HomeMy WebLinkAboutCity Council Committees - Operations and Public Safety Committee - 09/20/2022 Approved
Operations and Public Safety
KENT Committee
WA9H... CC Ops and PS Regular Meeting
Minutes
September 20, 2022
Date: September 20, 2022
Time: 4:03 p.m.
Place: Chambers
Members: Bill Boyce, Chair
Brenda Fincher, Councilmember
Satwinder Kaur, Councilmember
Marli Larimer, Councilmember
Zandria Michaud, Councilmember
Les Thomas, Councilmember
Toni Troutner Councilmember
Agenda:
1. Call to Order 4:03 p.m.
Council President Boyce called the meeting to order.
2. Roll Call
Attendee Name Title Status Arrived
Bill Boyce Chair Present
Brenda Fincher Councilmember Present
Satwinder Kaur Councilmember Present
Marli Larimer Councilmember Excused
Zandria Michaud Councilmember Present
Les Thomas Councilmember Excused
Toni Troutner Councilmember Present
3. Agenda Approval
1. I move to approve the agenda as presented.
RESULT: MOTION PASSES [UNANIMOUS]
MOVER: Toni Troutner, Councilmember
SECONDER: Satwinder Kaur, Councilmember
AYES: Boyce, Fincher, Kaur, Michaud, Troutner
4. Business
A. Approval of Minutes
Approval of Minutes dated September 6, 2022
MOTION: Move to approve the Minutes dated September 6, 2022
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Page 1 of 5
Operations and Public Safety Committee CC Ops September 20, 2022
and PS Regular Meeting Kent, Washington
Minutes
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RESULT: APPROVED [UNANIMOUS]
MOVER: Toni Troutner, Councilmember
SECONDER: Zandria Michaud, Councilmember
AYES: Boyce, Fincher, Kaur, Michaud, Troutner
B. Payment of Bills - Approve
MOTION: I move to approve the payment of bills received through
9/15/22 and paid on 9/15/22 and approve the checks issued for
payroll 9/1/22-9/15/22 and paid on 9/20/22, all audited by the
Operations and Public Safety Committee on 9/20/22.
RESULT: MOTION PASSES [UNANIMOUS] Next: 10/4/2022 7:00 PM
MOVER: Toni Troutner, Councilmember
SECONDER: Zandria Michaud, Councilmember
AYES: Boyce, Fincher, Kaur, Michaud, Troutner
C. Resolution Allowing Community Roots Housing to Build Middle-
Income Housing within the City of Kent - Adopt
Bill Ellis, Chief Economic Development Officer, advised of the Resolution
authorizing the City to enter into an Interlocal Agreement with Community
Roots Housing, a public development authority chartered by the City of
Seattle. Both the City of Seattle and the Board of Directors of Community
Roots Housing have passed resolutions of intent to prospect, acquire, and
develop properties in the City of Kent and work with the City of Kent in these
efforts. To allow and welcome the Public Development Authority's activities in
the City of Kent, the City Council will need to pass a resolution. This will
enable Community Roots Housing to work with City of Kent staff to identify
and build opportunities within our City.
Boyce advised this is a great opportunity for the City.
Ellis advised of the next steps and indicated additional information will be
brough through the Economic and Community Development Committee.
MOTION: I move to adopt Resolution No. 2050, authorizing the
Mayor to sign an Interlocal Agreement with the City of Seattle that
allows Community Roots Housing, a Public Development Authority
established by the City of Seattle, to develop affordable middle
income and multifamily housing in Kent.
RESULT: MOTION PASSES [UNANIMOUS] Next: 9/20/2022 7:00 PM
MOVER: Toni Troutner, Councilmember
SECONDER: Zandria Michaud, Councilmember
AYES: Boyce, Fincher, Kaur, Michaud, Troutner
D. Agreement with Pause, Inc for Staff Training - Authorize
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Page 2 of 5
Operations and Public Safety Committee CC Ops September 20, 2022
and PS Regular Meeting Kent, Washington
Minutes
Race and Equity Manager, Uriel Varela advised Pause Inc. has been selected
as the consulting group who will provide mandatory staff training on Effective
Communication and Influence: Leading with Emotional Intelligence. The
training will focus on enhancing communication abilities and increasing trust
across the organization, reinforcing team relationships while increasing the
potential for effective partnership and collaboration. The training will be
completed by December 31, 2022.
Varela confirmed the training is open to Councilmembers.
