of bid responses. Any interpretation or correction of the bid documents will be M made in writing by addendum duly issued to all bidders. KCDA will not be responsible for any other explanation or interpretation of the bid documents. N 2 C. EXCEPTIONS t r Any exceptions to the terms and provisions of this invitation for bids shall be made by signed and dated attachment to 3 the bid response. Do not add to,delete from,or amend in any manner the bid form. Exceptions pertaining to payment or delivery terms must be noted within Attachment B. All noted exceptions are subject to approval and acceptance by E KCDA. L Q D. CONTRACT DEFAULT a� Your bid is subject to all terms and conditions as herein established in this bid request form and include price, quality w and delivery. Subsequent failure to provide items bid in accordance to the purchase order and bid delivery schedule will 2 constitute contract default,and, after due written notification, allows the Purchasing Department to declare the o contract void and to purchase the merchandise on the open market. Any additional costs to procure and distribute Y replacement product will be charged to the bidder. r c as E. BIDDER RESPONSIBILITY E All bidders shall thoroughly examine and be familiar with the bid documents including all exhibits and attachments.The a 2 Packet Pg. 243 8.N.a failure or omission of a bidder to receive or examine any form, instruments, addendum,or other document shall in no way relieve any bidder from obligations with respect to your bid or to the contract. The submission of a bid shall be taken as prima facie evidence of compliance with this section. 3 0 U F. BIDDER FINANCIAL RESPONSIBILITY KCDA has the right to request financial information from any bidder to evaluate the bidder's ability to meet the terms c and conditions of any and all contracts that may be established by acceptance of the offer contained in the bid. I Additional confirmation from the bidder's supplier(s)that the delivery terms of the contract will be met may be 0. required. KCDA reserves the right to reject any or all bids and/or bidders unable to prove they are financially able to Y L provide the quantity of merchandise they have offered in response to this bid invitation. ,o a G. MINORITY AND WOMEN OWNED BUSINESSES V KCDA encourages all minority and women owned businesses to participate in the bid process. Washington State law Y does not allow KCDA to provide any financial advantage for minority and women owned businesses who participate, 3 however, KCDA believes that a diverse range of suppliers benefits all. o z a� II. GENERAL PROVISIONS a� A. BID OPENING All bids submitted for supplies and/or services will be opened at the time, date and place, and in the manner herein r- specified,and all bidders are invited to be present at the opening of such bids. A final recap will be available from a KCDA after bid awards are made. Under no circumstances will a bid be considered if filed after the hour specified in 0 0 the invitation for bids. To be considered for award, a bid response must be submitted according to the instructions and y prior to the date and time indicated within. The times listed in any referenced schedule are Pacific Standard Time. 2 E KCDA will not accept bids that are sent via fax or email. ° r c m The KCDA address is: E King County Director's Association Purchasing Department U 0 18639 801h Ave S a. Kent, WA 98032 M M B. MODIFICATIONS/WITH DRAWL OF BID Bids may be modified or withdrawn by written notice received prior to the exact hour and date specified for receipt of 0 bids. Bids may also be modified or withdrawn in person by an authorized representative,who must sign a receipt for this action. Returned and/or unsubmitted bids shall become the responsibility of the bidder. Bids that are not resubmitted on or before the exact time of the opening shall not be considered for award. 3 C. QUALITY STANDARDS a0i Whenever an item in this invitation for bid is described using a manufacturer's name, brand or catalog number, it shall aa) be construed solely for the purpose of indicating the standards of quality. Brands of equal quality shall be considered, am except where otherwise stated, provided the bidder specifies the brand, model and number on which their bid is Q L submitted and submits samples,specifications and other information necessary to properly evaluate the bid. Any bid y containing a brand which is not of equal quality at the sole discretion of KCDA, shall not be considered. KCDA will accept bids on new product only. Merchandise that has been refurbished or has been in storage for a long period of a time is unacceptable. o U Y D. REJECTION OF ANY OR ALL RESPONSES KCDA reserves the right to accept or reject any or all bids and to waive informalities or irregularities in any bid or in the E bidding process. c� Q 3 Packet Pg. 244 8.N.a E. BINDING CONTRACT It is understood that the offer represented by a bidder and an award made by the KCDA Board of Directors to the successful bidder,forms a binding contract. KCDA, under certain circumstances,will allow the assignment of contracts; however, no assignment can occur to another entity without written agreement from KCDA. U F. ESTIMATED QUANTITIES Quantities, if shown on the bid forms, are estimated requirements of the members for whom KCDA acts as purchasing department based on historical ordering information. Such quantities represent the total quantity the cooperative a anticipates purchasing over the life of the contract period. KCDA reserves the right to order more or less than the Y quantities stated in the bid. Any minimum order requirements or ordering restrictions should be so indicated as part of ,o the bid response and will be subject to bid evaluation. Quantities ordered are based on actual requirements and the Q successful bidder will fulfill that requirement regardless of the manufacturer's policies regarding order completion. Y G. CONTRACT PERIOD Following an award,a contract would be issued as an annual contract from the date of KCDA Board acceptance,or 0 as noted under Special Provisions. After the initial period,there is a possibility of three(3) renewals for the duration of one (1)year each. Pricing is firm for the first/initial period. aM H. ORDERING SCHEDULE Based upon accepted minimum order requirements set by the successful bidder, KCDA or KCDA members may submit r- orders once a contract has been established by the KCDA Board of Directors. KCDA reserves the right to place orders a anytime,for any amount, during the contract period based upon any accepted minimum quantities and time restrictions co 0 set forth by the successful bidder attached to their bid response. Quantities and delivery dates listed in this bid are y presented as a guide to the bidder, but will not be binding or limiting to the KCDA and its members. 0 E I. EXTENDED CONTRACT PERIOD By mutual written agreement of KCDA Board of Directors and the successful bidder,the initial contract period may be extended for additional periods, not to exceed extensions of 3 years total beyond the initial contract. Such extensions m E shall be at the awarded price in effect at the time and under the same terms and conditions as the original contract unless otherwise allowed under terms of the contract. Requests for extension shall be submitted to KCDA a minimum o of 30 days prior to expiration of the existing contract term. a co J. REQUESTED SAMPLES M It is the bidder's responsibility to provide samples as requested for bid responses to be considered. Submit the samples to King County Directors'Association, 18639 80th Ave. S., Kent,Washington,98032. All requested samples must be 0 labeled with the bid number, KCDA's item number(as applicable) and bidder's name, and be submitted no later than seven (7)working days after request. Where items are being offered as an alternate to a specified product, KCDA requests samples be submitted ten (10)working days prior to bid opening and also labeled with bid number, KCDA's 3 item number and marked "Alternate for Bid". DO NOT ENCLOSE YOUR BID WITH THE SAMPLES. �. c a� E K. DISPOSAL OF SAMPLES Bid samples not picked up within 30 days after the bid award date shall become the property of the King County `0 Directors'Association and shall be disposed of by distribution to the member school districts or by donation as deemed Q appropriate by KCDA. y r 0 L. KCDA NON DISCRIMINATION STATEMENT Q Bidders who desire to provide KCDA with equipment,supplies and/or professional services must comply with the v following Non Discrimination requirements. During the performance of this contract,the Bidder agrees as follows: Y r c as Bidder will comply with all Local, State and Federal Laws prohibiting discrimination with regard to race,creed, color, E national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. Q 4 Packet Pg. 245 8.N.a The Bidder will not discriminate against any employees or applicant for employment because of race,creed,color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. The Bidder will, in all solicitations or advertisements for employees placed by or on behalf of the Bidder,state that all v qualified applicants will receive consideration for employment without regard to race, creed,color, national origin, sex, N marital status, age or the presence of any sensory, mental or physical handicap. as Any Bidder who is in violation of these requirements, or an applicable nondiscrimination program shall be barred 9L forthwith from receiving bid awards or any purchase orders from KCDA. Y L O M. INDEMNIFICATION Q The Vendor agrees to defend, indemnify and hold harmless KCDA and the member agency, and their respective officers, v officials, employees and volunteers from any and all claims, injuries, damages, losses or suits including attorney fees Y arising out of or resulting from the acts, errors or omissions in performance of this Agreement, except for injuries and 0 damages caused by the sole negligence of KCDA or the member agency. Should a court of competent jurisdiction o determine that this Agreement is subject to RCW 4.24.115,then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Vendor, KCDA or the member agency and their respective officers, officials,employees,and volunteers,the Vendor's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Vendor's negligence. It is further J specifically and expressly understood that the indemnification provided herein constitutes the Vendor's waiver of immunity under Industrial Insurance,Title 51 RCW,solely for the purpose of this indemnification. Use of this contract a certifies that the waiver of immunity specified by this provision was mutually negotiated by the parties. The provisions to of this section shall survive the expiration or termination of the Agreement. c°, N. PATENT INDEMNIFICATION By accepting this order, Bidder agrees to save and hold harmless KCDA, its successors, assigns,customers and the users o of its products from any liability, loss,damage,judgments, or awards, including costs and expenses arising out of any actions,claims, or proceedings for infringement of(a)any United States Letters Patent purporting to cover the material E to be delivered to Buyer under this order, or its normal intended use and (b) any trademarks appearing with the material on delivery to KCDA; and further, Bidder agrees to defend KCDA at Bidder's expense in all such actions, claims,or proceedings, provided that KCDA shall give Bidder prompt notice in writing of all such actions, claims,and proceedings, a as well as notice of infringement and threats of suit for infringement. co M M O. SAFETY REQUIREMENTS All items furnished under this bid,where applicable, must comply with all OSHA,WISHA, UL Approval, including but not 0 limited to chapter 296-46B of the Washington Administrative Code and any other safety requirements imposed by KCDA,State or Federal agencies. Bidder further agrees to indemnify and hold KCDA harmless from all damages assessed against KCDA as a result of Bidder's failure to comply with the acts and the standards issued thereunder and r for the failure of the items furnished under this order to so comply. 3 c a� P. RISK OF LOSS aa) Regardless of F.O.B. point, Bidder agrees to handle all claims and bear all risk of loss, injury, or destruction of goods a) and materials ordered herein which occur prior to delivery, and such loss, injury, or destruction shall not release Q L Bidder from any obligation hereunder. y Q. REJECTION Q All goods or materials purchased herein are subject to approval by KCDA or the KCDA member. Any rejection of goods v or materials resulting from non-conformity to the terms,conditions and specifications of an order,whether held by Y KCDA, KCDA member, or returned will be at Bidder's risk and expense. a� E R. SHIPMENT IDENTIFICATION All invoices, packing lists, packages, shipping notices, instructions, correspondence and all other written documents Q 5 Packet Pg. 246 8.N.a affecting any KCDA order shall contain the applicable purchase order number. A packing list must be provided with every shipment being made to KCDA indicating all the products shipped and back ordered; also, every carton shipped pursuant to this order must be marked with the contents therein. 3 0 U S. NO BID RESPONSE If no offer is to be submitted at this time, do not return this bid. A letter should be forwarded to KCDA advising whether future bids of this type are desired. Failure of the recipient to notify KCDA of your intentions may result in removal of your name from the bidder's list. Y L T. BID AWARDS ,0 Following evaluation, bids recommended for award will be awarded by the KCDA Board of Directors to the lowest o responsible bidder meeting specifications. KCDA reserves the right to award items in groups for ordering efficiencies,to c meet minimum requirements (if accepted),to make multiple awards,or to reject any and all bids or portions thereof,to Y waive any minor irregularities in the bid process, or to make no awards, if in its sole judgment the best interests of KCDA and its members will not be served. 0 L U. Termination = Termination for Convenience: KCDA may terminate this contract, in whole or in part, at any time and for any reason by giving thirty(30) calendar days written termination notice to Vendor.Termination charges shall not apply unless both Zi parties subsequently agree upon them. Where termination charges are applicable, both parties agree to negotiate in good faith and to limit the extent of negotiations to valid documented expenses incurred by Vendor prior to date of 0 termination. KCDA will not be responsible for stock that the Vendor has on hand that has not been requested via a U) 0 purchase order. Should the parties not agree to a satisfactory settlement,the matter may be subjected to mediation N and/or legal proceedings. 0 E V. RECIPROCITY Where allowed by law, KCDA may review responses from bidders outside the State of Washington to see if those bidders are from states that use restrictions against companies from the State of Washington when they respond to E public bids. KCDA may use this information in making bid awards when multiple bidders appear to have submitted the same pricing,terms and conditions on a particular bid item or items. U 0 L IL III. PREPARATION OF BID M M M A. SUBMITTAL OF BID RESPONSE Submission of a response as designated in the bid instructions signifies that bidder will be bound to the terms U and conditions of this bid unless an exception is made part of the submission and accepted by KCDA. Bidder must submit the Certification Regarding Debarment,Suspension, Ineligibility and Voluntary Exclusion form, 3 included as Attachment A. Bids received without this form may be considered non-responsive. a� E B. SIGNATURE a) am Bid responses are required to include the firm name, address,telephone number, contact name and authorized Q signature, signed in longhand by the person duly authorized to sign bid documents identified in the solicitation. Every attempt will be made to answer all questions. Where a response or addendum cannot be obtained prior to the bid w opening, it is understood that the Bidder will assume the more stringent of requirements. a C. QUESTIONS/ADDENDUMS V All questions must be submitted in writing to the KCDA Purchasing Agent Y r c as D. F.O.B.SHIPMENTS E Prices must be quoted in the UNIT SPECIFIED, PACKAGING INCLUDED and except for cash discount percentages, quoted Q 6 Packet Pg. 247 8.N.a NET, F.O.B.THE DELIVERY POINT specified in this bid, including the unloading of theme rchandise. KCDA typically redistributes products to its members unless designated or requested as a direct ship method. All merchandise shipped to KCDA must be in packaging that can be reshipped,via common carrier,without damage. Any damage incurred due to 3 insufficient packaging will be the responsibility of the supplier. 0 U No charges will be allowed for special handling, packing, wrapping, bags, containers, reels, etc. A c E. PRODUCT IDENTIFICATION H All bid responses must confirm the manufacturer number, brand name or grade specified in the bid invitation and such a identification shall be binding on the bidder. Bidders must insert the manufacturer number, brand name,grade and any Y L other information necessary to clearly and properly describe and identify the articles they propose to furnish. If ,0 necessary attach additional documentation for this purpose. Alternates should be noted as an "alternate item" and C properly identified with brand, manufacturer number, etc.The bidder is not to alter the grade, brand, manufacturer Y number or description as given in the bid invitation. Questions on how to properly submit an alternate item must be s directed to the named Purchasing Agent responsible for this bid. 0 L s F. QUANTITY PER UNIT OF MEASURE Where applicable, if the quantity or volume per unit differs from that specified in the bid invitation for any particular c item, it is mandatory to note such difference in the bid response. Any bid submitted not showing the quantity per unit 2M of measure will be construed to mean the bidder will furnish the unit of measure as specified in the bid invitation and such interpretation shall be binding on the bidder. If the bidder provides a unit of measure different from the KCDA r- requirement, it will be construed as an alternate item. Any merchandise subsequently received in other than KCDA units 00. must be repackaged to correct units. Repackaging is the responsibility of the bidder who has entered into the contract. Cn 0 Payment will not be tendered until the merchandise has been packaged to KCDA units. If necessary, KCDA reserves the w right to repackage merchandise to KCDA units and charge the bidder for all fair and reasonable associated costs. KCDA 0 requires that upon award,the successful bidder establish a factory pack unit and ship in that unit for the duration of the E contract. c G.ALTERNATE SPECIFICATIONS E E An alternate specification is where the bidder is offering a product or service significantly different than outlined in the bid request, and typically applies to items listed as "No Substitute". o 0 a For alternate specifications to be considered,a request must be submitted to KCDA 15 working days prior to the bid opening. If accepted by KCDA, a clarification will be issued to all bidders on a bid addendum.Alternate specifications M may be accepted if they meet the conditions above and they are deemed to be in the best interest of KCDA and the member agencies. 0 N 7 H. ERRORS/CORRECTIONS 2 z Any erasures, interlineations or other correction in the bid must be initialed by the person(s) signing the bid. Corrections 3 must be provided within the terms of the vendor response and accepted by KCDA. c m I. INVOICING aEi d It is understood that invoices issued by the manufacturer/dealer will reflect the shipping date of materials. It is also understood that actual delivery and install or training at the end user location may be delayed from the date of Q L shipment. Subsequently, payment will be made after satisfactory delivery and acceptance by the enduser of any y quantity of merchandise shipped and/or installed. Advance discussion regarding payment terms on specific projects are recommended where this may occur. Where KCDA participates in the invoicing process, KCDA reserves the right to Q withhold payment to a vendor on a project until such time payment from the customer has been received. v Y Invoices enclosed with merchandise will not be accepted. Invoices shall contain the following information: purchase order number, item number, quantity ordered, quantity shipped, unit price, extension,terms and sales tax. Payments E will be made on original invoicing only. Q 7 Packet Pg. 248 8.N.a J. CASH DISCOUNTS/INVOICE PAYMENTS Cash discounts are encouraged and cash discount percent and terms may be entered on Attachment B. KCDA will subtract cash discount percentages when comparing bids in all cases where it is deemed probable that KCDA will be able t i to take advantage of the offered discounts. KCDA will accept terms for as few as 15 days. If the terms portion of the bid 2 is left blank then terms will be assumed to be Net-30 days. Please do not enter terms as 100% as this means the merchandise bid is free. a KCDA is required, by law,to process invoice payments through the King County Treasurer. Payment warrants can be Y L issued weekly. The first day for start of terms shall begin with acceptance of delivery or installation by the enduser ° or receipt of invoice,whichever is later. Invoices with discounts between 15 and 30 days will be paid within terms Q 0 and net 30-day invoices will be paid on the first pay date after 30 days. v Y t K. WASHINGTON STATE SALES TAX Washington State sales taxes are not to be included in any items as part of the bid response, but will be added at the z time of invoicing. All other taxes, including but not limited to any excise or business and occupation tax must be included in your bid price.The only taxes KCDA will pay upon invoice are the Washington State Sales tax. H IV. PRODUCT ACCEPTANCE J N O A. GENERAL POLICY Q- U) The Purchasing Department shall have the right to reject any and all articles that are not in strict conformity with 0 requirements and specifications of the bid and the approved samples submitted by the bidder. The bidder must N replace all rejected articles promptly with articles of quality equal to the specifications or samples submitted and remove rejected articles at his own expense. In the event of failure on the part of the bidder to promptly replace E O rejected articles,the Purchasing Department reserves the right to purchase same on the open market or of r declaring the contract void. Any additional costs incurred to procure and distribute replacement product will be m charged to the bidder. E L V. BID PROTESTS o L a Who may protest M Only actual or potential bidders with a direct economic interest in the outcome may file a bid protest. M O What can be protested U U) Acceptance or rejection of a bid proposal,award or proposed award of a bid,allegedly restrictive specifications, ' 2 omission of a required provision,ambiguous or indefinite evaluation factors are all factors that can be protested. r 3 How to file a protest Protests may be filed with either the KCDA purchasing agent who issued the bid or with the KCDA purchasing manager. E Protests should include the following information: 1) Include the name, street address,email address,telephone and fax numbers of the protestor or their representative. Q 2) Be signed by the protestor or its representative. 3) Identify the solicitation or bid contract number. w 4) Set forth a detailed statement of the legal and factual grounds of protest, including copies of relevant documents. 5)Set forth all information establishing that the protester is an interested party for the purpose of filing a protest. o 6) Set forth all information establishing the timeliness of the protest. Y 7) Specifically request a ruling by the KCDA purchasing manager. r 8) State the form of relief requested. Appeals of protest ruling must be made in the following order: 1) KCDA Purchasing Manager, 2) KCDA Executive Director E 3) KCDA Board of Directors. c� Q 8 Packet Pg. 249 8.N.a When to protest Protests alleging improprieties in a solicitation must be filed before the bid opening time and date if the improprieties were apparent prior to that time. A solicitation defect that was not apparent before that time must be protested not 3 later than 10 days after the defect became apparent. o U T) Where to file a protest Protests must be sent to: KCDA Purchasing Cooperative a PO Box 5550 Y Kent, WA 98064-5550 0 Q After a protest is filed v Upon receipt of a protest, KCDA will acknowledge receipt of the protest in writing either by mail,fax or email. The only Y time an acknowledgement is not sent will be if the protest is summarily dismissed. Protestors may be contacted for a meeting to review the protest. Within 10 days KCDA will make a decision as to the merits of the protest and notify the protestor of the decision and any remedies in the matter. a� c r VI. PRODUCT TOXICITY REPORTS J A. HAZARDOUS CHEMICAL COMMUNICATION In order to comply with WAC 296 62 054, Hazard Communication, all bidders offering products on this bid that contain CL any toxic chemicals that may be harmful to the end user, must submit a Material Safety Data Sheet(MSDS)on the State o of Washington form as provided by law with the bid. Please list any web site address where an MSDS can be obtained. Any hazardous material tax must be included in the price of the product bid. KCDA will not be held responsible for any E additional taxes (other than Washington State Sales Tax) and will not pay them if noted as a separate line item on r invoices. c m E a� L V O L a- M M M O v N 3 t r r-+ C d E O O L Q L y fC a 0 U Y r c a� E t v R r a Packet Pg. 250 8.N.a KCDAPURCHA SING COOPERA T/VE o 18639-80TH Ave S. • P,O.Box 5550•Kent,WA 98064-5550•Phone 425-251-8115•Fax 253-395-5402•m w.kodo.vfo U T) c a� H d INVITATION FOR BIDS Y L #19-406 Sport Court/Field Lighting .0 Q 0 BID DUE DATE: January 8, 2019 On or Before 2:00 PM PST Y a� 0 L Attachment A Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion r J In submitting the proposal to provide products and/or services as outlined in the bid specifications, we hereby L certify that we have not been suspended or in any way excluded from Federal procurement actions by any Federal agency. We fully understand that, if information contrary to this certification subsequently becomes 0 available, such evidence mgy be grounds for non-award or nullification of a bid contract. 3 This certification is required by the regulations implementing Executive Order 12549, Debarment and o Suspension, Participant's Responsibilities. as E a� L Signed: 0 L a Title: Secretary M M M Firm: Musco Sports Lighting, LLC 0 0 Address: 100 1"Ave West, PO Box 808 � r City, State, Zip: Oskaloosa, IA 52577 r c a� Date: November 28, 2018 0 L Email musco.contracts@musco.com Q L y fC a 0 CU Y r c a� E t v R r King County Directors' Association Q A School Purchasing Cooperative for Supplies and Equipment Packet Pg. 251 8.N.a KCDA 3 0 U 2A c a� H Certification of Compliance with Wage Payment Statutes 2 Y L The bidder hereby certifies that, within the three-year period immediately preceding the bid 0 solicitation date January OS`h' 2019 the bidder is not a "willful" violator, as defined in RCW o 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final Y and binding citation and notice of assessment issued by the Department of Labor and Industries 0 or through a civil judgment entered by a court of limited or general jurisdiction. a� I certify under penalty of perjury under the laws of the State of Washington that the foregoing E t is true and correct. J N Musco Sports Lighting, LLC L 0 Bidder's Business Name c) 0 U 0 5' atur o uthorize O cial* E 0 L James M. Hansen r Printed Name a0i E a� L Secretary Title 0 IL November 28, 2018 Oskaloosa Iowa (.0 M Date City State 0 Check One: Sole Proprietorship ❑ Partnership ❑ Joint Venture ❑ Corporation 3 r c a� State of Incorporation, or if not a corporation, State where business entity was formed: aEi aD L Iowa °1 Q L y If a co-partnership, give firm name under which business is transacted: a 0 U Y r c a� *If a corporation, proposal must be executed in the corporate name by the president or vice-president E t (or any other corporate officer accompanied by evidence of authority to sign). If a co-partnership, proposal must be executed by a partner. Q Packet Pg. 252 8.N.a KCDA o PURCHAS/NG COOPERAT/VE v LA 18639-80th Ave.S. • P.O.Box 5550 • Kent,WA 98064-5550 • Phone 425-251-8115 • Fax 253-395-5402 • www.kcda,org a� H INVITATION FOR BID a Y L Sport Court Field Lighting ° Bid#19-406 0 ATTACHMENT C-Special Provisions Y a� THESE INSTRUCTIONS SUPERCEDE AND TAKE PRECEDENCE OVER ANY OPPOSING LANGUAGE IN THE o STANDARD TERMS AND CONDITIONS a� c r A. SOLICITATION OBJECTIVES a, KCDA is seeking manufacturers, providers or dealers/distributors to provide current and emerging J N Integrated Systems and Critical Communications to its members. c a U) It is KCDA's intent to establish an annual multi-state contract with the potential of up to three (3)one-year o extensions if mutually agreed between KCDA and the awarded vendor(s). Bidders must be a manufacturer or a manufacturer's sales representative authorized to provide KCDA Sport Court Field Lighting in Washington, with the preferred ability to service surrounding member states (ex: Oregon, Idaho, Montana, o L Alaska). r c as Total approximate value of spend for this contract per year is between $4,000,000.00 and $6,000,000.00. However KCDA does not guarantee any minimum or maximum value or number of orders. o L a Contracts established by KCDA are available for use by all public schools, colleges, universities, cities, counties and other government agencies throughout the nation. Participation in KCDA is not required of M any governmental agency; however, participation does provide the legally required competition for contracts for commonly purchased products and services,thereby saving the entity the time and expense N of a required competitive process. As allowed by specific state statutes, members can issue purchase orders for any amount without the necessity to prepare their own IFB or gather necessary quotations. r r Bidders must be an authorized manufacturer, sales representative or service dealer having a local sales, service and install presence in Washington State.The Bidder must also include a list identifying the states E within which they are authorized to sell, service and install. If a portion of a state is serviced, bidder must (D, specifically list the portion which is serviced. Bidder can list by county, region or territory. Bidder must Q L provide the list as a separate document when submitting a response. The bidder may propose different y pricing and rates for different installation areas as necessary to accommodate applicable wage rates and costs. Bidders must have a local sales presence that either reside or can be contacted within the additional o states named to enable KCDA members to have onsite consultation, needs assessment, installation, Y integration and training. a� It is the intent of KCDA to award potentially multiple vendor contracts, whereas KCDA member agencies the tools necessary for Sport Court Field Lighting centrally or location by location. r a Packet Pg. 253 8.N.a Types of services and products may include, but are not limited to LED luminaries, Housing, Steel Poles, Foundation, Electrical components, brackets, miscellaneous fasteners, and bolts for end product. o Installation and training services. c) By conducting this solicitation, KCDA intends to provide savings and to offer its members a choice of Sport Court Field Lighting and Services at discounted pricing. a Y KCDA's purpose is to: ,o ■ Cooperatively serve our members and associate members through a continuous effort to explore o and solve present and future purchasing needs. Y • Provide government agencies opportunities for greater efficiency and economy in acquiring goods and services. 