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HomeMy WebLinkAboutCity Council Meeting - Council - Regular Agenda - 10/18/2022^*4 KENT CITY COUNCIL AGENDA • Tuesday, October 18, 2022 KENT 7:00 PM W A 5 H I N G T O N Chambers A live broadcast is available on Kent TV21, www.facebook.com/CitvofKent, and www.youtube.com/user/KentTV21 To listen to this meeting, call 1-888-475-4499 or 1-877-853-5257 and enter Meeting ID: 894 8865 0798 Passcode: 261369 Mayor Dana Ralph Council President Bill Boyce Councilmember Brenda Fincher Councilmember Zandria Michaud Councilmember Satwinder Kaur Councilmember Toni Troutner Councilmember Marli Larimer Councilmember Les Thomas ************************************************************** COUNCIL MEETING AGENDA - 7 P.M. 1. CALL TO ORDER/FLAG SALUTE 2. ROLL CALL 3. AGENDA APPROVAL Changes from Council, Administration, or Staff. 4. PUBLIC COMMUNICATIONS A. Public Recognition 1. Proclamation for Hindu American Awareness & Appreciation Month B. Community Events C. Public Safety Report 5. REPORTS FROM COUNCIL AND STAFF A. Mayor Ralph's Report B. Chief Administrative Officer's Report C. Councilmembers' Reports 6. PUBLIC HEARING City Council Meeting City Council Regular Meeting October 18, 2022 A. Second Public Hearing on the 2023-2024 Biennial Budget B. Second Public Hearing on the 2023-2028 Capital Improvement Program C. Public Hearing on the 2022 Tax Levy for the 2023 Budget D. Public Hearing on the Comprehensive Plan Amendment to Incorporate School District Capital Facilities Plans into the Capital Facilities Element and Associated Impact Fees E. Public Hearing on the Comprehensive Plan Amendment to Incorporate Puget Sound Regional Fire Authority 2023-2028 Capital Improvement Plan into the Capital Facilities Element 7. PUBLIC COMMENT The Public Comment period is your opportunity to speak to the Council and Mayor on issues that relate to the business of the city of Kent or to agenda items Council will consider at this meeting. Comments that do not relate to the business of the city of Kent are not permitted. Additionally, the state of Washington prohibits people from using this Public Comment period to support or oppose a ballot measure or candidate for office. Public Comment may be provided orally at the meeting, or submitted in writing, either by emailing the City Clerk by 4 p.m. on the day of the meeting at CityClerk@kentwa.gov or delivering the writing to the City Clerk at the meeting. If you will have difficulty attending the meeting by reason of disability, limited mobility, or any other reason that makes physical attendance difficult, and need accommodation in order to provide oral comment remotely, please contact the City Clerk by 4 p.m. on the day of the meeting at 253-856-5725 or CityClerk@kentwa. qov. When called to speak during the meeting, please state your name and city of residence for the record. You will have up to three minutes to provide comment. Please address all comments to the Mayor and Council as a whole. The Mayor and Council may not be in a position to answer questions during the meeting. Alternatively, you may email the Mayor and Council at Mayor(@KentWA.gov and CityCouncil@KentWA.gov. Emails are not read into the record. 8. CONSENT CALENDAR A. Approval of Minutes Council Workshop - Workshop Regular Meeting - Oct 4, 2022 5:00 PM City Council Meeting - City Council Regular Meeting - Oct 4, 2022 7:00 PM Council Workshop - Workshop Special Meeting - Oct 5, 2022 8:30 AM B. Excused Absence for Councilmember Thomas - Approve C. Accept the Skyline Sanitary Sewer Extension Project as Complete - Authorize D. Accept the Chestnut Ridge Park Renovation Project as Complete - Authorize E. Accept the West Fenwick Park Renovation Project as Complete - Authorize F. Accept the Meet Me on Meeker Sidewalk/Riverbend Driving Range Improvements Project as Complete - Authorize Citv Council Meetinq Citv Council Regular Meetinq October 18, 2022 G. Purchase of Play Equipment and Amenities for Morrill Meadows Park - Authorize H. Highway Safety Improvement Grant for Canyon Drive and Weiland Street Access Control - Authorize I. Highway Safety Improvement Grant for 104th Avenue SE Pedestrian Safety Improvements - Authorize J. Contract with OMA Construction, Inc for South 224th Street Projects Wetland Mitigation and Remediation Projects - Authorize 9. OTHER BUSINESS A. Ordinance to Repeal and Replace Chapter 8.09 of the Kent City Code, with a new chapter entitled "Camping on Public Property" - Adopt 10. BIDS A. Lindental Generator Replacement - Award 11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION 12. ADJOURNMENT NOTE:A copy of the full agenda is available in the City Clerk's Office and at KentWA.gov. Any person requiring a disability accommodation should contact the City Clerk's Office in advance at 253-856-5725. For TDD relay service, call the Washington Telecommunications Relay Service 7-1-1. 4.A.1 PROCLAMATION WHEREAS, the City of Kent is home to a significant Hindu American population and approximately 3.4 million Hindu Americans live across the nation; and WHEREAS, Hindu Americans in Kent represent diverse ethnic backgrounds, including individuals of Indian, Pakistani, Bangladeshi, Malaysian, Indonesian, Afghani, Nepali, Bhutanese, Sri Lankan, Fijian, Caribbean, and European descent; and WHEREAS, Kent and our nation have greatly benefited from Hindu Americans, especially through the Vedanta philosophy, Ayurvedic medicine, classical Indian art, dance, music, meditation, yoga, literature, and community service; and WHEREAS, the year 2022 marks the 129th anniversary of when Hinduism was officially introduced to the United States by Swami Vivekananda at the 1893 World's Parliament of Religions in Chicago, IL, and the 122nd anniversary of when he founded the Vedanta Society in San Francisco, California, in 1900; and WHEREAS, most Hindu immigrants have come to the United States as students, in search of better economic opportunities, or to unite with family members, while others have arrived in this country after facing religious persecution in their countries of origin; and WHEREAS, Hindu Americans share the entrepreneurial spirit of America and contribute to Kent's economic vitality, growth, and wellbeing; and WHEREAS, Kent Hindu temples, organizations, and individuals actively engage in seva, a Sanskrit word for selfless service towards their fellow human beings through charity and public service; and WHEREAS, despite their positive contributions to Kent and this nation, Hindu Americans face stereotypes and misconceptions about their heritage and have been the targets of bullying, discrimination, hate speech, and bias -motivated crimes; and WHEREAS, Hindu Americans promote the ideals of tolerance, pluralism, and religious freedom, which are inherent to their beliefs and respect the diversity of all faiths, NOW THEREFORE, I, DANA RALPH, MAYOR OF KENT, DO HEREBY PROCLAIM THE MONTH OF OCTOBER, 2022 TO BE Hindu American Awareness and Appreciation Months in Kent Washington in order to increase awareness and understanding of the Hindu American community and to encourage all residents to recognize and acknowledge the significant contributions made by Kent residents of Hindu heritage to our City. In witness whereof, I have hereunto set my hand this 181h day of October, 2022. Mayor Dana Ralph "- KENT W A S H I N G T O N Packet Pg. 4 5.B Administration • I want to thank our Department Directors, and especially Finance staff for a productive Council Budget Retreat that was held on October 5. Finance has worked tirelessly putting together this year's budget, and we are on track to present the budget to the Council for adoption on November 15. Race and Equity • Race and Equity Strategic Plan continues to go through its vetting sessions with ELT. On Monday October 10, the area of focus that was vetted was training. • We received a deadline for the Title VI report for WSDOT of October 17. Working with PW and Legal to get the report in by the deadline. Long Range Planning Long range planning staff is hard at work on updates to the Kent City Code, including a housekeeping ordinance to clean up inconsistencies and an update to the accessory dwelling unit (ADU) development standards. The ADU code update helps implement the recently adopted Kent Housing Option Plan. Community engagement is underway, including a series of interviews hosted by the consultants. For more information visit www.kentwa.gov/adu. Economic Development • ECD staff led a tour of sites on Kent's East Hill for UW Tacoma urban design grad students to identify ways to improve quality of life through the built environment. • Economic development led an interdepartmental session on the new Tax Increment Financing law and ways it may be utilized in a redevelopment scenario. Staff are looking at organizing research and analysis of catalytic capital facilities to inform and provide choices to policy makers and the public about ways to use this new financial tool. • Along with the Kent Chamber and Small Business Development Center, staff is coordinating the City's sponsorship of a workshop for aspiring/current business owners. Titled "Look Before You Leap," attendees will learn about business licensing requirements, leasing language, best practices for starting a business and general contracting. The workshop will be held December 6 at Green River College's Kent Station campus. • Staff continues to promote available financial resources for small business including Comcast's RISE grant which closed 10/16 as well as the Flex Fund, which has capacity for ten more loans. Kent's community -based organizations continue to promote the program to historically marginalized business owners and will do so for the remainder of 2022. Budget • An all -day Council Workshop was held on Wednesday, October 5, to discuss the Mayor's Proposed 2023-2024 Biennial Budget. The workshop provided an Page 1 of 10 Packet Pg. 5 5.B opportunity for Department Directors to present their budget requests and for Council to ask questions and discuss the requests. Finance's next step is preparing the final budget materials. Customer Service • Customer Service has been experiencing higher call volumes related to September billing statements. The September bills are often higher than other billing months due to water usage in the preceding summer months. While base rates are billed monthly, most City water meters are read and water use billed every other month. Accounting and Reporting • The General Ledger Team continues work with the State Auditor's Office on the 2021 Financial and Single (Grant) Audits. Much of their time is responding to requests for information and answering questions. • The State Auditor's Office is also working on the 2021 financial audit of the Kent Special Events Center Public Facilities District. Tax and Business Licensing • The City has issued approximately 4,800 business licenses to date in 2022. Workday • KPOA CBA changes in Workday have been completed • Completed creation and testing of performance evaluations for Public Works Operations; begin training 10/13 Benefits • MissionSquare (deferred comp) website updates effective 10/10/22 • Working on Open Enrollment set up and testing • Open Enrollment scheduled for 10/27- 11/10 • Testing updates to Management Benefits selection portal • Working with employees and managers on protected leave cases and ADA accommodations • Retiree Drug Subsidy Application has been completed • HR Benefits Analyst interviews for vacant position • Preparations for LEOFFI Board elections - Nomination forms are currently out Labor • First AFSCME negotiations meeting was held 10/11 Charitable Contributions Committee • REMINDER: Fall Giving Campaign is Thursday, October 27 in City Hall, starting at 11 am; the theme this year is The 80's. The charity selected for the campaign contributions is Eileen & Callie's Place which supports young women aging out of the foster care system. The Giving Campaign will have all of our favorite happenings: silent auction, raffle tickets, games, costumes, and Brown Bear car wash ticket sales, traveling bake sale and a new event: chili cookoff! Information Technology Projects • Telestaff Stabilization - to document known and newly discovered system issues identified in the production environment and resolve through standard project rigor, including but not limited to; requirements gathering, configuration, architecture, testing in a development environment, process documentation, training and deployment in production. • PRISM NPDES & Backflow Replacement - to replace the current end of life PRISM Access database used to manage Code Compliance workflows, including NPDES (National Pollutant Discharge Elimination System), FOG (Fats, Oils, and Grease), Cross Connection Control, Backflow Prevention, and Erosion Control workflow with software and hardware that support collaboration and streamline the manual current state processes within Public Works Engineering. Information Technology operational support for October 02, 2022 to October 11, 2022 • Number of tickets opened - 199 • Number of tickets closed - 388 Page 2 of 10 Packet Pg. 6 Enterprise GIS General: • Normalization of address database for various software implementations • Working with Parks to help with GIS items • Rebuilding GIS Kent GeoPortal for website • Completing inventory of GIS core SDE data citywide • Auditing new 3D citywide building layer against Nearmap building layer • Working to complete preparation on the rearchitect of GIS system implementation starting week of November 14 • Assessing GIS Warehouse Task Force data and standards Weekly Customer Service Requests: • Monthly GIS data update • Providing customer support to help staff connect to GIS data • Managing Connect Explorer login access • eGIS participating in citywide software implementations and providing GIS support • Worked with ECD and the Building Department to declare the building at 105 E. Smith Street as dangerous and to require immediate repairs to address safety issues. • During the month of September, prosecutors covered 67 court calendars, which included 1,780 cases scheduled for hearing. Many defendants have more than one case scheduled on a court calendar. Of those cases, 723 were for defendants who were held in -custody. To date, the prosecution team has filed 173 cases for crimes that occurred in September. • In preparation for the October trial term, prosecution has prepared 111 cases for jury trial. This includes contacting witnesses for all of those cases, conducting interviews, and reviewing all evidence associated with the case. As part of this process, prosecutors reviewed body cam footage that totaled 235.27 hours in length, which is the equivalent of 29 days of work for a single full-time employee. • Assisted in researching the legal issues associated with camping on public property and drafting an updated ordinance. 5.B • Continued to support staff on issues related to the deployment of broadband and small wireless facilities. • Assisted the HR Department in a number of sensitive employment and labor related matters. • Assisted City departments in reviewing and negotiating contract terms for a number of contracts related to construction, technological, and development projects. • Assisted outside counsel on a number of cases currently in litigation. • Worked with staff to acquire the property a rights necessary to complete various projects throughout the City. Recreation and Cultural Services • Volleyballs are flying at the Kent Commons! Youth volleyball is back after a long COVID hiatus!! We freshened up the program by extending participation to 3rd graders all the way up to High school. Please note they are not playing against each other! Youth volleyball has also transitioned to co-ed play allowing for greater participation. Adult Volleyball League play is also off and running with 24 teams playing on Tuesday and Wednesday nights. • The very busy 2022 Tournament/Special Event season has come to a close following a high volume of activity at our sports complexes April through September. Hogan Park @ Russell Road, Service Club Ballfields and Art Wright Field @ Kent Memorial Park hosted 45 Events with over 1000 teams and 75,000 guests. Many of the teams and visitors came from out of town, filling Kent hotels, restaurants and shopping. Tournaments/Special Events continue to keep Kent on the map for local, regional and national sport tournaments. Events like these provide personal, social, and economic benefits to participants and local businesses. • Trade Show/Special Event business is returning to PRE-COVID days at Kent Commons Community Center. In the first nine months of 2022, the Commons has U 0 U 0 N 0 a a� Page 3 of 10 Packet Pg. 7 hosted 16 events including toy shows, wellness expos, depression era glass/photographic collector shows, and marital arts competitions. The event business will be brisk through the remainder of the year with seven events on the schedule. For the first time, the Commons will host a Rubik's Cube Competition! Swing by on October 15, if you're interested, to see what this is!!! • For the months of September and October, Centennial Center Gallery is featuring a show of portable collection works, including recent 2022 purchases. • Scott Trimble's artwork at Chestnut Ridge Park will be formally dedicated during an event on October 25 at 11:00 am. • The 2022-2023 Spotlight Series season opens with a concert by indie-folk band Darlingside on Saturday, October 22 at 7:30 p.m. As of October 7, 105 tickets have been sold. • Following a two-year COVID break, the Senior Activity Center hosted its 10th Annual Wellness Fair. The fair featured vendors representing health and aging services, products, and interests. Senior visitors were also encouraged to take advantage of the opportunity to receive flu shots and Covid vaccines. Over 200 seniors participated in this event. • The first three quarters of 2022 have been very busy at the Senior Activity Center with over 13,000 visitors participating in 1,072 events. Activities included large scale special events, individual counseling, daily lunches, trips, tours, exercise classes, social groups, and many more. Facilities • Driving Range Fire: Operations have been going well and repairs are nearly complete. Carpet is still a few weeks out and will be the final repair once it arrives. • New signage for the Driving Range has been approved and being put into production. This is for the top portion of the new building. • Solar grant process is underway. Timeline is 2023. • The gym partition wall at Commons has failed and we're working quickly to move forward with a replacement drop down 5.B curtain. The existing wall is scheduled to be removed the week of 12/5/22. • Courthouse and Corrections generator project is underway. The generator slab was poured. The generator has a very long lead time and expected to arrive in April 2023 at which time it will be installed and commissioned. • Police HQ renovation is nearing the final stages. The training room is complete except the final entrance door and equipment is being loaded in. The kitchen is nearing completion and we're starting to a make a punch list for the project. • Senior Center roof bid was awarded to Signature Roof Service LLC. The start date has been set as 10/17/22. • IT Annex remodel is underway and making 0 great progress. E • HVAC team has continued to be very busy ,° with the extended hot weather. We're looking at the weather reports closely each a day and it seems next week might be the time to switch some systems over to heating. This will continue to be monitored Q. closely. • Kent Commons gym wall pads are ) L scheduled to be installed before the end of the year, the week of 12/5/22 is scheduled o for install. a) • Contracted with Sazan to start the engineering and design for the new Police N HQ cooling tower. c • A new commercial walk-in refrigerator for E Corrections is approved. This has an w extremely long lead time and we'll be °' tracking it closely. U • Driving Range smashed doors have a 6- c month lead time. Order is placed and we're tracking. • New gate and operators for the Shops East gate is approved. Loops were installed E 9/27/22 and gates are in production and U expected to be installed in the next 3-4 weeks. • New fence and gates for the Commons back parking lot is in production and install starting 11/9/22. • We're in the process of contracting with Burgess Design for Kent Commons renovations. Page 4 of 10 Packet Pg. 8 5.6 • We're in the process of contracting with DLR Group for court room renovations. Staff Changes - Hiring/Retirement/ Recruitment/Leaves/Promotions • Entry Level Police Officers Jerome Bacani, Hadley Bezon, Zachary Fry, Victoria Johnson, Amara Kandeh, Katie Powers and Tony Stanfill, started on October 3. • Code Enforcement Officer Doug Garrett retired October on 12. Significant crime activities/arrests/ investigations • On September 27, at 2:22 pm, officers investigated a felony order violation in the 21700 block of 46th PI S. The order was between the female victim and her ex - boyfriend. The ex -boyfriend returned to his father's home at the Dock Side Apartments after violating the order on September 27. Officers surrounded the apartment and learned the suspect was still inside. Officers called into the suspect and was able to get him to surrender and exit the apartment without incident. He was booked into the King County Jail in Seattle. • On September 28, at 8:00 am, a vehicle approached two students at Kent Meridian High School and a discussion about gang ties ensued. The rear passenger from the vehicle then fired 2-4 rounds at the students. School security located the suspect vehicle and plate via their security camera system. Later, the vehicle was located running with ignition damage on Jason Ave N. The vehicle was stolen and impounded for a search warrant as a spent shotgun shell was seen inside the vehicle. The victims did not know the suspects, and nobody was injured during the incident. Detectives are investigating. • On September 29, at 4:35 am, officers were dispatched to a carjacking that occurred at the Vibe Apartments. When the victim parked his vehicle, he was confronted by two suspects who were not known to him. One suspect was armed with a handgun and stole both the victim's key fob and his vehicle. The vehicle was recovered that night by Pierce County Deputies after being associated with an unknown crime on the South Hill of Puyallup. • On September 29, at 5:15 am, officers were dispatched to an unknown if injury accident at the Shell gas station located at 26010 Pacific Hwy S. Upon arrival, officers began their investigation which they later found to be related to a series of events that continued north to the Canadian border. The suspect pulled into the parking lot and hit the gas pumps. He exited the vehicle and attempted to enter the store. The suspect then got back into the vehicle, drove onto the roadway and stopped in the middle of S 260th St before getting out again. The suspect attempted to carjack a passing motorist by throwing a rock through the driver's side window, hitting the victim, and trying to force himself into the vehicle. That victim retained her vehicle and fled to call 911. The suspect then walked back to the gas station and continued to exhibit behaviors consistent with suffering from a mental health crisis. He broke out the front glass door to the business and eventually confronted a customer who had just exited his vehicle. The suspect forcibly took the victim's keys and fled the area in the victim's vehicle. That vehicle was recovered in Snohomish County. Officers were advised the suspect committed at least two more car jackings in that county and he continued committing the same acts as he made his way north to the border. The suspect is unknown, and Detectives are investigating. • On September 29, at 12:24 pm, officers were dispatched to a robbery that occurred at NW Smokes. The suspect entered the business, wearing clothing that covered his entire body to include a mask, and began demanding money from the till. The employee assumed he was armed but a firearm was not seen. The suspect made off with close to $300. Detectives are investigating. • On September 30, at 1:16 am, officers were dispatched to an assault at the Jack in the Box located at 221 Central Ave N. Officers located the victim who had co c U 0 U E 0 N 0 a a� Page 5 of 10 Packet Pg. 9 5.B significant injuries to his head. The victim stated he was approached by four suspects who asked for money and began to assault him. The victim said one suspect had a gun, he was hit in the head with it, and heard a bang making him think they shot him in the head. The victim was transported to the hospital for medical treatment. Detectives are investigating. On September 30, at 2:18 am, officers were dispatched to a robbery that occurred at the 7-Eleven located at 26220 116t" Ave SE. The victim had been working the front counter when three suspects entered the store, and one immediately brandished a firearm demanding money. Another suspect jumped over the counter and took the money from the till. The third suspect stood by the front door acting as the lookout. The three suspects left the store after the robbery and fled in a vehicle. Detectives are investigating. On September 30, at 11:56 pm, officers were dispatched to a shooting at the Phoenix Court Apartments. Upon arrival they found the male victim inside an apartment who had at least one gunshot wound to the head. The renter of the apartment stated the victim went to sleep on her couch, and she was inside her bedroom also asleep. She awoke to the sounds of gunshots and discovered the victim had been shot. The victim was transported to the hospital with life threatening injuries. Detectives are investigating. On October 2, at 7:43 pm, officers responded to a shooting near a bus stop in the 23400 block of Pacific Hwy S. Officers contacted the victims (male and female) who were sitting in their vehicle away from the location. The victims had driven to a marijuana dispensary in the area and eventually parked to the north because the parking lot was full. The female walked to the store to make their purchase when one of the suspects contacted her asking for a smoke. The male victim ended up exchanging words with this suspect, which prompted a second suspect to join into the conversation. Both victims eventually got back into their vehicle, and when they pulled out onto the roadway, shots were fired. The male victim sustained minor injuries being cut from shattered/broken glass during the incident. Detectives are investigating. • On October 4, at 10:30 am, Patrol was dispatched to Phoenix Court Apartments regarding a male threatening a tow truck driver with a handgun and rifle. The suspect was hiding in his apartment and on duty SWAT was requested. The suspect eventually exited after a three -and -a -half- hour standoff. He was booked into the King County Jail. • On October 6, at 3:08 am, officers were dispatched to a suspicious circumstance in the 23400 block of 68th Ave S. Dispatch advised a male got into a vehicle and there was a female screaming. Multiple vehicles were in the roadway and there was a mention of a gun. When officers arrived, they found a male, bleeding from the hands and laying in the middle of the roadway, up against an occupied vehicle. The male was yelling and screaming and appeared to be under the influence of drugs. Officers were able to get him moved to a sitting position on a bumper of a patrol unit. Officers believed he was having a medical emergency and called for aid. Puget Sound Regional Fire Authority arrived and as they started their medical examination, the male began to struggle, and officers had to place him on the ground for control. When Medic-1 arrived, the male became quiet and stopped breathing. CPR was started, a pulse was obtained, and the male was transported to Valley Medical Center. Investigation revealed the suspect had crashed his vehicle. He then approached a female in her vehicle and attacked her, biting her in the face. She fled the area and called 911. The suspect then attacked a male who stopped to assist. This vehicle, while fighting with the suspect inside his vehicle, drove off the roadway into a light pole, ripping it out of the ground. The suspect then ran out to 68th Ave where a semi -truck had stopped. The suspect punched out the driver's side door window and attacked the driver. Page 6 of 10 Packet Pg. 10 5.B • On October 7, at 10:34 pm, officers were dispatched to a shooting that occurred in the 23800 block of 104t" Ave SE. The victim, a 21-year-old male, was shot by unknown subjects. The victim drove home with a graze wound to the chest and arm. No suspect information is available at this time. Detectives are investigating. Events and awards • Officer Steiner was commended for identifying a crime problem in his patrol beat and proactively working on a solution to begin to address it. His emphasis has also encouraged and inspired other officers to begin planning similar operations to address other crime problems throughout the city. Officer Steiner's work on Kent's West Hill demonstrates a commitment to the department's mission of protecting and caring for our community by providing quality police service and being adaptable to the needs of our diverse city. His attention to detail in his planning and organization of this emphasis demonstrate our department's values of service and professionalism. • Officer Axelson was commended for making a direct positive impact on someone's life by going above and beyond to help. Officer Axelson exemplifies our department's mission of protecting and caring for people in our community, our value of service, and our vision of improving the lives of our community members. • Officer Arjona was commended for his dedication to investigating all available leads in order to solve a crime of theft. Officer Arjona clearly demonstrated our department's mission of providing quality police service as well as our values of service and professionalism and likewise fulfilled our vision of providing the highest level of law enforcement service and improving the lives of our community members. Survey • Field staff provided construction support and staking on active capital improvement projects, including the 2022 overlays. Topographic design surveys were performed at multiple sites for the Russell Road sidewalks and 224t" phase 3 east. • Professional staff reviewed CIP project plans, calculated various portions of City right of way, and is writing legal descriptions for various CIP projects. • PW GIS staff is supporting Public Works Operations staff with Cityworks for continual streamlined asset management. Fulfilled public records requests, entered infrastructure utility project as-builts and performed regular data base maintenance tasks. Environmental • Personnel: Senior Biologist will start on November 16. • 2022 Recycle Collection Events: the final large recycle event is Saturday, October 15 (9 am to 3 pm) at Hogan Park on Russell Road. This is a free event to the public. Items being collected include paint, styrofoam, appliances, mattresses, tires, documents for shredding, scrap metal, batteries, electronics, and more! Visit www.kentwa.gov/talkingtrash for details. • Vegetation Monitoring/Reports 2022: six vegetation monitoring reports are due by the end of 2022-72nd Ave mitigation, HCM 3 mitigation, Dvorak Barn mitigation, Downey Channel, Briscoe 2/3, Alvin's Pond mitigation • Completed all vegetation monitoring sites for 2022. Staff is updating spreadsheets for each site in preparation for data analysis and report writing. • Cross Connection Control: permit reviews, coordinating with Binford Metals to curb backflow thefts in Kent. Last week, Binford sent photos of backflow assemblies that sellers sent to their store to sell to our CCCP staff, who verified that those are not in Kent's inventory, coordination with customers and site inspections - Northwest Corporate Park, Associated Energy Systems, Ball, Bridge Point, Rotary Offset Press, Yasin Short Plat, Hawthorne Suites, S224th St. Phase 3, Metropolitan Hardwood Floors, Davis Industries, Pacific Gateway, Kent Industrial Bldg., Dharim Mandir, Prose Kent Station, Khali Khan, Page 7 of 10 Packet Pg. 11 1019 61" Ave Parking Plan, Polar Service Center, Panther Lake Gravity Sports, Asphalt Overlays, Kent International Plaza. Entering BATs in PRISM. Correspondence with testers and customers that have questions or failed BATs (sending out notifications, correcting contact information in PRISM). Sending out BAT initial notifications, failed test notifications, and non-compliance notifications, and correcting contact info in PRISM. CCP Inspector and CCCP Assistant working together on -site visits and coordination with customers. Construction • West Hill Reservoir: placed curb and gutter and sidewalk ramps on Military road frontage. Working on electrical within CL2 building. Exterior coating process with special inspector oversight is underway. Intermediate coating to begin this week. • Lake Fenwick Hypolimnetic Aerator Improvements: in water work has resumed. New float anchor is done. Field work is expected to conclude later this week/early next. Startup testing and training to follow. • Summit Landsburg Road and Rock Creek Culvert Replacement: roadway open to northbound only traffic. Shifting traffic from north side to south side. Forming and reinforcing north half approach slab for concrete placement on October 17. 5.B • Downey Side Channel Restoration Final Phase: installation of the erosion control blanket is complete. Split rail fence scheduled for this week. HMA removal on the trail has begun. Roadway pavement repairs will begin late this week. • 2022 Asphalt Overlays: emergency storm repair on SE 235t" & 1121" Ave SE on -going this week and next. Road raising 144t" scheduled to begin 10/11. Striping for 256t", 268t", 124t", 112t" and 132nd at Kent-Kangley completed last week, with exception of speed cushions and select a crosswalk markings. Photo below of 268th. 0 • 76t" Avenue South - North Segment: working through critical path material water main submittals to determine acceptable start date in field. Streets • Street Maintenance performed grinding, crack sealing and hot patching for inlays on 132nd Ave SE and on S 200t" St, installed an access road at the Russell Rd Nursery, grinded sidewalks on E Smith St, repaired shoulders on SE 256t" St, installed a block for the Kent East Hill Operations Center (KEHOC) and began preparing the plows and sanders for the upcoming Winter season. • Signs and Markings moved bollards and installed bases and signs for repairs on 54t" Ave S and on SE 236t" PI, replaced signs on SE 2161" St, inventoried signs and updated in GIS on 96t" Ave S and at various locations Citywide, installed a base for retro-reflectivity on SE 208t" St, installed bases and signs for retro-reflectivity on E Smith St and performed sign maintenance Citywide. • Solid Waste cleaned up debris in several locations including along Pacific Hwy S, SE 256t" St and on 25t" Ave S. Page 8 of 10 Packet Pg. 12 • Water Vegetation mowed and line trimmed multiple locations such as along the Clark Springs fence line, the 212t" treatment plant, the 208t" well, the Pine Tree water easement, the West Hill sites, Guiberson Webster Park, pumpstation #5, the Seven Oaks Well and at the East Hill Wells. • Street Vegetation staff mowed and line trimmed along Lincoln Ave N and along S 212t" St, pruned street trees along SE 253rd St, line trimmed along the guard rails on Washington Ave S, mowed, line trimmed and picked up debris along S 216t" St and in the alleys between Cedar St and Hazel Ave and began to winterize the irrigation systems at various locations Citywide. • The Sidearms mowed on SE 240t" St, SE 248t" St, SE 244t" Ave, SE 216t" St, 92nd Ave S, W Valley Hwy, S 228t" St, Riverview Blvd, 42nd Ave S, S 200t" St, S 212t" St, 59t" PI S and on 72nd Ave S and relocated material and maintained the lot at KEHOC. • Wetland Mitigation crews worked on planting at the Hytek site. Water • Staff have been working on our annual dead end water main flushing program throughout the water system. We have performed a leak detection survey of the valley portion of the water system from SE 228t" St to the northern water system boundary. We have also continued to exercise fire hydrants in the Lakes Development. Source, Supply and Pumpstations • Source and Supply staff checked the eastern properties, fence lines and transmission main trails, pulled the recycle pump and discussed replacement of the pneumatic valves at the 212t" treatment plant, received bids and prepared a contract for the Kent Springs hoist replacement, worked with Pacific Power on generator load testing, took the loaner valves back to GC Systems, performed offline site and reservoir checks and exercised and painted hydrants in The Lakes area. • SCADA staff replaced the caustic valve actuator at the East Hill well, acquired the Programmable Logic Controller replacement list for Lindental, checked 5.B traps and installed a power monitor at Kent Springs, performed troubleshooting and testing of the Renton Intertie system, checked demands and flow at the 212t" treatment plant well and adjusted as needed, performed touch-up work on the SCADA screen work for pumpstation #6 Fill Mode operations, worked on updating and replicating the SCADA virtual boxes, reviewed status and worked on SCADA programming and screens for pumpstation #6 and the West Hill tank and worked on procurement of services for SCADA a programming. • Pumpstation crews reviewed and delivered a an 8" pump to Lagoons and began pumping operations, evaluated the site at ; Murry Smith, replaced a generator and L) wired it at the Union Pacific storm E pumpstation, removed graffiti at the Upper ,° Mill Creek diversion channel, ordered a new wet nozzle and cleaned up the site at a GRNRA South. Storm/Sewer/Drainage Vegetation • Storm crews cleaned storm lines for 2023 a overlays on SE 274t" PI, performed rip rapping for twin culverts and a manhole ) changeout on E Titus St, replaced a pipe on L SE 218t" St, installed a catch basin on W o Willis St, maintained a pond on 113t" Ave > SE, installed a check valve on 84t" Ave S, took inventory of ditches on 115t" Ave SE N and prepared the scupper drainage pipes c for Winter on S 228t" St. Crews also performed National Pollutant Discharge w Elimination System (NPDES) assessing on °' S 200t" PI, S 202nd St, SE 212t" Stand on L) SE 214t" PI and pumping on SE 200t" St, c 200t" PI SE, S 202nd St and on 108t" Ave SE. • Sewer crews TV'd and cleaned existing sewer lines with the Vactor between 108t" E Ave SE and 124t" Ave SE from SE 240t" St U to SE Kent Kangley Rd, TV'd for the 2023 overlays on S 259t" PI and for storm construction at the new Madison Plaza on W Meeker St and cleaned sewer wet wells at various locations Citywide. • Wetland Maintenance mowed, line trimmed, sprayed and removed invasive weeds at Russell Woods Wetland on S 237t" PI, Brookside Court on 132nd Ave SE, Eagle Page 9 of 10 Packet Pg. 13 5.B Creek on 13611 Ave SE, Blueberry Farm on 1081h Ave SE, Meridian Glen Division #1 and #3 on 1371h Ave SE, Morgan's Place on 971h Ave S, Lake Meridian outlet channel on SE 272nd St, Boeing Creek on S 211th St and at Cantera on SE 280th St, inspected wetlands for transient activity and removed litter as necessary at Maplewood Grove on 108th Ave SE, Redondo on 271h Ave S, Signal Electric on 3rd Ave S, 72nd Ave Diversion Channel on 72nd Ave S, Horseshoe Bend on 80th Ave S, the 1961h Corridor Wetland on S 196th St, Swan Court on 112th Ave SE, ShoWare Center on W James St and at the GRNRA bike path and south tower and picked up split rail fencing supplies. • Holding Pond crew mowed and line trimmed at Terra Heights on SE 2315t PI, Birdsong Meadows on SE 233rd PI, Summer Glen Division #1 on SE 223rd Dr, Matheson Park and Begonia Place on 129th PI SE, Ferncrest Division #1 on 132nd PI SE, Ferncrest Division #3 on 135th Ave SE, Birchwood Acres on 134th Ct SE, Parkway Estates on 124th Ave SE, Pheasants Hollow on 127th Ave SE, Laurel Springs on 1315t PI SE, Kentridge Estates on 130th Ave SE, El Dorado Hills and Grewel on 119th Ave SE, Pine Ridge on 117th Ave SE, Janes Place on 138th Ave SE and at Crown Royal 2 on SE 217th PI. Fleet/Warehouse: • The Warehouse crew prepared for and will be working the recycle event on Saturday, October 15, continued to assist with CDL training, maintained the shops yard, keeping it clean and free of litter and debris, cleaned and maintained the wash rack, washed and vacuumed motor pool vehicles, issued personal protection equipment (PPE's) and motor pool vehicles to staff and hydrant meters and public notice boards to contractors, repaired small equipment as needed, received parts and inventory orders, hauled spoils as time and equipment were available and continued to manually open and close the broken East Gate daily and locked and unlocked the gates in the employee south parking lot at the beginning and close of the work day. • Fleet staff totaled out a Chevrolet Tahoe due to an accident, worked on building new trucks for Street Signs and a new water transit van, prepared items for auction, set-up vehicles, worked on mower and side arm repairs, prepared the deicing pump, trucks, sanders and plows for the upcoming winter season and worked on scheduled and non-scheduled maintenance and repairs. Design: • James Street Storm Drainage Improvements: Submitted Sub -Regional Opportunity Fund Project Application to the King County Flood Control District for funds to improve stormwater conveyance to the existing James Street Pump Station. • GRNRA North Pump Station: coordinated with Operations staff to place mobile/temporary pump at the weir to manage water levels in the lagoon. Lead time for permanent replacement is approximately 14 weeks. Team is seeking quotes for a rental to allow Operations staff to utilize the mobile/temporary pump as needed elsewhere in the City during storm event(s). • Railroad Quiet Zone: coordinating with BNSF and UP to discuss improvements at crossings and process to advance the project quickly. Team has conducted site visits, discussing fencing options and evaluating permitting needs (DAHP). Coordination with survey and right-of-way team has begun. co c U 0 U 0 N 0 a a� Page 10 of 10 Packet Pg. 14 6.A 140 KENT ,, ,, V .L I c , DATE: October 18, 2022 TO: Kent City Council SUBJECT: Second Public Hearing on the 2023-2024 Biennial Budget MOTION: I move to close the public hearing. SUMMARY: This is the second public hearing on the 2023-2024 Biennial Budget at the regular City Council meeting. Public input is welcome as the City prepares the 2023-2024 Biennial Budget. The Mayor's Proposed 2023-2024 Biennial Budget may be found on the City's website at www.kentwa.gov/departments/finance <http://www.kentwa.clov/departments/finance>. BUDGET IMPACT: Packet Pg. 15 6.6 KENT WASH IN G T O N DATE: October 18, 2022 TO: Kent City Council SUBJECT: Second Public Hearing on the 2023-2028 Capital Improvement Program MOTION: I move to close the public hearing. SUMMARY: This date has been set for the second public hearing on the 2023-2028 Capital Improvement Program. The Capital Improvement Program is incorporated into the Capital Facilities Element of the Kent Comprehensive Plan. Public input is welcome. The latest draft version of the 2023-2028 Capital Improvement Program may be found in the Mayor's Proposed 2023-2024 Biennial Budget on the City's website at www.kentwa.gov/departments/finance <http://www.kentwa.gov/departments/finance>. Packet Pg. 16 6.0 140 KENT ,, ,, V .L I c , DATE: October 18, 2022 TO: Kent City Council SUBJECT: Public Hearing on the 2022 Tax Levy for the 2023 Budget MOTION: I move to close the public hearing. SUMMARY: This is the public hearing on the 2022 Tax Levy for the 2023 Budget. Public input is welcome. Packet Pg. 17 6.D 140 KENT ,, ,, V .L I c , DATE: October 18, 2022 TO: Kent City Council SUBJECT: Public Hearing on the Comprehensive Plan Amendment to Incorporate School District Capital Facilities Plans into the Capital Facilities Element and Associated Impact Fees MOTION: I move to close the public hearing. SUMMARY: This is the public hearing on the yearly incorporation of the Kent, Auburn, and Federal Way School Districts' Capital Facilities Plans into the Kent Comprehensive Plan Capital Facilities Element and associated Impact Fees. Public input is welcome. Impact fee information is included as informational only and is not part of the public hearing. ATTACHMENTS: 1. Ordinance Comp Plan Amend -School Dist Capital Facilities Plans (PDF) 2. Kent School District CFP (PDF) 3. Auburn School District CFP (PDF) 4. Federal Way School District CFP (PDF) 5. General Statistics Table 2021-2022 (PDF) 6. Ordinance Amending KCC 12.13.160_School Impact Fees (PDF) 7. Fees 2005-Present (PDF) Packet Pg. 18 6.D.a ORDINANCE NO. AN ORDINANCE of the City Council of the City of Kent, Washington, amending the Kent Comprehensive Plan and its Capital Facilities Element to include the Capital Facilities Plans of the Kent, Federal Way, and Auburn School Districts (CPZ-2022-1). RECITALS A. The City of Kent has adopted a school impact fee program as authorized by the State Growth Management Act (GMA) and RCW 82.02.050. Impact fees may be collected and spent only for the public facilities which are addressed by the Capital Facilities Plan Element of the City's comprehensive plan. In order to collect school impact fees to be spent by the school districts, the City must adopt the schools' Capital Facilities Plans into the City's Capital Facilities Plan Element. B. The State of Washington Growth Management Act (GMA) requires internal consistency among comprehensive plan elements and the plans from other jurisdictions. To assure that comprehensive plans remain relevant and up to date, the GMA allows amendments to the capital facilities element of comprehensive plans concurrently with the adoption or amendment of a city budget. RCW 36.70A.130(2)(a)(iv). C. The City of Kent has established procedures for amending the 1 Comprehensive Plan Amendment 2021-2022 - 2026-2027 School Dist. School District Capital Facilities Plans Packet Pg. 19 6.D.a Comprehensive Plan in Chapter 12.02 of the Kent City Code (KCC), allowing amendment of the Capital Facilities Element of the Comprehensive Plan concurrently with the adoption or amendment of the City budget and allowing the City Council to hold the public hearing instead of the Land Use and Planning Board, as laid out in KCC 12.02.010. D. The Kent, Federal Way, and Auburn School Districts have submitted proposed amendments to their Capital Facilities Plans to be included in an amendment of the City's Capital Facilities Element of the Comprehensive Plan. E. After providing appropriate public notice, the City Council of the City of Kent considered the requested Comprehensive Plan amendment and held a public hearing on the same on October 18, 2022. F. On September 15, 2022, the City provided the required 60 day notification under RCW 36.70A.106 to the State of Washington of the City's proposed amendment to the Capital Facilities Element of the Comprehensive Plan. The 60 day notice period has passed, and by operation of law, it is deemed approved. G. On November 15, 2022, the City Council of the City of Kent approved the Capital Facilities Element amendment CPZ-2022-1 to include the Capital Facilities Plans of the Kent, Federal Way, and Auburn School Districts, as set forth in Exhibit "A" attached and incorporated by this reference. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: ORDINANCE 2 Comprehensive Plan Amendment 2021-2022 - 2026-2027 School Dist. School District Capital Facilities Plans Packet Pg. 20 6.D.a SECTION 1. - Amendment. The Kent Comprehensive Plan, and its Capital Facilities Element, are amended to include the Capital Facilities Plans of the Kent, Federal Way, and Auburn School Districts, as set forth in Exhibit "A" attached and incorporated by this reference (CPZ-2022-1). SECTION 2. - Corrections by City Clerk or Code Reviser. Upon approval of the city attorney, the city clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; ordinance, section, or subsection numbering; or references to other local, state, or federal laws, codes, rules, or regulations. SECTION 3. - Severability. If any one or more section, subsection, or sentence of this ordinance is held to be unconstitutional or invalid, that decision will not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. SECTION 4. - Effective Date. This ordinance will take effect and be in force 30 days from and after its passage, as provided by law. DANA RALPH, MAYOR Date Approved ATTEST: KIMBERLEY A. KOMOTO, CITY CLERK Date Adopted Date Published 3 Comprehensive Plan Amendment 2021-2022 - 2026-2027 School Dist. School District Capital Facilities Plans Packet Pg. 21 6.D.a APPROVED AS TO FORM: TAMMY WHITE, CITY ATTORNEY S:\Permit\Plan\COMP_PLAN_AMENDMENTS\2022\CIP and Impact Fees\School Districts UPS and Impact Fee Update\Complete Package\Ord_CompPla nAmend-SchoolDistCapita I Facil itiesPlans.docx 4 Comprehensive Plan Amendment 2021-2022 - 2026-2027 School Dist. School District Capital Facilities Plans Packet Pg. 22 6.D.b KENT SCHOOL DISTRICT BOARD OF DIRECTORS Leslie Hamada Presldent Joseph Hento Vice President Awale Farah Legislative Representative Unfilled Director Tim Clark Director MISSION Successfully Preparing All Students for Their Futures Kent School District Capital Planning 12033 SE 2561h Street Bldg B Kent, WA 98030.6503 Phone: 11253) 973-7526 Fax: (253) 373-7420 www.kentAl2.wa.us 001000 EQUITY EXCELLENCE COMMUNITY June 28, 2022 Kaley Nobis City of Kent 220 Fourth Avenue S Kent WA 98032 RE- Proposed 2023 School Impact Fees for Kent School District #415 Dear Kaley Nobis, The six year (2021-2022) Capital Facilities Plan (CFP) for Kent School District No. 415 as adopted by the Board of Directors calls for no impact fees to be collected. Sincerely, Dave Bussard, Executive Director Operations & Facilities Packet Pg. 23 6.D.b 4' KENT SCHOOL DISTRICT MEQUITY I EXCELLENCE COMMUNITY Six -Year Capital Facilities Plan 2021-2022 through 2027-2028 June 2022 Kent School District No. 415 12033 SE 2561h Street Kent, Washington 98030-6643 (253) 373-7526 BOARD of DIRECTORS Ms. Leslie Hamada, President Mr. Joe Bento, Vice President Mr. Awale Farah, Legislative Representative Ms. Michele Bettinger, Director Mr. Tim Clark, Director ADMINISTRATION Israel Vela Superintendent of Schools Dr. Wade Barringer, Senior Executive Director Strategic Initiatives & Operations Dave Bussard, Executive Director Operations & Facilities Sara Dumlao, Interim Assistant Director of Procurement Packet Pg. 24 6.D.b Six -Year Capital Facilities Plan Table of Contents - Executive Summary...................................................................................................1 II - Six - Year Enrollment Projection...............................................................................3 III - Current Kent School District "Standard of Service".................................................7 Current Standards of Service for Elementary Students .................................................. 7 Current District Standards of Service for Secondary Students ....................................... 8 IV - Inventory and Capacity of Existing Schools.............................................................9 V - Six -Year Planning and Construction Plan................................................................14 VI- Portable Classrooms.............................................................................................19 VII - Projected Six -Year Classroom Capacity................................................................20 VIII- Finance Plan.......................................................................................................26 IX - Summary of Changes to June 2021 Capital Facilities Plan......................................36 X- Appendices............................................................................................................37 Packet Pg. 25 6.D.b - Executive Summary This Six -Year Capital Facilities Plan has been prepared by the Kent School District as the organization's capital facilities planning document, in compliance with the requirements of Washington's Growth Management Act, King County Code K.C.C. 21A.43 and Cities of Kent, Covington, Renton, Auburn, Black Diamond, Maple Valley, and SeaTac. This annual Plan update was prepared using data available in the spring of 2022 for the 2022-2023 school year. This annual update of the Plan reflects no new major capital projects, a zero -dollar impact fee rate due to declining enrollment and new capacity study. This Plan is consistent with prior long-term capital facilities plans adopted by the Kent School District. This Plan is not intended to be the sole planning document for all the district's needs. The district may prepare interim and periodic Long -Range Capital Facilities Plans consistent with Board Policies, considering a longer or shorter period, other factors and trends in the use of facilities, and other needs of the district as may be required. Prior Capital Facilities Plans of the Kent School District have been adopted by Metropolitan King County Council and Cities of Kent, Covington, Auburn, and Renton and included in the Capital Facilities Plan element of the Comprehensive Plans of each jurisdiction. This Plan has also been submitted to the cities of Black Diamond, Maple Valley, and SeaTac for their information and inclusion in their Comprehensive Plans. In order for impact fees to be collected in the unincorporated areas of Kent School District, the Metropolitan King County Council must adopt this Plan and a fee- implementing ordinance for the District. For impact fees to be collected in the incorporated portions of the District, the cities of Kent, Covington, Renton and Auburn must also adopt this Plan and their own school impact fee ordinances. This Capital Facilities Plan establishes a standard of service in order to ascertain current and future capacity. While the State Superintendent of Public Instruction establishes square footage guidelines for capacity, those guidelines do not account for local program needs in the District. The Growth Management Act, King County and City codes and ordinances authorize the District to make adjustments to the standard of service based on specific needs for students of the District. This Plan includes the standard of service as established by Kent School District. Program capacity is based on an average capacity and updated to reflect changes to special programs served in each building. Portables in the capacity calculation use the same standard of service as the permanent facilities. Packet Pg. 26 6.D.b The capacity of each school in the District is calculated based on the District's standard of service and the existing inventory of permanent facilities. The District's program capacity of permanent facilities reflects program changes and the state's mandated reduction of class size to meet the standard of service for Kent School District. Portables provide additional interim capacity. Kent School District is the fifth largest (FTE basis) district in the state. Enrollment is electronically reported monthly to the Office of the Superintendent of Public Instruction ("OSPI") on Form P-223. Although funding apportionment is based on Annual Average Full Time Equivalent (AAFTE), enrollment on October 1 is a widely recognized "snapshot in time" that is used to report the District's enrollment for the year as reported to OSPI. The District's standard of service, enrollment history and projections, and use of interim facilities are reviewed in detail in various sections of this Plan. The District plans to continue to satisfy concurrency requirements through the interim use of portables. This Plan currently represents projects in process funded primarily bythe Kent School District's 2016 Bond, as well as the 2018 Capital Construction Levy. Additional information about these projects can be found on the district's capital projects homepage (link . Additionally, project updates sent to our community of stakeholders can be accessed on the KSD website link . Based on revised student generation rates, and district enrollment projects, the district has updated the proposed student impact fee rate for the coming year. For a short overview, see Section IX (Summary of Changes to the June 2021 Capital Facilities Plan). Packet Pg. 27 6.D.b II - Six - Year Enrollment Projection For capital facilities planning, enrollment growth projections are based on cohort survival and student yield from documented residential construction projected over the next six years (See Table 2). For this Plan, the district relied substantially on the results from Dr. Les Kendrick's study of long-range enrollment forecasts for the Kent School District in the Winter of 2021. King County live births and the District's relational percentage average were used to determine the number of kindergartners entering the system (See Table 1). 8.26% of 25,273 King County live births in 2017 is projected for 2,087 students expected in Kindergarten for October 1, 2022. This is a decrease of 738 live births in King County over the previous year (See Table 2). Early Childhood Education students (also identified as "ECE"), "Early Childhood Special Education ("ECSE") students are forecast and reported to OSPI separately on Form P-223H for Special Education Enrollment. Capacity is reserved to serve students in the ECE programs at elementary schools. In addition to live birth data, enrollment projections for October 1, 2022 going forward rely upon the results of the enrollment study by Dr. Kendrick, utilizing the "medium growth" methodology. Within practical limits, the District has kept abreast of proposed developments. The District will continue to track new development activity to determine impact to schools. Information on new residential developments and the completion of these proposed developments in all jurisdictions will be considered in the District's future analysis of growth projections. The Kent School District serves eight permitting jurisdictions: unincorporated King County, the cities of Kent, Covington, Renton, and Auburn and smaller portions of the cities of SeaTac, Black Diamond, and Maple Valley. Packet Pg. 28 6.D.b �1010140194401 a1117-111 W 01Ifforel.1 "Student Factor" is defined by King County code as "the number derived by a school district to describe how many students of each grade span are expected to be generated by a dwelling unit" based on district records of average actual student generated rates for developments completed within the last ten years. Following these guidelines, the student generation rate for Kent School District is as follows: Single Family Elementary .270 Middle School .105 Senior High .075 Total .450 Multi -Family Elementary .082 Middle School .035 Senior High .029 Total .146 The student generation factor is based on 2,967 SFD (Single Family Detached) units built between 2012 and 2022. There are 801 K-6 students geocoded to those homes. Therefore, the SFD student yield for students in grades K thru 6 is 0.270, translating to 0.27 student for every new SFD unit built or 27 students for every 100. Apartments and Condos were calculated independently, then combined for the Multi -Family attached student yields. In preparing the 2021-2022 to 2026-2027 Capital Facilities Plan the District contracted with Davis Demographics, a noted expert in demographic studies for school districts, to analyze and prepare the student generation factor. EDC included both "garden" and "urban style" apartments in the calculation for multi -family residences. Within the district's borders there are several income -based and multi -family housing projects coming on-line in 2022/2023. Once developed with occupancy occurring the District does recognize that the student generation for multi -family housing may impact future Capital Facilities Plan updates. 4 Packet Pg. 29 6.D.b KENT SCHOOL DISTRICT No.415 OCTOBER REPORT 1251 H (HEADCOUNT) ENROLLMENT HISTORY For 2022 UP - Headcount Enrollment History LB = Live Births LB in 2008 LB in 2009 LB in 2010 LB in 2011 LB in 2012 LB in 2013 LB in 2014 LB in 2015 LB in 2016 October HC Enrollment 2013 2014 2015 2016 2017 2018 2019 2020 2021 King County Live Births' 25,222 25,057 24,514 24,630 25,032 24,910 25,348 25,487 26,011 Increase / Decrease 323 -165 -543 116 402 280 316 139 524 Kindergarten / Birth %' 8.40% 8.34% 8.34% 8.17% 8.14% 7.98% 7.93% 6.68% 7.06% Kindergarten 2,119 2,090 2,045 2,013 2,037 1,989 2,010 1,703 1,836 Grade 1 2,186 2,127 2,131 2,067 2,056 2,061 2,036 1,882 1,768 Grade 2 2,055 2,190 2,163 2,163 2,077 2,008 2,091 1,980 1,817 Grade 3 1,922 2,070 2,176 2,195 2,143 2,043 1,995 2,001 1,938 Grade 4 2,087 1,956 2,089 2,195 2,218 2,118 2,038 1,912 1,924 Grade 5 2,008 2,116 1,958 2,103 2,189 2,169 2,120 1,937 1,872 Grade 6 2,079 2,023 2,058 1,952 2,120 2,184 2,164 2,024 1,894 Grade 7 Middle School 2,046 2,104 1,974 2,021 1,922 2,044 2,166 2,010 1,925 Grade 8 " 2,121 2,091 2,100 2,021 2,043 1,882 2,073 2,086 1,937 Grade 9 Senior High 2,483 2,428 2,093 2,105 2,006 2,004 1,888 2,006 2,042 Grade 10 " 2,046 2,151 2,165 2,099 2,080 1,946 2,035 1,813 1,959 Grade 11 " 1,873 1,802 1,818 1,865 1,823 1,732 1,663 1,744 1,583 Grade 12 " 1,539 1,576 1,742 1,730 1,810 1,654 1,634 1,484 1,655 Total Enrollment 2 26,564 26,724 26,512 26,529 26,524 25,834 25,913 24,582 24,150 Yearly Headcount Increase / Decrease -48 160 -212 17 -5 -690 79 -1,331 -432 Cumulative Increase -267 -107 -319 -302 -307 -997 -918 -2,249 -2,681 Change to Full Day Kindergarten for all schools 111111117--7 ' This number indicates actual births in King County 5 years prior to enrollment year as updated by Washington State Department of Health, Center for Health Statistics. Kent School District percentage based on actual Kindergarten enrollment 5 years later. z Enrollment reported to OSPI on Form P-223 generates basic education funding and excludes Early Childhood Special Education "ECSE" & "132" or Birth to 2 Preschool Inclusive Education and excludes College -only Running Start students. Kent School District Six -Year Capital Facilities Plan Table 1 May 2022 5 Packet Pg. 30 6.D.b KENT SCHOOL DISTRICT No. 415 SIX -YEAR ENROLLMENT PROJECTION 2021 - 2027 Enrollment Projections Full Day Kindergarten at all Elem LB in 2016 LB in 2017 LB in 2018 1 LB in 2019 1 LB in 2020 Est LB in 2021 Est. LB in 2022 ACTUAL ENROLLMENT PROJECTED ENROLLMENT October 2021 2022 2023 2024 2025 2026 2027 King County Live Births 26,011 25,273 24,337 24,090 24,031 24,344 24,669 Increase / Decrease 524 -738 -936 -247 -59 313 325 Kindergarten / Birth % 7.06% 1 8.26% 8.19% 8.22% 8.23% 8.13% 8.13% FD Kindergarten Grade 1 1,836 2,087 1,993 1,979 1,978 1,980 2,006 1,768 2,096 2,143 2,041 2,027 2,024 2,026 Grade 2 1,817 2,079 2,103 2,146 2,044 2,028 2,025 Grade 3 1,938 2,008 2,088 2,107 2,150 2,046 2,030 Grade 4 1,924 2,003 2,020 2,096 2,115 2,156 2,052 Grade 5 1,872 2,033 2,000 2,013 2,089 2,106 2,146 Grade 6 1,894 1,964 2,060 2,021 2,035 2,109 2,126 Grade 7 Middle School 1,925 2,007 1,976 2,068 2,029 2,041 2,115 Grade 8 " 1,937 2,072 2,032 1,997 2,090 2,049 2,060 Grade 9 Senior High 2,042 2,274 2,263 2,216 2,178 2,276 2,232 Grade 10 " 1,959 2,138 2,116 2,102 2,058 2,021 2,112 Grade 11 " 1,583 1,669 1,859 1,836 1,824 1,784 1,751 Grade 12 " 1,655 1,320 1,465 1,628 1,608 1,596 1,561 Total Enrollment Projection 24,150 25,750 26,118 26,250 26,225 26,216 26,242 Yearly Increase/Decrease -432 1,600 368 132 -25 -9 26 Yearly Increase/Decrease % -1.76% 6.63% 1.43% 0.51 % -0.10% -0.03% 0.10% Total Enrollment Projection* 24,150 25,750 26,118 26,250 26,225 26,216 26,242 *Does not include iGrad, RS Live births for King County are estimates for year 2021 & 2022 Projection Source: Les Kendrick Demographic Study 2021 "Medium Growth Model" Kent School District Six -Year Capital Facilities Plan Table 2 May 2022 6 Packet Pg. 31 6.D.b III - Current Kent School District "Standard of Service" In order to determine the capacity of facilities in a school district, King County Code 21A.06.1225 references a "standard of service" that each school district must establish in order to ascertain its overall capacity. The standard of service identifies the program year, the class size, the number of classrooms, students and programs of special need, and other factors determined by the district which would best serve the student population. This Plan includes the standard of service as established by Kent School District. The District has identified schools with significant special needs programs as "impact" schools and the standard of service targets a lower-class size at those facilities. Portables included in the capacity calculation use the same standard of service as the permanentfacilities. The standard of service defined herein will continue to evolve in the future. Kent School District is continuing a long-term strategic planning process combined with review of changes to capacity and standard of service. This process will affect various aspects of the District's standard of service and future changes will be reflected in future capital facilities plans. Current Standards of Service for Elementary Students • Class size ratio for grades K - 3 is planned for an average of 23 students per class, not to exceed 26. • Class size ratio for grades 4 - 6 is planned for an average of 27 students per class, not to exceed 29. Some special programs require specialized classroom space and the program capacity of some of the buildings housing these programs is reduced. Some students, for example, leave their regular classroom for a short period of time to receive instruction in special programs and space must be allocated to serve these programs. Students may also be provided music instruction and physical education in a separate classroom or facility. Some identified students will also be provided educational opportunities in classrooms for special programs such as those designated as follows: English Learners (EL) Education for Disadvantaged Students (Title 1) — Federal Program Learning Assisted Programs (LAP) — State Program Highly Capable Students — State Program Reading, math or science Labs Dual Language Programs in four elementary schools and one middle school Inclusive Education Service for Elementary and Secondary students with disabilities may be provided in a separate or self-contained classroom sometimes with a capacity of 10-15 students, depending on the program. Packet Pg. 32 6.D.b Current District Standards of Service for Secondary Students The standards of service outlined below reflect only those programs and educational opportunities provided to secondary students which directly affect the capacity of the school buildings per the negotiated collective bargaining agreement with KEA. • The average class size ratio for grades 7-8 is 30 students per class and 143 students per day, with a maximum daily class load/enrollment of 150 based on five class periods per day. • The average class size ratio for grades 9-12 is 32 students per class and 153 students per day, with a maximum daily class load/enrollment of 160 based on five class periods per day. Like Inclusive Education Programs listed above, many other secondary programs require specialized classroom space which can reduce the functional capacity of the permanent school buildings, such as technology labs, performing arts activities, a variety of career and technical education programs, and other specialized programs. Space or Classroom Utilization As a result of scheduling conflicts for student programs, the need for specialized rooms for certain programs, and the need for teachers to have a workspace during their planning periods, it is not possible to achieve 100% utilization of regular teaching stations at secondary schools. Based on the analysis of actual utilization of classrooms, the Kent School District has determined that the standard utilization rate is 95%for secondary schools. Functional capacity at elementary schools reflects 100% utilization at the elementary level. Packet Pg. 33 6.D.b IV - Inventory and Capacity of Existing Schools Currently, the District has permanent functional capacity to house 39,946 students and interim (portable) capacity to house 4,360. This capacity is based on the District's Standard of Service as set forth in Section III. Included in this Plan is an inventory of the District's schools by type, address and current capacity (See Table 3). The ratio between permanent capacity and portable capacity is 89.1%-10.9%. The functional capacity is periodically updated for changes in the programs, additional classrooms, and new schools. Functional capacity has been updated in this Plan to reflect program changes implemented in the Fall of 2021. Calculation of Elementary, Middle School and Senior High School capacities are set forth in Appendices A, B, and C. Maps of existing schools are included. For clarification, the following is a brief description of some of the non-traditional programs for students in Kent School District: The 2021-2022 school year began with our newly branded Academy Program within the district, housed at our new Kent Laboratory Academy. The project was approved by the Kent Board of Directors in 2019 by utilizing funding from the 2016 Bond Project "20 Classrooms". The new facility has 24 classrooms and will now be utilized for many types of Academy related programs. The previous facility of this program (Kent Phoenix Academy Campus) will have the voter approved 2018 Levy Projects completed and has added to our current capacity for our District at the secondary level in the future. iGrad - Kent School District has developed the Individualized Graduation and Degree Program or "iGrad". iGrad is an Open Door (Drop -out Reengagement) School that offers a second plus chance to students aged 16-21 who have dropped out of high school or are at risk of not earning a high school diploma by age 21. iGrad is not included in this Capital Facilities Plan, because it is served as a leased space at the Kent Hill Plaza Shopping Center. Over the past three years, enrollment in the iGrad program has averaged over 300 students. Packet Pg. 34 6.D.b KENT SCHOOL DISTRICT No.415 INVENTORY and CAPACITY of EXISTING SCHOOLS 2021 - 2022 SCHOOL Year ABR ADDRESS Functional Opened Capacity Carriage Crest Elementary 1990 CC 18235 - 140th Avenue SE, Renton 98058 626 Cedar Valley Elementary 1971 CV 26500 Timberlane Way SE, Covington 98042 568 Covington Elementary 2018 CO 25811 156th Avenue SE, Covington 98042 744 Crestwood Elementary 1980 CW 25225 - 180th Avenue SE, Covington 98042 629 East Hill Elementary 1953 EH 9825 S 240th Street, Kent 98031 779 Emerald Park 1999 EP 11800 SE 216th Street, Kent 98031 653 Fairwood Elementary 1969 FW 16600 - 148th Avenue SE, Renton 98058 528 George T. Daniel Elementary 1992 DE 11310 SE 248th Street, Kent 98030 640 Glenridge Elementary 1996 GR 19405 - 120th Avenue SE, Renton 98058 591 Grass Lake Elementary 1971 GL 28700 - 191st Place SE, Kent 98042 595 Horizon Elementary 1990 HE 27641 - 144th Avenue SE, Kent 98042 634 Jenkins Creek Elementary 1987 JC 26915 - 186th Avenue SE, Covington 98042 668 Kent Elementary 1999 KE 24700 - 64th Avenue South, Kent 98032 760 Lake Youngs Elementary 1965 LY 19660 - 142nd Avenue SE, Kent 98042 725 Martin Sortun Elementary 1987 MS 12711 SE 248th Street, Kent 98030 768 Meadow Ridge Elementary 1994 MR 27710 - 108th Avenue SE, Kent 98030 706 Meridian Elementary 1939 ME 25621 - 140th Avenue SE, Kent 98042 820 Millennium Elementary 2000 ML 11919 SE 270th Street, Kent 98030 688 Neely -O'Brien Elementary 1990 NO 6300 South 236th Street, Kent 98032 864 Panther Lake Elementary 2009 PL 12022 SE 216th Street, Kent, 98031 813 Park Orchard Elementary 1963 PO 11010 SE 232nd Street, Kent 98031 728 Pine Tree Elementary 1967 PT 27825 - 118th Avenue SE, Kent 98030 732 Ridgewood Elementary 1987 RW 18030 - 162nd Place SE, Renton 98058 661 River Ridge Elementary 2021 RR 00000 - 22420 Military Rd S SeaTac, WA 886 Sawyer Woods Elementary 1994 SW 31135 - 228th Ave SE, Black Diamond 98010 549 Scenic Hill Elementary 1960 SH 26025 Woodland Way South, Kent 98030 837 Soos Creek Elementary 1971 SC 12651 SE 218th Place, Kent 98031 591 Springbrook Elementary 1969 SB 20035 - 100th Avenue SE, Kent 98031 730 Sunrise Elementary 1992 SR 22300 - 132nd Avenue SE, Kent 98042 719 Elementary TOTAL 20,232 Cedar Heights Middle School 1993 CH 19640 SE 272 Street, Covington 98042 1,170 Mattson Middle School 1981 MA 16400 SE 251st Street, Covington 98042 1,020 Meeker Middle School 1970 MK 12600 SE 192nd Street, Renton 98058 1170 Meridian Middle School 1958 MM 23480 - 120th Avenue SE, Kent 98031 1,110 Mill Creek Middle School 2005 MC 620 North Central Avenue, Kent 98032 1,200 Northwood Middle School 1996 NW 17007 SE 184th Street, Renton 98058 1,140 Kent Phoenix Acedamy 1966 KPA 11000 SE 264th Street, Kent 98030 1,140 Middle School TOTAL 7,950 Kent -Meridian High School 1951 KM 10020 SE 256th Street, Kent 98030 2,595 Kentlake Senior High School 1997 KL 21401 SE 300th Street, Kent 98042 2,714 Kentridge Senior High School 1968 KR 12430 SE 208th Street, Kent 98031 2,996 Kentwood Senior High School 1981 KW 25800 - 164th Avenue SE, Covington 98042 2,917 Senior High TOTAL 11,222 Kent Laboratory Academy 2021 KLA 00000 - 208th St Kent, WA 98030 542 DISTRICT TOTAL 39,946 Kent School District Six -Year Capital Facilities Plan 10 Table 3 Packet Pg. 35 4M &KENT SCHOOL DISTRICT EQUITY EXCELLENCE COMMUNITY Elementary School Bound v Tukwila Elliott Mir 0 T Seattle -Tacoma MCMicken Fairwood Fai ood If ES r_ International Heights ru a) Airport w an Country Cedar Mi -0 Club Mountain Gt� Issaqu r e Natul (D e S 180th St Carriage Ridgewood ES Ce���C 167 Crest ES Q S 188th St 515 Cedar Grove C SeaTacy pring M 09 181 e/Lake d Glenridge,ES�a Lake L ire Park d ' Youngs ES Ilk f y Spring rook ES i a Lake Q Youngs d L L Z Panther Emerald Lake ES Park ES E 18 O Des Moines V River Soos Creek ES I Ridge ES S.rise ES Ilk a+ S 24th St Ne Park Orcliard ES 0 Brien ES ® Ilk i Maple Valley Midway 1 EasbHill ES N SE 2 = m) Kent ES Ilk ant 5 Daniel ES Martin SOrtunES Meridian '2 .0 O L H eights Crestwood ES d L,q 41 99 Regional .. Q SJustice Meridian ES Covington ES N Earth- ,Hill ES The Outreach l AL r PIP m' r in �- F k Cedar Valley ES Cl) ... Jenkins ik Star Lake Millennium ES Creek ES Cherokee Bay LL Meadow Coving Park (U �Riil a ES g � Horizon ES ++ ;:5 Pinedree. ES U l� '2 N J � S 288th St Grass Lake ES Henrys Q � C n O ry 509 z V a L k e +-r P > ke _ So yer m Ln 552 fi w ¢ Lea Hill i Sawyer Woods ES . . ro S 320th St t N V t4 Auburn a Washington Auburn Black Diamo ral Way � National Golf Narrows b I �5 I I w Natural Area chit Packet Pg. 36 Miles "' & KENT SCHOOL DISTRICT Im EQUITY EXCELLENCE COMMUNITY Middle School Boun&�S a andy 509 Des Moines S 18F Star w 509 `L A Q r Lake S 320th St N !deral Way* 0 0.5 1 2 r 518 Tukwila Maplewood Elliott w 12 L O Mirrorr C w y E �a Middle C Issaquah C 4) Natural A Q C R d d 1 .y C N t d 1s V d t r O C �L V 3 d L N r cM M y a u_ U v Ra r ,c Henrys y a O O t V r C m Y r c m E t V fC Black Diamonc Q I Packet Pg. 37 & KENT SCHOOL DISTRICT Im EQUITY EXCELLENCE COMMUNITY High School Bound a andy 509 Des Moines S 18F Star w 509 `L A Q r Lake S 320th St N !deral Way* 0 0.5 1 2 r 518 Tukwila w 13 L O Mirrorr C w y E �a Middle C Issaquah C 4) Natural A Q C R d d 1 .y C N t d L Q- F E 1s V d t r O C �L V 3 d L N r cM M y a u_ U v Ra r ,c Henrys y a O O t V r C m Y r c m E t V fC Black Diamonc Q N Packet Pg. 38 6.D.b V - Six -Year Planning and Construction Plan In November 2016, the voters of the Kent School District approved a bond measure for $252 million. This new bonding authority provided for the replacement for Covington Elementary school, which opened in August of 2018. The new River Ridge Elementary school and our new Kent Laboratory Academy opened August 2021. As a critical component of capital facilities planning, county and city planners and decision - makers are encouraged to consider safe walking conditions for all students when reviewing applications and design plans for new roads and developments. This should include sidewalks for pedestrian safety to and from school and bus stops as well as bus pull-outs and turn- arounds. Included inthis Plan isan inventoryof potential projectsand sites identified bythe District which are potentially acceptable site alternatives in the future (See Table 4 & Sitemap). Voter approved bond issues have included funding for the purchase of sites for some of these and future schools, and the sites acquired to date are included in this Plan. Some funding is secured for purchase of additional sites, but some may be funded with impact fees as needed. Not all undeveloped properties meet current school construction requirements, and some property may be traded or sold to meet future facility needs. The Board will continue an annual review of standards of service and those decisions will be reflected in each update of the Capital Facilities Plan. Our District is in the initial stages of a future Capital Measure which is aligned to Strategic Plan and continues to make a priority to revitalize, rejuvenate and rebuild our aging schools as well as begin a process to remove interim classroom portables and find room or create permanent structures to reduce and eventually eliminate the more than 172 portable classrooms in our district. We will continue to determine capacity versus enrollment as well as programs to ensure this goal to reduce and or eliminate all portables in our district is obtained in the next several years. As a part of the planning process, the District has been tracking a few major development projects which have affected enrollment and will continue to increase students' forecasts. On Meeker Street in Kent we have seen several major apartment complexes, ETHOS and Midtown 64 Apartments. These continue to have an impact on enrollment as they fill up their newly built facilities. Alexian Gateway Project is located on the corner of Military Road and Veterans Drive in Kent and will start occupancy in school year 2023-2024, with 283 planned units. In Covington, we are tracking a multi -family house development which has been approved and construction has begun. The 1700-unit Lakepointe Urban Community will fall within our enrollment boundary and proposed completion of Phase 4 is shown to be 2027. 