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Home My WebLink AboutCAG2021-332 - Change Order - #6 - Scarsella Bros., Inc. - Summit Landsburg Road and Rock Creek Culvert Replacement - 10/04/20221� 0 KENT WASH IN GTON Agreement Routing Form For Approvals, Signatures and Records Management This form combines & replaces the Request for Mayor's Signature and Contract Cover Sheet forms. (Print on pink or cherry colored paper) Originator: Department: C. Frame PW Engineering Date Sent: Date Required: > 10/11 /2022 N/A O hm aAuthorized to Sign: Date of Council Approval: a 0 Director or Designee ❑ Mayor N/A Budget Account Number: Grant? ❑ Yes 0 No W20005.64110.330 N/A Budget? 0 Yes ❑ No Type: Vendor Name: Category: Scarsella Bros, Inc. Contract Vendor Number: Sub -Category: 34547 Change Order #6 Project Name: Summit Landsburg Rd and Rock Creek Culvert Replacement 0 E L Project Details: Create 80/HR traffic control labor payment. Traffic control is required to C support safe site construction and efficient vehicle access to STMS C Agreement Amount: $57,600.00 Basis for Selection of Contractor: Bid ar E O i Start Date: N/ATermination Date: 109 Working Days a Local Business? ❑ Yes ❑ No* *Ifineets requirements per KCC3.70. 700, please complete "Vendor Purchase -Local Exceptions" form on Cityspoce. Notice required prior to disclosure? Contract Number: ❑ Yes 0 No CAG2021-332 Date Received by City Attorney: Comments: M C a+ O •, L p� Date Routed to the Mayor's Office: t/1 Date Routed to the City Clerk's Office: adccW22373 120 Visit Documents.Kent=.gov to obtain copies of all agreements C14- KENT W w 3 H I H O T O H CHANGE ORDER NO. #6 NAME OF CONTRACTOR: CONTRACT NAME & PROJECT NUMBER: ORIGINAL CONTRACT DATE: Scarsella Bros. Inc. ("Contractor") Summit Landsburg RD and Rock Creek Culvert Replc. July 20,2021 This Change Order amends the above -referenced contract; all other provisions of the contract that are not inconsistent with this Change Order shall remain in effect. For valuable consideration and by mutual consent of the parties, the project contract is modified as follows: 1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add additional work or revise existing work as follows: In addition to work required under the original Agreement and any prior Amendments, Contractor shall provide all labor, materials, and equipment necessary to: Create an 80/HR Traffic Control Labor payment item. Crew consists of 1-TCS and 2-Flaggers for a duration of 30, 8-hr working days. Traffic Control Labor is required to support safe site construction and efficient vehicle access to Summit Trail Middle School during TSD's calendar year. Costs include labor, vehicles and misc. equipment related to the flagging effort. 2. The contract amount and time for performance provisions of Section II "Time of Completion," and Section III, "Compensation," are hereby modified as follows: Original Contract Sum, $2,288,875.34 (including applicable alternates and WSST) Net Change by Previous Change Orders $271,177.88 applicable WSST) nt Contract Amount r $2,560,053.22 Previous Change Orders) Current Change Order $57,600.00 Applicable WSST Tax on this Change Order $0.00 Revised Contract Sum $2,617,653.22 CHANGE ORDER - 1 OF 3 Original Time for Completion 150 working days (insert date) Revised Time for Completion under 109 working days prior Change Orders (insert date) Days Required (f) for this Change Order 00 calendar days Revised Time for Completion 109 working days (insert date) In accordance with Sections 1-04.4 and 1-04.5 of the Kent and WSDOT Standard Specifications, and Section VII of the Agreement, the Contractor accepts all requirements of this Change Order by signing below. Also, pursuant to the above -referenced contract, Contractor agrees to waive any protest it may have regarding this Change Order and acknowledges and accepts that this Change Order constitutes