MOTION: I move to authorize the Mayor to sign a Professional
Services Agreement with Pause, Inc. for staff training, in an amount
not to exceed $154,000.00, subject to final terms and conditions
acceptable to the Chief Administrative Officer and City Attorney.
ER SULT: MOTION PASSES [UNANIMOUS] Next: 10/4/2022 7:00 PM
MOVER: Satwinder Kaur, Councilmember
SECONDER: Zandria Michaud, Councilmember
AYES: Boyce, Fincher, Kaur, Michaud, Troutner
E. Agreement with Nelson Electric, Inc. for Corrections Internal
Cameras - Authorize
Information Technology Project Management Office Supervisor, Brian
Rambonga advised this agreement is for internal cameras at Kent's
Correctional Facility. The internal camera system includes technology
equipment that delivers surveillance solutions for greater security. These
tough and resilient devices provide live views and enable mitigation of
security risks and increase safety for inmates and staff. In evaluating suitable
replacement options, Information Technology staff selected a system
supplied by Nelson Electric Inc. due to the reliability and reputation of their
hardware, professional services, and customer support.
MOTION: Authorize the Mayor to sign a Public Works Agreement with
Nelson Electric, Inc., in an amount not to exceed $150,000, for the
purchase and installation of internal cameras at the Kent Correctional
facility, subject to final contract terms and conditions acceptable to
the IT Director and City Attorney.
RESULT: MOTION PASSES [UNANIMOUS] Next: 10/4/2022 7:00 PM
MOVER: Zandria Michaud, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Boyce, Fincher, Kaur, Michaud, Troutner
F. Consultant Services Agreement with MIG, Inc. for the 2024
Comprehensive Plan Update - Authorize
Long Range Planning Manager, Kristen Holdsworth presented information
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Page 3 of 5
Operations and Public Safety Committee CC Ops September 20, 2022
and PS Regular Meeting Kent, Washington
Minutes
regarding the Consultant Services Agreement with MIG, Inc for the 2024
Comprehensive Plan Update.
This Consultant Services Agreement with MIG, Inc. will provide additional
staffing and expertise to perform a complete review of the existing
Comprehensive Plan, facilitate equitable outreach, update the Comprehensive
Plan document in accordance with state and legislative priorities and
updates, and complete a SEPA environmental impact review.
Holdsworth advised the City has applied for a $325,000 grant that would
offset the cost of this contract.
MOTION: I move to authorize the Mayor to sign a Consultant Services
Agreement with MIG, Inc., in an amount not to exceed $544,090, for
the 2024 Comprehensive Plan Update, subject to final terms and
conditions acceptable to the Economic and Community Development
Director and City Attorney.
RESULT: MOTION PASSES [UNANIMOUS] Next: 9/20/2022 7:00 PM
MOVER: Brenda Fincher, Councilmember
SECONDER: Satwinder Kaur, Councilmember
AYES: Boyce, Fincher, Kaur, Michaud, Troutner
G. Amendment with Verra Mobility/ATS for Additional Red Light
Cameras - Authorize
Commander O'Reilly presented information on a Third Amendment that will
expand the scope of the City's contract with Verra Mobility to add additional
red light camera locations and extend the contract for an additional 5-year
term through May 30, 2028.
O'Reilly advised there will be a warning period prior to these cameras issuing
citations.
MOTION: I move to authorize the Mayor to sign the Third
Amendment to the Professional Services Agreement with Verra
Mobility, extending the term through May 30, 2028, and authorizing
the installation of additional red light cameras at six new locations,
subject to final terms and conditions acceptable to the City Attorney
and Police Chief.
RESULT: MOTION PASSES [UNANIMOUS] Next: 10/4/2022 7:00 PM
MOVER: Satwinder Kaur, Councilmember
SECONDER: Zandria Michaud, Councilmember
AYES: Boyce, Fincher, Kaur, Michaud, Troutner
H. Office of the Washington State Auditor Engagement Letter for the
2021 Audit - Authorize
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Page 4 of 5
Operations and Public Safety Committee CC Ops September 20, 2022
and PS Regular Meeting Kent, Washington
Minutes
Finance Director, Paula Painter provided information on the Engagement
Letter with the Office of the Washington State Auditor's office for 2021
audits, including:
Financial Statement Audit
Federal Single Audit (grant audit)
Accountability Audit - Following laws, policies and procedures the City has in
place in addition to state laws and that the City has controls in place.
MOTION: I move to authorize the Mayor and Finance Director to sign
the Engagement Letter with the Office of the Washington State
Auditor for the 2021 audit.