14 Packet Pg. 39 6.D.b Construction in the Kent School District boundaries have been steadily rising over the last three years and planned communities are now being recognized through the planning teams in multiple city and county jurisdictions we serve. 15 Packet Pg. 40 6.D.b O v Uo 1A\ $ 2 1�3$ TRASH EN OS RES I \ i 0 0 0 0 0 i 0 I 0 i i0 v v 05U \ v NIP - 1`L3 3 - NIP\ 1 33 1`3 32 30 = \ 2 2pp \ � �� 3 �� 3 �3�, N7f2 9 \ � 12 A / 23 \ A\N / 2�0 O � \ 2 0 TRASH ENCLOSURES O �J / O , �1225 = 23 \ \\ \ O1O 11325 '51- lak 11A21 11N O TRASH ENC URES \\ 013 131 a O .1121� 1`L11 / UNIT NUMBERING PLAN SCALE: 3/64" = 1'-0" 0 APARTMENT PROJECTS WITH MULTIPLE BUILDINGS SHALL HAVE MONUMENT SIGNS ------- SHOWING THE STREET ADDRESSES OF EACH BUILDING AT EACH VEHICLE ENTRANCE TO THE SITE. EACH ETHICAL ENTRANCE SHALL ALSO HAVE AN ILLUMINATED SITE PLAN AND / OR DIRECTLY SIGNS. THE SIGNS SHALL SHOW THE LOCATION OF THE SIGN (THE VIEWER'S CURRENT LOCATION) AND ALL BUILDING ADDRESSES. DWELLING NUMBERS SHALL BE INCLUDED. THE MONUMENT SIGNS SHALL HAVE A CONTRASTING BACKGROUND COLOR. ALL SITE SIGNAGE TO BE PER OWNERS SPECIFICATION AND DESIGN AND UNDER SEPARATE PERMIT. " INDICATE APPROXIMATE LOCATION OF ILLUMINATED BUILDING ADDRESS SIGNAGE. SIGNAGE FOR BUILDINGS MUST INCLUDE THE ENTIRE BUILDING ADDRESS AND STREET NAME. THE BUILDING ADDRESS SHALL BE NO LESS THAN SIX (6) INCHES IN HEIGHT. THE BUILDING SIGN SHALL HAVE A CONTRASTING BACKGROUND COLOR. II ' ' --- ------I ------- 3202 3103 313110 '3111 3101 � 3302 3203 3206 3207 3210 3213201 ; 3306 01 3303 33013402 30 3403 3406 3407 3410 3413401 I II db ---- IIIIM�__J I II 311 �I I 3214 3314 3101 3104 3105 3108 3109 3112 3414 3201 3204 3205 3208 3209 3212 I II 3301 3304 1 3305 3308 3309 312 3401 3404 3405 3408 3409 3412 I I - ----, - ------------- -- - 3116 (-%3115 3216 &3215 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0I 3316 3315 3416 3415 , II I II - ----------- - ------- 3217 3218 it 3317 3318 it r -J 3417 3418FY� it i TRASH ENCLOSURES --J 0 G 0 G 0 0 G 0 G 0 j ' II ------------ o 0 0 0 0 0 3220 3219 II 3320 3319 3420 3419 it i I it ------------------ ------------------- -� 3122 3221 j 3222 3321 3322 3421 3422 -- 'I AMENITY SPACE r------------------ ' II 3123 I -- ' 3223 3323 3224 3423 I C� n C� n C� O\ 123 6 1131�D\ \,^ � O 0 O c \ O c 1111�' OO O G \ \ 11 15 \ \ G G ' 1 \ 13N11` le O 3324 --J 3424 TRASH ENCLOSUR 1 3 \ / A\210 1`L 0� v / 1`3 p v \ 106 p 3 ,- / \ 06 1�p3 � - / � O \ 11 p6 - / / ��0� � / Apo vko \ 2 ` 1A"566 1�°� / / 1p,0 / NORTH O LEGEND ---------------- ONE BEDROOM UNITS - TWO BEDROOM UNITS ; ------ THREE BEDROOM UNITS O TYPE A UNITS ----- NO UNIT - GARAGE ONLY BUILDING SIGNAGE 1. UNIT NUMBERS READ TOP TO BOTTOM (FLOOR 1-4) AS INDICATED ON THE UNIT STACK VV<,< KATERRA 542 1 st AVE. SOUTH, FLOOR 4 SEATTLE, WASHINGTON 98104 ALL DRAWINGS, SPECIFICATIONS, PLANS, IDEAS, ARRANGEMENTS AND DESIGNS REPRESENTED OR REFERRED TO ARE THE PROPERTY OF AND ARE OWNED BY KATERRA INC. WHETHER THE PROJECT FOR WHICH THEY ARE MADE IS EXECUTED OR NOT. THEY WERE CREATED, EVOLVED, DEVELOPED AND PRODUCED FOR THE SOLE USE ON AND IN CONNECTION WITH THIS PROJECT AND NONE OF THE ABOVE MAY BE DISCLOSED OR GIVEN TO OR USED BY ANY PERSON, FIRM OR CORPORATION FOR ANY USE OR PURPOSE WHATSOEVER INCLUDING ANY OTHER PROJECT, EXCEPT UPON WRITTEN PERMISSION AND DIRECTION OF KATERRA INC. © 2019 KATERRA ARCHITECTURE LLC © 2019 KATERRA ARCHITECTURE II LLC © 2019 KATERRA ARCHITECTURE III PLLC © 2019 KATERRA ARCHITECTURE IV LLC Consultant Owner TCR TRAMMELL CROW RESIDENTIAL Key plan Professional Seal AIIt C ALEXAN GATEWAY APARTMENTS 23000 MILITARY RD S, I<ENT, WA 98032 Drawn By RM Project Manager RIM Job Number 075-18001 Date Of Original 12/13/19 3evisions Aark Date Description 0 06/12/2019 PERMIT SET 2 01/09/2020 REV.3ITCD UPDATES 6 05/22/2020 PC1 CORRECTIONS IFC SET 10/30/2020 UNIT NUMBERING/ ADDRESSING SHEET(1,2,3) G-00.014 Packet Pg. 41 a U- L 0 0 0 z U co c Y c m t 2 a 16 Phasing Legend I 1 Phase IA -Maple Hills Division 5 Preliminary Plat approval in third Quarter 2021. Construction and Final Plat Recording 2022. Phase I B - Approximate Years 2019-2024 Establishment of final grade, construction of Covington Connector to Southeast boundary, construction of first phase of commercial development. Phase 2 - Approximate Years 2020-2025 Establishment of final lake perimeter, construction of 191 st Place SE extension and associated R-12 residential development, construction of second phase of commercial development on peninsula. Phase 3 - Approximate Years 2023-2028 Construction of third phase of commercial development. Phase 4 - Approximate Years 2020-2027- W] Completion of gravel pit reclamation, construction of MR at 71_�R-12 residential development a Phase I B Phase 3 161 Phase 4 7 -o 0 a__P SE 260th St O Q O Phase 2 w Lakepointe Urban Village OAI,POINTE 17 NOTE: THE LOCATION OF DEVELOPMENT, INCLUDINGS ROADWA TRAILS, IS APPROXIMATE AND DOES NOT VEST TO THIER SPECIFIC LOCATION. THE LOCATION OF ALL DEVELOPMENT WILL BE BASED ON EXISTING CONDITIONS AT THE TIME OF APPLICATION AND THE _ TERMS OF THE PLANNED ACTION, THE DEVELOPMENT AGREEMENT AND APPLICABLE LOCAL, STATE, AND FEDERAL LAWS. 0- 2 rn 0 0 s d 0 a 0 0 m _ m E CL c �a a .y m L Phase I E 0 8 o = 0 D ai _ m �L d Z a X'\_ N M M a U_ c� �L y.+ ,do V 0 0 t C,1 d _ V N 111 Phasing Map ° 200 SCALEE::I" _ -F( 0' Q lanuar Updated Septem b1 Packet Pg. 42 Legend Medium Density Residential (R-6) ' Focal Point / Public Gathering Spot High Density Residential (R-12) / T Gateway Element EMMixed Residential (MR) Proposed Park and Ride Facility Mixed Use / Commercial (RCMU) © Transit Stop Mix of Multi -Family and Commercial is Encouraged within Peninsula Area 1111111 Proposed Truck and Bus Return Route Public Streets Stop Light © Central Pond Feature cab Bike Route Wetland O Proposed Trail Parking Wetland Buffer Jenkins Creek Publicly Accessible Parks and Plazas EJ Pedestrian / Wildlife Undercrossing Landscape Areas Disturbed (Graded) Open Space Undisturbed Open Space Covington Highlands Trail "•••� Trails / Offsite Trail Connections Steep Slope and Buffer NOTE: THE LOCATION OF DEVELOPMENT, INCLUDINGS ROADWAY,-) TRAILS, IS APPROXIMATE AND DOES NOT VEST TO THIER SPECIFIC LOCATION. THE LOCATION OF ALL DEVELOPMENT WILL BE BASED ON EXISTING CONDITIONS AT THE TIME OF APPLICATION AND THE _ TERMS OF THE PLANNED ACTION, THE DEVELOPMENT AGREEMENT AND APPLICABLE LOCAL, STATE, AND FEDERAL LAWS. Q- to V •�� . . . . W W .. W ...... W'`' ✓'� .. .. W . ... . . . . . . . . W W ..... s r .. .. .. .. .. . . . . . . . . . ..... .. _ i . W . K� O W . . . . . . . . . . . . . . . . . . . .,*. Q .. .. . . . . . . . . . . . . . . . V 7 � R-6 OPEN SPACE . W W = 1,880,037SF 43.16 AC ••• �' 14 . r 'a RCMU PARKS 24.9S6 SF / \ _ _ MR MR OPEN SPACE 11 �., \ /...�-r!,^ �� - d _.31_ Q . w., i!':r..:-.-.�..i4.: -.» _ a- \oo R- 12 PARK I ♦ 32,553 SF �� j 0.75 AC R-6 PARKS ❑3 ♦�� SPECIAL PAVEMENT R-6 PARKS 9.908 SF ♦ I I I \ 0.23 AC CL ♦ 14,112 SF l O I ;� FUTURE CONNECTION BEYOND PROPERTY BY ♦�� - U OTHERS .. a. MR PARKS R-6 OPEN SPACE` - i 110,6 6 F /'' 1 3 213ACF ❑ ' ++ C MR PARKS .,f O 128.425 SF ` O 2.95 AC R-12 OPEN SPACE -12 PARKS/.✓". akp ^• •L y, 4549 SF 12,500 SF 0.10 AC 0.29 AC RCMU OPEN SPACE 86,894 SF •.r - .' 1.99 AC CENTRAL POND FEATURE RCMU PARKS w R-12 PARKS 97,621 SF - R-12 PARKS .. 7,2S4 SF 2.24 AC ......,.. 14,185 SF- '°'0.33 AC 0.17 AC R 12 OPEN SPACE 572,210 SF i 13.14 AC .i/' R-12 OPEN SPACE 34,788 SF S .. J. M M IL LL v �L N G a►< ...AiE O _ j� 'x ,>E 4*OPEN SPACE INCLUDES CRITICAL AREAS, BUFFERS, AND OTHER GREEN SPACES s � **NET ACRES EQUALS GROSS ACREAGE MINUS TOTAL AMENITIES t� N v e � `- -t-:. I-'� '► `_ __ � � Pi. w�`N .'f ,✓ ' - q'aN9� � "' • _�,r. _ .L'i! %i . i `` .11 .r`. v -" J _r*� ...i •may x COMBINED OPEN SPACE TABLE ZONE GROSS ACREAGE PARKS OPEN SPACE* POND TOTAL AMENITIES NET ACRES** RCMU 91.25 AC 2.81 AC 1.99 AC 8.41 AC 13.21 AC 78.03 AC MR 34.00 AC 5.78 AC 0.52 AC 2.43 AC 8.73 AC 25.27 AC R-6 53.5 I AC 0.55 AC 47.68 AC 0.00 AC 48.23 AC 5.27 AC R-12 35.34AC 1.53AC 14.17AC 7.67AC 23.37AC 11.98AC TOTAL 214.10 AC 10.67 AC 64.36 AC 18.51 AC 1 93.55 AC 120.55 AC PARKS TABLE ZONE SQFOOTAGE ACREAGE RCMU 122,577 SF 2.81 AC MR 25 1,9 10 SF 5.78 AC R-6 24,020 SF 0.55 AC R-12 66,492 SF 1.53 AC TOTAL 464,999 SF 10.67 AC OPEN SPACE TABLE ZONE SQFOOTAGE ACREAGE RCMU 86,984 SF 1.99 AC MR 22,507 SF 0.52 AC R-6 2,077,056 SF 47.68 AC R-12 617,234 SF 14.17 AC TOTAL 2,803,691 SF 64.36 AC POND TABLE ZONE SQFOOTAGE ACREAGE RCMU 366,128 SF 8.41 AC MR 106,040 SF 2.43 AC R-6 0 SF 0.00 AC R-12 334,094 SF 7.67 AC TOTAL 806,262 SF 18.51 AC Wj C d Lakepointe Urban Village Master Development Plan N ° °° 200 -1) SCALL.I" = 400 OAKPOINTE 18 Ian Updated Septe Packet Pg. 43 6.D.b VI - Portable Classrooms The Plan references use of portables as interim capacity for facilities. Currently, the District utilizes portables to house students more than functional capacity and for program purposes at some school locations (Please see Appendices A, B, Q. Based on enrollment projections, implementation of full day kindergarten programs, lower state mandated class sizes, functional capacity, and no need for additional interim capacity, the District anticipates no need to purchase or lease additional portables during the next six - year period to ensure capacity requirement (Noted in section V. Six Yr. Planning Construction). During the time period covered by this Plan, the District does not anticipate that all of the District's portables will be replaced by permanent facilities. During the useful life of some of the portables, the school -age population may decline in some communities and increase in others, and these portables provide the flexibility to accommodate the immediate needs of the community. Portables may be used as interim facilities: 1. To prevent overbuilding or overcrowding of permanent school facilities. 2. To cover the gap between the times of demand for increased capacity and completion of permanent school facilities to meet that demand. 3. To meet unique program requirements. Portables currently in the District's inventory are continually evaluated resulting in some being improved and some replaced or when possible, be removed due to life expectancy. The Districts goal is to reduce and or eliminate all portables so we may provide an equitable learning environment for all. The Plan projects that the District will use portables to accommodate interim housing needs for the next six years and beyond. The use of portables, their impacts on permanent facilities, life cycle and operational costs, and the interrelationship between portables, emerging technologies, and educational restructuring will continue to beexamined. 19 Packet Pg. 44 6.D.b VII - Projected Six -Year Classroom Capacity As stated in Section IV, the functional capacity study is periodically updated for changes in special programs and reflects class size requirements, class size fluctuations etc. As shown in the Inventory and Capacity chart in Table 3, the functional capacity is also reflected in the capacity and enrollment comparison charts (See Tables 5 & 5a-b-c). Enrollment is electronically reported to OSPI on Form P-223 on a monthly basis and funding apportionment is based on Annual Average FTE (AAFTE). The first school day of October is widely recognized as the enrollment "snapshot in time" to report enrollment for the year. Kent School District continues to be the fifth largest district (both FTE and headcount basis) in the state of Washington. The P-223 Headcount for October 2021 was 24,150 with kindergarten students counted at 1.0 and excluding ECSE and college -only Running Start students. In October 2021, there were an additional 1,397 students in 11th and 12th grade participating in the Running Start program at different colleges and receiving credits toward both high school and college graduation. Of these students, 517 attended classes only at the college ("college - only") and are excluded from FTE and headcount for capacity and enrollment comparisons. Kent School District has one of the highest Running Start program participation rates in the state. Based on the enrollment forecasts, permanent facility inventory and capacity, current standard of service, portable capacity, and future additional classroom space, the District plans to continue to satisfy required capacity through the interim use of portables (See Table 5 and Tables 5 a-b-c). While the district currently shows available capacity to address projected need on a purely statistical basis, there are variety of extenuating factors that need to be considered. First, the district is currently undertaking a study to understand how much of our existing physical space capacity is occupied by program needs, present and future. Our current capacity estimate is an accurate depiction of total available space; however, we are aware that it potentially overstates our ability to accommodate actual classroom growth. Our analysis of this program use will not be complete until the completion of this year's plan, but we expect actual available classroom space to be significantly less. Secondly, the Kent School District currently makes significant use of portables, which we do not consider as part of our permanent standard of service. We have included portable space in our capacity figures, but long-term we do not consider that a permanent space solution. Thirdly, Kent is unusual in that is incorporates neighborhoods intersecting with at least 6 municipalities, including Kent, Auburn, Black Diamond, Maple Valley, Renton, and SeaTac. The district covers 73 square miles and includes over 40 schools. Within this large geographic area, we expect to have pockets of localized capacity need that are not necessarily reflected in the aggregate figures. As one example, the 20 Packet Pg. 45 6.D.b Lakepointe Urban Village development in Covington may require new classroom capacity even as space may exist in schools on the far other end of the district's boundaries. Finally, COVID- 19 has created significant enrollment loss in our community which we believe is temporary; a status shared by most of our neighboring districts. The district is not discontinuing its plans to accommodate for the return of those students, and future normal growth on top of that. 21 Packet Pg. 46 6.D.b KENT SCHOOL DISTRICT No. 415 PROJECTED ENROLLMENT and CAPACITY TOTAL DISTRICT SCHOOL YEAR 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 Actual P R O J E C T E D 35,586 0 35,586 0 35,586 0 35,586 0 35,586 0 I 35,586 0 I 35,586 0 Permanent Functional Capacity 1 Changes to Permanent Capacity ' Capacity Increase (F) Additional Permanent Classrooms Permanent Program Capacity Subtotal 35,586 35,586 35,586 35,586 35,586 35,586 35,586 Interim Portable Capacity Elementary Portable Capacity Required 3,405 3,405 3,405 3,405 3,405 3,405 3,405 Middle School Portable Capacity Required 315 315 315 315 315 315 315 Senior High School Portable Capacity Required 640 640 640 640 640 640 640 Interim Portable Capacity Total 4,360 4,360 4,360 4,360 4,360 4,360 4,360 TOTAL CAPACITY ' 1 39,946 1 39,946 1 39,946 1 39,946 1 39,946 1 39,946 1 39,946 TOTAL ENROLLMENT/ PROJECTION 2 1 24,150 1 25,750 1 26,118 1 26,250 1 26,225 1 26,216 1 26,242 DISTRICT AVAILABLE CAPACITY 15,796 14,196 13,828 13,696 13,721 13,730 13,704 1 Capacity is based on standard of service for programs provided and is updated periodically to reflect program changes. 2 Projection Source: Les Kendrick Demographic Study, 2021 ("Medium Growth Model") N N LL Q M U .r 0 •L .r Ul O O 0 co d L O a L O V __ 0 _ W E _ m E Q _ M a a� .y _ m s a� L CL E 0 U O t r-+ _ O C! _ •L O d 2 v O a N r M a LL U U y O O t v U _ a� Y _ O E t 0 Q Kent School District Six -Year Capital Facilities Plan Table 5 May 2022 Packet Pg. 47 KENT SCHOOL DISTRICT No. 415 PROJECTED ENROLLMENT and CAPACITY ELEMENTARY - Grades K - 6 6.D.b SCHOOL YEAR 2021-22 2022-23 1 2023-24 1 2024-25 1 2025-26 1 2026-27 8 Actual P R O J E C T E fD Elementary Permanent Capacity ' 16,827 16,827 16,827 16,827 16,827 16,827 16,827 Additional Permanent Classrooms 2 0 0 0 0 Subtotal 16,827 16,827 16,827 16,827 0 0 0 16,827 16,827 16,827 Interim Portable Capacity 3,405 31405 3,405 3,405 3,405 3,405 3,405 TOTAL CAPACITY ' 1 2 20,232 20,232 20,232 20,232 20,232 20,232 20,232 ENROLLMENT / PROJECTION a 13,049 14,270 14,407 1 14,403 1 14,438 1 14,449 1 14,411 SURPLUS (DEFICIT) CAPACITY 7,183 5,962 5,825 5,829 5,794 5,783 5,821 1 Capacity is based on standard of service for programs provided and is updated periodically to reflect program changes 2 Additional classrooms will be placed at schools with the greatest need for aleve overcrowding 3 Projection Source: Les Kendrick Demographic Study, 2021 ("Medium Growth Model") Enrollment & Projections reflect FULL Day Kindergarten at ALL Elementary schools @ 1.0 & exclude ECSE Preschoolers Kent School District Six -Year Capital Facilities Plan Table 5 A May 2022 23 Packet Pg. 48 6.D.b KENT SCHOOL DISTRICT No. 415 PROJECTED ENROLLMENT and CAPACITY MIDDLE SCHOOL - Grades 7 - 8 SCHOOL YEAR 2021-22 2022-23 1 2023-24 1 2024-25 1 2025-26 1 2026-27 1 2027-2028 Actual I P R O J E C T E D Middle School Permanent Capacity' 7,635 lChanges to Middle School Capacity 0 7,635 7,635 7,635 7,635 7,635 7,635 0 0 0 0 0 0 Subtotal 7,635 7,635 7,635 7,635 7,635 7,635 7,635 Portable Interim Capacity 1 TOTAL CAPACITY 1 113 7,635 7,635 7,635 1 7,635 1 7,635 1 7,635 1 7,635 ENROLLMENT/PROJECTION 2 1 3,862 4,079 4,008 1 4,065 1 4,119 1 4,090 1 4,175 SURPLUS (DEFICIT) CAPACITY 1 3,773 3,556 3,627 3,570 3,516 3,545 3,460 No Classroom Portables required at middle schools at this time. Some Portables used for classroom and program purposes. 1 Capacity is based on standard of service for programs provided and is updated periodically to reflect program changes. 2 Projection Source: Les Kendrick Demographic Study, 2021 ("Medium Growth Model") 3 Surplus capacity due to grade level reconfiguration - All 9th grade students moved to the high schools in Fall 2004. d LL U v �L N f� O O t v C N Y c W E t v Q Kent School District Six -Year Capital Facilities Plan Table 5 B May 2022 24 Packet Pg. 49 6.D.b KENT SCHOOL DISTRICT No. 415 PROJECTED ENROLLMENT and CAPACITY SENIOR HIGH - Grades 9 - 12 SCHOOL YEAR 2021-22 2022-23 1 2023-24 1 2024-25 1 2025-2026 1 2026-27 1 2027-28 Actual I P R O J E C T E D Senior High Permanent Ca acit 10,582 10,582 10,582 10,582 10,582 10,582 10,582 Changes to High School Cap acit 0 0 0 0 0 0 0 Subtotal 1 U,582 1 U,582 1 U,582 1 U,582 1 U,582 1 U,582 1 U,582 Portables Interim Capacity 1 TOTAL CAPACITY 1 1 10,582 10,582 10,582 10,582 1 10,582 1 10,582 1 10,582 ENROLLMENT / PROJECTION s 7,239 7,401 7,703 7,782 1 7,668 1 7,677 1 7,656 SURPLUS (DEFICIT) CAPACITY 1 3,343 3,181 2,879 2,800 2,914 2,905 2,926 No Classroom Portables required at this time. Some Portables used for classroom and program purposes. Capacity is based on standard of service for programs provided and is updated periodically to reflect program changes. 3 Projection Source: Les Kendrick Demographic Study, 2021 ("Medium Growth Model") d LL U v �L N 0 O O t v C N Y c W E t v Q Kent School District Six -Year Capital Facilities Plan Table 5 C May 2022 25 Packet Pg. 50 6.D.b VIII - Finance Plan The finance plan shown on Tab/e 6 demonstrates how the Kent School District plans to finance improvements for the years 2021-2022 through 2027-2028. The financing components include secured and unsecured funding and impact fees. The plan is based on future bond issues, state school construction assistance, collection of impact fees under the State Growth Management Act and voluntary mitigation fees paid pursuant to State Environmental Policy Act. In November 2016, the District held a special election to approve the authorization of $252,000,000 in bonding authority. The projects described below are part of this authorization. The first series of bonds ($80 million) were issued in February 2017, which funded the Covington Elementary Replacement School, as well as other infrastructure projects. Impact fees were used at both River Ridge Elementary School and Kent Laboratory Academy projects due to escalation in construction pricing across the Pacific Northwest. According to RCW 82.02.090, the definition of an impact fee is "... a payment of money imposed upon development as a condition of development approval to pay for public facilities needed to serve new growth and development, and that is reasonably related to the new development that creates additional demand and need for public facilities, that is a proportionate share of the cost of the public facilities, and that is used for facilities that reasonably benefit the new development. 'Impact fee' does not include a reasonable permit or application fee." Mitigation or impact fees can be calculated on the basis of "unhoused student need" or "the maintenance of a district's level of service" as related to new residential development. A mitigation/impact fee may be imposed based upon a determination of insufficient existing permanent and/or interim portable school space or to pay for permanent and/or newly acquired interim portable school space previously constructed as a result of growth in the district. A district's School Board must first approve the application of the mitigation or impact fees and, in turn, approval must then be granted by the other general government jurisdictions having responsibility within the district, counties, cities and towns. (Kent, Covington, Renton, Auburn, Black Diamond, Maple Valley, and SeaTac) Though the current enrollment projections increase for both elementary and secondary schools are relatively flat, the ongoing need to provide permanent instructional facilities to house students is a driving need as the shifts in our family populations continue, due to ongoing development. Previously collected Impact fees may be used to support and address the challenges related to the number of interim instructional facilities currently in use, the replacement of some of these aged facilities, the maintenance of the district's level of services, and the potential expansions to existing facilities in future years. The Kent School District 2021-2022 CFP update includes continued execution of the 2016 Capital Bond Projects and anticipation of the data collection and review of our Facility Assessment Reports within the coming months. With the opening of our River Ridge Elementary School and the Kent Packet Pg. 51 6.D.b Laboratory Academy, we are advancing opportunities to add capacity for our programs and student - based needs. The District Facilities and Capital Planning Teams have been preparing to complete an initial plan (Spring 2022) as we move the next steps of creating a Capital Bond Planning Task Force (CBPTF) — which will include District personnel, design professionals, teaching staff, student voice as well as community members to being well collaborated discussions to this platform. Our initial plan has revealed priorities including school replacement due to age, and the need for added permanent facilities to (1) reduce and eliminate our need for portables and (2) accommodate future growth as housing in the Kent region continues to expand. Once the CBPTF has it will be brought before the District's Board of Directors for comments, discussion, and approval. A Capital Bond Measure would follow soon after approval. Future updates to this Capital Facilities Plan will include details of any adopted planning. For the Six -Year Finance Plan, costs of future schools are based on estimates from Kent School District Capital Planning Team. Please see pages 13-14 for a summary of the cost basis. Cost Basis Summary For impact fee calculations, construction estimated costs are based on the last elementary school built in Kent, adjusted for inflation, and projected cost future elementary school, as well as average pricing of nearby school districts recently built new middle and new high school projects. Project Projected Cost New Elementary School $68,000,000 New Middle School $155,000,000 New High School $220,000,000 Site Acquisition Cost The site acquisition cost is based on an average cost of sites purchased or built on within the last ten years. Please see Table 7 for a list of site acquisition costs and averages. Packet Pg. 52 6.D.b District Adjustment The impact fee calculations on Appendix B & C result in a zero -dollar impact fee total for this year but may be adjusted if needed per RCW 36.70A.130(2)(b) provision. Packet Pg. 53 6.D.b KENT SCHOOL DISTRICT No.415 SIX -YEAR FINANCE PLAN Secured Unsecured Impact SCHOOL FACILITIES * 2022 2023 2024 2025 2026 2027 2028 TOTAL Local & State State 2 or Local 3 Fees 5 Estimated Estimated PERMANENT FACILITIES $0 $0 No School Projects at this time. TEMPORARY FACILITIES Additional portables 3-4 OTHER N/A Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 F = Funded U = Unfunded NOTES: 2 The District anticipates receiving some State Funding Construction Assistance for some projects. 3 Facility needs are pending review. Some of these projects may be funded with impact fees. 4 Cost of portables based on current cost and adjusted for inflation for future years. 5 Fees in this column are based on amount of fees collected to date and estimated fees on future units. Kent School District Six -Year Capital Facilities Plan Table 6 29 May 2022 Packet Pg. 54 6.D.b Type & # on Map Elementary KENT SCHOOL DISTRICT No.415 Site Acquisitions & Costs Average of Sites Purchased, Sold or Built on within last 10 Years Year Open / Purchased School / Site Sold I Location Acreaoe Cost/Price cost-price/acre I Total Average Cost / Acre 12 / Urban Property Sale-29.7 acres of Plemons-Yeh site 2016 SSE 124th Ave and 284th ST SE 29.70 $947,536 $31,904 7 / Rural Property Sale - Scarsella site 2015 2900 Kent Black Diamond RD SE 13.25 $330,000 $24,906 3 / Rural Property Sale - Old Covington Parcel A, #362206-9081 2019 17070 SE Wax Rd, Covington 8.00 $3,869,697 $483,712 3 / Rural Property Sale - Old Covington Parcel , #362206-9081 2021 17070 SE Wax Rd, Covington 8.00 $4,230,082 $528,760 6 / Rural Property purchased for new elementary 2019 5 lots purchased Military Road South SeaTac WA 10.00 $1,770,355 $177,036 Elementary Site Subtotal 68.95 $11,147,670 $161,678 Elem site average Middle School Senior High 1 / Urban 2 / Rural 4 / Urban 5 / Rural 10 / Urban 12 / Urban 12a / Urban No Acquisitions for Middle School No Acquisitions for Senior Highs Note: All rural sites were purchased prior to adoption of Urban Growth Area. Numbers correspond to locations on Site Bank & Acquisitions Map on Page 17 Properties purchased prior to 2010 Site - Covington area North (So of Mattson MS) Site - Ham Lake east (Pollard) Site - Shady Lake (Sowers-Blaine-Drahota-Paroline) Site - SE of Lake Morton area (West property) Site - Yeh-Williams (W of 132 Ave SE at SE 288) Site - SE 256th Covington (Halleson) Site - 156th Ave. SE Covington (Wikstrom) 1984 1992 1995 1993 1999 2000 2004 0.00 $0 Middle School Site Subtotal 0.00 $0 0.00 $0 Senior High Site Subtotal 0.00 $0 $0 Middle Schl Site Avg. $0 $0 Sr Hi Site Average Total Acreage & Cost Total Average Cost / Acre 68.95 $11,147,670 1 $161,678 Kent School District Six -Year Capital Facilities Plan Table 7 30 May 2022 Packet Pg. 55 6.D.b KENT SCHOOL DISTRICT FACTORS FOR ESTIMATED IMPACT FEE CALCULATIONS Student Generation Factors - Single Family Elementary (Grades K - 6) 0.270 Middle School (Grades 7 - 8) 0.105 Senior High (Grades 9 - 12) 0.075 Total 0.450 Projected Increased Student Capacity Elementary 0 Middle School 850 Senior High (Academy) 0 Required Site Acreage per Facility Elementary (required) 12 Middle School (required) 25 Senior High (required) 40 New Facility Construction Cost Elementary $68,000,000 Middle School $155,000,000 Senior High $220,000,000 Temporary Facility Square Footage Elementary 123,702 Middle School 10,256 Senior High 21,296 Total 4.4% 155,254 Permanent Facility Square Footage Elementary 1,567,594 Middle School 760,483 Senior High/Other 1,077,315 Total 95.6% 3,405,392 Total Facilities Square Footage Elementary 1,691,296 Middle School 770,739 Senior High/Other 1,098,611 Total 3,560,646 Developer Provided Sites / Facilities Value 0 Dwelling Units 0 Kent School District Six -Year Capital Facilities Plan Student Generation Factors - Multi -Family Elementary 0.082 Middle School 0.035 Senior High 0.029 Total 0.146 OSPI - Square Footage per Student, see side cha Elementary 115 Middle School 148 Senior High 173 Special Education ?? Average Site Cost / Acre Elementary $161,678 Middle School $0 Senior High $0 Temporary Facility Capacity & Cost Elementary @ 24 $315,000 Middle School @ 29 $315,000 Senior High @ 31 $315,000 State Funding Assistance Credit District Funding Assistance Percentage 51.86% Construction Cost Allocation CCA - Cost/Sq, Ft. $246.83 District Average Assessed Value Single Family Residence $574,784 District Average Assessed Value Multi -Family Residence $360,790 Bond Levy Tax Rate/$1,000 $0.93 Current Rate / 1,000 Tax Rate 0.0009 General Obligation Bond Interest Rate Current Bond Interest Rate 2.45% CPI Inflation Factor 4.70% U Per OSPI Website cC Q (APPENDIX A) May 2022 31 Packet Pg. 56 6.D.b KENT SCHOOL DISTRICT IMPACT FEE CALCULATION for SINGLE FAMILY RESIDENCE Site Acquisition Cost per Single Family Residence Formula: ((Acres x Cost per Acre) / Facility Capacity) x Student Generation Factor Required Site Acreage I Average Site Cost/Acre I Facility Capacity I Student Factor A 1 (Elementary) 12 $161,678 0 0.270 A 2 (Middle School) 25 $0 850 0.105 $0.00 A 3 (Senior High) 40 $0 0 0.075 Total 77 $161,678 850 0.450 A $0.00 Permanent Facility Construction Cost per Single Family Residence Formula: ((Facility Cost / Facility Capacity) x Student Factor) x Permanent/Total Square Foota a Ratio Construction Cost Facility Capacity Student Factor I Footage Ratio B 1 (Elementary) $68,000,000 0 0.270 0.903 B 2 (Middle School) $155,000,000 850 0.105 0.984 $18,840.71 B 3 (Senior High) $220,000,000 0 0.075 0.998 Total $443,000,000 850 0.450 B b $18,840.71 Temporary Facility Cost per Single Family Residence (Portables) Formula: ((Facility Cost / Facility Capacity) x Student Factor) x (Temporary / Total Square Footage Ratio) Facility Cost I Facility Capacity I Student Factor I Footage Ratio C 1 (Elementary) $315,000 24 0.270 0.097 C 2 (Middle School) $315,000 29 0.105 0.016 C 3 (Senior High) $315,000 31 0.075 0.020 Total $945,000 84 0.450 C b State Funding Assistance Credit per Single Family Residence (formerly "State Match") Formula: Area Cost Allowance x SPI Square Feet per student x Funding Assistance % x Student Factor $343.74 $18.25 $15.24 $377.23 Construction Cost Allocation I SPI Sq. Ft. / Student I Assistance % I Student Factor D 1 (Elementary) $246.83 115 0.5186 0.270 $3,974.59 D 2 (Middle School) $246.83 148 0.5186 0.105 $1,989.21 D 3 (Senior High) $246.83 173 0.5186 0.075 $1,660.88 D b $7,624.68 Tax Credit per Single Famil Residence Average SF Residential Assessed Value (AAV) $574,784 Net Present Value (per EQ) (NPV) 8.77 Current Debt Service Rate / 1,000 ( r) 0.09% TC $4,675.64 (Below used to calculate NPV) Current Bond Interest Rate 2.45% Years Amortized (10 Years)- Used in NPV Calculation 10 Developer Provided Facility Credit Facility / Site Value Dwelling Units 0 0 FC 0 Fee Recap ** A = Site Acquisition per SF Residence $0.00 B = Permanent Facility Cost per Residence $18,840.71 C = Temporary Facility Cost per Residence $377.23 Subtotal $19,217.94 D = State Match Credit per Residence $7,624.68 TC = Tax Credit per Residence $4,675.64 Subtotal $12,300.32 Total Unfunded Need $6,917.62 50% Developer Fee Obligation $3,459 FC = Facility Credit (if applicable) $0 District Adjustment $3,459 Net Fee Obligation per Residence - Single Family $0.00 Kent School District Six -Year Capital Facilities Plan (APPENDIX B) Revised —June 2022 Packet Pg. 57 6.D.b KENT SCHOOL DISTRICT IMPACT FEE CALCULATION for MULTI -FAMILY RESIDENCE Site Acquisition Cost per Multi -Family Residence Unit Formula: ((Acres x Cost per Acre) / Facility Capacity) x Student Generation Factor Required Site Acreage I Average Site Cost/Acre I Facility Capacity I Student Factor I A 1 (Elementary) 12 $161,678 0 0.082 A 2 (Middle School) 25 $0 850 0.035 $0.00 A 3 (Senior High) 40 $0 0 0.029 Total 77 $161,678 850 0.146 A $0.00 Permanent Facility Construction Cost per Multi -Family Residence Unit Formula: ((Facility Cost / Facility Capacity) x Student Factor) x (Permanent / Total Square Footage Ratio) Construction Cost Facility Capacity Student Factor Footage Ratio B 1 (Elementary) $68,000,000 0 0.082 0.903 B 2 (Middle School) $155,000,000 850 0.035 0.984 $6,280.24 B 3 (Senior High) $220,000,000 0 0.029 0.998 Total $443,000,000 850 0.146 B $6,280.24 Temporary Facility Cost per Multi -Family Residence Unit Formula: ((Facility Cost / Facility Capacity) x Student Factor x (Temporary/ Total Square Footage Ratio Facility Cost Facility Capacity Student Factor Footage Ratio C 1 (Elementary) $315,000 24 0.082 0.097 $104.40 C 2 (Middle School) $315,000 29 0.035 0.016 $6.08 C 3 (Senior High) $315,000 31 0.029 0.020 $5.89 Total $945,000 84 0.146 C $116.37 State Funding Assistance Credit per Multi -Family Residence (formerly "State Match") Formula: Area Cost Allowance x SPI Square Feet per student x Funding Assistance % x Student Factor Area Cost Allowance SPI Sq. Ft. / Student Equalization % Student Factor D 1 (Elementary) $246.83 115 0.5186 0.082 $1,207.10 D 2 (Middle School) $246.83 148 0.5186 0.035 $663.07 D 3 (Senior High) $246.83 173 0.5186 0.029 $642.21 D $2,512.37 Tax Credit per Multi Famil f Residence Average MF Residential Assessed Value (AAV) $360,790 Net Present Value (per EQ) (NPV) 8.77 Current Debt Service Rate / 1,000 ( r) 0.09% TC $2,934.88 (Below used to calculate NPV) Current Bond Interest Rate 2.45% Years Amortized (10 Years)- Used in NPV Calculation 10 Developer Provided Facility Credit Facility / Site Value I DwellingUnits 0 0 FC 0 Fee Recap ** A = Site Acquisition per Multi -Family Unit B = Permanent Facility Cost per MF Unit C = Temporary Facility Cost per MF Unit D = State Match Credit per MF Unit TC = Tax Credit per MF Unit Subtotal Subtotal Total Unfunded Need 50% Developer Fee Obligation FC = Facility Credit (if applicable) District Adjustment Net Fee Obligation per Residential Unit - Multi -family $0.00 $6,280.24 $116.37 $6,396.61 $2,512.37 $2,934.88 $5,447.26 $949.35 $475 0 $475 $0.00 Kent School District Six -Year Capital Facilities Plan (APPENDIX C) Revised —June 2022 Packet Pg. 58 6.D.b KENT SCHOOL DISTRICT No.415 Site Acquisitions and Projects Planned to Provide Additional Capacity Projected Projected % for SCHOOL / FACILITY / SITE LOCATION Type Status Completion Program new Date Capacity Growth Approximate I Approximate #^on I ELEMENTARY MIDDLE SCHOOL & SENIOR HIGH TEMPORARY FACILITIES Portables' # on I 2 OTHER SITES ACQUIRED Map 12 256th - Covington (Halleson) 25435 SE 256th, Covington 98042 12a 156th - Covington (Wikstrom) 25847 156th Ave. SE, Covington 98042 Additional Capacity Land Use Land Use Designation I Type Jurisdiction Rural To be sold King County Rural To be sold King County Notes: TBD - To be determined - Some sites are identified but placement, timing and/or configuration of portables has not been determined. 2 Numbers correspond to sites on Site Bank Map on Page 19. Other Map site locations are parcels identified in Table 7 on Page 29. Kent School District Six -Year Capital Facilities Plan Table 4 34 May 2022 Packet Pg. 59 JINANU H ST 3 eLvO o a1ePork W SE 168 ST ¢ Fair.WooN Fq�� ElemertaryV/vud Golf Lake HelghlsPork > CedorCiovdAirpor! ci�3 > ¢ ,1 ` AY ,. ■ E n ple Valle MIMIC EN HTSs 172 PL . 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This map has been modifi packet Pg. 60 6.D.b IX - Summary of Changes to June 2021 Capital Facilities Plan The Capital Facilities Plan (the "Plan") is updated annually based on previous Plans in effect since 1993. The primary changes from the June 2021 Plan are summarized here. Changes to capacity continue to reflect fluctuations in class size ratio as well as program changes. Changes in portables or transitional capacity reflect use, lease or purchase, sale, surplus and/or movement between facilities. The district worked with contractor Davis Demographics, LLC to update student generation factors. The updated rates are included in the body of the Plan. The student headcount enrollment forecast is updated annually. All Elementary schools now have Full Day Kindergarten so six -year Kindergarten projections were previously modified to meet the requirements for Full Day Kindergarten programs at all elementary schools. The district expects to receive some State Funding Assistance (formerly called "state matching funds") for projects in this Plan and tax credit factors are updated annually. Unfunded site and facility needs will be reviewed in the future. The impact fees for 2022 calendar year will result in a zero -dollar impact fee for both Single - Family and Multi -Family due to reduced enrollment and the new capacity study completed in 2021. Packet Pg. 61 6.D.b X - Appendices Changes to Impact Fee Calculation Factors Include: ITEM Grade/ Type FROM TO Increase/ Comments Decrease Student Generation Factor Elem 0.277 0.270 -0.007 Single Family (SF) MS 0.071 0.105 0.034 SH 0.086 0.075 -0.011 Total 0.434 0.450 0.016 Increase Student Generation Factor Elem 0.258 0.082 -0.176 Multi -Family (MF) MS 0.058 0.035 -0.023 SH 0.100 0.029 -0.071 Total 0.416 0.146 -0.270 Decrease State Funding Assistance Ratios ("State Match") 53.79% 52.49% -1.30% Per OSPI Website Area Cost Allowance $242.26 $246.83 4.570 Per OSPI Website Link Average Assessed Valuation (AV) SF $268,271 $574,784 306,513 Per King County AV - Average of Condominiums & Apts. MF $226,726 $360,790 134,064 Per King County Debt Service Capital Levy Rate / $1000 $1.41 $0.93 ($0.48) Per King Co. Assessor Report General Obligation Bond Interest Rate 2.44% 2.45% 0.01% Bond Buyers 20 year GO Index Removed due to Impact Fee - Single Family SF $5,818.06 $0.00 ($5,818.06) Capacity/Enrollment Factors Removed due to Impact Fee - Multi -Family MF $2,457.53 $0.00 ($2,457.53) Capacity/Enrollment Factors Q Packet Pg. 62 6.D.c Auburn School District No. 408 Capital Facilities Plan 2022 through 2028 Adopted by the Auburn School District Board of Directors June 27, 2022 P►uBuRIV SCHOOL DISTRICT ENGAGE • EDUCATE • EMPOWER 0 1 Packet Pg. 63 6.D.c p%j B U R At 1%t SCHOOL DISTRICT ENGAGE - EDUCATE - EMPOWER 915 Fourth Street SE Auburn, Washington 98002 (253) 931-4900 Serving Students in: City of Auburn City of Algona City of Kent City of Pacif c City of Black Diamond Unincorporated King County Board of Directors Tracy Arnold Arlista Holman Sheilia McLaughlin Laura Theimer Dr. Alan Spicciati, Superintendent Packet Pg. 64 6.D.c Capital Facilities Plan TABLE OF CONTENTS SECTION I Executive Summary SECTION II Enrollment Projections and Student Generation Factors SECTION III Standard of Service SECTION IV Inventory of Facilities SECTION V Pupil Capacity SECTION VI Capital Construction Plan SECTION VI Impact Fees Page 3 Page 8 Page 18 Page 25 Page 29 Page 33 Page 35 Auburn School District No. 408 Packet Pg. 65 6.D.c Capital Facilities Plan SECTION I - EXECUTIVE SUMMARY This six -year Capital Facilities Plan (the "Plan") has been prepared by the Auburn School District (the "District") as the District's principal planning document, in compliance with the requirements of Washington's Growth Management Act and the adopted ordinances of the counties and cities served by the District. This Plan was prepared using data available in the spring of 2022. This Plan is consistent with prior long-term capital facilities plans adopted by the District. However, this Plan is not intended to be the sole plan for all of the District's needs. The District may prepare interim and periodic long-range Capital Facilities Plans consistent with Board Policies and actions, taking into account a longer or a shorter time period; other factors and trends in the use of facilities; and other needs of the District as may be required. However, any such plan or plans will be consistent with this six -year Capital Facilities Plan. To enable the collection of impact fees in the unincorporated areas of King County and within the Cities of Auburn, Black Diamond and Kent; the King County Council, the City of Auburn, the City of Black Diamond, and the City of Kent will adopt this Plan by reference as part of each jurisdiction's respective comprehensive plan. To enable the collection of impact fees in the Cities of Algona and Pacif c, these municipalities must also adopt this Plan and adopt school impact fee ordinances. Pursuant to the requirements of the Growth Management Act and the local ordinances, this Plan will be updated on an annual basis, and any changes in the fee schedule(s) adjusted accordingly. The Plan establishes the District's "standard of service" in order to ascertain the District's current and future capacity. While the State Superintendent of Public Instruction establishes square footage guidelines for capacity, those guidelines do not account for the local program needs of the District. The Growth Management Act and the school impact fee ordinance authorize the District to clef ne its standard of service based on the District's specif c needs. Auburn School District No.408 Packet Pg. 66 6.D.c Capital Facilities Plan In general, the District's current standard provides that class size for grades K-3 should not exceed 17 students and class size for grades 4-5 should not exceed 27 students. When averaged over the six elementary school grades, this computes to 20.33 students per classroom. Class size for grade 6 should not exceed 27 students and class size for grades 7 and 8 should not exceed 28.53 students. When averaged over the three middle school grades, this computes to 28.02 students per classroom. Class size for 9-12 should not exceed 28.74 students, with some subject areas restricted to lesser numbers. Decisions by current legislative actions may create the need for additional classrooms. (See Section III for more specif c information.) The capacity of the schools in the District is calculated based on this standard of service and the existing inventory of facilities including transitional classrooms. The District's 2021-22 capacity was 17,082. The actual number of individual students was 16,880 as of October 1, 2021. (See Section V for more specif c information.) The Capital Construction Plan shown in Section VI addresses the additions and proposed modernization to the District's existing facilities. The plan includes the ongoing replacement offve elementary schools and one middle school, construction of two new elementary schools and one new middle school, and acquisition of future school sites to accommodate growth. The new facilities are required to meet the projected elementary school class size reductions mandated by the State of Washington and student population increases generated by the large development areas within the Auburn School District. Three areas that have signif cant impact on the school district are the Lakeland South, Lea Hill, and the north valley areas of the district. There are also other development pockets that impact the District. In the spring of 2016, the Board determined to move forward with the replacement of six schools and the construction of two new elementary schools. The project was placed before the voters in November 2016 and the bond passed at 62.83%. The f rst of the projects, the replacement of Olympic Middle School, started construction in May 2018 and opened in Fall 2019. The district's new elementary, Bowman Creek Elementary, started construction in May 2019 and opened in August 2020. Construction for replacement of Dick Auburn School District No.408 Packet Pg. 67 6.D.c Capital Facilities Plan Scobee Elementary School started in June 2019 and the school opened in August 2020. Construction of Willow Crest Elementary School and construction of the replacement Pioneer Elementary School started May 2020 and both opened in August 2021. For the 2021-22 school year, Willow Crest Elementary served as the temporary home for Lea Hill Elementary School which started the replacement construction process in May 2021 and will open in August 2022. Construction for replacement of Chinook Elementary School started in May 2021 and will open in August 2022 as well. Construction for replacement of Terminal Park Elementary School will begin in May 2022 and is scheduled to open in August 2023. The School Impact Fee Ordinances adopted by King County, the City of Auburn, City of Black Diamond and City of Kent provide for the assessment of impact fees to assist in meeting some of the f scal impacts incurred by a district experiencing growth and development. Section VII sets forth the proposed school impact fees for single family and multi -family dwelling units. The student generation factors have been developed using the students who actually attend school in the Auburn School District from single family and multi -family developments constructed in the last f ve years. The method of collecting the data is with the use of GIS mapping software, data from King County and Pierce County GIS, data from Davis Demographics and integration of the mapping with student data from the District's student data system. This method gives the District actual student generation numbers for each grade span for identif ed developments. Auburn School District No.408 Packet Pg. 68 Capital Facilities Plan 6.D.c Listed below is a summary level outline of the changes from the 2021 Capital Facilities Plan that are a part of the 2022 Plan. The changes are noted by Section for ease of reference. SECTION I Executive Summary A. Updated to reflect new information within the Plan. B. Summary level list of changes from previous year. SFrTIMI II Enrollment Projections and Student Generation Factors A. Updated projections. See Section II & Appendices A.1. SFrTI1nM III Standard of Service A. Updated to reflect the current number of classrooms allocated to non-standard classroom uses. SECTION IV Inventory of Facilities A. Add 2 portables at Auburn High School B. Add 2 portables at Auburn Mountainview High School C. Add 2 portables at Auburn Riverside High School D. Add 1 portable at Washington Elementary School E. Remove 7 portables from Terminal Park Elementary School Section V Pupil Capacity A. The 7 portables to be relocated in July 2022 are needed to accommodate enrollment increases. Auburn School District No.408 Packet Pg. 69 6.D.c Capital Facilities Plan Impact Fees CHANGES TO IMPACT FEE DATA ELEMENTS 2027 TO 2022 DATA ELEMENTS CFP 2021 CFP 2022 EXPLANATION Student Generation Consistent with King County Ordinance Factors 11621, Student Generation Factors are Single Family calculated by the school district based on Elementary 0.2500 0.3010 district records of average actual student Middle School 0.1310 0.1460 generation rates for new developments High School 0.1520 0.1550 constructed over the last f ve years. Multi -Family Elementar 0.4330 0.3920 Middle School 0.1850 0.1350 High School 0.1750 0.1530 School Construction Costs Middle School $112,000,000 $134,320,000 From new school construction cost estimates in April 2022. Site Acquisition Costs Updated estimate based on 10% annual Cost per Acre $444,771 $489,248 inflation. Area Cost Allowance Updated to current OSPI schedule. (May Boeckh Index $238.22 $246.83 022) Updated to current OSPI schedule (May Match % - State 62.87% 63.83% 2022) Match % - District 37.13% 36.17% Computed District Average AV Single Family $402,640 $458,409 Updated from March 2022 King County Dept. of Assessments data. Multi -Family $197,141 $223,737 Updated from March 2022 King County Dept. of Assessments data using average V for apartments and condominiums. Debt Sery Tax Rate $2.21 $2.13 Current Fiscal Year GO Bond Int Rate 2.44% 2.45% Current Rate (Bond Buyers 20 Index 3-14) Auburn School District No.408 Packet Pg. 70 Capital Facilities Plan 6.D.c SECTION II - ENROLLMENT PROJECTIONS AND STUDENT GENERATION FACTORS Student Enrollment Projections Projection techniques give consideration to historical and current data as a basis for forecasting the future. In addition, certain assumptions must be made about the variables in the data being used. Forecasting can be clef ned as the extrapolation or logical extension from history to the future or from the known to the unknown. The projection logic does not attempt to weigh the individual sociological, psychological, economic, and political factors that are present in any demographic analysis and projection. An example of this is with the COVID-19 pandemic. The logic embraces the assumptions that whatever these individual factors have been in the past are present today and will be in the future. It further moderates the impact of singular factors by averaging data over time. The basis of enrollment projections in the Auburn School District has been cohort survival analysis. Cohort survival is the analysis of a group of students in a grade level as it progresses through time. This analysis uses historical information to develop averages and project the averages forward. If all students in one grade level progress to the next, the cohort number would be 1.00. If fewer students from the group progress the number will be less than 1. The district has used this method with varying years of history (3 years, 6 years,10 years and 13 years) as well as weighted factors to study several projections. The degree to which the actuals deviate from the projections can only be measured after the fact. This deviation provides a point of departure to evaluate the effectiveness of the assumptions and logic being used to calculate future projections. Monitoring deviation is critical to the viability and creditably of the projections derived by these techniques. Auburn School District No. 408 Packet Pg. 71 6.D.c Capital Facilities Plan c a� E c Overview of 2022-23 Enrollment Projections a Table 1 shows historical enrollment for the October 1 count in the Auburn School District over the past 20 a years. The data shows overall average growth over the recent 10 years is 1.59%. It is important to note this .y average includes a 4.22% decrease in October 2020 enrollment due to the COVID pandemic. a� L Q TABLE 1 Historical Enrollment: October 1 Actuals, K-12 (No PS/OD/GA) Source: OSPI 1251H E GRADE 02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18 18-19 19-20 20-21 21-22 U KDG 905 921 892 955 940 995 998 1032 1010 1029 1098 1170 1232 1198 1237 1261 1271 1291 1038 1227 t M 1 900 982 960 963 1012 995 1014 1033 1066 1068 1089 1188 1219 1279 1210 1276 1290 1314 1236 1185 p 2 961 909 992 963 1001 1019 1024 998 1016 1097 1083 1124 1196 1289 1300 1251 1311 1295 1243 1249 M 9 �L 3 940 996 918 1002 1031 997 1048 993 1013 996 1111 1125 1136 1232 1317 1328 1275 1320 1243 1264 M 2 4 973 947 1016 939 1049 1057 1045 1073 1024 1022 1038 1123 1156 1170 1237 1328 1378 1316 1257 1255 2 Z 5 1062 1018 956 1065 998 1077 1070 1030 1079 1017 1070 1075 1122 1172 1199 1269 1345 1361 1294 1251 d 6 1104 1111 1020 1004 1061 1008 1096 1040 1041 1063 1041 1076 1059 1116 1152 1207 1275 1337 1306 1233 r M 7 1021 1131 1124 1028 1014 1057 1034 1125 1060 1032 1086 1072 1091 1099 1132 1194 1232 1295 1319 1304 a 8 1026 1052 1130 1137 1069 1033 1076 1031 1112 1046 1018 1116 1088 1136 1108 1183 1213 1236 1264 1312 V 8 1432 1464 1459 1379 1372 1337 1257 1245 1221 1273 1200 1159 1275 1229 1261 1257 1372 1399 1351 1386 L 10 1233 1246 1260 1383 1400 1367 1341 1277 1238 1168 1278 1229 1169 1316 1248 1300 1313 1410 1376 1388 r p 11 902 991 1019 1153 1294 1305 1304 1269 1212 1177 1116 1187 1169 1111 1248 1188 1198 1218 1174 1299 p t 12 888 841 833 989 1068 1176 1259 1319 1251 1220 1231 1186 1218 1175 1104 1266 1126 1113 1090 1248 to TOTALS 13,347 13,609 13,579 13,960 14,309 14,423 14,566 14,465 14,343 14,208 14,459 14,830 15,130 15,522 15,753 16,308 16,599 16,905 16,191 16,601 3 Student Gain/Loss -30 381 349 114 143 -101 -122 -135 251 371 300 392 231 555 291 306 -714 412 2 Percent Gain/Loss -0.22% 2.81% 2.50% 0.80% 0.99% -0.69% -0.84% -0.94% 1.77% 12.57% 12.02%12.59% 11.49% 13.52% 11.78% 11.84% -4.22% 2.54% 3 Q Average Student Gain/Loss for 10 years 240 }; Average Percent Gain/Loss for Recent 10 years 1.59% y E t v ca Q Auburn School District No. 408 Packet Pg. 72 Capital Facilities Plan 6.D.c While still in the pandemic, it was important to consider the impact the pandemic will have on future projections. Using the Cohort Survival method, the decrease in enrollment of 4.22% in October 2020 will skew enrollment projections for 2021 and beyond. Some of the assumptions made in calculating projections for the 2022-23 school year are: 1. Kindergarten enrollment will continue to beat pre -pandemic levels. a. ASD Kindergarten enrollment is almost 5% of births in King County. However, in 2017, King County live births were at the lowest number since 2005 at 25,487 which would project an October 2022 kindergarten class of approximately 1,215 students. 2. The number of students generated from housing growth in the district will slow. a. Currently there are no large multi -family housing active within the district boundaries. b. Although there is a long list of single-family developments, only 22 are scheduled to be occupied in the near future. Calculations were made to create cohort scenarios based upon the following survival ratios: 3-year average, 3-year weighted average, 6-year average, 6-year median, and the 10-year average. Two of the scenarios (3-year weighted average and 3-year average) were not considered because of the impact October 2020 had on the calculation. The decision was made to use the 6-year average scenario which is found in Table 2 below. Although the Auburn School District tracks single- and multi -family housing developments, the District currently does not have estimated dates of completion and occupancy. Therefore, the projections shown below do not include the student generation numbers calculated in the next section. Auburn School District No.408 Packet Pg. 73 6.D.c Capital Facilities Plan 10-Year Average Projection Actual Births FrofectedArths 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 25, 274 24,337 24,090 24,567 24,567 24,567 24,44E 24,5 3 7 24,550 24,520 4.79% 4.79% 4.79% 4.79% 4.7936 4.7936 4.79% 4.7936 4.79% 4.79% 10-Ye a r Average GRADE zz-z3 23-24 24-25 25-25 26-27 27-28 28-29 29-30 3431 31-32 4.79;b ISDG 1,211 1,166 1,154 1,177 1,176.93 1,177 1,171.12 1,175.40 1,175.D5 1,174.6D 1.041E 1 1,27E 1,261 1,215 1,202 1,225.99 1,226 1,225.99 1,220.04 1,224.50 1,224.13 1.014E 2 1,2D3 1,297 1,280 1,233 1,22D.D3 1,244 1,244.19 1,244.19 1,239.15 1,242.6E 1.0138 3 2,266 1,21g 1,315 1,29E 1,249.59 1,237 1,261.40 1,261.40 1,261.40 1,255.2E 1.0155 4 2,294 1,2E6 1,23E 1,336 1,327.77 1,26R 1,256.0 1,280.90 1,280.90 1,2ED.RD 1.0125 5 2,271 1,3DD 1,302 1,254 1,352.23 1,334 1,294.90 1,271.76 1,296.94 1,296.R4 0.9910 6 1,24D 1,259 1,28E 1,290 1,242.27 1,540 1,322.23 1,273.21 1,260.29 1,2E5.24 1.0175 7 2,255 1,261 1,292 1,310 1,312.84 1,264 1,363.53 1,345.41 1,295.53 1,292.3E 2.0113 8 1,319 1,269 1,276 1,296 1,325.33 1,32E 1,278.39 1,379.99 1,35D.67 1,31D.22 2.2305 9 1,493 1,491 1,434 1,442 1,464.96 1,49E 1,500.99 1,445.21 1,559.94 1,539.23 1.019E 10 2,414 1,513 1,52D 1,465 1,47D.E6 1,494 1,52B.02 1,53D.7E 1,473.99 1,599.9E D.9312 11 2,292 1,316 1,4DR 1,416 1,362.24 1,37D 1,391.24 1,422.9E 1,425.45 1,372.4E D.R92,21 12 2,2g7 1,29D 1,314 1,4D6 1,413.3D 1,36D 1,367.19 1,3E2,33 1,42D.31 1,422.9E TOTALS 16,911 16,929 17,026 17,122 17,134 17,141 17,195 17,239 17,272 17,276 214 117 98 96 12 G 5- 44 33 4 1.2?3b D.7D36 D.5936 D.5630 D.D736 ".".r.3b v.32% D.2536 D.1936 D.D236 TOTALS BY LEVEL K-5 7,512 7,52R 7,5D4 7,49E 7,542 7,497 7,444 7,454 7,477 7,475 6-8 3,813 3,79D 3,E45 3,207 3,EED 3,g3z 3,964 3,ggE 3,g16 3,97E 9-12 5,486 5,61D 5,677 5,727 5,711 5,722 5,797 5,79E 5,979 5,923 FTRS 304 511 315 317 316 317 321 321 326 32E GRANDTDTAL 17,115 17,239 17,341 17,434 17,451 17,45E 17,516 17,550 17,54E 17,504 D.7336 D.5936 D.5736 D.D736 D.D436 D.333b D.25% D.2236 D.D436 Student Generation Factors Planned residential development data is collected to determine the number of new residential units that may be built in the near future. The projected units will have the appropriate Student Generation Factor applied to determine the number of new students that planned residential development might yield. This data was obtained through discussions with the major developers within the District boundaries, the City of Algona, Auburn, Kent, Pacif c, King County, and District off cials. The student population by residence includes all Auburn School District No. 408 Packet Pg. 74 Capital Facilities Plan 6.D.c approved and tentative tract maps in addition to any planned or proposed development that possibly will occur within the project timeframe. The planned residential development information and phasing estimates are a snapshot of the District as of this time. The information may change and is updated annually. Closely related to the planned residential development units are Student Generation Factors. When applied to planned residential development units, the Student Generation Factors determine how many additional students will be generated from new construction within the District. Two sets of data are used to calculate Student Generation Factors: current student enrollment and current housing data. This information associates each student with a housing unit. Two general housing categories are analyzed: Single Family and Multi -Family. Data showing the number of students generated from previous single- and multi -family developments generates the Student Generation Factor to be applied to future developments. The tables on the next two pages show the information for both single -and multi -family developments. The components include: • "Development Name" is a list of developments in various stages of occupancy. • "Year of Full Occupancy" is important because fully -occupied developments stay on the list for f ve years contributing to the Student Generation Factor. Once the f ve years is up, the development is removed from the list. • Also included for each development listed is the number of units, the amount of current units occupancy and the remaining units to be occupied. • "Feeder Pattern" shows the elementary school associated with each development. • "Actual Students" is the data of actual students generated from the units already occupied. • "Student Generation Factors" is the calculation of actual students divided by the number of occupied units. • "Single Family--2022 and beyond" lists the developments that are in process, but have not yet started to occupy units. Auburn School District No. 408 Packet Pg. 75 Capital Facilities Plan 6.D.c • The units for these developments are multiplied by the Student Generation Factor for each to determine the "Estimated Students Based on Student Generation Factors" The table at the bottom of the page shows an estimated timeline of when the unoccupied units are scheduled to be occupied. Table 3 shows the single- and multiple -family units to be occupied, the estimated number of students generated and a timeline by year of when those students would potentially be enrolled. The bottom table reflects a cumulative number over a period of 7 school years. SINGLE DEVELOPMENT MULTI FAMILY DEVELOPMENT Table 3 BUILDOUT SCHEDULE Auburn School District No.408 Packet Pg. 76 6.D.c Auburn School District Development Growth Including the Previous 5 Years May 2022 (Based on Current Year Enrollment) SINGLE FAMILY Development Name Year of Full Occupancy Units/ Parcels Current Occupancy To Be Occupied Alicia Glenn 2016 28 28 0 Anthem former) Me an's Meadows 2018 13 13 0 Bridges 2021 380 380 0 Canyon Creek 2018 151 151 0 Dulcinea 2018 6 6 0 Hastings 2020 10 10 0 Hazel View 2018 22 22 0 Forest Glen at Lakland 2021 30 30 0 Lakeland Hills Estates 2017 66 66 0 Lakeland: Pinnacle Estates 2018 99 99 0 Lozier Ranch 18 7 11 Monterey Park 2016 238 238 0 Mountain View 2018 55 55 0 Omnia Palisades Plate 16 14 2 River Rock 14 5 9 Seremounte 2019 30 30 0 Sonata Hills 2017 69 69 0 Spencer Place 2017 13 13 0 Vasiliy 2021 8 8 0 Willow Place 2021 11 11 0 Totals 1277 1255 22 Feeder Elementary Arthur Jacobsen Ilalko Aurthur Jacobsen Evergreen Hts. Lea Hill Evergreen Hts. Lea Hill Gildo Re Bowman Creek Bowman Creek Chinook Evergreen Hts. Evergreen Hts. AI ac Aurthur Jacobsen Aurthur Jacobsen Lea Hill Hazelwood Terminal Park Lea Hill Actual Students Elem Middle HS Total 11 11 8 30 7 4 0 11 105 43 48 196 32 16 15 63 1 2 1 4 5 0 0 5 10 2 5 17 8 5 3 16 20 19 11 50 49 22 21 92 1 0 0 1 60 23 27 110 9 3 8 20 3 1 4 8 4 0 0 4 23 11 17 51 21 8 17 46 7 10 7 24 01 31 01 3 2 0 3 5 378 183 195 756 Student Generation Factors Elem Middle HS Total 0.393 0.393 0.286 1.071 0.538 0.308 0.000 0.846 0.276 0.113 0.126 0.516 0.212 0.106 0.099 0.417 0.167 0.333 0.167 0.667 0.500 0.000 0.000 0.500 0.455 0.091 0.227 0.773 0.2671 0.167 0.100 0.533 0.303 0.288 0.167 0.758 0.495 0.222 0.212 0.929 0.143 0.000 0.000 0.143 0.252 0.097 0.113 0.462 0.164 0.055 0.145 0.364 0.214 0.071 0.286 0.571 0.800 0.000 0.000 0.800 0.767 0.367 0.5671 1.700 0.304 0.116 0.246 0.667 0.538 0.769 0.538 1.846 0.000 0.375 0.000 0.375 0.182 0.000 0.273 0.455 0.301 0.146 0.155 0.602 r c m E c a� E a c d m .y c a� t a E 0 U m t c 0 a� c �L a� 2 U 3 a N M cM a u_ U .L N 8 0 0 U c L Q E t U 2 Q Auburn School District No. 408 Packet Pg. 77 6.D.c Auburn School District Development Growth Including the Previous 5 Years May 2022 (Based on Current Year Enrollment) SINGLE FAMILY-- 2022 and beyond Development Name Units/ Parcels Current Occupancy To Be Occupied Ashton Park 20-Lot Prelim Plat 20 0 20 Carbon Trails 44 0 44 Greenvale* 17 0 17 Knudson 17-Lot Prelim Plat 17 0 17 River Glen 12-Lot Plat 12 0 12 Robbins Prelim Plat 31-Lot SFR Lots 31 0 31 Summit at Kendall Ridge Plat 17 0 17 The Alicias 56-Lot Plat 56 0 56 Current Partially Occupied Developments 1277 1255 22 1491 1 L 236 currently under construction Totals Estimated Students Based on Student Generation Factors Elem Middle HS Total 6 3 3 12 13 6 7 27 5 2 3 10 5 2 3 10 4 2 2 7 9 5 5 19 5 2 3 10 17 8 9 34 7 3 3 13 71 34 37 142 Auburn School District No. 408 Packet Pg. 78 6.D.c Auburn School District Development Growth Including the Previous 5 Years May 2022 (Based on Current Year Enrollment) MULTI FAMILY Development Name Year of Full Occupancy Units/ Parcels Current Occupancy To Be Occupied Feeder Elementary Actual Students Student Generation Factors Elem Middle HS Total Elem Middle HS Total Promenade A is 2018 294 294 0 Lea Hill 172 86 98 356 0.585 0.293 0.333 1.211 The Villas at Auburn 2018 295 295 0 Washington 53 10 21 84 0.180 0.034 0.071 0.285 Copper Gate Apartments 2021 500 500 0 Evergreen Hts. 288 79 81 448 0.576 0.158 0.162 0.896 The Verge Auburn 2022 226 226 0 Terminal Park 3 2 1 6 0.013 0.009 0.004 0.027 Totals 1315 1315 0 516 177 201 894 0.392 0.135 0.153 0.680 2022 and beyond Units/ I Current I To Be Parcels I Occupancy loccupied Lexi 1 1 190 01 190 Current Partially Occupied Developments 1 13151 1315 0 1505 1 190 Estimated Students Based on Student Generation Factors 75 26 29 129 0 0 0 0 75 26 29 129 Auburn School District No. 408 Packet Pg. 79 Capital Facilities Plan BASE DATA - BUILDOUT SCHEDULE ASSUMPTIONS: 1. Build out estimates are received from developers. 2. Some development data received from Davis Demographics. 3. Dates of potential occupancy are unavailable so student projections by year could not be calculated. TABLE 3: Units to be Occupied Single Family Units 236 Projected Students Elementary (K-5) 71 Middle (6-8) 34 High (9-12) 37 Total K-12 142 Multi -Family Units 190 Projected Students Elementary (K-5) 74 Middle (6-8) 26 High (9-12) 29 Total K-12 129 STUDENT GENERATION FACTORS 2022 Single Family Multi -Family Elementary 0.301 0.392 Middle 0.146 0.135 High 0.155 0.153 Total 0.6021 0.680 Auburn School District No. 408 Packet Pg. 80 6.D.c Capital Facilities Plan SECTION III - STANDARD OF SERVICE The School Impact Fee Ordinances adopted by King County, the City of Auburn, City of Black Diamond and the City of Kent indicate that each school district must establish a "Standard of Service" in order to ascertain the overall capacity to house its projected student population. The Superintendent of Public Instruction establishes square footage "capacity" guidelines for computing state funding support. The fundamental purpose of the OSPI guidelines is to provide a vehicle to equitably distribute state matching funds for school construction projects. By default these guidelines have been used to benchmark the district's capacity to house its student population. The OSPI guidelines do not make adequate provision for local district program needs, facility conf gurations, emerging educational reform, or the dynamics of each student's educational program. The Auburn School District Standard of Service addresses those local considerations that require space in excess of the OSPI guidelines. The effect on the space requirements for both permanent and relocatable facilities is shown below for each grade articulation pattern. Conditions that may result in potential space needs are provided for information purposes without accompanying computations. 