final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Change Order, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Change Order, unless otherwise provided, does not relieve the Contractor from strict compliance with the guarantee and warranty provisions of the original contract, particularly those pertaining to substantial completion date. All acts consistent with the authority of the Agreement, previous Change Orders (if any), and this Change Order, prior to the effective date of this Change Order, are hereby ratified and affirmed, and the terms of the Agreement, previous Change Orders (if any), and this Change Order shall be deemed to have applied. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this contract modification, which is binding on the parties of this contract. 3. The Contractor will adjust the amount of its performance bond (if any) for this project to be consistent with the revised contract sum shown in section 2, above. IN WITNESS, the parties below have executed this Agreement, which will become effective on the last date written below. CONTRACTOR: By. ell (signature) Print Name: Matthew Scarsella Its Proiect Manager (title) DATE: 9/30/2022 CHANGE ORDER - 2 OF 3 CITY OF KENT: By: Digitally signed by Chad Bieren DN: C=US, E=cbieren@kentwa.gov, ON=Chad BiiereOU=Public Works, Chad Bieren Date 2022. 10.0418.46,03-07'00' (signature) Print Name: Chad Bieren, P.E. Its Public Works Director (title) DATE YIP ATTEST: Kent City Clerk IIn this field, you may "ter the electronic filepath where the contract has been saved) CHANGE ORDER - 3 OF 3 APPROVED AS TO FORM: (applicable if Mayor's signature required) Kent Law Department File No. 200.2 s K E N T CHANGE ORDER WORKSHEET NO. 06 Construction Engineering Division - Public Works Project: Summit Landsburg Road ana KOCK ureeK Project No: 13-3007.5 Culvert Replacement Project Engineer: Stephen Lincoln, PE Fed -Aid No: N/A Capital Projects Jason Barry Contractor: Scarsella Bros., Inc. Man a r• Date: 9/29/2022 i. Irroposea t..ndnge This unit price change makes the following revisions to the Contract Documents and provides compensation for added work: Create an $80/HR Traffic Control Labor payment item. Crew consists of 1-TCS and 2-Flaggers for a duration of 30, 8-hour working days. Traffic Control Labor is required to support safe site construction and efficient vehicle access to Summit Trail Middle School during Tahoma School District's calendar year. Costs include labor, vehicles, and miscellaneous equipment related to the flagging effort. H. Reason and BaCKgrouna Tor Lnange Summit Landsburg Road was originally planned to be constructed under a full road closure. Following award, it was determined the road must remain open during the Tahoma School District calendar year, it could only be closed during summer vacation. The original contract included a Lump Sum payment item for Traffic Control. This change provides a payment mechanism for previously unaccounted traffic control labor necessary for safe construction of the roadway under vehicle traffic. This change also includes flagger support at Summit Trail Middle School while the roadway is in a northbound only restriction. III. Method of Payment NFW PAY TTFMS iI Notalmlicable Sch. No Item Description Total Est. t Unit Unit Price Total Estimated Cost of Item V Traffic Control Labor 720 HR $80.00 $ 57,600-00 New Pay Items Total: * 0 i,ovu.vv Page 1 DELETE EXISTING PAY ITEM(S) per 1-09.5 E,11 Notapplicable Sch Bid Item No. Item Description Qty Unit Unit Price Cost of Item $ ' $ ' Delete Existing Pay Items Total: $ INCREASE/DECREASE TO EXISTING PAY ITEMS) E]Notapplicable Sch Bid Item No. Item Description Qty Unit Unit Price Cost of Item $ $ T Increase / Decrease to Existing Pay Items Total: $ *TOTAL ESTIMATED COST OF CHANGE ORDER: $57,600.00= * Total of the Cost of Item Columns IV. WORKING DAYS Original Contract: 150 7ue This Change Order: 0 Previous Total: 109 *TOTAL WORKING DAYS: 109 * This Change Order + Previous Total Capital Projects Manager:— Date: n Barry Capital Projects Date: Supervisor JAA^n Barry Construction Manager: �_---�-'G-�'��t%� Date: Eric Connor Page 2 August 30. 