0 • Equalize purchasing power for smaller agencies that are unable to command the best contracts for themselves. c ■ Maintain credibility and confidence in business procedures by maintaining open competition for purchases and complying with purchasing laws and ethical business practices. J • Provide competitive price solicitations which meet the procurement laws of our members. • Secure multi-state volume purchasing contracts which are measurable, cost effective and a continuously exceed our members' expectations. o • Provide quick and efficient delivery of goods and services by contracting with "high performance and quality" vendors who understand our members' needs. 2 E 0 L B. TIMELINE m November 141"&21", 2018 Advertised as Bid 19-406 in DJC Seattle, Oregon E L January 08`", 2019 Bids due no later than 2:00 P.M. PST U February 14t", 2019 Award recommendation a- February 21st, 2019 Board Approval M March 15t, 2019 Contract Start Date M 0 U C. SUBMISSION OF BIDS U' Bidders are requested to submit pricing for Washington state per the drawings and specifications provided in this solicitation. KCDA requests pricing for its members in Oregon, Idaho, Montana and Alaska as well. 3 Bidder is requested to submit either 1) separate price pages for each state being bid or 2) provide a pricing matrix that shows a price factor to be applied to the Washington state pricing in order to calculate the pricing for other states. Pricing must be provided in hard copy and must be available in excel on flash L drive or CD. 0' Q • All questions pertaining to this bid shall be entered in the "Questions" section of Public Purchase. r No emails or phone inquiries will be accepted. • Submit sealed bid in One 3-ring binder with an inside pocket and a set of dividers. Submit one (1) a bound and signed copy of the bid plus one (1) electronic copy on CD or flash drive. v • All bids are to be delivered to: KCDA, 18639 80t"Ave S, Kent, WA 98064-5550 on/or before 2:00 PM Y on the bid due date. Online submission of bids through Public Purchase will not be accepted. • KCDA reserves the right to reject any or all bids and to accept any proposal deemed most E advantageous to KCDA members and to waive any informality in the bid process. • Bids shall be submitted as stated in this solicitation. KCDA reserves the right to reject any a exceptions stipulated in a bidder response, and may subsequently disqualify such bid if such terms Packet Pg. 254 8.N.a are unacceptable to KCDA. Language to the effect that the bidder does not consider this solicitation to be part of a contractual obligation may result in the bid being disqualified. 3 • Withdrawals of bids will not be allowed for a period of 60 days following the opening. Withdrawal c i of bids prior to the opening date will be permitted. • Addendums if required,will be issued by KCDA through Public Purchase. Addendums will also be posted on the KCDA website (www.kcda.org) under Bid Information. Addendums will not be a. mailed ore-mailed. It is bidder's responsibility to check for issuance of any Addendums prior to Y submitting a bid. All Addendums must be signed and returned with the bid document or the bid 0 will be considered non-responsive. All documents with signatures shall have original ink o signatures. Electronic copies shall be scanned with original signatures. Y a� 0 D. BID FORMAT z a� c 1. Preparation of the Bid Response a.The IFB#19-406 is published in one PDF document on the KCDA Website, it is also J published on the Public Purchase Website with all required documents and forms posted separately. 0 • Attachment A contains the Debarment Statement (signature required) U) 0 • Attachment B, includes Terms by Manufacturer(signature required) N • Attachment C Special Provisions that take precedence; (signature required) • Attachment D Manufacturer Price List E 0 • Attachment E Service Price Schedule (Supplied by bidder) r • Company Profile (signature required) ■ Bidder Responsibility Form (signature required) 2 • Certification of Compliance (signature required) o b. Bid Forms requiring signatures shall be submitted with original ink signatures, by the person a authorized to sign the bid. Failure to properly sign the bid documents or to make other notations as indicated will result in the response being deemed non-responsive. M c. Corrections and/or modifications received after the opening time will not be accepted, o except as authorized by applicable rule, regulation or statute and KCDA. N d. In case of an error in extension of prices in the bid, unit prices shall govern. g e. Periods of time, stated as a number of days, shall be in calendar days, not business days. r f. It is the responsibility of all Bidders to examine the entire IFB package,to seek clarification 3 of any item or requirement that may not be clear, and to check all responses for accuracy before submitting a bid. Negligence in preparing a bid confers no right of withdrawal after due date. a� g. Please note that this bid has specific evaluation criteria and weighting listed in the AWARD Q section found at the end of this document. Attention to detail in submitting the bid is seen y by KCDA as an early opportunity to evaluate the potential of a future bidder/vendor to comply with detailed requirements in the public procurement sphere. KCDA appreciates a o well thought out and complete submission and will be available for questions through the v Y independent third party publicpurchase.com website. as E 2. Format of Bid Response Bidders shall provide bids in a three ring binder using standard size paper, clearly identified ° with the company name and the name of the IFB being responded to on the outside a front cover and vertical spine. Clearly identified tabs must be used to separate the bid into sections, as identified below. Responses should be direct, concise, complete and Packet Pg. 255 8.N.a unambiguous. Bidders failing to organize bids in the manner requested risk being considered non-responsive if bids are not easily read and understood. Awards will be made more efficiently and timely by following the required format. c i Tab 1-Company Profile/Information • Responses should include a brief introduction informing KCDA of the qualifications and a experience of the Bidder, along with a brief company history. Y ■ References (3). Projects should be of similar size and complexity, preference given for `o government contracts. o Tab 2 -Response Forms Y ■ Debarment Statement-Attachment A a� • Certification of Compliance with Wage Payment Statues o L • Terms by Manufacturer-Attachment B (option: bidder may include this information in their own format as part of the pricing pages) c • Attachment C—Special Provisions 2M J • Deviations and Miscellaneous Fees—Attachment D • Responsible Bidder a U) Tab 3 - Pricing Pages 0 • Price sheets supplied in IFB. 3 • A listing of products or services which are not listed on the price list which Bidder can 2 provide and may be considered as a value add for KCDA member agencies. c Tab 4- Product Line Brochures and Literature m E Tab 5 - Marketing Plan: • List shows, conferences, show examples of flyers or describe how bidder will market the o L KCDA Integrated Systems and Critical Communications Contract. a Tab 6—Authorized Dealers/Vendor Partners M • Provide letters from each manufacturer stating authorization to deal. • List all dealers/vendor partners authorized to utilize this contract through the vendor. N Tab 7-Addendums 3 c E.VENDOR RESPONSIBILITIES E • Designate and assign a dedicated senior-level contract manager(one authorized to make decisions) L to the KCDA contract. This employee will have a complete copy and must have working knowledge Q L of the contract. r • Train and educate sales staff on what the KCDA contract is including pricing, who can order from the contract,terms/conditions of the contract and the respective ordering procedures for each 2 a state. It is expected that the awarded vendor will lead with the KCDA contract. U • Develop a marketing plan to support the KCDA contract in collaboration with respective KCDA Y member agencies. Plan should include, but not be limited to, a website presence, electronic mailings, sales flyers, brochures, mailings, catalogs, etc. E • Create an KCDA-specific sell sheet with a space to add a KCDA logo and contact information for use by KCDA and the awarded vendors local sales representatives to market within each state. a • Have ongoing communication with the Contract and Procurement Specialist at KCDA and the KCDA member agencies. Packet Pg. 256 8.N.a • Attend two (2) "touch base" meetings at KCDA per year. One of those meetings maybe participating in the KCDA Vendor Fair. o • Participate in national and local conference trade shows to promote the KCDA contract. c) 2A • Increase sales over the term of the KCDA contract. as F. EQUIPMENT& RELATED PRODUCTS a. 2 • Y L 1. New Sport Court Field Lighting and Services: ,o a. All Sport Court Lighting and Services provided under this contract must be new. Sport Court o Lighting and Services which have not been used previously and are being actively marketed Y by the Manufacturers' authorized dealers. b. All branded Sport Court Lighting included components, spare parts, and ancillary equipment o supplied under this contract must conform to manufacturer specifications and shall be of new manufacture and in current standard production. The awarded vendor is responsible for ensuring that these items are operable and installed in accordance with manufacturer's H specifications. c. Seethe SOW GENERAL REQUIREMENT document for specifications for the product details. 0 a 2. Sport Court Lighting Services Installation Removal 0 0 a. The installation and/or removal of contract Sport Court Lighting Services shall be performed g in a professional manner. The member's premises and equipment shall be left in a clean E condition. The awarded vendor may be required to repair all damage and/or provide full r compensation for damage to the member agencies premises and equipment that occurred during installation/removal. b. Personnel in charge of the installation must be available to coordinate installation with member agency's internal staff. Qualified service support and technical personnel will be a required to provide all necessary maintenance and repair. Installation dates and installation �o schedule must be approved by member agency. M c. Installation crews may be working around students, teachers and general staff. Installation may require off hour and weekend work in order to accommodate and complete the N project in the timeline required by the member agency. The member agency will try to accommodate access for installation during school/business hours; however, any plan that r displaces staff, students or personnel will most likely create disruption to the ordinary daily 3 schedule. After hours and weekend installations are preferred and will be so identified in the proposal to the member agency. E a� d. Project Manager for the awarded vendor shall verify proper installation at multiple and various times throughout the duration of the installation. Q L e. Upon successful completion of installation, test system functionality for all possible y scenarios and document all outcomes. 2 f. Installment requirements per Chapter 296-200A WAC General Contractor license with o licensing specialty in Electrical services, (Note additional work related to security may Y require additional Electrical license) c as 3. Field Court Lighting Services newly Installed Equipment or Related Product Problems E a. Member agency will evaluate the performance of newly installed Field Court Lighting Services for a 15-day period after installation. If the performance is unsatisfactory,the a member agency will immediately contact the awarded vendor to pursue corrective action and resolution of the problem. Resolution of performance problems may result in: Packet Pg. 257 8.N.a b. Repair or other action to correct the problem including training or modifications made to member's satisfaction o c. The replacement of the Field Court Lighting Services with another Field Court Lighting U Services of the same brand and model, at no additional cost (including delivery and •A installation)to the member agency, or- d. Return of the Field Court Lighting Services with cancellation of the order at no charge to the (L member agency. Y L 0 4. Field Court Lighting Services Ins ectiort Testin Acce tance Q a. Inspections,tests, measurements, or other acts or functions performed by the member Y agency shall in no manner be construed as relieving the awarded vendor from full compliance with contract requirements. At a minimum, an installed piece must o demonstrate the capability of providing the functions and services specified in the manufacturer's published literature. r t 5. Field Court Lighting Services Maintenance Repair and Service J a. Maintenance, repair and service related to the operation of Field Court Lighting Services r L must be provided to member agency. 0 0- b. Excessive Service and Downtime: Field Court Lighting Services including all components, U) 0 spare parts, and ancillary equipment supplied through this contract shall be capable of N continuous operation.Therefore, awarded vendor shall guarantee that all Field Court Lighting Services will be operational at least 98%of normal business hours. Field Court E Lighting Services that develop a trend of requiring an excessive number of service calls shall 4- be reported by the member agency to the awarded vendor or by the awarded vendor to the member agency as the situation warrants and a corrective action and resolution will be E made in a manner that is best for the member agency. d. In the event that the performance of maintenance services under the contract results in a 0 need to replace defective parts, such items may only be replaced by new parts. In no instanc shall the awarded vendor be permitted to replace defective items with refurbished, (.0 Remanufactured, or surplus items without prior written authorization of the member agency. 0 Cn e. Awarded vendor must guarantee the availability of repair parts for a minimum of five (5) years subsequent to member agency acceptance of the contracted Fencing Material r Services. r c a� 6. Field Court Lighting New products and/or Services E a. Field Court Lighting Services must meet the scope of work to be added to the contract. L b. Pricing shall be equivalent to the percentage discount for other products. Q c. Awarded vendor may replace or add product lines to an existing contract if the line is ; replacing or supplementing products on contract, is equal or superior to the original products offered, is discounted in a similar or to a greater degree, if it is within the same a awarded manufacturer and if the products meets the requirements of the solicitation. v d. No products may be added to avoid competitive procurement requirements. KCDA may Y r require additions to be submitted with documentation from KCDA members demonstrating an Interest in, or a potential requirement for,the new product or service. E e. KCDA may reject any additions without cause. U r a 7. Field Court Lighting Services Packet Pg. 258 8.N.a a. If a product or model is discontinued by the manufacturer, awarded vendor may substitute a new product or model if the replacement product meets or exceeds the specifications and 3 performance of the discontinued model, it is within the awarded manufacturer and if the c i discount is the same or greater than the discontinued model. •A c a� 8. Warranty a Y a. The Vendor Partner shall warranty all parts and materials for at least 90 days from date of .0 purchase or manufacturers' warranty, whichever is longer. o b. Any product delivered through this contract that fails to perform to manufacturer's L) Y specifications shall be repaired or replaced within fifteen (15) days of receipt at the KCDA member request. o c. Vendor partner will describe the warranties that apply to the products offered in the IFB response and when warranty date will commence. r d. Vendor partner will identify any website links that cover warranty information. e. The manufacturer has the primary responsibility to honor a manufacturer' warranty. y f. A distributor or dealer agrees to assist the purchaser reach a solution in a dispute with the 0 0- manufacturer over a warranty's terms. U) g. Any extended manufacturer's warranty will be passed on to the KCDA Member. List any N pricing applicable to warranties in Attachment Price List of the IFB response. E 0 9. Risk of Loss or Damage r c 0 a. Vendor partner shall retain title and control of all goods until they are delivered and received. E b. All risk of transportation and all related charges shall be the responsibility of the vendor partner. The vendor partner shall file all claims for visible or concealed damage. 0 c. The KCDA member will notify the vendor partner and/or freight company promptly of any damaged goods and shall assist the freight company/vendor partnering arranging for M inspection. d. No F.O.B. vessel, car or other vehicle terms will be accepted. 0 Cn 10.Taxes r r a. Member agencies, who have obtained contract equipment and related products under the a terms of this contract, will be responsible for payment of all taxes related to acquisition, such as aD sales tax, property tax, etc. Q b. Vendor partner must separately list all such taxes on member agencies proposal and a� subsequent invoice. a 11. Delivery a. Orders placed against this bid award must be delivered F.O.B. Destination to KCDA's members, Y which are primarily in Washington, Oregon, Idaho and Montana, but may be located in other c a� states. E b. Please state if minimums are required and what the ship direct guidelines will be on Attachment B. This form must be submitted with the bid response. Q c. If a minimum is imposed but cannot be met in a member's order, Bidder must designate in their bid response if acquisition options are available to the member outside of the minimum terms. Packet Pg. 259 8.N.a NOTE. Listing the above specifications shall in no way relieve the awarded vendor from the responsibility to It., follow proper code and regulations. ° U 2A G.TRAINING & SUPPORT Please state specifically the amount of training which will be provided at no charge.Then list the charge ~ a per hour of additional training if applicable (see Bid Sheet). 2 1 a. If specified by the member agency, staff in-service shall be offered following the `o installation. Training needs must be quantified and specified by the member agency. Q Awarded vendors shall provide appropriate pricing(if applicable) based upon each member 0 U agencies training need. It is understood that some training may be provided free of charge Y and some may incur charges. Please outline your training philosophy and related pricing structure. ° b. If desired follow up training may also be scheduled to further support usage and to identify Any individual training needs. Please include follow up training pricing as well. r t a� J H. PUBLIC WORKS LANGUAGE ,n r L Vendor agrees that, in performance of the services required under this agreement,Vendor shall abide by 0 all federal, state, local and Washington law and regulations that may apply to construction and public 0 works. It is the responsibility of the Vendor to determine applicability and requirements of any such N laws and to abide by them. E 0 • Public Works: r State of Washington statute requires workers be paid prevailing wages when employed on public works projects and on public building service maintenance contracts. (RCW 39.04.010, RCW E 39.12.010 and 020) It is the contractor's responsibility to be acquainted with and comply with State regulations regarding payment of prevailing wages on public works projects. Prevailing 0 Wages are established by the Washington State Department of Labor and Industries and can be obtained on the web at http://www.Ini.wa.govlTradesLicensing/PrevWape/WapeRates/default.asp to or by contacting Labor and Industries at 360-902-5335. A copy may also be requested from KCDA. KCDA serves all counties in Washington State. The County in which the project is located will be N identified once a member initiates a request for the service, and the effective wage rate to be applied to a specific project is to be based on the date of this bid during the original contract term, r and if contract extensions are granted,the prevailing wage rate in affect at the time of the latest r extension. a� E aD Application: The Public Works Act regulates wages paid to workers, laborers and mechanics performing public work. It does not apply to work that is clerical, executive administrative or Q L professional in nature. It does not apply to work of a secretary, engineer or administrator, unless y they are performing construction work, alteration work, repair work, etc. Prevailing wage application depends on the work that is performed, regardless of the worker's job title. (RCW o 39.12.020 and WAC 296-128-510 through 530) Y r Definition: Public Works is all work, construction, alteration, repair or improvement that is executed at the cost of the state or any other local public agency. This includes, but is not limited to, demolition, remodeling, renovation, road construction, building construction, ferry construction and utilities Q construction. (RCW 39.04.010) Packet Pg. 260 8.N.a Public Building Service Maintenance Contracts: Prevailing wages are also required on all public building service maintenance (janitorial) contracts. (RCW 39.12.020) o U Contractors bidding a Public works project exceeding$1,000,000.00 must declare who their •A HVAC, Plumbing and Electrical subcontractors will be and submit this information with bid documents in order for the bid to be responsive(RCW 39.30.060). Such projects also have special a. considerations pertaining to use of apprentices (39.04.320). Y L 0 Reciprocity: In accordance with RCW 39.04.380 any bidding process for public works in which a bid Q is received from a nonresident contractor from a state that provides a percentage bidding Y preference, a comparable percentage disadvantage must be applied to the bid of that nonresident contractor. This does not apply to public works procured pursuant to RCW 39.04.155, 39.04.280 0 or other procurement exempt from competitive bidding. a� c ■ Prevailing Wage: Definition: Prevailing Wage is the hourly wage, usual benefits and overtime, paid in the largest city J in each county,to the majority of workers, laborers and mechanics. The rate is established by the Department of Labor and Industries for each trade and occupation employed in the performance of 0 public work. If Federal funds are used bidders must comply with provisions of Davis-Bacon Act. U) 0 Basic procedures: A Statement of Intent to Pay Prevailing Wages and Affidavit of Wages Paid must be filed and approved for the contractor and all subcontractors. No payments can be made until c all contractors/subs have submitted an approved intent form. KCDA cannot release retainage until all Contractors have an approved Affidavit of Wages Paid form certified by the Industrial Statistician. (RCW 39.12.030, 040, 042) Once the work is successfully completed, KCDA will release E 95%of the project cost and withhold 5% retainage for 45 days as dictated by law. The final 5%will be paid when the following is completed: Receipt of approved Affidavit of Wages Paid Forms, 0 Releases from Washington State Department of Labor& Industries, Employment Security Department and the Department of Revenue, and acceptance of project completion to the M satisfaction of the KCDA ordering member. The cost of filing required Intents and Affidavits is the responsibility of the Contractor, and may not be added as a line item charged to the member 0 U agency. All Intents and Affidavits must name the agency for whom work is being performed as the contract award agency, not KCDA. r 3 Federally Funded Projects: In addition to the Federal Requirements of Section III General Terms and Conditions, Davis-Bacon prevailing wage requirements apply to public works construction E contracts of$2000 or more when a project includes any federal funding of any amount. When ;v there is a difference between applicable state and federal prevailing wages for a particular Q classification of labor, contractors and subcontractors are required to pay the higher of the two ; prevailing wages. Applicable federal prevailing wage determinations can be found at http://www.wdol.P,ov/. Contractors/Subcontractors must be knowledgeable and adhere to all a federal prevailing wage requirements, including but not limited to paying workers weekly and v providing certified weekly payrolls for the contractor and subcontractors of any tier as required in Y r the Davis-Bacon Act and applicable U.S. Department of Labor regulations. Falsification of any prevailing wage payroll records may subject the contractor or subcontractor to civil or criminal E prosecution under section 1001 of Title 18 and section 231 of Title 31 of the United States Code. Contractor shall inform all subcontractors of the Davis-Bacon requirements and the prime a contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor Packet Pg. 261 8.N.a with all the contract clauses. Contractor must coordinate all requirements related to federal funded projects with the KCDA member Agency. 0 U • Responsible Bidder Before award,the bidder must meet the following state responsibility criteria and, if applicable, I supplemental responsibility criteria to be considered a responsible bidder.The bidder is required a- to submit documentation demonstrating compliance with the criteria. Y L 0 Low Responsible Bidder Q A. State Responsibility Criteria.The Bidder must meet the following state responsibility criteria: Y 1. At the time of bid submittal, have a current certification of registration in compliance with chapter 18.27 RCW. o 2. Have a current Washington State Unified Business Identifier(UBI) number. 3. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or c 39.12.065(3). 4. If applicable: 0' J a. Have Industrial Insurance (workers' compensation) coverage for the Bidder's r employees working in Washington State, as required in Title 51 RCW; 0 b. Have a Washington State Employment Security Department number, as required in U) 0 Title 50 RCW; and L) C. Have a Washington State Department of Revenue state excise tax registration number, as required in Title 82 RCW. E 5. New bidder requirement. Certify that within the three-year period immediately preceding* r the bid solicitation date: a� a.The bidder is not a "wiIIfuII'violator, as defined in RCW 49.48.082, or any provision E of chapter 49-46 49.48 or 49.52 RCW. b.As determined by a final and binding citation and notice of assessment issued 0 L by the department of labor and industries or through a civil iudgement entered by a a court of limited or Renera] Jurisd iction. to 6. At the time of bid submittal, provide signed sworn statement in accordance with RCW 9A 72 085 verifying under penalty or perjury that the bidder is in compliance with the new 0 responsible bidder criteria requirement. B. Supplemental Bidder Responsibility Criteria. If supplemental criteria apply to this project, the criteria are included as "Exhibit A."The Bidder may make a written request to modify any or all of the supplemental criteria. Modification of supplemental criteria shall be at KCDA's discretion. Any modifications to the supplemental criteria shall be made by addenda prior to bid opening. E aD L Subcontractor Responsi)�ility Q The contractor shall include the language of this section in each of its first tier subcontracts, and r shall require each of its subcontractors to include the same language of this section in each of their subcontracts, adjusting only as necessary the terms used for the contracting parties.The a requirements of this section apply to all subcontractors regardless of tier. At the time of U subcontract execution,the Contractor shall verify that each of its first tier subcontractors meets Y r the following bidder responsibility criteria: 1. At the time of bid submittal, have a current certification of registration in compliance E with chapter 18.27 RCW. 2. Have a current Washington State Unified Business Identifier (UBI) number. Q 3. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3). Packet Pg. 262 8.N.a 4. If applicable: a. Have Industrial Insurance (workers' compensation) coverage for the Bidder's o employees working in Washington State, as required in Title 51 RCW; U b. Have a Washington State Employment Security Department number, as required T) in Title 50 RCW; and c. Have a Washington State Department of Revenue state excise tax registration a number, as required in Title 82 RCW Y 5. Have an electrical contractor license, if required by Chapter 19.28 RCW; 0 6. Have an elevator contractor license, if required by Chapter 70.87 RCW; Q 0 U Y • Bonds-Payment& Performance: The prime Contractor shall provide a Performance and Payment Bond at 100% of the contract price o to the KCDA member with a copy to KCDA before work begins. The only exception is for contracts of one hundred fifty thousand ($150,000) dollars or less. In this instance, at the option of the Contractor,the member may in lieu of the bond retain ten percent of the contract amount for a period of thirty days after date of final acceptance, or until receipt of all necessary releases from J the Department of Revenue and the Department of Labor and Industries and settlement of any r L liens filed under Chapter 60.28 RCW, whichever is later. The bond shall be issued by a surety 0 company authorized to do business in the State of Washington and shall be on standard forms used 0 for public projects (RCW 39,08.010) and as directed by the KCDA member. N 3 Performance and Payment bonds for KCDA members outside Washington must be provided by E companies licensed to provide bonds for public entities in the member's state. r c as • Licenses: The prime contractor shall possess and maintain in current status all federal,state, and E local licenses, bonds, and permits required for the performance and delivery of any and all products and services offered in its response to the bid solicitation. Before submitting a bid, 0 a Bidders must hold a current, valid contractor's license as required in Washington. The contractor's license must be in the name of the legal entity submitting and signing the bid. A Bidder may not (.0 substitute a contractor's license held by a subcontractor or joint venture. Bidders submitting bids in Washington State without a valid contractor's license in the name of the Bidder are in violation of RCW 18.27.020. ' r It is the responsibility of the prime contractor to ensure any subcontractors performing under this contract hold and maintain appropriate licenses. E aD KCDA reserves the right to request copies of licenses at any time during the contract. Copies of licenses, upon request, must be submitted to the member prior to performing the work. The Q L Contractorr agrees to keep and ensure subcontractors keep any required license, permit or bond ? current and in compliance with Washington rules, regulations and statutes, as well as in states outside Washington in which contractor performs work under this contract. For work performed a for any Washington State school district, public agency or municipality,the Contractor must comply U with the bidder responsibility requirements of RCW 39.04.350 prior to the KCDA member awarding Y r a contract. The contractor must verify the responsibility of all subcontractors used in accordance with RCW 39,06.020. 