6,1 OVERVIEW As reflected in enrollment numbers for the 2021-22 school year, the Auburn School District operates 15 elementary schools housing 7,431 students in grades K through S. The four middle schools house 3,849 students in grades 6 through 8. The District operates three comprehensive senior high schools and one alternate high school, housing 5,595 students in grades 9 through 12. (Source: October 1, 2021 Enrollment) CLASS SIZE The number of pupils per classroom determines the number of classrooms required to house the student population. Specialists create additional space Auburn School District No. 408 Packet Pg. 81 6.D.c Capital Facilities Plan needs. Class sizes are subject to collective bargaining agreements. Changes to class size agreements can have signif cant impact on available space. The current pupil/teacher limit across all elementary programs is an average of 20.33 students per teacher. Consistent with this staff ng limit, room capacities are set at 20.33 students per room at grades K - S. At grades 6 - 8 the limit is set at 28.02 students per room. At grades 9 - 12 the limit is set at 28.74 students per room. The OSPI space allocation for each grade articulation level, less the computed reduction for the Auburn School District Standard of Service, determines the District's capacity to house projected pupil populations. These reductions are shown in the following documents by grade articulation level. ELEMENTARY SCHOOL STANDARD OF SERVICE MIDDLE SCHOOL STANDARD OF SERVICE HIGH SCHOOL STANDARD OF SERVICE STANDARD OF SERVICE COMPUTED TOTALS Auburn School District No. 408 Packet Pg. 82 6.D.c ELEMENTARY SCHOOLS STRUCTURED LEARNING FOR DEVELOPMENTALLY DISABLED SPECIAL EDUCATION The Auburn School District operates a structured learning program for students with moderate to severe disabilities at the elementary school level which currently uses 15 classrooms to provide for 135 students. The housing requirements for this program are provided for in the OSPI space guidelines. No loss of capacity is expected unless population with disabilities grows at a disproportionate rate compared to total elementary population. PATHWAYS SPECIAL EDUCATION The Auburn School District operates an adaptive behavior program for students with behavior disabilities at the elementary school level. The program uses three classrooms to provide for 24 students. The housing requirements for this program exceed the OSPI space allocations. (Three classrooms @ 20.33 - 8 = 12.33) Loss of Permanent Capacity 3 rooms @ 12.33 each = (37) Loss of Temporary Capacity 0 rooms @ 12.33 each = 0 Total Capacity Loss = (37) SPECIAL EDUCATION RESOURCE ROOMS The Auburn School District operates a resource room program at the elementary level for special education students requiring instruction to address their specific disabilities. Twenty standard classrooms are required to house this program. The housing requirements for this program are provided for in the OSPI space guidelines at Lakeland Hills, Dick Scobee, and Bowman Creek Elementary Schools. Continued loss of capacity is expected as growth in program is larger than the total elementary population. Loss of Permanent Capacity 17 (20-3) rooms @ 20.33 each = (346) Loss of Temporary Capacity 0 rooms @ 20.33 each = 0 Total Capacity Loss = (346) STUDENT TEACHER ENRICHMENT PROGRAM (STEP) The Auburn School District operates an elementary program for highly capable and high achieving students at Grade 4 and Grade 5. This program is housed in three classrooms at Terminal Park Elementary School. Loss of Permanent Capacity 3 rooms @ 20.33 each = (61) Loss of Temporary Capacity 0 rooms @20.33 each = 0 Total Capacity Loss = (61) EARLY CHILDHOOD SPECIAL EDUCATION The Auburn School District operates a pre-school program for young children below age five with disabilities. This program is housed at eleven different elementary schools and currently uses 13 standard classrooms. The housing requirements for this program are not provided for in the OSPI space guidelines. Loss of Permanent Capacity 13 rooms @ 20.33 each = (264) Loss of Temporary Capacity 0 rooms @ 20.33 each = 0 Total Capacity Loss = (264) READING LABS The Auburn School District operates a program for students needing remediation and additional language arts instruction. These programs utilize non-standard classroom spaces if available in each elementary school. Five elementary schools do not have non-standard rooms available, thus they are housed in a standard classroom. The housing requirements for this program are not provided for in the OSPI space guidelines. Loss of Permanent Capacity 5 rooms @ 20.33 each = (102) Q Loss of Temporary Capacity 0 rooms @ 20.33 each = 0 Total Capacity Loss = (102) y t ca Q Packet Pg. 83 6.D.c MUSIC ROOMS The Auburn School District elementary music programs require one acoustically -modified classroom at each school for music instruction. The housing requirements are not provided for in the OSPI space guidelines. Loss of Permanent Capacity 15 rooms @ 20.33 each = (305) Loss of Temporary Capacity 0 rooms @ 20.33 each = 0 Total Capacity Loss = (305) ENGLISH LANGUAGE LEARNERS PROGRAM The Auburn School District operates pullout programs at the elementary school level for students learning English as a second language. This program requires 30 standard classrooms that are not provided for in the OSPI space guidelines. Loss of Permanent Capacity 30 rooms @ 20.33 each = (610) Loss of Temporary Capacity 0 rooms @ 20.33 each = 0 Total Capacity Loss = (610) SECOND GRADE TOSA PROGRAM The Auburn School District provides a TOSA reading specialist program for eight highly -impacted elementary schools. This pullout model provides direct instruction to students who are not at grade level and do not receive other services. This program requires eight standard classrooms that are not provided for in the OSPI space guidelines. Loss of Permanent Capacity 8 rooms @ 20.33 each = Loss of Temporary Capacity 0 rooms @ 20.33 each = Total Capacity Loss = ELEMENTARY LEARNING SPECIALIST PROGRAM The Auburn School District provides a learning specialist program to increase literacy skills for first and second graders. This program model was originally created from the 1-728 funds and currently has the specialist going into existing teacher classrooms, as well as pulling out students into designated classrooms. The district is utilizing classrooms at all fifteen elementary schools. Loss of Permanent Capacity 15 rooms @ 20.33 each = Loss of Temporary Capacity 0 rooms @ 20.33 each = Total Capacity Loss = EARLY CHILDHOOD EDUCATION ASSISTANCE PROGRAM The Auburn School District operates an ECEAP program for 236 pre-school aged children in twelve sections of half -day length and one full -day program. The program is housed at seven elementary schools and utilizes seven standard elementary classrooms and one additional classroom space and seven auxiliary office spaces. The housing requirements for this program are not provided for in the OSPI space guidelines. Loss of Permanent Capacity 7 rooms @ 20.33 each = Loss of Temporary Capacity 0 rooms @ 20.33 each = Total Capacity Loss = (163) 0 (163) (305) 0 (305) (142) (142) Packet Pg. 84 6.D.c MIDDLE SCHOOLS SPECIAL EDUCATION RESOURCE ROOMS The Auburn School District operates a resource room program for each grade at the middle school level. This is to accommodate special education students needing remedial instruction to address their specific disabilities. Eleven classrooms are required at the middle school level to provide for approximately 330 students. The housing requirements for this program are not entirely provided for in the OSPI space guidelines. PATHWAYS SPECIAL EDUCATION The Auburn School District offers a self-contained program for students with moderate to severe behavior disabilities. The program is housed at one of the middle schools and uses two classrooms. One of the two classrooms for this program are provided for in the OSPI space allocations. Loss of Permanent Capacity 1 rooms @ 28.02 each = (28) Loss of Temporary Capacity 0 rooms @ 28.02 each = 0 Total Capacity Loss (28) STRUCTURED LEARNING CENTER AND DEVELOPMENTALLY DISABLED SPECIAL EDUCATION The Auburn School District operates seven structured learning classrooms at the middle school level for students with moderate to severe disabilities. Two of the seven classrooms for this program are provided for in the OSPI space allocations. Loss of Permanent Capacity 5 rooms @ 28.02 each = (140) Loss of Temporary Capacity 0 rooms @ 28.02 each = 0 Total Capacity Loss (140) ENGLISH LANGUAGE LEARNERS PROGRAM The Auburn School District operates a pullout program at the middle school level for English Language Learner students. This program requires eleven standard classrooms that are not provide for in the OSPI space guidelines. Loss of Permanent Capacity 11 rooms @ 28.02 each = (308) Loss of Temporary Capacity 0 rooms @ 28.02 each = 0 Total Capacity Loss (308) ROOM UTILIZATION The Auburn School District provides a comprehensive middle school program that includes elective options in special interest areas. Facilities to accommodate special interest activities are not amenable to standard classroom usage. The district averages 95% utilization of all available teaching stations. OSPI Report #3 dated 12/14/11 identifies 148 teaching stations available in the mid -level facilities. The utilization pattern results in a loss of approximately 8 teaching stations. Loss of Permanent Capacity 8 rooms @ 28.02 each = (224) Loss of Temporary Capacity 0 rooms @ 28.02 each = 0 Total Capacity Loss (224) Packet Pg. 85 6.D.c HIGH SCHOOLS NATIVE AMERICAN RESOURCE ROOM The Auburn School District operates one resource room to support the education of Native American students at the high school level. One standard classroom is fully dedicated to serve these students. Loss of Permanent Capacity 1 room @ 28.74 each = (29) Loss of Temporary Capacity 0 rooms @ 28.74 each = 0 Total Capacity Loss (29) ENGLISH LANGUAGE LEARNERS PROGRAM The Auburn School District operates a pullout program at three comprehensive high schools for English Language Learner students. This program requires fourteen standard classrooms that are not provided for in the OSPI space guidelines. Loss of Permanent Capacity 14 rooms @ 28.74 each = (402) Loss of Temporary Capacity 0 rooms @ 28.74 each = 0 Total Capacity Loss (402) PATHWAYS SPECIAL EDUCATION The Auburn School District offers a self-contained program for students with moderate to severe behavior diabilities. The program is housed at one of the high schools and uses two classrooms. The housing requirements for this program are not provided for in the OSPI space allocations. Loss of Permanent Capacity 2 rooms @ 28.74 each = (57) Loss of Temporary Capacity 0 rooms @ 28.74 each = 0 Total Capacity Loss (57) STRUCTURED LEARNING CENTER PROGRAM The Auburn School District operates twelve structured learning center classrooms for students with moderate to severe disabilities. This program is housed at three high schools requiring standard classrooms that are not provided for in the OSPI space guidelines. Loss of Permanent Capacity 12 rooms @ 28.74 each = (345) Loss of Temporary Capacity 0 rooms @ 28.74 each = 0 Total Capacity Loss (345) SPECIAL EDUCATION RESOURCE ROOMS The Auburn School District operates a resource room program at the senior high level for special education students requiring instruction to address their specific learning disabilities. The current high school program requires 15 classrooms to provide program to meet educational needs of the students. The OSPI space guidelines provide for one of the 15 teaching stations. Loss of Permanent Capacity 14 rooms @ 28.74 each = (402) Loss of Temporary Capacity 0 rooms @ 28.74 each = 0 Total Capacity Loss (402) PERFORMING ARTS CENTERS Auburn High School includes 25,000 square feet used exclusively for a Performing Arts Center. The OSPI Inventory includes this space when computing unhoused student capacity. This space was not intended for, nor is it usable for, classroom instruction. It was constructed to provide a community center for the performing arts. Using OSPI capacity guidelines, 25,000 square feet computes to 208 unhoused students or 7.25 classrooms. Loss of Permanent Capacity 7.25 rooms @ 28.74 each = (208) ROOM UTILIZATION C The Auburn School District provides a comprehensive high school program that includes numerous 3 elective options in special interest areas. Facilities to accommodate special interest activities are 3 not amenable to standard classroom usage. The district averages 95% utilization of all available Q teaching stations. There are 185 teaching stations available in the senior high facilities. The utilization pattern results in a loss of approximately 10 teaching stations. y E Loss of Permanent Capacity 10 rooms @ 28.74 each = (287) v Loss of Temporary Capacity 0 rooms @ 28.74 each = 0 Total Capacity Loss (287) Q Packet Pg. 86 6.D.c STANDARD OF SERVICE COMPUTED TOTALS ELEMENTARY Loss of Permanent Capacity (2,334) Loss of Temporary Capacity 0 Total Capacity Loss (2,334) MIDDLE SCHOOL Loss of Permanent Capacity (701) Loss of Temporary Capacity 0 Total Capacity Loss (701) SENIOR HIGH Loss of Permanent Capacity (1,732) Loss of Temporary Capacity 0 Total Capacity Loss (1,732) TOTAL Loss of Permanent Capacity (4,766) Loss of Temporary Capacity 0 Total Capacity Loss (4,766) Packet Pg. 87 6.D.c Capital Facilities Plan SECTION IV - INVENTORY OF FACILITIES Table IV.1 shows the current inventory of permanent district facilities and their OSPI rated capacities. Table IV.2 shows the number and location of each portable by school. The district uses relocatable facilities to: 1. provide interim housing in school attendance areas uniquely impacted by increasing school populations that would otherwise require continual redistricting, 2. make space available for changing program requirements and offerings determined by unique students needs, and 3. provide housing to cover district needs until permanent facilities can be f nanced and constructed. Reoocatable facilities are deemed to be interim, stop gap measures that often place undesirable stress on existing physical plants. Core facilities (i.e. gymnasiums, restrooms, kitchens, labs, lockers, libraries, etc.) are not of suff cient size or quantity to handle the increased school population served by adding relocatable classrooms. TABLE IV.1 PERMANENT DISTRICT SCHOOL FACILITIES TABLE IV.2 PORTABLE FACILITIES INVENTORY DISTRICT SCHOOL FACILITIES MAP Auburn School District No. 408 Packet Pg. 88 Capital Facilities Plan Table Permanent Facilities District School Facilities IV,1 @ OSPI Rated Capacity (March 2022) Building Capacity Acres Address Elementa Schools AI ac Elementary 505 10.68 310 Milwaukee Boulevard North, Pacific WA, 98047 Arthur Jacobsen Elementary 614 10.02 29205 132"d Street SE, Auburn WA, 98092 Bowman Creek Elementary 812 22.03 5701 Kersey Way SE, Auburn, WA 98092 Chinook Elementary 461 13.09 3502 Auburn Way South, Auburn WA, 98092 Dick Scobee Elementary 819 9.13 1031 14th Street Northeast, Auburn WA, 98002 Evergreen Heights Elem. 463 10.10 5602 South 316th, Auburn WA, 98001 Gildo Rey Elementary 566 10.05 1005 37th Street Southeast, Auburn WA, 98002 Hazelwood Elementary 594 13.08 11815 Southeast 304th Street, Auburn WA, 98092 Ilalko Elementary 592 14.23 301 Oravetz Place Southeast, Auburn WA, 98092 Lake View Elementary 581 16.44 16401 Southeast 318th Street, Auburn WA, 98092 Lakeland Hills Elementary 594 12.00 1020 Evergreen Way SE, Auburn WA, 98092 Lea Hill Elementary 450 20.24 30908 124th Avenue Southeast, Auburn WA, 98092 Pioneer Elementary 837 11.13 2301 M Street Southeast, Auburn WA, 98002 Terminal Park Elementary 415 6.09 1101 D Street Southeast, Auburn WA, 98002 Washington Elementary 494 5.33 20 E Street Northeast, Auburn WA, 98002 ELEMENTARY CAPACITY 8,797 Middle Schools Cascade Middle School 837 16.94 1015 24th Street Northeast, Auburn WA, 98002 Mt. Baker Middle School 837 30.00 620 37th Street Southeast, Auburn WA, 98002 Olympic Middle School 974 17.45 839 2151 Street SE, Auburn WA, 98002 Rainier Middle School 843 25.54 30620 116th Avenue Southeast, Auburn WA, 98092 MIDDLE SCHOOL CAPACITY 3,491 Senior High Schools Auburn HS 2,127 23.74 711 East Main Street, Auburn WA, 98002 Auburn Mountainview HS 1,443 39.42 28900 124th Ave SE, Auburn WA, 98092 Auburn Riverside HS 1,387 35.32 501 Oravetz Road, Auburn WA, 98092 West Auburn HS 233 5.26 401 West Main Street, Auburn WA, 98001 HIGH SCHOOL CAPACITY 5,190 TOTAL CAPACITY 17,478 Auburn School District No. 408 Packet Pg. 89 Capital Facilities Pla, INVENTORY OF FACILITIES TABLE TEMPORARY/RELOCATABLE IV.2 FACILITIES INVENTORY June 2022 Elementary Location 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029 Alpac 8 8 8 8 8 8 8 Arthur Jacobsen 4 4 4 4 4 4 4 Bowman Creek 0 0 0 0 0 0 0 Chinook 0 0 0 0 0 0 0 Dick Scobee 0 0 0 0 0 0 0 Evergreen Heights 4 4 4 4 4 4 4 Gildo Rey 3 3 3 3 3 3 3 Hazelwood 2 2 2 2 2 2 2 Ilalko 7 7 7 7 7 7 7 Lake View 2 2 2 2 2 2 2 Lakeland Hills 7 5 5 5 5 5 5 Lea Hill 0 0 0 0 0 0 0 Pioneer 0 0 0 0 0 0 0 Terminal Park 0 0 0 0 0 0 0 Washington 8 8 8 8 8 8 8 Willow Crest 0 0 0 0 0 0 0 TOTAL UNITS 45 43 43 43 43 43 43 TOTAL CAPACITY 915 874 874 874 874 874 874 Middle School Location 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029 Cascade 4 4 4 4 4 4 4 Mt.Baker 12 12 12 12 12 12 12 Olympic 8 8 8 8 8 8 8 Rainier 11 11 11 11 11 11 11 TOTAL UNITS 35 35 35 35 35 35 35 TOTAL CAPACITY 981 981 981 981 981 981 981 Sr. High School Location 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029 Auburn High School 4 4 4 4 4 4 4 Auburn High School - *TAP 1 1 1 1 1 1 1 Auburn Mountainview 8 8 8 8 8 8 8 Auburn Riverside 17 17 17 17 17 17 17 West Auburn 0 0 0 0 0 0 0 TOTAL UNITS 30 30 30 30 30 30 30 TOTAL CAPACITY 862 862 862 862 862 862 862 "TAP - Transition Assistance Program for 18-21 year old students with special needs. COMBINED TOTAL UNITS 110 108 1 108 108 1 108 108 1 108 COMBINED TOTAL CAPACITY 2,758 2,717 2,717 2,717 2,717 2,717 2,717 Auburn School District No. 408 Packet Pg. 90 1� '; + - -. -' frx '�' � � '�- �- • •nib.?-� ��� Auburn Mountainview HS. q `^ �f ,� s• „ter a rtliur Jacobsen ES Hazelwood i) �yrr - yr-y � r •i'k �+ J - �u Ile ,. v: Crest ES ascade MS !.z'• , ti s; . t, �i► Rainier M } " ick Scobee E Administration Buildin Auburn HS y, 'f4 _ :":�„J • ' ashingtor ES Park ES T �.. F �•� �I Ympic M k ES ioneer ES IP Gildo Rey ES �f Mt Baker MS r=�.#• Ipac ES Auburn Riversi Ilalko ES r w L wman Creek ESQ'-� tll� eland Hills ES e _ IT- t �'�1-A it D o o 0 0 vo [Sjp o o . o �(W Mo \ (L�. / !� io ��1 6.D.c Capital Facilities Plan SECTION V - PUPIL CAPACITY While the Auburn School District uses the OSPI inventory of permanent facilities as the data from which to determine space needs, the District's educational program requires more space than that provided for under the formula. This additional square footage is converted to numbers of pupils in Section III, Standard of Service. The District's capacity is adjusted to reflect the need for additional space to house its programs. Changes in the capacity of the district recognize new funded facilities. The combined effect of these adjustments is shown on Line B in Tables V.l and V.2. Table V.l shows the District's capacity with relocatable units included and Table V.2 without these u n its. TABLE V.l CAPACITY WITH RELOCATABLES TABLE V.2 CAPACITY WITHOUT RELOCATABLES PERMANENT FACILITIES (ctb SPI RATED CAPACITY Auburn School District No. 408 Packet Pg. 92 Capital Facilities Pla, 3/ 2/ Table V.1 Capacity 21-22 22-23 23-24 24-25 25-26 26-27 27-28 28-29 WITH relocatables A. SPI Capacity 17,478 17,478 18,517 18,752 18,752 18,752 18,752 19,552 A.1 SPI Capacity -New Elem 650 A.2 SPI Capacity -Replacements 389 235 A.3 SPI Capacity -New MS 800 B. Capacity Adjustments 2,059 2,008 2,042 2,042 2,042 2,042 2,042 2,042 15,419 16,509 16,710 16,710 16,710 16,710. 17,510. 17,510. C. Net Capacity D. ASD Enrollment 16,880 17,115 17,239 17,341 17,439 17,451 17,458 17,516 E. ASD Surplus/Deficit (1,461) (606) (529) (631) (729) (741) 52 (6) CAPACITY ADJUSTMENTS Include Relocatable 2,707 2,758 2,724 2,724 2,724 2,724 2,724 2,724 Exclude SOS 17 4,766 4,766 4,766 4,766 4,766 4,766 4,766 4,766 Total Adjustments (2,059) (2,008) (2,042) (2,042) (2,042) (2,042) (2,042) (2,042) Auburn School District No. 408 Packet Pg. 93 Capital Facilities Plan Table V.2 Capacity 21-22 22-23 23-24 24-25 25-26 26-27 27-28 28-29 WITHOUT relocatables A. SPI Capacity 17,478 17,478 18,517 18,752 18,752 18,752 18,752 19,552 A.1 SPI Capacity -New Elem 650 A.2 SPI Capacity -Replacements 389 235 A.3 SPI Capacity -New MS 800 B. Capacity Adjustments 4,766 4,766 4,766 4,766 4,766 4,766 4,766 4,766 12,712 13,751 13,986 13,986 13,986 13,986 14,786 14,786 C. Net Capacity D. ASD Enrollment 16,880 17,115 17,239 17,341 17,439 17,451 17,458 17,516 E. ASD Surplus/Deficit (4,168) (3,364) (3,253) (3,355) (3,453) (3,465) (2,672) (2,730) CAPACITY ADJUSTMENTS Exclude SOS 17 4,766 4,766 4,766 4,766 4,766 4,766 4,766 4,766 Total Adjustments (4,766) (4,766) (4,766) (4,766) (4,766) (4,766) (4,766) (4,766) 1/ New facilities shown in 2019-20 through 2023-24 are funded by the 2016 School Bond Issue. 2/ The Standard of Service represents 27.26% of OSPI capacity. When new facilities are added the Standard of Service computations are decreased to 25.42% of SPI capacity. 3/ Students beyond the capacity are accommodated in other spaces (commons, library, theater, shared teaching space). Auburn School District No. 408 Packet Pg. 94 Capital Facilities Plan PERMANENT FACILITIES @ SPI Rated Capacity March 2022 A. Elementary Schools Building 21-22 22-23 23-24 24-25 25-26 26-27 27-28 28-29 Washingtoi 494 494 494 494 494 494 494 494 Terminal Park 415 415 650 650 650 650 650 650 Dick Scobee 819 819 819 819 819 819 819 819 Pioneer 837 837 837 837 837 837 837 837 Chinook 461 650 650 650 650 650 650 650 Lea Hill 450 650 650 650 650 650 650 650 Gildo Rey 566 566 566 566 566 566 566 566 Evergreen Heights 463 463 463 463 463 463 463 463 Alpac 505 505 505 505 505 505 505 505 Lake View 581 581 581 581 581 581 581 581 Hazelwood 594 594 594 594 594 594 594 594 Ilalko 592 592 592 592 592 592 592 592 Lakeland Hills 594 594 594 594 594 594 594 594 Arthur Jacobsen 614 614 614 614 614 614 614 614 Bowman Creek 812 812 812 812 812 812 812 812 Willow Crest -- 650 650 650 650 650 650 650 ELEMENTARY CAPACITY 8,797 9,836 10,071 10,071 10,071 10,071 10,071 10,071 B. Middle Schools Building 21-22 22-23 23-24 24-25 25-26 26-27 27-28 28-29 Cascade 837 837 837 837 837 837 837 837 Olympic 974 974 974 974 974 974 974 974 Rainier 843 843 843 843 843 843 843 843 Mt. Baker 837 837 837 837 837 837 837 837 Middle School #5 -- -- -- -- - 800 800 MIDDLE SCHOOL CAPACITY 3,491 3,491 3,491 3,491 3,491 3,491 4,291 4,291 C. Senior High Schools Building 21-22 22-23 23-24 24-25 25-26 26-27 27-28 28-29 West Auburn 233 233 233 233 233 233 233 233 Auburn 2,127 2,127 2,127 2,127 2,127 2,127 2,127 2,127 Auburn Riverside 1,387 1,387 1,387 1,387 1,387 1,387 1,387 1,387 Auburn Mountainview 1,443 1,443 1,443 1,443 1,443 1,443 1,443 1,443 HIGH SCHOOL CAPACITY 5,190 5,190 5,190 5,190 5,190 5,190 5,190 5,190 COMBINED CAPACITY 1 17,478 1 18,517 1 18,752 1 18,752 1 18,752 1 18,752 1 19,552 1 19,552 Auburn School District No. 408 Packet Pg. 95 Capital Facilities Plan 6.D.c SECTION VI - CAPITAL CONSTRUCTION PLAN The formal process used by the Auburn School Board to address current and future facility needs began almost 50 years ago in 1974. The process includes a formation of a community -wide citizen's committee and throughout the years, these Ad Hoc Committees have conducted work and made recommendations for improvements to the District's programs and facilities. In October of 2008, after two years of review and study, a Steering Committee made recommendations to the Board regarding the capital improvements program to modernize or replace facilities as recommended by the 2004-05 Citizen's Ad Hoc Committee. These recommendations, based on specif c criteria, led to the Board placing a school improvement bond and capital improvements levy on the ballot in March 2009. Voters did not approve either measure that would have updated 24 facilities and replaced three aging schools. The Board decided to place only a six -year Capital Levy on the ballot in November of 2009, which passed at 55.17%. The levy funded $46.4 million of needed improvement projects at 24 sites over the following seven school years. Planning for the replacement of aging schools was started with educational specif cations and schematic design process for the replacement of Auburn High School. The District acquired a site for a future high school in 2008 and a second site for a future middle school in 2009. The District also continued efforts to acquire property around Auburn High School. The Special Education Transitional Assistance Program (TAP) opened in February of 2010. This facility is designed for students with disabilities that are 18 to 21 years old. In the November 2012 election, the community supported the $110 million bond issue for the Auburn High School Modernization and Reconstruction Project at 62%. Construction began in February 2013. The entire new building was occupied by Auburn High School students and staff in the fall of 2015, with site improvements being completed during the 2015-16 school year. In January 2015, a citizen's ad hoc committee was convened by direction of the Board to address growth and facilities. The major recommendations were to construct two new elementary schools in the next four years and to acquire 3 new elementary school sites as soon as possible. Auburn School District No. 408 Packet Pg. 96 6.D.c Capital Facilities Plan 1/ 1/ 2/ 1/ In the November 2016 election, the community supported the $456 million bond issue for the replacement of six schools and the construction of two new elementary schools at 62.83%. Construction for the replacement of Olympic Middle School began in May 2018 and was completed in Fall 2019. Construction for Bowman Creek Elementary School began in May 2019 and was completed in Fall 2020. Construction for the replacement of Dick Scobee Elementary School began in June 2019 and was completed in Fall 2020. Construction for Willow Crest Elementary School and replacement of Pioneer Elementary School began in May 2020 and was completed in Fall 2021. Construction for replacement of Chinook and Lea HIII Elementary Schools began in June 2021 and will be completed in Fall of 2022. Construction for replacement of Terminal Park Elementary School will begin in June 2022 and will be completed in Fall of 2023. We anticipate running a Capital Bond Measure in 2026. Funds will be used to construct a new middle school on property currently owned by the District, and may include funds to replace one or more existing schools. The table below illustrates the current capital construction plan for the next six years. The exact timelines are wholly dependent on the rate of growth in the school age population. 2022-28 Capital Construction Plan (May 2022 Projected Fund Project Timelines Project Funded Cost Source 21-22 22-23 23-24 24-25 25-26 26-27 27-28 2020 Technology Modernization Yes $35,000,000 6 Year XX XX XX XX XX XX Cap. Levy Portable Relocation Yes $1,400,000 Impact XX XX Fees Property Purchase Yes $7,500,000 Bond Impact XX - 1 New Elementary Fee Middle School #5 Yes $112,000,000 Bond Impact XX XX XX XX XX Fee plan plan const const open Replacement of five Elementary Yes $242,500,000 Bond XX XX XX Schools const const open 1/ These funds may be secured through a combination of the 2016 Bond Issue, sale of real property, impact fees, and state matching funds. 2/ These funds may be secured through a combination of a bond issue, impact fees, and state matching funds. Auburn School District No. 408 Packet Pg. 97 6.D.c Capital Facilities Plan SECTION VII - IMPACT FEES IMPACT FEE COMPUTATION (SPRING 2022) TABLES I - IV TABLES V - VI IMPACT FEE ELEMENTS Auburn School District No. 408 Packet Pg. 98 Capital Facilities Plan IMPACT FEE COMPUTATION (Spring 2022) I. SITE COST PER RESIDENCE Formula: ((Acres x Cost per Acre)/Facility Size) x Student Factor Site I Cost/ Facility Arraane Arra C anarity Student Generation Factor Ile Cost/ I Cost/ Sinnle Familv Miilti Family SinnFamily Multi Family Elem Sch (K - 5) 15 $489,248 650 0.3010 0.3920 $3,398.39 $4,425.81 Middle Sch (6 - 8) 25 $0 800 0.1460 0.1350 $0.00 $0.00 Sr Hi h 9 - 12 40 $0 1500 0.1550 0.1530 $0.00 $0.00 1 $3,398.39 1 $4,425.81 II. PERMANENT FACILITY CONSTRUCTION COST PER RESIDENCE Formula ((Facility Cnst/Facility SI7el x Student Fartor)x (Permanent to Total Snuare Fnotane Percentane) Facility Facility % Perm Sq Ft/ Student Generation Factor Cost/ Cost/ Single Family Cost Size Total Sci Ft Single Family Multi Family Single Family Multi Family Elem (K - 5) $0 650 0.9485 0.3010 0.3920 $0.00 $0.00 Mid Sch (6 - 8) $134,320,000 800 0.9485 0.1460 0.1350 $23,251.96 $21,500.10 Sr High 9 - 12 $0 1500 0.9485 0.1550 0.1530 $0.00 $0.00 $23,251.96 1 $21,500.10 M. TEMPORARY FACILITY CONSTRUCTION COST PER RESIDENCE Formula: ((Facility Cost/Facility Size x Student Factor x (Temporary to Total Square Footage Ratio Facility Facility % Temp Sq Ft1 Student Generation Factor Cost/ Cost/ Sinnle Familv C:nct Siva Total Sn Ft Sinnla Familv Multi Familv Sinnla Familv Multi Familv Elem (K - 5) $250,000 20.33 0.0515 0.3010 0.3920 $190.47 $248.06 Mid Sch (6 - 8) $250,000 28.02 0.0515 0.1460 0.1350 $67.03 $61.98 Sr High 9 - 12 $250,000 28.74 0.0515 0.1550 0.1530 $69.38 $68.49 1 $326.88 1 $378.53 IV. STATE MATCH CREDIT PER RESIDENCE Fnrmi la• (RnPckh Index x SPI Fnntana x District Match x Student Factnrl Boeckh SPI State Student Generation Factor Cost/ Cost/ Index Footage Match Single Family Multi Family Single Family Multi Family Elem (K - 5) $0.00 90 63.83% 0.3010 0.3920 $0.00 $0.00 Mid Sch (6 - 8) $246.83 108 63.83% 0.1460 0.1350 $2,484.27 $2,297.10 Sr Hi h 9 - 12 $0.00 130 63.83% 0.1550 0.1530 $0.00 $0.00 $2,484.27 $2,297.11 Auburn School District No. 408 Packet Pg. 99 Capital Facilities Pla, IMPACT FEE COMPUTATION (Spring 2022) V. TAX CREDIT PER RESIDENCE Formula: Expressed as the present value of an annuity TC = PV(interest rate,discount period,average assd value x tax rate) Ave Resid Curr Dbt Sery Bnd Byr Indx I Number of Tax Credit Tax Credit Assd Value Tax Rate Ann Int Rate Years Sin le Family Multi Family F,ngl,eamily $458,409 $2.13 2.45% 10 $8,567.73 mily $223,737 $2.13 2.45% 10 $4,181.68 Vl. DEVELOPER PROVIDED FACILITY CREDIT Formula: (Value of Site or Facility/Number of dwelling units) Value No. of Units Facility Credit Single Family $0.00 1 $0.00 Multi Family $0.00 1 $0.00 FEE PER UNIT IMPACT FEES Single Multiple RECAP SUMMARY Family Family Site Costs $3,398.39 $4,425.81 Permanent Facility Const Costs $23,251.96 $21,500.10 Temporary Facility Costs $326.88 $378.53 State Match Credit ($2,484.27) ($2,297.11) Tax Credit $8,567.73 $4,181.68 FEE (No Discount) $15,925.22 $19,825.65 FEE (50% Discount) $7,962.61 $9,912.82 Less ASD Discount $0.00 $0.00 Facility Credit $0.00 $0.00 Net Fee Obli ation $7,962.61 $9,912.82 Auburn School District No. 408 Packet Pg. 100 Capital Facilities Plan IMPACT FEE ELEMENTS SINGLE FAMILY MULTI FAMILY Elem Mid Sch Sr High Elem Mid Sch Sr High K-5 6-8 9-12 K-5 6-8 9-12 Student Factor Single Family -Auburn actual count April 2022 0.301 0.146 0.155 0.392 0.135 0.153 New Fac Capacity 650 800 1500 650 800 1500 New Facility Cost Middle School Cost Estimate May 2022 $134,320,000 $134,320,000 Temp Rim Capacity ASD District Standard of Service. 20.33 28.02 28.74 20.33 28.02 28.74 Grades K - 5 @ 20.33, 6 - 8 @ 28.02, & 9 - 12 @ 28.74. Temp Facility Cost Relocatables, including site work, set up, and furnishing. $250,000 $250,000 $250,000 $250,000 $250,000 $250,000 Site Acreage ASD District Standard or SPI Minimum 12 25 40 12 25 40 Site Cost/Acre See below $489,248 $489,248 $489,248 $489,248 $489,248 $489,248 Perm Sq Footage 16 Elementary, 4 Middle, and 4 High Schools 1,835,123 1,835,123 1,835,123 1,835,123 1,835,123 1,835,123 Temp Sq Footage 24 x 864 SF + 85 x 896 SF + TAP 2661 99,557 99,557 99,557 99,557 99,557 99,557 Total Sq Footage Sum of Permanent and Temporary above 1,934,680 1,934,680 1,934,680 1,934,680 1,934,680 1,934,680 - Perm Facilities Permanent Sq. Footage divided by Total Sq. Footage 94.85% 94.85% 94.85% 94.85% 94.85% 94.85% - Temp Facilities Temporary Sq. Footage divided by Total Sq. Footage 5.15% 5.15% 5.15% 5.15% 5.15% 5.15% SPI Sq Ft/Student From OSPI Regulations (WAC 392-343-035) 90 108 130 90 108 130 Boeckh Index From OSPI in May 2022 $246.83 $246.83 $246.83 $246.83 $246.83 $246.83 Match % - State From OSPI May 2022 63.83% 63.83% 63.83% 63.83% 63.83% 63.83% Match % - District Computed 36.17% 36.17% 36.17% 36.17% 36.17% 36.17% Dist Aver AV King County Department of Assessments March 2022 $458,409 $458,409 $458,409 $223,737 $223,737 $223,737 Debt Sery Tax Rate Current Fiscal Year $2.13 $2.13 $2.13 $2.13 $2.13 $2.13 G. O Bond Int Rate Current Rate - (Bond Buyer 20 Index Feb. 2022 avg) 2.45% 2.45% 2.45% 2.45% 2.45% 2.45% Site Cost Proiections Recent Property Acquisitions Acreage Purchase Year Purchase Price Purchase Cost/Acre Adjusted Present Day Projected Annual Inflation Factor Sites Required Latest Date ofAc uisition Projected Cost/Acre Elem. #16 Parcel 1 Elem. #16 Parcel 2 Elem. #16 Parcel 3 1.26 8.19 0.80 2019 2019 2018 $480,000 $2,959,561 $460,000 $382,166 $361,363 $575,000 $485,541 $459,111 $803,591 10.00% Elements 2023 $538,173 2019 Annual Inflation Factor 10.00% 2020Annual Inflation Factor 5% 2021Annual Inflation Factor 10.00% 2022 Annual Inflation Factor 10.00% Total 10.25 $3,899,561 $380,593 $489,248 Q Auburn School District No. 408 Packet Pg. 101 6.D.d Lake Grove Elementary Olympic View K-8 School FEDERAL WAY PUBLIC SCHOOLS Each Scholar: A voice. A dream. A BRIGHT future. Mirror Lake Elementary Wildwood Elementary FVemorial Field Renovation CAPITAL FACILITIES PLAN 2023 Q Packet Pg. 102 6.D.d FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN May 24, 2022 BOARD OF EDUCATION Hiroshi Eto, President Trudy Davis, Vice President and WIAA Representative Luckisha Phillips, Legislative Representative Dr. Jennifer Jones Quentin Morris SUPERINTENDENT Dr. Dani Pfeiffer Prepared by: Jeri Carlson, Chief Finance & Operations Officer, Interim Sally McLean, Facilitator Jennifer Thomas, Student & Demographic Forecaster Packet Pg. 103 6.D.d FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN TABLE OF CONTENTS TABLE OF CONTENTS 1 INTRODUCTION 2-3 SECTION 1 THE CAPITAL FACILITIES PLAN Introduction 4 Inventory of Educational Facilities 5 Inventory of Non -Instructional Facilities 6 Needs Forecast - Existing Facilities 7 Needs Forecast - New Facilities 8 Six Year Finance Plan 9 SECTION 2 MAPS Introduction 10 Map — City and County Jurisdictions 11 SECTION 3 SUPPORT DOCUMENTATION Introduction 12 Building Capacities 13-15 Portable Locations 16-17 Student Forecast 18-20 SECTION 4 KING COUNTY, CITY OF FEDERAL WAY, AND CITY OF KENT IMPACT FEE CALCULATIONS Introduction 21 Capacity Summaries 22-26 Impact Fee Calculations 27 Six Year Finance Plan 28-29 Student Generation Rates 30 Impact Fee Changes from 2022 to 2023 31 1 Packet Pg. 104 6.D.d FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN INTRODUCTION In response to the requirements of the State of Washington Growth Management Act (SHB) 2929 (1990) and ESHB 1025 (1991)), and under the School Impact Fee Ordinances of King County Code 21A, City of Federal Way Ordinance No. 95-249 effective December 21, 1995 as amended, City of Kent Ordinance No.4278 effective June 2018, revised December 2021, and the City of Auburn Ordinance No. 5078 effective 1998, Federal Way Public Schools has updated its Capital Facilities Plan as of May 2022. This plan is scheduled to be submitted for consideration to each of the jurisdictions located with the Federal Way Public Schools' service area: King County, the City of Kent, City of Federal Way and the City of Auburn and is incorporated in the Comprehensive Plans of each jurisdiction by reference. This plan is requested to be included in the Facilities Plan element of the Comprehensive Plans of each jurisdiction. To date, the City of Des Moines has not adopted a school impact fee ordinance. The City of Des Moines collects school impact fees as part of the SEPA process. Discussions with the City of Milton to adopt an ordinance for school impact fees for parcels located within the Federal Way School District's service area is in process. The Growth Management Act requires the County to designate Urban Growth areas within which urban growth can be encouraged. The Growth Management Planning Council adopted and recommended to the King County Council for Urban Growth Area Line Maps with designations for urban centers. A designation was made within the Federal Way planning area, which encompasses Federal Way Public Schools boundaries. King County will encourage and actively support the development of Urban Centers to meet the region's need for housing, jobs, services, culture, and recreation. This Plan's estimated population growth is prepared with this underlying assumption. This Capital Facilities Plan will be used as documentation for any jurisdiction, which requires its use to meet the needs of the Growth Management Act. This plan is not intended to be the sole planning tool for all of the District needs. The District may prepare interim plans consistent with Board policies or management need. During the 2016-17 school year the District formed a 100 member Facilities Planning Committee consisting of parents, community members and staff. The Committee was tasked with developing a recommendation to the Superintendent regarding Phase 2 of the District's plan for school construction, remodeling, and/or modernization for voter consideration in November 2017. The voters passed this $450M bond authorization with a 62% YES vote reflecting a commitment to invest in the modernization of our infrastructure. Through the committee's work a determination was made to rebuild Thomas Jefferson High School, Illahee Middle School, Evergreen Middle School, Lake Grove Elementary, Mirror Lake Elementary, Olympic View Elementary, Star Lake Elementary, and Wildwood Elementary. In addition to the school projects, the committee included a plan to modernize Memorial Stadium, which currently supports athletic activities for all schools. The rebuilding of the schools will create additional capacity for students at the elementary and high school levels. 2 Packet Pg. 105 FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN 6.D.d INTRODUCTION, continued The District continues to monitor factors that may have an impact on enrollment and capacity at our schools, including new single-family and multi -family residential developments and any impacts due to the COVID-19 stay home order. In accordance with the McCleary decision, the State has provided funding to reduce K-3 class size to 17 and 4-12 class size to 25. Beginning in 2019-20 the legislature expects compliance with this funding adding pressure to the need for elementary capacity. In response to this need the district has acquired a commercial building to renovate into classrooms to provide permanent additional capacity. As a result of the combination of recently added new capacity in the District and lower enrollment due to COVID-19 (and associated lower enrollment projections), the 2023 Capital Facilities Plan reflects no unhoused scholars by the end of the six year planning period. As such, this year's CFP does not include a school impact fee request. However, it is important to note that the Fall 2022 kindergarten registrations at the time of this writing is on track to be the highest it has ever been. The District plans to closely monitor enrollment and associated needs and reserves the right to amend the 2023 CFP and impact fee calculation as appropriate. House Bill 1356 prompted school districts across the state, including Federal Way Public Schools, to reflect and consider the appropriateness of their school mascots. We recognized the importance of partnership in this process and were fortunate to engage with local tribal leaders to help us determine what changes needed to happen in our district for schools with names and mascots connected to Native American identities as a result, several of our schools now have new mascots: • Illahee Middle School Royals • Sacajawea Middle School Nighthawks • Woodmont K-8 Snow Leopards • Evergreen Middle School Grizzlies In June 2021, the decision was made to rename Totem Middle School, and we began the process of identifying the new name of the school. In November 2021, that process concluded when the FWPS Board of Directors approved the scholar -recommended name Evergreen Middle School. This process incorporated the voices of scholars, teachers, community members, and local tribal leaders. We are proud to move forward with this new name to help undo the disrespectful use and cultural appropriation of Native American identity in our community. Packet Pg. 106 6.D.d FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN SECTION I - THE CAPITAL FACILITIES PLAN The State Growth Management Act requires that several pieces of information be gathered to determine the facilities available and needed to meet the needs of a growing community. This section provides information about current facilities, existing facility needs, and expected future facility requirements for Federal Way Public Schools. A Financial Plan that shows expected funding for any new construction, portables and modernization listed follows this. Packet Pg. 107 6.D.d FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN INVENTORY OF EDUCATIONAL FACILITIES ELEMENTARY SCHOOLS (K-5) Adelaide 1635 SW 304t1i St Federal Way 98023 Brigadoon 3601 SW 336th St Federal Way 98023 Camelot 4041 S 298th St Auburn 98001 Enterprise 35101 5' Ave SW Federal Way 98023 Green Gables 32607 47th Ave SW Federal Way 98023 Lake Dolloff 4200 S 308'h St Auburn 98001 Lake Grove 303 SW 308" St Federal Way 98023 Lakeland 35827 32' Ave S Auburn 98001 Mark Twain 2450 S Star Lake Rd Federal Way 98003 Meredith Hill 5830 S 300t1i St Auburn 98001 Mirror Lake 625 S 314t1i St Federal Way 98003 Nautilus (K-8) 1000 S 289th St Federal Way 98003 Olympic View 2626 SW 327th St Federal Way 98023 Panther Lake 34424 1st Ave S Federal Way 98003 Rainier View 3015 S 368th St Federal Way 98003 Sherwood Forest 34600 12th Ave SW Federal Way 98023 Silver Lake 1310 SW 325th PI Federal Way 98023 Star Lake 4014 S 270th St Kent 98032 Sunnycrest 24629 42nd Ave S Kent 98032 Twin Lakes 4400 SW 320th St Federal Way 98023 Valhalla 27847 42' Ave S Auburn 98001 Wildwood 2405 S 300th St Federal Way 98003 Woodmont (K-8) 26454 16th Ave S Des Moines 98198 MIDDLE SCHOOLS (6-8) Federal Way Public Academy (6-10) 34620 9th Ave S Federal Way 98003 Illahee 36001 1" Ave S Federal Way 98003 Kilo 4400 S 308th St Auburn 98001 Lakota 1415 SW 314th St Federal Way 98023 Sacajawea 1101 S Dash Point Rd Federal Way 98003 Sequoyah 3450 S 360th ST Auburn 98001 Evergreen 26630 40th Ave S Kent 98032 TAF @ Saghalie (6-12) 33914 19th Ave SW Federal Way 98023 HIGH SCHOOLS (9-12) Decatur 2800 SW 320th St Federal Way 98023 Federal Way 30611 16th Ave S Federal Way 98003 Thomas Jefferson 4248 S 288th St Auburn 98001 Todd Beamer 35999 16th Ave S Federal Way 98003 Career Academy at Truman 31455 28th Ave S Federal Way 98003 ADDITIONAL SCHOOLS Internet Academy (K-12) 31455 28th Ave S Federal Way 98003 Employment Transition Program (12+) 33250 2l't Ave SW Federal Way 98023 Federal Way Open Doors 31455 28th Ave S Federal Way 98003 Former DeVry Property (K-5) 3600 S 344th Way, Federal Way 98001 Packet Pg. 108 6.D.d FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN CURRENT INVENTORY NON -INSTRUCTIONAL FACILITIES Developed Property Central Kitchen 1214 S 332nd Federal Way 98003 Federal Way Memorial Field 1300 S 3081h St Federal Way 98003 Educational Services Center 33330 8th Ave S Federal Way 98003 Support Services Center 1211 S 332nd St Federal Way 98003 Leased Property Early Learning Center at Uptown 1066 S 3201h St Federal Way 98003 Square Undeveloped Property Site Location 75 SW 360th Street & 3rd Avenue SW — 9.2 Acres 65 S 351st Street & 52nd Avenue S — 8.8 Acres 60 E of loth Avenue SW - SW 334th & SW 335th Streets - 10.04 Acres 73 N of SW 320th and east of 451h PL SW — 23.45 Acres 71 S 344th Street & 46th Avenue S - 17.47 Acres 82 I st Way S and S 342nd St — Minimal acreage 96 S 308th St and 14th Ave S — .36 Acres Notes: Not all undeveloped properties are large enough to meet school construction requirements. Properties may be traded or sold depending on what locations are needed to house students in the District. 6 Packet Pg. 109 6.D.d FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN NEEDS FORECAST - EXISTING FACILITIES PHASE EXISTING FACILITY FUTURE NEEDS ANTICIPATED SOURCE OF FUNDS As Purchase and Relocate Interim Capacity Anticipated source of funds is needed Portables Impact Fees. 11 Thomas Jefferson High Replace Existing Building, Voter Approved Capital bond School Increase Capacity 11 Illahee Middle School Replace Existing Building Voter Approved Capital bond 11 Evergreen Middle School Replace Existing Building Voter Approved Capital bond II Lake Grove Elementary Replace Existing Building, Voter Approved Capital bond Increase Capacity II Mark Twain Elementary Replace Existing Building, TBD, pending SCAP funding Increase Capacity II Mirror Lake Elementary Replace Existing Building, Voter Approved Capital bond Increase Capacity II Olympic View K-8 School Replace Existing Building, Voter Approved Capital bond Increase Capacity II Star Lake Elementary Replace Existing Building, Voter Approved Capital bond Increase Capacity II Wildwood Elementary Replace Existing Building, Voter Approved Capital bond Increase Capity II Memorial Stadium Replace Existing Facility Voter Approved Capital bond II DeVry Property Temp Swing School SCAP and K-3 Class size Increase Capacity reduction funding III Decatur High School Replace Existing Building, TBD Increase Capacity III Kilo Middle School Replace Existing Building TBD III Sacajawea Middle School Replace Existing Building TBD III Adelaide Elementary Replace Existing Building, TBD Increase Capacity III Brigadoon Elementary Replace Existing Building, TBD Increase Capity III Camelot Elementary Replace Existing Building, TBD Increase Capacity III Lake Dolloff Elementary Replace Existing Building, TBD Increase Capacity III Nautilus K-8 School Replace Existing Building, TBD Increase Capacity III Twin Lakes Elementary Replace Existing Building, TBD Increase Capacity III Woodmont K-8 School Replace Existing Building, TBD Increase Capacity As part of the multi -phase modernization and replacement plan, the District intends to increase capacity for elementary and high school students with expansion at the Thomas Jefferson, Lake Grove, Mirror Lake, Olympic View, Star Lake, and Wildwood sites. Packet Pg. 110 FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN 6.D.d NEEDS FORECAST - ADDITIONAL FACILITIES NEW FACILITY I LOCATION I ANTICIPATED SOURCE OF FUNDS No current plans for additional facilities. Packet Pg. 111 6.D.d FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN Secured Funding Projected Rffvenue Actual and Planned Expenditures 11T.t.1 Six Year Finance Plan Sources Im F Fees 1 $144 &48 Laced Sale Funds 2 481.779 Sondes -Funds 3 S125973,394 IC3-M&TAFA-1xmed Mures 4 SI2,106,119 School Canstructian Aasistaace Pro 5 S33 SO fi52 TOTAL Sources Sehaal C—tructiaa Asaistaaoe bra am 6) S79.213.000 K-3 Class Size Reductinm 7 S436.000 Bond Fund 3; S C Laced Fund Sales 9) S C Im t Fees 10 c C TOTAL $79,4599,000 Secured Fundiag aced Pmj ected Rerenue WI,423Y."i4 NEW SCHOOLS T bli6W: Rud et 20"1 20'A 2028 20M 2027 ^A'_8 Total ::UiA:Giitit.: :wwr$i�an 2022-23 2023-24 24'k20'S 2026-2026 2026-=27 2027-202S 202S-2029 2022-2029 MODERNIZATION AND EXPANSION::::::::: Lake Grove Element 11) SS39 000 htirror Lake Elemen 11) S41 000 Skar Lake Elemeuk 11 :::$39. 3p0 S C 539 660 500 LVildmaod Element - 11 :::$44OaCt SC WIN01000 01—, Viem I{_&School 11 I:I$lk 7000 S29 7fi000 S1750000 $31126.000 S47100000 Thomas Jefferson FIi School 11 :Slti7 a6.$; t S17745000 $17745.000 S125100000 Ever — h4iddle School 11 :::96f 71] 109 S C S66 711 I11.A—hSdd S6-111) 39.CS-.CCC S59843000 S14874000 S79.793.CCC S&2000000 h3emorial3kadium 11 :;:�`'9114]jq j29.61C.CC0 529.61C.000 S29 00000 SC 50 s0 so 5TTE ACQUISITION Farmer DV -IFS 24 12 $1 421 -00 51,421,00 31,423,000 S2,422,250 S1,423,750 31 4 -0 S1,422,730 S9 5fi 500 TEMPORARY FACILITIES Portahl- 13 �S.1137 SO :::::::: S TOTAL S376 ^69- S0,014,000 SL_' '93 000 $1 22 ^ $1 23 750 $1 22 ^ $1 22 750 S168'38 : �St43 NOTES- 1. These fees are currently being held in a King County, City of Federal Way, City of Auburn, and City of Kent impact fee account, and will be available for use by the District for system improvements. This is year end balance on 12131121. 2. This is year end balance on 12131121. 3. This is the 12131121 balance of bond Funds and capital levy funds. This figure includes interest earnings. 4. This represents the K3-CSR revnue received but not spent as of 1213V2021. 5. This represents the balance of SCAP Funding as of 1213V2021 6. This is anticipated SCAP for the future projects authorized by the voters in 2017. 7. This is a secured K-3 Class size reduction grant. 8. In November 2017, the District passed a $450M bond measure. The amount included in the Finance plan is For projects that will create additional capacity. Only the costs associated with increasing capacity are included in school impact fee calculations. Seepage- 9. There are no projected sale of surplus properties. 10. In this current plan, there are no projected impact fees. 11. Project budgets are updated as of December 2021. Budgets For Illahee Middle School, Olympic View K-8, and Memorial Stadium budgets are still being updated. Evergreen middle School, Illahee Middle School, Olympic View K-8, Memorial Stadium, and DeVry 12. A former private university campus located in Federal Way was purchased in 2019 to provide up to 43 additional permanent elementary classrooms. Prior to creating new permanent capcity this location will be used as a temporary housing. These costs are excluded from impact fee calculations. 13. These Fees represent the cost of purchasing and installing new portables. The portable expenditure in future years may replace existing portables that are not functional. These may not increase capacity and are not included in the capacity summary. (L tL t� r, �L fn O s U) cc L d LL d E t U 1c ++ Q 9 Packet Pg. 112 FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN ti.D.d SECTION 2 - MAPS Federal Way Public Schools has twenty-one elementary schools (grades K-5), two schools with a K-8 grade configuration, six middle school schools (grades 6-8), four high schools (grades 9-12) and four small secondary schools. The Federal Way Public Academy serves students in grades 6-10. The programs at Open Doors and Career Academy at Truman High School serves students in grades 9-12. In addition to these programs, TAF@Saghalie serves students in grades 6-12 who reside within the service area and the Employment and Transition Program (ETP) at the Norman Center serves 18-2 1 -year-old scholars. The Growth Management Act requires that a jurisdiction evaluate if the public facility infrastructure is in place to handle new housing developments. In the case of most public facilities, new development has its major impact on the facilities immediately adjacent to that development. School districts are different. If the district does not have permanent facilities available, interim measures must be taken until new facilities can be built or until boundaries can be adjusted to match the population changes to the surrounding facilities. It is important to realize that a single housing development does not require the construction of a complete school facility. School districts are required to project growth throughout the district and build or adjust boundaries based on growth throughout the district, not just around a single development. Adjusting boundaries requires careful consideration by the district and is not taken lightly. It is recognized that there is a potential impact on students who are required to change schools. Boundary adjustments impact the whole district, not just one school. The final map included represents the city and county boundaries which overlap with the district's service areas. • City of Algona • City of Auburn • City of Des Moines • City of Federal Way • City of Kent • City of Milton • Unincorporated King County 10 Packet Pg. 113 6.D.d FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN MAP — CITY AND COUNTY JURISDICTIONS FEDERAL 111" PUBLIC SCHOOLS Each 5cholar A voice- A dream. A BRIGHT iubure- z k• Des J mAoirres ' Kent Puget Sound k ■ Aub4iril m6 k { S i h � Federal Way i a LL t� 'L O O s cc L d d U- City and County E 0 0.5 1 2Miles Jurisdictions V FWPS boundaries is 100% Urban Growth Area Q 11 Packet Pg. 114 Mi ikon Algona King Count k..J 7 FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN 6.D.d SECTION 3 - SUPPORT DOCUMENTATION Building Capacities - The Education Program Portable Locations Student Forecast — 2023 through 2029 12 Packet Pg. 115 6.D.d FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN BUILDING CAPACITIES This Capital Facilities Plan establishes the District's "standard of service" in order to ascertain the District's current and future capacity. The Superintendent of Public Instruction establishes square footage guidelines for capacity, but these guidelines do not take into consideration the education program needs. In general, the District's current target class size provides that the average class size for a standard classroom for grades K through 3 should be 17 students to comply with current legislation. In grades 4-5 the target is 25 students. For grades 6 to 12 the target class size is 26 students. Classrooms for students with Individualized Education Program (Special Education) needs are calculated at 12 seats per classroom. Historically, the District has used the OSPI square footage calculation as a baseline for capacity calculation and made adjustments for specific program needs. The District will continue to use this calculation for determining capacity at our middle and high schools. However, for elementary school capacity will be calculated based on the number of classroom spaces and the number of students assigned to each classroom. Class Size Guidelines FWPS Historical "Standard of Service" HB2661/SHB2776 Enacted Law Square Footage Guideline Kindergarten 18.9 17 25-28 Grades 1-2 1 18.9 17 25-28 Grade 3 18.9 17 28 Grades 4-5 25 25 28 For the purposes of determining student capacity at individual schools, the following list clarifies adjustments to classroom spaces and the OSPI calculation. Special Education Resource Rooms: Each middle school requires the use of a standard classroom(s) for special education students requiring instruction to address specific disabilities. English as a Second Language Programs: Each middle school and high school requires the use of a standard classroom for students learning English as a second language. Middle School Computer Labs: Each middle school has computer labs, except Evergreen Middle School. Wireless access has been installed at all secondary schools. If additional classroom space is needed, these computer labs may be converted to mobile carts. 13 Packet Pg. 116 6.D.d FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN BUILDING CAPACITIES, continued High School Career Development and Learning Center (Resource) Room: Each high school provides special education resource room and career development classrooms for students requiring instruction to address specific disabilities. Preschool/ECEAP: Our district currently offers preschool programs for both special needs & typically developing students at 9 elementary schools. We also have the ECEAP program at 10 sites (6 elementary schools, 3 high schools, and 1 commercial sites). These programs decrease capacity at those schools. Alternative Learning Experience: Federal Way offers students the opportunity to participate in an Alternative Learning Experience through our Internet Academy. These students have never been included in the capacity calculation of unhoused students. Due to COVID 19 implementing school closures the District has had a sharp increase in IA enrollment. 1418 Youth Reengagement: Federal Way offers students the opportunity to participate in 1418 Youth Reengagement Open Doors program. These students are housed at the Truman campus but are not currently included in the capacity calculation of unhoused students. 14 Packet Pg. 117 6.D.d FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN BUILDING CAPACITIES, continued ELEMENTARY BUILDING SSIDDLE SCHOOL BUILDING PROGRAM CAPACTFY PROGR.LM CAPACrff School Name Headcount 'Preschool Adelaide 353 30 Briadoon 299 30 Camelot 277 30 Enterprise 345 15 Green Gables 401 Lake Dolloff 400 3Lake Grove 600 Lakeland 371 Mark Twain 4_10 Meredith Hill 375 30 3MirrorLake 600 Nautilus -8 466 Dlympic View 353 Panther -Lake 347 liautierview 405 30 Sherwood Forest 390 6 Silver Lake 400 Star Lake 337 Sunnycrest 405 Twin Lakes 341 30 Valhalla 406 3Wildwood 600 Woodmont -8 357 E31 TOTAL 9,258 School Name Headcount I1lahee 955 Kilo 779 Lakota 786 Saca'awea 694 Se uo ah 585 Evergreen 795 TAF ' Saghalie 598 Federal Way Public Academy 183 TOTAL 5,275 *Middle School vera a 727 HIGH SCHOOL BUILDLIG PROGRAM CAPACITY School Name Headcount Decatur 1243 Federal Way- 1684 Thomas Jefferson 1224 Todd Reamer 1085 TAF A Sagghalie 155 Career Academy at Truman 159 Federal Way Public Academy 116 Employment Transition Program 48 TOTAL 5,714 Elerkkelkmi7Ai-era a 1 403 1 2HighSehoolArerage 1,309 Notes: 'Preschool enrollment reduces capacity forK-5 students. 15 preschool students in one classroom. "Federal Way Public Academy, Career Academy at Truman High School and Emplo�rmeet Transition Program and TAF A Saghalie for the high school school grade span (9-12) are non -boundary schools_ These schools are not used in the calculated averages. Lake Grove and Wildwood opened January 2421; Mirror Lake is opened September2021 15 Packet Pg. 118 6.D.d FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN PORTABLE LOCATIONS The Washington State Constitution requires the State to provide each student a basic education. It is not an efficient use of District resources to build a school with a capacity for 500 students due to lack of space for 25 students when enrollment fluctuates throughout the year and from year to year. Portables are used as interim measures to house students when increasing population impacts a school attendance area. Portables may also be required to house students when new or changing programs require additional capacity. They also provide housing for students until permanent facilities can be financed and constructed. When permanent facilities become available, the portable(s) is either used for other purposes such as storage or child care programs, or moved to another school for an interim classroom. Some portables may not be fit to move due to age or physical condition. In these cases, the District may choose to buy new portables and surplus these unfit portables. With the launch of construction of new schools, a number of portables will be relocated, decommissioned, or sold. These numbers are not available at this time. Since 2018, the District has reduced the number of instructional portables by 33 classrooms. The following page provides a list of the location of the portable facilities, used for educational facilities by Federal Way Public Schools. 16 Packet Pg. 119 FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN 6.D.d PORTABLE LOCATIONS, continued PORTABLES LOCATED PORTABLES LOCATED AT ELEIIENI?iRY SCHOOLS AT HIGH SCHOOLS INSTRECTIOMML ■•■ INSTRECTIOMMU Adelaide ? 1 Bri doon I Camelot 1 Enterprise Green Cal}les 1 Lake Dolloff a 1 Lake Grove Lakeland Mark T�T'-a 1 � Meredith Hill M=.Df Labe _Nautilus olym1mc viers. Panther Lake a Rainier View Sherwood Forest 1. Silver Lake 1 � Star Lake Sunnycrest 6 T,z�,in Lakes 1 Vaumfla a wild;rood Woodmont IMAL a. PORTABLES LOCATED ATNUM)LE SCHOOLS INSTRECTIOMML ■•■ INSTRECTIOMML Illahee 1 Kilo 1 6 Lakota Sacajawea Se uovah 1 1 Ev ermaen T.4F Sa 'e a TOTAL 13 6 INSTRECTIOMML mom INSTRECTIOMML Decatur 8 1 Federal Way Thoms Jefferson Todd Header 8 TOTAL 116 1 P ORTABLES LOCATED All SUPPORT FACU E MOT TDC 9 Former TAFA TOTAL 9 DISIRICI PORTABLES IN USE FOR ECEAP ANDIOR HEAD TART Shenvood Forest _ u[ 17 Packet Pg. 120 6.D.d FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN STUDENT FORECAST Student enrollment projections are a basic component of budget development. Enrollment projections influence many of the financial estimates that go into budget preparation. The majority of staffing requirements are derived directly from the forecasted number of students. Allocations for instructional supplies and materials are also made on the basis of projected enrollment. Other expenditures and certain revenue projections are directly related to enrollment projections. Enrollment projections are completed annually in the Business Services Department. Projections must be detailed at various levels, district total, school -building totals, grade level and program level to include vocational and special education students. The basis of projections has been cohort survival analysis. Cohort survival is the analysis of a group that has a common statistical value (grade level) as it progresses through time. In a stable population the cohort would be 1.00 for all grades. This analysis uses historical information to develop averages and project the averages forward. This method does not trace individual students; it is concerned with aggregate numbers in each grade level. The district has used this method with varying years of history and weighted factors to study several projections. Because transfers in and out of the school system are common, student migration is factored into the analysis as it increases or decreases survival rates. Entry grades (kindergarten) are a unique problem in cohort analysis. The district collects information on birth rates within the district's census tracts and treats these statistics as a cohort for kindergarten enrollment in the appropriate years. The Federal Way School District is using various statistical methods for projecting student enrollments. The resultant forecasted enrollments are evaluated below. In January 2022, the District contracted a demographer to develop projections for the Federal Way School District. The model used to forecast next year's enrollment uses cohort survival rates to measure grade to grade growth, assumes market share losses to private schools (consistent with county -wide average), assumes growth from new housing or losses due to net losses from migration. This forecast was provided as a range of three projections. The long-range forecast provided with this report used a model with cohort survival rates and growth rates based on projected changes in the 5-19 age group for King County. 18 Packet Pg. 121 6.D.d FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN STUDENT FORECAST, continued Most of the methods used for long range enrollment reporting assume that enrollment is a constant percent of something else (e.g. population) or that enrollment will mirror some projected trend for the school -age population over time. The report included 5 different calculations to provide a range of possible projections for the District to the year 2029. This model produces a projection that is between 20,000 and 19,500 when applied to the low, medium, and high range modes. This provides a reasonable range for long-range planning and is consistent with estimates from various models. Long-range projections that establish the need for facilities are a modification of the cohort survival method. The cohort method of analysis becomes less reliable the farther out the projections are made. The Federal Way School District long-range projections are studied annually. The study includes information from the jurisdictional demographers as they project future housing and population in the region. The long-range projections used by Federal Way Public Schools reflect a similar age trend in student populations as the projections published by the Office of Financial Management for the State of Washington. Near term projections assume some growth from new housing, which is offset by current local economic conditions. The District tracks new development from five permitting jurisdictions. Long range planning assumes a student yield from proposed new housing consistent with historical growth patterns. Growth Management requires jurisdictions to plan for a minimum of twenty years. The Federal Way School District is a partner in this planning with the various jurisdictions comprising the school district geography. These projections create a vision of the school district community in the future. As a result of COVID-19, the District has experienced a significant increase in Internet Academy scholars: IA Headcount Elementary School Middle School High School Total Nov-19 12 59 205 276 Nov-20 159 147 250 556 Nov-21 349 227 342 918 Temp Increase 337 168 137 642 The District's six year enrollment projections show an overall decline in enrollment, and a decline at each grade level. The COVID-19 pandemic affected enrollment in recent years, as well as increased enrollment in the Internet Academy. The District plans to monitor actual enrollment growth in the 2022-23 school year to assess the validity of the projections, particularly post -pandemic. Any changes will be reflected in future updates to this CFP. 19 Packet Pg. 122 6.D.d FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN STUDENT FORECAST, continued October I Head ['aunt Enrollment History and Projections lvalendar l r School Year I El..tm Middle School High School Iatal K -12 2016 10,472 j,165 6,992 22,629 INS 2017-15 10,449 j,229 6_S41 22,519 -0_S% 1--019 2019-19 10,191 j,151 6.966 22,335 -0-3% 2--020 2019-20 9,965 5,366 63S0 22,111 -1.0% '''021 2020-21 9,357 5,326 6,680 21,363 -3_S% ---022 2021-22 9,412 5,097 6,755 21 G1 -0_S% '_ 023 P3632-33 9, 051 9, 630 6, 6? 20,199 - S_ 6% 1-024 P2023-39 9, 01S 4,611 6. 20,063 -0.9¢6 '''025 P2039-3S 3,961 4,584 6, Vv 19,943 -0.6% '-026 P302S-26 8,907 9,SS6 6,360 19,323 -0.6% '-027 P2026-27 8,845 4,S24 6,316 19,685 2--023 P202728 6,8S3 9,S29 6,322 19,704 0.1;6 2--029 P3028-_9 8,907 4,SS6 6,360 19,323 0.6% E?enwith"K-S lfi&bSchool 6-8 High Schad9-12 IPiCIwks Opan Doors andInfarm AC13&?,. 23, 444 Enrollment History and Six Year Forecast 22, 544 22.444 21'.500 21.000 20.544 24, 444 19,500 19,000 .J . schoolYear a LL C) r� V �L N O s cc L d LL d E t U 2 Q 20 Packet Pg. 123 FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN 6.D.d SECTION 4 — KING COUNTY, CITY OF FEDERAL WAY, AND CITY OF KENT IMPACT FEE CALCULATIONS Capacity Summaries Site & Construction Costs Allocations Student Generation Rates Impact Fee Calculations Reference to Impact Fee Calculations 21 Packet Pg. 124 6.D.d FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN CAPACITY SUMMARIES All Grades, Elementary, Middle School, and High Schools The Capacity Summaries combine Building Capacity information, Portable Capacity information and the Student Forecast information. The result demonstrates the requirements for new or remodeled facilities and why there is a need for the District to use temporary facilities or interim measures. The District has recently adjusted its capacity calculation method for Elementary schools to better show capacity needed to comply with the K-3 Class Size Reduction. This adjustment is also shown in the portable capacity calculation. In order to allow for flexibility in portable usage the District will use an average class size calculation of 21 for each Elementary portable and an average class size of 25 for each Middle and High School portable. The information is organized with a page summarizing the entire District, and then evaluating capacity vs. number of students at elementary, middle school, and high school levels individually. The notes at the bottom of each spreadsheet provide information about what facilities are in place each year. 22 Packet Pg. 125 6.D.d FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN CAPACITY SUMMARIES, Continued Capacity Summary - All Grades C.4PACrry Budget -- Projected -- Calendar Year 2023 2024 2025 2026 2027 2028 1 20D School Year 2022r23 2023-24 2023-25 2025-26 2026-27 2027-28 2029- BUILDING PROGRAM HEADCOUNTCAPACM Add Capacity 20.)42 ............. ....... .:::l2$ .. 20.370 .................. .. #k..... 2%370 ..... b::::. 20,370 .................. .. 20,982 ..... . .. 20,982 ............ .. 41 ..... 20,982 ..... b. . Adjusted Program Headcount Cap achy 20,370 20,370 20,3M M QK 20,982 20,982 20,982 ENROLLMENT Basic Headcount Enrollment 20,144 2.0,063 19�943 19,823 19,685 19,704 19,823 Internet Academy Headcount Enrollment) (255) P55) (255) (255) (255) (255) (255) Basic FTE Enrollment without Internet Academy 19,999 19,908 19,688 19,568 19,430 19,449 19,568 SLIZPLLS OR 015MOUSEII) PRMR2iM FIE CAPACITY 481 562 682 1,414 1,552 1,533 1,434 RELOCATABLE CAPACITY Current Portable Cap acit . Add'Subtract Portable Capacity 1,6S 5 ....... ............. :::::: 1.685 1,695 .................. (4fJ :::::(50 1 1.6-3 1,643 ..... . 1 1'J93 1,593 .................. .. ..... 1,593 1,593 ..... ..... 1 1,593 1,593 ............ 1'J93 1,593 ..... :: ..... Adjusted Portable Capachy SIMPLUS OR (UNHOt1 SED) PROGRAM AND REL OCATAME CAPACITY 2,166 2,2U5 2,275 3,007 3.145 3.126 3.007 NOTT S: l Internet Academy students are included in projections but do not require full time use of school facilities. This represents historic enrollment. 23 Packet Pg. 126 6.D.d FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN CAPACITY BUILDING PROGRAM HEAD COUNT CAPACITY CAPACITY SUMMARIES, Continued Capacity Summary Elementary Schools Caleendarlear 2023 2024 I 2025 2426 2027 1 2028 1 2029 Schools ear 2022-23 2023-24 1 2024-25 2025-26 1 2026-27 1 2027-28 1 2029-29 9,016 1 9.144 1 9,144 1 9,1d4 1 9,756 1 9,756 1 9,756 AdcUSubtract capacity total 123 0 0 612 0 0 0 .............. .............. ..................... ..................... ..................... ....... Add capacity at': Strn- L<aku8: .............. .............. ..................... ..................... ..................... ....... .............. .............. ..................... De d'ry i? ::::::::::::::::::::::: Oh •rrr is riex, K-8 :: ::::::::: : ................. .,...,...,..,...,...,...,...,...,...,......,...,...,.. ................. .,...,...,..,...,...,...,...,...,...,......,...,...,.. P Adiusted Program Headcount Capacity 9.144 9.144 9,144 9,756 9,756 9,756 9,756 FNROT i LiFNT Ba--icHeadcountEnrollment 9.051 9,015 8961 8907 8.945 S_853 8-907 sitemetAcademy Headcount' t2a; (24) (20) (i _ ; 42a; {20} Basic Headcount Enrollment without Internet Academ 9,031 S 995 S 941 S,S87 3.325 S7S33 S.SF SURPLUS OR (UNHOUSED) PROGRAM CAPACITY �—IIH 149 203 969 931 923 8 RELOCAT.iiBLE CAPAcITy- Current Portable Capacity 931 931 889 889 889 889 889 Add'Subtract portable capacity- 0 (42) 0 0 0 0 0 Add portable capacity at: ..................... .............. ..................... .............. ..................... ..................... ..................... ....... ....... Subtract portable capacity at: P p Lake Grote _1lir7nr Lake Star Lake Fi rlriwnnrl Ohm is riex° K-3 P .:.:.:.:.:.:.:.: ................ ....... : ' 4i) ::::::: : .;.:.;.:.;.: .,...,...,.. ...................................................... ;.:.;.:.;.:.;.:.;.:.;.:.;.:..:.;.:.;.:.;.: ,...,...,...,...,...,...,......,...,...,.. Adjusted Portable Capacity 931 889 889 889 I EL9 889 1 889 SGRPLCS OR (UNHOUSED) PROGRA--1 iiNDRELOCATABLE C_4PACrry 1,04A 1,038 1,092 1,758 1,820 1,812 1,758 NOTES: I Capaciry increases are projected based on a design to accommodate 525 students- Increased capaciry is currentiv stated as the difference between current calculated capacity and the projected design. In order to reduce elementary class size, Devry capacity is calculated at 17 scholars per classroom. 2 Internet Academy students are included in projections but do not require full time use of school facilities. This represents historic enrollment. 3 Relocatable Capacitvis based on the number ofportables available and other administrative techniques which canbe used to temporarily house students until permanent facilities are available. This is a calculated number only based on class sue capacity of 2l. The actual number of p ortable s that will be used will be based on actual student population needs. 24 Packet Pg. 127 6.D.d FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN CAPACITY BUILDING PROGRAM HEAD C OLT'T CAPACITY .add -Subtract capacity Add capacity at: To#emI Illahee Headcount EN-ROLT—ITENT CAPACITY SUMMARIES, Continued Capacity Summary — Middle Schools Calendar Ye Ye 2023 2024 1 2025 1 2026 2027 2028 2029 School Year 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-2! 5,275 5275 5275 5275 5275 5,275 5,275 0 0 0 0 0 0 0 .............. ..................... .............. 5,275 5,275 5,275 5,275 5275 5,275 5,275 Basic Headcount Enrollment 4,630 4,611 4,584 4,556 4,524 4,529 4,556 Internet Academy' (55) (55) (SSj (55) (55) (55) (55) Basic Enrollment zrithout Internet Academy 4,575 4,556 4,529 4,501 4,469 4,474 4,501 SURPLUS OR (UN -HOUSED) PROGRANI CAPACITY 700 719 746 774 BOG 801 774 RELOCATABLE CAPACITY' Current Portable Capacity = = S = = S 338 288 288 288 288 Add -Subtract portable capaciry 0 0 50 0 0 0 0 Everga'evn Yormerly Totem) fiddle ,Schaal Socajawea Middle School Illahee ,fiddle School f Gl Adjusted Portable Capacity 1 338 1 338 1 288 1 288 1 288 1 288 1 288 SL�RPL— S OR (U-NHOtiSED) PROGRAM AND RELOCATA_BLE CAPACITY 1,038 1,057 1,034 1,062 1,094 1,089 1,062 NOTES: 1 Totem and Illahee Nliddle Schools currently have capacity for 800 & 850 students respectively, so no new capacity is anticipated N� ith the rebuild of these older buildings- 2 Internet Academy students are included in projections but do not require full time use of school facilities. This represents historic enrollment- 3 Relocatable Capacity- is based on the number of portables available and other administrative techniques which can be used to temporarily- house students until permanent faeiiities are available. This is a calculated number only based on class size capacity of 25_ The actual number of portables that wili be used v4�M be based on actual student population needs_ 25 Packet Pg. 128 6.D.d FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN CAPACITY BUILDING PROGRAM HEADCOLNrT CAPACTIY Add -Subtract capacity Thomas .IV fe1 Son ugh SChoo14 Headcount C ENROLL]NIENT CAPACITY SUMMARIES, Continued Capacity Summary — High Schools Bud et I - - Pr ected - - Calendar Ye 2023 2024 2025 1 2026 1 2027 1 2028 1 2029 School Year 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-2 5�951 5.951 5.951 5,951 5,951 5,951 5,951 0 0 0 0 0 0 0 .............. ...... .............. ...... .............. ...... .............. ...... .............. ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... .............. .............. .............. .............. .............. .............. .............. .............. .............. ...... ...... ...... ...... 5 951 5,951 5,951 5,951 5,951 5,951 5,951 Basic Headcount Enrollment 6,463 6,437 6,399 6,360 6,316 6,322 6 360 Internet Academvl (180) (180) (180) (180) (180) (180) (180) Basic Ed without Internet Academi 6,283 6,257 6,219 6,180 6,136 6,142 6,180 SURPLUS OR (UNHOti SED) PROGRAM CAPACITY 7 (332) (306) (268) (229) (185) (191) (229) RELOCATABLE CAPACTTYl Current Portable Capacity Add. -Subtract portable capacity Thomas .%221'SOYt High School4 416 0 416 0 416 0 416 0 416 0 416 0 416 0 ....... .............. ....... .............. ....... .............. ....... .............. ....... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... .............. .............. .............. .............. .............. .............. .............. .............. .............. ...... ...... ...... ...... ...... Adjusted Portable Capacity 416 416 416 416 416 416 416 SURPLUS OR (UN -HOUSED) PROGRAM A2�D RELOCATABLE CAPACTTYa 84 110 148 187 231 225 187 NOTES: 1 Internet Academ% students are included in projections but do not require full time use of school facilities. This represents historic enrollment. 2 Relocatable Capacity is based on the number of portables available and other administrati4 a techniques which can be used to temporarily° house students until permanent facilities are available. This is a calculated number only based on class size capacity of 25. The actual number of portables that z nll be used -�i-M be based on actual student population needs. 3 Capacity° for unhoused students sell be accommodated sAith traveling teachers and no planning time in some classrooms. 26 Packet Pg. 129 6.D.d FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN IMPACT FEE CALCULATIONS Single and Multi -Family Residences Each jurisdiction that imposes school impact fees requires that developers pay these fees to help cover a share of the impact of new housing developments on school facilities. To determine an equitable fee throughout unincorporated King County, a formula was established. This formula can be found in King County Code 21A and was substantially adopted by the City of Auburn, Federal Way and Kent. The formula requires the District to establish a "Student Generation Factor" which estimates how many students will be added to a school district by each new single or multi -family unit and to gather some standard construction costs, which are unique to that district. Impact Fee Calculation When applicable, the CFP includes variables for the calculation of the Impact Fee for single family and multi -family units based on King County Code 2 1 A and the Growth Management Act. As noted above, due to declining enrollment, the CFP does not include an impact fee calculation or recommendation. Future updates to the CFP may include impact fees. Plan Year 2022 Plan Year 2023 Single Family Units $3,243 $0 Multi -Family Units $16,003 $0 Mixed -Use Residential' $8,001 $0 Impact Fee Calculation - King County Code 2 1 A ' In accordance with the City of Federal Way Ordinance No. 95-249. 27 Packet Pg. 130 6.D.d FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN SIX YEAR FINANCE PLAN SCHOOL ACOUISITION COST The district purchased the former Devey Technical School building to house displaced scholars during school construction then will provide permanent capacity for Early Childhood Education programs. SCHOOL CONSTRUCTION COST With voter approval of the $450,000,000 bond package, design work is underway for six of the approved projects. Anticipated construction budgets (based on the Guaranteed Maximum Price or GMP) have been updated to reflect the final construction contracts, plus amendments. In addition, a credit for the cost of new construction is incorporated to recognize the K-3 Class Size Reduction Grant obtained by Federal Way Public Schools. The following table outlines the facility cost included in the impact fee calculation: Elementary Lake Mirror Elementary Schools Grove Lake Star Lake Wildwood TOTAL Permanent 353 404 387 472 1616 Capacity New Capacity 600 600 525 600 2325 Increased Capacity as % 43.9% GMP $31.475,730 $33,007,391 $30,163,111 $32,609,529 $127,255,761 Proportionate $ 55,865,279 Share K-3 Class Size ($ 11,598,151) Credit Net Proportionate $ 44,267,128 Share Two additional projects are within this horizon, but not yet included — Olympic View K-8 and Mark Twain Elementary. These costs will be incorporated into future Capital Facilities Plans. Current Middle School capacity calculations do not reflect unhoused students, so no costs associated with Illahee Middle School or Evergreen Middle School are included. 28 Packet Pg. 131 6.D.d FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN Consistent with the capacity calculations described earlier, the District uses the OSPI square footage calculation for determining capacity at our secondary schools. Based on this methodology, the following construction costs for Thomas Jefferson High School are allocated as the proportionate share: Square Footage Capacity at approx. 