2022 City of Kent 220 Fourth Avenue South Kent, WA 98032 Attn: Jason Barry Capital Projects Manager City of Kent RE: 13-3007.5 Summit Landsburg Road and Rock Creek Culvert Replacement Change Order Proposal - Added Flagging SCARSELLA BROS, IS PLEASED TO SUBMIT THE FOLLOWING CHANGE ORDER PROPOSAL FOR THIS PROJECT: LINE DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENSION Labor Traffic Control Supervisor Flagger 325 325 MH MH $ 59.27 $ 52.35 $ 19,262.75 $ 17,017.00 Labor Subtotal $ 36,279.75 E uipment TCS Pickup Misc. Flagging Equipment 325 1 HR LS $ 22.00 $ 100.00 $ 7,150.00 $ 100.00 Equipment Subtotal $ 7,250.00 of Labor $ 7,255.95 r20% 209% of Equipment $ 1,450.00 Subtotal $ 52,235.70 Quantity 650.00 Unit Price $ 80.36 Bid $ 80.00 NOTES: 1. Change Order Proposal is based on wages for a standard 40-hour work week. No overtime or weekends. Sincerely, Matthew Scarsella Project Manager Barry, Jason From: Connor, Eric Sent: Tuesday, August 30, 2022 11:49 AM To: Peterson, Kelly Cc: Barry, Jason Subject: FW: Summit Landsburg @ Rock Creek Traffic Control Attachments: Added Flagging.pdf Hello Kelly, Please see the below email concerning payment for flaggers during the remainder of the project while crews are working under traffic. We would like to set up a unit -price change order for $80/hr with a projected 650 hours...Total=$52,000.00. With executed Change Orders 1 through 3, this would put our total CO's for the project at $260,041.95 (base contract amount is $2,288,875.34). Proposed cost for the PSE utilities crossing beneath the bridge should also be in consideration for a future change order as well in the amount of $22,100. Are you okay with proceeding with a unit price change order to compensate for this additional traffic control cost? Please let me know if you have any questions or need any additional information. Thank you, Eric Eric Connor, Construction Engineering Manager Phone 253-856-5533 1 Cell 253-797-0693 CITY OF KENT, WASHINGTON PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E-MAIL From: Barry, Jason <JBarry@kentwa.gov> Sent: Tuesday, August 30, 2022 10:41 AM To: Connor, Eric <EConnor@kentwa.gov> Cc: McConnell, Phil <PMcConnell@kentwa.gov> Subject: FW: Summit Landsburg @ Rock Creek Northbound Only TCP Hi Eric, A pay item for flagging was not included on this contract and that fact was not recognized until after CO #1 was negotiated. The project requires active flagging while traffic is allowed to use the site and a CO adding Flagging/Hr must be created. Attached is Scarsella's cost proposal for flagger hours. The projected 650 hours is basically 2 flaggers(one who is a TCS) per day, 8 hours per day, for 8 weeks. The $80/hr is within the 1 ballpark of recent bid amounts for flagging/tcs. These hours will be used to support ongoing construction as well as support peak ingress/egress at the middle school while the project is under one-way traffic. Let me know if this is acceptable and I will prepare the CO. Thanks, Jason Jason Barry, Capita! Projects Supervisor Construction Management I Public Works Department 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-SS46 I Cell 253-797-8462 KENir barry(0KentWA.QQV "�"O�qM www.KentWA.aov PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E- MAIL From: Matthew Scarsella <matthew.s@SCARSELLABROS.com> Sent: Tuesday, August 30, 2022 8:55 AM To: Barry, Jason <JBarry@kentwa.ttoy> Cc: McConnell, Phil <PMcConnelI0Dkentwa.g_ov>; Lincoln, Stephen <SLincoln@Dkentwa.sov>; Aaron Weidman <aaron.w sbstructures.com> Subject: RE: Summit Landsburg @ Rock Creek Northbound Only TCP EXTERNAL EMAIL Hi Jason, Please see the attached change order proposal for 650 Hours of Added Flagging. I used a blended 40-hr rate