0 r • Permits: The acquisition of all permits as well as any drawings needed to obtain those permits is Q the responsibility of the successful Contractor/Bidder. Packet Pg. 263 8.N.a ■ Certificate of Insurance: A certificate of insurance demonstrating current coverage of the types and amounts of insurance required by KCDA and the KCDA member must be provided to the KCDA It., member prior to performance of any work. In addition,the Commercial General Liability policies c i must be endorsed to name KCDA and the KCDA member as additional insureds. Such policies must •A be further endorsed to provide that the insurance is primary as respects KCDA and the KCDA member, and that any other insurance maintained by KCDA and the KCDA member shall be excess a and not contributing insurance with the Contractor's insurance. These endorsements must be Y provided along with the certificate of insurance. The KCDA member must both approve the `o certificate of insurance and endorsements. Q 0 U Y • Acceptable Pricing Method: KCDA is unable to accept Alternative Costing Method quotations except in certain limited o instances, (i.e. sole source) in which KCDA and Vendor may mutually determine the Alternative Costing Method is acceptable. This will be the exception rather than the rule. RS Means or line item bid pricing is acceptable. J • Progress Payments: r The Contractor shall be paid, upon submission of a proper Payment Request,the prices stipulated 0 OL herein for work performed (less deductions, if any), in accordance with all payment and retainage 0 instructions herein. Submitted Payment Requests must contain the following minimum N information: ' a. Contract Number o b. Bid item ID, bid quantity, unit, unit price and description as appropriate 4- r c. Sales Tax as applicable The Payment Request will be reviewed by the Member before payment is made. If the Member is E in disagreement with the Payment Request, KCDA will issue a notice requesting a revised Payment Request. 0 a KCDA, at its discretion, reserves the right to withhold payment on a given project, pending receipt M of payment from the customer. 0 0 Cn In accordance with RCW 51.12,050, KCDA reserves the right to deduct from the payment any outstanding industrial insurance premiums owed by the Contractor or Subcontractors. r • Payment Retainage: In accordance with RCW 60.28 contract retainage [not to exceed five percent of the moneys earned E by the contractor toward completion of a public improvement contract] shall be withheld and a� reserved in one of two ways: Q L a. As a trust fund for the protection and payment of 1) the claims of any person arising y under the contract, and 2) the state with respect to taxes imposed pursuant to Titles 50, 51 and 82 RCW which may be due from such contractor. Upon completion of a a contract, the member agency shall notify the Department of Revenue,the Employment v Security Department, and the Department of Labor and Industries of the completion of Y r contracts over one hundred fifty thousand dollars. KCDA will issue payment on the retainage amount forty-five days after notice from the KCDA Member Agency that the E contract has been accepted as complete or upon receipt of all necessary releases, whichever is later. Q b; Option of providing retainage band for the full amount of the retainage (%of the contract amount with a_performance bond). This bond is separate from the Packet Pg. 264 8.N.a performance bond under RCW 39,08.10. Providing a retainage bond means no retainage is withheld. If you choose to provide a retainage bond a copy of the bond must be submitted. ci T) I. PRICING IFB -The bidder shall submit pricing on the Pricing Pages included Or on Attachment B in this IFB. a Vendor bid pricing shall include a 2%administrative fee on all line items and charges.The Y administrative fee must be part of the bid price. If you are bidding a catalog price less a discount, make `o sure the administrative fee is included in the net price to the member agency. Pricing must include the Q 2% KCDA service fee so the service fee is invisible to KCDA members. L) U Y t For all Sport Court Field Lighting and Services, pricing may be by line item or discount off manufacturer price list (Attachment B). Accessories and materials may be from other manufacturers or sources, but 0 must be identified and priced in the IFB response either by item or via catalog discount. On the pricing sheet, list and group accessories and materials by manufacturer for ease of identification. Respondents will choose only one pricing method to be used per manufacturer. Alternative pricing � methods shall be addressed in Attachment B. Proposals received that provide bath for a single J N r manufacturer will be found non-responsive. 0 U) Fixed prices shall be firm until each anniversary date of contract, unless there is an occurrence of one N or more economic price adjustment contingencies outlined in the bid. If price adjustment contingencies occur, or not less than ninety (90) days prior to each contract anniversary date, awarded E vendor may submit a fully documented request for price adjustment to KCDA. The documentation ,° must substantiate that any requested price increase was clearly unpredictable at the time of bid submittal and results from an increased cost to awarded vendor that was out of awarded vendors E control. 0 L KCDA will review requests for fixed price adjustments to determine if the new prices or another option a is in member agencies' best interests. If accepted, new fixed prices shall apply to the contract upon to approval from KCDA. Price changes shall be a factor in contract renewal. 0 The awarded vendor agrees that the cost for any item bid on this contract may vary by state due to specific requirements or other jurisdictional impacts. If the overall cost is discounted or lowered for any member agency, however,the cost will be similarly lowered or discounted at the same time for all member agencies for the same scope, size and value. (If a KCDA member agency proposes to purchase a large volume of one product at one time and the awarded vendor agrees to provide an additional E discount,that same volume discount would be available to any KCDA member agency.) L a� Q It is understood and agreed upon between Bidder and KCDA that the Bidder's pricing does not include , the cost for any site specific conditions or requirements. Site specific requirements shall be addressed on a case by case basis at the time the order is placed. Any additional cost(s) are to be priced by a methods designated under "Options, or by RS Means, as indicated in bidder's response to this U solicitation. Y r C a� J. FUNDING OUT CLAUSE E Any acquisition agreement with a KCDA member agency that exceeds one (1)year shall include a standard "funding out" clause. Such an acquisition is a commitment of the entity's current revenue only, provided Q the agreement contains either or both of the following provisions: Packet Pg. 265 8.N.a 1. Retains to the entity the continuing right to terminate the contract at the expiration of each budget period during the term of the agreement. 3 2. Conditioned on a best efforts attempt by the entity to obtain appropriate funds for payment of L) the acquisition. 2 c as K. AUTHORIZED DEALERS/VENDOR PARTNERS a The bidder must secure from the manufacturer, if the bidder is not the manufacturer, a written guarantee Y executed by the manufacturer that the bidder is an authorized dealer of that manufacturer.This can be `o submitted as a Manufacturers Guarantee/Manufacturers Certificate, or a statement on the manufacturer's Q letterhead with corporate acknowledgement. Failure to provide will result in award disqualification for L) that manufacturer. Y Bidder may propose a network of authorized dealers/vendor partners through whom the bidder intends to perform the contract. Member agencies may be directed to bidders network of authorized dealers/vendor partners for Integrated Systems and Critical Communications, however the awarded vendor shall be responsible for the actual job performance of each and every authorized dealer/vendor partner.This aM includes, but is not limited to proper ordering process and reporting, or submittal of 2%service fee. y Unresolved problems with the authorized dealer/vendor partner may be referred to the awarded vendor a for resolution. Bidders are to identify and list each of the authorized dealers/vendor partners they intend U) to involve in contract performance. N Awarded vendor must be capable of replacing authorized dealers/vendor partners found unsuitable to E participate in performance on the KCDA contract, and establish new authorized dealers/vendor partners in ,° a timely manner. E During the contract period, the awarded vendor or purchasing agent may remove an authorized dealer/vendor partner from the list of those designated to this contract at any time without further o explanation or process. The awarded vendor may propose authorized dealer/vendor partner additions for a consideration at any time throughout the contract provided; M • The request is in writing on awarded vendors letterhead. • It is filed with the Purchasing Agent a minimum of 30 calendar days before the effective date of the 0 proposed change; • It clearly identifies the authorized dealers/vendor partners involved in the change; r It is accompanied by documentation acceptable to the Purchasing Agent sufficient to warrant the change. 3 c a� L. AWARD E a� 1. Evaluation L It is the intent of KCDA to award a manufacturer's complete line of products based on the Q L specifications provided when possible and advantageous. KCDA expects to award to the lowest y responsive and responsible bidder per unique manufacturer specifications that meet IFB terms, conditions, and criteria specified. An award is at the sole discretion of KCDA. KCDA reserves the o right to reject any or all proposals, accept the proposal(s)that are deemed most advantageous for Y KCDA member agencies, and waive any irregularities in the solicitation process. c as Awarded vendors will be required to turn in updated specifications for the manufacturers awarded. The following criteria will be used in evaluating responses to this IFB. An award is anticipated to be made a to a bidder with the highest rating per manufacturer product line. Subsequently, multiple awards may be made. Packet Pg. 266 8.N.a Evaluation Criteria and Weight It., 0 U Proper submission of proposal 10 T) c Comprehensiveness of product and services provided 10 Related Experience 1s Y L 0 Pricing 50 4- Presentation of full and complete U product offering that can meet 15 Y variety of member agencies requirements/timeline. 0 TOTAL POSSIBLE POINTS 100 t M c r t Clarification and/or Discussions 0' J Clarification of a response may be necessary. KCDA will communicate with the bidder(s) for the purpose of r eliminating minor errors, clerical errors, and/or irregularities. Clarification is accomplished by explanation 0 or substantiation, either in response to an inquiry from KCDA or an inquiry initiated by a bidder. 0 Clarification does not give a bidder the opportunity to revise, change or modify their response in any way. N Discussion takes place after the initial receipt of proposals. KCDA reserves the right to conduct discussions with bidders whose responses are determined to be reasonably inclined toward receiving a contract E award. Discussion may occur when oral or written communications between KCDA and the bidder are 4- conducted for the purpose of clarifying information to determine the acceptability of a response. KCDA will not assist the bidder in bringing the bidder's response to the same level of other responses received by E KCDA. Further, KCDA will make no indication of pricing or other information received from other bidders. 0 L Competitive Range; KCDA reserves the right to establish a competitive range of acceptable responses as a part of the evaluation process as defined herein. Responses below the competitive range will be M determined to be unacceptable and will not receive further consideration. 0 M. ORDER PROCESS & REPORTING 1. The awarded vendor must verify that a customer is a KCDA member. A current list of member agencies is posted on the KCDA website under the KCDA Membership tab. If the awarded vendor's customer is not posted on the KCDA website, the awarded vendor must verify membership with the KCDA Contract Specialist. If the customer is not a member agency, but is eligible to become a E member agency,the Contract Specialist will give the awarded vendor's customer instructions L regarding the membership process. Q L 2. The awarded vendor will submit a signed and dated proposal or quote to a KCDA member agency in accordance with the pricing awarded under this IFB. All _Integ_rated Systems and Critical a Communications purchased must include the KCDA Z%service fee as a part of the price to the v member agancy. Do not fist the 2%as a separate line item.The awarded vendor must specifically Y state the KCDA IFB name & number on the proposal to the KCDA member agency. The proposal must identify the member agency contact name, e-mail address and phone number for the person E responsible for approving the purchase.This information is critical and if not provided may be grounds for delaying the processing of the order as well as eventual payment to vendor. Q 3. The awarded vendor will e-mail KCDA a copy of the proposal submitted to the member Packet Pg. 267 8.N.a agency . KCDA will review, evaluate and approve the order via e-mail within 48 hours, provided that adequate information has been given for the Contract Specialist.The Contract Specialist will 3 request additional information, such as scope of work and item/part number along with pricing for L) each line item if needed. Failure to provide adequate evaluation information may result in delay of 2A approval by Contract Specialist a 4. KCDA members PO must be made out to KCDA. 2 Y L 0 5. KCDA will create Purchase Order to the vendor authorizing the vendor to proceed with Q the order. L) U Y t 6. A copy will be kept on file at KCDA. 0 L 7. Services must not commence using the KCDA contract without a Purchase Order from KCDA. c r 8. Orders processed against this contract with Vendor customers who are not KCDA members or without a purchase order from KCDA are in violation of the contract. Vendors not following proper y r procedures may be removed from consideration for future awards. 0 U) 9. KCDA will be billed by the vendor and KCDA will invoice the customer at the bid price. N The vendor will pay KCDA the 2%administrative fee on the total invoice price, not including sales tax. KCDA will coordinate with the successful bidder(s) one of the following payment methods for E the 2%fee: ,° • KCDA will invoice vendor in 2 month intervals for the amount of service fees accumulated in that period; E ■ KCDA will deduct the 2%fee from the vendor's respective invoice at time of payment; • Vendor will establish a rebate program to report sales and track the service fee, making o remittance to KCDA at negotiated intervals. a M M KCDA reserves the right to revise the ordering process above at their sole discretion if deemed necessary for contract management or audit purposes. An implementation for change will be 0 Cn coordinated with the vendor. N. CHRISTIAN DOCTRINE Any federal, state and local governing authority's/jurisdiction's statutes, codes, rules and regulations referenced and/or govern the products, services and activities relating to and are part of this solicitation, whether or not physically noted or included, shall be complied with and adhered to E as required. It is sole responsibility of the Bidder to perform and complete any necessary research and (D investigation required to make themselves aware of and comply with this item. Q L y fC Signature _ a last be same signature that appears on Bid Affidavit and Acceptance Forms L) Y r c a� E t v R r a Packet Pg. 268 8.N.a EXHIBIT A BIDDER RESPONSIBILITY FORM (Contractor's Qualifications) Bid#19-406 0 N The information provided in this form is part of the KCDA's inquiry concerning bidder responsibility.Please print clearly or type. If you need more space,use plain paper. a Company Name—Musco Sports Lighting,LLC Y Address: 100 15t Ave West, PO Box 808,Oskaloosa,Iowa 52577 0 Payment Address PO Box 808,Oskaloosa, Iowa 52577 Q Contact Telephone No. (800)825-6030 Y t Contact Person for this Bid: Amanda M.Hudnut 0 Contact Address:10015t Ave West,PO Box 808,Oskaloosa, Iowa 52577 a� State of WA Department of Electrical MUSCOSL888BD r Licensing Contractor's Registration No._General CC01MUSCOSL992JB J State of WA UBI Number 602 091682 0 a State of WA Department of C/) Employment Security No. 143567000 c0i 3 Washington State Excise Tax Registration No.—602091682 E 0 Federal Tax ID Number 42-1511754 4- r c DUNS Number 135259000 E E a� L "Please provide a current copy of Certificates of Insurance, o 0 IL Number of years the Contractor has been engaged in the business under the present company name,as indicated above_ 17 years as Musco Sports Lighting,LLC&the 25 prior years as Musco Sports Lighting,Inc M M M_ References: KCDA may conduct reference checks during considerations for award. In the 0 Event that information obtained from the reference checks reveals concern about the bidder's past performance on projects N identified as meeting the bidder qualification requirements or their ability to successfully perform the work,KCDA may determine that the bidder is not a responsible bidder. In conducting reference checks, KCDA may include itself or other government agencies and businesses as a reference if the bidder has performed the work,even if the bidder did not identify these sources as a reference. r c List any major projects of similar nature which have been completed by or supervised by the Contractor within the last 5 years and the gross dollar amount of each project. 0 aD L Name of project Amount Owner Phone# Q L Bellevue High School $652,773 Bellevue School District Jack McLeod 425-456-4501 y Mercer Island HS FB $420,423 Mercer Island School District Tony Kuhn 206-730-5039 Q CU Stewart Field $369,378 Aderdeen School District Alan Gozart 360-532-0980 Y r c a� Steve Cox Park $445,809 King County Tri Ong 206-477-3591 E t r r a Packet Pg. 269 8.N.a DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 11/16/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS 0 O CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES U BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED rn REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. C IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.It 00) SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this A II certificate does not confer rights to the certificate holder in lieu of such endorsement(s). = d PRODUCER CONTACT 'O Y Aon Risk Services Central, Inc. O FAX Omaha NE Office (Alc.No,clip; (402) 697-1400 ydG (402) 697-0017 4) G 11213 Davenport E-MAIL c `� Suite 201 ADDRESS: = Q Omaha NE 68154 USA INSURERS)AFFORDING COVERAGE NAIC# V INSURED INSURERA: Sentry Insurance A Mutual Company 24988 Y MUSCO Sports Liqhtinq, LLC INSURERB: Sentry Casualty Company 28460 c/o Musco Corporation 100 1st Ave W INSURER C: Travelers Property Cas Co of America 25674 0 Oskaloosa IA 52577 USA INSURERD: Nautilus Insurance company 117370 S r.+ INSURER E: INSURER F: E COVERAGES CERTIFICATE NUMBER: 570073928963 REVISION NUMBER: z THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD M INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS J CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, 1A EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested _ LTR TYPE OF INSURANCE ADM SU13R INSO WVR POLICY NUMBER MMIDIV MMIDDY YY LIMITS Q- X COMMERCIALGENERALLIABILITY 07/01/2019EACH OCCURRENCE $1,060,000 CLAIMS-MADE OCCUR DAMAGE $300,000 V PREMISES Eaoccurmnce MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $1,000,000 . GEN'L AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE $2,000,000 N E POLICY [E PRO- LOC PRODUCTS-COMPIOP AGG $2,000,000 C') L JECTo OTHER: n rr A AUTOMOBILE LIABILITY 901687703 07/01/2018 07/01/2019 COMBINED SINGLE LIMIT $1,000,000 N c a accident) G X ANY AUTO BODILY INJURY(Per person) C 4) Z � OWNED SCHEDULED BODILY INJURY(Per accident) a V AUTOS ONLY AUTOS X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE R 0 L. ONLY AUTOS ONLY Per accident w IL Y 4 .. C X UMBRELLA LIAR X OCCUR ZUP61M9917718NF 07/01/2018 07/01/2019 EACH OCCURRENCE $Z5,00II �' M EXCESS LIAB CLAIMS-MADE AGGREGATE $25,000,000 M v IDED X RETENTION$10,000 B WORKERS COMPENSATION AND 901687701 07/01/2018 07/01/2019 X PER STATUTE I OTH. 0 EMPLOYERS'LIABILITY ER ANY PROPRIETOR I PARTNER I EXECUTIVE jY 7r�NI E.L.EACH ACCIDENT $1,000,000 OF EXCLUDED? NIA C (Mandatory in NH) EL.DISEASE-EA EMPLOYEE $1,000,000 G If yes,describe under EL.DISEASE-POLICY LIMIT $1,000,000— r DESCRIPTION OF OPERATIONS below _ D Archit&Eng Prof PCADN50044250718 07/01/2018 07/01/2019 Archi&Eng Prof $3,000,000 — 3 SIR applies per policy terns & condi ions SIR/Deductible $250,000 +. Aggregate $5,000,000 0 0 DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES(ACORD 101,Additional Ramarks Schedule,maybe attached if more space is required) E Re: Cooperative Purchase Agreement. 4) King County Director's Association and its members are included as Additional insured in accordance with the policy provisions a) of the General Liability policy. General Liability evidenced herein is Primary and Non-Contributory to other insurance 0) available to an Additional Insured, but only in accordance with the policy's provisions. Q ilk `y CERTIFICATE HOLDER CANCELLATION Q Q SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE (� EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE Y POLICY PROVISIONS. r.c.0 King County Director S Association AUTHORIZED REPRESENTATIVE 18639 80th Ave. South Kent WA 98032 USA �4 V 0 Q ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Packet Pg. 270 8.N.a SENTRY INSURANCE A MUTUAL COMPANY STEVENS POINT WISCONSIN (A PARTICIPATING MUTUAL COMPANY A MEMBER OF THE SENTRY FAMILY 0� INSURANCE COMPANIES COMMERCIAL GENERAL LIABILITY 3 O U c a� NAMED INSURED ENDORSEMENT EFFECTIVE POLICY NUMBER MUSCO CORPORATION 07-01 -18 90-16877-04 a. 2 Y L O a 0 U Y t ADDITIONAL INSURED - OWNERS LESSEES OR 3 CONTRACTORS - SCHEDULED PERSON OR O ORGANIZATION z a� This endorsement modifies insurance provided under the following: t COMMERCIAL GENERAL LIABILITY COVERAGE PART aM J N SCHEDULE c a- +-----------------------------------------------------------------------+ to (NAME OF ADDITIONAL INSURED PERSON(S) OR ORGANIZATIONS) I U +--------------------------------------------------------------- - - - - - - - -+ ANY & ALL OWNERS, LESSES OR CONTRACTORS E O L E L V O L a. co M M M O v N 3 --------------- -- - - - - - -------- -- -- -- - - -- -- -- - - - ---------- _ -- -- -- -- -- -- 2 ILOCATION(S) OF COVERED OPERATIONS I t +- -------- ------- - - - - ------- - --- - - - - - - - - - - - - - - - - - - - - ------------------+ ANY AND ALL PROJECTS FOR WHICH THE CONTRACT REQUIRES COVERAGE 3 FOR COMPLETED OPERATIONS a� E a� m L Q L +---------^------- -- --------- - ------------- - - ----- N ( Information required to complete this Schedule, if not shown above, I 2 will be shown in the Declarations. a +--------------------------------------------------------- - - -- -- -- - - -- + o U Y r c a� CG 20 10 04 13 E Copyright, Insurance Services Office, Inc. , 2012 Q MUS 90-16877-04 01 181 07-11 -18 PAGE 001 of 002 #03 Packet Pg. 271 8.N.a 1` 0 U c a� ADDITIONAL INSURED - OWNERS LESSEES OR CONTRACTORS - SCHEDULED h RSON OR a ORGANIZATION - CONTINUED Y L A. Section II - WHO IS AN INSURED is amended to include as an additional '0 insured the person(s) or organization(s) shown in the Schedule, but Q only with respect to liability for "bodily injury" , "property damage" v or personal and advertising injury caused, in whole or in part, y: Y 1 . Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; 0 z in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. t However: J 1 . The insurance afforded to such additional insured only applies to w the extent permitted by law; and 0 a 2. If coverage provided to the additional insured is required by a U) contract or agreement, the insurance afforded to such additional 0 insured will not be broader than that which you are required by 3 the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, E the following additional exclusions apply: L This insurance does not apply to "bodily injury" or "property damage" occurring after: 1 . All work, including materials, parts or equipment furnished in 4) connection with such work, on the project (other than service, o maintenance or repairs) to be performed by or on behalf of the 0 additional insured(s) at the location of a has been completed; or the covered operations co 2. That portion of "your work" out of which the injury or damage M arises has been put to its intended use by any person or �- organization other than another contractor or subcontractor 0 engaged in performing operations for a principal as a part of the N same project. C. With respect to the insurance afforded to these additional insureds, the following is added to SECTION III - LIMITS OF INSURANCE: 3 If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the 0 additional insured is the amount of insurance. aEi m 1 . Required by the contract or agreement; or a, Q 2. Available under the applicable Limits of Insurance shown in the Declarations; w 0 whichever is less. 2 This endorsement shall not increase the applicable Limits of p Insurance shown in the Declarations. Y r c a� CG 20 10 04 13 E t Copyright, Insurance Services Office, Inc. , 2012 Q MUS 90-16877-04 01 181 07-11 -18 PAGE 002 of 002 Packet Pg. 272 8.N.a a •.LPL 9. � _� r ♦ c ..� �' _ � � "A b. r�.Y .��tim•, � `4�A?r' �:x 'l •�r .: .l:s °�"" d. �, 7�. �• � lel'r 9: r � -"x :."•.b �.- �i 1�A��� 3_iil 1�_L�L.___.��1�_''. LIII;Ah� i i # •'� 3 IGw �u •• 1 v 25TIl O i'x = MU N 25-Year Product Assurance&Warranty Program _ t _ � r Musco Sports Lighting,LLC will provide all materials and labor to maintain operation of your lighting system to original design r criteria for 25 years,or until maximum hours of coverage have accumulated,whichever comes first.Musco products and Y services are guaranteed to perform on your project as detailed in this document. 0 " o Light _ Average illumination levels are guaranteed as described in the Project Details on the following page.Musco will electronically monitor luminaire operation and operating hours,and will group re-lamp if applicable. o ' Individual luminaire outages that occur during the warranty and maintenance period are repaired when the usage of any field is materially - tm }' impacted. If actual usage exceeds the maximum hours of coverage,the customer will be required to pay an additional fee in order to } maintain the warranty to the end of 25 years. J Energy Consumption r. c Average and maximum energy consumptions for your lighting system are guaranteed,Exhibit A provides a 25-year energy cost c) r model based upon the customer provided utility rate and anticipated hours of usage.Changes in rates or usage will proportionately U change the costs. "- Monitoring, Maintenance and Control Services r, t: E Musco shall monitor the performance of your lighting system,including on/off status,hours of usage and lamp outages. If fixture outages ,° that affect playability are detected, Musco will contact you and proactively dispatch technicians. c On-off control of your lighting system is provided via an easy-to-use web site scheduling system,phone,fax,or email.Our trained r• Control-Link CentralT""service center staff is available toll-free 24/7.Regular usage reports are always available on Control-Link Central's web site. o a Spill Light Control ` M Spill light readings at identified locations are guaranteed to be controlled to the values provided in Musco s design documents for your project,shown in Exhibit B. - Structural Integrity ° Your project has been designed to =_ Structural integrity of equipment manufactured by Musco is guaranteed. _ aD L CU L iw� U - Musco has a team of people to ensure fulfillment of our product and services warranty(Exhibit C)and maintains financial . reserves dedicated to support our fulfillment of this warranty.Please keep this document as your signed contract guaranteeing E comprehensive service for the 25 year period. -Page 1 f o 3- a � r - wi.i Il.n '.13:i��•�t' .ii<iilii';"i(ii�i.i if !tt. ifs',if1 1.1 �''I dei { ' �ii1.rn.'I,I%1•�'�•' Packet Pg. 273 . a}Y �'':`.� 1T1`F+^ T ,�, r �?�.: ��{,�.' S' W � � ';����t:,q^Lr r�l � � • 'F `"`17�a,�' . IF��f �.*' • �s `g'- stL����'��h � :�,,�'����s€���rr:c����`��'a#r;�at��������',�;��►��;y'�Slfir�f"��4:R �F�r��fi�� ���'���sl� '• 3�as��,u�� 0000 5TM 3 mus v 9)luscol <eanls� 2 25-Year Product Assurance&Warranty Program c Project Details a Project Name: Project Number: Y Owner: City: State: c - Product(s)Covered: ' Date Issued: a� > - Alo Expiration: or maximum hours of coverage noted below,whichever occurs first Total Average kW per hour: Total Maximum kW per hour: c a� J N Musco products and services are guaranteed to perform on your project as follows: c Estimated Cl) Average Total Annuall25- Maximum 3 Fixture Target Uniformity Relamps Year Estimated Hours of Field/Zone Quantity Lamp Type Light Level Max/Min Included Usage Hours Coverage - — o c E .r 3 V L M M = O N b � r c E Q L d -Page 2 of - -- --..--..._- -- � ry 3'1','`4 :. yq#pp� w,f. . rv14' sxb.' yf. �.. �Y �. y: i �1s• '•u �, e �+y'�C �v•.i sLx, rA.r :fit. a R ,j F.ran. r nvi Packet Pg. 274 .411 -,<Lt�: {{ yy tt ���y5q(,p��� ¢ p) �y /),;}/vK��', �,.. ,,q1,'� Say, y. 1 1'k1$ikl3� NI6fhFHf�kILIIL'I�€-fl' ��lllllltilf'.9_F3t1 'IP ilr,}: t�i'._�_'sYltl .f,Al �. _. _ 'I ILRff= ll'F13.iJ1A+�ilWldLk3l��� 0000 fr O y-. . 