HomeMy WebLinkAboutCAG2019-320 - Change Order - #20-2 - Granicus, LLC - Amanda Permitting System Phase 2 - 02/15/2022LS/SP
MC
Daniel Blincoe IT
10/31/2022
04/16/2019, 09/07/2021
T20233
N/A
Granicus, LLC Contract
1724297 Change Order
Amanda CO-20-2
Change Order 20 version 2 (CO-20-2) extends the end date
established by Change Order 20 from 02/15/2022 to 12/31/2022.
$185,991.25 Direct Negotiation
The IT Director signed this Change Order on 02/28/2022. As the 09/07/2021 City Council Motion
only authorized the Mayor to sign all subsequent Change Orders, we request the Mayor ratify the IT
Director's previous authorization.
_____________________
Dana Ralph, Mayor
Date:
11/1/22 11/1/22 11/1/22
11/01/2022
DocuSign Envelope ID: 8F1932A9-37FD-4613-A8B7-43A4549F3E05
GRANICUS PROJECT CHANGE REQUEST
City of Kent
' • - City of Kent — Permitting System - Phase 2
- - • - - • City of Kent
' • - - Derek McConnery— Granicus Project Manager
- ' - • - CO-20, Version 2
- High
M February 7t", 2022
Change Title I Stabilization Resourci
Description The purpose of this change order is to extend the restructuring of the services provided by Granicus and
subcontractors to support the "Agile" approach requested by the City of Kent through their stabilization phase.
The outcome of this change order will be:
• Extending a contract structure that allows City of Kent access to skilled Amanda resources on a time and
materials basis to support stabilization.
Assumptions.
• For cost and resource availability purposes, Granicus will use Launch IT and Meraki IT to support the City
of Kent moving forward.
• Project resources will be assigned to City of Kent and will work directly with the project resources as
assigned to obtain estimates for the purposes of sprint planning and scheduling. There is no billable
project manager role as part of this change order.
Page 1 of 4
DocuSign Envelope ID: 8F1932A9-37FD-4613-A8B7-43A4549F3E05
GRANICUS PROJECT CHANGE REQUEST
• Granicus will continue to support the project through program management and solution architect
support via weekly meetings, and participation in daily stand-up calls (when necessary). Kent will
coordinate directly with the resource assigned as an extension of their internal project team.
• Granicus subcontractors will send Granicus detailed (Resource name, role, time, task description)
timesheets for the Granicus PM to coordinate approval of in the weekly management meetings If no
response is provided after 5 business days, an invoice will be sent per the timesheet.
• During Sprint Planning, Granicus and subcontractors will estimate the amount of resource allocation
needed to complete the Sprint and align resources with that. There may be constraints on availability
should significant work be added to the Sprint.
Justification
Granicus cannot support the agile approach requested by the City of Kent in a fixed price model as defined by the
current Statement of Work. This change order is required to support the project approach moving forward.
Priority
High
Cost I The following table articulates the hourly rates for project resources to support stabilization.
Role
Rate/Hr
Partner
Business Analyst
$118.75
Launch IT
Amanda Developer #1
$143.75
Launch IT
Amanda Developer#2
$143.75
Launch IT
Citizen Portal Developer
$143.00
Meraki IT
Schedule I This agreement will extend until December 31St, 2022. Either side can choose to terminate given 30 days' notice.
Risk I Kent will need to align the project backlog with the planned sprint schedule and available budget.
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DocuSign Envelope ID: 8F1932A9-37FD-4613-A8B7-43A4549F3E05
GRANICUS PROJECT CHANGE REQUEST
Alternatives and n/a
recommendation
Implementation Options
N/A
Decision
❑ Approved
❑ Denied
❑ Place on Hold
Rationale: (if denied or on hold)
Cl:
(by signing this form, the client authorizes Granicus to engage its' subcontractors to implement the changes identified in this Change Order):
Section 1: To be completed by the Client
Name (Print):
Mike Carrington
Title:
IT Director
Signature:
Date:
02/28/2022
Section 1: To be completed by the Granicus
Name (Print): Maxwell Buccel 1 i
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DocuSign Envelope ID: 8F1932A9-37FD-4613-A8B7-43A4549F3E05
GRANICUS PROJECT CHANGE REQUEST
Title:
Manager, Contracts
Docu5igned by:
Signature:
rAk,;,..a
3888 FA370A 1842C
Date:
2/2 5/2022
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