131 s . ft. Current: 179,119 1378 Planned: 210,000 1600 Increased Capacity 237 Increase as % 16.11 % GMP $94,176,828 Proportionate Share $15,171,887 The District will use the above formulas created as a base for future Capital Facilities Plans during the life of the current bond authorization. The capacity of these schools may vary from year to year as programs are added or changed and construction cost may increase over time. FACILITIES CAPACITY Permanent Facility Capacity: Changes to the Building Program Capacities calculation are found on page 15. Capacity Summaries: The changes in the Capacity Summary are a reflection of the changes in the capacities and student forecast. New schools and increased capacity at current buildings are shown as increases to capacity. Capacity Summaries are found on pages 22-26. Student Generation Factor Analysis: Federal Way Public Schools student generation factor was determined separately for single-family units and multi -family units. The factors used in the 2023 Capital Facilities Plan were derived using actual generation factors from single-family units and multi -family units that were constructed in the District in the last five (5) years and can be found on the next page Temporary Facility Cost: The list of portables reflects the movement of portables between facilities or new portables purchased. Portable Locations can be found on pages 16 and 17. 29 Packet Pg. 132 6.D.d FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN STUDENT GENERATION RATES New Construction in Prior 5 Years Single Family Student Generation Number of Number of Number of Number of Elementary Middle School High School Total Single Family Elementary Middle School High School Student Student Student Student DEVELOPMENT Dwellings Students Students Students Factor Factor Factor Factor 19-Pacific Hei hts 63 11 3 3 0.0476 0.0000 0.0000 0.0476 19-Havenwood Park 71 11 3 4 0.0635 0.0159 0.0317 0.0986 18-Retreat Meadows 56 4 1 5 0.1270 0.1429 0.1746 0.5000 18-W ncrestll 41 15 0 1 0.0952 0.0000 0.0159 0.1707 18-Soun&ew Manor 21 0 0 0 0.0000 0.0000 0.0000 0.0000 Total 1 252 1 41 1 7 1 13 Student Generation" I I I I 1 0.1627 1 0.0278 1 0.0516 1 0.2421 Multi -Family Student Generation - City of Federal Way Number of Number of Number of Number of Elementary Middle School High School Total Multi Family Elementary Middle School High School Student Student Student Student DEVELOPMENT Dwellings Students Students Students Factor Factor Factor Factor 21-Watermark 221 114 70 46 0.5158 0.3167 02081 1.0407 Total 221 114 70 46 Student Generation" 0.5158 0.3167 0.2081 1.0407 * Student Generation rate is based on totals. 30 Packet Pg. 133 FEDERAL WAY PUBLIC SCHOOLS 2023 CAPITAL FACILITIES PLAN 6.D.d Item FroinlTa► Percent of Permanent Facilities 95.86% to 96_95% f'orrtirn an t Report #3 OSPI Percent Temporary Facilities 4.24°o to 3.05% Updated portable inventory Average Cost of Portable &169579 to 128,646 Updated 5-yr rolling average. of Classrooms portables purchased and placed by 2018_ Construction Cost Allocation 238.22 to $24b.83 Change effective July 2021 State Match 65.59% to 62.95% Change effective July 2021 Average Assessed Value Per Ding Counter Assessor's Office SFR- 378,910 to $4d3,935 Single-family residences N FR- 193,630 to $412,362 Apartments Capital Bond Interest Rate 2.4411/o to 2.45% Market Rate Property- Tax Levy Rate &1.84 to $1.85 King Count, Treasury Division Student Generation Factors Updated Housing Inventory Single-Family Nole:.Sfrrdanfganarnlionfasforr- sforov Elementary - 1385 to .1b27 single fam b- rllPlls ma based on new ds�%dopmanfs consfrrrcfad}riflern flee Disfrwi Middle S chool _0 5 79 to .02 7$ a; ar flea hasf Aw (S) .� aars prior fo flea dw-s of High School _0605 to .0516 fhafwca?ewafion_ Multi-Fami1y Sfrrdenf ganarnlionfiaefarafm are mrdi'- Elernentary _3946 to .5159 i�. rrnils mw bm-ad on new &nw?opmanfs consfrvciad rriflein flee Disfricf or+ar ilea Iasi Middle School _2161 to .31b7 fn%e (5) 3awsprior lofleadalsoffhafte High School _2.067 to .2091 calculation_ Impact Fee SFR- $1,845 to $4 SFR based on the updated calculation MFR - $15-073 to $0 NER based on the updated calculation City- of Federal W-ay NiFR 4+ Bedroom Unit 01/DDiscount NML- 3+ Bedroom Uric 12.5% Discount NiFR 2+ Bedroom Unil31.2°D Disccount NiFR- 1+ Bedroom Unil 50°a Discount NiFR: Studio Unit 62.5% Discount City of Dent, per Ordinance -No 4278, rev 12121 SFR- 1,845 to" I4iFR - 9,450 to $il UT based on the updated calculation NHR mmmum per City of Kent Ordinance No. 4279, rev 12.'21 31 Packet Pg. 134 6.D.e School District Capital Facilities Plans General Statistics School District: Kent Federal Way Auburn Student Generation Rates Elementary .270( ) 0.1627 ( ) 0.301( ) Middle .105( ) 0.0278( ) 0.146( ) a, Senior High .075( ) 0.0516 ( ) 0.155( ) c Ln E Elementary .082( ) 0.5158 ( ) 0.392( ) Middle .035( ) 0.3167( ) 0.135( ) Senior High .029( ) 0.2081( ) 0.153( ) Enrollment 2021-2022 24,150( ) 21,264( ) 16,601( ) Packet Pg. 135 6.D.f ORDINANCE NO. AN ORDINANCE of the City Council of the City of Kent, Washington, amending Section 12.13.160 of the Kent City Code to adjust the school impact fee schedules (CPZ-2022-1). RECITALS A. The City of Kent has adopted a school impact fee program as authorized by the State Growth Management Act (GMA) and RCW 82.02.050. Impact fees may be collected and spent only for the public facilities which are addressed by the Capital Facilities Plan Element of the City's comprehensive plan. In order to collect school impact fees to be spent by the school districts, the City must adopt the schools' Capital Facilities Plans into the City's Capital Facilities Plan Element. B. Chapter 12.13 of the Kent City Code (KCC) requires that the Capital Facilities Plans of school districts be submitted to the City of Kent on an annual basis for City Council review, and that this review must occur in conjunction with any update of the Capital Facilities Element of the City's Comprehensive Plan. The City Council has reviewed the Capital Facilities Plans submitted by the school districts. C. The Kent, Federal Way, and Auburn School Districts have requested amendments to the text of Kent City Code to reflect proposed 1 School Impact Fees - 2023 Packet Pg. 136 6.D.f changes to impact fees. Highline School District has not requested an impact fee for this year. D. On September 15, 2022, the City provided the required 60-day notification under RCW 36.70A.106 to the State of Washington of the City's proposed amendment to the Capital Facilities Element of the Comprehensive Plan and Chapter 12.13 of the KCC. The 60-day notice period passed on November 14, 2022. E. After a public hearing before the City Council on October 18, 2022, the City Council on November 15, 2022, approved Comprehensive Plan Amendment CPZ-2022-1 to include the Capital Facilities Plans of the Kent, Federal Way, and Auburn School Districts, and changes to the Kent City Code to reflect impact fees as follows: (1) for the Kent School District, decreasing the school impact fee for single-family units to $0.00, and for multifamily units to $0.00; (2) for the Federal Way School District, decreasing the school impact fee for single-family units to $0.00, and for multifamily units to $0.00; and (3) for the Auburn School District, increasing the school impact fee for single-family units to $7,963.00, and increasing the school impact fee for multifamily units to $9,913.00. F. In order to implement the new impact fee schedules referenced above, it is necessary to amend section 12.13.160 KCC. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: ORDINANCE SECTION 1. - Amendment. Section 12.13.160 of the Kent City Code is hereby amended as follows: 2 School Impact Fees - 2023 Packet Pg. 137 6.D.f Sec. 12.13.160. Base fee schedule. The following fee shall be assessed for the indicated types of development: School Single -Family Multifamily Multifamily District Studio Kent, $0.00 $0.00 $0.00 No. 415 Federal $0.00 $0.00 $0.00 Way, No. 210 Auburn, $ 7,963.00 $ 9,913.00 $0.00 No. 408 Highline, $0 $0 $0.00 No. 401 SECTION 2. - Amendment. Section 12.13.170 of the Kent City Code is hereby amended as follows: Sec. 12.13.170. Maximum allowable fees. School impact fees provided by this chapter shall be assessed based on the calculation set forth in KCC 12.13.140, unless they exceed a maximum allowable fee as set forth in this section. There shall be an increase in the maximum allowable fee each year by the same percentage as the percentage change in the previous calendar year's average monthly Engineering News Record (ENR) Seattle Area Construction Cost Index values, relative to the corresponding average monthly ENR Construction Cost Index values for the preceding year, as calculated from August 1st through July 30th. 3 School Impact Fees - 2023 Packet Pg. 138 6.D.f The maximum allowable fee is set at $10,446 for single-family dwelling units and a maximum of $11,298 for multifamily dwelling units for 2023. SECTION 3. - Corrections by City Clerk or Code Reviser. Upon approval of the city attorney, the city clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; ordinance, section, or subsection numbering; or references to other local, state, or federal laws, codes, rules, or regulations. SECTION 4. - Severability. If any one or more section, subsection, or sentence of this ordinance is held to be unconstitutional or invalid, that decision will not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. SECTION 5. - Effective Date. This ordinance shall take effect and be in force 30 days from and after its passage, as provided by law. DANA RALPH, MAYOR Date Approved ATTEST: KIMBERLEY A. KOMOTO, CITY CLERK Date Adopted Date Published APPROVED AS TO FORM: 4 School Impact Fees - 2023 Packet Pg. 139 6.D.f TAMMY WHITE, CITY ATTORNEY S:\Permit\Plan\COMP_PLAN_AMENDMENTS\2022\CIP and Impact Fees\School Districts CFPS and Impact Fee Update\Complete Package\Ord_KMC12.13.160_Schoollmpact Fees_2022.docx 5 School Impact Fees - 2023 Packet Pg. 140 6.D.g Impact Fees History 2005 - Present Single -Family Multifamily Kent* Federal Way Auburn Kent Federal Way Auburn 2023 $0 $0 $7,963 2022 $0 $0 $9,913 2022 $5,818 $1,845 $3,652 2022 $2,458 $9,450 $8,938 2021 $5,693 $3,243 $6,456 2021 $2,405 $16,003 $16,326 2020 $5,554 $5,035 $6,905 2020 $2,345 $20,768 $14,667 2019 $5,397 $7,221 $5,716 2019 $2,279 $19,454 $4,488 2018 $5,235 $6,842 $3,322 2018 $2,267 $20,086 $2,081 2017 $5,100 $3,198 $5,469 2017 $2,210 $8 386 $1,640 2016 $4,990 $2,899 $5,331 2016 $2,163 $506 $2,625 2015 $5,486 $5,171 $4,137 2015 $3,378 $1,834 $3,518 2014 $5,486 $5,363 $5,399 2014 $3,378 $1,924 $3,388 2013 $5,486 $4,014 $5,512 2013 $3,378 $1,381 $3,380 2012 $5,486 $4,014 $5,557 2012 $3,378 $1,253 $2,305 2011 $5,486 $4,014 $5,266 2011 $3,378 $2,172 $1,518 2010 $5,394 $3,832 $5,433 2010 $3,322 $2,114 $1,185 2009 $5,304 $4,017 $5,375 2009 $3,266 $1,733 $877 2008 $5,110 $3,883 $5,361 2008 $3146 $1647 $466 2007 $4,928 $3,018 $5,657 2007 $3 034 $856 $1 228 2006 $4,775 $3,393 $5,681 2006 $2,940 $895 $1,536 2005 $4,056 $2,868 $5,297 2005 $1,762 $905 $1,832 *Kent School District has for several years been utilizing an inflation -adjusted rate instead of a formula -driven rate. Note: The maximum allowable fee this year is set at $10,446 for single-family dwelling units and a maximum of $11,298 for multifamily dwelling units. This number is updated annually to match the change in construction cost index in the Seattle area (which was 10.4% this year). Packet Pg. 44 ] 6.E KENT WASH IN G T O N DATE: October 18, 2022 TO: Kent City Council SUBJECT: Public Hearing on the Comprehensive Plan Amendment to Incorporate Puget Sound Regional Fire Authority 2023- 2028 Capital Improvement Plan into the Capital Facilities Element MOTION: I move to close the public hearing. SUMMARY: This is the public hearing to incorporate the 2023-2028 Capital Improvement Plan adopted by the Puget Sound Regional Fire Authority into the Comprehensive Plan Capital Facilities Element. Public input is welcome. ATTACHMENTS: 1. Ordinance Comp Plan Amend- RFA Capital Facilities Plan 2022 (PDF) 2. 2023-2028 Six Year Capital Improvement Plan (PDF) 3. 2023 Mitigation LOS Policy (PDF) Packet Pg. 142 6.E.a ORDINANCE NO. AN ORDINANCE of the City Council of the City of Kent, Washington, amending the Kent Comprehensive Plan and its Capital Facilities Element to include the Six -Year Capital Improvement Plan of the Puget Sound Regional Fire Authority (CPA-2022-2). RECITALS A. Pursuant to RCW 82.02.050, impact fees may be collected and spent only for the public facilities which are addressed by the City's Capital Facilities Element of the Comprehensive Plan. In order to collect fire impact fees to be spent by the Puget Sound Regional Fire Authority (RFA), the City must adopt the RFA's Capital Improvement Plan into the City's Capital Facilities Plan Element. B. During the development permitting process, Fire Impact Fees are assessed and collected pursuant to Chapter 12.15 of the Kent City Code, and the amount of the fees are determined through the Puget Sound Regional Fire Authority's Six -Year Capital Improvement Plan. C. For the purpose of continuing to benefit from the City's assessment of Fire Impact Fees, and to update the impact fee amounts, the Puget Sound Regional Fire Authority submitted a proposed amendment to their Six -Year Capital Improvement Plan for the years 2023 through 2028 to be included in an amendment of the City's Capital Facilities Element of 1 Comprehensive Plan Amendment — Capital Facilities Element and Six -Year Capital Improvement Plan for RFA Packet Pg. 143 6.E.a the Comprehensive Plan. D. To assure that comprehensive plans remain relevant and up to date, the GMA allows amendments to the capital facilities element of comprehensive plans concurrently with the adoption or amendment of a city budget. RCW 36.70A.130(2)(a)(iv). E. The City of Kent has established procedures for amending its Comprehensive Plan in Chapter 12.02 of the Kent City Code (KCC). KCC 12.02.010(A)(5) allows amendment of the Capital Facilities Element of the Comprehensive Plan concurrently with the adoption or amendment of the City budget. In that circumstance, the City Council holds the public hearing on the Comprehensive Plan amendment rather than the Land Use and Planning Board. F. On September 7, 2022, the Puget Sound Regional Fire Authority Governance Board voted to adopt Resolution 186 approving the Puget Sound RFA 2023-2028 Capital Improvement Plan and Resolution 187 approving the Puget Sound RFA 2023 Mitigation and Level of Service Policy. G. On September 15, 2022, the City provided the required 60-day notification under RCW 36.70A.106 to the Department of Commerce for the State of Washington of the City's proposed amendment to the Capital Facilities Element of the Comprehensive Plan. The 60-day notice period passed on November 14, 2022. H. After providing appropriate public notice, the City Council of the City of Kent considered the requested Comprehensive Plan amendment and held a public hearing on October 18, 2022. 2 Comprehensive Plan Amendment — Capital Facilities Element and Six -Year Capital Improvement Plan for RFA Packet Pg. 144 6.E.a I. On September 27, 2022, the City's SEPA responsible official issued a SEPA Addendum to existing environmental documents consisting of the City of Kent Comprehensive Plan Review and Midway Subarea Planned Action Environmental Impact Statement (EIS) Draft and Final (ENV-2010-3) and the Downtown Subarea Action Plan Supplemental EIS Draft and Final (ENV-2012-30). The SEPA Addendum explained that the proposed amendment would not create unavoidable impacts beyond those previously identified in the EIS. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: ORDINANCE SECTION 1. - Amendment. The Kent Comprehensive Plan, and its Capital Facilities Element, are amended to include the Six -Year Capital Improvement Plan of the Puget Sound Regional Fire Authority for the years 2023 through 2028, as set forth in Exhibit "A" attached and incorporated by this reference. SECTION 2. - Fire Impact Fee Schedule. Pursuant to KCC 12.15.070 and 12.15.100, the updated Fire Impact Fee schedule provided in Attachment A to the Six -Year Capital Improvement Plan of the Puget Sound Regional Fire Authority for years 2023-2028 is hereby adopted, and Fire Impact Fees shall be collected in accordance with Chapter 12.12 KCC. SECTION 3. - Corrections by City Clerk or Code Reviser. Upon approval of the city attorney, the city clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; ordinance, section, or subsection numbering; or 3 Comprehensive Plan Amendment — Capital Facilities Element and Six -Year Capital Improvement Plan for RFA Packet Pg. 145 6.E.a references to other local, state, or federal laws, codes, rules, or regulations. SECTION 4. - Severability. If any one or more section, subsection, or sentence of this ordinance is held to be unconstitutional or invalid, that decision will not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. SECTION 5. - Effective Date. This ordinance will take effect and be in force 30 days from and after its passage, as provided by law. DANA RALPH, MAYOR Date Approved ATTEST: KIMBERLEY A. KOMOTO, CITY CLERK Date Adopted Date Published APPROVED AS TO FORM: TAMMY WHITE, CITY ATTORNEY S:\Permit\Plan\COMP_PLAN_AMENDMENTS\2022\PSRFA CFP\Ord_CompPlanAmend- RFA Capital Facilities Plan 2022.docx 4 Comprehensive Plan Amendment — Capital Facilities Element and Six -Year Capital Improvement Plan for RFA Packet Pg. 146 Q m v L m 0) x N 00 N O N M N O N a+ C d E t V R a+ a+ Q Packet Pg. 147 6.E.b Intentionally left blank 2ge Puget Sound Fire 2023 — 2028 Capital Plan Packet Pg. 148 6.E.b Six -Year Update to the 2014-2033 Capital Facilities & Equipment Plan 2023-2028 Puget Sound Regional Fire Authority This Plan was prepared and implemented through the collaboration and work of the following leadership, key staff members and their associates: Fire Chief Matthew Morris Assistant Chief Brian Carson Finance Director Lavina Brennecke Deputy Chiefs Mark Jones -Fleet and Facilities Dan Conroy -Strategic Resource Management Division Chiefs Pat Pawlak-Facilities Sean Penwell -Performance Measurement GIS and Data Analysts Savanna Nagorski, Kelley Jensen, and Sameer Ahmed 3� Puget Sound Fire 2023 — 2028 Capital Plan Packet Pg. 149 6.E.b Intentionally left blank 4ge Puget Sound Fire 2023 — 2028 Capital Plan Packet Pg. 150 6.E.b This plan has been implemented through the following Resolution and the Board Members Identified below. PMET SOUND Pmfessfcnvllyand REGIONAL FIRE Al THORrry Con F 033,�^OtCfy nCt�ini neap+e ^rT=i;'NA1 ;;'..Al .=.CCREDITED r PE AG> NCY ATOtt Morris Firms Chie- RESOLUTION NO- 1U ADOPTING THE PBGETSOU ND REGIONAL FIRE ALITHORITY 2M3-2026 CAPITAL IMPROVEMENT PLAN Background+ 1. The Puget Sound Regtoral Fire Authority "Puget Sound Fire" has determined, consistent wfth the State Growth Management Act. thol uncoordinated and unplanned growth poses a threat to the hadth, safety, and high quality of life enjoyed by residents of Puget Sound Fire; and 2, Puget Sound Fire is committed io ensu,ing focllltles and equipment necessry to Support deyelppmant and growth within PS= ore adequate to serve development when development occurs Wthoul decreasing currant service levels; and 3. Puget Sound Fire is committed to o "cancurreno" philosophy to service delrvgrq: meaning fire and emergency service capacity must grow concurrently vvfth development: and d. Puget Sound Flre recogrk es that as the community continues to grow, additional resources will be required to adequately meet the growing demand for services,- and 6. Pugei Sound Fire reco@Nws that to achieve its comrr itmant to concurrency in a manner consistent with the Slate and Local ordinances that Puget Sound Ffre is required to update the Six Year Copitol Improvement Plan annually. NOW THEREFORE, BE IT RESOLVED, that the Governance Board of the Puget Sound Regional Fire Authority hereby adapts and approves the 2023-2028 Capital Improvement Plan, attached he•eta, as an update to the 2014-2033 Puget Sound Regional FIre Authonty Capital FacTrties and Equipment Plan. ADOPTED by the Puget Sound Regional Fire Authority Governing Board, at an open public meeting of such Board on the 71h day of September 2D22. the following Board Members being present and voting: GOVERNING BOARD av— A—"- .Zoe- -/Zh� Board Chair Barite rra�e..sr ue Board Member Harto Board member Saatl hoard e e ry i9wor'd Board vice Choir Thomas Board Member Boyce YIAW7}DWAV Board Member Troutner Puget Sound Regional Fire Authority t— Governance Board bers 2 City of Covington City of Kent Advisory Member City of Seatac Advisory Member KCFD#37 KCFD#43 Advisory Membe Les Thomas (Vice -Chair) Allan Barrie (Chairperson) Sean Smith Bill Boyce Jake Simpson Margaret Harto Camille Walls Toni Troutner Jim Scott 5 1 Ige Puget Sound Fire 2023 — 2028 Capital Plan Packet Pg. 151 6.E.b Table of Contents 1 Executive Summary............................................................................................................. 7 2 Background and Demographics.................................................................................... 8 2.1 SeaTac Service Area............................................................................................. 9 2.2 King County Fire District #43 Service Area ....................................................... 9 3 Community Growth and Impacts of Growth 2023 - 2028.....................................10 3.1.1 Growth Remains Consistent with the 2014 - 2033 Master CFEP . 12 4 Capital Facilities................................................................................................................. 12 4.1.1 Limitations of Deployed Resources to Preserve PPC ..................... 12 4.2 Fixed Facilities........................................................................................................ 13 4.2.1 Fire Stations - Puget Sound RFA Service Area ................................. 13 4.2.2 Support Facilities....................................................................................... 13 4.2.3 Roadways - 72nd Ave South.................................................................. 13 4.2.4 System Capacity...................................................................................... 13 5 Standards of Service.........................................................................................................16 5.1 Time and Origin of Standards............................................................................16 5.2 Emergency response........................................................................................... 16 5.3 Benchmark / Baseline Gap Performance and Relation to Staffing....... 16 5.4 Components of Response Performance....................................................... 17 5.4.1 Alarm Handling Time............................................................................... 17 5.4.2 Turnout Time............................................................................................... 17 5.4.3 Drive Time................................................................................................... 17 5.4.4 At Patient Side or Water on Fire........................................................... 17 5.5 Deployment and Performance Measurement of Response Resources 17 5.5.1 Distribution..................................................................................................17 5.5.2 Distribution / First unit to arrive - Service Capabilities .................... 17 5.5.3 Concentration..........................................................................................18 5.6 Benchmark and Baseline Level of Service Objectives ............................... 18 5.6.1 Community Risk Types............................................................................ 18 5.6.2 Performance Measured......................................................................... 18 5.6.3 Performance Expectations................................................................... 18 6 PSF Service Level Performance...................................................................................... 20 6.1 Response Performance Findings...................................................................... 20 6.1.1 Availability Measure................................................................................ 20 7 Conclusion of Need for Capital Resources 2023 - 2028......................................... 22 Planned Capital Funding 2014.................................................................... 22 7.1.1 - 2033........................................................................................................... 22 7.1.2 Planned Capital Purchases 2023 - 2028............................................ 22 7.2 Progress toward Planned Capital Purchases ................................................ 29 8 2023 - 2028 Capital Plan Effects on Impact Fees ..................................................... 30 6 1 P a g e Puget Sound Fire 2023 — 2028 Capital Plan Packet Pg. 152 6.E.b I Executive Summary This Capital Improvement Plan ("Plan") is an annual six -year update and extension of the Puget Sound Regional Fire Authority ("PSF") 2014 - 2033 Master Capital Facilities and Equipment Plan (CFEP) in compliance with the requirements of Washington's Growth Management Act (GMA) Chapter 36.70A RCW, City of Kent Code 12.15.060, and Covington City Code Chapter 19.50 "Fire Impact Fees". The funding plan as part of this report has been updated and balanced through 2028. The underlying premise of this document is that as the community continues to grow, additional resources will be required to adequately serve the growing demand for fire and life safety services. The goal of this Plan is to identify the next six years of community growth, determine the need for additional facilities and equipment, determine their cost, and prioritize those resources into a six -year funding plan (2023 - 2028) to ensure adequate service delivery prior to, or concurrently with the impacts of development within the service area. This Plan update uses data available through 2022 to evaluate level of service performance and the progress toward implementation of the 2014 - 2033 CFEP. PSF reviews and considers land use patterns and determinations provided by jurisdictions within Puget Sound Fire's service area. PSF uses historical growth data provided by the Office of Financial Management to determine current population estimates and projections to 2028. This approach is reliable for fire service planning since it looks toward actual growth. However, as data is available from the Puget Sound Regional Council and updated Comprehensive Plans are provided by the Cities of Kent and Covington, PSF will reevaluate its approach to determine future growth. The greatest recent impact to PSF and the communities it serves is the historic, worldwide COVID-19 pandemic. As cases of COVID increased within the community, PSF reprioritized its resources and efforts and joined forces with other regional EMS agencies to help ensure a healthy and safe community. Emergency personal responded to sick residents and provided COVID testing and vaccinations, while PSF also provided program administration, logistical solutions, and staffing in the regional effort to overcome the pandemic. Consequently, the cost of goods and materials that PSF depends on for continued use, replacement and expansion has increased due to the pandemic. The need for resources is best outlined in the capacity analysis in Table 7 which shows daily resource exhaustion occurring several hours of each day in Kent, SeaTac and portions of Covington. The goal is to maintain hourly availability of 90% so response units have a chance of achieving their response time goals 90% of the time. Reference PSF's Mitigation & Level of Service Policy for additional background information regarding PSF's capital needs. 7 1 P a g e Puget Sound Fire 2023 — 2028 Capital Plan Packet Pg. 153 6.E.b 2 Background and Demographics The Puget Sound Regional Fire Authority, also known as Puget Sound Fire (PSF), is an independent special purpose district legally formed under Chapter 52 of the Revised Code of Washington providing fire and rescue services to nearly 109 square miles of urban and rural area. Services are delivered 24 hours per day, 365 days per year by career firefighters and support staff. Services delivered by PSF include fire suppression, fire prevention and code enforcement, fire investigations, emergency medical services (EMS), non -emergent medical services, hazardous materials response, specialized rescue, emergency management, and public education in fire prevention and life safety. PSF's service area includes the cities of Covington, Kent, Maple Valley, and SeaTac, as well as unincorporated areas of King County within Fire Districts 37 and 43. Generally, PSF's service area borders Renton and Tukwila to the north, the Cascade foothills to the east, Auburn to the south and Burien, Des Moines and Federal Way to the west. The population of PSF service area is estimated at 245,227. For purposes of this plan, capital improvements are defined as real estate, structures or collective equipment purchases anticipated to have a cost of $5,000 or more and an expected useful life of at least 3 years. This update utilizes the service standards adopted by Puget Sound Fire in its 2019 Standard of Cover (SOC). The SOC is required by the Center for Public Safety Excellence (CPSE) as part of the Accreditation process. These standards are used to identify gaps in service and guide capital resource planning to close identified gaps and sustain and/or improve current services while absorbing the service impacts of new development and community growth. The resources identified in this 6-year plan work toward implementing the deployment strategies identified in PSF's 2014 - 2033 Master Capital Facilities and Equipment Plan, 2019 Standard of Cover and 2019 Mitigation and Level of Service Policy. Diminishing service capacity is the primary service risk identified in this plan'. Fire service capacity is evaluated upon the ability of current deployed resources to meet established levels of service. For example, a fire station with three apparatus bays and the infrastructure required to support three or more emergency response units has reserve capacity when only one or two units are staffed and deployed from that station. Additionally, a specific response resource that meets its level of service objectives and is reliably available for service at least as often as it is expected to meet its level of service objective, has reserve capacity. PSF's goal is to deliver service at adopted levels, nine times out of 10, or a service expectation that meets adopted standards 90% of the time. Fire service capacity is also measured with consideration of future growth and the fire service capacity that future growth will erode when built. This Plan identifies: The current demographics of the PSF 1 See Table 13 8 1 P a g e Puget Sound Fire 2023 — 2028 Capital Plan Packet Pg. 154 6.E.b • The inventory of existing capital resources • The recent historical performance to the adopted standards • The need for additional resources over the next six years • The funding plan to implement the needed resources through 2028. 2.1 SeaTac Service Area PSF provides fire -based services to the City of SeaTac through a contract for service that began January 1, 2014. SeaTac covers approximately 10 square miles surrounding the Port of Seattle Airport and has a 2022 population of 32,543. Two fire stations owned by SeaTac are leased and operated by PSF under the service contract. All other capital resources previously owned by SeaTac prior to 2014 have been transferred to the ownership of PSF. As a condition of the service contract, SeaTac provides an annual capital payment to PSF for funding the equipment that was transferred but has retained responsibility for the capital costs of fire stations. Consequently, this plan does not address capital fire station needs in the SeaTac service area. 2.2 King County Fire District #43 Service Area PSF provides fire -based services to King County Fire District #43 (FD43) area through a contract for service that began October 1, 2018. The FD43 area covers approximately 51 square miles. It includes the City of Maple Valley, the areas of Hobart and Ravensdale, as well as a large unincorporated area of rural land. The 2022 population of the FD43 area is 45,227. Six (6) fire stations are owned by FD43. Three stations are currently unstaffed volunteer stations that remain part of FD43. The other three stations are operated by PSF under the service contract. Most other capital resources previously owned by Maple Valley prior to 2018 have been transferred to the ownership of PSF. As a condition of the service contract, FD43 continues to fund fire stations and provides an annual capital payment to PSF to assist funding other resource needs. 9 1 P a g e Puget Sound Fire 2023 — 2028 Capital Plan Packet Pg. 155 6.E.b 3 Community Growth and Impacts of Growth 2023 - 2028 In the post -Great Recession years from 2010 to 2016, Puget Sound Fire's population grew at its slowest six -year rate in more than 30 years. Despite the recession, population growth within the legacy (Kent & Fire District 37) service area grew on average 1.43% per year from 2011 to 2021 with Covington experiencing a slightly higher growth rate than Kent. An additional unpopulated area of approximately 80 acres was annexed into the City of Covington in 2016, now known as the soon -be -developed 214- acre Lake Point Urban Village on the far east edge of PSF's service area. Alternatively, the unincorporated areas grew by less than a half percent per year (See Table 2). Over the past five years (2017 - 2021) annual service demand grew across all urban areas except for the rural part of KCFD#43 as shown in Table 1 below. Table 1 Five Year Incident Growth 5-Year Annual Incident Count Service Area 2017 2018 2019 2020 2021 5 Yr. Annual Change Change Covington 1,580 1,618 1,635 1,644 1,848 17% 3.39% Kent 17,719 17,844 18,244 17,720 19,402 9% 1.90% Kin37 g Co Dist. 507 498 511 516 579 14% 2.84% Maple Valley 1,559 1,508 1,572 1,561 1,859 19% 3.85% King Co Dist. 43 1,239 1,096 1,203 1,281 1,229 -1 % -0.16% SeaTac 4,612 4,658 4,840 4,690 5,452 18% 3.64% Total 27,216 27,222 28,005 27,412 30,369 1217o 2.32% 101 Page Puget Sound Fire 2023 — 2028 Capital Plan Packet Pg. 156 Housing and Population Projections Service Area 2022 Estimate 2028 Projection Housing Units Population Housing Units Population Covington 7,233 21,248 9,414 23,532 Kent 50,013 139,832 51,082 153,333 King Co Dist. 37 2,173 6,377 2190 6,448 Maple Valley 9,870 29,289 11,452 33,506 Unincorporated King Co Dist. 43 6,012 15,938 6,060 16,115 SeaTac 11,997 32,543 12,210 36,000 Total 87,298 245,227 92,408 268,934 Table 2 Population and Housing Projections 6.E.b The Puget Sound Regional Council's plan "Vision 2050," identifies Kent as one of 16 Core Cities. Core Cities are targeted to accommodate 28% of the regional population growth and 35% of employment growth.2 It is likely that growth rates in Kent will meet or exceed the past 20-year rate of 1.35% per year. "Vision 2050," identifies Covington as one of 42 Cities and Towns. Cities and Towns are targeted to accommodate 6% of the regional population growth and 4% of employment growth.3 Table 3 below provides both a low and high range estimate of commercial growth. A growth rate of 1.35% per year reflects the 20-year rate is the "Low" estimate for 2027 and 2035. The "High" estimate uses a growth rate of 1.50% per year more closely mirroring market growth rates. The 2019 to 2022 rate was 1.43%. Table 3 Commercial Growth Rates 2019 & 2022 with estimates for 2027 & 2035 Commercial Growth Projections Square Feet in Thousands 2019 2022 2023 1 2035 Actual Actual Low Estimate High Estimate Low Estimate High Estimate 61,947,870 62,832,531 63,680,770 63,775,019 74,798,578 77,279,954 z (Puget Sound Regional Council, 2020) s (Puget Sound Regional Council, 2020) 111Page Puget Sound Fire 2023 — 2028 Capital Plan Packet Pg. 157 6.E.b 3.1.1 Growth Remains Consistent with the 2014 - 2033 Master CFEP The pattern of growth and estimates of future impacts on service demand remain consistent with the 2014 - 2033 Master Capital Facilities & Equipment Plan for the legacy Puget Sound Fire service area. As a result of this evaluation, the projected new dwelling units and commercial square footage estimates are used in calculating impact fees. 4 Capital Facilities Capital resources for PSF consist of fire stations, fire apparatus (vehicles used for fire and rescue work), staff vehicles and the related equipment, tools and personal protection equipment needed to provide fire and rescue services safely and legally. A community's PPC rating depends on: Emergency Communications Systems: A review of the fire alarm/91 1 system accounts for 9% of the total classification. The review focuses on the community's facilities and support for handling and dispatching fire alarms. Fire operations & deployment: A review of the fire department accounts for 40% of the total classification. The focus is on a fire agency's first -alarm response and initial attack to minimize potential loss. Here, WSRB reviews the adequacies of such items as engine companies, ladder or service companies, distribution of fire stations and fire companies, equipment carried on apparatus, pumping capacity, reserve apparatus, department personnel, and training. • Fire Safety Control: A review of the community having jurisdiction's (Covington, Kent, King County, SeaTac, Maple Valley) ability to adopt and enforce effective building codes makes up 16% of the total PPC scoring. This is based upon the jurisdiction's practices to adopt codes, train and staff personnel to enforce these codes, and public awareness programs to their adopted building codes. Further evaluation looks at the process in place to review plans of new buildings to ensure structures are code compliant and ongoing inspections of existing buildings for code compliance. • Jurisdictional water supply: The jurisdiction's water -supply system accounts for 35% of the total classification. WSRB reviews the water supply a community uses to determine the adequacy for fire -suppression purposes. They also consider hydrant size, type, and installation, as well as the inspection frequency and condition of fire hydrants. In rural areas that lack hydrants, a "tender credit" can be applied when the Department maintains the ability to supply an adequate water supply using water tenders. This credit applies in the Fire District 43 rural areas due to their existing water tender infrastructure. 4.1.1 Limitations of Deployed Resources to Preserve PPC Because the PPC rating criteria that most affects overall rating is the deployment of resources for fire protection, PSF must maintain the fire protection equipment, staffing and deployment that supports its current PPC rating. PSF recognizes the cost savings that could be realized by deploying lighter, 121Page Puget Sound Fire 2023 — 2028 Capital Plan Packet Pg. 158 6.E.b cheaper, more maneuverable response vehicles to respond to EMS emergencies. However, such a move would negatively impact PSF's current PPC rating which currently saves the citizens of PSF more than $30 Million in insurance premiums. To deploy both types of vehicles, additional staffing would be required. Currently, PSF does not have the funding to accomplish this type of deployment and will continue to maintain its firefighting resources first to preserve or improve PPC ratings. 4.2 Fixed Facilities 4.2.1 Fire Stations - Puget Sound RFA Service Area (excluding contract cities) Emergency services for capital planning purposes, originate from eight fire stations (Stations 71, 72, 73, 74, 75, 76, 77, and 78) located throughout the service area (not including Maple Valley or SeaTac) as identified in Table 9 and the map in Figure 1 shown below. The average PSF fire station is over 30 years old with the capacity for three emergency response apparatus and is 14,675 square feet in size. Individual stations range in size from just under 8,000 to more than 26,000 square feet where training facilities are included. Currently, only stations 71 and 74 maintain more than one front line response apparatus with minimum staffing levels. 4.2.2 Support Facilities Support facilities include space and equipment for emergency management functions, fire -training, apparatus & vehicle maintenance, facilities maintenance, planning, information technology, CARES, logistics, and a roadway. An inventory of these facilities is found in Table 4 below. 4.2.3 Roadways - 72nd Ave South An unfinished segment of 72nd Ave South, immediately north of Station 76, was completed on June 28, 2017, as part of a cost saving partnership between PSF and the City of Kent. Puget Sound Fire contributed a total of $1.2 million to complete the project. As a result of the improved accessibility and resulting reduced drive times, PSF's performance in the Station 76 response area improved, eliminating the need for a future fire station to address long response times. PSF's total contribution to the project was equivalent to less than one year's cost of wages and benefits to staff a new fire station. 4.2.4 System Capacity System capacity is measured by bay space for response apparatus and firefighter dorm rooms. PSF is constantly assessing the response needs of the system. To address changing needs in the community PSF can redeploy assets or add new apparatus and crews (concentration). In some cases, a new station is required to provide bay and dorm space in a strategic location to increase system capacity and increase or preserve performance (distribution). Capacity directly affects deployment. Units cannot be deployed to address a response need if the nearest station has no dorm or bay capacity. Currently, bay space is the main limiting factor. 70% of bay space is occupied by response apparatus. Open bays are available in stations with lower call volume growth. Stations in the higher call volume growth areas have no additional bay space. The only solutions to increase capacity are to remodel existing facilities or build new facilities to provide needed capacity. 131Page Puget Sound Fire 2023 — 2028 Capital Plan Packet Pg. 159 6.E.b Table 4 Puget Sound Fire, Station & Support Facility Inventory Puget Sound Regional Fire Authority Facilities Facility Address City State Zip C Station 45 3011 South 200th Street SeaTac WA 981 Station 46 3521 South 17th Street SeaTac WA 981 Station 70 407 North Washington Avenue Kent WA 980 Station 71 504 West Crow Street Kent WA 980 Station 72 25620 140th Avenue SE Kent WA 980 Station 73 26512 Military Road South Kent WA 980 Station 74 24611 1 16th Avenue SE Kent WA 980 Station 75 15635 SE 272 Street Kent WA 980 Station 76 20676 72nd Avenue South Kent WA 980 Station 77 20717 132nd Avenue SE Kent WA 980 Station 78 17820 SE 256th Street Covington WA 980 Station 79 Vacant Land 21600 108th Avenue SE Kent WA 980 Station 80 23775 SE 264th Street Maple Valley WA 980 Station 81 22225 SE 231 st Street Maple Valley WA 980 Station 82 25509 SE Kent -Kan ley Road Ravensdale WA 980 Station 83 27250 216th Avenue SE Maple Valley WA 980 Station 84 16855 194th Avenue SE Renton WA 980 Station 85 27605 SE 208th Street Maple Valley WA 980 Station 86 Vacant Land 24600 SE 216th Street Maple Valley WA 980 Fire Garage - 76 20678 72nd Avenue South Kent WA 980 Fire Garage - 81 22225 SE 231 st Street Maple Valley WA 980 Facilities Workshop 15635 SE 272 Street Kent WA 980 Hose Tower - 71 504 West Crow Street Kent WA 980 Police/Fire Training Center 24523 1 16th Avenue SE Kent WA 980 Drill Tower - 74 24523 1 16th Avenue SE Kent WA 980 Recruit Classroom 24523 1 16th Avenue SE Kent WA 980 Amateur Radio Building 24523 1 16th Avenue SE Kent WA 980 Recruit Academy Instructor Office 24425 1 16th Avenue SE Kent WA 980 Community Risk Reduction 400 West Gowe Street, Suite 414 Kent WA 980 Logistics 8320 South 208th Street, Suite H-1 10 Kent WA 980 SKCFTC/KCM1 20811 84th Avenue South, Suite 102 & 106 Kent WA 980 King County E-91 1 20811 84th Avenue South, Suite 103 & 105 Kent WA 980 SKCFTC Classroom 20811 84th Avenue South, Suite 108 Kent WA 980 PSF/SKCFTC Breakout Room 20811 84th Avenue South, Suite 109 Kent WA 980 Finance/EMS 20811 84th Avenue South, Suite 110 Kent WA 980 PSF/SKCFTC Mulfi-Purpose Room 20811 84th Avenue South, Suite 1 1 1 Kent WA 980 B.I.T.S. 20811 84th Avenue South, Suite 112 & 114 Kent WA 980 Wellness Center 20811 84th Avenue South, Suite 116 Kent WA 980 141Page Puget Sound Fire 2023 — 2028 Capital Plan Packet Pg. 160 B.E.b Figure 1P FService Area Map N®r ®i� 11 }§( \/( 151 age Puget Sound Fire22-7A Capitol Pln 55 Packet Pg. 161 6.E.b 5 Standards of Service 5.1 Time and Origin of Standards Time to arrival at the scene of an emergency is critical in the survival of a non -breathing patient and the control of fire growth. The longer it takes trained fire personnel to arrive at the scene of an emergency, the greater the chance of poor outcomes regarding fire and life loss4. As a result, the standards identified and adopted herein are based upon industry best practices. Industry standards have been established by the National Fire Protection Association (NFPA) and the Center for Public Safety Excellence (CPSE). 5.2 Emergency response Achievement of drive time standards are influenced by the location of fire service resources. If a service area is located too far from a fire station (poor distribution), it is unlikely that travel time objectives will be met. If distributed resources are over -used because of high demand, the resource becomes "unreliable" and cannot meet additional demand at adopted levels of service. When units become unreliable, units from farther away must respond in place of the busy home area unit, causing increases in arrival times. If too few resources exist, and fire resources from other fire departments are needed to backfill for busy units, the consequence is extended drive times resulting in increased total response times and higher levels of risk for life and property loss. 5.3 Benchmark / Baseline Gap Performance and Relation to Staffing PSF uses adopted Benchmarks to establish level of service goals. Capital facilities and resources are funded, deployed, and staffed to meet established Benchmarks. Baseline levels of service represent the actual performance achieved over the previous 5-years. PSF's capital planning goal is to close the gap between baseline and benchmark performance. The CPSE reviews PSF's baseline performance annually to measure progress toward achieving benchmark expectations. Failure to progressively improve toward benchmark expectations can lead to loss of accredited agency status. The gap between the benchmark goals and baseline performance should close as funding becomes available to implement the capital needs identified in the 2014 - 2033 PSF Master Capital Plan and this 2023 - 2028 six -year update of that Plan. Operational funding of additional staff is also required to close the resource gap. Where additional response stations and apparatus are required, PSF must fund the annual operating costs. These costs include staff salaries/benefits, facility operating costs, and equipment maintenance. 4 See section 5 and of the Puget Sound Regional Fire Authority Mitigation and Level of Service Policy for additional detail and consequences of long response times. 161Page Puget Sound Fire 2023 — 2028 Capital Plan Packet Pg. 162 6.E.b 5.4 Components of Response Performance There are three measured components of "Total Response Time" and one currently unmeasured component as described below: 5.4.1 Alarm Handling Time PSF contracts with Valley Communications Center for alarm handling. Alarm handling is the total time elapsed from the pick-up of a 911 call until enough information is collected to dispatch appropriate resources. 5.4.2 Turnout Time Turnout is the total time it takes firefighters to discontinue their current task, assess dispatch information, don appropriate personal protective gear, and become safely seat -belted in the response apparatus and ready to begin their response. Turnout time ends when the response vehicle begins to move. 5.4.3 Drive Time Drive time begins when the response vehicle's wheels begin to roll and ends once the response vehicle arrives at the curbside address of the dispatched incident. When added together, alarm handling plus turnout plus drive time equals total response time. 5.4.4 At Patient Side or Water on Fire Currently, the time it takes to move from curbside at the given address to the location of the patient requiring assistance, or the time it takes to setup for firefighting operations until first water is applied to a fire is not tracked. The ability to reliably track this critical time is being developed. 5.5 Deployment and Performance Measurement of Response Resources The performance measure directly in PSF's control is the "Dispatch to Arrival Interval" and consists of "Turnout time + Drive time". This measure assesses response time performance against two deployment practices, distribution, and concentration. 5.5.1 Distribution Distribution refers to how fire stations and resources are distributed around a service area to achieve first unit arrival levels of service goals. Distribution can be referred to as the "speed of attack" or the first unit to arrive. Achievements of first unit arrival time objectives indicate that fire stations are properly distributed throughout the service area. 5.5.2 Distribution / First unit to arrive - Service Capabilities The first unit arriving at the scene of an emergency staffed with a minimum of 2 firefighters on an Aid Car, or 3 firefighters on an Engine or Ladder. The first arriving unit shall be capable of: establishing command, calling for additional resources, extending appropriate hose line(s), and/or beginning delivery of basic life support and/or rescue services. These operations are done in accordance with PSF standard operating procedures ensuring the safety of the public and responders. 171Page Puget Sound Fire 2023 — 2028 Capital Plan Packet Pg. 163 6.E.b 5.5.3 Concentration Concentration refers to the number of resources that can be assembled or "concentrated" at the emergency scene. Concentration can be referred to as the "force of attack" or full first alarm assignment. Concentration resources need to provide the quantity of resources necessary to stop the escalation of an emergency. If an agency cannot distribute and concentrate adequate resources, fire and life loss will be higher when compared to the timely arrival of adequate resources. The full first alarm consists of all the dispatched resources arriving at the scene of an emergency. This number can range from 5 personnel for a routine alarm to 28 personnel for a commercial fire. The full first alarm resources shall be capable of: establishing command, providing an uninterrupted water supply, deploying hose lines for fire control and suppression, complying with the two-in/two-out law for firefighter rescue, completing forcible entry, ventilating smoke, controlling utilities, and/or rescuing and treating sick, injured, or at -risk victims. These operations are done in accordance with PSF standard operating procedures while providing for the safety of the public and responders. 5.6 Benchmark and Baseline Level of Service Objectives Table and 11 establish the Benchmark service level objectives for Alarm Handling, Firefighter Turnout, Drive Time expectations of distribution (first unit) to arrive. Objectives for additional unit arrival standards are found in PSF's Standard of Cover Section 6. Benchmark levels of service are targeted for achievement as additional resources identified in this Plan and the Master CFEP are funded, implemented, and staffed. Baseline performance is the level of service PSF is currently capable of achieving and must be maintained or improved to retain status as an "Accredited Agency" through the Center for Public Safety Excellence. 5.6.1 Community Risk Types Performance expectations have been established for two community risk types: urban and rural.5 Benchmark and baseline objectives are shown in Table and Table . Urban and rural areas are defined by the Urban Growth Boundary established by King County as shown in Figure 1. 5.6.2 Performance Measured Washington State's Chapter 52.33 RCW requires response performance goals be set relevant to time to flashover or brain death. Performance is reported at the 90fh percentile. If response times of 100 incidents were stacked from quickest to slowest, the time of the 90th incident is the time used to measure service delivery at 90%. 5.6.3 Performance Expectations The following tables outline the standards for the first arriving unit as adopted by PSF for fire and EMS incidents in the "Urban" and "Rural" service areas by risk level. Urban standards are shown in Table below, and Rural standards are shown in Table below. Full performance standards for all incident types S See section 4.2.1.7 of the 2014-2033 PSF Capital Facilities and Equipment Plan. 181Page Puget Sound Fire 2023 — 2028 Capital Plan Packet Pg. 164 6.E.b and risk categories are found in PSF's 2019 Standard of Cover, Section 6 - "Standards, Goals, and Objectives." Table 5 Benchmark Level of Service Objectives - Urban Areas • Urban Service Area: o Low Risk o Fire Dispatch (1:10) + Turnout (1:55) + Drive Time (5:35) = 8:40 o EMS Dispatch (1:30) + Turnout (1:45) + Drive Time (10:15) = 13:30 7o Moderate Risk o Fire Dispatch (1:10) + Turnout (1:55) + Drive Time (4:35) = 7:40 o EMS Dispatch (1:10) + Turnout (1:45) + Drive Time (4:35) = 7:30 o High Risk o Fire Dispatch (1:10) + Turnout (1:55) + Drive Time (4:35) = 7:40 o EMS Dispatch (1:10) + Turnout (1:45) + Drive Time (4:35) = 7:30 Table 6 Benchmark Level of Service Objectives -Rural Service Area • Rural Service Area: o Low Risk o Fire Dispatch (1:10) + Turnout (1:55) + Drive Time (7:35) = 10:00 o EMS Dispatch (1:30) + Turnout (1:45) + Drive Time (13:15) = 16:30 o Moderate and High Risk o Fire Dispatch (1:10) + Turnout (1:55) + Drive Time (6:30) = 9:35 o EMS Dispatch (1:10) + Turnout (1:45) + Drive Time (6:30) = 9:25 191Page Puget Sound Fire 2023 — 2028 Capital Plan Packet Pg. 165 6.E.b 6 PSF Service Level Performance 6.1 Response Performance Findings Analysis of PSF's historical response data reveals sub -standard performance compared to benchmark expectations'. Several factors contribute to this current sub -standard performance. First, performance cannot be met during peak hours where workload and unit hour utilization is high and unit availability or reliability to its expected standard is low. Second, some areas of PSF simply cannot be reached within the adopted time standards because of excess distance from a fire station or increasing traffic congestion. Finally, latencies in current communications and alerting systems extend firefighter turnout times beyond benchmark standards. 6.1.1 Availability Measure The fire service refers to this measure as "availability" and is measured through "unit hour utilization" and the reserve availability of specific response units. If an emergency response unit were in its assigned location 24 hours a day and never called upon for service, it would have a unit hour utilization of 0.00% and reliability of 100%. If an emergency response unit is expected to provide a level of service performance at 90%, or nine times out of every ten requests, that unit must be "available" to provide service when called upon at least 90% of the time or it will likely fail in its performance expectation. As workload or unit hour utilization increases, availability decreases. Availability is typically used as an indicator to monitor the need for additional resources. Availability at or above 95% is reliable with reserve capacity. This is shown in Table below as "Green." As availability falls below 95% (displayed as yellow) it is time to begin planning for the deployment of additional resources to handle the increasing workload. availability below 90% (displayed as red) often prevents reliable achievement of response standards. Those units with availability displayed in red have high unit hour utilization and are considered in resource exhaustion. Resource exhaustion begins to impact surrounding fire station response units when they are unavailable to cover the needs of their home area. As neighboring response units are drawn in to cover for areas in resource exhaustion, a ripple effect spreads outward with the consequence of longer response times as units must travel out of their home area to cover the deficient area. This ripple continues to spread during peak demand hours moving out to other fire stations and often to other jurisdictions. s See PSF's 2019 Standard of Cover, Section 6 — Standards, Goals, and Objectives, Tables 35 — 40 for fire and EMS performance from 2014 - 2018 201Page Puget Sound Fire 2023 — 2028 Capital Plan Packet Pg. 166 6.E.b Table 7 Hourly Unit Availability during 2021 2021 Station Reliability SeaTac Kent Covington Maple Valle System Wide Hour Sta.45 Sta.46 Sta.47 Sta.73 Sta.71 Sta.76 Sta.72 Sta.74 Sta.77 Sta.75 Sta.78 Sta.80 Sta.81 Sta.83 Avg. Incident Count 2611 1663 1673 2651 6649 1717 1962 5399 2114 1817 1218 1051 1249 1140 00:00 92.747. 92.93% 89.767 91.01% 93.44% 91.44% 91.04% 94.14% 96.59% 95.96% 95.01% 96.21% 92.76% 01:00 92.01% 95.72% 89.43J 92.62% 94.46% 92.11% 88.70 92.62% 93.56% 96.93% 96.907. 93.81% 96.34% 93.12% 02:00 90.17% 93.27% 96.07% 92.3376 93.96% 93.22% 91.41% 92.20% 94.29% 96.87% 97.407. 95.73% 96.89% 93.79% 03:00 92.32% 94.22% 95.18% 91.42% 93.78% 94.85% 96.22% 91.63% 93.85% 95.51% 98.47% 98.27% 95.95% 98.05% 94.98% 04:00 92.91% 94.52% 96.07% 91.17% 92.45% 94.41% 95.06% 91.82% 93.87% 97.15% 98.13% 99.00% 96.59% 96.99% 95.01% 05:00 91.42% 94.21% 95.28% 89.49% 92.21% 94.72% 94.05% 91.72% 91.64% 96.23% 97.40% 96.96% 95.07% 96.83% 94.09% 06:00 91.74% 93.06% 95.80% 88.21% 92.70% 92.84% 93.06% 90.90% 91.73% 94.92% 96.63% 96.95% 94.59% 95.19% 93.45% 07:00 92.79% 93.92% 94.69% 89.75% 92.13% 92.42% 91.62% 91.96% 94.19% 95.89% 91.99% 94.18% 92.45% 89.34% 89.45% 08:00 91.98% 92.88% 93.71% 85.75% 90.25% 91.14% 90.69% 89.54% 89.74% 92.03% 94.60% 94.52% 92.48% 94.78% 91.72% 09:00 91.85% 94.61% 91.08% 87.47% 90.11% 92.60% 90.02% 9% 89.61% 90.14% 90.78% 92.77% 93.16% 92.51% 91.01% 10:00 86.93% 93.907. 87.32% 86.90% 88.77 91.62% 88.77% 85.96% 89.07% 88.43 90.88% 93.15% 92.96% 91.84% 89.75% 11:00 86.02% 93.27% 90.14% 85.52% 87.36% 87.84% 84.24% 86.507. 89.70 90.95% 91.57% 92.85% 92.13% .12% 12:00 88.03% 93.06% 90.48% 87.17% 87.99% 90.57% 189.79% 86.47% 86.52% 88.83 91.14% 93.60% 94.34% 93.85% 90.13% 13:00 84.79% 92.12% 85.26% 88.56i 91.14% 89.28% 83.84% 88.27% 88.04 92.51% 92.683. 94.56% 92.95% 14:00 84.79% 92.12% 89.78% 85.26% 88.56 91.14% 89.28% 83.84% 88.27% 88.04 92.51% 92.687. 94.56% 92.95% 89.56% 15:00 86.98% 93.187. 90.18% 84.79% 87.44% 90.69% 86.43% 84.43% 87.81% 86.48 90.577. 94.70% 90.69% 88.82% 16:00 85.21% 91.587. 90.03% 82.53% 87.52% 89.55% 89.25% 84.41% 87.13% 88.19% 92.52% 90.93% 94.00% 92.207. 88.937 17:00 84.38% 92.18% 90.78% 85.22% 87.21 % 91.70% 87.71 % 82.64% 86.93% 87.11 % 92.78% 92.00% 90.88% 92.83% 88.887 18:00 86.737. 91.34% 90.30% 84.06% 88.28% 90.92% 88.97% 83.45% 85.19% 85.91% 93.10% 91.88% r-".01711 92.25% 88.67% 191.00 86.18% 90.82% 91.08% 84.49% 88.60% 90.77% 88.15% 83.76% 85.06% 87.58% 91.85% 92.49% 88.98% 92.47% 88.73% 20:00 85.56% W 91.32% 83.33% 87.48% 91.32% 189.67% 82.51% 86.75% 89.20% 94.07% 92.847. 89.34% 94.83% 89.15% 21:00 88.22% 90.29% 91.01% 82.71% 88.06% 91.40% 89.82% 83.76% 87.61% 89.71% 93.07% 93.90% 88.71% 93.9V 22:00 87.28% 91.38% 91.88% 86.37% 88.46% 93.76% 91.25% 88.17% 89.98% 92.22% 95.65% 95.74% 92.68. 95.46% 91.45% 23:00 90.647. 93.77% 93.64%L687, 93.05% 93.93% 93.17% 92.187 95.14% 94.47% 97.49% 97.19% 93.38% 96.76% 94.04% Dail,A 92.68% 92.26% 92.20% 90.70% 90.99% 94.09% 94.41% 93.14% 94.30% 91.19% 21 1 age Puget Sound Fire 2023 - 2028 Capital Plan Packet Pg. 167 6.E.b 7 Conclusion of Need for Capital Resources 2023 - 2028 Table 13 identifies the need for additional resource capacity where unit availability is below 90%. Resource exhaustion to PSF's response standards occurs daily in most areas of Kent and some areas of Covington and SeaTac. As growth occurs, future availability is expected to continue its decline for the foreseeable future. This will lead to steadily increasing response times unless strategies for additional resources and the staffing they require can be funded and deployed. 7.1.1 Planned Capital Funding 2014-2033 The 2014 - 2033 PSF Capital Facilities and Equipment Master Plan identified the need for more than $92 million in capital investments to maintain fire service concurrency through 2033. The 2016 six -year plan explored two options to reduce the near -term cost of capital. First, less expensive alternatives to some resources identified in the Master Plan have been chosen. Next, life cycles of apparatus have been modified providing additional re -sale value to apparatus when they are finished serving PSF. These funds can assist in funding new capital reducing the need for new funding. In total, these changes reduced the cost of some of the resources needed in the next six years. However, escalating construction costs and inflationary increases have outpaced those savings and increased the overall capital funding need. The additional cost associated with PSF's portion of funding construction of 72nd Ave South, and the cost of maintaining the apparatus and equipment transferred from SeaTac and Maple Valley has been added into the total capital costs established in the Master Plan. Combined with the cost saving measures associated with the new apparatus life cycle plan, the current cost of the total 2014 Master Plan has increased from $92.4 million to $108.6 million in 2022. The largest portion of this increase comes from hard construction costs of needed fire stations. 7.1.2 Planned Capital Purchases 2023 - 2028 Table 8 below identifies the capital expenses to be incurred between 2023 and 2028 based upon the current priorities and levels of service. This table has been updated to reflect current priorities and level of service needs as an accompaniment to each 6-Year CIP update. Additional supporting tables follow. 221Page Puget Sound Fire 2023 — 2028 Capital Plan Packet Pg. 168 6.E.b Table 8 Six Year (2023-2028) Capital Costing 6 - Year Cost/Funding Sources for Capital Needs up .. -. . Cost/Funding Source 2023 1 2024 1 2025 2026 2027 2028 Totals Expense Sources Station Construction & Land Purchase $10,450 $5,000 $0 $0 $0 $0 $15,450 Apparatus $4,189 $2,431 $3,800 $3,380 $2,997 $1,971 $18,768 Equipment $958 $348 $355 $396 $403 $393 $2,853 Asset Preservation $3,004 1 $1,250 1 $1,275 $1,046 $586 $498 $7,659 I.T. Capital $449 $148 $115 $169 $44 $279 $1,204 72nd Ave S Extension and Benson Station Debt $120 $120 1 $0 $0 $0 $0 $240 Revenue Sources Annual Revenue to Capital $6,000 $4,240 $5,544 $5,321 $4,249 $3,404 $28,758 Sale of Surplus Property/Equipment $50 $284 $0 $0 $0 $0 $334 Covington Impact $1,098 $1,142 $1,187 $1,235 $1,285 $1,000 $6,947 Kent Impact Fees $2,313 $2,346 $2,379 $2,414 $2,448 $2,040 $13,940 King County Radio Program $0 $0 1 $0 $0 $0 $0 $0 Apparatus Shop Overhead Fees $g $9 $9 $9 $9 $9 $53 Summary of revenue less expenses Expense $19,170 $9,297 $5,545 $4,991 $4,030 $3,141 $46,174 Revenue $9,469 $8,021 $9,119 $8,979 $7,991 $6,453 $50,032 Balance -$9,701 -$1,276 $3,574 $3,988 $3,961 $3,312 $3,858 Table 9 Six Year (2023-2028) Facility Construction Costs Facilitv Construction 72nd Ave E. Extension $120,000 $120,000 $0 $0 $0 $0 Station 70 (5800 S. 228 St.) $5,000,000 $5,000,000 $0 $0 $0 $0 Drill Field Conversion (20811 84 Ave S.) $5,450,000 $0 $0 $0 $0 $0 Station 79 (21600 Benson Rd S.) $0 $0 $0 $0 $0 $0 Station 75 Move $0 $0 $0 $0 $0 $0 Proposed Riverview Station $0 $0 $0 $0 $0 $0 Proposed Covington Station $0 $0 $0 $0 $0 $0 231Page Puget Sound Fire 2023 - 2028 Capital Plan Packet Pg. 169 6.E.b Table 10 Six Year (2023-2028) IT Costs ,Description0. Nutanix EOL upgrades Networking Switching ERP Replacement Microsoft Licenses Timekeeping replacement Helpdesk replacement Phone system IT Capital $164,250 $0 $38,325 $38,325 $0 $0 $136,875 $0 $109,500 $109,500 $0 $0 $0 $0 $0 $38,325 $0 $71,175 $0 $0 $5,475 $0 $38,325 $0 $71,175 $0 $0 $60,225 $0 $38,325 $0 $0 $0 $0 $5,475 $164,25C $43,80C $C $71,17� $C $C $C Table 11 Six Year (2023-2028) Equipment Costs Equipment Description * PPE Ensemble/Ballistic Vests- PSF,SeaTac,MV $428,145 $328,500 $335,070 $300,030 $328,500 $328,50 TIC's- (Bullard-20) (SEEK-20) $154,395 $0 $0 $54,750 $54,750 $44,89 Defib units (Operations) $312,075 $0 $0 $0 $0 $ Fire Hose $19,710 $19,710 $19,710 $19,710 $19,710 $19,71 Forklift $0 $0 $0 $21,900 $0 $ AED's (26) $43,800 $0 $0 $0 $0 $ Portable/Mobile/Station Radios (740 units) $0 $0 $0 $0 $0 $ SCBA Packs/Masks bought in 2018 $0 $0 $0 $219,000 $219,000 $219,00 Mobile Air Compressor $43,800 $0 $0 $0 $0 $ Bauer Compressor 46 $0 $0 $0 $43,800 $0 $ Bauer Compressor 74 $0 $0 $0 $0 $0 $43,80 Bauer Compressor 75 $0 $0 $0 $0 $0 $ Bauer Compressor 81 $0 $0 $0 $0 $0 $ FIT Testing Machines (4) $0 $0 $0 $65,700 $0 $ HURST Tools 30k/apparatus (18) $591,300 $0 $0 $0 $0 $ HazMat $65,700 $62,415 $0 $0 $0 $ 241Page Puget Sound Fire 2023 - 2028 Capital Plan Packet Pg. 170 6.E.b Table 12 Six Year (2023-2028) Apparatus Costs Apparatus 1999 H & W $ 240,900 $ 240,900 $ 229,950 $ - $ - $ 2003 Ford F350 XL $ 219,000 $ - $ - $ - $ - $ 2007 TRAIL BLAZER (WMD) $ - $ - $ - $ 54,750 $ 54,750 $ 2006 TOP HAT $ - $ - $ 54,750 $ 54,750 $ - $ 2011 Ford F350 $ 164,250 $ - $ - $ - $ - $ 1990 LAWNMOWER TRAILER $ 21,900 $ - $ - $ - $ - $ 1994 SPIRIT TRAILER $ 21,900 $ - $ - $ - $ - $ 1995 Ford F350 XL $ 82,125 $ - $ - $ - $ - $ 2014 PIERCE ARROW XT $ - $ 273,750 $ 273,750 $ 273,750 $ 273,750 $ 273,750 2016 PIERCE QUANTUM $ 273,750 $ 273,750 $ 273,750 $ 273,750 $ - $ - 2016 PIERCE QUANTUM $ 273,750 $ 273,750 $ 273,750 $ 273,750 $ - $ 2017 PIERCE Enforcer $ - $ 273,750 $ 273,750 $ 273,750 $ 273,750 $ 2017 PIERCE Enforcer $ - $ 273,750 $ 273,750 $ 273,750 $ 273,750 $ 2016 HAULMARK TRAILER $ - $ - $ - $ 54,750 $ - $ 2007 Chevrolet Silverado 3500 $ 71,175 $ - $ - $ - $ - $ - 2017 Chevrolet Silverado 2500 $ - $ - $ - $ - $ - $ 54,750 2018 PIERCE Enforcer $ - $ - $ 273,750 $ 273,750 $ 273,750 $ 273,750 2018 PIERCE Enforcer $ - $ - $ 273,750 $ 273,750 $ 273,750 $ 273,750 2008 Ford F350 $ 109,500 $ - $ - $ - $ - $ - 2007 HAULMARK TRAILER $ - $ - $ - $ - $ 54,750 $ 2007 Ford Expedition $ 54,750 $ - $ $ - $ - $ 2012 Ford TRANSIT CONNECT XLT $ - $ 54,750 $ $ - $ - $ 2005 Genie Scissor Lift $ - $ 54,750 $ 54,750 $ - $ - $ 2012 Ford F350 $ 54,750 $ 54,750 $ - $ - $ - $ 2015 Ford K 1 C $ - $ - $ $ 41,063 $ 41,063 $ 2015 Ford E 1 C $ - $ - $ $ 41,063 $ 41,063 $ 2015 Nissan NV200 $ - $ - $ $ 41,063 $ 41,063 $ 2014 CET FIRE PUMP READY PAC $ - $ - $ - $ - $ - $ 2015 Nissan NV200 $ - $ - $ - $ 41,063 $ 41,063 $ 2015 Ford Transit 350 $ - $ - $ - $ 41,063 $ 41,063 $ 2003 HAULMARK TRAILER $ 54,750 $ - $ - $ - $ - $ 2008 Ford F250 XL $ 82,125 $ - $ - $ - $ - $ 2008 Ford F250 XL $ 82,125 $ - $ - $ - $ - $ 2007 Freightliner BUSINESS CLASS M2 $ - $ - $ - $ 54,750 $ 54,750 $ 2006 Ford F450 $ - $ - $ - $ 54,750 $ 54,750 $ 2006 Chevrolet Silverado 1500 $ 54,750 $ - $ - $ - $ - $ 2000 Ford E450 $ 82,125 $ - $ - $ - $ - $ 2008 Ford F250 XL $ 82,125 $ - $ - $ - $ - $ 1995 Ford F250 XL $ 54,750 $ - $ - $ - $ - $ 1997 Chevrolet ASTRO VAN $ 54,750 $ - $ - $ - $ - $ - 2018 Chevrolet Silverado 3500 $ - $ - $ - $ - $ 54,750 $ 54,750 2006 Ford Expedition $ 54,750 $ - $ - $ - $ - $ - 2005 WELLS UTILITY TRAILER $ - $ - $ 32,850 $ - $ - $ 1995 FORKLIFT $ - $ - $ 54,750 $ - $ - $ 2008 Ford Escape $ 54,750 $ - $ - $ - $ - $ - 2018 Chevrolet Silverado 3500 $ - $ - $ - $ - $ 54,750 $ 54,750 2008 Ford F350 $ 82,125 $ - $ - $ - $ - $ - 2016 INTERNATIONAL TERRASTAR $ - $ 109,500 $ 109,500 $ 109,500 $ 109,500 $ 109,500 2012 Sutphen $ 109,500 $ 109,500 $ 109,500 $ 109,500 $ 109,500 $ - 2016 Freightliner $ - $ - $ - $ - $ 109,500 $ 109,500 1996 INTERNATIONAL WILDFIRE $ 383,250 $ - $ - $ - $ - $ - 2005 Chevrolet Suburban $ 54,750 $ - $ - $ - $ - $ 2005 Polaris $ - $ - $ 16,425 $ - $ - $ 2005 Iron Eagle $ - $ - $ 16,425 $ - $ - $ 2013 INTERNATIONAL TERRASTAR $ 164,250 $ 164,250 $ 219,000 $ - $ - $ 2013 INTERNATIONAL TERRASTAR $ 164,250 $ 164,250 $ 219,000 $ - $ - $ - 2016 Freightliner $ - $ 109,500 $ 109,500 $ 109,500 $ 109,500 $ 109,500 2008 Chevrolet Tahoe $ 54,750 $ - $ - $ - $ - $ - 2008 Ford Escape $ 54,750 $ - $ - $ - $ - $ - 2019 PIERCE Enforcer $ - $ - $ 219,000 $ 219,000 $ 219,000 $ 219,000 2019 PIERCE Enforcer $ - $ - $ 219,000 $ 219,000 $ 219,000 $ 219,000 2019 PIERCE Enforcer $ - $ - $ 219,000 $ 219,000 $ 219,000 $ 219,000 0 $ 438,000 $ - $ - $ - $ - $ - 25 Page 01 Puget Sound Fire 2023 - 2028 Capital Plan Packet Pg. 171 6.E.b 1 0 $ 438,000 $ - $ - $ - $ $ Table 13 Six Year (2023-2028) Asset Preservation Costing Description Asset Perservation Station 45 Interior Painting $ $ $ $ 13,140 Station 45 Exterior Painting $ $ $ $ 10,950 Station 45 Parking Lot Repair & Sealcoating $ $ $ 10,950 $ - Station 46 Interior Painting $ $ $ $ 21,900 Station 46 Exterior Painting $ $ $ $ 16,425 Station 46 Flooring Replacement $ $ $ 27,375 $ - Station 46 Parking Lot Repair & Sealcoating $ $ $ - $ Station 71 Apparatus Bay Door Replacement $ 54,750 $ 54,750 $ $ - Station 71 Interior Painting $ - $ - $ $ 26,280 Station 71 Exterior Painting $ $ - $ $ 16,425 Station 71 Flooring Replacement $ $ 21,900 $ $ - Station 71 HVAC Replacement $ $ - $ 109,500 $ Station 71 Parking Lot Repair & Sealcoating $ $ 24,090 $ - $ Station 72 Apparatus Bay Door Replacement $ $ - $ - $ Station 72 Interior Painting $ $ $ 24,090 $ Station 72 Exterior Painting $ $ $ - $ Station 72 Parking Lot Repair & Sealcoating $ $ 21,900 $ $ - Station 73 Apparatus Bay Door Replacement $ $ - $ $ 235,425 Station 73 Interior Painting $ $ $ 24,090 $ - Station 73 Exterior Painting $ $ $ - $ 54,750 Station 73 HVAC Replacement $ 91,980 $ $ $ - Station 73 Parking Lot Repair & Sealcoating $ - $ $ $ 21,900 Station 74 Apparatus Bay Door Replacement $ $ $ 229,950 $ - Station 74 Interior Painting $ $ $ 24,090 $ - Station 74 Exterior Painting $ $ $ - $ 54,750 Station 74 Flooring Replacement $ $ 21,900 $ $ - Station 74 HVAC Replacement $ $ - $ $ 87,600 Station 74 Parking Lot Repair & Sealcoating $ $ $ $ - Station 75 Apparatus Bay Door Replacement $ $ $ 229,950 $ Station 75 Interior Painting $ $ $ 24,090 $ - Station 75 Exterior Painting $ $ $ - $ 54,750 Station 75 Flooring Replacement $ $ $ 16,425 $ - Station 76 Apparatus Bay Door Replacement $ $ 219,000 $ - $ - Station 76 Interior Painting $ $ - $ $ 24,090 Station 76 Exterior Painting $ $ $ $ - Station 76 Flooring Replacement $ $ $ 16,425 $ - Station 76 Parking Lot Repair & Sealcoating $ $ $ - $ 27,375 Station 77 Interior Painting $ $ $ 21,900 $ - Station 77 Exterior Painting $ $ $ - $ Station 77 Flooring Replacement $ $ $ $ Station 77 HVAC Replacement $ $ $ $ $ 16,425 $ I $ $ $ 191,625 $ $ $ 1 , $ $ I $ $ $ $ I $ $ 61 $ $ I $ $ 5, i $ 54,750 $ $ $ 11 $ 109,500 $ 261-age Puget Sound Fire 2023 - 2028 Capital Plan Packet Pg. 172 6.E.b Station 77 Parking Lot Repair & Sealcoating $ $ $ $ 18,615 $ $ Station 77 Decon Washer & Dryer Replacement $ $ - $ 54,750 $ - $ $ Station 78 Interior Painting $ $ 21,900 $ $ $ $ Station 78 Exterior Painting $ 43,800 $ - $ $ $ $ Station 78 Flooring Replacement $ - $ 54,750 $ $ $ $ Station 78 Parking Lot Repair & Sealcoating $ $ - $ $ 16,425 $ $ Station 80 Interior Painting $ $ 21,900 $ $ - $ $ Station 80 Exterior Painting $ $ - $ 38,325 $ $ $ Station 80 Flooring Replacement $ 16,425 $ 8,760 $ - $ $ $ Station 80 Parking Lot Repair & Sealcoating $ 10,950 $ - $ $ $ $ Station 81 Apparatus Bay Door Replacement (2063) $ 131,400 $ $ $ $ $ Station 81 Interior Painting $ - $ $ 24,090 $ $ $ Station 81 Exterior Painting $ $ 54,750 $ - $ $ $ Station 81 Flooring Replacement $ $ 21,900 $ $ $ $ Station 81 HVAC Replacement $ $ - $ $ $ $ 16, Station 81 Parking Lot Repair & Sealcoating $ 125,925 $ $ $ $ - $ Station 81 Roof Replacement $ - $ $ $ $ 164,250 $ Station 81 Decon Washer & Dryer Replacement $ $ $ $ 54,750 $ - $ Station 82 Apparatus Bay Door Replacement $ $ $ 43,800 $ - $ $ Station 82 Interior Painting $ $ 21,900 $ - $ $ $ Station 82 Exterior Painting $ 16,425 $ - $ $ $ $ Station 82 Flooring Replacement $ 8,760 $ $ $ $ $ Station 82 Parking Lot Repair & Sealcoating $ - $ $ $ 27,375 $ $ Station 82 Bay Floor Repair $ 21,900 $ $ $ - $ $ Station 83 Apparatus Bay Door Replacement $ 43,800 $ $ $ $ $ Station 83 Interior Painting $ - $ 21,900 $ $ $ $ Station 83 Exterior Painting $ - $ 16,425 $ $ $ $ Station 83 Flooring Replacement $ 32,850 $ - $ $ $ $ Station 83 HVAC Replacement $ - $ $ $ 16,425 $ $ Station 83 Parking Lot Repair & Sealcoating $ 8,760 $ $ $ - $ $ Station 83 Roof Replacement $ - $ 43,800 $ $ $ $ Station 84 Interior Painting $ 16,425 $ - $ $ $ $ Station 84 Exterior Painting $ 16,425 $ $ $ $ $ Station 84 Flooring Replacement $ 16,425 $ $ $ $ $ Station 84 HVAC Replacement $ - $ $ $ 54,750 $ $ Station 84 Parking Lot Repair & Sealcoating $ 10,950 $ $ $ - $ $ Station 85 Interior Painting $ 21,900 $ $ $ $ $ Station 85 Exterior Painting $ 43,800 $ $ $ $ $ Station 85 Flooring Replacement $ 10,950 $ $ $ $ $ Station 85 Parking Lot Repair & Sealcoating $ 16,425 $ $ $ $ I $ Station 85 Parking Lot Drain Repair $ 10,950 $ $ $ $ $ Fire Garage - 76 Interior Painting $ - $ 32,850 $ $ $ $ Fire Garage - 76 Exterior Painting $ $ - $ $ $ $ 5� i Fire Garage - 76 Flooring Replacement $ $ $ $ $ 27,375 $ i Fire Garage - 76 Parking Lot Repair &Sealcoating $ - $ $ $ 27,375 $ - $ i Fire Garage - 81 Apparatus Bay Door Replacement $ $ $ 32,850 $ - $ $ Fire Garage - 81 Interior Painting $ $ 21,900 $ - $ $ i $ Fire Garage - 81 Exterior Painting $ $ - $ $ $ $ 2, Fire Garage - 81 Flooring Replacement $ $ - $ $ $ 5,475 $ 27 1 g e Puget Sound Fire 2023 - 2028 Capital Plan Packet Pg. 173 6.E.b Fire Garage - 81 Air Compressor Replacement $ 6,570 $ $ $ $ $ Recruit Classroom Interior Painting $ - $ 5,475 $ $ $ $ Recruit Classroom Exterior Painting $ $ 9,855 $ $ $ $ Recruit Classroom Flooring Replacement $ $ - $ $ $ 16,425 $ Recruit Classroom HVAC Replacement $ $ - $ $ $ - $ 2 Recruit Academy Instructor Office Interior Painting $ $ 10,950 $ $ $ $ Recruit Academy Instructor Office Exterior Painting $ $ 20,805 $ $ $ $ Recruit Academy Instructor Office Roof Replacement $ 43,800 $ - $ $ $ $ Logistics Interior Painting $ - $ 27,375 $ $ $ $ SKCFTC/KCMI Office Space Interior Painting $ $ 43,800 $ $ $ $ Finance & Conference Rooms Interior Painting $ $ - $ $ $ $ 4: BITS Office Space Interior Painting $ $ $ $ $ $ 4: Engine 345 Extrication Tool $ 32,850 $ $ $ $ $ Ladder 346 Extrication Tool $ 32,850 $ $ $ $ $ Engine 347 Extrication Tool $ 32,850 $ $ $ $ $ Engine 371 Extrication Tool $ 32,850 $ $ $ $ $ Engine 471 Extrication Tool $ 32,850 $ $ $ $ $ Engine 372 Extrication Tool $ - $ 32,850 $ $ $ $ Engine 373 Extrication Tool $ $ 32,850 $ $ $ $ Ladder 374 Extrication Tool $ $ 32,850 $ $ $ $ Engine 374 Extrication Tool $ $ 32,850 $ $ $ $ Engine 375 Extrication Tool $ $ - $ 32,850 $ $ $ Engine 376 Extrication Tool $ $ $ 32,850 $ $ $ Engine 377 Extrication Tool $ $ $ 32,850 $ $ $ Engine 378 Extrication Tool $ $ $ 32,850 $ $ $ Engine 380 Extrication Tool $ $ $ $ 32,850 $ $ Engine 381 Extrication Tool $ $ $ $ 32,850 $ $ Engine 383 Extrication Tool $ $ $ $ 32,850 $ $ Rescue 7 Extrication Tool $ $ $ $ 32,850 $ $ Extracation Tool Spares $ $ $ $ 32,850 $ i $ PSF Space - Recruit Academy Training Area $ 328,500 $ $ $ - $ $ PSF Office Space Tenant Improvement $ 219,000 $ $ $ $ $ SKCFTC/KCM1 /KCEMS Joint Training Area $ 219,000 $ $ $ $ $ Logistics Office Space Tenant Improvement $ 219,000 $ $ $ $ $ Station 46 Exhaust Extraction System Buildout $ - $ $ 54,750 $ $ $ Station 80 Exhaust Extraction System Buildout $ 43,800 $ 21,900 $ - $ $ $ Station 81 Exhaust Extraction System Buildout $ 43,800 $ - $ $ $ $ Station 82 Exhaust Extraction System Buildout $ - $ 21,900 $ $ $ $ Station 83 Exhaust Extraction System Buildout $ 10,950 $ - $ $ $ $ Station 84 Exhaust Extraction System Buildout $ - $ 21,900 $ $ $ I $ Station 85 Exhaust Extraction System Buildout $ $ 21,900 $ $ $ $ Station 45 Card Access System Installation $ $ 27,375 $ $ $ $ Station 46 Card Access System Installation $ $ 43,800 $ $ $ $ Station 71 Card Access System Installation $ 27,375 $ - $ $ $ $ Station 72 Card Access System Installation $ 21,900 $ $ $ $ i $ Station 73 Card Access System Installation $ 32,850 $ $ $ $ $ Station 74 Card Access System Installation $ 32,850 $ $ $ $ $ Station 75 Card Access System Installation $ 32,850 $ $ $ $ $ Station 76 Card Access System Installation $ 32,850 $ $ $ $ $ 28 age Puget Sound Fire 2023 - 2028 Capital Plan Packet Pg. 174 6.E.b Station 77 Card Access System Installation $ 32,850 $ $ $ $ $ Station 78 Card Access System Installation $ 32,850 $ $ $ $ $ Station 80 Card Access System Installation $ 27,375 $ $ $ $ $ Station 81 Card Access System Installation $ 27,375 $ $ $ $ $ Station 82 Card Access System Installation $ 21,900 $ $ $ $ $ Station 83 Card Access System Installation $ 21,900 $ $ $ $ $ Station 84 Card Access System Installation $ 21,900 $ $ $ $ $ Station 85 Card Access System Installation $ 21,900 $ $ $ $ $ Logistics Card Access System Installation $ 27,375 $ $ $ $ $ Fire Garage - 76 Card Access System Installation $ 32,850 $ $ $ $ $ Fire Garage - 81 Card Access System Installation $ 16,425 $ $ $ $ $ Station 72 GearGrid Installation $ 10,950 $ $ $ $ $ Station 80 GearGrid Installation $ 9,855 $ $ $ $ $ Station 81 GearGrid Installation $ 9,855 $ $ $ $ $ Station 82 GearGrid Installation $ 5,475 $ $ $ $ $ Station 84 GearGrid Installation $ 5,475 $ $ $ $ $ Station 85 GearGrid Installation $ 5,475 $ $ $ $ $ Station 72 Security Fence and Gate $ - $ 54,750 $ 54,750 $ $ $ Station 45 Fuel Dispensing/Tracking System $ - $ 26,280 $ 26,280 $ $ $ Station 71 Fuel Dispensing/Tracking System $ 27,375 $ - $ - $ $ $ Station 72 Fuel Dispensing/Tracking System $ 27,375 $ $ $ $ $ Station 73 Fuel Dispensing/Tracking System $ 27,375 $ $ $ $ $ Station 74 Fuel Dispensing/Tracking System $ 27,375 $ $ $ $ $ Station 80 Fuel Dispensing/Tracking System $ - $ 27,375 $ 27,375 $ $ $ Station 81 Fuel Dispensing/Tracking System $ - $ 27,375 $ 27,375 $ $ $ Station 80 Kitchen Countertop Replacment $ 6,570 $ - $ - $ $ $ Station 80 Sound Wall/Window Upgrades $ 14,235 $ $ $ $ $ Station 77 Kitchen Countertop Replacment $ 14,235 $ $ $ $ $ Station 81 Concrete Aprons $ 87,600 $ $ $ $ $ Station 81 Kitchen Countertop Replacment $ 10,950 $ $ $ $ $ Station 81 Security Fence and Gate $ 43,800 $ $ $ $ $ Station 81 Carport $ 21,900 $ $ $ $ $ Station 81 Air Compressor Installation $ 6,570 $ $ $ $ $ Station 81 Concrete Aprons $ 32,850 $ $ $ $ $ Station 83 Kitchen Countertop Replacment $ 6,570 $ $ $ $ $ Station 83 Security Fence and Gate $ 27,375 $ $ $ $ $ Station 84 Concrete Aprons $ 32,850 $ $ $ $ $ Station 84 Kitchen Countertop Replacment $ 6,570 $ $ $ $ $ 7.2 Progress toward Planned Capital Purchases PSF's unprecedented response to, and the lingering financial and social impacts of the COVID-19 crisis have delayed some planned equipment purchases between 2019 and 2022. In 2022 PSF entered the design phase for Station 70 in the Kent Valley. Construction cost estimates came back at approximately $20 million. This prompted a search for alternatives. PSF is in the process of acquiring and upgrading an existing structure. This location provides better distribution and will save approximately $10 million. Station 70 is scheduled for completion in late 2025 or early 2026. The land 291Page Puget Sound Fire 2023 - 2028 Capital Plan Packet Pg. 175 6.E.b acquisition for the Benson station has been paid off. The Benson Station 79 timeline is on hold until construction costs stabilize. Developing an additional Drill Field to support training needs has been planned for an area adjacent to the 84'" Avenue Business Center. This location will support recruit academy and other training. All asset preservation projects, equipment needs, and apparatus replacements are funded throughout the life of this plan. The 2014 - 2033 Master Capital Plan is funded through 2033 with the following assumptions: • Annual tax revenue to capital between 2020 - 2033 averages $3.9 million per year • Impact fee revenue between 2020 - 2033 averages $1.8 million per year 8 2023 - 2028 Capital Plan Effects on Impact Fees Impact fees are established in the PSF Mitigation and Level of Service Policy in Appendix A, using a formula based upon the cost of capital needs and service demand by property type. This policy as well as the annual capital plan cost estimates require annual updates. Total funding needs have increased in this update resulting in an increase in some impact fees displayed in Table below. Table 13 2023 Impact Fees Impact Fee Formula Calculation System wide Residential/ Usage ERF New Projected New Land Use Type C&E Commercial Factor Factor Dev Units 2014 - Impact Fee Split Share 2035 Residential Single -Family $108,673,000 58% 62% 1.08 80% 14,200 Units $2,377.75 PE Ur Multi -Family 38% 1.4 $1,889.13 Commercial Commercial/Industrial 33% 2 85% $2.08 PE Hospital/Medical Clinic/ 26% 2 95% $1.83 Civic/School/Church $108,673,000 42% 12,312,100 SF Sol Senior Living/Assisted Care 21 3 95% $2.22 Service - Hotel/Restaurant/Etc. 20% 2 95% $1.41 301Page Puget Sound Fire 2023 — 2028 Capital Plan Packet Pg. 176 6.E.c PUGET SOUND REGIONAL FIRE AUTHORITY Mitigation and Level of Service Policy Packet Pg. 177 6.E.c This plan has been implemented through the following Resolution and the Board Members identified below: PUGET SOUND Frofessionahy an❑ REGXXM FIRE AUTHORITY carrlpQssianafie.ytarping peotx. Ir,jTE NATItI)NAI I Y A(,, ktL3iTED FIRE *GENCY MoltMorrb Fire hlerf RESOLUTION NO. 187 ADOPTING THE 2023 PUGET SOUND REGIONAL FIRE AUTHORITY MITI GATI0N & LEVEL OF SERVICE POLICY background: 1. Puget Sound Regionol Fire Authority "Puget Sound Fire" has determined, consistent with the State Growth Managernlent Act, that uncoordinated and unplanned growth poses a threoi to the health, safety, and high quality of We enjoyed by residents of Puget Sound Fire; and 2, Puget Sound Fire is committed to ensuring that Puget Sound Fire focllltles and equipment necessary to support development and growth within Puget Sound Fire are adequate to serve development at the time development occurs wfthout decreasing current service levels, and 3. Puget Sound Fire is committed to a "corK:urrency" philosophy to service dervery: meaning Fie and emergency service capacity must grow concurrently Aih development; and 4. Puget Sound Hire has adopted level of service policies and response standards: and S. Puget Sound Fie cannot meet the current level of service standard in Puget Sound Fie; an 4. New development is eliminating the ccpocity of Puget Sound Fire's response resources even further; and 7. Placement of additional Fre stations and/or additional scoffed units is the most effective wary to reduce response times and achieve concurrency; and s. Puget Sound Fire con rkot fund the needed facilities and equipment and also provide for the costs cf the operation and maintenance of Puget Sound Fire; and 9, Puget Sound Fire has determined that it is not in the public interest of the residents and property owners of Puget Sound Fre that developments be permitted to occur unless adeq.,ate Fire and life safety facilities. equipment, and personnel are provided; and 10. Puget Sound Fire is opposed to odditional residential, commercial, or industrial development within Paget Sound Fire boundaries until Puget Sound Fire can soilsfy the need for equipment, station facilities, and personnel to support the required level of service; and PSRFA 2023 Mitigation and Level of Service Policy i I P a g e Packet Pg. 178 6.E.c ADOPTING THE 2023 PSF MITIGATION & LEVEL OF SERVICE POLICY Page 2 of 2 11. Puget Sound Fire is not opposed 10 development and desires to work w1lh developers to assure fire and life safely Facilities, equipment, and personnel remain concurrent with development, and 12, Puget Sound Fie desires -o ❑rovide developers with rnethods and options to satisfy the environmenfiaa impacts of proposed developments on pu#iic safety, 13. Puget Sound Fke initially cdopted its I~h6gatio'1 & Level of Service Contributlon Policy to address the above concerns in 2014. NOW, THEREFORE BE FT RESOLVED by the Govemance Board of Puget Sound Regional Flre Authoriiy as follows, 1. The above recitals are found to be true and correc`>. 