HomeMy WebLinkAboutCAG2019-320 - Change Order - #20 - Granicus, LLC - Amanda Permitting System Phase 2 - 11/08/2021LS/SP
MC
Daniel Blincoe IT
10/31/2022
04/16/2019, 09/07/2021
T20233
N/A
Granicus, LLC Contract
1724297 Change Order
Amanda CO-20
Change Order 20 (CO-20) established an Agile contract structure for the Amanda Stabilization phase,
as well as performance criteria. Costs are based on Time and Materials using the attached rates and
paid via unused authorization from SOW 0, 1, & 2 that were unencumbered via Change Order 19.
$185,991.25 Direct Negotiation
The IT Director signed this Change Order on 12/06/2021. As the 09/07/2021 City Council Motion
only authorized the Mayor to sign all subsequent Change Orders, we request the Mayor ratify the IT
Director's previous authorization.
_____________________
Dana Ralph, Mayor
Date:
11/1/22 11/1/22 11/1/22
11/01/2022
DocuSign Envelope ID: AF8319C1-A902-402A-8F9E-6CFE23EE4FDB
GRANICUS PROJECT CHANGE REQUEST
City of Kent
' • - - City of Kent — Permitting System - Phase 2
- - • - - • City of Kent
' • - - Derek McConnery— Granicus Project Manager
- '-• - CO-20 (Phase 2)
- High
- November 9th, 2021
Change Title I Stabilization Resourci
Description The purpose of this change order is to restructure the services provided by Granicus and subcontractors to support
the "Agile" approach requested by the City of Kent through their stabilization phase.
The outcome of this change order will be:
• Creating a contract structure that allows City of Kent access to skilled Amanda resources on a time and
materials basis to support stabilization.
Assumptions.
• For cost and resource availability purposes, Granicus will use Launch IT and Meraki IT to support the City
of Kent moving forward.
• Vision33 work will be concluded with sign -off of the reduced project milestones per this change order.
• Vision33 will make a best effort to perform knowledge transfer on the work in progress to the new
project team and/or to the City of Kent to support a transition to the agile framework.
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DocuSign Envelope ID: AF8319C1-A902-402A-8F9E-6CFE23EE4FDB
GRANICUS PROJECT CHANGE REQUEST
• Project resources will be assigned to City of Kent and will work directly with the project resources as
assigned to obtain estimates for the purposes of sprint planning and scheduling. There is no billable
project manager role as part of this change order.
• Granicus will continue to support the project through program management and solution architect
support via weekly meetings, and participation in daily stand-up calls (when necessary). Kent will
coordinate directly with the resource assigned as an extension of their internal project team.
• Granicus subcontractors will send City of Kent detailed (Resource name, role, time, task description)
timesheets no later than one day after the end of a month. City of Kent will respond with approval or
specific clarifications needed within two business days of receiving the timesheet. If no response is
provided, an invoice will be sent per the timesheet.
• During Sprint Planning, Granicus and subcontractors will estimate the amount of resource allocation
needed to complete the Sprint and align resources with that. There may be constraints on availability
should significant work be added to the Sprint.
• The starting point for completed work and work in progress, will be the signed off project deliverables
as agreed to between Granicus (Calytera) during Phase 2 of the Project. Changes based on the original
specification would be billable.
Justification
Granicus cannot support the agile approach requested by the City of Kent in a fixed price model as defined by the
current Statement of Work. This change order is required to support the project approach moving forward.
Priority
High — Kent has started their agile based approach as of November 8th, 2021.
Cost I The following table articulates the hourly rates for project resources to support stabilization.
Role Rate/Hr Partner
Business Analyst $118.75 Launch IT
Amanda Developer #1 $143.75 Launch IT
Amanda Developer #2 $143.75 Launch IT
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DocuSign Envelope ID: AF8319C1-A902-402A-8F9E-6CFE23EE4FDB
GRANICUS PROJECT CHANGE REQUEST
Citizen Portal Developer $143.00 1 Meraki IT
Schedule
City of Kent has provided the following prelimary project schedule. It is understood that this schedule may change slightly.
• 1 Sprint Duration (3 weeks) 11/8 - 12/3
• 2 Sprint Duration (3 - 5 weeks) 12/6 - 1/7
• 3 Sprint Duration (3 weeks) 1/10 - 1/28
This agreement will extend until February 15th, 2022 and need to be reviewed upon remaining priorities.
Risk
Kent will need to align the project backlog with the planned sprint schedule and available budget.
Alternatives and
n/a
recommendation
Implementation Options
N/A
Decision
❑ Approved
❑ Denied
❑ Place on Hold
Rationale: (if denied or on hold)
Cl:
(bysigning this form, the client authorizes Granicus to engage its'subcontroctors to implement the changes identified in this Change Order):
Section 1: To be completed by the Client
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DocuSign Envelope ID: AF8319C1-A902-402A-8F9E-6CFE23EE4FDB
GRANICUS PROJECT CHANGE REQUEST
Name (Print):
Mike Carrington
Title:
IT Director
Signature:
Date:
12/06/2021
Section 1: To be completed by the Granicus
Name (Print):
Ana Cri sti na Carrera
Title:
Contracts Manager
DocuSigned by:
Signature:
QtR.A
U16i A.
373C 90024AE 5474.
Date:
2/6/2021
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