for a Flagger and TCS w/ Pickup. Let me know if there are any issues as presented. Thanks, Matt Scarsella Bros., Inc. Matthew Scarsella, P.E. I Project Manager P.O. Box 68697 Seattle, Washington 98168-0697 o: (253) 872-7173 1 c: (206) 817-2765 matthew.s scarsellabros.com 2 From: Barry, Jason <1Barry kentwa..qov> Sent: Tuesday, August 23, 2022 9:01 AM To: Matthew Scarsella <matthew.s@SCARSELLABROS.com> Cc: McConnell, Phil <PMcConnell@kentwa.gov>; Lincoln, Stephen <SLincoln@kentwa.gov>; Aaron Weidman <aaron.w@sbstructures.com> Subject: RE: Summit Landsburg @ Rock Creek Northbound Only TCP Yes, give me a price per hour (let's say 650 Hours, get us through October) and I'll see about writing a CO... making the signaled two-way system look cheap. Unfortunately, I think we've gone too far down the northbound only road thing with KC and School and I still think we'd need flaggers during work hours with 2-way signals. Signals will back things up too much during peak hours and we need spotters with work going on... so here we are. Thanks, Jason Jason Barry, Capital Projects Supervisor Construction Management I Public Works Department 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-S546 I Cell 253-797-8462 KENT ibarrv0KentWA.0ov w..»��e+o+ www.KentWA.aov W 6 PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E- MAIL From: Matthew Scarsella <matthew.s SCARSELLABROS.com> Sent: Tuesday, August 23, 2022 8:43 AM To: Barry, Jason <1Barry kentwa.gov> Cc: McConnell, Phil <PMcConnell kentwa.gov_>; Lincoln, Stephen <SLincoln@kentwa gov>; Aaron Weidman <aaron.w@sbstructures.com> Subject: RE: Summit Landsburg @ Rock Creek Northbound Only TCP EXTERNAL EMAIL Sent to Highway Specialties for sign fabrication. How would you like to track the additional flagging (we assumed none)? Can we add an item for flagging per hour? Thanks, Matt 3 Matthew Scarsella, P.E. I Project Manager From: Barry, Jason <JBarrv@kentwa.Rov> Sent: Tuesday, August 23, 2022 8:32 AM To: Matthew Scarsella <matthew.s@scarsellabros.com> Cc: McConnell, Phil <PMcConnell@kentwa.sov>; Lincoln, Stephen <SLincoln@kentwa.gov>; Aaron Weidman <aaron.w@sbstructures.com> Subject: Summit Landsburg @ Rock Creek Northbound Only TCP Hi Matt, The City had our Traffic Control consultant look at the northbound only traffic control scenario and attached are the plans they came up with. Phil and I have redlined them. Can you please have your sign supplier prepare 3 ea AT ROCK CREEK placards and 3 ea of the signs shown on sheet .02 in preparation of next Tuesday's one lane opening. Since we do not have unit price bid items for flaggers or Class A signs, we'll track work on FA along with the three additional school signs already ordered. If you have any questions, let me know. Thanks, Jason Jason Barry, Capital Projects Supervisor Construction Management I Public Works Department 220 Fourth Avenue South, Kent, WA 98032 �-�►� iPhone 253-856-5546 1 Cell 253-797-8462 K T T Uarry KentWA,gOV W-1.6YOK www.KentWA.aov PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E- MAIL 4 September 23, 2022 City of Kent 220 Fourth Avenue South Kent, WA 98032 Attn Jason Barry Capital Projects Manager City of Kent RE: 13-3007.5 Summit Landsburg Road and Rock Creek Culvert Replacement Change Order Proposal - Added Flagging SCARSELLA BROS. IS PLEASED TO SUBMIT THE FOLLOWING CHANGE ORDER PROPOSAL FOR TF)-!6 PROJECT ON NOTES Sincere Matthev Project Barry, Jason From: Matthew Scarsella <matthew.s@SCARSELLABROS.com> Sent: Friday, September 23, 2022 1:30 PM To: Barry, Jason Cc: McConnell, Phil Subject: Summit Landsburg - Added Flagging Attachments: Added Flagging.pdf '- EXTERNAL EMAIL Hi Jason, Attached is the Change Order Proposal to add TCS and Flagging per h Thanks, Matt Scarsella Bros., Inc. Matthew Scarsella, P.E. I Project Manager P.O. Box 68697 Seattle, Washington 98168-0697 o: (253) 872-7173 1 c: (206) 817-2765 matthew.st@scarsellabros.com 69orz'— i