2, The updated 2023 Mitigation & Level of Service Contr?bution Policy, which is attached hereto, is adopted as a poflcy of Puget Sound FFe and replaces the previous 2022 version, & The 2D23 Mitigation & Level of Service Contribuilon Poiicy shall serve as a State Environmental Poiicy Act "SEPA" pollcy and as a Growth Mariagement Act 'GMA PaFicy. 4, Staff and adrnIn1strQfion shall use the Wigotion & Level of Service Policy For guidance irl resolving SEPA and land use/GMA impacts to fire and life safety. However, should stiff reviewing a project delermine that there are specific altribufes of a project that make this policy inadequate or unworkable, staff is also autl;orted to require additional studies arid{ar environmental review and to offer additional options to developers that may folI outside the scope of this policy. ADOPTED by the Puget Sound Regional 4ire Authorlty Governing 800rd, of an open public meeting of such Board on the 71h day of September 2022. the fallowing Board Members being present and vQfirig= GOVERNING BOARD Board Chair Barrie AM :Mara Board Member Harto C2� � $card Member Scoll B r e-cre 5 ewGrd PSRFA 2023 Mitigation and Level of Service Policy �6.5 d177�+5 - 9aard Vice Chair Thomas Board Member Boyce Board Member Troutner iiIPage Packet Pg. 179 6.E.c Puget Sound Regional Fire Authority Governance Board Members City of Covington (Advisory Member) City of Kent City of Seatac (Advisory Member)(Advisory KCFD#37 KCFD#43 Memb Les Thomas (Vice -Chair) Allan Barrie (Chairperson) Sean Smith Bill Boyce Jake Simpson Margaret Harto Camille Walls Toni Troutner Jim Scott This policy has been designed with two distinct purposes in mind, first to inform the lay reader regarding issues critical to maintaining fire service concurrency and second, to provide guidance to Puget Sound Regional Fire Authority's staff in implementing mitigations necessary for maintaining fire service concurrency within the Puget Sound Regional Fire Authority service area. The basis for impact and level of service contribution fees is derived from the revenues needed to maintain fire service concurrency and are identified in Puget Sound Regional Fire Authority's 2014-2033 Master Capital Facilities and Equipment Plan. NEW DEVELOPMENT IN COVINGTON, SEATAC, AND KENT iiiIPage PSRFA 2023 Mitigation and Level of Service Policy � 0- Packet Pg. 180 6.E.c Contents 1 l Accreditation' 1 _ 0 0 aD 1.2. Accredited Agency: 1 1 3. Adopted: p 1 1.4. Alarm: I 0 r .................................................................................................................... 1.5. Alarm Processing Time 1 a 1.6. Authority Having Jurisdiction: ......................................................................... 1 a� 1.7. A Apparatus: pp 1 0 0 1.8. Call Stacking/Cascading Failure 1 1.9. Chief: Refers to the Fire Chief of Puget Sound Regional Fire Authority. 0 r 1 � E 1.10. Concentration: ................................................................................................... I E 1.11. Concurrenc 2 1.12. Deployment: 2 _ f° 1.13. Dispatch Time: See Section 6.2...................................................................... 2 1.14. Distribution: .......................................................................................................... 2 N 1.15. Drive Time: ........................................................................................................... 2 a E 1.16. Effective Response Force: ............................................................................... 2 0 1.17. Fire Flow................................................................................................................2 1.18. Fire Impact Fee: ................................................................................................. 2 _ 0 1.19. Fire Level of Service Fee: ................................................................................. 2 1.20. Fire Service Concurrenc 3 = 1.21. First Due: See First -in (1.24) 3 1.22. First Due Area: ..................................................................................................... 3 d M 1.23. First -in: .................................................................................................................... 3 M 1.24. Fractal Performance: ....................................................................................... 3 1.25. First Full Alarm: ..................................................................................................... 3 a 1.26. Impact: ................................................................................................................. 3 0 J 1.27. Level of Service: ................................................................................................. 31. 0 28. NFPA Standards 3 w r 1.29. Reliability: 3 1.30. Resource Exhaustion: ........................................................................................ 4 N 0 N 1.31. Response..............................................................................................................4 r E ivIPage PSRFA 2023 Mitigation and Level of Service Policy 0 Q Packet Pg. 181 6.E.c 1.32. Response District: ............................................................................................... 4 1._ 33. Risk 4 0 a� 1.34. Standard(s) of Cover: ....................................................................................... 4 1.35. Total Response Time......................................................................................... 4 2. Policy Statement 5 0 r 3. Purpose Statement.................................................................................................. 6 a 4. Consistency with other Plans and Policies........................................................ 6 a� 5. Primary Responsibility of Puget Sound Fire 60. 0 0 6.1 Time and Emergencies 7 0 6.1.1 Time and Fire Loss.................................................................................................. 7 0 r 6.1.2 Time and Patient Survival.................................................................................... 7 _ E 6.2 Measured Components of Emergency Response .......................................... 7 6.2.1. Alarm processing time 7 a 6.2.2. Turnout time........................................................................................................ 7 a 6.2.3. Response/Drive time......................................................................................... 7 a� 6.2.4. Access time......................................................................................................... 7 _ a� L 6.2.5. Setup time........................................................................................................... 8 6.3 Flashover...................................................................................................................... 8 0 U 6.3.1. The term flashover............................................................................................. 8 6.3.2. Measuring the time to flashover................................................................... 9 _ 0 6.3.3. Factors that determine when flashover may occur 9 ` 6.3.4. Flashover's modern living influence: ............................................................ 9 x 6.3.5. Flashover and fire spread can be mitigated ............................................ 9 a 6.3.6. Significance of automatic fire sprinklers ................................................... 10 M 6.3.7. Flashover is dead) 10 M 6.3.8. Firefighting resources should arrive prior to flashover ........................... 11 .2 6.4 Brain Death in a Non -Breathing Patient 11 0 a 6.4.1. Timely treatment and a non -breathing patient is critical for survival l 1 6.4.2. Automatic defibrillation increases survival further ................................. 11 _ w 7.1 National Fire Protection Association (NFPA) Standard 1710...................... 13' 0 7.1.1 NFPA 1710.......................................................................................................... 13 N 7.2 Center for Public Safety Excellence (CPSE) Standard of Cover ............... 14 0 cm 7.2.1 The Center of Public SafetyExcellence 14 E vIPage PSRFA 2023 Mitigation and Level of Service Policy Q Packet Pg. 182 6.E.c 7.2.2 The term standard of cover.......................................................................... 14 8.1 Washington State Law........................................................................................... 17 8.2. King County Standards......................................................................................... 17 8.3. City of Covington and Kent Response Standards ........................................ 17 8.4. Fire District 43 (Maple Valley Fire & Life Safety) City of SeaTac................ 17 10.1 Substandard performance................................................................................ 22 10.1.1. Auto Aid: ............................................................................................................ 22 10.1.2. Resource exhaustion: .................................................................................... 22 10.1.3. Service Standards: .......................................................................................... 22 10.2. Revenue restrictions: .......................................................................................... 22 10.3. Conclusion: ............................................................................................................ 22 1 1.1. Concepts of Fire Service Capacity and Cascading Failure: .................. 23 1 1.1.6. PSF's ability to meet its response time standards is directly affected by resourcereliability.......................................................................................................... 23 11.2 Components of Response: ................................................................................. 25 11.5. Mitigation Options: Residential, Commercial and Regional Commercial 25 1 1.5.2.8. Installation of monitored medical alarms .............................................. 26 0 11.5.2.10. Impact Fees.................................................................................................. 26 U 12.1. Developer agreements...................................................................................... 27 0 12.2. Basis for Calculating Impact and Level of Service Fees (Appendix A):27 �L 12.2.2.3. A "regional commercial" designation...............................................27 = 12.2.3. Capital Improvements 27 .2 12.2.4. Fire Department Service Demand 27 a 12.2.5. Usage Factor: .................................................................................................... 28 M M 12.2.6. ERF (Effective Response Force) Factor: The minimum amount of staffing M ,, and..................................................................................................................................... 28 .2 12.2.7. New Development Share 28 a 12.2.8. Projected Development: 28 J . .............................................................................. 13.1.1. Impact Fees & Mitigations 29 0 13.1.2................................................................................................................................. 29 13.1.3. Impact and Level of Service Fee Reduction: .......................................... 29 0 13.1.4. Determination of fee - Adjustments - Exception - Appeals ................ 30 E viIPage c� PSRFA 2023 Mitigation and Level of Service Policy Q Packet Pg. 183 6.E.c 13.1.5. Fee Collection Policy....................................................................................... 31 13.1.6. Multi -Family common space credit............................................................ 31 13.1.7. Fee Exempt Properties.................................................................................... 32 13.1.7.7. Alterations of an existing nonresidential structure ............................... 32 13.1.8. Agreements....................................................................................................... 33 14.1. PSF Funding Participation: ................................................................................. 34 14.1.1. PSF will be directly responsible...................................................................... 34 14.1.3. Estimated revenues......................................................................................... 34 14.1.4. PSF will contribute............................................................................................. 34 14.1.5. Payment of unanticipated costs................................................................. 34 14.1.6. Advancing funds for capital expenses...................................................... 34 14.1.7. Management of this policy........................................................................... 34 15.1. The safety and welfare of current and future residents ........................... 35 15.2. It is not the intent of this policy to limit PSF's staff ....................................... 35 Table of Figures Figurel: Flashover........................................................................................................8 Figure 2: Time vs. Products of Combustion............................................................... 10 Figure 3: Cardiac Survival Rate................................................................................ 11 Figure 4: Cardiac Survival with CPR and Defibrillation ........................................... 12 Figure 5: NFPA's Total Response Time Standards (minutes & seconds) ................. 13 Figure 6: PSFA First Unit Arrival Service Standard...................................................... 19 PSRFA 2023 Mitigation and Level of Service Policy O a O J C O 'rr R Q1 M N O N r C d E t viiPage a Packet Pg. 184 6.E.c Acronyms ALS: Advanced Life Support BLS: Basic Life Support C&E: Capital and Equipment CFAI: Commission on Fire Accreditation International CPSE: Center for Public Safety Excellence EMS: Emergency Medical Services ERF: Effective Response Force GPM: Gallons Per Minute (relates to fire flow) IAFC: International Association of Fire Chiefs ICMA: International City/County Management Association ISO: Insurance Services Office PSF: Puget Sound Fire Authority LOS: Level of Service MERF: Minimum Effective Response Force NFPA: National Fire Protection Association PSAP: Public Safety Answering Point RCW: Revised Code of Washington SEPA: State Environmental Protection Act SOC: Standard of Cover PSRFA 2023 Mitigation and Level of Service Policy H viiiIPage Packet Pg. 185 6.E.c 1. Definitions 1.1. Accreditation: Refers to the process of obtaining certification of competency and credibility under the guidelines established by the Center for Public Safety Excellence (CPSE). 1.2. Accredited Agency: Refers to a fire agency that has undergone an independent, peer review and been recommended for Accredited Agency Status by a team of assessors certified by the Center for Public Safety Excellence. Then, because of that review, their case is presented to CPSE's Accreditation Commission, and if found credible by a vote of the Commission, are awarded Accredited Agency status. 1.3. Adopted: Refers to the formal action taken by a governing body to accept and put into effect an idea, method, or course of action. 1.4. Alarm: A signal or message from a person or system indicating the existence of an emergency or other situation requiring an action by an emergency response agency. 1.5. Alarm Processing Time: See Section 6.2. 1.6. Authority Having Jurisdiction: Refers to the municipal entity having jurisdiction for the enforcement of land -use and related building codes. 1.7. Apparatus: Refers to various specialized vehicles such as fire engines, fire trucks, ambulances, etc. that firefighters utilize during emergency responses. 1.8. Call Stacking/Cascading Failure: Refers to the occurrence of simultaneous emergency calls. Call stacking occurs when more than one request for emergency assistance occurs within the same fire station service area. When this occurs, the primary response unit cannot answer the second emergency and a second fire unit from the same station must respond or, a fire unit from a fire station farther away responds. See 1.27 - Reliability 1.9. Chief: Refers to the Fire Chief of Puget Sound Regional Fire Authority. 1.10. Concentration: Refers to the deployment or spacing of multiple fire and rescue resources from within a fire service jurisdiction so that the proper number of resources needed for an effective response force for all types of emergency incidents can arrive at the scene of an emergency within the defined level of service time. PSRFA 2023 Mitigation and Level of Service Policy H 1IPage 0 a 0 J C O M cM N O N r a N E L U 2 Q Packet Pg. 186 6.E.c 1.1 l .Concurrency: Concurrency refers to the twelfth goal of the Washington State Growth Management Act' which requires public facilities and services necessary for public safety to be adequate to serve new development without decreasing current service levels below locally established minimum standards. WAC 365-196-210(7) "Concurrency" means that adequate public facilities are available when the impacts of development occur, or within a specified time thereafter. 1.12. Deployment: The strategic assignment and placement of fire agency resources such as fire and EMS companies, fire stations and specific staffing levels for those companies to mitigate community emergency events. 1.13. Dispatch Time: See Section 6.2 1.14. Distribution: The deployment or "distribution" of fire stations and resources across a fire service jurisdiction so that the adopted first -in drive time standard for fire and rescue resources can be achieved. 1.15. Drive Time: The elapsed time needed for an emergency vehicle to travel to a dispatched address. Drive time begins when the wheels of a fire apparatus begin to roll in response to a dispatch and ends when the apparatus is parked at the scene of the dispatched address. 1.16. Effective Response Force: Refers to the number of resources and personnel needed to effectively provide fire or emergency medical services capable of mitigating the known risk(s) in the community. The number of resources making up an effective response force varies by type of emergency and level of risk. 1.17. Fire Flow: The quantity of water available for fire protection purposes more than that required for other purposes. 1.18. Fire Impact Fee: A fee authorized under Chapter 82.02 RCW that is assessed on new development to pay a proportionate share of the costs associated with maintaining fire service concurrency. Fire Impact fees must be adopted and authorized by the local land use authority. 1.19. Fire Level of Service Fee: A fee that is used to mitigate the direct impacts new development has upon fire services inside of a jurisdiction that has not adopted fire 1 Found in RCW 36.70A.020 and defined in WAC 365-196-210(7) 2 1 P a g e PSRFA 2023 Mitigation and Level of Service Policy /I 0 a 0 J C 0 :r 0 a� cM N O N r a N E t U 2 Q Packet Pg. 187 6.E.c impact fees. Fire level of service fees are consistent with the Growth Management Act and applied through the SEPA process or in cooperation with the authority having permitting jurisdiction under RCW 54.18.1 10 and 82.02.020. 1.20. Fire Service Concurrency: See 1.9 - Concurrency. 1.21. First Due: See First -in (1.24) 1.22. First Due Area: The response area of a jurisdiction that has been assigned to a specific fire station and its emergency response units, generally because of its ability to arrive at the scene of an emergency first compared to other areas of the jurisdiction. 1.23. First -in: Refers to the first fire and rescue apparatus to arrive at the scene of an emergency. Distribution performance is a measure of first -in drive time. 1.24. Fractal Performance: Refers to the percentile of time a specified performance expectation is achieved. If an emergency response drive time of 5 minutes is the standard, and it is achieved on 82 of 100 responses, the fractal or percentile performance would be 82%. 1.25. First Full Alarm: Refers to the number of fire resources and personnel assigned to a specific alarm type that can assemble an effective response force to mitigate the alarm. 1.26. Impact: Refers to the drain on the capacity of emergency response resources and their ability to maintain levels of service standards. 1.27. Level of Service: Level of service (LOS) refers to PSF's adopted response time and performance expectations. Level of service expectations are established in PSF's Standards of Cover document. 1.28. NFPA Standards: Codes, standards, recommended practices, and guides developed by the National Fire Protection Association through a consensus development process a of the American National Standards Institute for fire protection agencies. o 0 1.29. Reliability: A measure of resource capacity. A reliable resource is available to answer emergency calls as least as often as the service expectation placed upon that resource. N 0 N r C N E 31Page PSRFA 2023 Mitigation and Level of Service Policy Q Packet Pg. 188 6.E.c 1.30. Resource Exhaustion: Resource exhaustion occurs when the demand for service placed upon a fire service resource is so great, that its fractal reliability begins to fall below the adopted level of service for that resource resulting in the need for resources from fire stations farther away to respond in place of the resource experiencing exhaustion. Resource exhaustion results in longer response times unless additional resources are added to the fire station serving that area to create more capacity. 1.31. Response: Response refers to the movement of firefighters and fully equipped fire apparatus to the scene of an emergency request for fire or emergency medical services. The request for response is generally issued through Valley Communications Center, the 9-1-1 answering point for PSF. 1.32. Response District: Refers to the defined geographic area, generally a quarter mile square, used to determine the closest response resources to be assigned to an emergency within that response district. 1.33. Risk: Refers to the exposure or probability of injury or loss. 1.33.1. Low Risk: A risk category where a low level and consequence of injury or loss is probable to occur. 1.33.2. Moderate Risk: A risk category where a moderate level and consequence of injury or loss is probable to occur. 1.33.3. High Risk: A risk category where a high level and consequence of injury or loss is probable 1.34. Standard(s) of Cover: Refers to the in-depth process developed by the Center for Public Safety Excellence for the strategic planning of fire resource deployment capable of meeting community risks. Standard of Cover is the "Standard" to which the fire department will deliver service based upon community descriptions and the risks within those community types. See Section 7.2. 1.35. Total Response Time: The time interval from the receipt of a 911 call at a public safety a answering point to when response unit(s) arrive at the scene of an emergency. Total o response time is made up of three components, alarm processing time plus turnout c time plus drive time. M 1.36. Turnout Time: See Section 6.2 N O N r C N E 4Page PSRFA 2023 Mitigation and Level of Service Policy Q Packet Pg. 189 6.E.c 2. Policy Statement 2.1. It is the policy of Puget Sound Regional Fire Authority (PSF) to participate in the orderly growth of the community and to maintain concurrency2 of fire and life safety services as the community grows. Concurrency describes the goal of service capacity of PSF growing with or staying concurrent with the impacts of development occurring within the service area. PSF recognizes that regional economic vitality depends upon orderly growth and supports community growth through development and is not opposed to new development. 2.2. However, new development and the population increase that comes with new development has a direct impact on the ability of PSF to maintain adopted levels of service and adequate public safety concurrently with development. Consequently, PSF opposes the negative impacts development imposes upon fire service capacity and level of service performance and directs the Fire Chief to utilize the mitigation strategies found within this document to mitigate all negative impacts of development that threaten concurrency by reducing service capacity below the benchmark level of service standards adopted herein. 2.2.1. Levels of service standards and service capacity are adopted and defined in PSF's Standard of Cover document. 2.3. The Fire Chief or their designee, shall cause the evaluation of each development proposed to occur within the service area. The Chief's evaluation shall identify any adverse impacts that may affect PSF's ability to maintain adopted benchmark levels of service and the mitigation strategies necessary to maintain concurrency with development. It is the intent of PSF to recognize when adequate service capacity exists and to only impose mitigations that are rational and relational to the impacts of new development upon service capacity. z See Section 1, Concurrency defined PSRFA 2023 Mitigation and Level of Service Policy /1 O a O J C O R Cl M N O N r C N E 51Page Q Packet Pg. 190 6.E.c 3. Purpose Statement 3.1. The purpose of this policy is to establish guidelines for the implementation of monetary and non -monetary mitigations appropriate to maintaining fire service concurrency within PSF's emergency response area. It is the intent to utilize the guidelines herein to mitigate the direct impacts of new development upon PSF's ability to deliver fire and life safety services in accordance with its adopted level of service standards. Further, this policy as prepared shall constitute Growth Management, Impact Fee, SEPA, land subdivision, and building permit policy as adopted by the Governance Board of Puget Sound Regional Fire Authority. 4. Consistencv with other Plans and Policies 4.1. To ensure that Puget Sound Regional Fire Authority (PSF) will be able to meet the increasing demand for fire protection services resulting from future development and population growth, this policy utilizes the findings and conclusions of a number of plans and policies including but not limited to; Covington, Kent, King County, Maple Valley and SeaTac Comprehensive Plans and, PSF's; Capital Facilities Plan, Station Location Analysis, Standard of Cover and annual reports required by Chapter 52.33 RCW. 5. Primary Responsibility of Puget Sound Fire 5.1.The primary responsibility of PSF is the delivery of emergency fire and rescue services. The delivery of these services ideally originates from fire stations located throughout the service area. To provide effective emergency service, firefighters must respond in a minimum amount of time after the incident has been reported and with sufficient resources to initiate meaningful fire, rescue, or emergency medical services. PSRFA 2023 Mitigation and Level of Service Policy /I O a O J C O R Cl M N O N r C N E 61Page Q Packet Pg. 191 6.E.c 6. The Importance of Time and Fire Service Performance Measures 6.1 Time and Emergencies 6.1.1 Time and Fire Loss Time is the critical issue when an emergency is reported. Fire can expand at a rate many times its volume per minute and as a result, quick response is critical for the rescue of occupants and the application of extinguishing agents to minimize loss prior to flashover. The time segment between fire ignition and the start of fire suppression activities has a direct relationship to fire loss. 6.1.2 Time and Patient Survival The delivery of emergency medical services is also time critical. Survival rates for some types of medical emergencies are dependent upon rapid intervention by trained emergency medical personnel. In most cases, the sooner trained fire or emergency medical rescue personnel arrive, the greater the chance for survival and conservation of property. The importance of time and the critical factors affected by time are discussed in section 6.3. 6.2 Measured Components of Emergency Response 6.2.1. Alarm processing time: Amount of time that it takes to receive and process an emergency call. This includes (1) receiving the call, (2) determining what the emergency is, (3) verifying where the emergency is located, (4) determining what resources and fire department units are required to handle the call, and (5) notifying the fire department units that are to respond. 6.2.2. Turnout time: The time from when fire department units are first notified of an emergency to the beginning point of response time. This includes discontinuing and securing the activity firefighters were involved in at time of dispatch, traveling by foot to their apparatus, donning appropriate personal protective equipment and taking a seat -belted position on the apparatus to respond. 6.2.3. Response/Drive time: The time that begins when the wheels of a response apparatus/vehicle begin to roll in route to an emergency incident and ends when wheels of the response vehicle stop rolling upon arrival at the address of the emergency scene. 6.2.4. Access time: Amount of time required for the crew to move from where the apparatus stops at the address of an emergency incident, to where the actual PSRFA 2023 Mitigation and Level of Service Policy H 7 1 P a g e 0 a O J C 0 :r 0 a� cM N O N a a) E U 2 Q Packet Pg. 192 6.E.c emergency exists. This can include moving to the interior or upper stories of a large building and dealing with any barriers such as locked gates, stairways, elevators, doors, or other restrictions that may slow access to the area of the emergency. 6.2.5. Setup time 6.2.5.1. Setup time Fire: The amount of time required for fire department units to set up, connect hose lines, position ladders, and prepare to extinguish the fire. Setup time includes disembarking the fire apparatus, pulling, and placing hose lines, charging hose lines, donning self-contained breathing apparatus, making access or entry into the building, and applying water. The opportunity for saving time during setup is minimal, even for trained personnel. 6.2.5.2. Setup time EMS: Setup time also includes the time required for firefighters to deploy lifesaving equipment such as defibrillators, oxygen masks, and/or other rescue tools. 6.3 Flashover 6.3.1. The term flashover: Refers to the most dangerous time in fire growth. As a fire grows within a room, its radiant heat is absorbed by the contents of the room heating the combustible gases and objects to their ignition point until finally the entire room bursts into flame, spreading outside of the room involved. Figure 1: Flashover PSRFA 2023 Mitigation and Level of Service Policy /I 0 a O J C O R Cl M N O N r C N E 8IPage Q Packet Pg. 193 6.E.c 6.3.2. Measuring the time to flashover: A function of time and temperature. Fire growth occurs exponentially; that is, fire doubles in size every minute of free burn that is allowed. 6.3.3. Factors that determine when flashover may occur: These include the type of fuel, the arrangement of the fuels in the room, room size, and so on. Because these factors vary, the exact time to flashover cannot be predicted, making quick response and rapid-fire attack the best way to control fire, protect life and reduce fire loss. 6.3.4. Flashover's modern living influence: Over the past 50 years, fire engineers agree that the replacement of wood and other natural products with plastics and synthetic materials for interior furnishings has resulted in increased fuel loads, higher fire temperatures and decreasing time to flashover, making quick response more important than ever. Flashover can typically occur from less than four 4 to beyond 10 minutes after free burning starts depending upon the air or oxygen supply available to the fire. 6.3.5. Flashover and fire spread can be mitigated. Figure 2 shows the progression of fire and how some timeframes can be managed by the fire department, and some cannot. The elapsed time from fire ignition to fire reporting varies but can be indirectly managed using remotely monitored fire alarm and suppression systems to help mitigate the growth of fire. These systems can automatically report the presence of a fire to a public safety answering point (PSAP) or 9-1-1 center. In a perfect world, all structures would be equipped with a monitored fire alarm and automatic fire sprinkler system to help reduce dispatch time and speed the arrival of fire department resources allowing firefighters to arrive at the scene when fires are smaller and more controllable. PSRFA 2023 Mitigation and Level of Service Policy 0 a O J C O R Cl M N O N r C N E 91Page Q Packet Pg. 194 6.E.c Figure 2: Time vs. Products of Combustion This diagram illustrates fire growth over time and the sequence of events that may occur from ignition to suppression. Depending on the size of room, contents of the room and available oxygen, flashover can occur in less than 2 or more than 10 minutes. Flashover occurs most frequently between 4 and 10 minutes. 6.3.6. Significance of automatic fire sprinklers: As the above exhibit illustrates, properly maintained and functioning fire sprinkler systems in both residential, and commercial occupancies will activate to help control a fire long before the arrival of firefighting resources. Automatic fire sprinklers can control fire and buy firefighters significant time toward saving lives and minimizing loss from fire. In PSF's case, there are often too few resources available to supply a full first alarm and the effective response force resources required for a structure fire. As a result, it is typical for structure fire responses to be supplemented with mutual aid companies from other jurisdictions or volunteer resources that take much longer to arrive, limiting PSF's overall ability to control larger fires. 6.3.7. Flashover is deadly: Once flashover occurs, it is no longer possible for survival in the room of flashover. Not even firefighters in complete protective gear can survive the intense heat of flashover. A post -flashover fire burns hotter and moves faster, making search and rescue more difficult and riskier in the remainder of the structure. Once flashover occurs more firefighters are needed to deal with the much larger and growing fire problem. PSRFA 2023 Mitigation and Level of Service Policy H 101Page 0 a 0 J C O M M N 0 N r a N E L U 2 Q Packet Pg. 195 6.E.c 6.3.8. Firefighting resources should arrive prior to flashover: Because of the dramatic change in fire conditions post flashover (see Figure 1) all fire based performance standards attempt to place fire resources on scene of a fire prior to flashover. 6.4 Brain Death in a Non -Breathing Patient 6.4.1. Timely treatment and a non -breathing patient is critical for survival: The delivery of emergency medical services (EMS) by first responders is also time critical for many types of injuries and events. If a person has a heart attack and cardiopulmonary resuscitation (CPR) is started within four minutes, that person's chances of leaving the hospital alive are almost four times greater than if they did not receive CPR until after four minutes. Exhibit 3 shows the survival rate for heart attack victims when CPR is available. Figure 3: Cardiac Survival Rate3 CPR begun inOft Survival 4 minutes or less rate CPR begun more Survival than 4 minutes rate after arrest 0 10% 20% 30% 40% Survival Race of HeartAtta kTrichms When CPR Is Available 6.4.2. Automatic defibrillation increases survival further: Chances of survival are increased with the intervention of a cardiac defibrillator. All PSF units carry defibrillators. Exhibit 4 shows the survival rate of a heart attack victim with CPR and defibrillation. 6.4.3. Puget Sound Fire's "Deadline:" Between 2000 and 2014, no patient has survived cardiac arrest where the total response time to arrival has exceeded 7 minutes and 34 seconds. 3 Source: National Fire Protection Association Handbook Volume 19 III Page PSRFA 2023 Mitigation and Level of Service Policy /I 6 a 0 J C O M M N O N r C N E t U 2 Q Packet Pg. 196 6.E.c Figure 4: Cardiac Survival with CPR and Defibrillation4 Response 60 Time / Intervention vs. Survival % Survival 50 40 30 ZO 10 0 1 2 3 Time Varies Detection 9-1-1 of Collapse Unmanageable Time 4 5 6 7 a O JLO EMS Response Time ;PDfI tD Intervention Some Manageable Time 4 Data Source: King County Emergency Medical Services PSRFA 2023 Mitigation and Level of Service Policy 0 0 J C O R of M N O N r C N E 121Page Q Packet Pg. 197 6.E.c 7. Recognized Standards for Fire Service Response Performance: 7.1 National Fire Protection Association (NFPA) Standard 1710 7.1.1 NFPA 1710: establishes Standards for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments and contains the following time objectives to be performed 90% of the time: 7.1.1.1 Dispatch time: "All communications facilities, equipment, staffing, and operating procedures shall comply with NFPA 1221." NFPA 1221 sets the performance standard for alarm processing to dispatch time at 1-minute (60 seconds) 90 percent of the time. 7.1.1.2 Turnout time: Fire based response: 1 minute 20 seconds (80 seconds) Medical based response: 1 minute 00 seconds (60 seconds) 7.1.1.3. Fire response/drive time: Four minutes (240 seconds) or less for the arrival of the first arriving engine company at a fire suppression incident and/or eight minutes (480 seconds) or less for the deployment of a full first alarm assignment at a fire suppression incident. 7.1.1.4. Basic life support (BLS) response/drive time: Four minutes (240 seconds) or less for the arrival of a unit with first responder or higher -medical certification capability at an emergency medical incident. 7.1.1.5. Advanced life support (ALS) response/drive time: Eight minutes (480 seconds) or less for the arrival of an advanced life support unit at an emergency medical incident, where the service is provided by the fire department. 7.1.1.6. Total response time: Adding the three separate time segments together, the NFPA expects the following temporal benchmarks to be performed at least 9 out of every 10 times from receipt of a 9-1-1 call to the arrival of fire and EMS resources. Figure 5: NFPA's Total Response Time Standards (minutes & seconds) Fire call o First -in: = (Dispatch =1:00 + Turnout = 1:20 + Drive = 4:00) = 6:20 o Full alarm: (Dispatch = 1:00 + Turnout = 1:20 + Drive = 8:00) = 10:20 EMS - Basic & Advanced Life Support Services o First -in:= (Dispatch =1:00 + Turnout = 1:00 + Drive = 4:00) = 6:00 o Full Alarm: = (Dispatch =1:00 + Turnout = 1:00 + Drive = 8:00) = 10:00 PSRFA 2023 Mitigation and Level of Service Policy H 131Page 0 a O J c 0 M M N O N r c a) E U 2 Q Packet Pg. 198 6.E.c 7.2 Center for Public Safety Excellence (CPSE) Standard of Cover 7.2.1. The Center of Public Safety Excellence is a consortium of the International Association of Fire Chiefs (IAFC), International Association of Fire Fighters (IAFF) the International City/County Management Association (ICMA), the International Code Council (ICC), the Insurance Services Office (ISO) the National Fire Protection Association (NFPA) and the U.S. Fire Administration (USFA). Together this group maintains the Commission on Fire Accreditation International (CFAI) and the criteria for fire departments to achieve Accredited Agency Status. Critical to achieving Accredited Agency Status is an assessment of the fire department's ability to effectively deliver service. To make this assessment, the CFAI has established a methodology for; determining the fire and non -fire risks of a community, assessing the fire department's capability compared to that risk, measuring fire department resource capacity and guidelines for performance standards to assess overall performance of a fire department. The CFAI publishes this methodology in its Standards of Cover manual. 7.2.2 The term standard of cover: Refers to the "standard(s)" to which a fire department runs daily operations in order to "cover" the service area of the fire department. The CFAI process for establishing a Standard of Cover has nine parts that are described below with relevant information to PSF: 7.2.2.1. Existing deployment assessment: Identifies current inventory of fire stations, apparatus, and staffing. PSF's stations apparatus and staffing are found in PSF's Capital Improvement and Equipment Plan. 7.2.2.2. Review of community expectations: Ultimately, level of service is driven by the community. PSF's standards have been adopted herein and by the Cities of Kent and Covington in their Comprehensive Plans, both have undergone a public review and hearing process. Additionally, Fire District 43 and SeaTac have adopted minimum standards in their contracts for response services with PSF. 7.2.2.3. Community risk assessment: The CPSE requires adoption of benchmark response times for each component (alarm processing, turnout, drive) of response as well as separate benchmarks for both urban and rural deployment. Additionally, benchmarks must be established by type of incident, and category (low, moderate, and high) of risk associated the event. PSF has conducted this risk assessment across the 109 square miles of urban and rural areas in its 2019 Standard of Cover document. 141Page PSRFA 2023 Mitigation and Level of Service Policy H 0 a 0 J C 0 :r M M N O N a a) E U 2 Q Packet Pg. 199 6.E.c 7.2.2.3.1. Critical task analysis and staffing comparison: The CFAI requires staffing standards that can respond and providing adequate personnel to address the risks identified in the community risk assessment. 7.2.2.3.2 PSF's current staffing and resources alone, are incapable of providing adequate staffing necessary to mitigate the potential response needs of high -risk occupancies. 7.2.2.4. Distribution of Resources: Fire stations should be distributed so that resources deployed from them can provide coverage to the response area within the level of service (LOS) standard established for first -in fire and rescue units. PSF's Standard of Cover has revealed service areas where current fire station deployment cannot meet adopted service levels. 7.2.2.6. Concentration of Resources: Fire resources should be concentrated near high demand areas and in large enough numbers of equipment and personnel to provide an effective response force with the full first alarm assignment. Because of a lack of resources, PSF often relies on resources from neighboring fire departments to assemble an effective response force. 7.2.2.7. Capacity Analysis/Reliability: To achieve adopted performance standards, resources must be available or "reliable" at least as often as their adopted performance expectation. Historic reliability below the adopted performance standard places the service area in "Resource Exhaustion" and creates call stacking and simultaneous calls within a specific service area. PSF is currently experiencing resource exhaustion SYSTEM WIDE daily where reliability is below 90% during the hours of 1000 to 2100. 7.2.2.8. Historical response effectiveness studies: The percentage of compliance the existing response system delivers based on current LOS. 2 0 (L 0) 7.2.2.9. Overall Evaluation and Plan: Identifies performance issues, and strategies toward sustaining service levels and achieving benchmark performance. o .W M 7.2.3. Prevention and mitigation: CPSE recognizes the cost of providing fire services needs to be balanced to individual communities and therefore they emphasize the need for mitigation. o Fire prevention, risk reduction, education, and code enforcement along with mitigation policies are encouraged. Prevention and mitigation efforts directly impact the level of safety 151Page PSRFA 2023 Mitigation and Level of Service Policy Q Packet Pg. 200 6.E.c for responding firefighters and the public. Using analysis of risk and looking at what strategic mitigations can be implemented may not only prevent the incident from occurring but may also minimize the severity when and if the incident occurs. 7.2.4. CPSE Standard: CPSE requires both temporal and staffing capability standards to assure timely arrival with adequate capability to address existing risk. Following is an example of the CPSE standard requirement: "For 90 percent of all moderate and high -risk structure fires the departments total benchmark response time, from the receipt of the 911 call in the secondary public safety answering point (PSAP) to the arrival of the first -due unit, staffed with at least two firefighters arriving on an aid car or three firefighters arriving on an engine or ladder truck shall be: 7 minutes 40 seconds in urban areas and 9 minutes 35 seconds in rural areas. The first -due unit for all risk levels shall be capable of: providing incident size up, initiating command, and requesting additional resources. If arriving on a fire engine, the first -due unit shall be capable of providing 500 gallons of water and 1,500 gallons per minute (gpm) pumping capacity, establishing and advancing an attack hose -line flowing a minimum of 150 gpm; or rescuing at -risk victims. These operations are done in accordance with the Department's standard operating procedures while providing for the safety of responders and the public. (PSF is not currently capable of achieving this standard.) PSRFA 2023 Mitigation and Level of Service Policy /, O a O J C O R Cl M N O N r C N E 161Page Q Packet Pg. 201 6.E.c 8. State and Local Standards 8.1 Washington State Law 8.1.1. Chapter 52.33 RCW requires fire departments with paid staff to establish Level of Service (LOS) policies and performance objectives based on the arrival of first responders with defibrillation equipment prior to brain death and the arrival of adequate fire suppression resources prior to flashover. This law recognizes the NFPA's Standard 1710 and the Commission on Fire Accreditation International's (CFAI) Standard of Cover as bases for this statute and requires a 90% performance expectation of the established LOS. 8.2. King County Standards 8.2.1. The King County Comprehensive Plan and Countywide Planning Policies are based on the concept of concurrency and require that adequate facilities and services be available or be made available to serve development as it occurs. The County Comprehensive Plan recognizes the validity of using a response time analysis in determining appropriate service levels and recognizes the central role of fire protection districts and regional fire authorities in providing those services. However, King County has not adopted any fire service response standards. 8.3. City of Covington and Kent Response Standards 8.3.1. The Covington and Kent Comprehensive Plans have adopted the fire service response standards of the Puget Sound Regional Fire Authority. 8.4. Fire District 43 (Maple Valley Fire & Life Safety) City of SeaTac 8.4.1. Fire District 43 and the City of SeaTac have established their own standards through a M contract for services with PSF. District 43 and SeaTac response time standards exceed those adopted by PSF in its Standard of Cover. 2 0 a 8.5. PSF's Standard of Cover o J C O 8.5.1. PSF maintains a "Standard of Cover" document as part of their accreditation process through the Center for Public Safety. The Standard of Cover is the "Standard" or Level of Service (LOS) to which the fire department will deliver services to the community. N Performance below benchmark standards can contribute to unnecessary property and life N loss. The continuum of time of fire service performance to adopted level of service standard E 171Page PSRFA 2023 Mitigation and Level of Service Policy Q Packet Pg. 202 6.E.c includes three main components measured at the 90th percentile (9 out of 10 times) of performance: 8.5.1.1. Dispatch time: The time interval from when a 9-1-1 call is answered, and appropriate resources dispatched through alerts to firefighters. 8.5.1.2. Turnout time: The time interval that begins when audible or visual notification is received by firefighters from the 9-1-1 center and ends when firefighters have donned appropriate protective equipment and safely seat -belted themselves in their response vehicle ready to drive. 8.5.1.3. Travel time: The time interval that begins when a response unit begins to move in route to the emergency incident location and ends when the unit arrives at the addressed location or, at the entryway to the addressed complex. PSRFA 2023 Mitigation and Level of Service Policy /I O a O J C O R Cl M N O N r C N E 18IPage Q Packet Pg. 203 6.E.c 8.5.1.3.1. First unit arrival objectives: 90% performance expectation. Figure 6: PSFA First Unit Arrival Service Standard • Urban Service Area: o Low Risk o Fire Dispatch (1:10) + Turnout (1:55) + Drive Time (5:35) = 8:40 o EMS Dispatch (1:30) + Turnout (1:45) + Drive Time (10:15) = 13:30 o Moderate Risk o Fire Dispatch (1:10) + Turnout (1:55) + Drive Time (4:35) = 7:40 o EMS Dispatch (1:10) + Turnout (1:45) + Drive Time (4:35) = 7:30 o High Risk o Fire Dispatch (1:10) + Turnout (1:55) + Drive Time (4:35) = 7:40 o EMS Dispatch (1:10) + Turnout (1:45) + Drive Time (4:35) = 7:30 • Rural Service Area: o Low Risk o Fire Dispatch (1:10) + Turnout (1:55) + Drive Time (7:35) = 10:00 o EMS Dispatch (1:30) + Turnout (1:45) + Drive Time (13:15) = 16:30 o Moderate and High Risk 2 o Fire - a Dispatch (1:10) + Turnout (1:55) + Drive Time (6:30) = 9:35 0 o EMS J LiDispatch (1:10) + Turnout (1:45) + Drive Time (6:30) = 9:25 c :W M M N O N r C N E 19Page PSRFA 2023 Mitigation and Level of Service Policy Q Packet Pg. 204 6.E.c 8.5.1.3.3. Full first alarm arrival objectives: 90% performance Figure 7: PSFA Full First Alarm Response Force Standard • Urban Service Area: o Low Risk o Fire Dispatch (1:10) + Turnout (1:55) + Drive Time (7:55) = 10:00 o EMS Dispatch (1:30) + Turnout (1:45) + Drive Time (8:35) = 1 1:50 o Moderate Risk o Fire Dispatch (1:10) + Turnout (1:55) + Drive Time (12:55) = 16:00 o EMS Dispatch (1:10) + Turnout (1:45) + Drive Time (6:20) = 9:15 o High Risk o Fire Dispatch (1:10) + Turnout (1:55) + Drive Time (17:35) = 20:40 o EMS Dispatch (1:10) + Turnout (1:45) + Drive Time (6:20) = 9:15 • Rural Service Area: o Low Risk o Fire Dispatch (1:10) + Turnout (1:55) + Drive Time (9:55) = 12:00 o EMS Dispatch (1:30) + Turnout (1:45) + Drive Time (13:05) = 16:20 o Moderate/High Risk o Fire - Hydrant Supply o Dispatch (1:10) + Turnout (1:55) + Drive Time (14:55) = 18:00 a CO o Fire - Tender Supply o Dispatch (1:10) + Turnout (1:55) + Drive Time (15:55) = 19:00 c o EMS c Dispatch (1:10) + Turnout (1:45) + Drive Time (8:20) = 1 1:15 M N O N r C N E 20Page PSRFA 2023 Mitigation and Level of Service Policy Q 0- Packet Pg. 205 6.E.c 8.5.2 Reliability is a measure of resource capacity. For a resource to be reliable, it must be available to answer emergency calls as least as often as the service expectation placed upon that resource. For instance, if a fire resource is expected to deliver service at the adopted standard 90% of the time, then that resource should be available to respond to an emergency incident from its assigned fire station at least 90% of the time. Reliability levels below the adopted performance expectation indicate resource exhaustion. Figure 9: PSF Reliability Objectives Performance .- Urban Minimum Peak 90% 90% Hour Unit Reliability 9. Local Restriction on Level of Service 9.1. PSF Standards Assessment: PSF has assessed its ability to deliver service in compliance with established national standards finding that current deployment will not allow the department to meet recognized standards. As a result of the level of service analysis, PSF has completed a fire station deployment study with a focus on determining the optimum station location and resource deployment necessary to achieve effective response times. This study has considered the National Fire Protection Association's Standard 1710, the Center for Public Safety Excellence's (CPSE) Standard of Coverage recommendations and Chapter 52.33 RCW in establishing standards for emergency response. Resources required to close the gap between current performance and adopted benchmark levels of service are identified in the 2014-2033 Master Capital Facility and Equipment Plan and its subsequent annual 6-year updates. 9.2. Because of resource limitations and budget restrictions, PSF has adopted level of service standards that exceed the benchmark standards established by NFPA 1710, the CPSE and the guidelines of Chapter 52.33 by as much as 6 minutes. PSRFA 2023 Mitigation and Level of Service Policy 0- 0 a O J C O R Cl M N O N r C N E 21 JPage Q Packet Pg. 206 6.E.c 10. Need for Mitigation of Development Impacts 10.1 Substandard performance: PSF's current fire system performance falls short of national standards. Any additional impacts posed by new development will further erode PSF's ability to deliver service at adopted standards. 10.1.1. Auto Aid: PSF must rely on resources from neighboring fire departments to assemble an effective response force. 10.1.2. Resource exhaustion: PSF is currently experiencing resource exhaustion at Stations 45 and 73 where reliability is below 90% during peak demand hours. 10.1.3. Service Standards: PSF has had to adopt level of service standards that exceed benchmark standards established by NFPA 1710, and the guidelines of Chapter 52.33 by as much as 6 minutes. 10.2. Revenue restrictions: Washington's limit on annual tax collections (101% of the previous year) has eroded PSF's ability to keep up with growth and inflation. An annual levy rate which began at $1.00 per thousand dollars of assessed value will quickly be devalued. This declining levy rate and, greater than one percent inflation has compounded recovery from the lingering effects of the great recession and the current impacts of the COVID pandemic. This has resulted in reductions in purchasing power, delays in hiring, and delays in equipment replacements within PSF. Since 2011 funding of capital replacement programs was reduced in favor of meeting increasing operating expense due to new community growth and inflation. This has led to underfunding the 2014 to 2033 capital plan timeline for additional resources. In August of 2019 voters approved PSF's request to restore its tax levy to $1.00 per thousand of assessed value beginning in the 2020 tax year. Restoration of the levy should assist in better funding the capital needs of PSF. 10.3. Conclusion: Unless new development can mitigate their impacts on the fire service system in accordance with this policy, PSF must oppose all development occurring within PSF a service area. o J C O R Cl M N O N r C N E 221Page PSRFA 2023 Mitigation and Level of Service Policy Q Packet Pg. 207 6.E.c 11. Determining Development Impacts 11.1. Concepts of Fire Service Capacity and Cascading Failure: 11.1.1 The deployment of fire and life safety resources such as fire engines and emergency medical vehicles is geographically based through planned selection of fire station locations. Fire station locations must be carefully chosen to allow the resource(s) deployed from these locations to reach all portions of the assigned service area within a time frame capable of providing successful outcomes for critically injured or non -breathing patients and, to prevent flashover and minimize life and property loss during a structure fire. 11.1.2. This type of geographic deployment depends on the availability of the resources assigned to that fire station location. System failure begins to occur when the demand for these resources is increased to a point where simultaneous requests for a resource begins to commonly occur because of exceeding the capacity of that resource. When service demand exceeds a fire station's capacity, a resource from a fire station further away must respond in its place. The result of this situation is often referred to as cascading failure. The failure of one resource to be available to answer emergency calls cascades to the next closest fire station resource, leaving two service areas unprotected when the covering resource vacates its assigned area to make up for lack of capacity of the failing resource area. This effect continues to cascade out with a ripple effect to yet other fire stations and jurisdictions. 11.1.3. Cascading failure causes longer drive times to reach emergency scenes and as a result, it is less likely that those resources can positively affect the negative outcomes of flashover and brain death. 11.1.4. The solution to cascading failure is the addition of service capacity to the area experiencing substandard reliability. The deployment of additional fire resources results in a considerable expense to a community; therefore, a delicate balance must be maintained to M use but not exceed the service capacity of resources. 11.1.5. The Center for Public Safety Excellence refers to a fire resource's capacity in their a Standards of Cover guidelines, in terms of level of "reliability" of a fire resource. If a resource o is available at least as often as the expected performance expectation, it is considered reliable. M 11.1.6. PSF's ability to meet its response time standards is directly affected by resource reliability. N 0 N r C N E 23Page PSRFA 2023 Mitigation and Level of Service Policy Q Packet Pg. 208 6.E.c Figure 10: Reliability Chart 2021 Station Sy: SeoTac Kent Covington Maple Valley W , Hour Sta.45 Sta.46 Sta.47 Sta.73 Sta.71 Sta.76 Sta.72 Sta.74 Sta.77 Sta.75 Sta.78 Sta.80 Sta.81 Sta.83 A Incident Count 2611 1663 1673 2651 6649 1717 1962 5399 2114 1817 1218 1051 1249 1140 01:00 92.017. 95.727. 89.43% 92.6276 94.467. 1 512.117. 92.627. 93.567o 96.937o I 96.907o 93.81 % I 96.3476 93 02:00 90.17% 93.27% 96.07% 92.33% 93.96% 93.22% 91.41 % 92.20% 94.29% 96.87% 97.40% 95.73% 96.89% 93 ' 03:00 92.32% 94.22% 95.18% 91.42% 93.78% 94.85% 96.22% 91.63% 93.85% 95.51 % 98.47% 98.27% 95.95% 98.05% 94 04:00 92.91% 94.52% 96.07% 91.17% 92.45% 94.41% 95.06% 1 91.82% 93.87% 97.15% 98.13% 99.00% 96.59% 96.99% 95 05:00 91.42% 94.21% 95.287. 92.2176 94.72% 94.05% 91.72% 91.64% 96.23% 97.40% 96.96% 95.07% 96.83% 94 06:00 91.74% 93.06% 95.80% 88.21 % 92.70% 92.84% 93.06% 90.90% 91.73% 94.92% 96.63% 96.95% 94.59% 95.19% 93 07:00 92.79% 93.92% 94.69% 89.75% 92.13% 92.42% 91.62% 89.34% 89.45 o 91.96% 94.19% 95.89% 91.99% 94.18% 92 , 08:00 91.98% 92.88% 93.71% 85.75% 90.25% 91.14% 90.69% 89.54% 89.74% 92.03% 94.60% 94.52% 92.48% 94.78% 91 n9•nn 91 A-M 9A AM 91 nA% A7 A707 9n 11% 99 An% 9n n9% A7 AM A AIO 9n IAS 9n 7R% 99 77% 9A 1A7- 99 91% 91 10:00 86.93% 93.90% 86.90% 1 88.77% 1 91.62% 88.77% 85.96% 89.07% 88.43% 90.88% 93.15% 92.96% 91.84% 11:00 86.02% 1 93.27% 90.14% 85.52% 87.36% 89.58% 87.84% 84.24% 86.50% 89.70% 90.95% 91.57% 92.85% 92.13% O 12:00 88.03% 1 93.06% 87.17% 87.99% 90.57% 89.79% 86.47% 86.52% 88.83% 91.14% 93.60% 94.34% 93.85% 90 U d 13:00 84.7 92.12% 89.78% 85.26% 88.56% 91.14% 89.28% 83.84% 88.27% 88.04% 92.51 % 92.687 94.56% 92.95% C 14:00 84.7 92.12% 8% 85.267 88.56% 91.14% 89.28% 83.84% 88.27% 88.04% 92.51 % 92.68% 94.56% 92.95% 89 O 1A90.48% 15:00 86.987793.18% 90.18% 84.79. 87.44% 90.69% 86.43% 84.43% 87.81% 86.48% 90.57% 94.70% 90.69% 88 •L 16:00 85.21 % 91.58% 90.03% 82.53% 87.52% 89.557 89.25% 84.41 % 87.13% 88.19% 92.52% 90.93% 94.00% 92.20% 88 = 17:00 84.38% 92.18% 90.78% 85.22% 87.21 % 91.707o 87.71 % 82.64% 86.93% 87.11 % 92.78% 92.00% 90.88% 92.83% 88 •v 18:00 86.73% 91.34% 90.30% 84.06% 88.28% 90.92%L67 83.45% 85.19% 85.91 % 93.10% 91.88% 89.01 % 92.25% L d 19:00 86.18% 90.82% 91.08% 84.49% 88.6 90.77%83.76% 85.06% 87.58% 91.85% 92.49% 88.98% 92.47% M M 20:00 85.56% 89.8 91.32% 83.33% 87. 91.32%82.51 % 86.75% 89.20% 94.07% 92.84% 89.34% 94.83% M 21:00 88.2 90.29% 91.01 % 82.71 % 88.0 91.40%83.76% 87.61 % 89 93.07% 93.90% 93.92% '' v 22:00 91.38% 91.88% 7% 88.46% 93.76% 91.25% .17% 89 92.22% 95.65% 95.74% 92.68% 95.46% 91 0 a 23:00 90.64% 93.77% 93.64% 91.68% 93.05% 93.93% 93.17% 92.18% 95.14% 94.47% 97.49% 97.19% 93.38% 96.76% 94 0 J dl Avg. 92.68% 92.26% % 92.20% 90.70% 90.99% 94.09% 94.41 % 93.14% 94.30% 91 O O m M N O N C O E 24Page PSRFA 2023 Mitigation and Level of Service Policy Q � 0- Packet Pg. 209 6.E.c 11.2 Components of Response: 1 1.2.1. PSF tracks two primary performance measures. These measure the time required for the system to provide resources against the Level of Service goals established by PSF. 1 1.2.1.1. First is the arrival time of the initial arriving "first -in" or distribution resource. 11.2.1.2. Second is the arrival of the full first alarm assignment which provides the resources needed to effectively mitigate the emergency incident. This is referred to as the "Effective Response Force" (ERF) or concentration resources. An initial arriving resource can begin to render aid or perform other necessary tasks as a component of the ERF but cannot resolve the incident alone. The ERF for life threatening medical calls requires two or more resources. The ERF for a structure fire requires five or more resources. The additional resources of the ERF must respond from greater distances than the first -in resource therefore the first -in and ERF have separate performance expectations. 11.3 Effect of Development on Fire System Performance: 1 1.3.1. New development uses service capacity eroding the reliability and the temporal performance of fire service resources. 11.4. Mitigation Actions Required: 1 1.4.1. PSF's limited funding and resources has caused the need to adopt standards that establish levels of service below nationally recognized benchmark standards. As a result, all new development has a direct impact on PSF's service capacity. 11.5. Mitigation Options: Residential, Commercial and Regional Commercial 11.5.1. PSF staff may utilize the options listed below and/or any state or locally adopted building code set, and any NFPA or other recognized standard to mitigate the impacts of new development upon the ability of PSF to deliver adopted levels of service. 0 a 11.5.2. Acceptable mitigations shall appropriately address risk of the residential, o commercial, or regional commercial development and may include, but not be limited r 0 to one or more of the following options to achieve concurrency: M 1 1.5.2.1. Installation of automatic fire sprinkler systems to provide onsite fire control N until PSF response units can arrive on scene. All automatic fire sprinkler systems N shall comply with NFPA 13. E 251Page PSRFA 2023 Mitigation and Level of Service Policy Q Packet Pg. 210 6.E.c 1 1.5.2.1.1. Exception: Partial flow through or multi -purpose or, water mist fire protection systems may be allowed in one and two-family structures upon approval of the Fire Marshal representing the authority having jurisdiction. 11.5.2.2. Installation of monitored alarm and alerting systems to provide early alerting to PSF. 11.5.2.3. Installation of fire walls or other building separations to reduce fire flow and/or firefighting resource requirements. 11.5.2.4. Use of alternate construction materials or design to reduce chance of fire spread between structures and aid in rescue operations. 11.5.2.5. Installation of systems or features that assist evacuation and sheltering in place. 11.5.2.5.1. Design and installation of areas of refuge in multi -story stairwells 11.5.2.5.2. Installation of a central fire department lobby control with intercom systems in taller high -risk (multi -family housing) buildings to assist evacuation and sheltering in place. 11.5.2.6. Addition of access enhancements such as secondary access points, fire lanes, ambulance parking spaces etc. 11.5.2.7. Installation of incident reduction features such as grab bars in senior and disabled housing units. 11.5.2.8. Installation of monitored medical alarms. 11.5.2.9. Installation of alarm monitored defibrillators in public areas of multi -family housing, places of assembly, and public buildings. 2 0 a 11.5.2.10. Impact Fees. o J C 11.5.3. Selected mitigation measures should be relational to the risk imposed by the development and its use. Time is the critical issue in the delivery of emergency fire and 0M medical services. Mitigation measures should be appropriate and adequate to achieve a level of public safety that would be equivalent to PSF's achievement of response time o standards within a reasonable, six -year period. N E 261Page PSRFA 2023 Mitigation and Level of Service Policy Q Packet Pg. 211 6.E.c 12. Developer Agreements 12.1. Developer agreements may be required for all developments occurring within PSF service area when impact or level of service fees alone, do not adequately mitigate the risk of the new development or ensure concurrency. When determined by the Chief or his designee, PSF and the development applicant shall enter into a mitigation agreement that clearly identifies all mitigation necessary to maintain fire service concurrency. 12.2. Basis for Calculating Impact and Level of Service Fees (Appendix A): 12.2.1. Boundaries: As a point of reference, PSF boundaries and resources deployed within those boundaries shall be used to determine the service capacity according to PSF's adopted response time standards. This policy shall be applied to all or administratively defined areas within the boundaries of PSF. 12.2.2. Property Categories: Properties are grouped by three basic categories, residential, commercial, and regional commercial. 12.2.2.1. Residential properties shall include both single family and multifamily units. 12.2.2.2. Commercial property shall be those property uses that would otherwise be classified as industrial, business, retail sales and services, wholesale sales, storage, assisted care facilities, churches and medical facilities. 