4 mus 25•Year Product Assurance&Warranty Program Terms and Conditions c a� Service under this Contract is provided by Musco Sports Lighting,LLC("Musco") 5. Contract Limitations: IL or an authorized servicer approved by Musco. Services performed under this a.EXCLUSIONS FROM COVERAGE: IN NO EVENT WILL MUSCO i Contract shall consist of furnishing labor and parts necessary to restore the BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL OR Y operation of the Covered Product(s) to original design criteria provided such CONSEQUENTIAL DAMAGES WHICH INCLUDE, BUT ARE NOT ,O service is necessitated by failure of the Covered Product(s)during normal usage. LIMITED TO, ANY DELAY IN RENDERING SERVICE OR LOSS OF Q This Contract covers Product(s)consisting of Musco's Total Light Control-TLC for USE DURING THE REPAIR PERIOD OF THE COVERED PRODUCT(S) C y y LED TM or Green Generation Lighting®with Control-Link@ and any additional Musco OR WHILE OTHERWISE AWAITING PARTS. ,� Y manufactured product as listed on page 2. b. Limitation of Liability: To the extent permitted by applicable law, the • "We'","us"and"our"mean Musco."You"and"your"mean the purchaser of the liability of Musco,if any,for any allegedly defective Covered Product(s) :, C Covered Product(s).No one has the authority to change this Contract without the or components shall be limited to repair or replacement of the Covered r• prior written approval of Musco. Musco shall not assume responsibility for their Product(s)or components at Musco's option.THIS CONTRACT IS YOUR :s agents or assignees other than as described below.If there is a conflict between SOLE EXPRESS WARRANTY WITH RESPECT TO THE COVERED IN the terms of this Contract and information communicated either orally or in writing PRODUCT(S). ALL IMPLIED WARRANTIES WITH RESPECT TO by one or more of our employees or agents,this Contract shall control. THE COVERED PRODUCT(S) INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR J Additional Provisions A PARTICULAR PURPOSE,ARE HEREBY EXPRESSLY EXCLUDED. 1. Availability of Service: Control-Link Central operators shall be available c.For the purposes of and by your acceptance of this Contract your '•. O 24/7 via web site, phone, fax, or email. Maintenance service specialists tZ ti shall be available 8AM to 5PM Central Time,and services shall be rendered acknowledge and agree that if a surety bond ("Bond") is provided the during these same hours in your local time zone, Monday through Friday warranty andlor maintenance guarantee provided for in this Contract wK O (with the exception of national holidays).Hours of operation are subject to and any corresponding liability on behalf of the issuing surety under the N change without notice to you.Musco will exercise all reasonable efforts to Bond is limited to the first twelve (12) months of said warranty and/or O perform service under this Contract,but will not be responsible for delays or maintenance guarantee coverage period.Any warranty and/or guarantee failure in performing such services caused by adverse weather conditions, coverage period in excess of said initial 12 month period does not fall , )_ acts of any government,failure of transportation,accidents,riots,war,labor within the scope of the Bond and shall be the sole responsibility of Musco. actions or strikes or other causes beyond its control. d. Musco requires reasonable access for a crane or man lift equipment to +- 2. Determination of Repairs: Musco will utilize the field monitoring system service the lighting system. Musco will not be responsible for damage and any information provided by the customer to determine when the from operating the vehicle on the property when the equipment is ry t d t access roue.i d th d ib manner over e designated th d i ten e prescre • usage of the field is materially impacted.From this information,Musco will opera v determine needed repair and/or replacement of Covered Product(s) and e.Obsolescence or Environmental Restrictions: If during any maintenance O parts.Repair will be with product(s)of like kind and quality. or other work performed under this Warranty, any of the parts of the d 3. Your Requirements Underthis Contract:You must meet all electrical and Covered Product(s)are found to be either obsolete,no longer available, or prohibited by any state of federal agency, Musco shall replace installation requirements as specified by the manufacturer.In addition,you M promise and assure:full cooperation with Musco,Musco's technicians and said parts with comparable parts and materials with equal operating ='_' <> authorized servicers during telephone diagnosis and repair of the Covered characteristics solely at Musco's discretion. The cost of replacement of . Product(s); reasonable accessibility of the Covered Product(s); a non- any obsolete cellular related technology shall be borne by you. Prior to O threatening and safe environment for service. completing any such work,Musco shall notify you of the cost(if any)you 3 ' will incur in the replacement of such parts under this section. You agree to check fuses and to replace fuses as needed.Musco provides 6. Transfer and Assignment: Except to owners, you shall not have the t spare fuses in the lowest alpha-numeric numbered enclosure, Musco will 4 replenish spare fuses used, right to assign or otherwise transfer your rights and obligations under this Contract except with the prior written consent of Musco; however, a You agree to keep your control system online. This means keeping the successor in interest by merger,operation of law,assignment or purchase £, y required control voltage to the control system at all times. An IIz` r - q 9 Y Y or otherwise of your entire business shall acquire all of your interests under Imo'~$ j= deviation from this practice must be discussed with Musco's Warranty this Contract. (D Department. -s b 7. Governing Law: Unless otherwise governed by applicable state law, the s. 4. Service Limitations - This Contract does not cover: Maintenance, Contract shall be interpreted and enforced according to the laws of the State repair or replacement necessitated by loss or damage resulting from any of Iowa. •s� external causes such as,but not limited to,theft,environmental conditions, l y by, 8. Subrogation: In the event Musco repairs or replaces any Covered ;_= O negligence,misuse,abuse,improper electrical/power supply,unauthorized repairs by third parties, attachments, damage to cabinetry, equipment Product(s),parts orcomponents due to any defectforwhich the manufacturer +g Q modifications, vandalism, animal or insect infestation, physical damage or its agents or suppliers may be legally responsible,you agree to assign =_ to Covered Products parts or components, failure of existing structures, your rights of recovery to Musco.You will be reimbursed for any reasonable V supporting electrical systems or any non-Musco equipment,or acts of God/ costs and expenses you may incur in connection with the assignment of Y nature(including,but not limited to:earthquake,flood,tornadoes,typhoons, your rights.You will be made whole before Musco retains any amounts it r hurricanes or lightning), may recover. Signature: v W , .w; Vice President of Sales � Q -Pa e3of3- 9 ©zoos,zon Musco Packet Pg. 275 8.N.a O 10-Year Product Assurance&Warranty Program Musco Sports Lighting, LLC will provide all materials and labor to maintain operation of your lighting system to original design criteria for 10 years,or until maximum hours of coverage have accumulated,whichever comes first.Musco products and 1 A services are guaranteed to perform on your project as detailed in this document. ° Light Y Average illumination levels are guaranteed as described in the Project Details on the following page. Musco will electronically monitor luminaire operation and operating hours,and will group re-lamp if applicable. o Individual luminaire outages that occur during the warranty and maintenance period are repaired when the usage of any field is materially impacted. If actual usage exceeds the maximum hours of coverage,the customer will be required to pay an additional fee in order to " maintain the warranty to the end of 10 years. " J Energy Consumption ;= 0 ,.. Average and maximum energy consumptions for your lighting system are guaranteed.Exhibit A provides a 10-year energy cost u7 model based upon the customer provided utility rate and anticipated hours of usage.Changes in rates or usage will proportionately U change the costs. E Monitoring, Maintenance, and Control Services o W 4- Musco shall monitor the performance of your lighting system,including on/off status,hours of usage,and lamp outages.If fixture outages that affect playability are detected, Musco will contact you and proactively dispatch technicians. aEi ,:. On-off control of your lighting system is provided via an easy-to-use web site scheduling system,phone,fax,or email.Our trained r Control-Link Central TM service center staff is available toll-free 2417. Regular usage reports are always available on Control-Link Central's w o web site. a to M Spill Light Control _ Spill light readings at identified locations are guaranteed to be controlled to the values provided in Musco's design documents for your 1 µ_, 0 project,shown in Exhibit B. Structural Integrity - t . • Your project has been designed to i Structural integrity of equipment manufactured by Musco is guaranteed. .., aD to t4 Y Musco has a team of people to ensure fulfillment of our product and services warranty(Exhibit C)and maintains financial c reserves dedicated to support our fulfillment of this warranty.Please keep this document as your signed contract guaranteeing E comprehensive service for the 10 year period. r Page 1 of 3- Q s� 'ha �71 r• ti �r� 4!�f r r w,� y14� %. ,•.'. ©2005,2017 Musco Sports Lighting,LLC Packet Pg. 276 8.N.a AP �,+,��ryS�T>�n ��F�♦ERti ax� 51n n A7�Alliii� JY4 �Yu�?8'u��1 } 17f� �i K M1d '•�.������ e�VAI��:�':�e�= n1 ;: O V mus 1 to � ' ,' 10-Year Product Assurance&Warranty Program Project Details a -; Project Name: Project Number: L o - Owner: _ _ _ City: _ State: a Covered Product(s);3 Y = Date Issued: = 3 r O Expiration: or maximum hours of coverage noted below,whichever occurs first z a� °_- Total Average kW per hour:_ _ Total Maximum kW per hour: c �' to Musco products and services are guaranteed to perform on your project as follows: �. Estimated Average Total Annual/10- Maximum c°� Target Fixture Uniformity Relamps Year Estimated Hours of Field/Zone Quantity Lamp Type Light Level Max/Min Included Usage Hours Coverage E L r► V X a O Ca � to 3 a� E a� Q c E ,N Page 2 of 3- __ Q 02005,2017 Musco Sports Lighling,LLC Packet Pg. 277 8.N.a t ABU, r; /19TN1 mus � y �,' , 10-Year Product Assurance&Warranty Program Terms and Conditions Service under this Contract is provided by Musco Sports Lighting,LLC("Musco") 5. Contract Limitations: or an authorized servicer approved by Musco. Services performed under this a.EXCLUSIONS FROM COVERAGE: IN NO EVENT WILL MUSCO T Y Contract shall consist of furnishing labor and parts necessary to restore the BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL OR `p operation of the Covered Product(s) to original design criteria provided such CONSEQUENTIAL DAMAGES WHICH INCLUDE, BUT ARE NOT Q k service is necessitated by failure of the Covered Product(s)during normal usage. LIMITED TO, ANY DELAY IN RENDERING SERVICE OR LOSS OF p This Contract covers Product(s)consisting of Musco's Total Light Control—TLC USE DURING THE REPAIR PERIOD OF THE COVERED PRODUCT(S) _'_` Y td for LED'" or Green Generation Lighting&with Control-Links and any additional OR WHILE OTHERWISE AWAITING PARTS. Musco manufactured product as listed on page 2. " . b. Limitation of Liability: To the extent permitted by applicable law, the "We","us,"and"our'mean Musco."You"and"your'mean the purchaser of the liability of Musco,if any,for any allegedly defective Covered Product(s) t$' . O {? Covered Product(s).No one has the authority to change this Contract without the or components shall be limited to repair or replacement of the Covered t THIS CONTRACT IS YOURi's option.prior written approval of Musco. Musco shall not assume responsibility for their Product(s)or components at Musco � agents or assignees other than as described below.If there is a conflict between SOLE EXPRESS WARRANTY WITH RESPECT TO THE COVERED the terms of this Contract and information communicated either orally or in writing PRODUCT(S). ALL IMPLIED WARRANTIES WITH RESPECT TO { by one or more of our employees or agents,this Contract shall control. THE COVERED PRODUCT(S) INCLUDING, BUT NOT LIMITED TO, s IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR = J Additional Provisions A PARTICULAR PURPOSE,ARE HEREBY EXPRESSLY EXCLUDED. r L o c.For the purposes of and by your acceptance of this Contract you _'A1. Availability of Service:Control Link CentraITM operators shall be available acknowledge and agree that if a surety bond ("Bond") is provided the + 24/7 via web site, phone, fax, or email. Maintenance service specialists p shall be available 8AM to 5PM Central Time,and services shall be rendered warranty and/or maintenance guarantee provided for in this Contract L) ~' and any corresponding liability on behalf of the issuing surety under the N = during these same hours in your local time zone, Monday through Friday 3 Bond is limited to the first twelve (12) months of said warranty and/or -' ` (with the exception of national holidays).Hours of operation are subject to , .: maintenance guarantee coverage period.Any warranty and/or guarantee {c change without notice to you. Musco will exercise all reasonable efforts to E coverage period in excess of said initial 12 month period does not fall p perform service under this Contract,but will not be responsible for delays or within the scope of the Bond and shall be the sole responsibility of Musco. 4- failure in performing such services caused by adverse weather conditions, acts of any government,failure of transportation,accidents,riots,war,labor d. Musco requires reasonable access for a crane or man lift equipment to aa) actions or strikes or other causes beyond its control. service the lighting system. Musco will not be responsible for damage E l from operating the vehicle on the property when the equipment is 2. Determination of Repairs: Musco will utilize the field monitoring system operated in the prescribed manner over the designated access route. v and any information provided by the customer to determine when the p usage of the field is materially impacted.From this information,Musco will e.Obsolescence or Environmental Restrictions: If during any maintenance _ IL determine needed repair and/or replacement of Covered Product(s) and or other work performed under this Warranty, any of the parts of the .. parts.Repair will be with Product(s)of like kind and quality. Covered Product(s)are found to be either obsolete,no longer available, M or prohibited by any state of federal agency, Musco shall replace ce) 3. Your Requirements Under this Contract:You must meet all electrical and said parts with comparable parts and materials with equal operating installation requirements as specified by the manufacturer. In addition,you characteristics solely at Musco's discretion. The cost of replacement of " v promise and assure:full cooperation with Musco,Musco's technicians and any obsolete cellular related technology shall be borne by you.Prior to N authorized servicers during telephone diagnosis and repair of the Covered completing any such work,Musco shall notify you of the cost(if any)you Product(s); reasonable accessibility of the Covered Product(s); a non- will incur in the replacement of such parts under this section. threatening and safe environment for service. _ 6. Transfer and Assignment: Except to owners, you shall not have the a You agree to check fuses and to replace fuses as needed.Musco provides right to assign or otherwise transfer your rights and obligations under spare fuses in the lowest alpha-numeric numbered enclosure Musco will this Contract except with the prior written consent of Musco; however, a replenish spare fuses used. successor in interest by merger,operation of law,assignment or purchase or otherwise of your entire business shall acquire all of your interests under (D You agree to keep your control system online. This means keeping the this Contract. - L required control voltage to the control system at all times. Any ( � deviation from this practice must be discussed with Musco's Warranty 7. Governing Law: Unless otherwise governed by applicable state law, the Q I Contract shall be interpreted and enforced according to the laws of the State a) Department. of Iowa. y 4. Service Limitations — This Contract does not cover: Maintenance, 8. Subrogation: In the event Musco repairs or replaces any Covered t_ q repair,or replacement necessitated by loss or damage resulting from any Product(s),parts orcomponents due to any defect for which the manufacturer Q external causes such as,but not limited to,theft,environmental conditions, p or its agents or suppliers may be legally responsible,you agree to assign ��. negligence,misuse,abuse,improper electrical/power supply,unauthorized U °= repairs b third parties, attachments, damage to cabinet equipment your rights of recovery to Musco.You will be reimbursed for any reasonable `1 P Y P 9 cabinetry, . s� modifications, vandalism, animal or insect infestation, physical damage costs and expenses you may incur in connection with the assignment of .r i, P Y 9 c to Covered Product(s) parts or components,failure of existing structures, Your rights.You will be made whole before Musco retains any amounts it i .� may recover. •e" E supporting electrical systems or any non-Musco equipment,or acts of God/ nature(including,but not limited to:earthquake,flood,tornadoes,typhoons, v Y Signature: hurricanes,or lightning). r f P d t f Sales Q `^• ---—.._.-. � - -- -- 9e ---- Vr�e I rest-ten o Fk y� Y{�� {i J �y Pa o �RJSS���u•� -�� �'•Y� 'i � ��;�.y' •!Y .'� 1� };7 S �Y�'S_7T'L�l t' .' .,���a��'.. i i � � tyq��-i P''';: ._ 'VV7.'I A}' �"S+ 1,`�� @2005,2017 Musco Sports Lighting,LLC Packet Pg. 278 8.N.a Musco Finance:Municipal Lease-Purchase Program 0 U The flexible and affordable way to finance your lighting project today a Y L Make your project happen ° Q The municipal lease-purchase program,offered by Musco Finance—,provides the V funding opportunity many public entities need for facility improvements such as Y sports lighting. 0 The program provides a flexible,cost-effective means of funding essential renovations and,in many areas,may eliminate much of the time and expense associated with selling bonds for a project. z 2M J A known set expense can be budgeted annually;freeing you from budget U) uncertainties and lowering cash flow impact. 0. CID Start seeing the benefits now 0 •Added revenue from expanded use of your facility can help make next year's payment 3 •Lower energy and operating costs with upgraded,energy-efficient Musco systems — E 7f11,�r. .a;-�.. .. •Avoid inflationary pressures by completing your project at current prices = ►,u�"' o •I. it The program makes funding easy •No down payment required •No payments for up to one year 3 •Fund up to 100%of project costs,including installation 0 a •Low,fixed interest rates •Flexible payment schedules with terms of up to 10 years M M •No bond election,simply an agenda item for board/council approval 0 •Does not constitute debt or encumber future councils fn Example of Financing Structure Project total: $100,000 Down payment: $0 3 Annual payments(5): $23,140 Example based on a 4.95%interest rate.Interest rates are subject to change without notice. N d L Make your recreation dreams a reality now Q L Musco Finance can tailor a funding solution to suit your needs.Your organization can begin to enjoy new lighting at your facility now,and you'll have the peace of mind knowing you have provided a quality system that will last for many years to Q come. ti U Call 800/825-6020 today to make a s (DCM your sports-lighting dreams a reality. muscv Some restrictions may apply.All financing is subject to credit approval and the completion of mutually acceptable documentation 02005,2017 Musco Sports Lighting,LLC •M-2108-enUS-7 Packet Pg. 279 8.N.a O U T) C a� H d Y L O Q U Y t O L r J N r L O rL vJ O V 5. Marketing Plan E O L 4- C d E L V O L IL M M M O v N 3 t r r-+ C d E L Q L y fC a 0 U Y r C d E t v R r a MUSCO. Packet Pg. 280 8.N.a 3 O U Musco Sports Lighting, LLC has no agents or dealers authorized to represent the company. Musco Sports A Lighting, LLC products must be purchased directly from the company. Musco Sports Lighting, LLC Washington Key Contacts: 2 Y L Following are the key contacts in the Musco organization that can be reached by calling the ° Musco offices at 1-800-825-6030. Musco's web site, www.musco.coni, provides users the ability Q 0 to locate their state's Musco Sales Representative with their contact information. All are Y qualified in ensuring the appropriate person(s) from Musco are involved in consulting, estimating,supervising,and managing. o L Sales: a� West Regional Sales Manager:John Dindinger(26 years with Musco) r Phone:800-756-1205 Fax: 800-374-6402 —J Email:John.pindinger@musco_.com O a Washington Sales Representative:Tim Butz (23 years with Musco) o Phone:877-927-4777 Fax:800-374-6402 Email:Tim.Butz@musco.com E O L 4- Washington Sales Representative:Sam Connell(1 year with Musco) Phone:971-806-0357 E Fax:800-374-6402 Email:Sam.Connell@musco.co 0 L IL Washington Project Planning Specialist:Steve Peterson (1 year with Musco) to Phone: 800-825-6030 M M Fax: 866-930-6190 Email:Steve.Peterson@musco.com c0> Cn Warranty: Warranty Manager:Jason Thomes (12 years with Musco) Phone: 877-347-3319 r c Fax:888-397-8736 Email:warranty@inusco.com aD a� L Maintenance: Q Director of Services:Gary Gordon (25 years with Musco) y r Phone: 800-825-6030 Fax:888-397-8736 Q Email:warranty@musco.com U Y r c a� E t v R r a C MUSCO. Packet Pg. 281 8.N.a Other Support Services: c i Control-Link Manager: Mike Mason (23 years with Musco) 2A Phone:877-347-3319 = a� Fax: 888-397-8736 Email:schedule@musco.com d Web site:www.control-link.com Y L O Contract Administration: Q 0 Lead Development Manager: Ryan Tighe (13 years with Musco) v Y Phone:800-825-6030 Fax: 641-672-1996 Email: Musco.Contracts@musco.com O t a� Funding Resources Specialist:Amanda Hudnut(19 years with Musco) r Phone:800-825-6030 Fax: 641-672-1996 Email: Musco.Contracts@musco.com O a In-House Resources: o Musco has offices and manufacturing facilities in Oskaloosa, IA and Muscatine, IA. We have a workforce of approximately 1,000 Team Members located in these facilities and regional sales offices conveniently located around the United States of America (AZ, CA, CO, FL, IL, IN, MN, E NJ, NC, OH,TX&VA). In addition,we have approximately 200 Team Members located outside o 4- the United States of America supporting our manufacturing facilities in Shanghai,China and Gumi, South Korea and multiple sales offices globally. E a� L V O L a- to M M M O v N 3 t r r-+ C d E O O L Q L y fC a 0 U Y r c a� E t v R r a MUSCM - Packet Pg. 282 8.N.a Subcontractors U Lantz Electric Chris Edwards a 34531 Highway 58 Y L Eugene, OR 97405 ,0 Phone: 541-726-0659 0 Email:chris.d.edwards@comcast.net Y Lightworks Electric o Dennis Muir 20915 SW 105th Avenue Tualatin, OR 97062 r Phone:503-691-2959 Email:dmuir@lightworkselectric.coni J N r L 0 MB Electric 0- U) Mardy Betschart 0 8410 30th Ave NE#C N 3 Thurston,WA 98516 Phone:360-455-1025 E 0 Email: mardy@mbelectricllc.com 4- r c m E a� L Musco Sports Lighting, LLC states each of the aforementioned subcontractor installer(s)are authorized to install Musco's sports lighting equipment as required. 0 a Musco Sports Lighting, LLC reserves the right to use other approved subcontractors, with the to owners approval.Through the submittal process,the owner has the right to reject any subcontractors not licensed or listed with the local jurisdiction. 0 Cn r r c a� E aD aD L Q L y fC a 0 U Y r c a� E t v R r a 0300 MUSCO. - Packet Pg. 283 8.N.a Exhibit B 3 0 U INVITATION FOR BIDS y c #19-406 Sport Court/Field Lighting BID DUE DATE: January 8,2019 On or Before 10:00 AM PST Y L 0 Subcontractor/Self Performance Form o U Y t Will you be self-performing 100% of the HVAC, Plumbing and Electrical work? Yes No X 0 L If not, what percentage will be performed by sub-contractors? HVAC % Plumbing % y r L Electrical % 0 a 0 List the sub-contractors you believe you'll be using during the term of this contract for the trades listed below. This is required for as projects could be awarded valued at $1,000,000 or more. List by state and county. Actual subcontractors to be used will be confirmed to the KCDA member in advance of any awarded project. This is to give KCDA customers the opportunity to review which sub-contractors you may utilize for E projects which exceed $1,000,000 or more, in case they should have ;v comments/concerns prior to entering into a project. o 0 a- M M M HVAC Plumbing Electrical o 0 Cn Washington Counties r Oregon Counties c Idaho Counties E a� Montana Counties a� - - Q Alaska Counties r y fC a 0 U Name of Contractor: Musco Sports Lighting, LLC Y c a� E r a Packet Pg. 284 8.N.a O U T) C a� H d Y L O Q U Y t O L r J N r L O rL vJ O V 3. Pricing Pages E O L 4- C d E L V O L IL M M M O v N 3 t r r-+ C d E L Q L y fC a 0 CU Y r C d E t v R r a musca. Packet Pg. 285 8.N.a O U to c a� H d Y L O !(Ige f'om0a-Dh nLar'r AMosiu0ao 1i)rl lRieloa � I lF11 019.406 Q Manufmoner: Munro Spots Lighting,LLC (� Add- 100 W A,w WcSL PO Boa 8W Y City.Sum,'Lip Code: Oskaloosa,IA 52577 Conran: Ryan Tighe Plow. 800-825.6030 3 Faa: 641-672-1996 0 Finail: L Federal ID N: 42-1511754 :E T.­:25%of contract prise required with order.Ualance due Net 30 days upon delivery. � All priers include delivery within the State of Washington Ia Ihejab site and arc for lighting system msMrials&installation per 11.specification or this bid. Lighl-Structure System with Total Light Control-TLC for LED" y� All prices itolales 25]ear product aswra„ce&--my program and controls&,nonitoring � SpartsCluster System with Total Light Control-TLC for LED'u H Utilises existing sports lighting pules that am cmnp alible with Musco's ligluing syStnn J Includes LED fixtures,Iumbmim assemblies,electrical cornlorem enclosum,and wim hamc•.Sses-(does not include polo) A0 piers include a IO.W.-product usurance&-.Amy pronlus and controls&tnnnllndhr.Tlic C..I o W--m)le,crum and uV-a via ntpmhm. L FOOTBALL. O Pd.C. U) Tield Siff Pole Setback Mai uinedlight Uniformity Grid Grid Points Avg kW per hour ma:r UeF Sa>uoety Maintained l Unihannnty Grid Grid Avg kW per I+xe tb udv. spin, _ O e5e1 Spacong Susnu,r nc- 71. 1_fD Lightlt;vel Spacing Paints hour sa,�.r1u- o,laD V I"Manhh ata.,a 1 IID Mrahh Maniali d y ad lurallYb 1arunatha P. a,d aaWldea IaoathnonK P. as �P- C 36(r 160' SO' 30 fe 2-0:1 k)x30 77 27-60 ;186A.S8 ;L3N,9z.2 50 fe .;n;l 30 a30 iz 46.IX, 82SP.706 S180.58iI e 3cQ'a r 70• 3Q It, 2.5:1 30.30 72 32-7A ISi 1.1 v f[91 190 w r 31R.T 30 s 30 72 50.60 5194.195 $ 201.090 3(A's 160' 1m' 30 a 30 72 32-ZO ;217A25 S 151.727 50 fc 2 0:1 30 x 30 72 50.6n 5326 792 5202,7N2 O 560'z 100' 120' wfr I.3:1 a0 a 30 72 16.R0 52Etl.87i1 mill.071 50 re I.41t1 '6 a)0 ]Z 55,20 $-",at 572,211i L }IflCS:E[I a+ r,Kc rQ uda- �� rrkx fa lJda- � Average Grid suenwR 7u- s7u irvaa Average Grid Grid Avg kW per 5vunac7LC- SpruutllAa.- holdSim P.I.Setback Maintained light Uniformity Grid Poims Avg kW per htwr tan M.nlMa Mainained Uniformity tan MraWr level Spacing rrdleWWkai M '� Li ht 1<sel Spacing Pains lout �t.a.ur ManWa ma londlatia inn g Per sp- �5ar� ImuNati,nK L spr 7 V 330x200 in, 10 fe ]11 30 a 10 77 27,60 $ING S27 $121 120 50 fc 1.5711 30 a 3n 77 41.40 5236.995 S164 76 O DO." 50' 30 fe IIZI 30a 30 77 27-60 $IN6s27 $121,120 SOik 1.7k1 30,.,V 77 4fi00 111)2,201 SM.47 a 360szi0 ]0' 30 re 20.1 30x 30 Y4 2.7Ao SIgs V.7 SS2l 120 Sn lc 20:1 30a30 SJ /600 5749.781 $176.97 360x210 50' 10 fc 20:1 10.30 84 32 20 E220 W. S13&814 SO le 2-0:1 30 x 30 84 1060 S2N4 t15 SI85.51 160a225 W- 10 fc. 20.1 30 x l0 96 -1220 $199,2&i SUNS I9 50 fc 2Q I 30 x In 96 SONI 31g4,957 $189,18 CO) 36W27-s MY ;i4 ry 70:1 VI 717 Lid 3]-HI $230,796 vmol4 1 v!h• SMIN.. (y EISA[J,l5tlt'iDALt � Avenge Average Maintained light 7rirfa lids• Meinuired rtle ra ush- Lcvl Nhasvn 7Le- s light Level sa,au.a n.c n-chii (n Field Type Field Sim Irn MaarNa IID MarerWr _ MatdY.�a MarviYr art Uniformity Gnd Grid Points Avg kW per hour 1F Unifannily Grid Grid AvgkWpar lmrrwroK C Spacing Spacing Pohrta hour C f lofA W [brlXhll] 60'Uric Path 200' 30/2/1 fc 2 0:1f25;! 20.20 25n3 I4 98 SI39.SN0 SII L620 5WO fc 2 x 0:1125:1 20 20 25n, 20.70 $156,177 $10910.1 �r 60'11-Path 225' 30207c 2.tb11L5;1 20a20 2'V% 19-00 $169.54 $117,775 5a-10 fe 20.IR5-1 2Oa4 2-996 24XI SJIL545 $129�I •3 (,0 Uasel'lath 2511- Azofi' 2.0:1U.N. 20a211 251i tP 19--97 SI&9,196 SliUZ71 50l30 fr 20;UL5:1 20x20 25/119 27.60 S20&243 $148.85 4a GO'Uasc11Mh 300' 3Q20 fc 20:11)5:1 20a20 251181 28.78 5226.827 V6(L449 SU130 fe 20:in 5:1 20a20 251191 .16.80 5260,09.1 S1N1,08 60'It..Path 370' .1020 fe 2O;If2-5;1 20x20 25)209 29.90 $224809 $361889 5(VlOk 20I25:1 20.20 2-5QO) 41.40 S222i927 5,93,76 90'll-Path play -s"fc 20:1125-1 30a30 25/73 41-40 $752,804 $194,47,4 IaSOL, 2D U2-5:1 30.30 2-W3 60.95 S3,S9,%9 52,ox N .90'0au-Path 325' 50M fc 2 0:125:1 10 a 30 2-W 46,00 $V9,7 4 5204,457 7a50 fe 7.R:I ILI,1 10 x;s0 25M 67&5 $391.339 $280.53 90'Uase Path 35(l 50/30 fc 2 0:125:1 JO x 30 25/106 SU GO L721A52 5219 795 711/50 fc 20:In 5:1 30 x 10 25A M 77.05 S428,146 5305 17 L 9(I'Uue Path 320/1601320 5020 fc 2 0:1f25,1 3p a 7O 25/100 47.IS $311r 96 5207,981 7a50 fc 2D:I/2 S:I 30 x 30 25/100 75.90 Sd60�17 fi2L46 90'rose rnlh 33a40a3]0 SaJO fc 20:12 5:1 10 a 30 25/121 59.80 5110.920 5278,217 7a50 fc 2 0:12 f.l 70 x 3f1 }61121 g}.III SAie VN 5,347,4N Q L Page 3 of 2 to R Q U Y r c a� E t rJ c� r r Q Packet Pg. 286 8.N.a 0 U rn c (v H a Y L 0 Kona['r:urdv Ilfrerlra•'s.Av.niafl m Ilid PAUL% 4 Rid II'll rI V'906 Q 0 TIiIVh.SN (,� Imo ro tw. ruts axa�auCt..a Y 0 Co.". Average Maintained fight Level Irl W Sum a1.C4Jm TLOMD asaaiW S perur 14w Ws a„a rMaaulaa pa Iar a tm oo spit xpo' 2 50 fc 6 $108.884 S79361 0 9 _ 5n fc 0 s12L106 S113.6@34 50 fo 7 1131.10h SR;(A3f. ,SD fe 1i $217.5h1 5146,N61 BASKETILA LL-W V I'1 H if]R 6 Courts Average Maintained Light lrwJ 1�nifanrily AvgkW sn rixAiiuo Tt.c-mo Z per leer .pwS mdtnu.lhlientQ In.WtmL.&a.as spin spar J s�Tr. 15[[ R,9d ial,lau <oD�av fn H ASKF I'BAI-I.•1N11041R-10 cor p.,is nnnd ktHw sr'41 ntv �+ Unifamiry, AvgkW tw U%aro 0 Per hour Mva+rW nrd 'a NC. IJak Icvel aaWlad v, .'la.tiu d•J f 2 0.! 5.67 344.912 NUP140ruenlial lsenss fn lean word ook� 7 me-um. -I I ic)Iunnio doe tt lim ]'LC-Lf]�Belfl'sackrr bnuninnaire S319 10 E T(-C•1hlYbW lnnilnarnc i7_SMtr 0 IfLC.LED-400 laminaire S2390 L.t� I JLD rily untiwire S1,820 }u Cpntrpl-l_ink Rernerl Unit I swam C I-omrol-Link k Comrois Comaaw Cabnuer lPnctng Inxhdca(4)30 amp conaCtars.If pnojecl nequires,mono ly go SnIItxilns lNior May le M .1 S9 W 0 2 Level Dimon $106 L. i I ewl Dimming Ss2a V A.During The term of this contract,lechnical upgrades in these products may periodically became available and will be offered to the owner Bidder reserves the right in supply upgraded technology provided it maintain on-field lighting performance and enhances benefit. 