RESULT: MOTION PASSES [UNANIMOUS] Next: 10/4/2022 7:00 PM
MOVER: Zandria Michaud, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Boyce, Fincher, Kaur, Michaud, Troutner
I. INFO ONLY: King County Solid Waste Restructure Update
Conservation Coordinator, Tony Donati advised that at the request of cities
and haulers throughout King County, the King County Council voted to delay
the implementation of its Solid Waste Rate Restructure until January 1, 2024.
This delay will allow cities much needed time to update their solid waste
contracts with their haulers.
J. INFO ONLY: Second Quarter 2022 Investment Report
Cash and Investment Officer, Joe Bartlemay presented the Second Quarter
2022 Investment Report.
Bartlemay reviewed the overall investment portfolio through June 30, 2022
and detailed the Cash, Washington State LGIP and PFM Managed Portfolio
yields, maturity, market and investment values.
Cash and Investments by type for the monthly and quarter ending balances
2020, 2021 and 2022 were reviewed. Interest earnings and total cash and
investments by fund were reviewed.
Bartlemay walked the Council through the PFM Asset Management's report
ending June 30, 2022, in additional to reviewing the sector allocations
analytics.
S. Adjournment 4:32 p.m.
Ki- lP.y Ko-HWto-
Committee Secretary
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Page 5 of 5
I
City of Kent
Investment Portfolio
Q2 - 2022
'
CITY OF KENT
INVESTMENT PORTFOLIO
June 30, 2022
Purchase Market Value Investment
Date Investment Description Yield Maturity 30 2022 Totar
06/30/2.2 Cash - US Bank 1.000°/4 Overnight 22,148,109 22,148,109
06130/22- WA State LGIP 1.013a/a Overnight 115,085,931 115,085,931
06130/22 PFM Mana ed Portfolio 1.130°/4 908 193,159,820 202,918,316
33D,393,660 340,152,356
Kent Portfolio
■cash
■WA RaLe LG]P
■U_S_Treasuries
■Supre Nalianel Bands
■Municipal Bonds
■Gav'L AgM68s
■carparale N8Le5 /
carnrnertial Paper
Bank NoLes
CITY OF KENT
CASH AND INVESTMENTS BY TYPE
QUARTER ENDING BALANCES
2021 Q244 AND 2022 01-Q2
350,000,000
300,000,000 _ -_ --.__ ��"-µ
250,000.000
200,000,000
Otherinuesvn-ents
f LGI P
1 fi0,000,000
Cash
50,000,000
2nd Quarter 2021 3rd Quarter 2021 4th Quarter2021 1stQualter 2022 2nd Quaftr2022
CASH AND INVESTMENTS
MONTH ENDING BALANCES
2020 f 2021 12022
400.000.000 - _F
�o.o�a.0ao
-0-t
.�ao.o�a.0ao
25o.o�a.0ao
200.000.O00 M21
-- ---21M
150.000.000
100.000.000
50.000.000
JA',J ==3 MAR AD:� MAY JUN JLL AUG SEP GCT rA0V DEC
*In June 2021 and in June 2022, the City received one-time funds of $14.1M of ARPA grant funding.
In addition, the City received $3.6M of SST Mitigation for the period of July 1, 2020 - June 30,2021
in June of 2021.