12.2.2.3. A "regional commercial" designation may be applied to commercial properties when by design, location, and business plan is intended to serve a regional largely non-resident population. Regional commercial designations are likely to occur near regional transportation, shopping and entertainment centers, places of assembly, and will produce fire service impacts that are much higher than like properties in other areas serving resident populations. 12.2.3. Capital Improvements: PSF's Capital Facilities and Equipment Plan identifies the r resources and revenue needed to provide adequate service and maintain public M health and safety over a 20-year planning cycle. Each year an updated Six Year Capital Improvement Plan shall be adopted to provide current levels of service and .o provide the basis for updating construction and equipment costs and impact and level a- of service fees. 0 J C O 12.2.4. Fire Department Service Demand: Past demand for fire department services to property categories identified above, shall be used to predict future service level demand to those proposed property types. The percentage of service use by new development and its impact on PSF Service Levels shall be used to determine N appropriate and relational contributions for each property type (see Appendix A, Res/Com Split). Needed expenditures for capital improvements identified in PSF's 271Page PSRFA 2023 Mitigation and Level of Service Policy Q Packet Pg. 212 6.E.c Capital Facilities and Equipment Plan will be the basis for determining the construction and equipment costs (C&E) which are used in calculating impact fees and level of service contributions. 12.2.5. Usage Factor: The specific use of fire services by land use category. Use factors are based on actual incident rates. (See appendix A) 12.2.6. ERF (Effective Response Force) Factor: The minimum amount of staffing and equipment that must reach a specific emergency location within the maximum adopted level of service time capable of fire suppression, EMS and/or another incident mitigation. 12.2.7. New Development Share: That portion of C&E to be paid for by new development. New Development share is used to assure that new development pays only for improvements related to growth and maintenance of fire service concurrency. 12.2.8. Projected Development: The 20-year growth projections found in PSF's Capital Facilities and Equipment Plan will be the basis for PSF calculations of future dwelling units and future square -footage of commercially developed properties. PSRFA 2023 Mitigation and Level of Service Policy /I 0 a O J C O R Cl M N O N r C N E 28IPage Q Packet Pg. 213 6.E.c 13. Mitigation Methodology and Fee Application 13.1. New Development Assessment: PSF shall pursue all appropriate mitigations necessary to maintain public safety and fire service concurrency through the provisions provided by the Growth Management Act (GMA), State Environmental Protection Act (SEPA), Washington State subdivision codes, and the adopted land use regulations in the authority having jurisdiction. 13.1.1. Impact Fees & Mitigations 13.1.1.1. In the PSF response area, where fire service impact fees have been adopted by the Authority Having Jurisdiction, will be assessed based on established fees found in Appendix A. Total fees will be calculated based on worksheets found in Appendix B or C. 13.1.1.2. PSF staff will determine appropriate non -fee mitigations that may be necessary in addition to impact fees to provide for adequate built-in protection or mitigations necessary for fire service concurrency to the proposed development. 13.1.1.3. PSF staff shall consider developer submitted alternate mitigations and fee amounts presented in a study that provides acceptable alternatives to the mitigations found in this policy. 13.1.2. Level of Service Fees & Mitigations 13.1.2.1. In areas where fire service impact fees have not been adopted in support of PSF by the authority having jurisdiction to permit building and land uses, each new development when proposed, and upon notice of application, shall have their direct impacts assessed and their appropriate mitigation options determined by PSF staff. 13.1.2.2. Appropriate Level of Service Contribution fees will be calculated and determined by applying the formula found in Appendix A. 2 0 a 13.1.3. Impact and Level of Service Fee Reduction: o r_ 0 13.1.3.1. Where automatic fire sprinklers are voluntarily installed in single family residential occupancies in compliance with RCW 82.02.100 a reduced fee equal to 70% of the impact or level of service fee shall serve to mitigate the costs of needed EMS and rescue N resources. N E 291Page PSRFA 2023 Mitigation and Level of Service Policy Q Packet Pg. 214 6.E.c 13.1.4. Determination of fee - Adjustments - Exception - Appeals 13.1.4.1. The developer may be entitled to a credit for the value of any dedication of land for, improvements to, or new construction of any system improvement provided by the developer to fire protection facilities identified in the PSF Capital Plan. 13.1.4.2. The standard impact or level of service fee may be adjusted in one of the following circumstances: 13.1.4.2.1 The developer demonstrates that the impact fee was improperly calculated; or, 13.1.4.2.2. Where unusual circumstances are identified by the land use authority having jurisdiction, the developer or PSF staff, the fee may be adjusted in specific cases to ensure that impact fees are imposed fairly. Adjustments will be determined jointly by the director for the land use authority having jurisdiction and PSF's designee. 13.1.4.3. In cases where a developer requests an independent fee calculation, adjustment exception or a credit pursuant to RCW 82.02.060(6), PSF's designee will consult with the director for the land use authority having jurisdiction prior to making the final fee determination. 13.1.4.4. A developer may provide studies and data to demonstrate that any factor used by PSF may not be appropriately applied to the development proposal. 13.1.4.5. Any appeal about fee amounts shall follow the process for the appeal of the development application in the authority having jurisdiction for land use approval. 13.1.4.6. Impact fees may be paid under protest to obtain a building permit or a 1 manufactured home permit. a 0 J C O R Cl M N O N r C N E 30IPage PSRFA 2023 Mitigation and Level of Service Policy Q Packet Pg. 215 6.E.c 13.1.5. Fee Collection Policy 13.1.5.1. Payment of impact fees shall comply with the guidelines of chapter 82.02 RCW, applicable implementing city/county codes, and will be collected by the jurisdiction having authority at time of permitting, or as defined by a required development agreement. Impact or level of service fees shall be based on the most recently adopted formula and fees. Any fees paid later than required shall be subject to interest at a rate of one (1) percent per month. 13.1.5.2. All impact fees collected by the authority having jurisdiction shall be held in separate account, transferred to PSF with interest, where they shall be held in a reserve account used to fund PSF's Capital Improvement Plan. If impact fees are not utilized within ten years of receipt, a refund will be issued to the developer with interest. 13.1.5.3. All level of service fees collected, shall be held by PSF in a reserve account used to fund PSF's Capital Improvement Plan. If a level of service fees is not utilized within five years of receipt, a refund will be issued to the developer with interest. 13.1.6. Multi -Family common space credit 13.1.6.1. Each MF dwelling unit shall be credited 50 square feet toward common spaces (not including commercial spaces) in other parts of residential portions of the structure. Total common spaces within the residential portion of the structure exceeding the sum of 50 square feet times the number of total dwelling units shall be assessed the per square foot fee identified in Appendix A for Commercial/Industrial properties for each square foot of common space exceeding the credited amount. 13.1.6.2. Common space credits per dwelling unit shall not apply to mixed use developments where separate commercial and parking spaces are not part of the common living areas of the multi -family space. PSRFA 2023 Mitigation and Level of Service Policy /I 0 a O J C O R Cl M N O N r C N E 31Page Q Packet Pg. 216 6.E.c 13.1.7. Fee Exempt Properties 13.1.7.1. Shelters or dwelling units for temporary placement, which provide housing to persons on a temporary basis not exceeding two weeks. 13.1.7.2. Rebuilding or remodeling of a legally established structure destroyed or damaged by fire, flood, explosion, act of nature or other accident or catastrophe; provided, that a building permit for the rebuilding or remodeling is issued within one year after such damage or destruction occurs. The exemption shall not apply to any additional structure or expansion of the original square footage that is proposed to be built on the same tax parcel on which the structure that was damaged or destroyed is being rebuilt or remodeled. 13.1.7.3. Projects in which existing dwelling units are converted into condominium ownership and where no new dwelling units are created. 13.1.7.4. Any development activity that is exempt from the payment of an impact fee pursuant to RCW 82.02.100(1), as amended. 13.1.7.5. Any development activity for which fire impacts have been mitigated pursuant to a voluntary agreement entered into with PSF to pay fees, dedicate land or construct or improve fire facilities; provided, that the agreement predates the effective date of impact fee imposition. 13.1.7.6. Any development of 200 square feet or less that does not use or store hazardous materials that would create a life safety risk. 13.1.7.7. Alterations of an existing nonresidential structure that does not expand the useable space and that does not involve a change in use. 13.1.7.8. Demolition of or moving an existing structure within PSF from one site to another. 0 13.1.7.9. Miscellaneous improvements that do not create additional demands and need for fire protection facilities, including, but not limited to, fences, walls, swimming pools, o and signs. o M 13.1.7.10. Alteration or expansion of or remodeling of an existing dwelling or structure where the use is not changed. o N r C N E 32Page PSRFA 2023 Mitigation and Level of Service Policy Q Packet Pg. 217 6.E.c 13.1.7.1 1. Construction of an accessory dwelling unit on a parcel with an existing single- family dwelling unit; provided however, that this shall only exempt the construction from two-thirds of the normal residential impact fee that would otherwise apply. 13.1.7.12. Pursuant to RCW 82.02.100(2), where automatic fire sprinklers are voluntarily installed in single family residential occupancies, a reduced fee equal to 70% of the impact or level of service fee shall serve to mitigate the costs of needed EMS and rescue resources. 13.1.7.13. Existing structures retained and incorporated into a new subdivision of land 13.1.8. Agreements 13.1.8.1. All mitigation agreements between PSF and developers shall be recorded as a lien against the property of the proposed development. Upon receipt of payment, PSF will promptly notify the appropriate authority having jurisdiction and remove any encumbrances recorded against the appropriate property. PSRFA 2023 Mitigation and Level of Service Policy /I O a O J C O R Cl M N O N r C N E 33Page Q Packet Pg. 218 6.E.c 14. PSF Funding Share 14.1. PSF Funding Participation: There is currently an identified need for additional fire facilities and equipment in PSF related to growth that occurred prior to this policy. Total funding of PSF's Capital Facilities and Equipment Plan is split between PSF and new development. New development through impact fees or level of service fees shall only be required to fund that share related to new growth. PSF will share in the expense of needed resources as outlined below: 14.1.1. PSF will be directly responsible for the percentage of construction and equipment costs beyond the growth share determined for new development. 14.1.2. PSF will contribute shortages because of loss of, or default on collections of impact and level of service fees. 14.1.3. Estimated revenues are never fully realized from development and PSF will need to supplement shortages. 14.1.4. PSF will contribute the actual construction and equipment costs exceeding original estimates. 14.1.5. Payment of unanticipated costs associated with implementing PSF Capital Improvement Plan. 14.1.6. Advancing funds for capital expenses before total collection of impact fee or level of service contributions. 14.1.7. Management of this policy, and the Capital Improvement Plan. PSRFA 2023 Mitigation and Level of Service Policy /1 O a O J C O R Cl M N O N r C N E 341Page Q Packet Pg. 219 6.E.c 15. Adequate Provisions for Public Safety, Limitations, Intent of Concurrency 15.1. The safety and welfare of current and future residents of PSF is of paramount concern. It is recognized that this policy may have limitations and may not provide definitive guidance for effective mitigation of direct development impacts on PSF's service capacity in all cases. 15.2. It is not the intent of this policy to limit PSF's staff in making decisions outside of this policy where those decisions and mitigation options serve the intent of maintaining concurrency with development and protecting PSF's service capacity, making rational and relational mitigation requests appropriate to the level of risk, and protecting the safety of the public and firefighters in a fair and consistent manner. 16. Policy Review and Adjustment 16.1. This policy will be reviewed and amended annually. This review will include updates to reflect current level of service capacity. Amendments will be made consistent with the annual revision of the six (6) year Capital Improvement Plan and shall be approved through a resolution of PSF's Governance Board. PSRFA 2023 Mitigation and Level of Service Policy 0- 0 (L U) O J C O O CO) N O N C O E 35Page Q Packet Pg. 220 6.E.c Appendix A Impact Fee Formula Calculation System wide Residential/ Usage ERF New Projected New Land Use Type C&E Commercial Factor Factor Dev Units 2014 - Impact Fee Split Share 2035 Residential Single -Family $108,673,000 58% 62% 1.08 80% 14,200 Units $2,377.75 F U Multi -Family 38% 1.4 $1,889.13 Commercial Commercial/Industrial 33% 2 85% $2.08 F Hospital/Medical Clinic/ 26% 2 95% $1.83 Civic/School/Church $108,673,000 42% 12,312,100 SF S( Senior Living/Assisted Care 21 % 3 95% $2.22 Service - Hotel/Restaurant/Etc. 20% 2 95% $1.41 LOS Formula Definitions Land Use Type: Defines the land use types and structures that are assessed impact fees • System wide CBE: The construction and equipment costs for the 20-year time span of the Puget Sound RFA's Master Capital Facilities and Equipment Plan. This cost is updated based on a combination of updated 6-year capital need changes and consumer price index (CPI) increases. • Res/Com Split: Percentage of annual emergency responses by property type; Residential = 58%, Commercial = 42%. • Usage Factor: The portion of Res/Com Split that emergency response resources are used by a specific property type. • ERF Factor: The ERF or effective response force factor represents the size of the first alarm emergency response in numbers of firefighters and equipment that is needed to effectively handle the risk posed by that property type. • New Dev Share: Represents the portion of C&E costs assigned to new development. The remaining portion is to be paid for by the RFA through annual tax collections. • Projected New Units: Defines the number of new units projected to be constructed within Puget Sound Regional Fire Authority service area between 2014 and 2035 Packet Pg. 221 6.E.c Impact Fee Amount: Represents the maximum fee to be paid by new development for each specific property type. This fee amount may be reduced by 30% for single-family homes only if an automatic sprinkler system is installed voluntarily. PSRFA 2023 Mitigation and Level of Service Policy H 371Page Packet Pg. 222 p"Gr PUGET SOUND ' REGIONAL FIRE AUTHORITY Project Permit # �ouo INTERNATIONALLY ACCREDITED FIRE AGENCY Appendix B Puget Sound Regional Fire Authority Impact Fee Calculation for New Residential Development Date of Analysis: Project Address: Project City: Land Parcel # Impact Fee category (check one) and rate: Single -Family Impact fee rate: $2,377.75/ Unit Multi -Family Impact fee rate: $1,889.13/ Unit Optional Fee Credit for Single -Family Only: Sprinklers installed voluntarily in SFR(circle one): YES: 30% Total Fee Calculation: Impact Fee Rate = Residential units in development x NO: 0% Total impact fee amount $ New Residential Impact Fee to be assessed: Total impact fee amount $ - optional fee credit for SFR 6.E.c Packet Pg. 223 Project Permit # 6.E.c Use for Multi -Family Only Multi -Family Common Space Calculation: Total Common Space in development SF - Residential units in development units x 50 SF Common Space area to be assessed SF Commercial/Industrial Impact fee rate: x $2.08 S F Common Space Impact Fee amount Total New Multi -Family Impact Fee to be assessed: New Residential IF amount $ + Common Space IF amount I Packet Pg. 224 pUG$p PUGET SOUND g REGIONAL FIRE AUTHORITY Project Permit # gauuo INTERNATIONALLY ACCREDITED FIRE AGENCY Appendix C Puget Sound Regional Fire Authority Impact Fee Calculation for New Commercial Development Date of Analysis: Project Address: Project City: Land Parcel # Impact fee category (check one) and rate: Commercial/Industrial Hospital/Medical/Civic/ School/Church Senior Living/Assisted Care Service-Hotel/Restaurant/Etc. Total fee calculation: Impact fee rate = Square footage of x development r Impact Fee to be assessed: Total impact fee amount = $ L Impact fee rate: $2.08 / SF Impact fee rate: $1.83 / SF Impact fee rate: $2.22 / SF Impact fee rate: $1.41 / SF 6.E.c Packet Pg. 225 Date: Time: Place: I. KENT WAS M IN G 7 0 N October 4, 2022 5:38 p.m. Chambers CALL TO ORDER Pending Approval City Council Workshop Workshop Regular Meeting Minutes October 4, 2022 Council President Boyce called the meeting to order. Attendee Name _ Title Status Bill Boyce Council President Present Arrived Brenda Fincher Councilmember Present Satwinder Kaur Councilmember Excused Marli Larimer Councilmember Present Zandria Michaud Councilmember Present Toni Troutner Councilmember Councilmember Present Present Les Thomas Dana Ralph Mayor Present PRESENTATIONS 2023-2024 Biennial Budget Paula Painter 90 MIN Finance Director, Paula Painter presented information on the 2023-2024 Biennial Budget. Special Revenue funds for the period of 2022 through 2024 were detailed. Major Changes were reviewed, including 2023 and 2024 changes to the shift in funds between the Capital Resources Fund, Criminal Justice Fund and Human Services Fund. 100% of sales tax and majority of utility taxes will reside in General Revenue. Painter talked about the two changes to the Criminal Justice Fund: 1). budgetary modification to high crime revenue, and 2). adjustments for red light camera revenues due to the increase in revenues expected from adding 6 new intersections. Human services - Housing sales tax As funds are coming into the organization, the City can more accurately budget Painter talked about the major changes in expenditures related to the Street Operating Fund and Capital Resources Fund. ZA Packet Pg. 226 City Council Workshop Workshop Regular October 4, 2022 Meeting Kent, Washington Minutes ..............................................................................................................................................................................................................................................................................................._......................................................................................................................................................................................................... Changes to the Capital Resources Fund include mainly transfers out. Special Revenue Funds - Major expenditure changes to the following funds that will include the addition of 1 FTE: Street Operating Capital Resource Funds Criminal Justice Fund Human Services Fund ShoWare Operating Fund Painter provided information about the $2M for Kent East Hill Operations Center, including the Police Department's share of the costs. Painter provided responses to the following Council: Red -Light Camera Fund (Question #6) How camera revenue is left over or not budgeted? Start fund balance of nearly $1.8M New revenues for 2023, est. $510K questions submitted by the much of projected red light Painter reviewed estimated beginning fund balance, total new revenues, baseline expenses, addition of judicial specialist, fee for red light cameras and body worn camera costs. Affordable Housing Sales Tax (Question #3) What is the difference between the affordable housing sales tax and the housing sales tax mentioned in the graph? Affordable Housing Sales Tax relates to HB 1406 Housing Sales Tax relates to HB1590 Affordable Housing Sales Tax City began collecting in late 2020 - expires after 20 years - limited to nearly $200K per year. With House Bill 1406, the sales tax rate did not increase. It allowed the City to receive a portion of the State's sales tax for affordable or supportive housing. Revenues must be used for affordable and supportive housing. Housing Sales Tax City began collecting in 2021. House Bill 1590 provided the City with the authority to increase our sales tax rate by 0.1% for housing and homelessness needs including mental and behavioral health services. 60% of the revenues must be used for construction or acquiring affordable housing, constructing or acquiring behavioral health -related facilities, etc. The City is part of SKHHP. 40% of funds must be used for behavioral health programs/services or housing -related services. Page 2 of 3 Packet Pg. 227 City Council Workshop Workshop Regular October 4, 2022 Meeting Kent, Washington Minutes ................................................................................................................................................................................................................................................................................................_......................................................................................................................................................................................................... Painter talked about the Water, sewer, drainage, solid waste utility funds and the golf complex fund and what is predicted through 2024. Painter reviewed major changes in expenditures for the Internal Service Funds, including the adjustments in revenues from departments for the Information Technology Fund, Facilities Fund and Workers Compensation, Liability & Property Insurance Funds. Painter walked the council through the upcoming meeting timeline: Public hearing tonight on budget and six year CIP Workshop October 5t" 'c Workshop October 181" October 18t" City Council public hearings Operations and Public Safety on November 1st c Adopt budget during November 15t" City Council Meeting a a a Meeting ended at 6:06 p.m. KLvv&-,rley A. Kamo�ta- City Clerk Page 3 of 3 Date: Time: Place: 1. 2. 3. KENT WAS M IN G 7 0 N October 4, 2022 7:02 p.m. Chambers CALL TO ORDER/FLAG SALUTE Mayor Ralph called the meeting to order. ROLL CALL Pending Approval Kent City Council City Council Regular Meeting Minutes October 4, 2022 Attendee Name Dana Ralph 1Title Mayor Status Arrived Present Present Present Bill Boyce Council President Brenda Fincher Councilmember Satwinder Kaur Councilmember Excused Marli Larimer Councilmember Present Toni Troutner Councilmember Present Les Thomas Councilmember Councilmember I Present Present Zandria Michaud AGENDA APPROVAL A. I move to approve the agend as presented. RESULT: MOTION PASSES [UNANIMOUS] MOVER: Bill Boyce, Council President SECONDER: Les Thomas, Councilmember AYES: Boyce, Fincher, Larimer, Troutner, Thomas, Michaud 4. PUBLIC COMMUNICATIONS A. Public Recognition 1. Employee of the Month Mayor Ralph recognized Officer Luke Brandeberry as the City's October, 2022 Employee of the Month. Chief Padilla expressed words of appreciation for Officer Brandeberry. 2. Domestic Violence Awareness Month Mayor Ralph presented the Proclamation for Domestic Violence Awareness Month to Angela Mercado, the Executive Director of DAWN. Mercado expressed appreciation of the proclamation and of the City's support. ZA Packet Pg. 229 Kent City Council City Council Regular Meeting October 4, 2022 Minutes Kent, Washington B. Community Events Council President Boyce provided a recap of the upcoming events at the accesso ShoWare Center. Councilmember Michaud invited the public to attend the two upcoming Kent Parks Conservation Events: October 15th from 10-3 p.m. at Riverview Park and the Releaf event on October 291h from 9-noon at Mill Creek Canyon Earthworks Park. Councilmember Fincher advised of upcoming Spotlight Series events. r C. Economic and Community Development Report Chief Economic Development Officer, Bill Ellis presented the quarterly 0 Economic Development updated. 0 L Ellis is tracking recovery that continues to show the increase in consumer Q spending that has nearly caught up to pre -pandemic numbers. The stockpiling of consumer of goods has led to overstocked inventory issues. Spending is shifting to "experiences" (travel fueling wage, job growth in hospitality). The central banks are seeking to tamp demand in response to inflation. Shipping Signs • U.S. shippers are seeing a 20% drop in ocean freight orders. • The declines include machinery, household products, industrial products and some apparel. Spending to see signs that the product/good is falling. • Ocean carriers are canceling as much as 50% of sailings to rebalance vessel capacity to demand. • Freight prices on one key route from Asia to the West Coast are now down more than 80% from last year. Demand ... for now? • Lots of new construction absorbing... rent rates still growing • New build costs also growing • E-commerce share of retail sales continues to grow • Forecasts for mild recession; will there be increases in warehouse vacancies There is strong leasing for now as manufacturing companies are moving in. 5. REPORTS FROM COUNCIL AND STAFF A. Mayor Ralph's Report Mayor Ralph advised that on September 22, 2022, she rescinded her COVID- Page 2 of 7 Packet Pg. 230 Kent City Council City Council Regular Meeting October 4, 2022 Minutes Kent, Washington 19 State of Emergency proclamation. Mayor Ralph serves on the Sound Cities Association Puget Sound Regional Council Transportation Policy Board that is working on the Regional Transportation Plan and determining priorities around safety and the climate. Mayor Ralph recently met with the new CEO of Sound Transit. They talked about Sound Transit's commitment to South King County to ensure those cities are not an afterthought on transit development. N Mayor advised of new community events, including "Drinks in the Driveway" (soda pop) with neighborhoods. B. Chief Administrative Officer's Report o Chief Administrative Officer, Pat Fitzpatrick advised the Council will hold a o special City Council Workshop Retreat on October 5t" to work through the a budget. There is no Executive Session tonight and his report is included in g today's agenda packet. a C. Councilmembers' Reports o Council President serves as the Chair of the City's Operations and Public N Safety Committee and provided a recap of the Camping Ordinance agenda N item from today's meeting. Council President Boyce serves as the Chair of the City Council Workshop and provided a recap of the 2023-2024 Biennial Budget presentation from today's workshop. Council President Boyce advised the Sound Cities Association will announce the new Executive Director on October 7cn Councilmember Michaud serves on the Sound Cities Association Regional Law, Safety and Justice Committee that recently received a presentation from the Kirkland Police Chief regarding their gun buyback program. There was also a presentation from the non-profit, Alliance for Gun Responsibility relating to options for local leaders for gun violence prevention. Councilmember Larimer serves on the Sound Cities Association Affordable Housing Committee that is reviewing housing targets by jurisdiction. Councilmember Troutner serves as Vice Chair on the Sound Cities Association Regional Transit Committee that received an update on Rapid Ride development, flexible mobility services and the Ride Pingo program. Councilmember Fincher serves as the Chair of the City's Public Works Committee and provided a recap of the agenda items from the October 3ra Page 3 of 7 Packet Pg. 231 Kent City Council City Council Regular Meeting October 4, 2022 Minutes Kent, Washington meeting. Councilmember Fincher serves on the Sound Cities Association Mental Illness and Drug Dependency Oversight Committee King County that is reviewing their budget in addition to discussing the Neighborhood House program. Councilmember Thomas serves on the Puget Sound Regional Fire Authority Governance Board next meeting is October 51" at 5:30 p.m. at station 78. 6. PUBLIC HEARING a� A. First Public Hearing on the 2023-2024 Biennial Budget Mayor Ralph provided an overview of the public hearing process. 4- 0 Mayor Ralph opened the public hearing. o L Finance Director, Paula Painter presented the staff report on the 2023-2024 Q Biennial Budget. S Painter responded to Councilmember Thomas' question regarding the increase to the insurance allocations. Cliff Cawthon, a Kent Resident provided public comment on the 2023-2024 biennial budget. I move to close the public hearing. RESULT: MOTION PASSES [UNANIMOUS] MOVER: Bill Boyce, Council President SECONDER: Les Thomas, Councilmember AYES: Boyce, Fincher, Larimer, Troutner, Thomas, Michaud B. First Public Hearing on the 2023-2028 Capital Improvement Plan Mayor Ralph provided a brief overview of the public hearing process and opened the public hearing on the 2023-2028 Capital Improvement Plan. Finance director, Paula Painter provided details on the 2023-2028 Capital Improvement Plan. Council did not have any questions. There was no public comment. I move to close the public hearing. Page 4 of 7 Packet Pg. 232 Kent City Council City Council Regular Meeting Minutes RESULT: MOVER: SECONDER: AYES: MOTION PASSES [UNANIMOUS] Bill Boyce, Council President Les Thomas, Councilmember Boyce, Fincher, Larimer, Troutner, Thomas, Michaud 7. PUBLIC COMMENT October 4, 2022 Kent, Washington TJ Petersen, a Kent resident provided public comment on homelessness in Kent and the camping ordinance discussed during today's Operations and Public Safety Committee meeting. Bev Williams, a Kent resident spoke in support of the camping ordinance discussed during today's Operations and Public Safety Committee meeting. Williams expressed appreciation for the Council voting to move the ordinance onto the Council. Van Hurst, a Kent resident, expressed appreciation of the City Staff working to clear parked vehicles in the 801" Place South corridor. Hurst also expressed appreciation of staff referring to the Thunderbirds rather than the Seattle Thunderbirds. Cliff Cawthon, a Kent resident, provide comments in opposition to the City's camping ordinance. Tye Whitfield, a Kent resident, spoke in opposition of the camping ordinance S. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Bill Boyce, Council President SECONDER: Les Thomas, Councilmember AYES: Boyce, Fincher, Larimer, Troutner, Thomas, Michaud A. Approval of Minutes 1. City Council Meeting - City Council Regular Meeting - Sep 20, 2022 7:00 PM 2. City Council Meeting - City Council Special Meeting - Sep 27, 2022 5:00 PM 3. Council Workshop - Workshop Special Meeting - Sep 27, 2022 5:30 PM B. Payment of Bills - Approve N a� r 4- 0 0 a Page 5 of 7 Packet Pg. 233 Kent City Council City Council Regular Meeting October 4, 2022 Minutes Kent, Washington MOTION: I move to approve the payment of bills received through 9/15/22 and paid on 9/15/22 and approve the checks issued for payroll 9/1/22-9/15/22 and paid on 9/20/22, all audited by the Operations and Public Safety Committee on 9/20/22. C. Excused Absence for Councilmember Thomas - Approve MOTION: I move to approve an excused absence for Councilmember Thomas for the September 27, 2022 City Council meeting. D. Excused Absence for Councilmember Kaur - Approve MOTION: I move to approve an excused absence for Councilmember Kaur for the October 4, 2022 City Council meeting. E. Agreement with Pause, Inc for Staff Training - Authorize MOTION: I move to authorize the Mayor to sign a Professional Services Agreement with Pause, Inc. for staff training, in an amount not to exceed $154,000.00, subject to final terms and conditions acceptable to the Chief Administrative Officer and City Attorney. F. Agreement with Nelson Electric, Inc. for Corrections Internal Cameras - Authorize MOTION: Authorize the Mayor to sign a Public Works Agreement with Nelson Electric, Inc., in an amount not to exceed $150,000, for the purchase and installation of internal cameras at the Kent Correctional facility, subject to final contract terms and conditions acceptable to the IT Director and City Attorney. G. Agreement with TriVan Truck Body to Construct Two Water Truck Bodies - Authorize MOTION: I move to authorize the Mayor to sign a contract with TriVan Truck Body, in the amount of $439,358.45 for the construction of two Water Truck Bodies, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. H. Amendment with Verra Mobility/ATS for Additional Red Light Cameras - Authorize N r c 4- 0 0 L a Q Page 6 of 7 Packet Pg. 234 Kent City Council City Council Regular Meeting Minutes October 4, 2022 Kent, Washington MOTION: I move to authorize the Mayor to sign the Third Amendment to the Professional Services Agreement with Verra Mobility, extending the term through May 30, 2028, and authorizing the installation of additional red light cameras at six new locations, subject to final terms and conditions acceptable to the City Attorney and Police Chief. I. Office of the Washington State Auditor Engagement Letter for the 2021 Audit - Authorize MOTION: I move to authorize the Mayor and Finance Director to sign the Engagement Letter with the Office of the Washington State Auditor for the 2021 audit. J. Amendment to Contract with Compulink Management Center, Inc. - Authorize MOTION: I move to authorize the Mayor to sign a contract amendment with Compulink Management Center, Inc. to extend the contract term to run concurrently with the state's contract, to authorize future purchases within budgets previously established by Council, and to ratify all prior acts consistent with this motion and the contract amendment. 9. OTHER BUSINESS None. 10. BIDS None. 11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION None. 12. ADJOURNMENT Mayor Ralph adjourned the meeting. Meeting ended at 8:07 p.m. Ki4�ley A. KoTno-to- City Clerk Page 7 of 7 Packet Pg. 235 KENT WAS M IN G 7 0 N Date: October 5, 2022 Time: 8:36 p.m. Place: Green River College at the Kent Station I. CdA4M%ZIS7:707=1:7 Pending Approval City Council Workshop Workshop Special Meeting Minutes October 5, 2022 Attendee Name Bill Boyce Brenda Fincher Satwinder Kaur Title Council President Councilmember Councilmember Status Arrived Present Present Present Marli Larimer Councilmember Present Zandria Michaud Councilmember Present Toni Troutner Councilmember Present Les Thomas Councilmember Present Dana Ralph I Mayor Present PRESENTATIONS 2023-2024 Biennial Budget Mayor Ralph provided opening remarks. Paula Painter Finance Director, Paula Painter expressed appreciation of the work of staff to assist in compiling the budget. All departments will report out on their budget. Municipal Court - Margaret Yetter, Court Administrator, reviewed the one request for a judicial specialist starting in July to cover the additional work generated from the six new intersections. Police - Assistant Chief Hemmen reviewed the requests from the Police Department: Unfreeze evidence position in the records division and unfreeze corrections officer position. Request for a temporary Corrections Commander for 6 months so current commander can train prior to retiring. Court Security Officer - Increase 1 FTE to bring staffing up to 2 FTEs Office Tech 3 traffic school coordinator - Reclass to 1 FTE administrative Assistant II to coordinate traffic school and provide administrative support in training. Recruiting and first aid supplies - Increase current recruiting budget and first aid supplies that routinely expire. as 0 0 L 0. 0. Q Packet Pg. 236 City Council Workshop Workshop Special October 5, 2022 Meeting Kent, Washington Minutes Car per officer program - 6 cars/year over next 2 years + 6 additional cars to cover for cars that are in catastrophic accidents Jail population management - Funds to pay to send inmates to Yakima to manage jail population. Flock system - Software for automated license plate detection to be used for prevention and investigations. Investigation technology - funding to pay for licenses, POD trailers, etc. Economic and Community Development - Kurt Hanson, Economic and Community Development Department Director detailed his department's requests that are all funded with existing revenue generated from permit fees: Extend current TLT Office Tech in permit center for one additional year to the end of 2024. 2 TLT Plans Examiner Positions - request to convert to permanent. New position for a GIS Data Analyst Planner Position - Convert current Sound Transit -funded position (TLT) into an FTE Talent Development Initiative Human Resources - Teri Smith, Human Resources Director, provided details on her department's requests: Extension of TLT Benefits Analyst for additional 4 years to the end of 2026 that is funded with ARPA dollars Workday Training Credits for HR and Payroll staff Workday Collaborative Solutions - company that helped city implement Workday - to provide for continuous support for HR/Finance Staff Administration - Uriel Varela, Race and Equity Manager provided details on his budget requests: Translation of vital documents - Language Access Plan portion of Equity Strategic Plan - This is the first actionable step out of the Strategic Plan. Implementation of the Strategic Plan (47 total actionable items) funds to contract with consultants for actionable steps Mandatory training - 4 years Parks - Julie Parascondola, Parks Director reviewed her Department's requests: Operating Requests: Parascondola provided statistics on the Parks outreach efforts with the public and provided an overview of the Human Services Agency Contract funding recommendations: Parks, Recreation & Community Services General Fund requests: Q Page 2 of 4 Packet Pg. 237 City Council Workshop Workshop Special October 5, 2022 Meeting Kent, Washington Minutes Pirn-M-inn Extend 3 Year TLT to a 5 years for the Senior Center to engage BIPOC seniors in the community. Increase average wage for temporary, part time staff by $1.5/hour. Park Operations Restore 2 FTE's MW II 1 FTE Volunteer Coordinator - Work on the Green Kent Stewardship Program and Grant Program work Garbage handling in parks Contract with Security Company for locking parks Hazardous Tree Removal - ARPA use over 4 years Councilmember Larimer suggested setting aside funds for tree replacement. Parks Capital Requests Parascondola detailed all of the Parks capital improvement project requests that include: Restore funds to Riverbend that were lost during COVID - Those funds will use towards capital investments. Facilities $10m, one time investment to address issues. Parascondola detailed all of the General Facility requests Parascondola talked about the Kent East Hill Operations Center and the phases of work being planned. Phase I is complete - demo site, preliminary erosion, temporary buildings. Phase II build on the site The KEHOC will be utilized by the Public Works and Parks Operations departments, along with the Police Department for storage. Update and complete design in 2023, start construction in 2024. Parks, Public works and Police are contributing funds. Parascondola addressed questions about the changes anticipated for City Hall and the Centennial Center. Public Works - Chad Bieren, Public Works Director detailed his departments requests: Extend TLTs Convert existing TLT to a permanent position for the right-of-way group Convert TLT environmental engineering Tech II to work on wetland mitigation Convert GIS analyst II TLT to work on utility asset management Convert TLT Construction Inspector Convert Civil Engineering Designer II TLT Q Page 3 of 4 Packet Pg. 238 City Council Workshop Workshop Special October 5, 2022 Meeting Kent, Washington Minutes Bieren reviewed Public Work's Street Capital requests. Accesso ShoWare Center -General Manager, Tim Higgins reviewed his budget requests. The Shuddered Venue Operators Grant - (accesso ShoWare received $4.575M) can be utilized for other purposes in addition to expenses lost during COVID. Higgins talked about how they plan to invest back into the building - get a return on investments. Higgins went over all of budget requests for 2023- 2024. Information Technology - Mike Carrington, Information Technology Director reviewed all of his department's budget requests. Staffing: Replace agency systems with Temp Employees Senior applications Developer - 4 years Technical Lead - 4-year TLT Technical Support Specialist - Tier 1 Service Desk Support Carrington reviewed his Operating requests in addition to his department's capital requests. Answers and Questions: Painter responded to all of the questions submitted by councilmembers. Boyce expressed appreciation of Mayor's status quo budget and also appreciated the work of the departments and staff in developing this budget. All councilmembers expressed they were comfortable having the Finance Department work to finalize the budget. Any remaining questions by the Council will be resolved before October 18t" Meeting ended at 2:15 p.m. K%*n�Levy A. Kom -to- City Clerk Q Page 4 of 4 Packet Pg. 239 8.B 140 KENT ,, ,, V .L I c , DATE: October 18, 2022 TO: Kent City Council SUBJECT: Excused Absence for Councilmember Thomas - Approve MOTION: I move to approve an excused absence for Councilmember Thomas for the meeting of October 18, 2022. SUMMARY: Councilmember Thomas is unable to attend the October 18, 2022 meetings and has requested an excused absence. BUDGET IMPACT: Packet Pg. 240 8.0 140 KENT ,i,' V.LIGN DATE: October 18, 2022 TO: Kent City Council SUBJECT: Accept the Skyline Sanitary Sewer Extension Project as Complete - Authorize MOTION: I move to authorize the Mayor to accept the Skyline Sanitary Sewer Extension Project as complete and release retainage to Northwest Cascade, Inc. upon receipt of standard releases from the State and the release of any liens. SUMMARY: This project included constructing approximately 550 linear feet of 8" diameter sanitary sewer, 140 linear feet of 6" diameter side sewer, and surface restoration. The final contract total paid was $550,042.17 which is $34,823.71 over the original contract amount of $515,218.46. BUDGET IMPACT: The project was paid for using Sanitary Sewer Funds. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Packet Pg. 241 8.D 140 KENT ,i,' V.LIGN DATE: October 18, 2022 TO: Kent City Council SUBJECT: Accept the Chestnut Ridge Park Renovation Project as Complete - Authorize MOTION: I move to authorize the Mayor to accept the Chestnut Ridge Park Renovation project as Complete, and release retained funds to Key Peninsula Construction upon receipt of standard releases by the State of Washington and the release of any liens. SUMMARY: In January 2022, after a competitive bidding process, the Parks Department contracted with Key Peninsula Construction to complete the Chestnut Ridge Renovation project. All work on this project has been physically completed. The final contract amount including all change orders and tax was $469,235.19. Retained funds of $21,240.37 will be released to Key Peninsula Construction upon receipt of authorizing certificates from Washington State Department of Revenue, Department of Labor & Industries, and Employment Security Department. BUDGET IMPACT: Expense impact to the Chestnut Ridge Renovation capital budget. SUPPORTS STRATEGIC PLAN GOAL: Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. ATTACHMENTS: 1. Chestnut Ridge Renovation Accept (PDF) Packet Pg. 242 8.D.a KENT WASHINOTON 9/27/2022 Rebecca Jones Key Peninsula Construction 15918 Delano Road SW Lakebay, WA 98349 Rebecca, PARKS, RECREATION & COMMUNITY SERVICES Terry Jungman, Parks Planning & Development Manager Parks, Recreation and Community Services 220 4th Avenue South Kent, WA 98032 Fax:253-856-6050 PHONE: 253-856-5110 A final inspection of the Chestnut Ridge Park Renovation was made on 09/19/2022 and the work was found to be completed to the City's satisfaction. This letter constitutes the Notice of Final Completion for this work. Upon confirmation of approved L&I prevailing wage Affidavits online, and Final Acceptance by Kent City Council, a Notice of Completion will be filed with the Washington Department of Labor & Industries, Department of Revenue and Employment Security Department. Retained funds will be released upon receipt of compliance certificates from Washington L&I, Dept. of Revenue and Employment Security Dept. To avoid delays in project closeout and retainage release, please ensure that all prevailing wage affidavits are filed promptly with Washington L&I. Please call or email with questions. Thank you. Regards, -re4'YyJu41�� Terry Jungman Parks Planning & Development Manager Parks Planning & Development Division Parks, Recreation, & Community Services 220 Fourth Avenue South, Kent, WA 98032 253-856-5110 tiungman@KentWA.gov City of Kent Parks, Recreation & Community Services Julie Parascondola, C Packet Pg. 243 8.E 140 KENT ,i,' V.LIGN DATE: October 18, 2022 TO: Kent City Council SUBJECT: Accept the West Fenwick Park Renovation Project as Complete - Authorize MOTION: I move to authorize the Mayor to accept the West Fenwick Park Renovation project as complete, and release retained funds to Terra Dynamics Inc. upon receipt of standard releases by the State of Washington and the release of any liens. SUMMARY: In June 2020, after a competitive bidding process, the Parks Department contracted with Terra Dynamics Inc. to complete the West Fenwick Renovation project. All work on this project has been physically completed. The final contract amount including all change orders and tax was $3,327,481.53. Terra Dynamics Inc. submitted a Retention Bond for this contract in lieu of the standard 5% retainage withholding. The bond will be released to the bonding company upon receipt of authorizing certificates from WA State Department of Revenue, Department of Labor & Industries, and Employment Security Department. BUDGET IMPACT: Expense impact to the West Fenwick Renovation capital budget. SUPPORTS STRATEGIC PLAN GOAL: Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. ATTACHMENTS: 1. West Fenwick Renovation Accept (PDF) Packet Pg. 244 8.E.a KENT WASHINOTON PARKS, RECREATION & COMMUNITY SERVICES Terry Jungman, Parks Planning & Development Manager Parks, Recreation and Community Services 220 4th Avenue South Kent, WA 98032 Fax:253-856-6050 PHONE: 253-856-5110 May 31, 2022 Vern Orr Terra Dynamics Inc. PO Box 2479 Auburn, WA 98071 RE: West Fenwick Park Renovation (PK20-03) Vern: A final inspection of the West Fenwick Park Renovation was made on 05/20/2022 and the work was found to be completed to the City's satisfaction This letter constitutes the Notice of Physical Completion of the West Fenwick Park Renovation project. A Notice of Completion will be filed with the Washington Department of Labor & Industries, Department of Revenue and Employment Security Department upon 1) confirmation of approved prevailing wage affidavits by all contractors and subs, and 2) Final Acceptance by Kent City Council. To avoid delays in project closeout please ensure that all prevailing wage affidavits are filed promptly with Washington L&I. Please call or email with questions. Thank you. Regards, re4l►ly Juwq+na'v Terry Jungman Parks Planning & Development Manager Parks Planning & Development Division Parks, Recreation, & Community Services 220 Fourth Avenue South, Kent, WA 98032 253-856-5110 tiungman(@KentWA.gov City of Kent Parks, Recreation & Community Services Julie Parascondola, C Packet Pg. 245 8.F 140 KENT ,i,' V.LIGN DATE: October 18, 2022 TO: Kent City Council SUBJECT: Accept the Meet Me on Meeker Sidewalk/Riverbend Driving Range Improvements Project as Complete - Authorize MOTION: I move to authorize the Mayor to accept the Meet Me on Meeker Sidewalk/Riverbend Driving Range Improvements Project as complete and release retainage to ICON Materials upon receipt of standard releases from the State and the release of any liens. SUMMARY: This project included constructing a new parking lot at Riverbend Driving Range, Russell Road bike/pedestrian connection to the Green River Trail, and Riverbend frontage improvements on West Meeker Street. Also included, were the construction of new concrete sidewalks, landscaping, irrigation, resurfacing and striping of the existing parking lot, asphalt overlay of the street, a raised concrete crosswalk, new median islands, rapid flashing pedestrian beacons, channelization, street lighting, pedestrian -scale lighting, and parking lot lighting. The final contract amount paid was $2,133,729.77 which is $171,574.51 under the original contract amount of $2,305,304.28. BUDGET IMPACT: The project used budgeted B&O funds, a Transportation Improvement Board grant, and Parks Department capital funding for the Driving Range project. Packet Pg. 246 8.G KENT WASH IN G T O N DATE: October 18, 2022 TO: Kent City Council SUBJECT: Purchase of Play Equipment and Amenities for Morrill Meadows Park - Authorize MOTION: I move to authorize the Parks Director to purchase playground equipment, matting, and site amenities from Landscape Structures Inc. through the King County Director's Association (KCDA) cooperative purchasing agreement, provided those purchases are within the City's established budgets and made during the term of the KCDA contract in effect through April 30, 2023, or any later contract extension KCDA may authorize. SUMMARY: King County Director's Association (KCDA) is a public agency owned by Washington's public -school districts. KCDA's mission is to provide centralized procurement services to member school districts and public agencies that will save them time and money and comply with all legal procurement requirements. The KCDA purchasing cooperative agreement allows the parks department to utilize the Landscape Structures agreement with KCDA to purchase playground equipment directly from Landscape Structures. This purchase will provide playground equipment for the future Morrill Meadows Phase II park renovation project, which will take place during the summer of 2023. Due to extremely long lead times, pre -purchase of this equipment is necessary to keep this project on schedule. A copy of the complete contract document is already on file with the City Clerk's Office, and a copy is attached for Council's review. BUDGET IMPACT: Expense impact to the Morrill Meadows Phase 2 Improvements budget SUPPORTS STRATEGIC PLAN GOAL: Innovative Government - Delivering outstanding customer service, developing leaders, and fostering innovation. Packet Pg. 247 8.G Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. ATTACHMENTS: 1. Morrill Mdws Play Egnnt Purchase KCDA EXHIBIT (PDF) 10/06/22 Parks and Human Services Committee MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS] Next: 10/18/2022 7:00 PM MOVER: Brenda Fincher, Councilmember SECONDER: Zandria Michaud, Chair AYES: Zandria Michaud, Brenda Fincher ABSENT: Satwinder Kaur, Toni Troutner Packet Pg. 248 8.G.a KCDAPURCHA SING COOPERATIVE McOW- 18639- 80TH Ave S. • P.O. Box 5550 • Kent, WA 98064-5550 • Phone 425-251-8115 • Fax 253-395-5402 • www.kcda.org April 22, 2022 Landscape Structures Inc. Attn: Elaine Harkess 601 7th Street S Delano, MN 55328 elaineharkess@playlsi.com The KCDA Board of Directors, at their April 21, 2022 meeting, awarded the following to Landscape Structures Inc. based upon the response to KCDA Bid #22-315, Playground Equipment, Surfacing, & Site Amenities. Landscape Structures, RB Rubber, Zeager, Surface America, Forever Lawn. KCDA also awards Landscape Structures Inc. the installation and site work services included in this solicitation. Manufacturer catalog discounts have been awarded as listed in Attachment B. Freight charges will be FOB shipping point on all deliveries. Please note the bid submitted by Landscape Structures Inc., the award by the KCDA Board of Directors, and the signed award letter, forms a contract based upon the terms and conditions set forth in KCDA Bid #22-315, Playground Equipment, Surfacing, & Site Amenities. This contract is in effect starting May 1, 2022 through April 30, 2023 with options to renew for three one-year periods at the mutual discretion of KCDA and Landscape Structures Inc. Please acknowledge receipt of this contract by signing below and returning to: Karri Wyman at kwyman@kcda.org Company Name Landscape Structures Inc. Signature U�(GgNw V rt Name (printed) Elaine Harkess Title Contract Administrator Date 4/25/22 Phone 763-972-5243 Email elaineharkess@playlsi.com Packet Pg. 249 8.G.a KCA4PURCMSING COOPERATIVE 18639-8P Ave s. • P.O. Box 5550 • Kent, WA 9BOU-5550 • Phone 425-25MI15 • Fax 253-395-5402 • www_kakag COMPANY PROFILE Playground Equipment, Surfacing, & Site Amenities Bid #22-315 COMPANY CONTACT INFORMATION Company Name: Landscape Structures Inc. Website: hips://www.playLsi&om/ Company Address: 601 7th Street City: Delano State: MN Zip: 55328 Contact Person: Elaine Harkess Title: Contract Administrator Contact Phone: 763-972-5243 Contact Email: elaineharkess@playlsi.com State of WA Department of Licensing Contractor's Registration No. LANDSS1973NQ State of WA UBI Number _ 601 227 543 State of WA Department of Employment Security No. NA - Landscape Structures has no employees working in WA State Washington State Excise Tax Registration No. 601 227 543 Federal Tax ID Number 41-0971842 DUNS Number 06-478-9787 BACKGROUND Note: Generally, in high level contracts, KCDA will not accept an offer from a business that is less than five (5) years old, or which fails to demonstrate and/or establish a proven record of business. If the bidder has recently purchased an established business or has proof of prior success in either this business or a closely related business, provide written documentation and verification in response to the questions below. KCDA reserves the right to accept or reject newly formed companies based on information provided in this response and from its own investigation of the company. This business is a ❑ public company ® privately owned company. In what year was this business started under its present name? 1971 Under what other or former name(s) has your business operated? NA - no name change Packet Pg. 250 8.G.a Is this business a corporation? ❑ No ® Yes. If yes, please complete the following: Date of incorporation: 4/1/1971 _ State of incorporation: Minnesota Name of President: Pat Faust Name(s) of Vice President(s): Karlye Emerson, Exec. VP; David Smith, VP of Sales Name of Secretary: Steve Kin Name of Tom: CFO: Fred Caslavka Is this business a partnership? IN No ❑ Yes. If yes, please complete the following: Date of organization: State founded: Type of partnership, if applicable: Name(s) of general partner(s): Is this organization individually owned? ® No ❑ Yes. If yes, please complete the following: Date of organization: State founded: Name of owner: This organization is a form other than those identified above. ® No ❑ Yes. IFTHEANSWER IS YES, describe the company's format, year and state of origin, and names and titles of the principals. COMPANY HEADQUARTER LOCATION Company Address: 601 7th Street S City: Delano State: MN Zip: 55328 Main Phone Number: Landscape Structures Inc. How long at this address? 55328 COMPANY BRANCH LOCATIONS Branch Address: 1101 McKinley Parkway City: Delano _ State: MN Zip: 55328 Branch Address: 8131 Forney Road City: Dallas State: TX Zip: 75227 Branch Address: City: Branch Address: State: Zip: City: State: Zip: If more branch locations, insert information here or add another sheet with above information. Packet Pg. 251 8.G.a SALES HISTORY Provide your company's annual sales for 2018, 2019 and 2020 in the United States by the various public 2018 2019 2020 K-12 (public & private), Educational Service $ 49.6 M $ 52.7 M $ 46.6 M Agencies Higher Education Institutions Landscape Structure does not track sAes by this category$ These sales _would be included with "Other Public Sector & Non -Profits. Counties, Cities, Townships, Villages $ 87.9 M $ 92.6 M $ 74.5 M States Landscape Structure does not track Jes by this category$ These sales would be included with "Other Public Sector & Non -Profits. Other Public Sector & Non -profits $ 7.5 M $ 9 M $ 7.5 M Private Sector $ 25 M $ 27.9 M $ 29.5 M TOTAL $ 170.0 M $ 182.2 M $ 158.1 M WORK FORCE 1. Key Contacts and Providers: Provide a list of the individuals, titles, and contact information for the individuals who will provide the following services: Function Name Title Phone Email Contract Manager Sales Manager Customer & Support Manager Distributors, Dealers, Installers, Sales Reps Consultants & Trainers Technical, Maintenance & Support Services Elaine Harkess, Contract Administrator 763-972-5243 elaineharkess@playisi.com Tim Barrett, Regional Sales Manger 763-972 - 5349 TimBarrett@playlsi.com John Mullan, President/PlayCreation Inc.; 206.932.6366; John@PlayCreation.com Distributor: PlayCreation, Inc.; John Mullan, President; 206.932.6366; John@PlayCreation.com Installers: R&R Construction, Inc.; Mike Rogers, Owner/Manager; 360-829-2300; mikerogersrrcon@yahoo.com CME, Play; Shelly Haynie, Owner/Manager; 360-556-3552; josh@cascademiniexcavating.com LW Sundstrom; Len Sundstrom, Owner/Manager; 206-730-8901; len@lwsundstrom.com NA Frankie Escalante, Tech Support/PlayCreation, Inc.; 206.932.6366; Frankie@PlayCreation.com Quotes, Invoicing & Quotes: John Mullan, President/PlayCreation Inc.; 206.932.6366; John@PlayCreation.com Payments Invoicing/Payments: Misty Link, Credit & Collections Representative (763) 972 - 5591 MistyLink@playlsi.comi Warranty & After John Mullan, President/PlayCreation Inc.; 206.932.6366; John@PlayCreation.com the Sale Packet Pg. 252 8.G.a Function Name Title Phone Email Financial Manager Brant Dennis, Controller (763) 972 - 5437 BrantDennis@playlsi.com 2. Sales Force: Provide total number and location of salespersons employed by your company in the states of Washington, Oregon, Idaho, Montana and Alaska by completing the following: (To insert more rows, hit the tab key from the last field in the State column.) Number of Sales Reps City State 4 1FBurien WA 2 Tacoma WA 2 Portland OR 3. Service/Support and Distribution Centers: Provide the type (service/support or distribution) and location of centers that support the states of Washington, Oregon, Idaho, Montana and Alaska completing the following: (To insert more rows, hit the tab key from the last field in the State column.) Center Type City State Service/Supp_ort/Qi_tribution. Delano MN, Distribution, Dallas TX ServAc;e/Local Sales_ Burien WA Service/Local Sales Portland OR 4. In -House Resources: Describe the business's current in-house workforce, equipment and facilities available to perform under this solicitation. Landscape Structures is the nark and playground manufacturer for this offering. Our manufacturing facilities are ISO 9001:2015 and ISO 14001:2015 certified. With nearly 500 employees covering manufacturing and support roles, we have a full team of CPSI certified playground designers, as well as experienced customer support and S. Sales Training: Explain how your company will educate your sales staff on the KCDA contract including timing, methods, etc. If awarded, Landscape Structures will rovide web based training to our sales team to communicate the details and requirements for quoting to customers under a KCDA contract. ENVIRONMENTAL INITIATIVES 1. Describe how your products and/or services support environmental goals. See attached "Environmental Initiatives" Packet Pg. 253 8.G.a 2. Describe the company's "green" objectives (i.e. LEED, reducing footprint, etc.). See attached "Environmental Initiatives" COOPERATIVE CONTRACTS 1. Does your company currently have contracts with other cooperatives (local, regional, state, national)? X YES NO If YES, identify which cooperatives and the respective expiration date(s). Sourcewell 2/17/25; HGAC 10/31/22; NASPO ValuePoint 12/1/22; NCPA 5/31/22; National IPA/Omnia Partners 4/30/22; TIPS 9/30/24; New York State Contract 12/1/22; Ohio State Contract 2/28/23; Minnesota a e on ract 1/31/zz; California Multiple Award Schedule If YES and your company is awarded a KCDA Contract, which contract will you lead with in marketing and sales representative presentations (sales calls)? Landscape Structures will lead with KCDA INDEPENDENT SUBCONTRACTORS DISTRIBUTORS INSTALLERS ETC. If the Bidder is not the sole manufacturer/provider of all goods and services provided under this contract, the following must be answered: 1. Selection Criteria for Independent Providers: Describe the criteria and process by which the business selects, certifies and approves subcontractors, distributors, installers and other independent services. 2. Current Subcontractors, Distributors, Installers, Etc.: Provide a list of current subcontractors, distributors, installers and other independent service providers who are contracted to perform the type of work outlined in this bid in the in the states of Washington, Oregon, Idaho, Montana and Alaska. Include, if applicable, contractor license information and the state(s) wherein they are eligible to provide services on behalf of this business. DISCLOSURES 1. Letter of Line of Credit or Annual Financial Report (REQUIRED): Attach a letter from the business's chief financial institution indicating the current line of credit available in its name and evidence of financial stability for the past three calendar years (2018, 2019 and 2020). This letter should state the line of credit as a range (ie., "credit in the low six figures" or "a credit line exceeding five figures"). If company is a publicly traded company a complete Annual Financial Report is required in place of Line of Credit Letter. 2. Legal: Does this business have actions currently filed against it? ® No ❑ Yes. IF YES, AN ATTACHMENT IS REQUIRED: List and explain current actions such as Federal Debarment (on US General Services Administration's "Excluded Parties List"), appearance on any state or federal delinquent taxpayer list, or claims filed against the retainage and/or payment bond for projects. Packet Pg. 254 8.G.a References shown below are Landscape Structures' largest customers in the area served by REFERENCES KCDA . Attached is the list of the top 5 customers nationally over the past 3 years. Provide contact information of your company's five largest public agency customers: Agency Name Title Phone Number Email 1. Seattle Public Schools, Brian Fabella ,Department of Capital Projects, 206.252.0702, bfabella@seattleschools.or. 2• Auburn School District, Zach Thomas, Project Coordinator, Capital Projects (253) 9314826 zthomas@auburn.wednet.e I Bethel School District, Shawn Sandvig, Maintenance Lead 253.800.4460 ssandvig@betheisd.org 4• City of Kent Parks and Recreation, Jake Call, Playground Specialist 360.837.3168 JCall@kentwa.gov 5. Everett School District, Chuck Booth, Facilities & Planning 253.385.4198 CBooth@everettsd.org Signature Must be the same signature that appears on the bid response forms Packet Pg. 255 8.G.a J144 landscape structures" Environmental Initiatives Landscape Structures has a long-standing history of environmental awareness. Through our more than 75,000 playgrounds worldwide, we've helped create healthy kids and a sustainable world. Long before it was fashionable, Landscape Structures built a culture of sustainability, designing products that keep kids active, while going far beyond what was required to protect the environment during manufacturing processes. In fact, we began putting formal environmental processes in place more than 20 years ago, and Landscape Structures received its certification to the ISO 14001 environmental standard more than a decade ago. We are the first playground manufacturer in North America to receive that certification of environmental responsibility. Landscape Structures has been recognized as a Minnesota Waste Wise Leader for its outstanding waste reduction and recycling efforts. We partner with American Forests to plant trees to offset the carbon produced during the manufacturing of every play structure we sell, supporting the planting of more than 350,000 trees since 2010. In 2008, we received the Tekne Green Award for our commitment to sustainability. Landscape Structures believes in and practices building environmentally preferable playground products through one -playground flow manufacturing. "The foremost environmental protection is to design and produce products that last and perform for a very long time." -Steve King, Cofounder and Chairman, Landscape Structures Design • Each person involved in the design and production of our play structures is an owner of the company, and quality and environmental stewardship are integral parts of our culture • Evos° playsystem: No PVC and provides a 30 percent smaller carbon footprint than traditional play structures • Weevos° playsystem: Offers a 17 percent smaller carbon footprint and is 100 percent recyclable at the end of its life. • Recycled Permalene° panels offer post -consumer recycled content of 73 percent. 601 7th St South. 0efano. MN 55328, Tel 763.1a72.3391 888.4FUN L51. Fax 755-912.3165. t5EayIsi_eom Packet Pg. 256 8.G.a k1/7- landscape structures Manufacturing • Green Boards track the environmental aspects and impacts of each stage of production and document improvements made to reduce these impacts • Steel and aluminum arrive cut to length to eliminate waste • High -efficiency light fixtures reduce energy use • Recapture and use heat energy from curing oven • Industry -leading recycling rates for all manufacturing waste Packaging • Individualized, custom installation documents — no wasted pages • Automated wrapping to reduce waste • Most packaging materials are recyclable and are provided with recycling instructions Transportation • Whenever possible, playground equipment shipments are pooled to conserve the use of fossil fuels and limit the production of greenhouse gases 601 7th St South. 0efano. MN 55328, Tel 763.1a72.3391 888.4FUN L51. Fax 755-912.3165. t5EayIsi_eom Packet Pg. 257 8.G.a J144 landscape structures" Independent Subcontractors, Distributors, Installers Selection Criteria for Independent Providers Landscape Structures' distributors are independent sales organizations. When looking for distributors, Landscape Structures looks for companies and individuals who match our core values — relationships, integrity, commitment, innovation, team and passion — as well as being financially responsible with sound business ethics. Our sales organizations have been with Landscape Structures for an average of 25 years with several of our largest currently being led by the 2nd generation. Our shared values and commitment to serving our customers are the foundation of our relationship. The long tenure has resulted in strong synergies and shared quality, service and delivery values. We consider our sales channel true partners, and an integral part of the Landscape Structures family. Landscape Structures requires all playground equipment installers, with which we subcontract, to be manufacturer trained. Once trained, these installers are issued a Certified Installers Certificate. Many of our installers are also NPSI trained and Certified Playground Safety Inspectors. Installers are expected to maintain required permits and licenses applicable in their state to perform their work in a legal and professional manner. If required by local regulations, installers may also be required to be OSHA certified. Current Subcontractors, Distributors, Installers Distributors for the KCDA contract include: PlayCreation, Inc. —Washington State and Northern Idaho Ross Recreation Equipment Co., Inc. — Oregon Installers include: R and R Construction, Inc. (Lic. # RRCONI*077QO) L.W, Sundstrom, Inc. (Lic. # LWSUNI*011PF) Cascade Mini Excavating, Inc. (Lic. # CASCAME942K6) All our Playground and Playground Safety Surfacing Installers are certified by our respective manufactures' and approved to install and maintain the equipment installed. The installers listed above all hold Washington State contractor's licenses. Furthermore; each crew has, at least, one CPSI (certified playground safety inspector) on site during the entire installation process. All our installation crews are locally based in Washington in order to have the ability to respond and service customers in Washington and Northern Idaho. 601 7th St South. 0efano. MN 55328, Tel 763.1a72.3391 888.4FUN L51. Fax 755-912.3165. t5EayIsi_eom Packet Pg. 258 I 8.G.a I kk landscape structures Cbl*s Certificate Approves Cascade Mini Excavatin Inc. d� �i'acviz� mzL tie k4x dma'a/LcGl rLeff� la 4come a Certifteb Installer �F>-fo/,.ai i ryFh�,raad�f Yiiw� Olrir/ire r'/.re,. Calendar Years 2018-2020 Date , 1k--4Vq( Official Validation Landscape Structures Inc., 601 7th Street South, Delano, MN 55328 USA Packet Pg. 259 8.G.a landscape tru tar v Cbis Cerfifcate Approves L.W. Sandstrom. Inc. 01 611 &� /?W & /W/ avm?�� """"/ & 4,0~5 a Certifec� Installer Calendar years 2016.2020 Date am4w�,, efftm&w cAc. 5 Official Validation Landscape Structures Inc„ 601 7th Street South, aelano. MN 55328 LISA Packet Pg. 260 8.G.a UvUc landscape structures° his Certificate Approves R & R Construction, Inc. Certqlcb Installer Calendar Years 2020-2023 Date 4 Official Validation Landscape Structures Inc., 601 7th Street South, Delano, MN 55328 USA I Packet Pg. 261 1 8.G.a embank usbank.com March 111, 2022 To Whom It May Concern: Landscape Structures Inc holds an active and good standing commercial banking relationship with U.S. Bank, dating back to 1986. As of today, Landscape Structures Inc has funds on deposit in the low -mid seven figures, and line of credit availability that exceeds seven figures. While this is a snapshot of today's liquidity, it is a conservative representation of availability over the past three years (2019, 2020, 2021). Please reach out if any questions; my cell #320-237-4541. Sincerely, Dan Edelbrock Vice President I Commercial Banking Minnesota Community Banking P: 320.259.8416 1 C: 320.237.4541 1 daniel.edelbrock@usbank.com U.S. Bank 1015 West Saint Germain Street, St. Cloud, MN 56301 Packet Pg. 262 8.G.a k1/7- landscape structures° Top Five Government or Education Customers Landscape Structures top five customers are identified as those with the highest cumulative revenue. That revenue is comprised of multiple projects with varying scope. Large projects can range anywhere from $100k to several hundred thousand or even $1 million+. The typical scope of any size project includes equipment, installation, related site work (i.e. concrete walkways, shelters, site furnishings), surfacing, and other sourced products. The majority of the Landscape Structures sales organizations invoice their customers directly, therefore Landscape Structures does not have total sales volume data or project scope by customer. Based on available and collective information, our top (5) government or education agencies are: ENTITY NAME New York City Parks New York, NY City of Toronto Parks and Recreation Toronto, Ontario, Canada City of Los Angeles Los Angeles, CA Albuquerque Public Schools Albuquerque, NM Chicago Public Schools Chicago, IL For additional sales information please contact David Smith, Vice President of Sales at DavidSmith@plavlsi.com or by phone at 763-972-5205 601 7th St South. 