0 B The pricing is based on using Mttscd typical 5700 Kdvin/75 CRI LED fixtures,Other Kelvin&CRI LED fnalure,cmnbinatier s are available and may add additional cost a C During the term of This coann s If the Building Codes/WM Speeds change.Bidder reserves The right to adjust pricing accordingly Quote for bid basal on Structural code and wind speed of IBC 2015.110 mph,Pxposune C A chaotic in building code and wind slxed will have a direct effect on the bid price based on percentage Increase Alternate prim for increasing building code in 10 mph inert nits(based from 110 mph):Sate in a value of%over base pricing fw each field:10%per every 10 mph inenry evi. fo D.Installation of the faualatima,poles and luminaries shall le incluuled in the bid price per the speelfeadoo Installation of the elecoical system(Itenchi%backfull,condoil,wine,electrical distributiou4 aervice cabino(s)end site restoration)will be priced.1—rely on a project by M project basis and will utilim RS Means pricing.coefficient and neon also include the appropriate City Cost Index. M E Manufa lines do not have m list e1wrieal sub-conlroclors,hoveer,Ileowncr Ica the right to reject through the sabmital pro exs..fub-contractors n x licensed or lined with the ImAjurisdiaien V P.Above pricing includes delivery and labor for unloading and imallalion of the equipment per the apecilicidion within the STate of Washington.Above pricing dots not include saks tax. G Queue based on shlpaem of entire project mgcther to one location Delivery time of onder,sulauittal approval,and confun t.li r of order deutilx include MUtge and phase and pole location is appmximaely 4-6 weeks standard shipping D ConBrmnlon of Pete locations required prior to production,due to the built-in custom light control per lumiroim 0 1 This pricing list b t should Unae considered compiew and eshausliw due to the nature of each project being a unique,deign-build situation 0 b-uture Deliveries CC On occasion,KCDA Members will place orders near the end of the[Ontnacl period fordelivery after the contract period has expired. L Will your company Ironer orders placed during the contract period for future delivery? No Yes_X_ Yes,but only ifdelivened before December of the capiring year. Gal or Bid L'umpauy!same. L.19 ,C ++ C Signature 0 E L a L Page 2 of 2 �D.r N Q U Y c 0 E s v .r Q Packet Pg. 287 8.0 KENT DATE: November 15, 2022 TO: Kent City Council SUBJECT: 2023 Water Treatment Chemical Supply Goods & Services Agreement with Northstar Chemical, Inc - Authorize MOTION: I move to authorize the Mayor to sign the 2023 Water Treatment Chemical Supply Agreement with Northstar Chemical, Inc. for water treatment supply chemicals, in an amount not to exceed $217,520, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. SUMMARY: The City advertises for water treatment supply chemicals annually. This ensures that the water utility is paying a consistent price throughout the year. The purpose of water treatment is to meet state and federal regulations. Sodium hydroxide is used in the water system as a pH adjustment for corrosion control and sodium hypochlorite is used to disinfect the water supply and protect it from bacterial contamination. BUDGET IMPACT: There are no unbudgeted impacts as this is an annual expense planned for in the Water Utility operating budget. SUPPORTS STRATEGIC PLAN GOAL: Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. ATTACHMENTS: 1. Northstar Chemical, Inc. Agreement (PDF) 11/07/22 Public Works Committee MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS]Next: 11/15/2022 7:00 PM MOVER: Satwinder Kaur, Councilmember SECONDER: Marli Larimer, Councilmember AYES: Brenda Fincher, Satwinder Kaur, Marli Larimer Packet Pg. 288 8.O.a 1 -40,�O�. 11� KE4 NT I I I ti c.T 1�I GOODS & SERVICES AGREEMENT between the City of Kent and Northstar Chemical, Inc. E THIS AGREEMENT is made by and between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Northstar Chemical, Inc. organized under the laws of the State of Washington, located and doing business at 14200 SW Tualatin-Sherwood Road, Sherwood, OR 97140, Phone: (503) a 625-3770, Contact: Matt Werger (hereinafter the "Vendor"). AGREEMENT ci E I. DESCRIPTION OF WORK. U r The Vendor shall provide the following goods and materials and/or perform the following services for E the City: a a� LL r L The Vendor shall supply the City of Kent Water Department with water treatment chemicals (bid items 7, 10, 11, 12, and 13) according to the bid proposal submitted October 19, 2022, which is attached as Exhibit A and incorporated by this reference. N 0 N Cn M M M C d E d The Vendor acknowledges and understands that it is not the City's exclusive provider of these goods, materials, or services and that the City maintains its unqualified right to obtain these goods, materials, and a services through other sources. ci c II. TIME OF COMPLETION. Upon the effective date of this Agreement, the Vendor shall complete the work and provide all goods, materials, and services by December 31, 2023. E as III. COMPENSATION. The City shall pay the Vendor an amount not to exceed Two Hundred U Seventeen Thousand, Five Hundred Twenty Dollars ($217,520), including applicable Washington State Sales Tax, for the goods, materials, and services contemplated in this Agreement. The City shall pay the Vendor z the following amounts according to the following schedule: o Z c Compensation of up to $217,520 is based on an estimate of annual need. Actual need may E vary as follows: Item #7: Zero to 10,000 Gallons r Item #10: Zero to 96,000 Gallons Q Item #11: Zero to 12,000 Gallons Item #12: Zero to 1,000 Gallons Item #13: Zero to 8,000 Gallons Therefore, actual compensation will be between $0 and $217,520 and be based on the exact quantity of chemicals ordered by the City. GOODS & SERVICES AGREEMENT - 1 (Over$20,000, including WSST) Packet Pg. 289 8.O.a Card Payment Program. The Vendor may elect to participate in automated credit card payments provided for by the City and its financial institution. This Program is provided as an alternative to payment by check and is available for the convenience of the Vendor. If the Vendor voluntarily participates in this Program, the Vendor will be solely responsible for any fees imposed by financial institutions or credit card companies. The Vendor shall not charge those fees back to the City. If the City objects to all or any portion of an invoice, it shall notify the Vendor and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. E A. Defective or Unauthorized Work. The City reserves its right to withhold payment from the L Vendor for any defective or unauthorized goods, materials or services. If the Vendor is Q unable, for any reason, to complete any part of this Agreement, the City may obtain the goods, materials or services from other sources, and the Vendor shall be liable to the City for a any additional costs incurred by the City. "Additional costs" shall mean all reasonable costs, in including legal costs and attorney fees, incurred by the City beyond the maximum Agreement n price specified above. The City further reserves its right to deduct these additional costs .2 incurred to complete this Agreement with other sources, from any and all amounts due or to E become due the Vendor. v r c B. Final Payment: Waiver of Claims. VENDOR'S ACCEPTANCE OF FINAL PAYMENT SHALL CONSTITUTE A WAIVER OF CLAIMS, EXCEPT THOSE PREVIOUSLY AND PROPERLY MADE AND E IDENTIFIED BY VENDOR AS UNSETTLED AT THE TIME REQUEST FOR FINAL PAYMENT IS MADE. L d IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in N accordance with Ch. 51.08 RCW, the parties make the following representations: N rn A. The Vendor has the ability to control and direct the performance and details of its M work, the City being interested only in the results obtained under this Agreement. c B. The Vendor maintains and pays for its own place of business from which the Vendor's services under this Agreement will be performed. L C. The Vendor has an established and independent business that is eligible for a business a deduction for federal income tax purposes that existed before the City retained the c Vendor's services, or the Vendor is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this MU Agreement. D. The Vendor is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. 0 z E. The Vendor has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by the Vendor's a business, and has obtained a Unified Business Identifier (UBI) number from the State E of Washington. U r r F. The Vendor maintains a set of books dedicated to the expenses and earnings of its Q business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. GOODS & SERVICES AGREEMENT - 2 (Over$20,000, including WSST) Packet Pg. 290 8.O.a VI. CHANGES. The City may issue a written amendment for any change in the goods, materials or services to be provided during the performance of this Agreement. If the Vendor determines, for any reason, that an amendment is necessary, the Vendor must submit a written amendment request to the person listed in the notice provision section of this Agreement, Section XV(D), within fourteen (14) calendar days of the date the Vendor knew or should have known of the facts and events giving rise to the requested change. If the City determines that the change increases or decreases the Vendor's costs or time for performance, the City will make an equitable adjustment. The City will attempt, in good faith, to reach agreement with the Vendor on all equitable adjustments. However, if the parties are unable to agree, the City will determine the equitable adjustment as it deems appropriate. The Vendor shall proceed with the amended work upon receiving either a written amendment from the City or an oral order from the City before actually receiving the written amendment. If the Vendor fails to require an amendment within the E time allowed, the Vendor waives its right to make any claim or submit subsequent amendment requests for L that portion of the contract work. If the Vendor disagrees with the equitable adjustment, the Vendor must Q complete the amended work; however, the Vendor may elect to protest the adjustment as provided in subsections A through E of Section VIII, Claims, below. Q- Q. The Vendor accepts all requirements of an amendment by: (1) endorsing it, (2) writing a separate acceptance, or (3) not protesting in the way this section provides. An amendment that is accepted by the .2 Vendor as provided in this section shall constitute full payment and final settlement of all claims for contract aEi time and for direct, indirect and consequential costs, including costs of delays related to any work, either j covered or affected by the change. m VII. FORCE MA)EURE. Neither party shall be liable to the other for breach due to delay or failure in performance resulting from acts of God, acts of war or of the public enemy, riots, pandemic, fire, flood, T or other natural disaster or acts of government ("force majeure event"). Performance that is prevented or L delayed due to a force majeure event shall not result in liability to the delayed party. Both parties represent to the other that at the time of signing this Agreement, they are able to perform as required and their performance will not be prevented, hindered, or delayed by the current COVID-19 pandemic, any existing N state or national declarations of emergency, or any current social distancing restrictions or personal N protective equipment requirements that may be required under federal, state, or local law in response to rn the current pandemic. M If any future performance is prevented or delayed by a force majeure event, the party whose performance is prevented or delayed shall promptly notify the other party of the existence and nature of the force majeure event causing the prevention or delay in performance. Any excuse from liability shall be effective only to the extent and duration of the force majeure event causing the prevention or delay in performance and, provided, that the party prevented or delayed has not caused such event to occur and a continues to use diligent, good faith efforts to avoid the effects of such event and to perform the obligation. Notwithstanding other provisions of this section, the Vendor shall not be entitled to, and the City m2 shall not be liable for, the payment of any part of the contract price during a force majeure event, or any E costs, losses, expenses, damages, or delay costs incurred by the Vendor due to a force majeure event. v Performance that is more costly due to a force majeure event is not included within the scope of this Force Majeure provision. z L If a force majeure event occurs, the City may direct the Vendor to restart any work or performance Z that may have ceased, to change the work, or to take other action to secure the work or the project site during the force majeure event. The cost to restart, change, or secure the work or project site arising from a direction by the City under this clause will be dealt with as a change order, except to the extent that the E loss or damage has been caused or exacerbated by the failure of the Vendor to fulfill its obligations under um this Agreement. Except as expressly contemplated by this section, all other costs will be borne by the Q Vendor. VIII. CLAIMS. If the Vendor disagrees with anything required by an amendment, another written order, or an oral order from the City, including any direction, instruction, interpretation, or determination by the City, the Vendor may file a claim as provided in this section. The Vendor shall give written notice to the City of all claims within fourteen (14) calendar days of the occurrence of the events giving rise to the claims, or within fourteen (14) calendar days of the date the Vendor knew or should have known of the facts GOODS & SERVICES AGREEMENT - 3 (Over$20,000, including WSST) Packet Pg. 291 8.O.a or events giving rise to the claim, whichever occurs first . Any claim for damages, additional payment for any reason, or extension of time, whether under this Agreement or otherwise, shall be conclusively deemed to have been waived by the Vendor unless a timely written claim is made in strict accordance with the applicable provisions of this Agreement. At a minimum, a Vendor's written claim shall include the information set forth in subsections A, items 1 through 5 below. FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS ARISING IN c ANY WAY FROM THE FACTS OR EVENTS SURROUNDING THAT CLAIM OR CAUSED BY E THAT DELAY. L A. Notice of Claim. Provide a signed written notice of claim that provides the following information: �- Q. 1. The date of the Vendor's claim; n 2. The nature and circumstances that caused the claim; 2 3. The provisions in this Agreement that support the claim; E 4. The estimated dollar cost, if any, of the claimed work and how that estimate v was determined; and 5. An analysis of the progress schedule showing the schedule change or disruption if the Vendor is asserting a schedule change or disruption. a� L B. Records. The Vendor shall keep complete records of extra costs and time incurred as a result L of the asserted events giving rise to the claim. The City shall have access to any of the Vendor's records needed for evaluating the protest. M N The City will evaluate all claims, provided the procedures in this section are followed. If the N City determines that a claim is valid, the City will adjust payment for work or time by an equitable adjustment. No adjustment will be made for an invalid protest. M M C. Vendor's Duty to Complete Protested Work. In spite of any claim, the Vendor shall proceed promptly to provide the goods, materials and services required by the City under this Agreement. L D. Failure to Protest Constitutes Waiver. By not protesting as this section provides, the Vendor a also waives any additional entitlement and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). U E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the procedures of this E section, the Vendor completely waives any claims for protested work and accepts from the v City any written or oral order (including directions, instructions, interpretations, and determination). r N t L IX. LIMITATION OF ACTIONS. VENDOR MUST, IN ANY EVENT, FILE ANY LAWSUIT ARISING Z FROM OR CONNECTED WITH THIS AGREEMENT WITHIN 120 CALENDAR DAYS FROM THE DATE THE CONTRACT WORK IS COMPLETE OR VENDOR'S ABILITY TO FILE THAT SUIT SHALL BE FOREVER BARRED. 44i THIS SECTION FURTHER LIMITS ANY APPLICABLE STATUTORY LIMITATIONS PERIOD. E U X. WARRANTY. The Vendor warrants that it will faithfully and satisfactorily perform all work Q provided under this Agreement in accordance with the provisions of this Agreement. In addition to any other warranty provided for at law or herein, this Agreement is additionally subject to all warranty provisions established under the Uniform Commercial Code, Title 62A, Revised Code of Washington. The Vendor warrants goods are merchantable, are fit for the particular purpose for which they were obtained, and will perform in accordance with their specifications and the Vendor's representations to City. The Vendor shall promptly correct all defects in workmanship and materials: (1) when the Vendor knows or should have known of the defect, or (2) upon the Vendor's receipt of notification from the City of the existence or GOODS & SERVICES AGREEMENT - 4 (Over$20,000, including WSST) Packet Pg. 292 8.O.a discovery of the defect. In the event any part of the goods are repaired, only original replacement parts shall be used—rebuilt or used parts will not be acceptable. When defects are corrected, the warranty for that portion of the work shall extend for an additional year beyond the original warranty period applicable to the overall work. The Vendor shall begin to correct any defects within seven (7) calendar days of its receipt of notice from the City of the defect. If the Vendor does not accomplish the corrections within a reasonable time as determined by the City, the City may complete the corrections and the Vendor shall pay all costs incurred by the City in order to accomplish the correction. XI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any sub-contract, the Vendor, its sub-contractors, or any person acting on behalf of the Vendor or sub-contractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national E origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who L is qualified and available to perform the work to which the employment relates. The Vendor shall execute Q the attached City of Kent Non-Discrimination Policy Declaration and comply with City Administrative Policy 1.2. a XII. INDEMNIFICATION. The Vendor shall defend, indemnify and hold the City, its officers, N officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or .2 suits, including all legal costs and attorney fees, arising out of or in connection with the Vendor's E performance of this Agreement, except for that portion of the injuries and damages caused by the City's j negligence. r c m The City's inspection or acceptance of any of the Vendor's work when completed shall not be grounds to avoid any of these covenants of indemnification. L IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE VENDOR'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER N ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. N rn In the event the Vendor refuses tender of defense in any suit or any claim, if that tender was made M pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Vendor's part, then the Vendor shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Vendor's part. a The provisions of this section shall survive the expiration or termination of this Agreement. c XIII. INSURANCE. The Vendor shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. E XIV. WORK PERFORMED AT VENDOR'S RISK. The Vendor shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at the Vendor's own risk, and the Vendor shall be responsible for any loss of or damage to materials, tools, or Z other articles used or held for use in connection with the work. c m XV. MISCELLANEOUS PROVISIONS. E U A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its r contractors and consultants to use recycled and recyclable products whenever practicable. A price Q preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. GOODS & SERVICES AGREEMENT - 5 (Over$20,000, including WSST) Packet Pg. 293 8.O.a C. Resolution of Disputes and Governing. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section XII of this Agreement. E m m L D. Written Notice. All communications regarding this Agreement shall be sent to the parties at Q the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or a certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this in Agreement or such other address as may be hereafter specified in writing. n E. Assignment. Any assignment of this Agreement by either party without the written consent aEi of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, U the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. E ca F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and the Vendor. L m G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative N of the City, and such statements shall not be effective or be construed as entering into or forming a part of N or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any M language contained in this Agreement, the terms of this Agreement shall prevail. c H. Compliance with Laws. The Vendor agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to the Vendor's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of a the performance of those operations. ci c I. Public Records Act. The Vendor acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, emails, and other records prepared or gathered by the Vendor in its performance of this Agreement may be E subject to public review and disclosure, even if those records are not produced to or possessed by the City v of Kent. As such, the Vendor agrees to cooperate fully with the City in satisfying the City's duties and L obligations under the Public Records Act. z L J. City Business License Required. Prior to commencing the tasks described in Section I, 0 z Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. E K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any U number of counterparts, each of which shall constitute an original, and all of which will together constitute Q this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. GOODS & SERVICES AGREEMENT - 6 (Over$20,000, including WSST) Packet Pg. 294 8.O.a IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. All acts consistent with the authority of this Agreement and prior to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed to have applied. VENDOR: CITY OF KENT: By: By: E Print Name: Print Name: Dana Ralph L a� Its Its Mayor a a DATE: DATE: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: U VENDOR: CITY OF KENT: m E Matt Werger Chad Bieren, P.E. R Northstar Chemical, Inc. City of Kent 14200 SW Tualatin-Sherwood Road 220 Fourth Avenue South ~L Sherwood, OR 97140 Kent, WA 98032 (503) 625-3770 (telephone) (253) 856-5500 (telephone) N (503) 625-1478 (facsimile) (253) 856-6500 (facsimile) N APPROVED AS TO FORM: c` M C d E Kent Law Department L ATTEST: Q c R Kent City Clerk aEi U L P:\Admi n\Contracts\Da ni +�L+ 0 Z C d E t V fC r..r r..r Q GOODS & SERVICES AGREEMENT - 7 (Over$20,000, including WSST) Packet Pg. 295 8.O.a DECLARATION CITY OF KENT NON-DISCRIMINATION POLICY The City of Kent (City) is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors, consultants, vendors, and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. a� E The City of Kent and its contractors are subject to and will comply with the following: L a • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 21 252), (prohibits discrimination on the basis of race, color, national origin); • 49 C.F.R. Part 21 (entitled Non-discrimination In Federally-Assisted Programs Of The Department Of Transportation-Effectuation Of Title VI Of The Civil E Rights Act Of 1964); r • 28 C.F.R. section 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964). a� LL r • Ch. 49.60 RCW (Washington Law Against Discrimination) M The preceding statutory and regulatory cites hereinafter are referred to as "the Acts and o Regulations". N on M The following statements specifically identify the requirements the City deems necessary for any am contractor, subcontractor, or supplier on this specific Agreement to adhere to. An affirmation of all of the following is required for this Agreement to be valid and binding. If any contractor, subcontractor, or supplier willfully misrepresents themselves with regard to the directives outlined below, it will be considered a breach of contract and it will be at the City's sole determination a regarding suspension or termination for all or part of the Agreement. The statements are as follows: U E 1. I have read the attached City of Kent administrative policy number 1.2. U L 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, y race, color, national origin, age, or the presence of all sensory, mental or physical disability. 0 z 3. During the time of this Agreement I, the prime contractor, will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and Q promotion of women and minorities. 5. During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees as follows: EEO COMPLIANCE DOCUMENTS - 1 of 5 Packet Pg. 296 8.O.a A. Compliance with Regulations: The contractor, subcontractor, consultant, vendor, and supplier (hereinafter "Contractor") will comply with all Acts and the Regulations relative to non-discrimination, including those applicable to Federally- assisted programs of the U.S. Department of Transportation, State-assisted programs through the Washington State Department of Transportation, and generally under Washington's Law Against Discrimination, Ch. 49.60 RCW, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract. B. Non-discrimination: The contractor, with regard to the work performed by it E during the contract, will not discriminate on the grounds of race, color, or national L origin in the selection and retention of subcontractors, including procurements of Q materials and leases of equipment. The contractor will not participate directly or 21 indirectly in the discrimination prohibited by the Acts and the Regulations, including 3 employment practices when the contract covers any activity, project, or program N_ set forth in Appendix B of 49 CFR Part 21. E as C. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including E procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and the Regulations relative to non-discrimination on the grounds of race, color, or national origin. M N D. Information and Reports: The contractor will provide all information and reports N required by the Acts and Regulations and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its M facilities as may be determined applicable to contractor's contract by the City or the Washington State Department of Transportation to be pertinent to ascertain compliance with such Acts and Regulations and instructions. Where any information E required of a contractor is in the exclusive possession of another who fails or ;v refuses to furnish the information, the contractor will so certify to the City or the a Washington State Department of Transportation, as appropriate, and will set forth J what efforts it has made to obtain the information. — U E. Sanctions for Noncompliance: In the event of a contractor's noncompliance with E the non-discrimination provisions of this contract, the City will impose such contract sanctions as it or the Washington State Department of Transportation may determine to be appropriate, including, but not limited to: L O a. withholding payments to the contractor under the contract until the Z contractor complies; and/or b. cancelling, terminating, or suspending a contract, in whole or in part. E U F. Incorporation of Provisions: The contractor will include the provisions of a paragraphs (A) through (F) above in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts and Regulations and directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the City or the Washington State Department of Transportation may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor becomes involved in, EEO COMPLIANCE DOCUMENTS - 2 of 5 Packet Pg. 297 8.O.a or is threatened with litigation by a subcontractor, or supplier because of such direction, the contractor may request the City to enter into any litigation to protect the interests of the City. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States. 6. During the performance of this contract, the contractor, for itself, its assignees, and successors in interest agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: aD E Pertinent Non-Discrimination Authorities: a L Q i. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 3 21. U) cu ii. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, .2 (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and L) projects); iii. Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discriminationCU a� on the basis of sex); iv. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, r (prohibits discrimination on the basis of disability); and 49 CFR Part 27; V. The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), o (prohibits discrimination on the basis of age); N vi. Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as M amended, (prohibits discrimination based on race, creed, color, national origin, or sex); vii. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, E coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by a expanding the definition of the terms "programs or activities" to include all of the S programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); E a) viii. Titles II and III of the Americans with Disabilities Act, which prohibit discrimination � on the basis of disability in the operation of public entities, public and private r transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation z regulations at 49 C.F.R. parts 37 and 38; ix. The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); X. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Q Populations and Low-Income Populations, which ensures Non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; EEO COMPLIANCE DOCUMENTS - 3 of 5 Packet Pg. 298 8.O.a xi. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); xii. Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). xiii. Washington Law Against Discrimination (Ch. 49.60 RCW) E as L 7. The submission of the final invoice for this contract will constitute a reaffirmation that the Q preceding statements were complied with during the course of the contract's performance. 2, a Q. By signing below, I agree to fulfill the five requirements referenced above. N E By: v r c For: E �a Title: L d Date: M N O N On M M M C d E d N L Q V V E V L r.+ N t L O Z Y E V r r Q EEO COMPLIANCE DOCUMENTS - 4 of 5 Packet Pg. 299 8.O.a CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: October 20, 2022 c as E SUBJECT: INCLUSIVE CONTRACTING SUPERSEDES: January 1, 1998 L a APPROVED BY Dana Ralph, Mayor 1 Q. POLICY: N Equal employment opportunity and non-discrimination in contracting requirements for the City of E Kent will conform to federal and state laws. All contractors, subcontractors, consultants, and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: LL r 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. M 2. Actively consider for promotion and advancement available minorities and women. N Further, all contractors, subcontractors, consultants, suppliers, grantees, or subgrantees of the M City, regardless of the value of the Agreement, are required to sign the City's Non-Discrimination Policy Declaration, prior to commencing performance. a� E Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract a and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to coordinate with the City's Title VI coordinator, and perform the following E duties for their respective departments. L 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these n regulations are familiar with the regulations and the City's equal employment opportunity policy. Z 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. U Q EEO COMPLIANCE DOCUMENTS - 5 of 5 Packet Pg. 300 8.O.a c a� EXHIBIT A m m L a 2, E U r c m E ca a� LL r L d M N O N On M M M C d E d N L tm Q V S V E U L N t L 0 Z Y E V r r Q Packet Pg. 301 8.O.a WATER TREATMENT CHEMICAL SUPPLY FOR 2023 PROPOSALFORM The undersigned hereby proposes to provide all equipment, labor, materials and supplies to perform the service as specified in this contract (see Special Provisions 1.3 & 1.6) for the following fees: Bidder's Name: Northstar Chemical, Inc E a a� Item Estimated Description Bid Unit Total Q Annual Unit Prices >4 Usage a- Q. 7 10,000 12 1/2% Sodium Hypochlorite in $3.04 $30,400.00 GALS* 500-1,000 Gal. Deliveries BULK GAL. FOB 212th St. Treatment Plant U r c m E Tota 1 $30,400.00 a L d *Estimated annual need is 10,000 Gals. Actual need may vary. N 0 N On M M M C d E d N L Q V V E V L r.