HomeMy WebLinkAboutCAG2019-320 - Change Order - #19 - Granicus, LLC - Amanda Permitting System Phase 2 - 12/03/2021LS/SP
MC
Daniel Blincoe IT
10/31/2022
04/16/2019, 09/07/2021
T20233
N/A
Granicus, LLC Contract
1724297 Change Order
Amanda CO-19
Change Order 19 (CO-19) reconciled all incomplete Fixed Cost milestones
from the original statements of work and closes SOW 0, 1, & 2. This action
reduced the overall amount of encumbrances for this project.
$0.00 Direct Negotiation
The IT Director signed this Change Order on 12/03/2021. As the 09/07/2021 City Council Motion only
authorized the Mayor to sign all subsequent Change Orders, we request the Mayor ratify the IT Director's
previous authorization.
______________________________
Dana Ralph, Mayor
Date: 11/1/2022
11/1/22 11/1/22 11/1/22
DocuSign Envelope ID: 0691921 1-D1 87-46D2-B90E-5B495DAE5C78
GRANICUS PROJECT CHANGE REQUEST
City of Kent
' • - - City of Kent — Permitting System - Phase 2
- - • - - • City of Kent
' • - - Derek McConnery— Granicus Project Manager
- '-• - CO-19 (Phase 2)
- High
- November 9th, 2021
Change Title I Milestone Reconciliation
Description I The purpose of this change order is to reconcile partially complete project milestones based on the 10/18 go -live.
The outcome of this change order will be:
• Adjusted project milestones with a reduced value that reflect the effort spent to support the 10/18 go -
live.
• Returning the unearned dollars, based on the reduced milestone value to the City of Kent to fund the
stabilization work.
Assumptions.
• For cost and resource availability purposes, Granicus will use Launch IT and Meraki IT to support the City
of Kent moving forward.
• Granicus will facilitate DAR sign -off for the reduced value milestones in line with the Phase 2 Statement
of Work.
• Vision33 work will be concluded with sign -off of the reduced project milestones per this change order.
Page 1 of 6
DocuSign Envelope ID: 0691921 1-D1 87-46D2-B90E-5B495DAE5C78
GRANICUS PROJECT CHANGE REQUEST
• Vision33 will make a best effort to perform knowledge transfer on the work in progress to the new
project team and/or to the City of Kent to support a transition to the agile framework.
• Granicus will continue to support the project through program management (Derek) and solution
architect support (Cliff) via weekly meetings, and participation in daily stand-up calls (when necessary).
Kent will coordinate directly with the resource assigned as an extension of their internal project team.
Justification
The 10/18 go -live was with a reduced scope; this change order allows Granicus to reconcile costs for partially
completed milestones in line with that reduced scope prior to stabilization. The result will be closing the current
SOW so the funds can be used for the stabilization phase.
Priority
High — Kent has started their agile based approach as of November 8t", 2021.
Cost I There is no specific increase in cost because of this change order.
This change order reduces the current project milestones value, as listed in the relevant SOW or change orders by
$185,991.25 Please see Appendix A for a detailed breakdown of how this milestone reduction amount was
calculated.
Schedule n/a
Risk n/a
Alternatives and n/a
recommendation
Implementation Options
N/A
Decision
❑ Approved
❑ Denied
❑ Place on Hold
Page 2 of 6
DocuSign Envelope ID: 0691921 1-D1 87-46D2-B90E-5B495DAE5C78
GRANICUS PROJECT CHANGE REQUEST
Rationale: if denied or on hold
CI:
(by signing this form, the client authorizes Granicus to engage its'subcontractors to implement the changes identified in this Change Order):
Section 1: To be completed by the Client
Name (Print):
Mike Carrington
Title:
IT Director
Signature:
Date:
12/03/2021
Section 1: To be completed by the Granicus
Brendan Stierman
Name (Print):
Title:
Contracts Manager
DocuS€fined hy:
Signature:
i?4"Wf'.cs. U.401n
8F342585D3714Dc...
Date:
11/ 30/2021
Page 3 of 6
DocuSign Envelope ID: 06919211-D187-46D2-B90E-5B495DAE5C78
GRANICUS PROJECT CHANGE REQUEST
Appendix A: Milestone Reconciliation
SOW
Milestone
Previous
CO-19
City of Kent Comments
Granicus Comments
Returned to
Amounts
Expected DAR
Kent
Milestone 9B
$15,800.00
$13,300.00
Change order 914 -increased by
Bluebeam configuration (change
$2,500.00
Interfaces
$3, 300 (overage of $577.87 added
order #6 + change order #14)
1
Configuration QA -
to PO as LINE 7); waiting for DAR
completed, tested, and migrated to
Bluebeam
production as part of the 10/18 go -
live.
$10,000 + $3,300
Milestone 9 Portal
$18,600.00
$18,000.00
41igning the previously signed DAR
Difference of $600
2
Functional
& issued invoice with the SOW.
$600.00
Requirements
Document
Milestone CO-006
$8,918.00
$8,918.00
Change Order #6 - new milestone
No differences - pay the full amount
[22]: Change
(new PO LINE 6) - Waiting for DAR
2
ProjectID to
SessionlD for
Bluebram
webservices
Milestone 47-[20]
$26,227.60
$6,556.90
Change Order 44 - increased by
Effort spent on setting up UAT
$19,670.70
User Acceptance
$2563.60 (note, this should be
process and tools and completion of
Testing Completed
Milestone 20)
UAT for RES-SFR folder and
2
& Signoff
supporting components. Tickets for
other folders actioned (Water,
Sewer, UTIL, Fire & LU) - see "City
of Kent - Open Issues Dashboard"
for reference.
Page 4 of 6
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