0efano. MN 55328, Tel 763.1a72.3391 888.4FUN L51. Fax 755-912.3165. t5EayIsi_eom Packet Pg. 263 8.G.a KCDA Certification of Compliance with Wage Payment Statutes The bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date (1/19/2022), the bidder is not a "willful" violator, as defined in RCW 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction. I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct. Landscape Structures Inc. Bidder's Business Name Signature of Authorized Official* Fred Caslavka Printed Name Chief Financial Officer Title 3/1/22 Delano Minnesota Date City State Check One. - Sole Proprietorship ❑ Partnership ❑ Joint Venture ❑ Corporation State of Incorporation, or if not a corporation, State where business entity was formed: Minnacntn If a co -partnership, give firm name under which business is transacted: * If a corporation, proposal must be executed in the corporate name by the president or vice-president (or any other corporate officer accompanied by evidence of authority to sign). If a co -partnership, proposal must be executed by a partner. Packet Pg. 264 8.G.a KCDAPURCHA SING COOPERATIVE 18639- 80TH Ave S. • P.O. Box 5550 • Kent, WA 98064-5550 • Phone 425-251-8115 • Fax 253-395-5402 • www.kcda.org When a purchasing agency seeks to procure goods and services using funds under a federal grant or contract, specific federal laws, regulations, and requirements may apply in addition to those under state law. This includes, but is not limited to, the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 CFR 200, referred to as the "Uniform Guidance" or new "EDGAR". All Respondents submitting proposals must complete this EDGAR Certification form regarding the Respondent's willingness and ability to comply with certain requirements, which may apply to specific agency purchases using federal grant funds. For each of the items below, the Respondent will certify its agreement and ability to comply, where applicable, by having the Respondent's authorized representative check, initial the applicable boxes, and sign the acknowledgment at the end of this form. If a Respondent fails to complete any item of this form, KCDA will consider and may list the response, as the Respondents are unable to comply. A "No" response to any of the items below may influence the ability of a purchasing agency to purchase from the Respondent using federal funds. Violation of Contract Terms and Conditions Provisions regarding Respondent default are included in KCDA's terms and conditions. Any contract award will be subject to such terms and conditions, as well as any additional terms and conditions in any purchase order, ancillary agency contract, or construction contract agreed upon by the Respondent and the purchasing agency, which must be consistent with and protect the purchasing agency at least to the same extent as KCDA's terms and conditions. The remedies under the contract are in addition to any other remedies that may be available under law or in equity. Termination for Cause of Convenience For a participating agency purchase or contract in excess of $10,000 made using federal funds, you agree that the following term and condition shall apply: The participating agency may terminate or cancel any purchase order under this contract at any time, with or without cause, by providing seven (7) business days in advance written notice to the Respondent. If this agreement is terminated in accordance with this paragraph, the participating agency shall only be required to pay Respondent for goods and services delivered to the participating agency prior to the termination and not otherwise returned in accordance with the Respondent's return policy. If the participating agency has paid the Respondent for goods and services provided as the date of termination, Respondent shall immediately refund such payment(s). If an alternate provision for termination of a participating agency's purchase for cause and convenience, including how it will be affected and the basis for settlement, is in the participating agency's purchase order, ancillary agreement or construction contract agreed to by the Respondent, the participating agency's provision shall control. Packet Pg. 265 8.G.a EmploymentEqual Opportunity -A Except as otherwise provided under 41 CFR Part 60, all participating agency purchases or contract that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 shall be deemed to include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR Part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause provided under 41 CFR 60-1.4(b) is hereby incorporated by reference. Respondent agrees that such provision applies to any participating agency purchase or contract that meets the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 and Respondent agrees that it shall comply with such provision. Davis When required by Federal program legislation, Respondent agrees that, for all participating agency contracts for the construction, alteration, or repair (including painting and decorating) of public buildings or public works, in excess of $2,000, Respondent shall comply with the Davis -Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, Respondent is required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specific in a wage determinate made by the Secretary of Labor. Also, Respondent shall pay wages not less than once a week. Current prevailing wage determinations issued by the Department of Labor are available at www.wdol.gov. Respondent agrees that, for any purchase to which this requirement applies, the award of the purchase to the Respondent is conditioned upon Respondent's acceptance of wage determination. Respondent further agrees that it shall also comply with the Copeland "Anti -Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each construction completion, or repair of public work, to give up any part of the compensation to which he is otherwise entitled under his contract of employment, shall be defined under this titled or imprisoned not more than five (5) years, or both. Contract Work Hours and Safety Standards Where applicable, for all participating agency purchases in excess of $100,000 that involve the employment of mechanics or laborers, Respondent agrees to comply with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, Respondent is required to compute the wages of every mechanic and laborer based on a standard workweek of 40 hours. Work in excess of the standard workweek is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the workweek. The requirements of the 40 U.S.C. 3704 applies to construction work and provides that no laborer or mechanic must be required to work in surroundings or under working conditions that are unsanitary, hazardous, or dangerous. These Packet Pg. 266 8.G.a requirements do not apply to the purchase of supplies, materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. Right to Inventions Made Under a Contract or Agreement If the participating agency's federal award meets the definition of "funding agreement" under 37 CFR 401.2(a) and the recipient or sub -recipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance or experiments, developmental or research work under the "funding agreement," the recipient or sub - recipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. Clean Air Act and Federal Water Pollution Control Act Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251- 1387), as amended, contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -Federal award to agree to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act, as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). When required, Respondent agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act and the Federal Water Pollution Control Act. Debarment Debarment and Suspension (Executive Orders 12549 and 12689), a contract award (see 2 CFR 180.222) must not be made to parties listed on the government -wide exclusions in the System for Award Management (SAM), in accordance with OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1966 Comp. p. 189) and 12689 (3 CFR Part 1989 Comp. p. 235), "Debarment and Suspension." SAM exclusions contain the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Respondent certifies that the Respondent is not currently listed and further agrees to immediately notify KCDA and all participating agencies with pending purchases or seeking to purchase from the Respondent if Respondent is later listed on the government -wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under state statutory or regulatory authority other than Executive Order 12549. Byrd Anti -Lobbying Amendment (31 U.S.C. 1352), Respondents that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non -Federal funds that take place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award. 3 Packet Pg. 267 8.G.a Procurement of Recovered Materials For participating agency purchases utilizing Federal funds, Respondent agrees to comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act where applicable and provide such information and certifications as a participating agency may require to confirm estimates and otherwise comply. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery, and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. Profit as a Separate Element of Price For purchases using federal funds in excess of $150,000, a participating agency may be required to negotiate profit as a separate element of the price. See 2 CFRR 200.323(b). When required by a participating agency, Respondent agrees to provide information and negotiate with the participating agency regarding profit as a separate element of the price for a particular purchase. However, Respondent agrees that the total price, including profit, charged by the Respondent to the participating agency shall not exceed the awarded pricing, including any applicable discount, under the Respondent's contract with KCDA. General Compliance with Participating Agencies �I In addition to the foregoing specific requirements, Respondent agrees, in accepting any purchase order from a participating agency, it shall make a good faith effort to work with a participating agency to provide such information and to satisfy requirements as may apply to a particular purchase or purchases including, but not limited to, applicable record keeping and record retention requirements as noted in the Federal Acquisition Regulation, FAR 4.703(a). 4 Packet Pg. 268 8.G.a By initialing the table (1-12) and signing below, I certify that the information in this form complete d accurate and that I am authorized. consents agreements contained herein. is true, all Respondent Re..Certification: YES, I agree or • I .• NOT 1. Violation of Contract Terms and Conditions Yes 2. Termination for Cause of Convenience Yes Yes 3. Equal Employment Opportunity 4. Davis -Bacon Act Yes 5. Contract Work Hours and Safety Standards Act Yes 6. Right to Inventions Made Under a Contract or Agreement Yes Yes 7. Clean Air Act and Federal Water Pollution Control Act 8. Debarment and Suspension Yes 9. Byrd Anti -Lobbying Amendment Yes 10. Procurement of Recovered Materials Yes 11. Profit as a Separate Element of Price Yes 12. General Compliance with Participating Agencies Yes e&_ Landscarae Structures Inc. Name of Business Signature of Authorized Representative Fred Caslavka Printed Name 3/1 /22 Date Packet Pg. 269 8.G.a Installation Rates for KCDA 2022 Standard Equipment Install Rates Standard & Prevailing Wage Davis Bacon Wages play equipment installation 43.5%of equipment cost (list price) 47.5%of equipment cost (list price) Hillside Slide installation 70%of equipment cost 77.5%of equipment cost (list price) including composite structues & independents unless otherwise noted/listed below specific component installation Installation of Crab Trap $19,277 $26,024 Installation of We -Go -Round $10,390 $14,027 Installation of the Pinnacle #156065A $6,175 $8,336 Installation of the Pointe #156067A $4,685 $6,325 Mobius 3-Panel #150634A $3,085 $4,165 Mobius 6-Panel #150636A $6,057 $8,177 Mobius 7-Panel #150637A $6,627 $8,946 Mobius 12-Panel #150638A $10,515 $14,195 Global Motion #218915 $6,085 $8,215 TopsyTurny #205800 $2,885 $3,895 OmniSpin Spinner #173591A $1,815 $2,450 WeSaw #186490A $4,190 $5,657 ZipKrooz (per 34' length / per bay) $4,571 $6,171 ZipKrooz (per 50' length / per bay) $5,485 $7,405 ZipKrooz (per 66' length / per bay) $6,398 $8,637 SmartPlay: Cube $9,173 $12,384 SmartPlay: Motion $11,125 $15,019 SmartPlay: Nook $12,817 $17,303 SmartPlay: Loft $8,532 $11,518 SmartPlay: Venti $19,321 $26,083 Cozy Dome $1,385 $1,870 Eclipse Net $9,210 $12,434 Swings (bay) $2,350 $3,173 Swings (each additional bay) $1,190 $1,607 Install Saddle Spinner/Spring Rider (single spring) $545 $736 Health Beat Components 35%of equipment cost 40%of equipemnt cost Rhapsody Music Collection 35% of equipment cost 40% of equipment cost AdventureScape Collection System 40%of equipment cost 54%of equipment cost Other Costs Standard & Prevailing Wage Davis Bacon Wages Removal and Disposal of existing Equipment $410 per post +$335 per footing $533 per post+$435 per footing Digging through Asphalt $98.00 per hole $135.25 per hole Receive and off-load equipment 3% of equipment cost (list price) 4.5% of equipment cost (list price) Haul away dirt from digging holes 6% of equipment costs (list price) 8.1% of equipment cost (list price) digging through wood chips/surfacing $103.50 per hole $145 per hole Receive and off-load equipment 3% of equipment cost (list price) 4.5% of equipment cost (list price) Haul away dirt from digging holes 6% of equipment costs (list price) 8.1% of equipment cost (list price) Disposal of packaging material 3% of equipment cost (list price) 4.5% of equipment cost (list price) Accept delivery & off-load equipment at site 0.40 per pound 0.47 per pound Layout equipment, mark holes $38.85 per hole $52.45 per hole Dig footing holes $93.60 per hole $126.35 per hole Set Upright Post (PlayBooster only) $205 per post $276.75 per post Set Deck (PlayBooster only) $245 per deck $330.75 per deck Set 7 Post NetPlex Post & Braces $3,270 $4,415 Set Venti Prep (posts and bridge brace) $10,989 $14,835 Site Work - Hourly Rate Laborer $99 $135.00 Site Work - Hourly Rate Operator/Lead $185 $250 Installation Supervision (Community Build) 8%of equipment costs (list price) 11.5%of equipment cost (list price) REPAIR, SERVICE, AND RETURN TRIP $785 plus $135 per hour $1060 plus $180 per hour Excavate Site (scape and haul away dirt, grass & debris) $165 per cubic yard $225 per cubic yard Form and Pour Concrete ADA Ramp (12" long+/-x 6' wide+/-) $2,730 $3,685.00 Form -Pour Straight Concrete Curb (12"-16" h x 6" w) w/ reBar $145. per lineal foot $195.75 per lineal foot Form -Pour Curved Concrete Curb (12"-16" In x 6" w) w/ reBar 188.5 per lineal foot $255. per lineal foot Form -Pour Concrete Pad/Sidewalk ($2000 minimum) $15.85 per square foot $21.40 per square foot Dig Dry Well / French Drain (with drain rock, no pipe) $15.35 per lineal foot (up to 3' wide x 3' deep) $20.72 per lineal foot (up to 3' wide x 3' deep) Dig Dry Well / French Drain (with drain rock, with pipe) $37.50 per lineal foot (up to 3' wide x 3' deep) $50.65 per lineal foot (up to 3' wide x 3' deep) Surfacing Related Install Costs Standard & Prevailing Wage Davis Bacon Wages Cost of rubber matting installation $7.65 per square foot $10.35 per square foot Cost of rubber matting cuts (per lineal foot) $13.95 per lineal foot $18.80 per lineal foot Cost of rubber matting removal & disposal $7.35 per square foot $9.95 per square foot Cost of Poured -In -Place installation (for standard 2 color speckled mix. Patterns and designs are extra and custom rates apply) 1.75" - 3.0" $14.65 per square foot $19.78 per square foot 3.3" - 5.0" $17.00 per square foot $22.95 per square foot Engineered Wood Fiber REMOVE & DISPOSE $97.00 per cubic yard $130.95 per cubic yard Engineered Wood Fiber INSTALL $31.50 per cubic yard $42.55 per cubic yard Compact Engineered Wood Fiber in 'Lifts' (blown in or push) add $31.50 per cubic yard $42.55 per cubic yard Lay Filter Fabric $1.15 per square foot $1.55 per square foot Supply & Install Drain Rock (pea gravel)* $5.76 per square foot (3" depth) $7.77 per square foot (3" depth) Supply and Install Crushed Rock (for unitary surface)* $7.90 per square foot (4" compacted depth) $10.65 per square foot (4" compacted depth) Supply/ Install Crushed Rock (each 2" over above line item)* $3.15 per square foot (2" compacted depth) $4.77 per square foot (2" compacted depth) Install Black Platic Border with Spikes $10.65 per lineal foot $14.38 per lineal foot add for any site work without machine access* .50 per lineal feet away from site .76 per lineal foot away from site Pricing valid until 4/28/2023 1 Issued 3/1/2022 *prcing based on access to site by heavy equipment for Landscape Structures, inc Packet Pg. 270 8.G.a KCAAPURCHASING COOPERATIVE - J 18639- 80TH Ave S. * P.O. Box 5550 • Kent, WA 98064-5550 • Phone 425-251-8115 • Fax 253-395-5402 • www.kcda.ora INVITATION FOR BID Playground Equipment, Surfacing, & Site Amenities Bid #22-315 ATTACHMENT A Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion In submitting the proposal to provide products and/or services as outlined in the bid specifications, we hereby certify that we have not been suspended or in any way excluded from Federal procurement actions by any Federal agency. We fully understand that, if information contrary to this certification subsequently becomes available, such evidence may be grounds for non -award or nullification of a bid contract. This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, Participant's Responsibilities. Signed: Title: Chief Financial Officer Firm: Landscape Structures Inc. Address: 601 7th Street S. City, State, Zip: Delano, MN 55328 Date: 3/1 /22 Email: fredcaslavka la Isi.com Note: Electronic acceptance of these terms and conditions signifies compliance with above statement. (Line item Whse bids) King County Directors' Association A School Purchasing Cooperative for Supplies and Equipment Packet Pg. 271 8.G.a KCn&PURCHASING COOPERATIVE 18639- 801H Ave S. • P.O. Box 5550 • Kent, WA 98064-5550 • Phone 425-251-8115 • Fax 253-395-5402 • www.kcda.org ATTACHMENT B Terms by Manufacturer Playground Equip, Surfacing, & Site Amenities #22-315 Bid Due Date: March 3, 2022 at or before 2:00 Pm, PST Bidder Name: Landscape Structures Inc. Address: 601 7th Street S Phone: 763-972-3391 Fax: 763-972-3185 City, State, Zip: Delano, MN 55328 STANDARD BIDDER LEAD TIME FOB DESTINATION: 35-60 days ARO TERMS BY MANUFACTURER: Please provide the minimum order required per manufacturer and lead times. SPECIFIC DISCOUNTS:Please provide quoted discounts from the manufacturer's current list prices. It is the bidders responsibility to submit updated price lists during the contract year, when the contract allows, otherwise discounts will be taken from the most current on file. The manufacturer must already be present in this bid to be considered. Discounts must include shipping/ freight charges. A current price list and catalog must be provided at the time of bidding. NOTE: DISCOUNTS MAY BE USED IN DETERMINING AWARDS. Manufacturer Minimum Order Lead Time Discount Amount Discount Detail FOB - Freight FACTORY - Cost will be extra DESTINATION - Cost is included in discount Ex: ABC Company Inc $1,000 4-6 Weeks 25% 2016 List Price Sheet Destination Landscape Structures Inc. No Minimum 4-6 Weeks (standard) 6% 2022 Price List FOB Delano, MN RB Rubber No Minimum 14 to 16 Weeks (standard) 6% 2022 Price List FOB McMinnville, OR Zeager Bros., Inc. No Minimum 2 to 4 weeks (seasonal) 6% 12022 Price List FOB Longview, WA Surface America I No Minimum 7 to 14 Days (standard) 6% 2022 Price List FOB Corona, CA Foreverl-awn 100 Square Feet 21 to 28 Days (standard) 6% 2022 Price List FOB Dalton, GA 1 1 1 � �Z 3/1/2022 Authorized Agents Signature Date 22-315 Bid Number Landscape Structures Inc. Name of Firm Packet Pg. 272 8.G.a KCDAPURCHA SING COOPERATIVE 18639 — 80m Ave. S. P.O. Box 5550 k Kent, WA 98064-5550 • Phone 425-251-8115 • Fax 253-395-5402 • www.kcda.org INVITATION FOR BID Playground Equipment, Surfacing, & Site Amenities Bid #22-315 ATTACHMENT C — Special Provisions THESE INSTRUCTIONS SUPERCEDE AND TAKE PRECEDENCE OVER ANY OPPOSING LANGUAGE IN THE STANDARD TERMS AND CONDITIONS A. SOLICITATION OBJECTIVES KCDA is seeking manufacturers, providers or dealers/distributors to provide current and emerging Playground Equipment, Surfacing, & Site Amenities to its members. Total approximate value of spend for this contract is between $13,000,000 and $14,000,000. However, KCDA does not guarantee any minimum or maximum value or number of orders. It is KCDA Is intent to establish an annual multi -state contract with the potential of up to three (3) one-year extensions if mutually agreed between KCDA and the awarded vendor(s). Bidders must be a manufacturer or a manufacturer's sales representative authorized to provide KCDA Playground Equipment, Surfacing, & Site Amenities in Washington, with the preferred ability to service surrounding member states (ex: Oregon, Idaho, Montana, Alaska). Contracts established by KCDA are available for use by all public schools, colleges, universities, cities, counties and other government agencies throughout the nation. Participation in KCDA is not required of any governmental agency; however, participation does provide the legally required competition for contracts for commonly purchased products and services, thereby saving the entity the time and expense of a required competitive process. As allowed by specific state statutes, members can issue purchase orders for any amount without the necessity to prepare their own IFS or gather necessary quotations. Bidders must be an authorized manufacturer, sales representative or service dealer having a local sales, service and install presence in Washington State. The Bidder must also include a list identifying the states within which they are authorized to sell, service and install. If a portion of a state is serviced, bidder must specifically list the portion which is serviced. Bidder can list by county, region or territory. Bidder must provide the list as a separate document when submitting a response. The bidder may propose different pricing and rates for different installation areas as necessary to accommodate applicable wage rates and costs. Bidders must have a local sales presence that either reside or can be contacted within the additional states named to enable KCDA members to have onsite consultation, needs assessment, installation, integration and training. Packet Pg. 273 8.G.a The types of services and products may include, but are not limited to: • Playground equipment — Complete playgrounds for all ages, stand-alone activities, outdoor fitness systems, etc. • Playground equipment components — Replacement parts, system components, accessories, etc. • Surfacing — Engineered wood fiber, tiles, matting, turf, poured -in -place, etc. • Site amenities - Picnic tables, benches, trash receptacles, sanitizing stations, etc. • Large tent/canopy structures - Event/party/cafeteria tents. Sturdy with a weatherproof covering and optional walls. Surface mounted, etc. • Shelter/shade structures - Constructed with wood, metal, stone, fabric, etc. • Sitework, installation, design, engineering, etc. • NOTE: Bleachers will not be awarded under this contract. All products provided must comply with current Americans with Disabilities Act (ADA) laws, Consumer Product Safety Commission (CPSC) guidelines, and current ASTM standards as certified by the International Play Equipment Manufacturers Association (IPEMA). Include any certifications to this respect with your bid. By conducting this solicitation, KCDA intends to provide savings and to offer its members a choice of Playground Equipment, Surfacing, & Site Amenities at discounted pricing. KCDA's purpose is to: • Cooperatively serve our members and associate members through a continuous effort to explore and solve present and future purchasing needs. • Provide government agencies opportunities for greater efficiency and economy in acquiring goods and services. • Equalize purchasing power for smaller agencies that are unable to command the best contracts for themselves. • Maintain credibility and confidence in business procedures by maintaining open competition for purchases and complying with purchasing laws and ethical business practices. • Provide competitive price solicitations which meet the procurement laws of our members. • Secure multi -state volume purchasing contracts which are measurable, cost effective and continuously exceed our members' expectations. • Provide quick and efficient delivery of goods and services by contracting with "high performance and quality" vendors who understand our members' needs. B. TIMELINE January 19, 2022 & January 26, 2022 March 3, 2022 April 14, 2022 April 21, 2022 May 1, 2022 Advertised as Bid #22-315 in DJC Seattle, Oregon Bids due no later than 2:00 P.M. PST Award recommendation Board Approval Contract Start Date C. SUBMISSION OF BIDS Bidders are requested to submit pricing for Washington State per the drawings and specifications provided in this solicitation. KCDA requests pricing for its members in Oregon, Idaho, Montana and Alaska as well. Bidder is requested to submit either 1) separate price pages for each state being bid or 2) provide a pricing matrix that shows a price factor to be applied to the Washington state pricing in order to calculate the pricing for other states. Pricing must be provided in hard copy and must be available in Excel on flash drive or CD. Online submission of bid through Public Purchase is NOT accepted. Packet Pg. 274 8.G.a • Submit sealed bids in 3-ring binder with an inside pocket and a set of dividers. Submit one (1) bound and signed copy of the bid plus one (1) electronic copy on CD or flash drive. • KCDA reserves the right to reject any or all bids and to accept any proposal deemed most advantageous to KCDA members and to waive any informality in the bid process. • Bids shall be submitted as stated in this solicitation. Deviations to any terms, conditions and/or specifications shall be conspicuously noted in writing by the bidder and shall be included with the bid. No cross outs or delineations shall be made to the existing document. Exceptions and deviations will be considered in award evaluation. KCDA reserves the right to reject any deviations or exceptions stipulated in a bidder response and may subsequently disqualify such bid if such terms are unacceptable to KCDA. Language to the effect that the bidder does not consider this solicitation to be part of a contractual obligation may result in the bid being disqualified. • Withdrawals of bids will not be allowed for a period of 60 days following the opening. Withdrawal of bids prior to the opening date will be permitted. • Addendums if required, will be issued by KCDA through Public Purchase. Addendums will also be posted on the KCDA website (www.kcda.orgJ under Contracts & Bids — Vendor Bids. Addendums will not be mailed or e-mailed. It is bidder's responsibility to check for issuance of any Addendums prior to submitting a bid. All Addendums must be signed and returned with the bid document, or the bid will be considered non -responsive. All documents with signatures shall have original ink signatures. Electronic copies shall be scanned with original signatures. D. BID FORMAT 1. Preparation of the Bid Response a. The IFB #22-315 is published in one PDF document on the KCDA website, it is also published on the Public Purchase website with all required documents and forms posted separately. • Cover Page indicates the Due Date and where to send Bid documents to • Terms and Conditions • Attachment A contains the Debarment Statement (signature required) • Attachment B Terms by Manufacturer includes catalog discounts (signature required) • Attachment C Special Provisions that take precedence (signature required) • Attachment D Signature Page and Miscellaneous Fees (signature required) • Attachment E Services Price Schedule (complete as necessary) • Attachment F Deviations (signature required) • Certification of Compliance with Wage Payment Statutes (signature required) • Company Profile (signature required) • EDGAR Certification Form (signature required) b. Bid Forms requiring signatures shall be submitted with original ink signatures, by the person authorized to sign the bid. Failure to properly sign the bid documents or to make other notations as indicated will result in the response being deemed non -responsive. c. Corrections and/or modifications received after the opening time will not be accepted, except as authorized by applicable rule, regulation or statute and KCDA. d. In case of an error in extension of prices in the bid, unit prices shall govern. e. Periods of time, stated as a number of days, shall be in calendar days, not business days. f. It is the responsibility of all Bidders to examine the entire IFB package, to seek clarification of any item or requirement that may not be clear, and to check all responses for accuracy before submitting a bid. Negligence in preparing a bid confers no right of withdrawal after due date and time. g. The Bidders' ability to follow the bid preparation instructions set forth in this solicitation will also be considered to be an indicator of the Bidders' ability to follow instructions should they receive an award as a result of this solicitation. Any contract between KCDA and a Bidder requires the delivery of information and data. The quality of organization and writing Packet Pg. 275 8.G.a reflected in the bid will be considered to be an indication of the quality of organization and writing which would be prevalent if a contract was awarded. As a result, the bid will be evaluated as a sample of data submission. 2. Format of Bid Response Bidders shall provide bids in a three ring binder using standard size paper, clearly identified with the company name and the name of the IFB being responded to on the outside front cover and vertical spine. Clearly identified tabs must be used to separate the bid into sections, as identified below. Responses should be direct, concise, complete and unambiguous. Bidders failing to organize bids in the manner requested risk being considered non -responsive if bids are not easily read and understood. Awards will be made more efficiently and timely by following the required format. Tab 1 - Company Profile/Information • Company Profile form • Responses should include a brief introduction informing KCDA of the qualifications and experience of the Bidder, along with a brief company history. • Reference requirements: Projects should be of similar size and complexity, preference given for government contracts. Tab 2 - Response Forms • Debarment Statement -Attachment A • Terms by Manufacturer -Attachment B (option: bidder may include this information in their own format as part of the pricing pages) • Special Provisions -Attachment C • Deviations -Attachment F • Certification of Compliance with Wage Payment Statutes • EDGAR Certification Form Tab 3 - Pricing Pages • Manufacturer Price Lists. Any additional costs are to be priced by methods designated under Installation Rates or by RS Means, as provided in the Bidder's response to this solicitation. • Installation Rates: A listing of products or services (including, but not limited to: site prep, sitework, installation, disposal, etc.) which are not listed in the Manufacturer Price Lists which Bidder can provide and may be considered as a value add for KCDA member agencies. Bidder to provide in their own format, if applicable. • Miscellaneous Fees -Attachment D • Services Price Schedule -Attachment E, or bidder's own format. Tab 4 - Product Line Brochures and Literature Tab 5 - Marketing Plan • List shows, conferences, show examples of flyers or describe how bidder will market the KCDA Playground Equipment, Surfacing, & Site Amenities contract. Tab 6 — Authorized Dealers/Vendor Partners • Provide letters from each manufacturer stating authorization to deal. • List all dealers/vendor partners authorized to utilize this contract through the vendor. Tab 7- Addendums E. VENDOR RESPONSIBILITIES Designate and assign a dedicated senior -level contract manager (one authorized to make decisions) to the KCDA contract. This employee will have a complete copy and must have working knowledge of the contract. Packet Pg. 276 8.G.a • Train and educate sales staff on what the KCDA contract is including pricing, who can order from the contract, terms/conditions of the contract and the respective ordering procedures for each state. It is expected that the awarded vendor will lead with the KCDA contract. • Develop a marketing plan to support the KCDA contract in collaboration with respective KCDA member agencies. Plan should include, but not be limited to, a website presence, electronic mailings, sales flyers, brochures, mailings, catalogs, etc. • Create a KCDA-specific sell sheet with a space to add a KCDA logo and contact information for use by KCDA and the awarded vendors local sales representatives to market within each state. • Have ongoing communication with the Contract and Procurement Specialist at KCDA and the KCDA member agencies. • Attend two (2) "touch base" meetings at KCDA per year. One of those meetings may be participating in the KCDA Vendor Fair. • Participate in national and local conference trade shows to promote the KCDA contract. • Increase sales over the term of the KCDA contract. F. EQUIPMENT & RELATED PRODUCTS 1. New Products All Playground Equipment, Surfacing, & Site Amenities provided under this contract must be new, not previously used, and are being actively marketed by the manufacturers' authorized dealers. All branded playground equipment components, spare parts, application software, and ancillary equipment supplied under this contract must conform to manufacturer specifications and shall be of new manufacture and in current standard production. The awarded vendor is responsible for ensuring that these items are operable and installed in accordance with manufacturer's specifications. 2. Instal lation/Removal a. The installation and/or removal of contract Playground Equipment, Surfacing, & Site Amenities shall be performed in a professional manner. The member's premises and equipment shall be left in a clean condition. The awarded vendor may be required to repair all damage and/or provide full compensation for damage to the member agencies premises and equipment that occurred during installation/removal. b. Personnel in charge of the installation must be available to coordinate installation with member agency's internal staff. Qualified service support and technical personnel will be required to provide all necessary maintenance and repair. Installation dates and installation schedule must be approved by member agency. c. Installation crews may be working around students, teachers and general staff. Installation may require off hour and weekend work in order to accommodate and complete the project in the timeline required by the member agency. The member agency will try to accommodate access for installation during school/business hours; however, any plan that displaces staff, students or personnel will most likely create disruption to the ordinary daily schedule. After hours and weekend installations are preferred and will be so identified in the proposal to the member agency. d. Project Manager for the awarded vendor shall verify proper installation at multiple and various times throughout the duration of the installation. e. Upon successful completion of installation, test system functionality for all possible scenarios and document all outcomes. f. Installment requirements (electrical certifications, plumbing certifications, licenses, permits etc.). Packet Pg. 277 8.G.a 3. Newly Installed Equipment or Related Product Problems Member agency will evaluate the performance of newly installed Playground Equipment, Surfacing, & Site Amenities for a 15-day period after installation. If the performance is unsatisfactory, the member agency will immediately contact the awarded vendor to pursue corrective action and resolution of the problem. Resolution of performance problems may result in: • Repair or other action to correct the problem including training or modifications made to member's satisfaction. • The replacement of the Playground Equipment, Surfacing, & Site Amenities with another of the same brand and model, at no additional cost (including delivery and installation) to the member agency. • Return of the Playground Equipment, Surfacing, & Site Amenities with cancellation of the order at no charge to the member agency. 4. Inspection/Testing/Acceptance a. Inspections, tests, measurements, or other acts or functions performed by the member agency shall in no manner be construed as relieving the awarded vendor from full compliance with contract requirements. At a minimum, an installed piece must demonstrate the capability of providing the functions and services specified in the manufacturer's published literature. 5. Maintenance, Repair and Service a. Maintenance, repair and service related to the operation of Playground Equipment, Surfacing, & Site Amenities must be provided to member agency. b. Excessive Service and Downtime: Playground Equipment, Surfacing, & Site Amenities including all components, spare parts, application software, and ancillary equipment supplied through this contract shall be capable of continuous operation. Therefore, awarded vendor shall guarantee that all Playground Equipment, Surfacing, & Site Amenities will be operational at least 98% of normal business hours. Playground Equipment, Surfacing, & Site Amenities that develop a trend of requiring an excessive number of service calls shall be reported by the member agency to the awarded vendor or by the awarded vendor to the member agency as the situation warrants and a corrective action and resolution will be made in a manner that is best for the member agency. c. In the event that the performance of maintenance services under the contract results in a need to replace defective parts, such items may only be replaced by new parts. In no instance shall the awarded vendor be permitted to replace defective items with refurbished, remanufactured, or surplus items without prior written authorization of the member agency. d. Awarded vendor must guarantee the availability of repair parts for a minimum of five (5) years subsequent to member agencies acceptance of the contracted Playground Equipment, Surfacing, & Site Amenities. 6. Relocation/Transfer a. Member agencies shall be afforded the option to relocate/transfer contract Playground Equipment, Surfacing, & Site Amenities from one member location to another member location as deemed necessary with no change to agreement or maintenance plans. If self - moves are an option, the awarded vendor must be notified prior to relocating or transferring. The member agency will be responsible for repairs required for damage that occurred during self -moves. b. Alternately member agencies may elect to have the awarded vendor relocate/transfer the Playground Equipment, Surfacing, & Site Amenities. The awarded vendor is responsible for repairs required following such relocation/transfer. Relocation/transfer of Playground Equipment, Surfacing, & Site Amenities must be coordinated with member agency contact personnel responsible for the contract. Packet Pg. 278 8.G.a 7. Adding New Products and/or Services Playground Equipment, Surfacing, & Site Amenities must meet the scope of work to be added to the contract. Pricing shall be equivalent to the percentage discount for other products. Awarded vendor may replace or add product lines to an existing contract if the line is replacing or supplementing products on contract, is equal or superior to the original products offered, is discounted in a similar or to a greater degree, if it is within the same awarded manufacturer and if the products meet the requirements of the solicitation. No products may be added to avoid competitive procurement requirements. KCDA may require additions to be submitted with documentation from KCDA members demonstrating an interest in, or a potential requirement for, the new product or service. KCDA may reject any additions without cause. 8. Discontinued Products If a product or model is discontinued by the manufacturer, awarded vendor may substitute a new product or model if the replacement product meets or exceeds the specifications and performance of the discontinued model, it is within the awarded manufacturer and if the discount is the same or greater than the discontinued model. NOTE. Listing the above specifications shall in no way relieve the awarded vendor from the responsibility to follow proper code and regulations G. TRAINING & SUPPORT If applicable, please state specifically the amount of training which will be provided at no charge. Then list the charge per hour of additional training if applicable (see Attachment E). a. If specified by the member agency, staff in-service shall be offered following the installation. Training needs must be quantified and specified by the member agency. Awarded vendors shall provide appropriate pricing (if applicable) based upon each member agencies training need. It is understood that some training may be provided free of charge, and some may incur charges. Please outline your training philosophy and related pricing structure. b. If desired, follow up training may also be scheduled to further support usage and to identify Any individual training needs. Please include follow up training pricing as well. H. PUBLIC WORKS LANGUAGE Vendor agrees that, in performance of the services required under this agreement, Vendor shall abide by all federal, state, local and Washington law and regulations that may apply to construction and public works. It is the responsibility of the Vendor to determine applicability and requirements of any such laws and to abide by them. a. Public Works: State of Washington statute requires workers be paid prevailing wages when employed on public works projects and on public building service maintenance contracts. (RCW 39.04.010, RCW 39.12.010 and 020) It is the contractor's responsibility to be acquainted with and comply with State regulations regarding payment of prevailing wages on public works projects. Prevailing Wages are established by the Washington State Department of Labor and Industries and can be obtained on the web at h ://www.Ini.wa. ov/TradesLicensin,/PrevW@ e/Wa eRates/default.as or by contacting Labor and Industries at 360-902-5335. A copy may also be requested from KCDA. KCDA serves all counties in Washington State. The County in which the project is located will be identified once a member initiates a request for the service, and the effective wage rate to be applied to a specific project is to be based on the date of this bid during the original contract term, and if contract extensions are granted, the prevailing wage rate in affect at the time of the latest extension. Packet Pg. 279 8.G.a Application: The Public Works Act regulates wages paid to workers, laborers and mechanics performing public work. It does not apply to work that is clerical, executive administrative or professional in nature. It does not apply to work of a secretary, engineer or administrator, unless they are performing construction work, alteration work, repair work, etc. Prevailing wage application depends on the work that is performed, regardless of the worker's job title. (RCW 39.12.020 and WAC 296-128-510 through 530) Definition: Public Works is all work, construction, alteration, repair or improvement that is executed at the cost of the state or any other local public agency. This includes, but is not limited to, demolition, remodeling, renovation, road construction, building construction, ferry construction and utilities construction. (RCW 39.04.010) Public Building Service Maintenance Contracts: Prevailing wages are also required on all public building service maintenance (janitorial) contracts. (RCW 39.12.020) Contractors bidding a Public Works project exceeding $1,000,000.00 must declare who their HVAC, Mechanical and Electrical subcontractors will be within one hour of bid submission and the listing of structural installation and rebar installation subcontractors within 48 hours of bid submission, and submit this information with bid documents in order for the bid to be responsive (RCW 39.30.060). Such projects also have special considerations pertaining to use of apprentices (RCW 39.04.310, RCW 39.04.320, and RCW 39.04.350). Reciprocity: In accordance with RCW 39.04.380 any bidding process for public works in which a bid is received from a nonresident contractor from a state that provides a percentage bidding preference, a comparable percentage disadvantage must be applied to the bid of that nonresident contractor. This does not apply to public works procured pursuant to RCW 39.04.155, 39.04.280 or other procurement exempt from competitive bidding. b. Prevailing Wage: Definition: Prevailing Wage is the hourly wage, usual benefits and overtime, paid in the largest city in each county, to the majority of workers, laborers and mechanics. The rate is established by the Department of Labor and Industries for each trade and occupation employed in the performance of public work. If Federal funds are used. bidders must comply with provisions of Davis -Bacon Act. Basic procedures: A Statement of Intent to Pay Prevailing Wages and Affidavit of Wages Paid must be filed and approved for the contractor and all subcontractors. No payments can be made until all contractors/subs have submitted an approved intent form. KCDA cannot release retainage until all Contractors have an approved Affidavit of Wages Paid form certified by the Industrial Statistician. (RCW 39.12.030, 040, 042) Once the work is successfully completed, KCDA will release 95% of the project cost and withhold 5% retainage for 45 days as dictated by law. The final 5% will be paid when the following is completed: Receipt of approved Affidavit of Wages Paid Forms, Releases from Washington State Department of Labor & Industries, Employment Security Department and the Department of Revenue, and acceptance of project completion to the satisfaction of the KCDA ordering member. The cost of filing required Intents and Affidavits is the responsibility of the Contractor and may not be added as a line item charged to the member agency. All Intents and Affidavits must name the agency for whom work is being erformed as the contract award agency, not KCDA. Packet Pg. 280 8.G.a Federally Funded Projects: In addition to the Federal Requirements of Section III, Housing and Urban Development (HUD) Terms and Conditions, Davis -Bacon prevailing wage requirements apply to public works construction contracts of $2000 or more when a project includes any federal funding of any amount. When there is a difference between applicable state and federal prevailing wages for a particular classification of labor, contractors and subcontractors are required to pay the higher of the two prevailing wages. Applicable federal prevailing wage determinations can be found at http://www.wdol.gov/. Contractors/Subcontractors must be knowledgeable and adhere to all federal prevailing wage requirements, including but not limited to paying workers weekly and providing certified weekly payrolls for the contractor and subcontractors of any tier as required in the Davis - Bacon Act and applicable U.S. Department of Labor regulations. Falsification of any prevailing wage payroll records may subject the contractor or subcontractor to civil or criminal prosecution under section 1001 of Title 18 and section 231 of Title 31 of the United States Code. Contractor shall inform all subcontractors of the Davis -Bacon requirements and the prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses. Contractor must coordinate all requirements related to federal funded projects with the KCDA member Agency. c. Responsible Bidder: Before award, the bidder must meet the following state responsibility criteria and, if applicable, supplemental responsibility criteria to be considered a responsible bidder. The bidder is required to submit documentation demonstrating compliance with the criteria. Low Responsible Bidder A. State Responsibility Criteria. The Bidder must meet the following state responsibility criteria: 1. At the time of bid submittal, have a current certification of registration in compliance with chapter 18.27 RCW. 2. Have a current Washington State Unified Business Identifier (UBI) number. 3. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3). 4. If applicable: a. Have Industrial Insurance (workers' compensation) coverage for the Bidder's employees working in Washington State, as required in Title 51 RCW; b. Have a Washington State Employment Security Department number, as required in Title 50 RCW; and c. Have a Washington State Department of Revenue state excise tax registration number, as required in Title 82 RCW. 5. New bidder requirement. Certify that within the three-year period immediate) preceding the bid solicitation date: a. The bidder is not a "willful" violator, as defined in RCW 49.48.082 or an provision of chapter 49-46, 49.48 or 49.52 RCW. b. As determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgement entered by a court of limited or general 'urisdiction. c. As of July 1, 2019, WA Labor and Industries has required all businesses to have public works training before bidding and/or performing work on public works projects. This training requirement has been added to the responsible bidder criteria in RCW 39.04.350 and RCW 39.06.020. Awarding agencies are required to verify all contractors submitting bids meet this requirement before awarding the contract. Packet Pg. 281 8.G.a 6. At the time of bid submittal, provide signed sworn statement in accordance with RCW 9A.72.085 verifying under penaLty of perjthat the bidder is in compliance with the new responsible bidder criteria requirement. 7. Supplemental Bidder Responsibility Criteria. If supplemental criteria apply to this project, the criteria are included as "Exhibit A." The Bidder may make a written request to modify any or all of the supplemental criteria. Modification of supplemental criteria shall be at KCDA's discretion. Any modifications to the supplemental criteria shall be made by addenda prior to bid opening. Subcontractor Responsibility The contractor shall include the language of this section in each of its first tier subcontracts and shall require each of its subcontractors to include the same language of this section in each of their subcontracts, adjusting only as necessary the terms used for the contracting parties. The requirements of this section apply to all subcontractors regardless of tier. At the time of subcontract execution, the Contractor shall verify that each of its first tier subcontractors meets the following bidder responsibility criteria: 1. At the time of bid submittal, have a current certification of registration in compliance with chapter 18.27 RCW. 2. Have a current Washington State Unified Business Identifier (UBI) number. 3. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3). 4. If applicable: a. Have Industrial Insurance (workers' compensation) coverage for the Bidder's employees working in Washington State, as required in Title 51 RCW; b. Have a Washington State Employment Security Department number, as required in Title 50 RCW; and c. Have a Washington State Department of Revenue state excise tax registration number, as required in Title 82 RCW 5. Have an electrical contractor license, if required by Chapter 19.28 RCW; 6. Have an elevator contractor license, if required by Chapter 70.87 RCW; d. Bonds- Payment & Performance: The prime Contractor shall provide a Performance and Payment Bond at 100% of the contract price to the KCDA member with a copy to KCDA before work begins. The only exception is for contracts of one hundred fifty thousand 150 000 dollars or less. In this instance, at the option of the Contractor, the member may in lieu of the bond retain ten percent of the contract amount for a period of thirty days after date of final acceptance, or until receipt of all necessary releases from the Department of Revenue and the Department of Labor and Industries and settlement of any liens filed under Chapter 60.28 RCW, whichever is later. The bond shall be issued by a surety company authorized to do business in the State of Washington and shall be on standard forms used for public projects (RCW 39.08.010) and as directed by the KCDA member. Performance and Payment bonds for KCDA members outside Washington must be provided by companies licensed to provide bonds for public entities in the member's state. e. Licenses: The prime contractor shall possess and maintain in current status all federal, state, and local licenses, bonds, and permits required for the performance and delivery of any and all products and services offered in its response to the bid solicitation. Before submitting a bid, Bidders must hold a current, valid contractor's license as required in Washington. The contractor's license must be in the name of the legal entity submitting and signing the bid. A Packet Pg. 282 8.G.a Bidder may not substitute a contractor's license held by a subcontractor or joint venture. Bidders submitting bids in Washington State without a valid contractor's license in the name of the Bidder are in violation of RCW 18.27.020. It is the responsibility of the prime contractor to ensure any subcontractors performing under this contract hold and maintain appropriate licenses. KCDA reserves the right to request copies of licenses at any time during the contract. Copies of licenses, upon request, must be submitted to the member prior to performing the work. The Contractor agrees to keep and ensure subcontractors keep any required license, permit or bond current and in compliance with Washington rules, regulations and statutes, as well as in states outside Washington in which contractor performs work under this contract. For work performed for any Washington State school district, public agency or municipality, the Contractor must comply with the bidder responsibility requirements of RCW 39.04.350 prior to the KCDA member awarding a contract. The contractor must verify the responsibility of all subcontractors used in accordance with RCW 39.06.020. f. Permits: The acquisition of all permits as well as any drawings needed to obtain those permits is the responsibility of the successful Contractor/Bidder. g. Certificate of Insurance: A certificate of insurance demonstrating current coverage of the types and amounts of insurance required by KCDA and the KCDA member must be provided to the KCDA member prior to performance of any work. In addition, the Commercial General Liability policies must be endorsed to name KCDA and the KCDA member as additional insureds. Such policies must be further endorsed to provide that the insurance is primary as respects KCDA and the KCDA member, and that any other insurance maintained by KCDA and the KCDA member shall be excess and not contributing insurance with the Contractor's insurance. These endorsements must be provided along with the certificate of insurance. The KCDA member must both approve the certificate of insurance and endorsements. h. Acceptable Pricing Method: KCDA is unable to accept Alternative Costing Method quotations except in certain limited instances, (i.e., sole source) in which KCDA and Vendor may mutually determine the Alternative Costing Method is acceptable. This will be the exception rather than the rule. RS Means or line item bid pricing is acceptable. i. Progress Payments: The Contractor shall be paid, upon submission of a proper Payment Request, the prices stipulated herein for work performed (less deductions, if any), in accordance with all payment and retainage instructions herein. Submitted Payment Requests must contain the following minimum information: a. Contract Number b. Bid item ID, bid quantity, unit, unit price and description as appropriate c. Sales Tax as applicable The Payment Request will be reviewed by the Member before payment is made. If the Member is in disagreement with the Payment Request, KCDA will issue a notice requesting a revised Payment Request. KCDA, at its discretion, reserves the right to withhold payment on a given project, pending receipt of payment from the customer. Packet Pg. 283 8.G.a In accordance with RCW 51.12.050, KCDA reserves the right to deduct from the payment any outstanding industrial insurance premiums owed by the Contractor or Subcontractors. j. Payment Retainage: In accordance with RCW 60.28 contract retainage [not to exceed five percent of the moneys earned by the contractor toward completion of a public improvement contract ] shall be withheld and reserved in one of two ways: a. As a trust fund for the protection and payment of 1) the claims of any person arising under the contract, and 2) the state with respect to taxes imposed pursuant to Titles 50, 51 and 82 RCW which may be due from such contractor. Upon completion of a contract, the member agency shall notify the Department of Revenue, the Employment Security Department, and the Department of Labor and Industries of the completion of contracts over one hundred fifty thousand dollars. KCDA will issue payment on the retainage amount forty-five days after notice from the KCDA Member Agency that the contract has been accepted as complete or upon receipt of all necessary releases, whichever is later. b. O tion of providing retainage bond for the full amount of the retainage 5% of the contract amount with a erformance bond . This bond is s arate from the performance bond under RCW 39.08.10. Providing a retainage bond means no retaingge is withheld. If you choose to provide a retainage bond a copy of the bond must be submitted. k. Force Majeure Except for payments of sums due, neither party shall be liable to the other, nor be deemed in default under this contract, if and to the extent that such parry's performance of this contract is prevented by reason of force majeure. The term "force majeure" means an occurrence that is beyond the control or responsibility of the party affected and occurs without its fault or negligence, including, but not limited to the following: acts of God; acts of the public enemy; war; riots; strikes; industry -wide labor disputes; civil disorders; fire; flood; snow; earthquakes; tornadoes or violent winds; hail storms; lockouts; injunctions -intervention -acts, or failures or refusals to act by government authority; and other similar occurrences beyond the control or responsibility of the party declaring force majeure, which such party is unable to prevent by exercising reasonable diligence. The force majeure shall be deemed to commence when the party declaring it notifies the other party of the existence of the force majeure and shall be deemed to continue as long as the results or effects of the force majeure prevent the party from resuming performance in accordance with the contract. The party receiving the notice of force majeure may contest the declaration of a force majeure. Force majeure shall not include late deliveries of equipment or materials caused by congestion at a manufacturer's plant or elsewhere, an oversold condition of the market, inefficiencies, internal labor disputes, or similar occurrences. If either party is delayed at any time by force majeure, the delayed party shall notify the other party in writing of such delay within forty- eight (48) hours. I. PRICING The bidder shall submit pricing using Manufacturer Price Lists, Attachment B - Discounts, Installation Rates, and Attachment E — Services Price Schedule, as necessary. Vendor bid pricing shall include a 2% administrative fee on all line items and charges. The administrative fee must be part of the bid price. If you are bidding a catalog price less a discount, make sure the administrative fee is included in the net price to the member agency. Pricing must include the 2% KCDA service fee so the service fee is invisible to KCDA members. Packet Pg. 284 8.G.a For all Playground Equipment, Surfacing, & Site Amenities, pricing may be by line item or discount off manufacturer price list (Attachment B). Accessories and materials may be from other manufacturers or sources but must be identified and priced in the IFB response either by item or via catalog discount. On the pricing sheet, list and group accessories and materials by manufacturer for ease of identification. Respondents will choose only one pricing method to be used per manufacturer. Alternative pricing methods shall be addressed in Attachment B. Proposals received that provide both methods for a single manufacturer will be found non -responsive. Fixed prices shall be firm until each anniversary date of contract, unless there is an occurrence of one or more economic price adjustment contingencies outlined in the bid. If price adjustment contingencies occur, or not less than ninety (90) days prior to each contract anniversary date, awarded vendor may submit a fully documented request for price adjustment to KCDA. The documentation must substantiate that any requested price increase was clearly unpredictable at the time of bid submittal and results from an increased cost to awarded vendor that was out of awarded vendor's control. KCDA will review requests for fixed price adjustments to determine if the new prices or another option is in member agencies' best interests. If accepted, new fixed prices shall apply to the contract upon approval from KCDA. Price changes shall be a factor in contract renewal. The awarded vendor agrees that the cost for any item bid on this contract may vary by state due to specific requirements or other jurisdictional impacts. If the overall cost is discounted or lowered for any member agency, however, the cost will be similarly lowered or discounted at the same time for all member agencies for the same scope, size and value. (If a KCDA member agency proposes to purchase a large volume of one product at one time and the awarded vendor agrees to provide an additional discount, that same volume discount would be available to any KCDA member agency.) It is understood and agreed upon between Bidder and KCDA that the Bidder's pricing does not include the cost for any site specific conditions or requirements. Site specific requirements shall be addressed on a case by case basis at the time the order is placed. Any additional cost(s) are to be priced by methods designated under Installation Rates, or by RS Means, as indicated in bidder's response to this solicitation. Warranty: Describe the warranties that apply to the products offered in the IFB response and when warranty date will commence. Identify any website links that cover warranty information. The manufacturer has the primary responsibility to honor a manufacturer' warranty. Awarded vendor agrees to assist the member agency reach a solution in a dispute with the manufacturer over a warranty's terms. Any extended manufacturer's warranty will be passed on to the member agencies. List any pricing applicable to warranties in Attachment E of the IFB response. Risk of Loss or Damaue: Awarded vendor shall retain title and control of all goods until they are delivered and received. All risk of transportation and all related charges shall be the responsibility of the awarded vendor. The awarded vendor shall file all claims for visible or concealed damage. The member agency will notify the awarded vendor and/or freight company promptly of any damaged goods and shall assist the freight company/awarded vendor in arranging for inspection. No F.O.B. vessel, car or other vehicle terms will be accepted. Taxes: Member agencies, who have obtained Playground Equipment, Surfacing, & Site Amenities under the terms of this contract, will be responsible for payment of all taxes related to acquisition of the Playground Equipment, Surfacing, & Site Amenities, such as sales tax, property tax, etc. Awarded vendor must separately list all such taxes on member proposal and subsequent invoice. Packet Pg. 285 8.G.a J. FUNDING OUT CLAUSE Any acquisition agreement with a KCDA member agency that exceeds one (1) year shall include a standard "funding out" clause. Such an acquisition is a commitment of the entity's current revenue only, provided the agreement contains either or both of the following provisions: 1. Retains to the entity the continuing right to terminate the contract at the expiration of each budget period during the term of the agreement. 2. Conditioned on a best effort attempt by the entity to obtain appropriate funds for payment of the acquisition. K. AUTHORIZED DEALERSIVENDOR PARTNERS The bidder must secure from the manufacturer, if the bidder is not the manufacturer, a written guarantee executed by the manufacturer that the bidder is an authorized dealer of that manufacturer. This can be submitted as a Manufacturers Guarantee/Manufacturers Certificate, or a statement on the manufacturer's letterhead with corporate acknowledgement. Failure to provide will result in award disqualification for that manufacturer. Bidder may propose a network of authorized dealers/vendor partners through whom the bidder intends to perform the contract. Member agencies may be directed to bidders' network of authorized dealers/vendor partners for Playground Equipment, Surfacing, & Site Amenities, however the awarded vendor shall be responsible for the actual job performance of each and every authorized dealer/vendor partner. This includes, but is not limited to, proper ordering process and reporting, or submittal of 2% service fee. Unresolved problems with the authorized dealer/vendor partner may be referred to the awarded vendor for resolution. Bidders are to identify and list each of the authorized dealers/vendor partners they intend to involve in contract performance. Awarded vendor must be capable of replacing authorized dealers/vendor partners found unsuitable to participate in performance on the KCDA contract and establish new authorized dealers/vendor partners in a timely manner. During the contract period, the awarded vendor or purchasing agent may remove an authorized dealer/vendor partner from the list of those designated to this contract at any time without further explanation or process. The awarded vendor may propose authorized dealer/vendor partner additions for consideration at any time throughout the contract provided; • The request is in writing on awarded vendors letterhead. • It is filed with the Purchasing Agent a minimum of 30 calendar days before the effective date of the proposed change. • It clearly identifies the authorized dealers/vendor partners involved in the change. • It is accompanied by documentation acceptable to the Purchasing Agent sufficient to warrant the change. L. AWARD 1. Evaluation It is the intent of KCDA to award a manufacturer's complete line of products based on the specifications provided when possible and advantageous. KCDA expects to award to the lowest responsive and responsible bidder per unique manufacturer specifications that meet IFB terms, conditions, and criteria specified. An award is at the sole discretion of KCDA. KCDA reserves the right to reject any or all proposals, accept the proposal(s) that are deemed most advantageous for KCDA member agencies, and waive any irregularities in the solicitation process. Awarded vendors will be required to turn in updated specifications for the manufacturers awarded. Packet Pg. 286 8.G.a The following criteria will be used in evaluating responses to this IFB. An award is anticipated to be made to a bidder with the highest rating per manufacturer product line. Subsequently, multiple awards may be made. Evaluation Criteria and Weight Proper submission of proposal 10 Comprehensiveness of product and services 10 provided Related Experience 15 Pricing 50 Presentation of full and complete product offering that can meet variety of member 15 agencies requirements/timeline. TOTAL POSSIBLE POINTS 100 Clarification and/or Discussions Clarification of a response may be necessary. KCDA will communicate with the bidder(s) for the purpose of eliminating minor errors, clerical errors, and/or irregularities. Clarification is accomplished by explanation or substantiation, either in response to an inquiry from KCDA or an inquiry initiated by a bidder. Clarification does not give a bidder the opportunity to revise, change or modify their response in any way. Discussion takes place after the initial receipt of proposals. KCDA reserves the right to conduct discussions with bidders whose responses are determined to be reasonably inclined toward receiving a contract award. Discussion may occur when oral or written communications between KCDA and the bidder are conducted for the purpose of clarifying information to determine the acceptability of a response. KCDA will not assist the bidder in bringing the bidder's response to the same level of other responses received by KCDA. Further, KCDA will make no indication of pricing or other information received from other bidders. Competitive Range: KCDA reserves the right to establish a competitive range of acceptable responses as part of the evaluation process as defined herein. Responses below the competitive range will be determined to be unacceptable and will not receive further consideration. M. ORDER PROCESS & REPORTING 1. The awarded vendor must verify that a customer is a KCDA member. A current list of member agencies is posted on the KCDA website under "Membership". If the awarded vendor's customer is not posted on the KCDA website, the awarded vendor must verify membership with the KCDA Contract Specialist. If the customer is not a member agency, but is eligible to become a member agency, the Contract Specialist will give the awarded vendor's customer instructions regarding the membership process. 2. Awarded vendor will submit a signed and dated proposal or quote to a KCDA member agency in accordance with the pricing awarded under this IFB. All Playground Equipment, Surfacing, && Site Amenities purchased must include the KCDA 2% service fee as a part of the price to the member a ene . Do not list the 2% as a se crate line item. The awarded vendor must specifically state the KCDA contract number #22-315 on the proposal to the KCDA member agency. The proposal must identify the member agency contact name, e-mail address and phone number for the person responsible for approving the purchase. This information is critical and if not provided may be grounds for delaying the processing of the order as well as eventual payment to vendor. 3. Members should send a copy of their PO made out to KCDA and a copy of the Vendor quote to the KCDA Contract Specialist designated on the Awarded Contracts page. Upon KCDA's Packet Pg. 287 8.G.a verification of membership and pricing, KCDA will create and forward a KCDA purchase order to the designated point of contact at the Vendor. The Contract Specialist will request additional information, such as scope of work and item/part number along with pricing for each line item as needed. Failure to provide adequate evaluation information may result in delay of approval by Contract Specialist 4. A copy of the order will be kept on file at KCDA. 5. Vendor must not commence delivery, services or installation using the KCDA contract without receiving a purchase order from KCDA. 6. Orders processed against this contract by customers who are not KCDA members or without emailed approval from KCDA are in violation of the contract. Vendors not following proper procedures may be removed from consideration for future awards. 7. KCDA reserves the right to revise the ordering process above at their sole discretion, if deemed necessary for contract management or audit purposes. An implementation for change will be coordinated with the Vendor as needed. N. CHRISTIAN DOCTRINE Any federal, state and local governing authority's/jurisdiction's statutes, codes, rules and regulations referenced and/or govern the products, services and activities relating to and are part of this solicitation, whether or not physically noted or included, shall be complied with and adhered to as required. It is the sole responsibility of the Bidder to perform and complete any necessary research and investigation required to make themselves aware of and comply with this item. Signature_ Must be the same signature that appears on the bid response forms Packet Pg. 288 8.G.a KCDAPURCHA SING COOPERATIVE 18639- 80TH Ave S. • P.O. Box 5550 + Kent, WA 98064-5550 + Phone 425-251-8115 • Fax 253-395-5402 • www.kcda.org INVITATION FOR BIDS #22-315 Playground Equipment, Surfacing, & Site Amenities BID DUE DATE: March 3, 2022 on or before 2:00 PM PST Attachment D SIGNATURE PAGE AND MISCELLANEOUS FEES The undersigned offers and agrees, if this bid is accepted, to furnish any or all of the items upon which prices were quoted, at the prices set opposite each item, F.O.B. delivery point specified in the Invitation for Bids, and agrees to make delivery within the delivery dates specified, or as otherwise amended by attachment. Contract Prices Offered 1. Firm for annual contract 2. Firm for initial order only 3. Variable by item/group MISCELLANEOUS FEES (X) () (Identify under separate cover) In some cases additional charges may be necessary. These costs are for items delivered direct to Members. Attach additional pages as may be necessary for each manufacturer. "TBD", "Job by Job", etc. is not acceptable and may disqualify your response. Bidders should list out any other pricing for services on additional pages as needed within this section. Delivery Fee: Installation Fee: Performance Bond: Demolition Fee: Restock Fees: Lift Gate Fee when required OTHER $ Freight cost is pWaV?84Y $ See fees listed VQit W 3%of total am&mt bonded Prevailing Wane - RCW 39.04.010, 39.12.010 & 020 $ See fees listed on Installation Price List $ 20% - see attached Return Policy for complete details $ 687.00 NOTE : If services are not documented in pricing pages, fees must be justified by using RS Means. FUTURE DELIVERIES On occasion, KCDA Members will place orders near the end of the contract period for delivery after the contract period has expired. Will your company honor orders placed during the contract period for future delivery? No Yes X Yes, but only if delivered before _90 des after contract expiration Signed: Firm Name: Landscape Structures Inc. Name and Title: Fred Caslavka, Chief Financial Officer Telephone No. 763-972-3391 Email: fredcaslavka(o)playlsi.com "Note: All lines of information must be provided with submittal. Electronic acceptance of these terms and conditions signifies compliance with all terms and conditions. Packet Pg. 289 8.G.a Attachment E - Services Price Schedule Bid #22-315 Playground Equipment, Surfacing, & Site Amenities NOTE: If your company provides any of the services listed below, please complete the price schedule. **BIDDER MAY INCLUDE THIS INFORMATION IN THEIR OWN FORMAT AS PART OF THE PRICING PAGES.** If services are not documented in pricing pages, fees must be justified by using IRS Means. w N Description Regular Price or Rates Discounted Price or Per Diem Charges (if any) Mileage Charges (if *Additional Discount on Large Projects: � Rates any) Y/N L V7 t1A Description Regular Price or Rates Discounted Price or Per Diem Charges (if any) Mileage Charges (if *Additional Discount on Large Projects: Rates an y) Y/N A ++ � C M U L i N Description Regular Price or Rates Discounted Price or Rates Per Diem Charges (if any) Mileage Charges (if an Y) *Additional Discount on Large Projects: Y/N b (A ex: Initial (must price) ex: Follow up training (must price) L i A) H Vf Description Regular Price or Rates Discounted Price or Rates Per Diem Charges (if any) Mileage Charges (if an Y) *Additional Discount on Large Projects: Y/N ++ (n L O cO.i Ix �> Q L z W LA Vf *Please detail additional discounts on large projects. See Installation Rates and Miscellaneous Fees - Attachment D for available services and pricing. Packet Pg. 290 8.G.a Playground Equipment, Surfacing, & Site Amenities Bid #22-315 ATTACHMENT F — Deviations INSTRUCTIONS: 1. If "NO" is checked below, complete this form by signing it at the bottom. 2. If "YES" is checked below, either insert answers into this form or create a Microsoft Word table format to provide narrative explanations of exceptions. If adding pages, the bidder's name and identifying information as to which item the response refers must appear on each page. 3. Scan this form plus any attachments into a single PDF document. 4. Title the file "Attachment F - Deviations". 