+ N t L O Z Y Northstar Chemical, Inc E Company Submitting Proposal Q Authonz Signature Note: Contractor must submit a firm proposal for the contract term(s). Packet Pg. 302 8.O.a WATER TREATMENT CHEMICAL SUPPLY FOR 2023 PROPOSALFORM The undersigned hereby proposes to provide all equipment, labor, materials and supplies to perform the service as specified in this contract (see Special Provisions 1.4 & 1.6) for the following fees: Bidder's Name: Northstar Chemical, Inc E a a� L Item Estimated Description Bid Unit Total Annual Unit Prices Q Usage Q. 10 96,000 25% Sodium Hydroxide in $1.58 $151,680.00 N GALS* 4,000 Gal. Deliveries BULK GAL. 2 FOB Pump Station #5 E a� U r c m E Tota I $ 151,680.00 L d *Estimated annual need is 96,000 Gals. Actual need may vary. N 0 N On M M M C d E d N L Q V S V E V L N t L O Z Northstar Chemical, Inc c Company Submitting Proposal U Q Authoriz gnature Note: Contractor must submit a firm proposal for the contract term(s). Packet Pg. 303 8.O.a WATER TREATMENT CHEMICAL SUPPLY FOR 2023 PROPOSALFORM The undersigned hereby proposes to provide all equipment, labor, materials and supplies to perform the service as specified in this contract (see Special Provisions 1.4 & 1.6) for the following fees: Bidder's Name: Northstar Chemical, Inc E a a� Item Estimated Description Bid Unit Total Annual Unit Prices Q Usage a- Q. 11 12,000 25% Sodium Hydroxide in 1.58 $18,960.00 N GALS* 4,000 Gal. Deliveries BULK GAL. ° FOB East Hill Well U r c m E Total $ 18,960.00 L d *Estimated annual need is 12,000 Gals. Actual need may vary. M N O N On M M M C d E d N L Q V V E V L r.+ N t L O Z Y Northstar Chemical, Inc E Company Submitting Proposal Q Authors ignature Note: Contractor must submit a firm proposal for the contract term(s). Packet Pg. 304 8.O.a WATER TREATMENT CHEMICAL SUPPLY FOR 2023 PROPOSALFORM The undersigned hereby proposes to provide all equipment, labor, materials and supplies to perform the service as specified in this contract (see Special Provisions 1.4 & 1.6) for the following fees: Bidder's Name: Northstar Chemical, Inc E a� a� Item Estimated Description Bid Unit Total Annual Unit Prices Q Usage Q- Q. 12 1,000 25% Sodium Hydroxide $3.84 $3,840.00 in GALS* 1,000 to 2,000 Gal. Deliveries BULK GAL. FOB 212th Treatment Plant E a� U r c m E Total $3,840.00 LL r L d *Estimated annual need is 1,000 Gals. Actual need may vary. N O N On M M M C d E d N L Q V V E V L r.+ N t L O Z Y Northstar Chemical, Inc E Company Submitting Proposal U Q Authors ignature Note: Contractor must submit a firm proposal for the contract term(s). Packet Pg. 305 8.O.a WATER TREATMENT CHEMICAL SUPPLY FOR 2023 PROPOSAL FORM The undersigned hereby proposes to provide all equipment, labor, materials and supplies to perform the service as specified in this contract (see Special Provisions 1.4 & 1.6) for the following fees: Bidder's Name: Northstar Chemical, Inc E a� a� L Item Estimated Description Bid Unit Total Q Annual Unit Prices Usage Q- Q. 13 8,000 25% Sodium Hydroxide in $1.58 $ 12,640.00 N GALS* 4,000 Gal. Deliveries BULK GAL. FOB Guiberson Corrosion Facility E a� U r c m E Total $ 12,640.00 a L d *Estimated annual need is 8,000 Gals. Actual need may vary. N 0 N On M M M C d E d N L Q V E V E V L r.+ N t L O Z Y Northstar Chemical, Inc a Company Submitting Proposal Q Authorize Signature Note: Contractor must submit a firm proposal for the contract term(s). Packet Pg. 306 8.O.a EXHIBIT B INSURANCE REQUIREMENTS FOR SERVICE CONTRACTS Insurance The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. E a� a� A. Minimum Scope of Insurance Q 21 Contractor shall obtain insurance of the types described below: a 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability E coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. a� 2. Commercial General Liability insurance shall be written on ISO occurrence E a form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury L and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85. The City N shall be named as an insured under the Contractor's Commercial General N Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute M endorsement providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance E laws of the State of Washington. L B. Minimum Amounts of Insurance a c Contractor shall maintain the following insurance limits: CU 1. Automobile Liability insurance with a minimum combined single limit for E bodily injury and property damage of $1,000,000 per accident. L 2. Commercial General Liability insurance shall be written with limits no less N than $1,000,000 each occurrence, $2,000,000 general aggregate and a $2,000,000 products-completed operations aggregate limit. 0 z c m E t �a r r Q Packet Pg. 307 8.O.a EXHIBIT B (continued) C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Contractor's insurance coverage shall be primary insurance as respect , the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and E shall not contribute with it. a 2. The Contractor's insurance shall be endorsed to state that coverage shall not 21 be cancelled by either party, except after thirty (30) days prior written a notice by certified mail, return receipt requested, has been given to the City. in 3. The City of Kent shall be named as an additional insured on all policies •2 (except Professional Liability) as respects work performed by or on behalf of the contractor and a copy of the endorsement naming the City as additional U insured shall be attached to the Certificate of Insurance. The City reserves c the right to receive a certified copy of all required insurance policies. The E Contractor's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers N CD Insurance is to be placed with insurers with a current A.M. Best rating of not less than on ANII. M M E. Verification of Coverage a� E Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional a insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors E as Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Contractor. o z c m E U r r Q Packet Pg. 308 8.P • KENT *A S M IN G T O N DATE: November 15, 2022 TO: Kent City Council SUBJECT: King County Flood Control District - Cooperative Watershed Management Grant - Authorize MOTION: I move to authorize the Mayor to sign the King County Cooperative Watershed Management Grant Agreement, in the amount of $289,941, subject to final terms and conditions acceptable to the Public Works and Parks Directors and City Attorney. SUMMARY: The grant covers two separate projects: $200,000 for Public Works' Lower Russell Habitat Area A, and $89,941 for Parks' Mill Creek Canyon Riparian Revegetation. The Lower Russell Habitat Area A project involves the excavation of a new off- channel habitat area and installation of large woody structures that will provide rearing and refuge habitat for juvenile Chinook salmon. This project is associated with the Lower Russell Levee Setback project--part of the overall flood management strategy for the lower Green River. The City of Kent will use the Cooperative Watershed Management funding to conduct an alternatives analysis, wetland design, hydrogeological study, archaeological survey, geotechnical analysis, stakeholder coordination, refine the 60% preliminary design, prepare a maintenance, monitoring and adaptive management plan, and prepare permit documents to construct Habitat Area A. Mill Creek Canyon Riparian Revegetation will involve invasive weeds removal and subsequent replanting of the riparian corridor along Mill Creek at Mill Creek Canyon Park and Earthworks Park. In 2020, the City began a major cleanup and nature trail maintenance project through the Mill Creek Canyon Park stream corridor. This project will expand this effort by conducting riparian enhancement along 3,000 feet of Mill Creek. This work will increase community engagement, environmental education, nature trail usage, and participation in hands on volunteer events. BUDGET IMPACT: Grant funds will be added to the Drainage Fund ($200,000) for Public Works' Lower Russell Habitat Area A, and the General Fund ($89,941) for Parks' Mill Creek Canyon Riparian Revegetation. Packet Pg. 309 8.P SUPPORTS STRATEGIC PLAN GOAL: Innovative Government - Delivering outstanding customer service, developing leaders, and fostering innovation. Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. ATTACHMENTS: 1. Grant Agreement (PDF) 11/07/22 Public Works Committee MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS]Next: 11/15/2022 7:00 PM MOVER: Marli Larimer, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Brenda Fincher, Satwinder Kaur, Marli Larimer Packet Pg. 310 8.P.a Project Names: Award Numbers: Project No. 1: Habitat Area A 4.9.22.012 Project No.2: Mill Creek Canyon Riparian Revegetation 4.9.22.027 AGREEMENT FOR AWARD OF COOPERATIVE WATERSHED MANAGEMENT GRANT FUNDS BETWEEN THE CITY OF KENT AND KING COUNTY �. c L This Agreement is made between King County, a municipal corporation, and the City of Kent("Recipient"), for the purposes set forth herein. This Agreement shall be in effect from the date of execution to December 31, 2025. c Primary Contact for King County: Kim Harper, Grant Administrator, 206-477-6079, Kim.harper(kkin cg ounty.gov. Primary Contacts for Recipient: ; Project No. 1: Rowena Valencia-Gica, 253-856-5551, Rvalenciakkentwa.gov. d Project No. 2: Margaret Wagner,Natural Areas Specialist, 206-798-7894, Mwagner(kkentwa.gov. Q. 0 0 0 SECTION 1. RECITALS N C 1.1 Whereas, the King County Flood Control District("District") is a quasi-municipal 6 corporation of the State of Washington, authorized to provide funding for cooperative watershed management arrangements and actions for purposes of water quality, water v resource, and habitat protection and management; 0 0 U_ 1.2 Whereas King County is the service provider to the District under the terms of an 0 V interlocal agreement("ILA")by and between King County and the District, dated February 17, 2009, as amended, and as service provider implements the District's annual work program and budget; c M 1.3 Whereas, the Board of Supervisors of the District(the "Board"), the District's governing body, passed Resolution FCD 2021-12 on November 9, 2021, authorizing the King County executive or his designee to develop and administer a grant award program of up to $10,309,697 in 2022 for water quality, water resources and habitat restoration and management projects and activities in King County,provided that the project list is a approved by the Board; /L^ V 1.4 Whereas, in accordance with Resolution FCD2012-07.2 and in its capacity as service provider to the District, King County has established a grant award program, called the Cooperative Watershed Management Award Program, to fund water quality, water resources and habitat restoration and management projects and activities; a 1.5 Whereas, the Recipient submitted applications to its respective WRIA forum or committee for the Projects, as described in Exhibit A attached hereto and incorporated herein by this reference, and that body has recommended the Projects for funding under Pagel of 8 Packet Pg. 311 8.P.a Project Names: Award Numbers: Project No. 1: Habitat Area A 4.9.22.012 Project No.2: Mill Creek Canyon Riparian Revegetation 4.9.22.027 the Cooperative Watershed Management Grant Program in accordance with King County's Cooperative Watershed Management Grant Program Policies and Procedures, a copy of which has been furnished by King County to the Recipient and which are incorporated herein by this reference ("Grant Policies and Procedures"); 'L^ V 1.6 Whereas the District's Board of Supervisors has received a list of proposed projects that includes the Projects, and the Board of Supervisors has approved the Projects, in E Resolution FCD2022-09, for funding up to the amount of$289,941 as follows: $$200,000 for the Project titled"Habitat Area A", and $89,941 for the Project titled"Mill Creek Canyon Riparian Revegetation"; as 1.7 Whereas King County has received Scopes of Work and Budgets for the Projects from the Recipient and has determined that the Scopes of Work, attached hereto and o incorporated herein as Exhibit B-1 and B-2, collectively referred to as "Scopes of Work", and the Budgets, attached hereto and incorporated herein as Exhibit C ("Budget Summary"), are consistent with the Grant Policies and Procedures; 0. 0 1.8 Whereas, King County and the Recipient desire to enter into this Agreement for the ci purpose of establishing the terms and conditions under which King County will provide funding from the District in accordance with the Policies and Procedures, and the n Recipient will implement the Projects. c 6 L SECTION 2. AGREEMENT 0 13 2.1. The Recitals are an integral part of this Agreement and are incorporated herein by this 00 reference. 0 V 2.2. King County agrees to award the Recipient an award in the total amount of$289,941 S from District funds (the Award). The Award shall be used by the Recipient solely for the performance of the Projects. King County shall pay the Recipient in accordance with the M Grant Policies and Procedures. r c 2.3. The Recipient represents and warrants that it will only use the Award for the Scopes of Work of this Agreement and in accordance with the Project Budgets. The Recipient shall i be required to refund to King County that portion of the Award which is used for work or a tasks not included in the Scope of Work. Further, the Recipient agrees that King County may retain any portion of the Award that is not expended or remains after completion of the Scopes of Work and issuance of the Final Reports, as further described below. c as 2.4. Activities carried out for these Projects and expenses incurred by the Recipient may predate the execution date of this Agreement provided that 1) they have been identified by Recipient as being within the scopes of numbers 2) and 3)below, and have been a approved by King County as being within such scopes; 2) The activities are specified in the Scopes of Work of this Agreement; 3) the expenses are incurred in carrying out the Scopes of Work and are authorized by the Award as identified in the Budgets of this Page 2 of 8 Packet Pg. 312 8.P.a Project Names: Award Numbers: Project No. 1: Habitat Area A 4.9.22.012 Project No.2: Mill Creek Canyon Riparian Revegetation 4.9.22.027 Agreement; 4) such activities and expenses otherwise comply with all other terms of this Agreement; and 5) such activities and expenses do not occur prior to the date the grants were approved by the District and reimbursements shall be paid to the Recipient only after this Agreement has been fully executed. 'L^ V 2.5. The Recipient shall invoice King County for incurred expenses for each project separately using the Request for Payment form and Progress Report form, or online E equivalents to these forms upon the County's implementation of an online reporting database, for those documented and allowable expenses identified in the Budgets and according to the rules set forth in the Grant Policies and Procedures. Requests for payment shall be made no less frequently than every six months after the effective date of this Agreement nor more frequently than every three months after the aforementioned date. A Progress Report form shall be submitted with all payment requests. A one-time advance may be allowed, in the discretion of King County, for expenses anticipated to be incurred in the three months following the date of submission of the advance Request for '- Payment only for work that is included in the Scopes of Work of this Agreement, and identified as such in the Request for Payment. The amount of the advance may not c exceed 25% of the total award amount. Documentation of payments made from advances U shall be submitted to King County prior to any further requests for payment. .` N 2.6. The Recipient shall be required to submit to King County a final report for each Project which documents the Recipient's completion of the work in conformance with the terms of this Agreement within thirty(30) days after the completion of the work. The final v reports may be submitted on the Close-out Report form or online equivalent to this form 'a upon the County's implementation of an online reporting database. Each final report shall °o include a summary of each Project's successes and shall address the watershed benefits _ accomplished by the work. V aM c 2.7. The Recipient's expenditures of Award funds shall be separately identified in the Recipient's accounting records. If requested, the Recipient shall comply with other reasonable requests made by King County with respect to the manner in which Project expenditures are tracked and accounted for in the Recipient's accounting books and records. The Recipient shall maintain such records of expenditures as may be necessary to conform to generally accepted accounting principles as further described in Section 2.8 below, and to meet the requirements of all applicable state and federal laws. a c 2.8. The Recipient shall be required to track project expenses using the Budget Accounting and Reporting System for the State of Washington ("BARS") or Generally Accepted Accounting Principles set forth by the Financial Accounting Standards Board or by the Governmental Accounting Standards Board. 2.9. King County or its representative, and the District or its representative shall have the a right from time to time, at reasonable intervals, to audit the Recipient's books and records in order to verify compliance with the terms of this Agreement. The Recipient shall cooperate with King County and the District in any such audit. Page 3 of 8 Packet Pg. 313 8.P.a Project Names: Award Numbers: Project No. 1: Habitat Area A 4.9.22.012 Project No.2: Mill Creek Canyon Riparian Revegetation 4.9.22.027 2.10. The Recipient shall retain all accounting records and project files relating to this Agreement in accordance with criteria established by the Washington State Archivist Local Government Common Records Retention Schedule (CORE) as revised. 'L^ V 2.11. The Recipient shall ensure that all work performed by its employees, agents, contractors or subcontractors is performed in a manner which protects and safeguards the E environment and natural resources and which is in compliance with local, state and federal laws and regulations. The Recipient shall implement an appropriate monitoring system or program to ensure compliance with this provision. as 2.12. The Recipient agrees to indemnify, defend and hold harmless King County, and the District, their elected or appointed officials, employees and agents, from all claims, o alleged liability, damages, losses to or death of person or damage to property arising out of any acts or omissions of the Recipient, its employees, agents, contractors or subcontractors in performing its obligations under the terms of this Agreement. 0. 0 2.13. The Recipient agrees to acknowledge the District as a source of funding, and the WRIA 0 as a funding partner, for the Projects on all printed, online, and electronic documents; signage or press releases; audio-visual materials; or any other materials produced in n association with the Projects. Grant recipients shall submit documentation of c acknowledgement activities with their final reporting documents. c 0 U SECTION 3. GENERAL PROVISIONS 00 U_ 0 3.1. This Agreement shall be binding upon and inure to the benefit of the parties and their U respective successors and assigns. c 3.2. This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof. No prior or contemporaneous representation, inducement, promise or agreement between or among the parties which relate to the subject matter hereof which are not embodied in this Agreement shall be of any force or effect. as as L 3.3. No amendment to this Agreement shall be binding on any of the parties unless such a amendment is in writing and is executed by the parties. The parties contemplate that this Agreement may from time to time be modified by written amendment which shall be executed by duly authorized representatives of the parties and attached to this Agreement. c as 3.4. Each party warrants and represents that such party has full and complete authority to enter into this Agreement and each person executing this Agreement on behalf of a parry warrants and represents that he/she has been fully authorized to execute this Agreement a on behalf of such party and that such party is bound by the signature of such representative. Page 4 of 8 Packet Pg. 314 8.P.a Project Names: Award Numbers: Project No. 1: Habitat Area A 4.9.22.012 Project No.2: Mill Creek Canyon Riparian Revegetation 4.9.22.027 3.5. The Projects shall be completed by no later than December 31, 2025. In the event that the Projects are not completed by this date, King County has the discretion, but not the obligation to terminate this Agreement and retain any unexpended Award funds. c 3.6. This Agreement may be signed in multiple counterparts. c 3.7. If any provision of this Agreement shall be wholly or partially invalid or unenforceable E under applicable law, such provision will be ineffective to that extent only,without in any way affecting the remaining parts or provision of this Agreement, and the remaining provisions of this Agreement shall continue to be in effect. as 3.8. The amount of the Award has been fully funded by the District. To the extent that funding of the Award requires future appropriations by the King County Council, King County's obligations are contingent upon the appropriation of sufficient funds by the King County Council to complete the Scope of Work. If no such appropriation is made, this Agreement will terminate at the close of the appropriation year for which the last appropriation that provides funds under this Agreement was made. 0 .` N C KING COUNTY: RECIPIENT: c 0 U By By 00 U- 0 Name Name v a� c Title Title 0 Date Date r c m E m m L Q /L^ V d E V Q Page 5 of 8 Packet Pg. 315 8.P.a Project Names: Award Numbers: Project No. 1: Habitat Area A 4.9.22.012 Project No. 2: Mill Creek Canyon Riparian Revegetation 4.9.22.027 EXHIBIT A: Project Descriptions WRIA Project Recipient Description Leverage Award Conduct an alternatives analysis,wetland design, hydrogeological and other studies; coordinate ;a stakeholders; prepare a maintenance, monitoring and adaptive management plan; refine the 60% design;and begin preparing the permit application aEi documents for Habitat Area A(formerly a part of ca 9 Habitat Area A the Lower Russell Levee Setback. King County will $300,000 $200,000 complete the initial phases of the project including limited stakeholder coordination and up to draft m City of 60%design, after which the City of Kent will take w Kent over the project to do the remaining tasks to ; produce the final 60%design and initiate the permits application process. > Conduct invasive plant removal and subsequent Mill Creek Canyon replanting through the riparian corridor along Mill a 9 Riparian Creek at Mill Creek Canyon Park, Earthworks Park, $170,000 $89,941 0 and Senior Center Park in Kent.The project will be U Revegetation conducted through a combination of contractor, U staff,and volunteer efforts. TOTALS $470,000 $289,941 6 0 L r Project Locations: U Project No. 1: The project is located in WRIA 9 on the east bank of the Lower Green River at River Mile c 18.0-18.3 within the City of Kent.This area is downstream of the City of Kent's new Van Doren's Landing U- Park and includes a portion of the City of Kent's Green River Natural Resources Area (GRNRA).The site is Lj part of the Lower Russell Levee Project Habitat Areas. Y Project No. 2: South Fork Mill Creek; approximately 8.5 miles upstream of the confluence with the c Lower Green/Duwamish River via the Black River Pump Station. M r c m E m a� L Q r /L^ V Y E V r r Q Page 6 of 8 Packet Pg. 316 8.P.a Project Names: Award Numbers: Project No. 1: Habitat Area A 4.9.22.012 Project No. 2: Mill Creek Canyon Riparian Revegetation 4.9.22.027 EXHIBIT B-1: Scope of Work for Habitat Area A Estimated Month/Year Task Title Task Description(Include Activities and Deliverables) Percent of Task will be Grant Budget Completed Task 1: Project Submit reimbursement request forms, backup documentation for 5.5% October Administration billing,and progress reports at least every 6 months.Submit a 2025 (Required) Fiscal Closeout form and a Closeout Report form with the final reimbursement request. Deliverables include Progress Reports, 4 Reimbursement Requests, Invoice Processing, Billing Documentations, Fiscal Closeout,Other Finance forms. Task 2: Conduct an Alternatives Analysis focused for the design of 60% October Assessments Habitat Area A taking into consideration channel sinuosity, 2025 t habitat complexity, and flood storage capacity, Hydrogeologic Studies(to assist in the design of the off-channel and wetlands), and Wetlands Design and Hydrogeologic studies(based on microtopography, hydrogeologic factors, hydrologic connectivity, > and planting diversity); Prepare a monitoring, maintenance and L adaptive management plan. a Task 3: Cultural Conduct Archaeological Surveys and Section 406 consultations. 20% October o Resources 2025 U Task 5: Design Refine the 60%plan from King County and submit the final 60% 10% October V L Plans,Specifications,and Cost Estimate; Deliverables include 60% 2025 u_ Plans,Specifications,and Cost Estimate. Task 4: Meetings with stakeholders on project design and permitting 2.5% October r Stakeholder with meeting notes prepared. 2025 c Coordination U Task 6: Prepare preliminary permit application documents(DARPA,City of 2% October o Permitting Kent permits,SEPA). 2025 2 u_ 0 U EXHIBIT B-2: Scope of Work for Mill Creek Canyon Riparian Revegetation Y Estimated Month/Year c Task Title Task Description(Include Activities and Deliverables) Percent of Task will be M Grant Budget Completed Task 1: Project Submit reimbursement request forms, backup December Administration documentation for billing,and progress reports at least 2025 E E (Required) every 6 months.Submit a Fiscal Closeout form and a a0) Closeout Report form with the final reimbursement Q request. r Task 2: Photo Point Kent staff will establish at least 4 long term photopoints 5% November i Establishment before the first round of invasives removal and will re-take 2025 C9 them at least 2 more times before the end of this grant term. E Task 3:Knotweed and Kent staff will collect invasive species mapping to facilitate 5% June 2023 U Blackberry Mapping contractor coordination prior to treatment and to establish 0 r pre-treatment weed footprints. Q Page 7 of 8 Packet Pg. 317 8.P.a Project Names: Award Numbers: Project No. 1: Habitat Area A 4.9.22.012 Project No. 2: Mill Creek Canyon Riparian Revegetation 4.9.22.027 Estimated Month/Year Task Title Task Description(Include Activities and Deliverables) Percent of Task will be Grant Budget Completed Task 4: Blackberry, Kent Staff or Contractors will cut rings in all climbing ivy 5% December Climbing Ivy,and trees,will cut/stump treat weed trees in the project area 2024 L Weed Tree Cut Work (holly and laurel)and will cut large blackberry thickets to increase access and spray efficacy of herbicide treatments after resprouting. E a� Task 5:Blackberry, Contractors will conduct annual herbicide treatments of all 50% August 2025 Knotweed,and Ivy target weed species in the project area.We expect this to Herbicide Treatment be approximately 4 acres but more exact treatment area data will be collected during treatment. Task 6: Planting Kent staff,volunteers,and community partners will install 15% November N at least 1000 native plants along 1000 linear feet of Mill 2025 Creek targeted towards areas that fall below 2200 native stems per acre(either pre-project or after invasives d removal). +� Task 7:Environmental Kent staff,with at least two community partners,will 15% November `m Education and coordinate at least 3 community engagement and 2025 0 Community environmental education events in the project area. �j Engagement(including Volunteering) N Task 8: Project Quantitative vegetation monitoring to assess native stem 5% August 2025 p Monitoring density will be conducted once in 2023 and once in 2025. 0 Qualitative site evaluations to assess planting and invasives treatment success will be done at least once a year. 0 U 0 0 0 U EXHIBIT C: Budget Summary c Grant Award Amount `1 Budget Item Mill Creek Canyon Totals M Habitat Area A Riparian Revegetation Staffing $20,000 $20,800 $40,800 Project Supplies $5,500 $5,500 E a� Commercial Services&Crew Time $180,000 $58,550 $238,550 Q Office Expenses/Overhead $5,091 $5,091 c� Total $200,000 $89,941 $289,941 c m E t U 0 r r Q Page 8 of 8 Packet Pg. 318 8.Q • KENT *A S M IN G T O N DATE: November 15, 2022 TO: Kent City Council SUBJECT: Compost Procurement Ordinance - Adopt MOTION: I move to adopt Ordinance No. 44S2, amending Chapter 3.70 of the Kent City Code to add a new Section 3.70.OSS entitled "Procurement of Compost" to comply with a new state law requiring the City to plan for the use of compost in its projects. SUMMARY: In 2022, the state passed House Bill 1799 requiring cities to adopt a compost procurement ordinance by January 1, 2023. The purpose of this requirement is to help support the economic viability of processes that turn organic materials into finished products, such as compost, by encouraging cities to procure more compost for various projects such as landscaping, construction soil amendments, erosion prevention projects, and low-impact development. The creation of compost is important because it diverts organic materials out of landfills. In addition to reducing the number of materials entering our landfill, processing organic material into compost, and applying it to land improves soil health and reduces greenhouse gas emissions. The bill also requires cities to educate residents about the value of compost and report its compost procurement activities to the Department of Ecology every other year beginning December 2024. BUDGET IMPACT: Staff time needed to comply with unfunded state reporting requirements will be paid for as part of related project budgets. SUPPORTS STRATEGIC PLAN GOAL: Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. Inclusive Community - Embracing our diversity and advancing equity through genuine community engagement. ATTACHMENTS: 1. Compost Procurement Ordinance (PDF) Packet Pg. 319 8.Q 11/07/22 Public Works Committee MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS]Next: 11/15/2022 7:00 PM MOVER: Satwinder Kaur, Councilmember SECONDER: Marli Larimer, Councilmember AYES: Brenda Fincher, Satwinder Kaur, Marli Larimer Packet Pg. 320 8.Q.a ORDINANCE NO.4452 C c �a c AN ORDINANCE of the City Council of the City of Kent, Washington, amending Chapter 3.70 of o the Kent City Code to add a new Section 3.70.055 entitled "Procurement of Compost" to comply with a E new state law requiring the City to plan for the use of compost in its projects. o a N O O_ E RECITALS v A. In 2022, HB 1799 was passed requiring cities to adopt a M compost procurement ordinance by January 1, 2023. The purpose of this requirement is to help support the economic viability of processes that turn organic materials into finished products, such as compost, by encouraging o cities to procure more compost. These requirements are codified in RCW E 43.19A.150. O L B. The creation and use of compost is important because it diverts a M organic materials out of landfills. In addition to reducing the amount of 0. material going into landfills, processing organic material into compost and applying it to land improves soil health and reduces greenhouse gas E emissions. M U a C. To help achieve these objectives, cities are required to plan for the use of compost in various projects such as, landscaping, construction 1 Amend KCC 3.70 - Re: Procurement of Compost Packet Pg. 321 8.Q.a soil amendments, erosion prevention projects, and low-impact development. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: ORDINANCE a� SECTION 1. - Amendment - KCC 3.70.055. Chapter 3.70 of the Kent CU City Code is amended to add a new Section 3.70.055, entitled "Procurement o r of Compost", as follows: E aD L 3 Sec. 3.70.055. Procurement of Compost. o a A. Purpose. The purpose of this section is to increase the diversion of c organic materials going into landfills and thereby reduce methane emissions. E 0 As more organic materials are diverted and recycled, the increased use of compost or other finished compost products by local jurisdictions will help M support the economic viability of these processes and programs. 0 c B. Compost. For the purposes of this section, unless the context clearly o r requires otherwise, Compost shall mean a product created with composted E material as defined in RCW 70A.205.015(3), as now enacted or hereafter amended. Compost includes, but is not limited to, one hundred percent 0 a finished compost or blends that include compost as a primary ingredient. o a Mulch is a finished compost product if it contains a minimum of sixty percent E 0 composted material. Bark is not compost. a� E C. Planning. Before issuance of a solicitation for bids or proposals under r this chapter, departments should consider whether compost can be utilized a in the project. The city shall plan for the use of compost in projects under the following categories: 2 Amend KCC 3.70 - Re: Procurement of Compost Packet Pg. 322 8.Q.a 1. Landscaping projects; 2. Construction and postconstruction soil amendments; 3. Applications to prevent erosion, filter stormwater runoff, promote vegetation growth, or improve the stability and longevity of roadways; and 4. Low-impact development and green infrastructure to filter pollutants or keep water on-site, or both. �a L D. Priority. The City shall give priority to purchasing compost products o c from companies that: a� 1. Produce compost products locally; 0 2. Are certified by a nationally recognized organization; and a 3. Produce compost products that are derived from municipal 0 solid waste compost programs and meet quality standards comparable to 0 U standards adopted by the state Department of Transportation or adopted by rule by the state Department of Ecology. a� E. Reporting. The City shall submit a report covering its compost E L procurement activities to the state Department of Ecology in accordance 0 c with the requirements set forth in RCW 43.19A.150(5) as now enacted or E hereafter amended. 0 L SECTION 2. - Severability. If any one or more section, subsection, o 0. or sentence of this ordinance is held to be unconstitutional or invalid, such E decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. M U SECTION 3. - Corrections by City Clerk or Code Reviser. Upon a approval of the city attorney, the city clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the 3 Amend KCC 3.70 - Re: Procurement of Compost Packet Pg. 323 8.Q.a correction of clerical errors; ordinance, section, or subsection numbering; or references to other local, state, or federal laws, codes, rules, or regulations. SECTION 4. - Effective Date. This ordinance shall take effect and be in force 30 days from and after its passage, as provided by law. a� November 15, 2022 CU DANA RALPH, MAYOR Date Approved 0 r ATTEST: E a� L 3 V L November 15, 2022 a ch KIMBERLEY A. KOMOTO, CITY CLERK Date Adopted 0 CL November 18, 2022 Date Published M M APPROVED AS TO FORM: c c �a L 0 TAMMY WHITE, CITY ATTORNEY E a� Q 0 L Y U) 0 Q E 0 U c E t U r Q 4 Amend KCC 3.70 - Re: Procurement of Compost Packet Pg. 324 8.R • KENT *A S M IN G T O N DATE: November 15, 2022 TO: Kent City Council SUBJECT: 2022 Asphalt Overlays Traffic Calming Change Order - Authorize MOTION: I move to authorize payment of additional costs in excess of the Mayor's authority for the contract with Lakeside Industries, Inc., to complete the 2022 Asphalt Overlays, including additional traffic calming measures, subject to final terms and conditions acceptable to the Public Works Director and City Attorney. SUMMARY: The 2022 Asphalt Overlays project was awarded by Council to Lakeside Industries, Inc. on May 3, 2022. Work began shortly thereafter and the majority of the project improvements are complete. In the months following award of the contract, Transportation Engineering staff worked with neighborhood groups to identify traffic calming measures where speeding and cut through traffic were determined to be a livability issue, and where issues could be ameliorated with improvements, such as speed bumps and raised crosswalks. In order to complete the work as quickly as possible, which will provide relief to affected neighborhoods sooner rather than later, and because the traffic calming measures are similar work to the existing contract, it was determined that change orders to Lakeside Industries' contract would be the most efficient path forward. Because the additional work will require a contract amendment that would exceed the Mayor's authority for approval, staff is seeking Committee concurrence and Council authorization before moving ahead. BUDGET IMPACT: Additional costs for the traffic calming items will be $200,000 and will be paid using a combination of B&O Tax Fund and Solid Waste Utility Fund receipts, based on the location of the work. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. 11/07/22 Public Works Committee MOTION PASSES Packet Pg. 325 8.R RESULT: MOTION PASSES [UNANIMOUS]Next: 11/15/2022 7:00 PM MOVER: Marli Larimer, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Brenda Fincher, Satwinder Kaur, Marli Larimer Packet Pg. 326 8.S • KENT *A S M IN G T O N DATE: November 15, 2022 TO: Kent City Council SUBJECT: 2023 Legislative Agenda - Adopt MOTION: I move to adopt the City of Kent's 2023 state legislative agenda. SUMMARY: The City develops a state legislative agenda every year, which identifies the legislative priorities and policies for the City for the upcoming Washington state legislative session. This forms the basis for staff work during the upcoming session, and the positions the City will take as bills move through the Legislature. Contract lobbyist Briahna Murray of Gordon Thomas Honeywell Government Affairs met with the Mayor, Chief Administrative Officer, and department directors over the last few months to identify issues and priorities for the upcoming state legislative session. While this matter would have normally gone through the Operations and Public Safety Committee for initial review and discussion, and then on to the Consent agenda at the November 15 meeting for final approval, the Operations and Public Safety Committee agenda for November 1 was too full. As a result, the matter was instead discussed at the full Council meeting of November 1 on Other Business where Ms. Murray gave a presentation. It has now been moved to the Consent Agenda for this meeting (November 15) for approval. SUPPORTS STRATEGIC PLAN GOAL: Innovative Government - Delivering outstanding customer service, developing leaders, and fostering innovation. Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. Packet Pg. 327 8.S Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. Inclusive Community - Embracing our diversity and advancing equity through genuine community engagement. ATTACHMENTS: 1. 2023 Legislative Priorities(PDF) 11/01/22 City Council Meeting MOTION PASSES RESULT: MOTION PASSES [4 TO 3] Next: 11/15/2022 7:00 PM MOVER: Les Thomas, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Bill Boyce, Satwinder Kaur, Toni Troutner, Les Thomas NAYS: Brenda Fincher, Marli Larimer, Zandria Michaud Packet Pg. 328 8.S.a City of Kent 2023 Legislative Priorities Public Safety: Kent encourages the Legislature to pass public safety-centric laws aimed at protecting the community through safe and accountable police service, and offender accountability accompanied by required and available treatment. Kent supports legislative proposals that would make possession of a controlled substance an arrestable offense with deferred prosecution if offenders complete a treatment program. While Kent supports efforts to stop the revolving door of incarceration by treating the underlying conditions that lead to criminal activity, services must be available and proven, accompanied by real consequences for failure, and be equitably available. The City looks forward to a collaborative dialogue with the 2023 Legislature on these issues. Illegal Street Racing: Hundreds of illegal street racers congregate on Kent's streets to engage in illegal, high- speed street racing that endangers themselves and innocent bystanders. Kent asks that the Legislature a 0 provide enhanced tools to address this unique and challenging public safety concern, including but not limited Q to establishing consequences for those who promote illegal street racing and allowing for the seizure of vehicles used in illegal street racing. East Hill North Community Park: East Hill North Community Park is situated in the Panther Lake neighborhood, the City's most underserved park region. The City of Kent requests $2 million to complete the first phase of this new community park. In the first round of public engagement to develop a conceptual plan N for the park, 600 people engaged at 9 different community events. East Hill North Community Park is envisioned to be Kent's first green park that emphasizes preservation of the natural environment and a high- c quality nature experience for children and families. Phase 1 of this project includes parking, utilities, restroom, `... shelter, children's play area with nature-based play, nature trails, and ecological restoration consisting of le native meadows, forests, and wetlands. N d Transportation: Kent commends the Legislature for enacting the Move Ahead Washington package. As the L Legislature develops the 16-year spending plan for the package, Kent asks the state to program the city's •- projects for early delivery, including Meet Me on Meeker, the 224t" Street Corridor, and the Interurban Trail. 0 Kent also supports timely delivery of the Puget Sound Gateway Project, and the 1-405/SR 167 corridors. N The City encourages the state to continue conversations on how best to fund transportation projects into the CD J future and encourages future funding to be allocated to the preservation and maintenance of the local N CD transportation system. N c Modernization and Efficiency: Through the COVID pandemic, Kent along with other cities were forced to transition to digital, paperless functions. Through this transition the City learned of several state laws that �a could be modified to provide greater efficiency and modernization, including the following: a - Remove the requirement that a city redact body worn camera footage that is being requested by an attorney who is otherwise receiving the same footage unredacted through the discovery process. - Clarify that ordinances can be considered effective and "officially filed for use and examination by the public" when they are made readily available online. Similarly, codes, regulations, and laws should be effective when the City adopts them by reference. Packet Pg. 329 8.S.a 2023 Policy Document Administration/Human Resources: Public Records Act/Open Public Meetings Act— Kent will monitor proposals amending the Public Records Act and/or the Open Public Meetings Act and will support those proposals that provide increased cost recovery or greater efficiencies while maintaining transparency. Personnel Costs— Kent opposes legislation that would add new costs and requirements to employee benefit programs without accompanying funds. Access For Non-English-Speaking Individuals— Kent supports increased funding to ensure improved r communication and access to government for non-English-speaking individuals. o Q Economic Development: Economic Development Tools— Kent requests additional economic development tools, that assist in maintaining, expanding, and modernizing local infrastructure to help spur local private sector investment. Q a� Kent Valley Advanced Technology Teaching Center— Kent is excited about the development of the Kent a Valley Advanced Technology Teaching Center on the Naden property in the City's downtown. As the vision for •a, the site becomes further refined, the City is hopeful that the state will invest in a STEMnasium on the site to further youth opportunities and workforce development in the technology sector. c N Planning and Land Use M M Honoring Local Community Decisions: Kent encourages the Legislature to honor local decision-making authority on land use decisions. The City is the government closest to the people and is most responsive to the community in meeting its needs. 0 a Implementation Funding— Kent requests adequate time and funding to implement planning efforts mandated or directed by the state legislature. N SEPA Reform— Kent supports proposals that reform the State Environmental Policy Act to remove duplicative review, redundancies, and inefficiencies. c N r-i Housing = a� South King Housing and Homelessness Partners (SKHHP) — Kent partners with South King Housing and E Homelessness Partners to address affordable housing and homelessness regionally. The City will support a SKHHP's legislative efforts. a Affordable Housing Tools— Kent supports new funding tools for affordable housing. Any new tools should allow funding to be utilized for preservation and renovation, in addition to new construction, and should require affordable housing to be equitably distributed throughout the region. Housing Trust Fund — Kent supports full funding for the Housing Trust Fund and encourages a portion of the fund to be dedicated to the preservation of existing affordable housing units. Mobile Home Park Legislation— Kent supports proposals that preserve existing mobile home parks and enhance mobile home park tenant relocation assistance. Packet Pg. 330 8.S.a Encampment Cleanup Funding— Kent supports funding to assist cities with cleaning up homeless encampments. Finance Streamlined Sales Tax Mitigation— In partnership with the Legislature, Kent was successful in restoring the streamlined sales tax mitigation payments under the warehousing and manufacturing assistance program through 2026. The City will closely monitor any proposals impacting this program. Unfunded Mandates— Kent urges the Legislature to refrain from imposing new unfunded or underfunded mandates on cities and to protect local revenue authority critical to enabling cities to provide core services their residents depend upon. State-Shared Revenues— Kent supports ongoing funding for state-shared revenues, including liquor excise tax c revenue, liquor profit revenue, and municipal criminal justice revenue. a B&O Tax/Business Licensing— Kent will advocate to ensure that any legislation on local business & occupation taxes or business licensing is revenue-neutral and achievable for cities. Q a� 1% Property Tax— Kent supports legislative proposals that remove or increase the 1% cap on property tax levy •a increases. 2 as J Information Technology N Right-of-Way Access— Kent opposes any legislation that limits the City's control over the right-of-way. CD M Digital Equity— Kent supports digital equity efforts that will allow communities access to hardware, software, technology training, and technology services including internet and broadband connectivity. r •L Cybersecurity— Kent supports the state in the effort to provide financial and technical assistance to address a. cybersecurity threats. r Municipal Court A 0) Additional Funding for the State Toxicology Lab— Kent supports proposals that increase funding to the state J toxicology lab to allow evidence to be processed in a timely manner. N 0 N Parks c a� Park Maintenance and Operation Funding—Kent joins communities from throughout the state in requesting E $5 million for a grant program administered by the Recreation and Conservation Office to address the backlog of park maintenance and preservation needs throughout the state. a Recreation and Conservation Office Grant Programs— Kent supports full funding for grant programs administered through the Recreations and Conservation Office. Packet Pg. 331 8.S.a Public Safety Substance Abuse Treatment Grant Funding— Kent supports increased funding for therapeutic courts, navigation, case management, and other programs to assist individuals in access drug and alcohol assessment and treatment. Basic Law Enforcement Academy Funding— Kent supports increased funding for training classes at the Basic Law Enforcement Academy, and expansion of the Academy to regional locations. Human Trafficking— Kent supports efforts to stop human trafficking in Washington State. Vehicular Pursuits— Kent supports legislation clarifying the ability for law enforcement to conduct vehicle pursuits using a reasonable suspicion standard in specific circumstances. This is essential to allowing for the a effective and safe pursuit of suspects when there is an immediate threat to public safety. Kent will continue to -°a support safety standards and training for officers who engage in vehicle pursuits. Q a Police Body-Worn Cameras— Kent will monitor any legislation regulating police body-worn cameras. The City a) has developed local policies for the deployment of police body-worn cameras, including managing public Q as records requests associated with footage from the cameras. >_ �a Forfeiture— Kent opposes legislation that undermines the ability of law enforcement to conduct drug and property forfeiture operations. These forfeitures are an important tool in addressing illegal drug activity in the �JJ community and throughout South King County. N Co-Responder Funding— Kent supports increased funding for mental health co-responders, community M service officers and similar programs. N d r Public Works `o Reductions to the Waste Stream - Kent supports policies that reduce the waste stream, such as producer a responsibility proposals, incentivizing the reduction of plastics, and encouraging recycling. r Infrastructure Grant Programs— Kent supports ongoing funding to the Transportation Improvement Board, .A the WSDOT Pedestrian and Bicycle Program, Safe Routes to School Program, the Freight Mobility Strategic � Investment Board, Public Works Assistance Account, and Floodplains By Design. The City has successfully N 0 secured multiple grants from these important grant programs. N c a� Stormwater Funding— Kent supports increased grant funding for jurisdictions to meet the new NPDES permit E requirements. a Local Culvert Funding— Kent encourages the state to make fish passage investments on a watershed basis, funding both state and local culverts in a manner that maximizes the amount of fish habitat improved with each investment. Packet Pg. 332 8.T 1�# KENT DATE: November 15, 2022 TO: Kent City Council SUBJECT: Independent Salary Commission Ordinance — Adopt MOTION: I move to adopt Ordinance No. 4454, amending the Kent City Code to establish an Independent Salary Commission to review and set the salaries of the Mayor and members of the City Council. SUMMARY: Under our state's constitution, salaries for elected city officials cannot be diminished while an official is in office, nor can such officials' fix or raise their own compensation during their term in office. In order to allow salaries for elected city officials to be increased outside of an elected city official's term of office, the state legislature created a process in RCW 35.21.015 that allows an independent salary commission to review and establish salaries for elected city officials. Through that process, any increase in salary may be made effective without regard to an official's term of office. However, any decrease in salary is still constitutionally limited and cannot take effect until the elected city official begins a new term in office. An independent salary commission was last established in Kent back in 2015, through which base salaries were established for the positions of Mayor, the Council President, and members of Council. Beginning on January 1, 2016, a cost of living adjustment was applied to these salaries at a rate of 2.5% per year, which at that time, was anticipated to sufficiently address long-term salary concerns 'barring an extraordinary increase or decrease in inflation." For that reason, the independent salary commission requested that they be disbanded, which Council did through Ordinance No. 4169 on September 15, 2015. Unfortunately, the 2.5% cost of living adjustment has been under the CPI-W rate (Consumer Price Index for Urban Wage Earners and Clerical Workers) for five of the past seven years since the current salary schedule was adopted. The CPI-W rate is the typical rate the City uses to determine adjustments to employee wages and vendor contracts. Packet Pg. 333 8.T Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual HALFl HALF2 2012 2.8 2.8 2.7 2.7 2.3 1.4 2.5 2.9 2.2 2023 1.9 1.1 1.2 1.1 0.6 1.5 1,2. 1.4 1,0 2014 1.3' 2.6 2.2 2.1 2.1 1.1 1.9 1 2.0 1.9 2015 0.5 -0.2 1.1 1.2 0.8 2.3 0.9. 0.5 1.4 2026 2A 2.6 2.0 2.0 2.6 2.5 2.3 2.3 2.2 2017 3.7 3.3 3.0 2.8 3.4 4.0 3.3 3.2 3.5 2028 3.5 3.5 3.6 3.2 3.3 2.7' 3.4 3.6 3.1 2019 2.5 2.1 1.7 2.5 1.7 2.0 2.1L .1 2.2 2.0 2020 2.6 1.5 1.0 2.4 2.1 1.6 1.9 1.9 1.9 2021 1.7 3.7 6.3 5.1 6.3 7.8 4.8 3.3 6.2 2022 8.1 8.5 9.5 9.2 9.41 8.6 The City is currently undertaking a comprehensive review of salaries for its non- represented staff. Additionally, negotiations are underway for new collective bargaining agreements with the AFSCME and Teamsters unions, which are likely to address salary cost of living adjustments for the new contract term. The City also just recently negotiated a new collective bargaining agreement with the KPOA, the police officers' union, which also addressed cost of living adjustments through 2024. Accordingly, it seems appropriate to re-establish an independent salary commission to also undertake a review of the current salaries for the positions of the Mayor, the Council President, and members of the City Council and determine whether any changes should be made to those salaries. Several of our neighboring cities have established salary commissions who regularly review the salaries of their elected city officials, on either an annual or a multi-year schedule. (e.g., Auburn, Bellevue, Everett, Renton, Federal Way, Kirkland, Lakewood, Maple Valley, Olympia, etc.). Kent appears to be an outlier by the action it took in 2015 to disband its independent salary commission after the current salary schedule was adopted. Given that the CPI-W rate has often exceeded the 2.5% cost of living adjustment established in 2015 by Kent's last independent salary commission, it's possible that salaries for Kent's elected officials may have fallen behind those salaries paid by our neighboring cities. The draft ordinance includes the following provisions, which would become effective if adopted by Council: Commission would consist of 3 members; all registered voters and City residents: o Must be of mature judgment and ability to analyze and consider matter (KCC 2.50.060(A)(1)). o Appointed by Mayor; confirmed by Council (statutory requirement) o Appointed to 4-year terms o May serve no more than 2 terms each, whether consecutive or not (statutory requirement) o May be removed due to disqualifying change of residence, incapacity, incompetence, neglect of duty, or malfeasance in office (all statutory requirements) Packet Pg. 334 8.T o May not include any officer, official, or employee of City or their immediate family members (which means parents, spouse, siblings, children, or dependent relatives) (statutory requirement) • Meetings subject to Open Public Meetings Act (statutory requirement, Ch. 42.30 RCW) • Shall meet at least once per year to consider whether to review and/or adjust salaries • Initial meeting to occur within 30 days of appointment and confirmation; thereafter, by April 30th in any given year • Residents shall be provided an opportunity to comment on any proposed salary increase or decrease before any vote by the commission. (statutory requirement, Ch. 42.30 RCW) • Commission may request additional financial information from the Mayor or designee • Mayor or designee shall provide salary information from comparable cities, which must have a population of at least 25,000; be located within King, Pierce, or Snohomish County; and operate under a mayor-council plan of government under Chapters 35A.12 RCW or Title 35 RCW. • Requires schedule of salaries be filed no later than third Tuesday in November of each year to coincide with annual budget cycle. • Salary schedule adopted by commission is subject to referendum (statutory requirement) • Leaves existing salaries in place until they are replaced by a salary schedule adopted by an independent salary commission. If approved by the Committee, this ordinance will proceed for action tonight on the Consent Calendar at the City Council meeting. BUDGET IMPACT: None. SUPPORTS STRATEGIC PLAN GOAL: Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. ATTACHMENTS: 1. Salary Commission Ordinance (PDF) Packet Pg. 335 8.T.a r a ORDINANCE NO. 4454 -°a a i a� c AN ORDINANCE of the City Council of the City of Kent, Washington, to: (1) amend the Kent o City Code to add a new chapter 2.65, entitled c "Independent Salary Commission," to create a N commission to review, establish, and annually set, E increase, or decrease the salaries of the Mayor and E members of the City Council; and (2) amend Kent U City Code sections 2.01.010 and 2.02.020 relating to the salaries of the Mayor and members of the City in Council to provide for salary schedules established by an Independent Salary Commission. a a� a a� RECITALS A. The state Constitution places limits on how changes to an elected official's salary can be implemented. While no salary may be decreased until an elected official's current term ends, salary increases may go into effect at any time, so long as the entity authorizing the salary p` c increase is not setting their own salary. If the entity authorizing the salary ° N increase is setting their own salary, then the salary increase cannot be E E effective during that entity's current term in office. Under state law, Council U currently sets the salaries of councilmembers, the Mayor, and the municipal court judges. N r c a� B. Given these Constitutional limitations, the state Legislature enacted RCW 35.21.015, which expressly authorizes cities, towns and Q counties to create independent salary commissions to set elected officials' 1 Establish Independent Salary Commission Packet Pg. 336 8.T.a salaries. The action fixing the salary by the commission supersedes any other state statute, provision, or City ordinance related to either municipal budgets or to the fixing of salaries. Additionally, implementation of salaries established by an independent salary commission is not delayed because salaries are set by the independent salary commission and not the City �. 0 Council. Additionally, it is more appropriate to have a separate, independent a i commission, rather than the City Council itself, objectively review and c establish the salaries of these elected officials. L O C. The City has previously convened an independent salary c commission to review and set the salaries of the Mayor and members of the N E City Council. The prior commission last convened in 2015, and at that time, E U it adopted the current salaries provided for in KCC 2.01.010 and KCC �a 2.02.020, which have increased annually thereafter at a rate of 2.5%, which has been below the Consumer Price Index and rate of inflation for several years resulting in current salaries that appear below that provided for in a a� comparable cities. For that reason, the City's Human Resources and Finance Departments have recommended the formation of a new Independent LO M Salary Commission to evaluate the current salaries paid for the positions of a� Mayor and members of the City Council. 0 c NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, pL r- WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: .0 E ORDINANCE E 0 U SECTION 1. - Amendment. The following chapter, chapter 2.65, entitled "Independent Salary Commission," shall be added to the Kent City N r Code as follows: E 0 2 Establish Independent Salary Commission Packet Pg. 337 8.T.a CHAPTER 2.65 INDEPENDENT SALARY COMMISSION Sec. 2.65.010. Establishment and purpose. A. Independent Salary Commission Established. A salary commission is �. 0 hereby established pursuant to RCW 35.21.015, hereinafter referred to as a i the City of Kent independent salary commission. c B. Purpose of Commission. The purpose of the independent salary o commission shall be to review and establish the salaries of the members of c the city council and the mayor. The salary authority of the independent N E salary commission shall include all compensation that may be paid to or E U received by council members and the mayor, whether or not it is identified �a as salary. Further, the salaries identified by the independent salary commission shall be uniform among the same category or class of elected officials. This provision, however, does not prevent or preclude the a a� independent salary commission from providing for a different salary for the council member selected as the council president. Rather, the independent LO M salary commission would be entitled to consider the additional duties of the a� council president in setting salaries for that position. 0 c C. Salary of Municipal Court Judge Excluded. The commission will not p` a review or set the salaries of the City's municipal court judges, which .0 pursuant to KCC 2.34.050 equal the salary of district court judges as set by E E the Washington Citizens' Commission on Salaries for Elected Officials. c0 0 D. Ch. 2.50 KCC Supplements this Chapter. The provisions of Ch. 2.50 in KCC shall supplement the provisions in this chapter with respect to the independent salary commission. If there is a conflict between any provision 0 in Ch. 2.50 KCC and a provision in this chapter, the provision in this chapter Q shall control. 