Quarterly Interest Earnings
- 4{ 2021 - Ql-Q21 2022
60a1coo
500,000 493,057 4U,883
413,329
400,000 389,025
350,664
300,000
2-00,000 164,437
1421,441
108,858 .117,476
100,000 88'830
Q2 2021 Q3 2021 Q4 20Z1 Q1 2-022- Q2 2-022 /
■Gener3l Fund ❑ her Funds
Total Cash and Investments BV Fund
June 30, 2022
1000 General Fund 53,895,310
1100 Street Fund 11,09,134
1200 PS Retiree Healthcare Fund 1,076,382
1300 Lodging Tax Fund 402,682
1400 Youth/Teen Fund 857,951
1500 Capital Resources Fund 34, 4, 36
1600 Criminal Justice Fund 11,557,789
1800 Housing & Comm Dev Fund 4,518,137
1900 Other Operating Projects Fund 28,531,317
1950 Dent Events Center Operating Fund 4,391,827
2200 Non-Voted Debt Service Fund 2,000,850
2500 Spec Assess Debt Service Fund 409,937
3100 Street Capital Projects Fund 24,261,016
3200 Parks Capital Projects Fund 18,759,070
3300 Other Capital Projects Fund 1,091,491
3400 Technology Capital Projects Fund 6,9 5,814
3500 Facilities Capital Projects Fund 3,43 ,793
4100 Water Fund 42,082,366
4300 Sewer Fund 13, 53,593
4400 Drainage Fund 34,701,719
4700 Solid Waste Fund 96,978
4800 Golf Fund 1,833,380
5100 Fleet Service Fund 4,485,368
5200 Central Services Fund 2,528,121
5400 Facilities Management Fund 7, 30,709
5600 Insurance Fund 20,539,T89
5900 Deferred Compensation Fund 160,651
6200 Firefighters Pension Fund 2,270,823
6400 Deferred Comp Fund (163)
6500 Payroll Clearing Fund 458,414
6600 Subsystem Clearing Fund (75,979)
6700 Utility Clearing Fund 99 ,427
6800 Agency Clearing Fund 1,943,026
7100 Special Events Center-PFD 285,401
Tota I: 340,152,356
pfm ) asset
management
Portfolio Summary and Statistics For the Month Ending June 30,2022
CITY OF SCENT - 48820000 L
11
Description Par Value Market Value Percent
U.S.Treasury Band I Note 109,505,000.00 104,314,357.72 54.00 Corporate Note
24.85%
Supra-National Agency Band J Nate 15,92O,OOQ.00 15,31O,678.81 2.93
Municipal Bond J We 4,4OO,0OO.00 4,25O,131.84 2.20
Federal Agency Bond I No6e 21,450,UO0.00 21,272,506.10 11.01
Corporat2 Note 5O.265,046.00 43,011,645.68 2436
Managed Account Sub-Total 202,540,000.00 193,159,B2L0.31 1OO.000Jo
Accrued Interest 593,209.90
Total Portfolio 202,540,000.00 193,753,030.21 Fed Agy Bond}
Note
11.01%
muni Barld i Nwe
Unsettled Trades 0.00 0.00 2 24)%
Supra-National
-- Agen[y Bond J Note
US TSY Bond f Notef,
7.939fi
54.00%
r
28.40% Yield to Maturity at Cast 1.13%
Yield do Wburity at Market 3.18%
Z?�r4s
Weighted Average Days to Matudty 908
6-6 MorAns 6-12 Manths 1-2 years 2-3 Years 3-4 years 4-5 Years firer 5 Years
PFM Asset Management LLC Arcount4BE2O000 Page 2
For the Quarter Ended June 30.2022
CITY OF KENT Account Summary
Sector Allocation Analytics
U.S.Treasury-$104,520,696 31.6%
Federal Agency -$21,313,910 0
6.4%
Supranational -$15,351,649 1
4.6%
Municipal -$4,270,401 1.3%
Corporate-$48,296,374
LGIP-$115.085,931NOMEM 34,$ 4
Bank Deposits-$22,148:109 0
6.7d{o
0.0% 20.0% 40.0% 60.0% 80.0% 100.0°/u
= PortfoliaAllacation Sector Limit for Analysis" /
For+nfarmatrx aWanalylieal purposes only and m na provided€orcomplance assurance.Includes accrued interest
-SeOaFLimi!torAralysis u as denved rrom ourMerprelarw OF your most recent Invesintent Polieyas provided.
O PFM Asset Management LLC pfmam.com
For the Quarter Ended.tune 30,2022
CITY OP KENT Portfolio Charactellstics
Sector Allocation Review - CITY OF KENT
. . TotalTotal
U.S.Treasury $124.7 60.9% $122A 60.3% $111.0 56.7% $1N.3 54.0%
Federal Agency $31.0 15.1% $28.0 13.8% $24.5 12.5% 1 $21.3 11.0%
Supranational $122 5.9% $12.1 6.0% $13.7 7.0% $15.3 7.9%
Municipal $4.5 22% $4.5 22% $4.3 2.2% $4.3 22%
Corporate $32.6 15.9% $38.0 17.7% $42.3 21.6% W.fl 24.9%
Total $206.1 100.0% $202.9 100.0% $196.7 100.07E $193.2 100.09E
U-S_Treasury =FedaralAgency =Supranafiwal Municipal Corporate
$210.0
$168.0
$126.0
0
2 $84.0
$42.0
$0.0
September 2021 December 2021 March 2022 June 2022
Markel ushies_excluding accn.ed mferesl-Only includes fixed-income securities Meld wRfro The separately managed amm;l{s)and LGJPs managed by PFAdAM Dafml may notadd to lffl�ldae to roundirrg_
b PFM Asset Management LLC p1marn.corn