5. Exceptions to local, state or federal laws cannot be accepted under this bid. ® NO, this bidder does not have deviations (exceptions or alternates) to any terms, conditions and/or specifications listed in the bid documents. ❑ YES, this bidder has the following deviations to the terms, conditions and/or specifications listed in the bid documents. Section/Item I Specification (describe) I Details of Deviation Signature. Must be the same signature that appears on the bid response forms. Packet Pg. 291 8.H KENT WASH IN G T O N DATE: October 18, 2022 TO: Kent City Council SUBJECT: Highway Safety Improvement Grant for Canyon Drive and Weiland Street Access Control - Authorize MOTION: I move to authorize the Mayor to take all action and sign all documents necessary to accept grant funding from the WSDOT Highway Safety Improvement Program to design and construct safety improvements at the intersection of Canyon Drive (SR 516) and Weiland Street, amend the budget, and authorize expenditure of the funds in accordance with the grant's terms. SUMMARY: In March 2022, the City of Kent applied for funding from the Washington State Department of Transportation (WSDOT) Highway Safety Improvement Program. WSDOT evaluates projects submitted by agencies from across the state and selects projects they feel have the best safety benefit. The projects are selected from the City's 2022 Local Road Safety Plan. RevThe City's project at the intersection of Canyon Dr (SR 516) and Weiland Street was selected for funding. This project will construct median curb to physically restrict left turns out of Weiland Street onto Canyon Drive, but still allow left -turns into Weiland Street from Canyon Drive. This is an existing restriction that is currently established through signing. The total project cost is estimated at $111,000. The amount awarded by the WSDOT is $111,000, with no City match required if all phases are obligated by April 30, 2026. BUDGET IMPACT: Additional revenue of $111,000 that will cover the cost of the project. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. ATTACHMENTS: Packet Pg. 292 8.H 1. HSIP Canyon & Weiland Award Letter (PDF) 10/03/22 Public Works Committee MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS] Next: 10/18/2022 7:00 PM MOVER: Marli Larimer, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Brenda Fincher, Satwinder Kaur, Marli Larimer Packet Pg. 293 8.H.a Washington State w7, Department of Transportation September 12, 2022 Mr. Chad Bieren Public Works Director City of Kent 220 Fourth Avenue South Kent, WA 98032-5838 Dear Mr. Bieren: Transportation Building 310 Maple Park Avenue S.E. P.O. Box 47300 Olympia, WA 98504-7300 360-705-7000 TrY:1-800-833-6388 www.wsdot.wa.gov Canyon Drive and Weiland Street Access Control 2022 City Safety Selections Federal Funding WSDOT is pleased to advise you that the above -mentioned safety project was recently selected to receive funding through the Highway Safety Improvement Program (HSIP). The federal funding is limited to the amount shown below: Canyon Drive and Weiland Street Access Control $111,000 Scope: See attached Project Summary — delivered as one contract. NOTE: The project is eligible for 100% HSIP funding, for all phases authorized prior to April 30, 2026. If any phase is not obligated by this date, remaining funding will be rescinded, and the agency will need to re -compete for funding or construct the project with local funds. Scope and funding modifications require prior approval from WSDOT Local Programs. In order to meet state and federal requirements, the following are required: ■ Project expenditures incurred before receiving notice from Local Programs of federal fund authorization are not eligible for reimbursement. ■ Please refer to the Local Programs web page for detailed information, including: (http://www.wsdot.wa.gov/localpro_rg ams_o ✓ Local Agency Guidelines (LAG) manual for the requirements regarding programming, authorization, reimbursement, etc.; ✓ Projects utilizing federal funds must be included in your current Transportation Improvement Program (TIP) as a complete programmed project. Once your TIP amendment is approved, WSDOT will amend the Statewide Transportation Improvement Program (STIP); ✓ Funding and billing forms; ✓ Local Project Report is required to be completed by the end of June and December each year. To access the database you will need an account name and password. Your account name is Kent and your password is Kent291. The password is case sensitive. If the project is not actively pursued, or becomes inactive (23 CFR 630), the project is at risk of being cancelled, and funds reprogrammed. FHWA requires that all projects are ADA compliant upon completion or the federal funds must be repaid. Packet Pg. 294 Chad Bieren 8.H.a City of Kent 2022 City Safety Selections September 12, 2022 As a reminder, Local Programs requires all agencies to submit monthly progress billings to ensure timely reimbursement of eligible federal expenditures. For assistance please contact Mehrdad Moini, your Region Local Programs Engineer at 206.440.4734. Sincerely, Jay Drye, PE Director Local Programs JD:st:ml Enclosure cc: Kelly McGourty, Transportation Director, PSRC Mehrdad Moini, Northwest Region Local Programs Engineer, MS NB82-121 Packet Pg. 295 Project Summary 8.H.a Program: 2022 City Safety Program Date: August 2022 Agency: City of Kent Project Title: Canyon Drive and Weiland Street Access Control Project Description: Access management including curb, median, striping and signing. Detailed Project Description: Install linear curb or curb and pylon system and a small median island to restrict left -turns out of Weiland Street onto Canyon Drive. Location: Canyon Drive (SR 516) and Weiland Street Note: Project above includes associated ADA and utility work as needed. Project Schedule (Estimated) Project added to the STIP 1/23 Project agreement signed with WSDOT Local Programs 2/23 Begin PE (phase authorized by FHWA through WSDOT) 2/23 Community/stakeholder engagement complete 8/24 Environmental documents approved by WSDOT 8/24 Begin right-of-way (phase authorized by FHWA through WSDOT) N/A Right -of -Way completed (certification by FHWA through WSDOT) N/A Contract advertised 9/24 Contract awarded 10/24 Construction complete 12/25 Project Cost and Award Amount Phase Total Cost Local Match Amount Awarded Preliminary Engineering $21,000 $0 $21,000 Right -of -Way $0 $0 $0 Construction $90,000 $0 $90,000 Total $111,000 $0 $111,000 * Project must obligate construction funds by April 30, 2025 to waive the 10% local match requirement for the construction phase. If you agree to the project summary described above, please sign or electronically sign below and return to Ed Spilker at Ed.Spilker@wsdot.wa.gov. Concurrence: I agree to the project summary described above. Approving Authority Name (Print): f ` k,44 rJ r #?' r P_rx Approving Authority Signature: Date: Page 1 of 1 Q Packet Pg. 296 8.1 KENT WASH IN G T O N DATE: October 18, 2022 TO: Kent City Council SUBJECT: Highway Safety Improvement Grant for 104th Avenue SE Pedestrian Safety Improvements - Authorize MOTION: I move to authorize the Mayor to take all action and sign all documents necessary to accept grant funding from the WSDOT Highway Safety Improvement Program to design and construct pedestrian safety improvements on 104 Avenue SE (SR 515), amend the budget, and authorize expenditure of the funds in accordance with the grant's terms. SUMMARY: In March 2022, the City of Kent applied for funding from the Washington State Department of Transportation (WSDOT) Highway Safety Improvement Program. WSDOT evaluates projects submitted by agencies from across the state and selects projects they feel have the best safety benefit. The projects are selected from the City's 2022 Local Road Safety Plan. The City's project for pedestrian safety improvements at two locations on 104 Avenue SE (SR 515) was selected for funding. This project will construct two midblock pedestrian crossings with rectangular rapid - flashing beacons (RRFB) on 104 Avenue SE (SR 515); one in the 23800 block and another south of SE 244 Street. The total project cost is estimated at $807,000. The amount awarded by the WSDOT is $807,000, with no City match required if all phases are obligated by April 30, 2026. BUDGET IMPACT: Additional revenue of $807,000 that will cover the cost of the project. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. ATTACHMENTS: 1. HSIP 104th Award Letter (PDF) Packet Pg. 297 8.1 10/03/22 Public Works Committee MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS] Next: 10/18/2022 7:00 PM MOVER: Satwinder Kaur, Councilmember SECONDER: Marli Larimer, Councilmember AYES: Brenda Fincher, Satwinder Kaur, Marli Larimer Packet Pg. 298 Washington State w7, Department of Transportation September 13, 2022 Mr. Chad Bieren, PE Public Works Director City of Kent 220 Fourth Avenue South Kent, WA 98032-5838 Dear Mr. Bieren: Transportation Building 310 Maple Park Avenue S.E. P.O. Box 47300 Olympia, WA 98504-7300 360-705-7000 TrY:1-800-833-6388 www.wsdot.wa.gov 104th Avenue Pedestrian Safety Improvements 2022 City Safety Selections Federal Funding WSDOT is pleased to advise you that the above -mentioned safety project was recently selected to receive funding through the Highway Safety Improvement Program (HSIP). The federal funding is limited to the amount shown below: 104th Avenue Pedestrian Safety Improvements $807,000 Scope: See attached Project Summary — delivered as one contract. NOTE: The project is eligible for 100% HSIP funding, for all phases authorized prior to April 30, 2026. If any phase is not obligated by this date, remaining funding will be rescinded, and the agency will need to re -compete for funding or construct the project with local funds. Scope and funding modifications require prior approval from WSDOT Local Programs. In order to meet state and federal requirements, the following are required: ■ Project expenditures incurred before receiving notice from Local Programs of federal fund authorization are not eligible for reimbursement. ■ Please refer to the Local Programs web page for detailed information, including: (http://www.wsdot.wa.gov/localpro_rg ams_o ✓ Local Agency Guidelines (LAG) manual for the requirements regarding programming, authorization, reimbursement, etc.; ✓ Projects utilizing federal funds must be included in your current Transportation Improvement Program (TIP) as a complete programmed project. Once your TIP amendment is approved, WSDOT will amend the Statewide Transportation Improvement Program (STIP); ✓ Funding and billing forms; ✓ Local Project Report is required to be completed by the end of June and December each year. To access the database you will need an account name and password. Your account name is Kent and your password is Kent291. The password is case sensitive. If the project is not actively pursued, or becomes inactive (23 CFR 630), the project is at risk of being cancelled, and funds reprogrammed. FHWA requires that all projects are ADA compliant upon completion or the federal funds must be repaid. Packet Pg. 299 Chad Bieren City of Kent 2022 City Safety Selections September 12, 2022 As a reminder, Local Programs requires all agencies to submit monthly progress billings to ensure timely reimbursement of eligible federal expenditures. For assistance please contact Mehrdad Moini, your Region Local Programs Engineer at 206.440.4734. Sincerely, Jay Drye, PE Director Local Programs JD:st:ml Enclosure cc: Kelly McGourty, Transportation Director, PSRC Mehrdad Moini, Northwest Region Local Programs Engineer, MS NB82-121 Packet Pg. 300 Project Summary Program: 2022 City Safety Program Date: August 2022 Agency: City of Kent Project Title: 104th Avenue Pedestrian Safety Improvements Project Description: Install rectangular rapid flashing beacons and crosswalk improvements. Detailed Project Description: Install rectangular rapid flashing beacons, median refuge island, high -visibility crosswalk markings, signing, pavement markings, streetlighting, and curb ramps as needed. Locations: a. 104 Ave SE (SR 515) between 244th St and 248th St b. 104 Ave SE (SR 515) near 23800 block Note: Project above includes associated ADA and utility work as needed. Project Schedule (Estimated) Project added to the STIP o 1/23 a Project agreement signed with WSDOT Local Programs 2/23 Begin PE (phase authorized by FHWA through WSDOT) 2/23 m Community/stakeholder engagement complete 8/24 rn Environmental documents approved by WSDOT 8/24 Begin right-of-way (phase authorized by FHWA through WSDOT) N/A z Right -of -Way completed (certification by FHWA through WSDOT) N/A Contract advertised 9/24 eo Contract awarded 10/24 M _ Construction complete 12/25 i a� Project Cost and Award Amount J L Phase Total Cost Local Match Amount Awarded 3 PreliminaryEngineering g g $168,000 $0 $168,000 Q Right -of --Way $0 $0 $0 z 0 Construction $639,000 $0 $639,000 a Total $807,000 $0 $807,000 U) * Project must obligate construction funds by April 30, 2025 to waive the 10% local match requirement for the construction phase. 4.: If you agree to the project summary described above, please sign or electronically sign below and return to Ed Spilker at 4) m Ed.SpilkerPwsdot.wa,.gov. E Concurrence: I agree to the project summary described above. a Approving Authority Name (Print): r Crl'i<Cx Authority Signature: Approving _� Date: Page 1 of 1 Packet Pg. 301 8.J 140 KENT ,, ,, V .L I c , DATE: October 18, 2022 TO: Kent City Council SUBJECT: Contract with OMA Construction, Inc for South 224th Street Projects Wetland Mitigation and Remediation Projects - Authorize MOTION: I move to authorize payment of additional costs to OMA Construction, Inc. in excess of the Mayor's authority to complete the South 224t" Street - Wetland Mitigation and Remediation projects, and ratify past actions consistent with this motion, subject to final terms and conditions acceptable to the Public Works Director and City Attorney. SUMMARY: Constructing the first two phases of the S 224t" St project (841" Ave S to 94t" Ave S) included wetland and wetland buffer impacts. A wetland mitigation site was found in Kent that could meet permitting requirements for filling wetlands. The site, owned by Hytek Finishes (Hytek), is located at the west end of S. 216t" Street, just west of East Valley Highway. During the acquisition process, contamination was discovered and slowed down the City's ability to purchase the property. The City alleged that cadmium used in Hytek's industrial processes had been released to the site through its stormwater system. After considering other options, most notably the King County In -Lieu Fee Mitigation Program, it was determined that remediation of the Hytek site, with wetland mitigation was the best course of action. The City purchased the site and advertised the S 224t" St Projects - Wetland Mitigation and Remediation project in July 2021. While the major extents of contamination had been determined during property negotiations, exact depths and the precise perimeter were only determined with confirmation sampling during the excavation of contaminated material. The costs associated with removal of contaminated material and associated replacement materials required contract change orders that exceed the Mayor's authority. Therefore, staff request that Council ratify the necessary expenses to complete the work. The awarded contract was $573,800 and payment to date is $991,351.66. This is $417,551.66 over the original award. Staff anticipates that an additional $50,000 will be needed to close out the project. Packet Pg. 302 8.J While it would have been better to have this additional work determined prior to bidding, the sampling and testing required would have been expensive and would not have significantly changed the overall cost of the project. Once completed, the Hytek site will be free of contamination and providing compensatory wetland habitat and functions. BUDGET IMPACT: The additional amount will be paid out of existing project funds. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. 10/03/22 Public Works Committee MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS] Next: 10/18/2022 7:00 PM MOVER: Marli Larimer, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Brenda Fincher, Satwinder Kaur, Marli Larimer Packet Pg. 303 9.A KENT WASH IN G T O N DATE: October 18, 2022 TO: Kent City Council SUBJECT: Ordinance to Repeal and Replace Chapter 8.09 of the Kent City Code, with a new chapter entitled "'Camping on Public Property" - Adopt MOTION: I move to adopt Ordinance No. 4443, repealing Chapter 8.09 of the Kent City Code and replacing it with a new chapter which prohibits camping and other activities that cause environmental damage and harm public property, and sets forth the circumstances under which unlawful camping is enforced. SUMMARY: The Effects of Unlawful Camping on the City The use of public property for unauthorized camping -pitching, erecting, or occupying structures that intend to function as a temporary or permanent place of residence -creates dangerous public health and safety conditions; damages the environment; prevents these areas from being used for the purposes for which they were intended; and forces the City to shift its staffing and funding resources to address these harms. At the Operations and Public Safety Committee meeting on October 4, 2022, staff gave a presentation detailing the effects of unlawful camping on the City. Camping outside of designated campgrounds creates unsanitary and dangerous conditions for the individuals camping and other users of these immediate areas and surrounding waterways. These dangerous conditions include human and food waste, litter, fire hazards, and drug paraphernalia (e.g., needles). Unlawful camping also causes significant damage to environmentally sensitive areas such as wetlands, streams, fish and wildlife habitat, and steep slopes ("critical areas"). Critical areas must be protected and maintained so that they can fulfill their essential functions -preserving habitat for wildlife, preventing erosion, maintaining and improving water quality for human consumption and endangered species, maintaining foliage and vegetation to counter the effect of climate change. As one of many examples, camps have impacted the McSorley Creek wetlands, the headwaters for McSorley Creek, which drains into the Puget Sound and supports salmon and forage fish habitat. Because of the creek's significance, King County and Washington State parks are currently working on a project to improve the McSorley Creek drainage into Puget Sound to restore habitat for juvenile chinook Packet Pg. 304 9.A salmon, an endangered species. Camps within this area threaten this habitat, the species within this habitat, and the investments being made to restore and preserve it. Similarly, camping in and near public facilities that have been improved and developed for a particular purpose hinders the use of these facilities for their intended purpose. For example, a camp recently blocked the entire sidewalk and shoulder of the roadway on 6th Avenue North between West Meeker Street and West Saar Street. This area is dense with assisted living facilities and this sidewalk is a vital pedestrian pathway and is required to be open for passage under the American with Disabilities Act. In response to the harms of unlawful camping, the City has been forced to shift its staffing and funding resources to address the damage and dangerous conditions within its parks, waterways, and critical areas. Specifically, over the past five years, the City spent $921,716 at the Mill Creek Canyon Earthworks Park to clean up and restore trails and facilities damaged by camping. Additionally, in areas where individuals are camping, City staff are exposed to an increasing volume of hazardous materials (e.g., drug paraphernalia, human excrement, hazardous chemicals) and are prevented from completing normal maintenance activities because these spaces are being used to camp. The City, as a steward of public property, must employ its limited resources wisely to develop and maintain these spaces. As part of this stewardship, it is the City's responsibility to establish reasonable rules to help ensure the public can safely use these spaces for their intended purpose and that the natural and environmentally sensitive features within them are protected and preserved. The Legal Landscape The regulation of camping on public property must comply with constitutional requirements. In 2019, and recently, the Ninth Circuit Court of Appeals has held that the Eighth Amendment to the United States Constitution prohibits cities from prosecuting homeless individuals for sitting, lying, and sleeping and taking rudimentary precautions to protect themselves from the elements in public when there is no available shelter. However, the law does not prevent the City from enforcing an ordinance prohibiting camping in certain locations, nor does it prevent the City from prohibiting harmful actions associated with unlawful camping, such as using open flames in unauthorized locations, littering, and causing environmental damage. The Proposed Ordinance Overall, the purpose of the proposed ordinance is to prevent the harm to public property that is caused by the activities of unlawful camping, storage of camp facilities, using open flames, and causing environmental damage. Generally, this ordinance continues to prohibit camping outside of designated areas throughout the City. In addition, the ordinance identifies locations in which unlawful camping is particularly destructive to the environment and disruptive to the property's intended purpose. In these locations, the prohibition on camping can be Packet Pg. 305 9.A immediately enforced at all times -meaning that the camp and associated facilities must be immediately removed. These locations include critical areas and wellhead properties that protect drinking water sources; portions of parks that are designated for a specified purpose, such as picnic shelters and play fields; City - owned facilities where business is conducted and employees work; highways and sidewalks; and properties owned by the City that are not open to the public and are posted with signs prohibiting trespass. While the authority to arrest and file charges for unlawful camping is suspended any time there is no available overnight shelter, the City may, regardless of the availability of shelter, file charges for failing to remove a camp located in the specified areas. Importantly, prior to and during enforcement this chapter, the City will provide assistance to individuals to help them obtain alternative shelter, to temporarily store belongings, and to address any relevant underlying conditions that may have led to the individual violating the provisions of this chapter. Specifically, this means that the City will not object to an individual entering a deferred prosecution or the court entering a deferred sentence where a licensed or certified professional or agency recommends mental health or substance abuse use disorder treatment. Finally, no fines will be imposed as a penalty for a violation of any of these provisions. At the October 4, 2022, Operations and Public Safety Committee meeting, staff presented a proposed ordinance repealing and replacing Chapter 8.09 of the Kent City Code. Since this meeting, the ordinance has been updated to add more details to the recitals, refine and streamline language, incorporate feedback received from the public, update the penalties section, and to address a new Ninth Circuit Court of Appeals decision. These updates are shown in redline, strikethrough, and highlighted text in the attached ordinance. BUDGET IMPACT: None. SUPPORTS STRATEGIC PLAN GOAL: Thrivinq City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. ATTACHMENTS: 1. FINAL (tracked) Camping Ordinance - for Council (PDF) 2. FINAL Version without Tracked Changes - Camping Ordinance (PDF) 10/04/22 Operations and Public Safety Committee MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS] Next: 10/18/2022 7:00 PM MOVER: Les Thomas, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Fincher, Larimer, Michaud, Thomas, Troutner Packet Pg. 306 9.A.a ORDINANCE NO. 4443 AN ORDINANCE of the City Council of the City of Kent, Washington, repealing Chapter 8.09 of the Kent City Code, entitled "Camping", and replacing it with a new Chapter 8.09, entitled "Camping on Public Property", in order to prohibit activities that cause environmental damage and harm public property including unlawful camping, storing of personal property; and unlawful fires-a+�d to set forth the procedures for removal of unlawful e-Rcampss on public property; and to set forth the circumstances under which unlawful camping is enforced. RECITALS A. Setting up camps and using them to camp, reside on, or occupy Camping public property that is not designated as a campground creates dangerous public health and safety conditions and prevents these areas from being used for the purposes for which they were intended. B. The City has both the authority and responsibility to regulate public property pursuant to Article XI, Section 11 of the Washington Constitution and RCW 35A.11.020. As a steward of public property, the City must wisely employ its limited resources to not only invest in the development and maintenance of public property and spaces, but also to establish reasonable rules to help ensure the public can safely use these 1 Repeal and Replace KCC 8.09 - Re; Camping Packet Pg. 307 9.A.a spaces for their intended purpose and that environmentally sensitive areas and natural features within these spaces are protected and preserved, and function as they are intended. C. The City has prohibited camping on public property outside of designated areas since 2000. Although this ordinance repeals and replaces the provisions within chapter 8.09 of the Kent City Code, it continues to prohibit camping, as defined herein, on public property genei=ally and On additien, and identifies areas and locations on which unlawful camping is ngest destructive to the environment and disruptive to the property's intended purpose. D. Specifically, erecting temporary or permanent places of residence —"camping" —in i;"er-+t+eal-- areas" -environmentally sensitive areas such as wetlands, streams, fish and wildlife habitat, and steep slopes — causes significant damage to the purpose and functionality of these areas. This damage includes the destruction of foliage and trees, the accumulation of litter, and the discharge of pollutants such as human waste into waterways. This damage negatively impacts the very purposes served by these properties —to preserve habitat for wildlife,, prevent erosion, maintain and improve water quality for human consumption and endangered species, maintain foliage to counter climate change, etc. These activities also create unsanitary and dangerous conditions for the individuals camping and other users of these Ongn ed*ate areas- and —surrounding wateFwaysareas. As one example of many, camps have been found in the wetland area surrounding McSorley Creek, which is located between South 260t" Street and South 272nd Street, east of Pacific Highway South, and West of Interstate 5. This area, which is located within Washington's Water Resource Area Inventory 9, is a wetland that constitutes the headwaters for McSorley Creek which drains into the Puget Sound at Saltwater State Park. The area of the creek 2 Repeal and Replace KCC 8.09 - Re; Camping Packet Pg. 308 9.A.a that drains to the Puget Sound supports salmon and forage fish habitat. King County and Washington State parks are currently working on a project to improve the McSorley Creek drainage into Puget Sound to restore habitat for juvenile chinook salmon, an endangered species, and improve the climate resiliency of the park infrastructure. See https://your.kingcounty.gov/dnrp/libra ry/water-and-land/habitat- restoration/mcsorley-shoreline-and-estuary/2022-06-mcsorley-creek-fact- sheet.pdf. The McSorley Creek wetlands area is currently listed by the Rainier Audubon Society as an area of concern due to the impacts of camps. https://rainieraudubon.org/current-projects/mcsorley-creek-restoration/. This is one of many examples in the City. E. Additionally, camping in public places and near public facilities that have been improved and developed for a particular purpose hinders the use of these facilities for their intended purpose. Examples of these locations include recreational facilities such as play fields and of d-facilities such as the Senior Center, the Kent Commons, the accesso Showare Center, well pump stations, and sidewalks and roads, public parking lots: and urban forested trail systems. As one of a number of examples, the City has, over the past five years, spent $921,716 at the Mill Creek Canyon Earthworks Park to clean up the park and restore trails and facilities damaged by camping. A salmonid stream courses through the length of this unique park which provides vital tree canopy for the City. The park offers natural hiking trails within an urban environment to community members who may not have the means to access nature in places outside of the City. The fire department has responded to fires on many occasions which threaten the tree canopy as well as the surrounding neighborhood. In another recent circumstance, the City dealt with an unlawful camp on 6t" Avenue North between West Meeker Street and West Saar Street. The camp was established across the entire width of the sidewalk and shoulder of the Repeal and Replace KCC 8.09 - Re; Camping Packet Pg. 309 9.A.a roadway, completely blocking pedestrian passage. The area is dense with assisted living facilities and this sidewalk is a vital pedestrian pathway required to be open for passage under the Americans with Disabilities Act. F. For these reasons, and others, it is critical that the City have the authority to immediately remove unlawful e-rcampss from these public places. . G. . 2919),the-In 2019, and more recently, the Ninth Circuit Court of Appeals has held that the Eighth Amendment to the United States Constitution prohibits cities from prosecuting homeless individuals for sitting, lying, and sleeping and taking the rudimentary precautions to protect themselves from the elements in public when there is no available shelter. However, the Mai=tin ea law does not prevent the City from enforcing an ordinance prohibiting camping in certain locations at all tinges, nor does it prevent the City from prohibiting harmful actions associated with unlawful camping, such as using open flames in unauthorized locationsfi+r , and littering. H. This ordinance complies with existing lawAlar-t4n by not enforcing the unlawful camping_provisions felated to unlawful camping when there is no available shelter, except in specified areas including portions of parks that are designated for a specified purpose, such as picnic shelters and play fields; City -owned buildings where business is conducted and employees work; and environmentally sensitive areas such as critical areas and watershed properties that provide a source of municipal water supply. 4 Repeal and Replace KCC 8.09 - Re; Camping Packet Pg. 310 9.A.a I. In instances in which these provisions are enforceds� ndividualS, the City will provide assistance to individuals to seek alternative shelter and to temporarily store belongings. In the event criminal charges are filed, no fines will be imposed and the City will agree to deferred sentences in all cases where individuals in need of treatment services agree to comply with a treatment provider's recommended treatment plan. Finally, the City will not object to a future request to vacate a prior conviction for violation of this chanter. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: ORDINANCE SECTION 1. - Repeal. Chapter 8.09 of the Kent City Code, entitled "Camping", is repealed in its entirety. SECTION 2. - New Chapter. A new Chapter 8.09 of the Kent City Code is enacted as follows. Chapter 8.09 CAMPING ON PUBLIC PROPERTY Sec. 8.09.010. Purpose. It is the purpose of this chapter to prevent the harm to public property caused by the activities of unlawful camping; unlawful storing of scamp facilities; unlawful afrd-fires; littering; and altering or damaging the natural environment such as diverting water, removing vegetation, and excavation. Camping on public property —erecting and occupying camp facilities for the purpose of facilitating occupation, habitation, or residing in a location --that is not designated as an area for camping creates dangerous public 5 Repeal and Replace KCC 8.09 - Re; Camping Packet Pg. 311 9.A.a health and safety concerns for those experiencing homelessness, the general public, city employees, and first responders. These activities foster unsanitary conditions, damage the natural environment and critical areas, and interfere with the rights of others to use public property for the purposes for which they were intended. It is the purpose of this chapter to promote the public health, safety, general welfare, environmental health, economic health, and well-being of the city by keeping public streets, sidewalks, parks, and other public property within the city safe and readily accessible to the public. Sec. 8.09.020. Definitions. The following words, terms, and phrases, when used in this chapter, shall have the meaning ascribed to them in this section, except where the context clearly indicates a different meaning: A. Available Overnight Shelter means a public or private shelter, with an overnight space available and open to the individual experiencing homelessness at no charge. B. Camp means to pitch, erect, or occupy camp facilities for the purpose of, or in such a way as will facilitate, remaining evernight7 habitation, the occupation of, or residing in a location. C. Camp facilities include, but are not limited to, motor vehicles, trailers, tents, huts, temporary shelters, or other structures that evidence an intent to function as a temporary or permanent place of loving erresidence or to demarcate public property under circumstances that evidence an intent to take or hold possession or control of that public property as a person's residence or tenancy, to the exclusion of others or other uses.; previded, 6 Repeal and Replace KCC 8.09 - Re; Camping Packet Pg. 312 9.A.a 6WA■Y:�l�\RI��IR►w���l�l�����\R/R���►Rll�\►���1�I<�IRR����l���l�\RI�t�F��l�[�\�\���\A'I ►ol�S�_7CT_� _ �9_ _WV-'TeWWM W-7ME VVWMI M- - NO— D. Critical area means an area that possesses important natural functions and embodies a variety of important natural and community values. Such areas include wetlands, streams, fish and wildlife habitat, steep slopes, geologic hazard areas, critical aquifer recharge areas, and flood hazard areas as well as the buffers which serve to protect the aforementioned areas. Mow,WN,� li�� E.G-. Hazardous material means any material, including any substance, waste, or combination thereof, which because of its quantity, concentration, physical, chemical, or infectious characteristics, may cause or significantly contribute to a present or potential hazard to human, health, safety, property, or the environment when improperly treated, stored, transported, disposed of, or otherwise managed. 7 Repeal and Replace KCC 8.09 - Re; Camping Packet Pg. 313 9.A.a F#. Litter is as defined in KCC 8.04.020 as now enacted or hereafter amended or recodified. G1. Park means and includes all city parks, public squares, park drives, parkways, boulevards, golf courses, park museums, zoos, bathing beaches, gardens, lakes, rivers, ponds, and play and recreation grounds under the jurisdiction of the city of Kent parks and recreation department. HJ. Pollutant means and includes anything that may contaminate or contribute to the contamination of any place, area, or location. Examples include without limitation: hazardous materials; paints, varnishes, and solvents; oil and other automotive or motor fluids; liquid and solid wastes, human waste, food wastes, and yard wastes; refuse, rubbish, garbage, litter, or other discarded or abandoned objects and accumulations; floatables such as closed or open cell foam; plastics; pesticides, herbicides, and fertilizers; sewage, fecal coliform and pathogens; dissolved and particulate metals; animal wastes; wastes and residues that result from constructing a building or structure; electronics; electric and combustion engines and devices that use electric and combustion engines including parts thereof; hazardous cleaning liquids and materials; any drug as defined by RCW 69.50.101; and any drug paraphernalia as defined in RCW 69.50.101. IK-. Public Property means all property in which the City has a property interest, including parcels, tracts, easements, and public rights -of -ways. The term includes, without limitation, all parks, docks, piers, streets, sidewalks, trails, forests, museums, pools, beaches, open spaces, public squares, the grounds around the City including but not limited to parking lots and structures, breezeways, entryways, planter areas, and storage areas, and any other property in which the city has a property interest of any type. 8 Repeal and Replace KCC 8.09 - Re; Camping Packet Pg. 314 9.A.a J-L. Recreational vehicle means a travel trailer, motor home, truck camper, or camping trailer that is primarily designed and used as temporary living quarters, is either self-propelled or mounted on or drawn by another vehicle, is transient, is not occupied as a primary residence, and is not immobilized or permanently affixed to a mobile home lot. KM. Store or storage means to put aside, accumulate, or to place or leave in a location, property associated with a camp. LN. Street means any highway, avenue, lane, road, street, drive, place, boulevard, alley, right-of-way, and every way or place in the city of Kent open as a matter of right for public vehicular travel. MA. Vegetation means trees, shrubs, grass, weeds, bushes, vines, turf, flowers, seaweed, fungus, and other plant materials, including but not limited to clippings, fallen leaves, fruit or branches. Sec. 8.09.030. Unlawful camping on public property. A. Unlawful Camping. It shall be unlawful for any person to camp on public property, except as allowed in KCC 4.01.090 of the Kent City Code. AB. Immediate Application to Public Property with Sensitive or Incompatible Uses. €p€er � _-,eeat t fer-th min,-�n-��-rL-/ "Z �c��r-�a-��s�rvr�n--rrr The prohibition on camping shall aanly at all times on public nronerty with the uses listed in this subsection and may be enforced at all times regardless of the availability ef evernight shelter- 1. Portions of parks that are developed, improved, or maintained for a specified purpose, such as but not limited to recreational structures, 9 Repeal and Replace KCC 8.09 - Re; Camping Packet Pg. 315 9.A.a picnic shelters, play fields, areas designated or maintained for spectators of events, open fields or maintained grassy areas, designated off -leash dog areas, restrooms, sidewalks, golf courses, designated trails, and parking lots. 2. Envirenmentally sensitive and naturally OMPeFtant areas neluding Critical areas and water -shed water supply properties that have been specifically are owned by the City for the purposes of producing, pumping, storing, treating, and protecting domestic drinking water sources. 3. City -owned buildings, parking lots and appurtenances used to conduct the the public to cenduct business of the city, including, but not limited to City Hall, the Centennial Center, and the Annex Building located to the east of the Centennial Center; Kent Police Station and police substations; Kent Municipal Court, Kent Corrections Facility, and its Program Annex Building; Kent Senior Center; Kent Commons; Riverbend Golf Complex; public works and parks shops properties; the police and fire station and training center located at 24611 116t" Ave. SE, Kent, WA 98030; and the accesso Showare Center. 4. Streets and sidewalks. 5. Properties owned by the city that are not open to the public and which are posted with signs prohibiting trespass. -13C. Enforcement Suspended. Exeept On the leeatiens subsec-tie The authority to arrest and file charges for a violation of this section shall be suspended any time there is no available overnight shelter for the individual camping; provided, any person camping on any of the properties set forth in subsection B of this section shall be required to immediately remove the camp and its associated camp facilities upon request of a peace officer or other public officer. 10 Repeal and Replace KCC 8.09 - Re; Camping Packet Pg. 316 9.A.a Sec. 8.09.040. Unlawful storage of camp facilities on public property. A. It shall be unlawful for any person to store camp facilities on public property. B. The provisions of this chapter shall not prohibit any vehicle, including a trailer, recreational vehicle, or camper not being used as a residence from being parked within or on any park, in the right-of-way, or other public property in accordance with parking regulations, unless otherwise prohibited by law. C. Enforcement of this section shall be suspended in the event a person is camping at a location other than a location described in KCC 8.09.030(BA) and there is no available overnight shelter for the individual camping. D. No citation shall be issued for a violation of this section if the person identified as the owner of the camp facilities immediately removes the camp facilities upon request. Sec. 8.09.050. Unlawful use of , fires. It shall be unlawful for any person to de the folio build any fire or maintain open flames for any purpose on public property except in designated areas in parks when parks are open.: ll.�w.w�.i� L.�� w�'�i�wi� L..� ws.■���i� �wi�f 11 Repeal and Replace KCC 8.09 - Re; Camping Packet Pg. 317 9.A.a Sec. 8.09.060. Unlawful environmental damage to public property. It shall be unlawful for any person to do the following on public property, unless expressly permitted or otherwise authorized by the City: 1. Dump, throw, deposit or discharge any pollutant; 2. Deposit urine or feces into or onto a place other than a receptacle intended for the deposit of urine or feces; 3. Destroy or alter vegetation through cutting, clearing, grading, or harvesting; 4. Construct or create trails not expressly authorized by the City, - or damage existing Ceity trails; 5. Remove or excavate soil, sand, gravel, minerals, or organic matter of any kind; provided it shall not be unlawful to do so at a public park in areas intended for digging as a form of recreation; 6. Drain or increase the water level of a body of water, river, creek or stream, or divert or impede water flow of any river, creek or stream; or 7. Disturb wildlife dens, burrows, or nests. Sec. 8.09.070. — Unlawful cam — Removal. Upon a determination by the City that a camp has been established on public property has unlawfully been used to carnpin violation of this chapteran area camp facilities, and all other personal property, contraband, and pollutants fn-ayshall be removed subject to the following provisions: A. Immediate Removal of Unlawful €+eCamp t. If an thre—unlawful e-rcampegent is on public property described in KCC 8.09.030(AB), the City may immediately remove any personal property, camp facilities, and all other property, contraband, pollutants++tter, and selid waste and store it or dispose of it as set forth in KCC 8.09.070(C); provided, the owner shall be 12 Repeal and Replace KCC 8.09 - Re; Camping Packet Pg. 318 9.A.a provided an opportunity to immediately remove the property if present or if they arrive during the removal of the property. B. Removal of Unlawful EffeCampffien Following Posted Notice. For all other unlawful encamps s on public property, the following shall occur: 1. At least 48 hours before the removal of the e�rcampnents facilities and personal property, the City will post a notice to remove property containing: a. The requirement to remove the camp facilities and personal property within the designated time period b. Information on the process individuals camping or storing personal property within the encampment area may use to petition for a reasonable amount of additional time to leave the e+Rcampnent area and remove their property. C. Information regarding the availability of assistance from social services and available overnight shelter options. 2. If the came facilities and personal oronerty, contraband pollutants, and waste remain at the end of the notice period set forth in subsection 1, it may be removed by the Ceity; provided the owner shall be provided an opportunity to immediately remove the property if they arrive during the Ceity's removal of the property and do not unreasonably delay the Ceity's removal of the property. C. Storage of property associated with an unlawful ef:rcampffien . ,In the event the Ceity removes the came facilities and personal nronerty in accordance with this section, the City will attempt to determine the owner of any property of obvious value (e.g., items needed for survival such as 13 Repeal and Replace KCC 8.09 - Re; Camping Packet Pg. 319 9.A.a blankets and clothing, legal documents, personal papers, government identification, labeled medications), will arrange for storage of the property, and will attempt to provide notice to the owner of the property as to how they may claim the property. 2. The C-city will not store property that appeaFS to beit has reasonable grounds to believe is stolen or; illegal to own or possess, nor shall the city be required to store property that is hazardous to health or safety, perishable, or paper refuse witheutof noebv+eur apparent value. Sec. 8.09.080. Penalties. A. Except as otherwise provided, a V_violation of any of the provisions of this chapter is a misdemeanor. B. Fines shall not be imposed as a penalty for a violation of any of the provisions of this chapter. C. The City will not object to the entry of a deferred prosecution pursuant to Ch. 10.05 RCW if eligible, nor will the City object to the court entering a deferred sentence for violations of this chapter in all cases where: (1) a licensed or certified medical professional or certified agency recommends mental health or substance use disorder treatment; (2) the defendant effendeF _agrees to comply with, and the 6OUFt nd;t;ens the , and the court orders the defendant to comply with, the treatment plan recommended by the medical professional or certified agency as a condition of the deferred sentence; and (3) the ^Fo�rdefendant understands and agrees that the court will revoke any deferred sentence if the offender fails to comply with any of the terms of the deferred sentence agreed upen by the parties. 14 Repeal and Replace KCC 8.09 - Re; Camping Packet Pg. 320 9.A.a 8-.D. The City will also not object to a future request by an individual to vacate a record of conviction -for any conviction related to an offense prosecuted under this chapter. SECTION 3. - Severability. If any one or more section, subsection, or sentence of this ordinance is held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. SECTION 4. - Savings. The existing Chapter 8.09 of the Kent City Code, which is repealed and replaced by this ordinance, shall remain in full force and effect until the effective date of this ordinance. SECTION 5. - Corrections by City Clerk or Code Reviser. Upon approval of the city attorney, the city clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; ordinance, section, or subsection numbering; or references to other local, state, or federal laws, codes, rules, or regulations. SECTION 6. - Effective Date. This ordinance shall take effect and be in force thirty days from and after its passage, as provided by law. DANA RALPH, MAYOR Date Approved 15 Repeal and Rep/ace KCC 8.09 - Re; Camping Packet Pg. 321 9.A.a ATTEST: KIMBERLEY A. KOMOTO, CITY CLERK Date Adopted APPROVED AS TO FORM: TAMMY WHITE, CITY ATTORNEY Date Published 16 Repeal and Replace KCC 8.09 - Re; Camping Packet Pg. 322 9.A.b ORDINANCE NO. 4443 AN ORDINANCE of the City Council of the City of Kent, Washington, repealing Chapter 8.09 of the Kent City Code, entitled "Camping", and replacing it with a new Chapter 8.09, entitled "Camping on Public Property", in order to prohibit activities that cause environmental damage and harm public property including unlawful camping, storing of personal property and unlawful fires; to set forth the procedures for removal of unlawful camps on public property; and to set forth the circumstances under which unlawful camping is enforced. RECITALS A. Setting up camps and using them to camp, reside on, or occupy public property that is not designated as a campground creates dangerous public health and safety conditions and prevents these areas from being used for the purposes for which they were intended. B. The City has both the authority and responsibility to regulate public property pursuant to Article XI, Section 11 of the Washington Constitution and RCW 35A.11.020. As a steward of public property, the City must wisely employ its limited resources to not only invest in the development and maintenance of public property and spaces, but also to establish reasonable rules to help ensure the public can safely use these spaces for their intended purpose and that environmentally sensitive areas 1 Repeal and Replace KCC 8.09 - Re. Camping Packet Pg. 323 9.A.b and natural features within these spaces are protected and preserved, and function as they are intended. C. The City has prohibited camping on public property outside of designated areas since 2000. Although this ordinance repeals and replaces the provisions within chapter 8.09 of the Kent City Code, it continues to prohibit camping, as defined herein, on public property, and identifies areas and locations on which unlawful camping is destructive to the environment and disruptive to the property's intended purpose. D. Specifically, erecting temporary or permanent places of residence —"camping" —in environmentally sensitive areas such as wetlands, streams, fish and wildlife habitat, and steep slopes —causes significant damage to the purpose and functionality of these areas. This damage includes the destruction of foliage and trees, the accumulation of litter, and the discharge of pollutants such as human waste into waterways. This damage negatively impacts the very purposes served by these properties — to preserve habitat for wildlife, prevent erosion, maintain and improve water quality for human consumption and endangered species, maintain foliage to counter climate change, etc. These activities also create unsanitary and dangerous conditions for the individuals camping and other users of these surrounding areas. As one example of many, camps have been found in the wetland area surrounding McSorley Creek, which is located between South 260th Street and South 272nd Street, east of Pacific Highway South, and West of Interstate 5. This area, which is located within Washington's Water Resource Area Inventory 9, is a wetland that constitutes the headwaters for McSorley Creek which drains into the Puget Sound at Saltwater State Park. The area of the creek that drains to the Puget Sound supports salmon and forage fish habitat. King County and Washington State parks are currently working on a project to improve the McSorley Creek drainage into Puget 2 Repeal and Replace KCC 8.09 - Re: Camping Packet Pg. 324 9.A.b Sound to restore habitat for juvenile chinook salmon, an endangered species, and improve the climate resiliency of the park infrastructure. See https://your.kingcounty.gov/dnrp/libra ry/water-and-land/habitat- restoration/mcsorley-shoreline-and-estuary/2022-06-mcsorley-creek-fact- sheet.pdf. The McSorley Creek wetlands area is currently listed by the Rainier Audubon Society as an area of concern due to the impacts of camps. https://rainieraudubon.org/current-projects/mcsorley-creek-restoration/. This is one of many examples in the City. E. Additionally, camping in public places and near public facilities that have been improved and developed for a particular purpose hinders the use of these facilities for their intended purpose. Examples of these locations include recreational facilities such as play fields, facilities such as the Senior Center, the Kent Commons, the accesso Showare Center, well pump stations, sidewalks and roads, public parking lots, and urban forested trail systems. As one of a number of examples, the City has, over the past five years, spent $921,716 at the Mill Creek Canyon Earthworks Park to clean up the park and restore trails and facilities damaged by camping. A salmonid stream courses through the length of this unique park which provides vital tree canopy for the City. The park offers natural hiking trails within an urban environment to community members who may not have the means to access nature in places outside of the City. The fire department has responded to fires on many occasions which threaten the tree canopy as well as the surrounding neighborhood. In another recent circumstance, the City dealt with an unlawful camp on 6th Avenue North between West Meeker Street and West Saar Street. The camp was established across the entire width of the sidewalk and shoulder of the roadway, completely blocking pedestrian passage. The area is dense with assisted living facilities and this sidewalk is a vital pedestrian pathway required to be open for passage under the Americans with Disabilities Act. 3 Repeal and Replace KCC 8.09 - Re: Camping Packet Pg. 325 9.A.b F. For these reasons, and others, it is critical that the City have the authority to immediately remove unlawful camps from these public places. G. In 2019, and more recently, the Ninth Circuit Court of Appeals has held that the Eighth Amendment to the United States Constitution prohibits cities from prosecuting homeless individuals for sitting, lying, and sleeping and taking the rudimentary precautions to protect themselves from the elements in public when there is no available shelter. However, the law does not prevent the City from enforcing an ordinance prohibiting camping in certain locations, nor does it prevent the City from prohibiting harmful actions associated with unlawful camping, such as using open flames in unauthorized locations and littering. H. This ordinance complies with existing law by not enforcing the unlawful camping provisions when there is no available shelter, except in specified areas including portions of parks that are designated for a specified purpose, such as picnic shelters and play fields; City -owned buildings where business is conducted and employees work; and environmentally sensitive areas such as critical areas and properties that provide a source of municipal water supply. I. In instances in which these provisions are enforced, the City will provide assistance to individuals to seek alternative shelter and to temporarily store belongings. In the event criminal charges are filed, no fines will be imposed and the City will agree to deferred sentences in all cases where individuals in need of treatment services agree to comply with a treatment provider's recommended treatment plan. Finally, the City will 4 Repeal and Replace KCC 8.09 - Re: Camping Packet Pg. 326 9.A.b not object to a future request to vacate a prior conviction for violation of this chapter. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: ORDINANCE SECTION 1. - Repeal. Chapter 8.09 of the Kent City Code, entitled "Camping", is repealed in its entirety. SECTION 2. - New Chapter. A new Chapter 8.09 of the Kent City Code is enacted as follows. Chapter 8.09 CAMPING ON PUBLIC PROPERTY Sec. 8.09.010. Purpose. It is the purpose of this chapter to prevent the harm to public property caused by the activities of unlawful camping; unlawful storing of camp facilities; unlawful fires; littering; and altering or damaging the natural environment such as diverting water, removing vegetation, and excavation. Camping on public property —erecting and occupying camp facilities for the purpose of facilitating occupation, habitation, or residing in a location —that is not designated as an area for camping creates dangerous public health and safety concerns for those experiencing homelessness, the general public, city employees, and first responders. These activities foster unsanitary conditions, damage the natural environment and critical areas, and interfere with the rights of others to use public property for the purposes for which they were intended. 5 Repeal and Replace KCC 8.09 - Re. Camping c CU c L 0 a� c .Q E M U c CU U a� Y V L 0 3 c 0 N a� J Q Z LL c a� E 0 a Packet Pg. 327 9.A.b It is the purpose of this chapter to promote the public health, safety, general welfare, environmental health, economic health, and well-being of the city by keeping public streets, sidewalks, parks, and other public property within the city safe and readily accessible to the public. Sec. 8.09.020. Definitions. The following words, terms, and phrases, when used in this chapter, shall have the meaning ascribed to them in this section, except where the context clearly indicates a different meaning: A. Available Overnight Shelter means a public or private shelter, with an overnight space available and open to the individual experiencing homelessness at no charge. B. Camp means to pitch, erect, or occupy camp facilities for the purpose of, or in such a way as will facilitate habitation, the occupation of, or residing in a location. C. Camp facilities include, but are not limited to, motor vehicles, trailers, tents, huts, temporary shelters, or other structures that evidence an intent to function as a temporary or permanent place of residence or to demarcate public property under circumstances that evidence an intent to take or hold possession or control of that public property as a person's residence or tenancy, to the exclusion of others or other uses. D. Critical area means an area that possesses important natural functions and embodies a variety of important natural and community values. Such areas include wetlands, streams, fish and wildlife habitat, steep slopes, geologic hazard areas, critical aquifer recharge areas, and flood 6 Repeal and Replace KCC 8.09 - Re: Camping a� c c L O Q E 0 U c U 0 Y V R L yr 3 0 z 3 c .N L J Q Z LL c a� E z U 2 Q Packet Pg. 328 9.A.b hazard areas as well as the buffers which serve to protect the aforementioned areas. E. Hazardous material means any material, including any substance, waste, or combination thereof, which because of its quantity, concentration, physical, chemical, or infectious characteristics, may cause or significantly contribute to a present or potential hazard to human, health, safety, property, or the environment when improperly treated, stored, transported, disposed of, or otherwise managed. F. Litter is as defined in KCC 8.04.020 as now enacted or hereafter amended or recodified. G. Park means and includes all city parks, public squares, park drives, parkways, boulevards, golf courses, park museums, zoos, bathing beaches, gardens, lakes, rivers, ponds, and play and recreation grounds under the jurisdiction of the city of Kent parks and recreation department. H. Pollutant means and includes anything that may contaminate or contribute to the contamination of any place, area, or location. Examples include without limitation: hazardous materials; paints, varnishes, and solvents; oil and other automotive or motor fluids; liquid and solid wastes, human waste, food wastes, and yard wastes; refuse, rubbish, garbage, litter, or other discarded or abandoned objects and accumulations; floatables such as closed or open cell foam; plastics; pesticides, herbicides, and fertilizers; sewage, fecal coliform and pathogens; dissolved and particulate metals; animal wastes; wastes and residues that result from constructing a building or structure; electronics; electric and combustion engines and devices that use electric and combustion engines including parts 7 Repeal and Replace KCC 8.09 - Re: Camping a� c c L O Q E 0 U c U a) Y V R 0 z 3 c .N L J Q Z LL c a� E z U n: Q Packet Pg. 329 9.A.b thereof; hazardous cleaning liquids and materials; any drug as defined by RCW 69.50.101; and any drug paraphernalia as defined in RCW 69.50.101. I. Public Property means all property in which the City has a property interest, including parcels, tracts, easements, and public rights -of -ways. The term includes, without limitation, all parks, docks, piers, streets, sidewalks, trails, forests, museums, pools, beaches, open spaces, public squares, the grounds around the City including but not limited to parking lots and structures, breezeways, entryways, planter areas, and storage areas, and any other property in which the city has a property interest of any type. J. Recreational vehicle means a travel trailer, motor home, truck camper, or camping trailer that is primarily designed and used as temporary living quarters, is either self-propelled or mounted on or drawn by another vehicle, is transient, is not occupied as a primary residence, and is not immobilized or permanently affixed to a mobile home lot. K. Store or storage means to put aside, accumulate, or to place or leave in a location, property associated with a camp. L. Street means any highway, avenue, lane, road, street, drive, place, boulevard, alley, right-of-way, and every way or place in the city of Kent open as a matter of right for public vehicular travel. M. Vegetation means trees, shrubs, grass, weeds, bushes, vines, turf, flowers, seaweed, fungus, and other plant materials, including but not limited to clippings, fallen leaves, fruit or branches. Sec. 8.09.030. Unlawful camping on public property. 8 Repeal and Replace KCC 8.09 - Re: Camping Packet Pg. 330 9.A.b A. Unlawful Camping. It shall be unlawful for any person to camp on public property, except as allowed in KCC 4.01.090 of the Kent City Code. B. Immediate Application to Public Property with Sensitive or Incompatible Uses. . The prohibition on camping shall apply at all times on public property with the uses listed in this subsection and may be enforced at all times: 1. Portions of parks that are developed, improved, or maintained for a specified purpose, such as but not limited to recreational structures, picnic shelters, play fields, areas designated or maintained for spectators of events, open fields or maintained grassy areas, designated off -leash dog areas, restrooms, sidewalks, golf courses, designated trails, and parking lots. 2. Critical areas and water supply properties that are owned by the City for the purposes of producing, pumping, storing, treating, and protecting domestic drinking water sources. 3. City -owned buildings, parking lots, and appurtenances used to conduct the business of the city, including, but not limited to City Hall, the Centennial Center, and the Annex Building located to the east of the Centennial Center; Kent Police Station and police substations; Kent Municipal Court, Kent Corrections Facility, and its Program Annex Building; Kent Senior Center; Kent Commons; Riverbend Golf Complex; public works and parks shops properties; the police and fire station and training center located at 24611 116t" Ave. SE, Kent, WA 98030; and the accesso Showare Center. 4. Streets and sidewalks. 5. Properties owned by the city that are not open to the public and which are posted with signs prohibiting trespass. 9 Repeal and Replace KCC 8.09 - Re: Camping a� c c 0` Q E 0 U c U 0 Y V R 3 0 z 3 c .N L J Q Z LL c a� E z U 2 Q Packet Pg. 331 9.A.b C. Enforcement Suspended. The authority to arrest and file charges for a violation of this section shall be suspended any time there is no available overnight shelter for the individual camping; provided, any person camping on any of the properties set forth in subsection B of this section shall be required to immediately remove the camp and its associated camp facilities upon request of a peace officer or other public officer. Sec. 8.09.040. Unlawful storage of camp facilities on public property. A. It shall be unlawful for any person to store camp facilities on public property. B. The provisions of this chapter shall not prohibit any vehicle, including a trailer, recreational vehicle, or camper not being used as a residence from being parked within or on any park, in the right-of-way, or other public property in accordance with parking regulations, unless otherwise prohibited by law. C. Enforcement of this section shall be suspended in the event a person is camping at a location other than a location described in KCC 8.09.030(B) and there is no available overnight shelter for the individual camping. D. No citation shall be issued for a violation of this section if the person identified as the owner of the camp facilities immediately removes the camp facilities upon request. Sec. 8.09.050. Unlawful use of fires. It shall be unlawful for any person to build any fire or maintain open flames for any purpose on public property except in designated areas in parks when parks are open. 10 Repeal and Replace KCC 8.09 - Re. Camping Packet Pg. 332 9.A.b Sec. 8.09.060. Unlawful environmental damage to public property. It shall be unlawful for any person to do the following on public property, unless expressly permitted or otherwise authorized by the City: 1. Dump, throw, deposit or discharge any pollutant; 2. Deposit urine or feces into or onto a place other than a receptacle intended for the deposit of urine or feces; 3. Destroy or alter vegetation through cutting, clearing, grading, or harvesting; 4. Construct or create trails not expressly authorized by the City, or damage existing City trails; 5. Remove or excavate soil, sand, gravel, minerals, or organic matter of any kind; provided it shall not be unlawful to do so at a public park in areas intended for digging as a form of recreation; 6. Drain or increase the water level of a body of water, river, creek or stream, or divert or impede water flow of any river, creek or stream; or 7. Disturb wildlife dens, burrows, or nests. Sec. 8.09.070. — Unlawful camp— Removal. Upon a determination by the City that a camp has been established on public property in violation of this chapter, camp facilities, and all other personal property, contraband, and pollutants shall be removed subject to the following provisions: A. Immediate Removal of Unlawful Camp. If an unlawful camp is on public property described in KCC 8.09.030(B), the City may immediately remove any personal property, camp facilities, and all other property, contraband, pollutants, and waste and store it or dispose of it as set forth in KCC 8.09.070(C); provided, the owner shall be provided an opportunity to 11 Repeal and Replace KCC 8.09 - Re. Camping c CU c L 0 c .Q E M U c CU U d Y V R w 0 c N L a� J Q Z LL c a� E a Packet Pg. 333 9.A.b immediately remove the property if present or if they arrive during the removal of the property. B. Removal of Unlawful Camp Following Posted Notice. For all other unlawful camps on public property, the following shall occur: 1. At least 48 hours before the removal of the camp facilities and personal property, the City will post a notice to remove property containing: a. The requirement to remove the camp facilities and personal property within the designated time period. b. Information on the process individuals camping or storing personal property within the camp area may use to petition for a reasonable amount of additional time to leave the camp area and remove their property. C. Information regarding the availability of assistance from social services and available overnight shelter options. 2. If the camp facilities and personal property, contraband, pollutants, and waste remain at the end of the notice period set forth in subsection 1, it may be removed by the City; provided the owner shall be provided an opportunity to immediately remove the property if they arrive during the City's removal of the property and do not unreasonably delay the City's removal of the property. C. Storage of property associated with an unlawful camp. 1. In the event the City removes the camp facilities and personal property in accordance with this section, the City will attempt to determine the owner of any property of obvious value (e.g., items needed for survival such as blankets and clothing, legal documents, personal papers, government identification, labeled medications), will arrange for storage of the property, and will attempt to provide notice to the owner of the property as to how they may claim the property. 12 Repeal and Replace KCC 8.09 - Re: Camping c CU c 0 .Q E M U a� c CU U a� Y V R w 0 c N a� J Q z U- c a� E a Packet Pg. 334 9.A.b 2. The city will not store property that it has reasonable grounds to believe is stolen or illegal to own or possess, nor shall the city be required to store property that is hazardous to health or safety, perishable, or of no apparent value. Sec. 8.09.080. Penalties. A. Except as otherwise provided, a violation of any of the provisions of this chapter is a misdemeanor. B. Fines shall not be imposed as a penalty for a violation of any of the provisions of this chapter. C. The City will not object to the entry of a deferred prosecution pursuant to Ch. 10.05 RCW if eligible, nor will the City object to the court entering a deferred sentence for violations of this chapter in all cases where: (1) a licensed or certified medical professional or certified agency recommends mental health or substance use disorder treatment; (2) the defendant agrees to comply with, and the court orders the defendant to comply with, the treatment plan recommended by the medical professional or certified agency as a condition of the deferred sentence; and (3) the defendant understands and agrees that the court will revoke any deferred sentence if the offender fails to comply with any of the terms of the deferred sentence. D. The City will also not object to a future request by an individual to vacate a record of conviction for any conviction related to an offense prosecuted under this chapter. SECTION 3. - Severability. If any one or more section, subsection, or sentence of this ordinance is held to be unconstitutional or invalid, such 13 Repeal and Replace KCC 8.09 - Re: Camping Packet Pg. 335 9.A.b decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. SECTION 4. - Savings. The existing Chapter 8.09 of the Kent City Code, which is repealed and replaced by this ordinance, shall remain in full force and effect until the effective date of this ordinance. SECTION 5. - Corrections by City Clerk or Code Reviser. Upon approval of the city attorney, the city clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; ordinance, section, or subsection numbering; or references to other local, state, or federal laws, codes, rules, or regulations. SECTION 6. - Effective Date. This ordinance shall take effect and be in force thirty days from and after its passage, as provided by law. DANA RALPH, MAYOR ATTEST: KIMBERLEY A. KOMOTO, CITY CLERK APPROVED AS TO FORM: TAMMY WHITE, CITY ATTORNEY 14 October 18, 2022 Date Approved October 18, 2022 Date Adopted October 21, 2022 Date Published Repeal and Replace KCC 8.09 - Re: Camping Packet Pg. 336 10.A 140 KENT ,, ,, V .L I c , DATE: October 18, 2022 TO: Kent City Council SUBJECT: Lindental Generator Replacement - Award MOTION: I move to award the Lindental Generator Replacement Project to Saratoga Craftsman, Inc. DBA Bainbridge Island Electric, in the amount of $241,711.34 and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. SUMMARY: This project includes the installation of a new replacement generator, automatic transfer switch, manual transfer switch, portable generator receptacle and various associated electrical modifications. The bid opening for the Lindental Generator Replacement Project was held on October 11, 2022 with six bids received. The lowest responsible and responsive bid was submitted by Saratoga Craftsman, Inc. DBA Bainbridge Island Electric, in the amount of $241,711.34. Bid Tab Summary 01. Saratoga Craftsman Inc. DBA Bainbridge Island Electric $241,711.34 02. Northeast Electric, LLC $249,927.00 03. Elm Solutions DBA Dalton Electric Corp. $279,813.65 04. Legacy Telecommunications, LLC DBA Legacy Power Systems $313,564.80 05. Colvico, Inc. $315,751.39 06. Northwest Cascade, Inc. $336,906.00 Engineer's Estimate $198,620.40 BUDGET IMPACT: This is a budgeted project funded through the Sewer Utility. SUPPORTS STRATEGIC PLAN GOAL: Packet Pg. 337 10.A Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. ATTACHMENTS: 1. Lindental Generator Replacement Bid Tab (PDF) Packet Pg. 338 10.A.a Lindental Generator Replacement 1 2 3 4 Bid Opening: October 11, 2022, 11:00 AM Saratoga Craftsman, Inc. Northeast Electric, LLC Elm Solutions Legacy Telecommunications, LLC DBA Bainbridge Island Electric 1780 Down River Drive DBA Dalton Electric Corp. DBA Legacy Power Systems Disclaimer: These preliminary bid results are provided as a convenience to PO Box 10066 Woodland, WA 98674 3511 132nd Street SW #4 8102 Skansie Avenue contractors for informational purposes only and do not identify lowest Bainbridge Island, WA 98110 Lynnwood, WA 98087 Gig Harbor, WA 98332 responsible bidder. Bid review by staff and final award pending. TOTAL $241,711.34 $249,927.00 $279,813.65 $313,564.80 ITEM DESCRIPTION QTY UNIT UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL NO. PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1 Mobilization 1 LS 8,875.00 $8,875.00 20,000.00 $20,000.00 24,000.00 $24,000.00 25,000.00 $25,000.00 2 Demolition 1 LS 6,722.00 $6,722.00 7,500.00 $7,500.00 34,000.00 $34,000.00 40,000.00 $40,000.00 3 ATS and MTS Installation 1 LS 61,054.00 $61,054.00 70,000.00 $70,000.00 70,000.00 $70,000.00 75,000.00 $75,000.00 4 Generator Installation 1 LS 130,887.00 $130,887.00 118,000.00 $118,000.00 111,500.00 $111,500.00 110,000.00 $110,000.00 5 SPCC Plan 1 LS 2,000.00 $2,000.00 1,500.00 $1,500.00 4,645.00 $4,645.00 24,800.00 $24,800.00 6 Minor Changes 1 FA 10,000.00 $10,000.00 10,000.00 $10,000.00 10,000.00 $10,000.00 10,000.00 $10,000.00 SUB TOTAL $219,538.00 $227,000.00 $254,145.00 $284,800.00 10.1% SALES TAX $22,173.34 $22,927.00 $25,668.65 $28,764.80 CONSTRUCTION CONTRACT TOTALI $241,711.34 $249,927.00 $279,813.65 $313,564.80 J Packet Pg. 339 10.A.a Lindental Generator Replacement 5 6 Bid Opening: October 11, 2022, 11:00 AM Colvico, Inc. Northwest Cascade, Inc. Engineer's Estimate PO Box 2682 PO Box 73399 Bryan Bond Disclaimer: These preliminary bid results are provided as a convenience to Spokane, WA 99220 Puyallup, WA 98373 contractors for informational purposes only and do not identify lowest responsible bidder. Bid review by staff and final award pending. TOTAL $315,751.39 $336,906.00 $198,620.40 ITEM DESCRIPTION QTY UNIT UNIT TOTAL UNIT TOTAL UNIT TOTAL NO. PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1 Mobilization 1 LS 20,000.00 $20,000.00 30,000.00 $30,000.00 16,400.00 $16,400.00 2 Demolition 1 LS 9,300.00 $9,300.00 28,000.00 $28,000.00 16,000.00 $16,000.00 3 ATS and MTS Installation 1 LS 92,000.00 $92,000.00 67,000.00 $67,000.00 47,000.00 $47,000.00 4 Generator Installation 1 LS 150,761.00 $150,761.00 170,000.00 $170,000.00 89,000.00 $89,000.00 5 SPCC Plan 1 LS 4,725.00 $4,725.00 1,000.00 $1,000.00 2,000.00 $2,000.00 6 Minor Changes 1 FA 10,000.00 $10,000.00 10,000.00 $10,000.00 10,000.00 $10,000.00 SUB TOTAL $286,786.00 $306,000.00 $180,400.00 10.1% SALES TAX $28,965.39 $30,906.00 $18,220.40 CONSTRUCTION CONTRACT TOTALI $315,751.39 $336,906.00 $198,620.40 J Packet Pg. 340