3 Establish Independent Salary Commission Packet Pg. 338 8.T.a Sec. 2.65.020. Membership. A. The independent salary commission shall consist of three members who shall be registered voters and residents of the City of Kent, appointed by the mayor and confirmed by the city council. a 0 B. The members of the independent salary commission shall serve a i without compensation, except for reasonable reimbursement for their c expenses in accordance with state law and City ordinance. L O C. Each member of the independent salary commission shall serve a c 0 term of four years, except that the first three commission members shall be N E appointed for different terms, as follows: one member to serve for a period c U of two years, one member to serve for a period of three years, and one �a member to serve for a period of four years. Alternate members may be appointed and confirmed in accordance with Ch. 2.50 KCC. a� 0_ D. No member may be appointed to more than two terms on the independent salary commission, whether or not those terms are held LO consecutively. , M d V E. The mayor may remove a commissioner at any time for cause of c incapacity, incompetence, neglect of duty, or malfeasance in office, or for a o disqualifying change of residence. o 0 E Sec. 2.65.030. Qualifications. E U A. No person shall be appointed to serve as a member or alternate member of the independent salary commission unless that person meets a� the qualifications set forth in KCC 2.50.060(A). E 0 a 4 Establish Independent Salary Commission Packet Pg. 339 8.T.a B. No city officer, official or employee, or an immediate family member of a city officer, official or employee, may serve on the commission. "Immediate family member," as used in this section, means the parents, spouse, siblings, children, or dependent relatives of the officer, official, or employee, whether or not living in the household of the officer, official or a 0 employee. a i a� c Sec. 2.65.040. Commission Operations. L A. The independent salary commission shall elect a chair and vice chair 0 from among its voting members as provided for in Ch. 2.50 KCC. N E E B. The meetings of the independent salary commission shall be subject U to the Open Public Meetings Act pursuant to Chapter 42.30 RCW. ? U) C. The independent salary commission, with the assistance of appointed staff, shall keep a written record of its proceedings, which shall be a public a a� record all in accordance with state law. LO D. The independent salary commission shall have the authority to raise and lower salaries of the city council and the mayor. A city council or mayoral salary increase or decrease shall occur only if a majority of the members of the commission vote in favor of the increase or decrease as o c provided for by Ch. 2.50 KCC. 0 N E E. The independent salary commission shall meet at least once each o U year to consider whether or not to review and/or adjust existing salaries for 0 the city council and the mayor. The initial meeting of the independent salary in commission shall take place within 30 days after the initial members of the independent salary commission have been appointed and confirmed. 0 Thereafter, the initial annual meeting of the independent salary commission a shall occur no later than April 30th, in any given year. 5 Establish Independent Salary Commission Packet Pg. 340 8.T.a F. Prior to a vote of the independent salary commission to raise or lower salaries, residents of the city shall have an opportunity to comment or submit comments in writing. An opportunity for comments shall be conducted in a manner that is consistent with the procedure used at r a regularly scheduled meetings of the city council for public comment. a i aD G. Prior to a vote of the independent salary commission to raise or lower = CU salaries, the commission may request, from the mayor or designee, L additional financial information and other relevant data, other than that 0 information provided in subsection H of this section, including but not limited N to information related to the various duties, assignments, responsibilities, E E 0 obligations and meetings of city council members. CU M H. The mayor or designee shall provide the independent salary (n commission with, and the commission shall consider, information regarding a salaries paid to members of city councils and mayors from comparable cities. Such comparable cities shall be comprised of cities having a LO population of at least 25,000 and located in King, Pierce, or Snohomish M County, and, for the purposes of the mayor, comparable cities shall be cities organized and operating under the mayor-council plan of government, c pursuant to Chapter 35A.12 RCW or RCW Title 35. 0 r_ 0 I. In its meeting(s), the independent salary commission shall review N and, if it so determines, amend and file its schedule of salaries for the city E 0 council and the mayor no later than the third Tuesday in November of each L) L year to coincide with the City's annual budget cycle. If necessary, the independent salary commission will also meet upon any other call by the a� chair or the mayor or by the majority vote of the city council. E r r a 6 Establish Independent Salary Commission Packet Pg. 341 8.T.a Sec. 2.65.050. Responsibilities. The independent salary commission shall have the following responsibilities: A. To study the relationship of salaries to the duties of the city council members and the mayor and those of comparable cities, as defined a hereinabove, and to establish a salary for the mayor and a uniform salary a for all council members, as described hereinabove, by either increasing or ' a� decreasing the existing salaries for the city council and the mayor by an affirmative vote as provided for by Ch. 2.50 KCC; 0 r- 0 B. To review salary schedules and file its amending salary schedules, if N any, not later than the third Tuesday in November of each year to coincide E E 0 with the City's annual budget cycle; provided, that this does not preclude L) the independent salary commission from reviewing and amending salary U) schedules more often than once per year if circumstances warrant; a� C. To submit each amended salary schedule to the city clerk, who will publish the complete schedule two times, at least one week apart, in the LO official newspaper of the city. The second publication date will be the official M filing date. The schedule will become effective 30 days after this date. D. The commission will use its best efforts to file its initial schedule of L salaries for the positions of Mayor, City councilmembers, and municipal 0 court judges with the city clerk no later than April 1, 2023. After that date, N the commission will review and, if it so determines, amend and file its salary E 0 schedules not later than the third Tuesday in November of each year to L) coincide with the City's annual budget cycle. The commission's initial schedule of salaries will have an effective date no sooner than January 1, r c a� 2023. E a 7 Establish Independent Salary Commission Packet Pg. 342 8.T.a E. The signature of the chair of the independent salary commission shall be affixed on each schedule submitted to the city clerk. The salary schedule will be subject to referendum petition in the same manner as a City ordinance, if a valid referendum petition is filed within thirty (30) days of the salary schedule's official filing date. �. 0 a F. The commission's established or amended salary schedule will become effective in the amounts, at the times, and under the conditions established in the schedule by the commission. Once filed, the City will 0 incorporate the schedule into the City budget without further action by the c City Council or the commission. N E E 0 G. Salary increases established by the independent salary commission shall be effective as to all city council members and the mayor regardless U) of their terms of office. Salary decreases established by the commission a� shall become effective as to incumbents at the commencement of their next a� 0_ subsequent terms of office. LO H. Existing salaries for the mayor and members of council established M by City ordinance or City budget, or by prior action of the independent salary commission, will remain in effect unless and until changed in accordance c with the provisions of this chapter. o r- 0 I. The terms and conditions of the commission's adopted salary N schedule will remain in effect until amended under the terms and conditions E E 0 of a new salary schedule filed in accordance with this chapter. U 0 Sec. 2.65.060. Salary schedule - Referendum petition. a� A. The independent salary commission's adopted salary schedule will be 0 subject to referendum in the same manner as a City ordinance. As required Q by law, a referendum petition on the commission's salary schedule must be 8 Establish Independent Salary Commission Packet Pg. 343 8.T.a filed with the city clerk within 30 days from the salary schedule's official filing date. If a valid referendum petition is filed, the salary increase or decrease will not go into effect unless approved at the referendum election. B. The City will submit referendum measures under this section to the a voters at the next following general or municipal election occurring thirty a (30) or more days after the petition is filed. Referendum measures will be a� otherwise governed by the provisions of the state Constitution, RCW 35A.11.100, and other laws generally applicable to referendum measures. o r_ 0 SECTION 2. - Amendment. Section 2.01.010 of the Kent City Code, 0 entitled 'Compensation of councilmembers," is amended as follows: E 0 U Sec. 2.01.010. Compensation of council members. U) A. Each city council member shall be paid a monthly salary of $1,174.65 a� effective July 3, 2015. The duly elected president of the city council shall be a paid a monthly salary of $1,238.20 effective July 3, 2015. LO A cost of living adjustment (COLA) equal to 2.5 percent of the annual M wages is to be applied to this salary effective January 1, 2016, and on January 1st of each subsequent year unless amended by the salary c commission. If the City's independent salary commission establishes a salary o` schedule for the City Council, those salaries will take effect at the times, in o N the amounts, and under the conditions established in the schedule, as N provided by law and by Ch. 2.65 KCC, and will replace the salaries set forth o U in KCC 2.01.010(A). B. Each council member may receive medical insurance coverage a� benefits for himself or herself as is provided to full-time employees of the E city. Additionally, each council member may, at his or her expense, elect to a 9 Establish Independent Salary Commission Packet Pg. 344 8.T.a obtain medical insurance coverage benefits for his or her family as is provided pursuant to city policy. SECTION 3. - Amendment. Section 2.02.010 of the Kent City Code, entitled "Compensation of Mayor," is amended as follows: �. 0 a Sec. 2.02.010. Compensation of mayor. The mayor of the city a� shall be paid a monthly salary $11,500 effective July 3, 2015. A cost of living adjustment (COLA) equal to 2.5 percent of the annual wages is to be applied 0 to this salary effective January 1, 2016, and on January 1st of each c N subsequent year unless amended by the salary commission. If the City's N E independent salary commission establishes a salary schedule for the Mayor E U that salary will take effect at the time, in the amount and under the ?_1 Ca conditions established by the commission, as provided by law and by Ch. in 2.65 KCC, and will replace the salary set forth in KCC 2.02.010(A) c as 0_ In addition to the base salary, the mayor shall be entitled to receive all benefits associated with full-time employment with the city, as LO established by city policy for this position. These benefits may be adjusted from time to time, on a city-wide basis, in accordance with city policy. However, adjustments increasing benefits beyond those provided to full- time employees, and any increases in salary beyond those provided for by 0` c the independent salary commission in accordance with Ch. 2.65 KCC shall 0 N be by ordinance pursuant to RCW 35A.12.070. E E 0 U SECTION 4. - Severability. If any one or more section, subsection, or sentence of this ordinance is held to be unconstitutional or invalid, such N r decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. a 10 Establish Independent Salary Commission Packet Pg. 345 8.T.a SECTION 5. - Corrections by City Clerk or Code Reviser. Upon approval of the city attorney, the city clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; ordinance, section, or subsection numbering; or references to other local, state, or federal laws, codes, rules, or regulations. a 0 Q i SECTION 6, - Effective Date. This ordinance shall take effect and be CU in force thirty days from and after its passage, as provided by law. L O _ November 15, 2022 E DANA RALPH, MAYOR Date Approved E U R ATTEST: cn _ a� November 15, 2022 a KIMBERLEY A. KOMOTO, CITY CLERK Date Adopted _ November 18, 2022 LO Date Published M a� _ APPROVED AS TO FORM: c L O _ 0 TAMMY WHITE, CITY ATTORNEY N E E 0 U L v! _ E V r r a 11 Establish Independent Salary Commission Packet Pg. 346 8.0 1�# KENT DATE: November 15, 2022 TO: Kent City Council SUBJECT: Resolution Against Hate - Adopt MOTION: I move to adopt Resolution No. 2051, which denounces hate, reaffirms Kent's commitment to be a safe, welcome, and equitable community for all, and encourages community members to report discrimination and hate-based crimes. SUMMARY: Councilmember Fincher will present a draft resolution for Council consideration. If approved by the Committee, the resolution will proceed for action tonight on the Consent Calendar at the City Council meeting. BUDGET IMPACT: None. SUPPORTS STRATEGIC PLAN GOAL: Inclusive Community - Embracing our diversity and advancing equity through genuine community engagement. ATTACHMENTS: 1. Resolution Against Hate (PDF) Packet Pg. 347 8.U.a RESOLUTION NO. 2051 Q. 0 A RESOLUTION of the City Council of the a City of Kent, Washington: (i) reaffirming its commitment to be a safe, welcoming, and equitable community for all, (ii) denouncing hatred, intolerance, and discrimination; and (iii) encouraging community members to report a discrimination and hate-based crimes. c 0 0 RECITALS a ti A. The Kent community is majority Black, Indigenous and People of M Color, and is the seventh most diverse community in the nation with more than 130 languages spoken in our local schools. The City welcomes and = N provides services to all individuals regardless of race, ethnicity, country of a� origin, socioeconomic status, age, sexual orientation, gender identification, 0 disability, religion, veteran status, and any other protected status. 0 m B. In alignment with the City's mission to build a 'safe, thriving, r c sustainable, and inclusive community," the City desires to promote inclusiveness, celebrate diversity, support all fellow community members, and reject hate and bias in all forms. The perspectives of a diverse and a culturally rich community can inspire creativity and drive innovation and business while sowing peace and understanding of each other. C. On October 8, 2020, the Mayor issued a directive outlining specific actions for all City departments and employees to take to advance race and 1 Resolution Against Hate Packet Pg. 348 8.U.a equity issues in Kent. Since issuance of that directive, the City has made significant strides towards these goals. D. The City Council celebrates the diversity in both the Kent community and its workforce, and through additional funds budgeted during the 2023- 2024 biennium, continues to encourage those efforts by, among other things: the City's Race and Equity Manager working closely with the City's diverse community to develop the City Council's Equity Strategic Plan; Q. funding the City's Police Department Data Collection System and Business a Intelligence Coordinator; investing federal American Rescue Plan Act (ARPA) r grant funds in human services targeting our diverse communities; funding, _ through ARPA, small business loans to women and minority-owned businesses; sponsoring and developing an equity and inclusion speaker a c series open to both staff and community members; funding translation of ° important City documents into the top five languages spoken by Kent community members; and funding an expansion of a technical assistance ti network comprised of culturally competent business navigators and M translator services that are currently located in South King County. r ° x E. The City Council and the Mayor are committed to continuing the City's equity and inclusion work and reaching out to and connecting with its a c community members to ensure that its programs and services are ° accessible and open to all individuals. a� F. As public officials, it is the City Council's duty to use its authority to E foster a community free of fear, intimidation, and violence. Moreover, while ° free speech is protected under the First Amendment, the City Council can Q speak out against hate speech as contrary to its community's values. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: 2 Resolution Against Hate Packet Pg. 349 8.U.a RESOLUTION SECTION 1, - Collective Statement Denouncing Hate, Bigotry, and Bias. The City Council of the City of Kent does here proclaim that hate, bigotry, and bias are not welcome in the City of Kent. The Council rejects all bias, harassment, discrimination, violence, and hate crimes based on race, ethnicity, place of origin or ancestry, physical ability, socio-economic status, gender identity, sexual orientation, age, or religion. The City Council is a 0 committed to promoting an inclusive community and urges those in our a community to work together. Being a culturally rich City, the City Council does not tolerate, and hereby condemns, groups and individuals who N promote hate, bigotry, violence, and intolerance. a c SECTION 2, - Report Discrimination and Hate Crimes. The City ° Council encourages community members who observe or experience incidents of discrimination or harassment to report the incidents to the ti Washington State Human Rights Commission. The City Council further M encourages the public to report hate-based crimes to the Kent Police 2 ° Department by calling 911 for emergencies or 253-852-2121 for non- _ N C emergencies. a� a c SECTION 3, - Severability. If any one or more section, subsection, or sentence of this resolution is held to be unconstitutional or invalid, such a� decision shall not affect the validity of the remaining portion of this resolution and the same shall remain in full force and effect. ° SECTION 4, - Corrections by City Clerk. Upon approval of the City Q Attorney, the City Clerk is authorized to make necessary corrections to this resolution, including the correction of clerical errors; resolution, section, or subsection numbering; or references to other local, state, or federal laws, codes, rules, or regulations. 3 Resolution Against Hate Packet Pg. 350 8.U.a SECTION 5. - Effective Date. This resolution shall take effect and be in force immediately upon its passage. November 15, 2022 DANA RALPH, MAYOR Date Approved r Q. 0 ATTEST: Q November 15, 2022 x KIMBERLEY A. KOMOTO, CITY CLERK Date Adopted CU a� a 0 r APPROVED AS TO FORM: o N ti TAMMY WHITE, CITY ATTORNEY a� r r 0 c as Q c 0 0 m r c m E t r r Q 4 Resolution Against Hate Packet Pg. 351 9.A • KENT *A S M IN G T O N DATE: November 15, 2022 TO: Kent City Council SUBJECT: Ordinance Adopting the 2023-2024 Biennial Budget - Adopt MOTION: I move to adopt Ordinance No. 4451, adopting the 2023-2024 biennial budget. SUMMARY: This ordinance adopts the final 2023-2024 biennial budget. The total gross expenditure budget for 2023 is $427,403,380 and 2024 is $424,660,100. A crosswalk from the Mayor's Proposed Budget to Council Adopted Budget is provided in Exhibits A & B to the ordinance. BUDGET IMPACT: As described. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. Inclusive Community - Embracing our diversity and advancing equity through genuine community engagement. ATTACHMENTS: 1. Budget Adoption-2023-24 Ordinance (PDF) 11/01/22 Operations and Public Safety Committee MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS]Next: 11/15/2022 7:00 PM MOVER: Zandria Michaud, Councilmember SECONDER: Brenda Fincher, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner Packet Pg. 352 9.A.a a O Q r ORDINANCE NO. 4451 m AN ORDINANCE of the City Council of the City of Kent, Washington, relating to budgets and finance and adopting the final 2023-2024 biennial o budget. M N O N N RECITALS r c r A. Tax estimates and the preliminary budget for the City of Kent, o Washington, for the 2023-2024 biennial years have been prepared and filed a a� as provided by law, and the budget has been printed and distributed. c L B. Notice has been published in the official paper of the City of Kent setting the time and place for public hearings on the budget. The M notice also stated that all taxpayers calling at the Office of the City Clerk would be furnished a copy of the 2023-2024 biennial budget. CU L O C. Public hearings were held on October 4, 2022, and N October 18, 2022. o N O NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, c WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: a a a� m ORDINANCE as E SECTION 1. - Budget Adoption. Pursuant to RCW 35A.34.120, the M budget for the 2023-2024 biennium, as summarized in Exhibit "A" and as a 1 2023-2024 Biennial Budget Adoption Ordinance Packet Pg. 353 9.A.a set forth in the 2023-2024 biennial Preliminary Comprehensive Budget, which is on file with the city clerk and which is amended by Exhibit "B", all of which are incorporated into this ordinance by this reference, is hereby a adopted in the amounts and for the purposes established in that budget as .°a a the final budget for the City's 2023-2024 biennium. a� SECTION 2. - Transmittal. The finance director shall transmit a 00 complete copy of the final adopted budget to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of N Washington Cities. N M N O N SECTION 3. - Bud-get Administration. City administration shall administer the biennial budget and may authorize expenditures, Q. appropriations, and transfers pursuant to RCW 35A.34.200 and as otherwise a provided by law. c c SECTION 4. - Severability. If any one or more section, subsection, o or sentence of this ordinance is held to be unconstitutional or invalid, such M M decision shall not affect the validity of the remaining portion of this a� ordinance and the same shall remain in full force and effect. cc L O SECTION 5. - Corrections by City Clerk or Code Reviser. Upon N approval of the city attorney, the clerk and the code reviser are authorized N N to make necessary corrections to this ordinance, including the correction of o clerical errors; ordinance, section, or subsection numbering or lettering; or c references to other local, state, or federal laws, code, or regulations. Q SECTION 6. - Effective Date. This ordinance shall take effect and be 00 c in force January 1, 2023, which is more than five days after its publication, as provided by law. U a 2 2023-2024 Biennial Budget Adoption Ordinance Packet Pg. 354 9.A.a November 15, 2022 DANA RALPH, MAYOR Date Approved a O ATTEST: Q a� November 15, 2022 m KIMBERLEY A. KOMOTO, CITY CLERK Date Adopted November 18, 2022 Date Published 00 N O N M APPROVED AS TO FORM: o N d t r a1 C r TAMMY WHITE, CITY ATTORNEY o a L 0 r M M M V C R C L 0 N M N O N C O Q O Q d a1 3 m C O E L v R r Q 3 2023-2024 Biennial Budget Adoption Ordinance Packet Pg. 355 9.A.a 2023-24 Biennial Budget Exhibit A 2023 Proposed 2024 Proposed Expenditures Expenditures +, Governmental Funds Q- 0 General Fund 115,783,520 119,336,150 Q Special Revenue Funds Street Operating Fund 21,142,650 21,112,910 LEOFF1 Retiree Benefits Fund 1,581,160 1,612,800 m Lodging Tax Fund 268,880 274,520 f° .0 Youth/Teen Fund 1,049,920 1,076,330 0 Capital Resources Fund 33,710,900 35,106,530 pp Criminal Justice Fund 13,191,700 12,271,270 N Human Services Fund 7,797,930 7,836,840 G N City Arts Program Fund 112,700 107,930 M ShoWare Operating Fund 3,429,620 1,300,350 N Debt Service Funds r Non-Voted Debt Service Fund 8,259,280 7,813,060 a) Special Assessments Fund 207,840 198,030 0 r Q. Capital Projects Funds Q Street Capital Projects Fund 8,083,650 8,188,550 0 Parks Capital Projects Fund 5,105,010 5,297,530 0 c Other Capital Projects Fund 1,300,730 1,000,180 c Technology Capital Projects Fund 4,437,760 3,388,760 'a Facilities Capital Projects Fund 16,373,730 15,844,720 O Proprietary Funds M M M Enterprise Funds Water Fund 39,685,770 43,327,600 c0i Sewer Fund 41,987,000 40,236,960 CU Drainage Fund 40,819,430 35,396,630 S Solid Waste Fund 836,970 874,800 p Golf Complex Fund 3,793,160 3,238,660 N Internal Service Funds N Fleet Services Fund 8,184,380 7,255,600 N Central Services Fund 0 Central Stores 375,610 383,670 a Multimedia 1,069,090 1,119,250 0 Information Technology 11,828,630 12,472,820 Q Facilities Fund 8,436,730 8,468,970 a� Insurance Fund Unemployment 205,260 207,250 m Workers Compensation 2,380,640 2,670,670 Health and Employee Wellness 15,893,380 16,530,970 0 Liability Insurance 4,610,190 5,058,720 Property Insurance 914,090 1,001,100 r Fiduciary Funds Q Firefighters Pension Fund 395,230 395,360 Impact Fee Trust Fund 4,150,840 4,254,610 Total Gross Budget 427,403,380 424,660,100 Packet Pg. 356 9.A.a 2023-24 Biennial Budget Exhibit B 2023 2023 2024 2024 Revenues Expenditures Revenues Expenditures Governmental Funds General Fund 115,388,650 115,783,520 116,249,370 119,336,150 O Special Revenue Funds Q Street Operating Fund 20,935,310 21,142,650 21,255,480 21,112,910 r LEOFFI Retiree Benefits Fund 1,289,890 1,581,160 1,310,470 1,612,800 Lodging Tax Fund 280,260 268,880 285,830 274,520 7 Youth/Teen Fund 1,049,920 1,049,920 1,076,330 1,076,330 m Capital Resources Fund 27,447,170 33,710,900 26,828,450 35,106,530 Criminal Justice Fund 10,298,340 13,191,700 12,078,290 12,271,270 Human Services Fund 7,797,930 7,797,930 7,836,840 7,836,840 m City Arts Program Fund 112,700 112,700 107,930 107,930 N ShoWare Operating Fund 1,150,000 3,429,620 1,150,000 1,300,350 O N Debt Service Funds M N Non-Voted Debt Service Fund 7,558,440 8,259,280 7,401,000 7,813,060 N Special Assessments Fund 215,940 207,840 205,250 198,030 t Capital Projects Funds Street Capital Projects Fund 8,091,880 8,083,650 8,196,790 8,188,550 Parks Capital Projects Fund 5,162,310 5,105,010 5,359,060 5,297,530 rL Other Capital Projects Fund 1,309,250 1,300,730 1,009,250 1,000,180 -0 Technology Capital Projects Fund 4,410,750 4,437,760 3,361,070 3,388,760 Facilities Capital Projects Fund 16,398,580 16,373,730 15,870,850 15,844,720 v C Proprietary Funds C Enterprise Funds Water Fund 38,832,630 39,685,770 41,385,930 43,327,600 O Sewer Fund 40,468,820 41,987,000 40,277,700 40,236,960 Drainage Fund 36,436,680 40,819,430 34,339,640 35,396,630 CO) M Solid Waste Fund 726,670 836,970 744,780 874,800 Golf Complex Fund 4,186,720 3,793,160 3,609,396 3,238,660 v C Internal Service Funds cC Fleet Services Fund 8,206,270 8,184,380 7,118,200 7,255,600 S Central Services Fund L Central Stores 370,960 375,610 378,820 383,670 Iq Multimedia 1,065,680 1,069,090 1,114,770 1,119,250 N CO) Information Technology 11,828,630 11,828,630 12,472,820 12,472,820 N O Facilities Fund 7,766,370 8,436,730 7,877,020 8,468,970 N C Insurance Fund O Unemployment 168,370 205,260 168,370 207,250 Q Workers Compensation 1,761,030 2,380,640 2,105,970 2,670,670 G Health and Employee Wellness 16,286,430 15,893,380 16,726,410 16,530,970 Q Liability Insurance 4,007,230 4,610,190 5,201,850 5,058,720 Property Insurance 940,320 914,090 1,033,850 1,001,100 3 m Fiduciary Funds Firefighters Pension Fund 378,380 395,230 387,250 395,360 N Impact Fee Trust Fund 4,150,840 4,150,840 4,254,610 4,254,610 E t Total Gross Budget 406,479,350 427,403,380 408,779,646 424,660,100 v M r r Q Packet Pg. 357 10.A 1�# KENT DATE: November 15, 2022 TO: Kent City Council SUBJECT: 2022 Sanitary Sewer Cured-in-Place Pipe Lining Bid - Award MOTION: I move to award the 2022 Sanitary Sewer Cured-Place Pipe Lining Project to Insituform Technologies, LLC in the amount of $740,289.28 and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. SUMMARY: The project includes cured-in-place pipe lining of 6,420 linear feet of sanitary sewer lines, and related work. The bid opening for the 2022 Sanitary Sewer CIPP Project was held on November 1, 2022 with two bids received. The lowest responsible and responsive bid was submitted by Insituform Technologies, LLC in the amount of $740,289.28. Bid Tab Summary O1. Insituform Technologies, LLC $740,289.28 02. Michels Trenchless, Inc. $877,130.37 Engineer's Estimate $963,375.00 BUDGET IMPACT: This project is a budgeted project funded by the Sewer Fund. SUPPORTS STRATEGIC PLAN GOAL: Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. ATTACHMENTS: 1. 10.A 2022 Sanitary Sewer CIPP Lining Bid Tab (PDF) Packet Pg. 358 10.A.a 2022 Sanitary Sewer CIPP Lining 1 2 Bid Opening: November 1, 2022, 11:00 AM Insituform Technologies, LLC Michels Trenchless,Inc. Engineer's Estimate 580 Goddard Avenue 1715 16th Street SE Joe Araucto 0- Disclaimer:These preliminary bid results are provided as a convenience to Chesterfield, MO 63005 Salem, OR 97302 m contractors for informational purposes only and do not identify lowest responsible bidder. Bid review by staff and final award pending. IL TOTAL $740,289.28 $877,130.37 $963,375.00 ITEM DESCRIPTION QTY UNIT UNIT TOTAL UNIT TOTAL UNIT TOTAL N NO. PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT U 1000 Mobilization 1 LS 42,349.00 $42,349.00 65,949.00 $65,949.00 70,000.00 $70,000.00 Q 1010 Health and Safety Plan 1 LS 54.00 $54.00 645.00 $645.00 2,000.00 $2,000.00 1015 SPCC Plan 1 LS 54.00 $54.00 645.00 $645.00 2,000.00 $2,000.00 1355 Minor Changes 1 CALC 15,000.00 $15,000.00 15,000.00 $15,000.00 15,000.00 $15,000.00 3010 CIPP Liner Installation,8 Inch Diameter-Steam Cure 3,500 LF 47.80 $167,300.00 68.00 $238,000.00 70.00 $245,000.00 } 3012 CIPP Liner Installation, 12 Inch Diameter-Steam Cure 620 LF 61.00 $37,820.00 80.00 $49,600.00 100.00 $62,000.00 tC 3013 CIPP Liner Installation,8 Inch Diameter- Hot Water 1,470 LF 55.00 $80,850.00 78.00 $114,660.00 80.00 $117,600.00 Cure N 3014 CIPP Liner Installation, 10 Inch Diameter- Hot Water 230 LF 77.00 $17,710.00 117.00 $26,910.00 150.00 $34,500.00 N Cure 3015 CIPP Liner Installation, 12 Inch Diameter- Hot Water 600 LF 78.00 $46,800.00 93.00 $55,800.00 120.00 $72,000.00 ap Cure NT 3016 Reinstate Lateral Connection 70 EA 536.00 $37,520.00 742.00 $51,940.00 1,000.00 $70,000.00 Cl) 3019 Manhole Under 12 Feet,Type 1 -48 Inch Diameter 1 EA 15,600.00 $15,600.00 30,618.00 $30,618.00 15,000.00 $15,000.00 3019.1 Shoring or Extra Excavation Cl. B 100 SF 28.26 $2,826.00 31.00 $3,100.00 20.00 $2,000.00 R 3020 Odor Control Plan 1 LS 54.00 $54.00 323.00 $323.00 2,000.00 $2,000.00 3025 CIPP Repair Plan 1 LS 54.00 $54.00 323.00 $323.00 2,000.00 $2,000.00 3030 CIPP Installation Plan 1 LS 54.00 $54.00 323.00 $323.00 2,000.00 $2,000.00 m 3035 As-Built Records 1 LS 54.00 $54.00 1,291.00 $1,291.00 2,000.00 $2,000.00 3040 Tree,Vegetation, and Soil Protection Plan 1 LS 54.00 $54.00 323.00 $323.00 2,500.00 $2,500.00 C 5005 Traffic Control Labor 1,100 HR 87.00 $95,700.00 70.00 $77,000.00 75.00 $82,500.00 J 5015 Traffic Control Supervisor 450 HR 130.00 $58,500.00 75.00 $33,750.00 90.00 $40,500.00 0_ 5016 Sequential Arrow Sign (SAS) 20 DAY 162.00 $3,240.00 135.00 $2,700.00 100.00 $2,000.00 0_ 5020 Temporary Traffic Control Devices 1 LS 27,018.00 $27,018.00 4,119.00 $4,119.00 10,000.00 $10,000.00 U 5025 Uniformed Off-Duty Police Officer 24 HR 157.00 $3,768.00 152.00 $3,648.00 100.00 $2,400.00 7000 Surface Restoration 1 FA 15,000.00 $15,000.00 15,000.00 $15,000.00 15,000.00 $15,000.00 a) 7055 Erosion/Water Pollution Control 1 FA 5,000.00 $5,000.00 5,000.00 $5,000.00 5,000.00 $5,000.00 N SUB TOTAL $672,379.00 $796,667.00 $875,000.00 10.1%SALES TAX $67,910.28 $80,463.37 $88,375.00 N CONSTRUCTION CONTRACT TOTALI $740,289.28 $877,130.37 $963,375.00 N N O N Q O r C E t V IC r Q Packet Pg. 359