HomeMy WebLinkAboutIT17-293 - Amendment - #1 - Compulink Management Center dba Laserfiche - Technology Solution Contract - 10/18/2022LS/TD
MC
Daniel Blincoe IT
10/11/2022 10/25/2022
05/16/2017, 10/04/2022
52001770.64160.1800
N/A
Compulink Management Center dba Laserfiche Contract
1562399 Amendment
Amendment #1 to Technology Solution Contract
Amendment #1 to Technology Solution Contract in accordance with WA DES 07814-001, formally
extending the contract to run concurrently with the WA DES Master Contract for an available maximum
contract term through 10/25/2026. 2022-2023 Renewal Quote not yet available; 'Agreement Amount'
blank below.
Direct Negotiation
10/11/22 10/18/22 10/20/22
DATE: October 4, 2022
TO: Kent City Council
SUBJECT: Amendment to Contract with Compulink Management
Center, Inc. - Authorize
MOTION: I move to authorize the Mayor to sign a contract amendment
with Compulink Management Center, Inc. to extend the contract term to
within budgets previously established by Council, and to ratify all prior
acts consistent with this motion and the contract amendment.
SUMMARY: On May 16, 2017, Council authorized a contract with Compulink
new document imaging program citywide-Laserfiche. The original contract covered
d the first two years of the
software license renewal. The software license renewals for years three, four, and
Laserfiche license renewal for year six, additional Council approval is required.
contract entered into by the Washington State Department of Enterprise Services
e City to
purchase through contracts the state publicly bids and enters into with various
for Laserfiche. For reasons unknown to those currently involved in this project, at
the time Council approval was originally sought, the City contracted with Compulink
for only 3 years (through September 30, 2020), and not the full contract term
The IT Department has worked with the Law Department to create a contract
amendment with Compulink that, if approved by Council, would: (i) provide that
tional purchases during that
extended contract term so long as those purchases can be made within budgets
previously established and approved by Council, and (iii) ratifies all actions
consistent with the authority of the contract amendment and prior to its effective
date.
This contract will go before the Public Works Committee on October 3, 2022. If the
Committee does not unanimously pass this item, it may be moved Other Business
or removed from the October 4, 2022 City Council agenda.
BUDGET IMPACT: Anticipated software license renewals will be paid using
Operations Funds approved via the biennial budgets.
SUPPORTS STRATEGIC PLAN GOAL:
Evolving Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
Sustainable Services - Providing quality services through responsible financial management,
economic growth, and partnerships.
ATTACHMENTS:
1. Compulink Amendment 1 (PDF)
DocuSign Envelope ID: 1491A8BF-60C0-4A09-8456-716939799BF8
AMENDMENT NO. 1 TO TECHNOLOGY SOLUTION CONTRACT
BETWEEN THE CITY OF KENT AND
COMPULINK MANAGEMENT CENTER, INC. D/B/A LASERFICHE
This AMENDMENT NO. 1 TO TECHNOLOGY SOLUTION CONTRACT is entered into by the
City of Kent, located at 220 Fourth Ave S, Kent, WA 98032, referred to as "Purchaser," and
Compulink Management Center, Inc., a California corporation d/b/a Laserfiche, referred to
as "Contractor."
I. RECITALS
1.1 On September 19, 2017, Purchaser and Contractor entered into a Technology
Solution Contract ("Contract") through which the Purchaser procured and Contractor
implemented an Enterprise Content Management (ECM) solution for Purchaser. The
Technology Solution Contract was entered into in accordance with the Washington State
Department of Enterprise Services Master Contract No. 07814-001 and its subsequent
amendment(s) ("Master Contract"), which Master Contract was incorporated by reference into
the parties' Contract.
1.2 The Master Contract was for a period of five years and included up to three
additional two-year terms, for an available maximum contract term through October 25,
2026. The parties' Contract was for a three-year term, but authorized additional extensions
upon the parties' mutual agreement. After the original term of the parties' Contract expired,
the parties mutually agreed to continuation of the Contract through its current term, which
expires September 18, 2022.
1.3 The parties wish to formally extend their Contract to run concurrently with the
term of the Master Contract, such that when the Master Contract is extended, the term of the
parties' Contract is similarly extended automatically without further action of the parties.
Additionally, the Purchaser wishes to procure additional products and services consistent with
the parties' Contract and the Master Contract.
II. AMENDMENT
NOW THEREFORE, in consideration of the mutual intent, desire, and promises of the
parties and other good and valuable consideration, City and Contractor agree to the following:
2.1 Term. Section 1 of the Contract, entitled "Term", is amended as follows:
2.1.1. Unless either party terminates the Technology Solutions Contract as
provided for therein, the term of that Contract shall run concurrently with the term of the
Master Contract, such that when the Master Contract is extended by the Washington State
Department of Enterprise Services, the term of the parties' Technology Solution Contract will
similarly extend automatically without further action of the parties.
2.1.2. When Purchaser desires to purchase additional products and services
from Contractor, the following process shall apply:
Upon Purchaser's request, Contractor will provide Purchaser
with a written quotation that describes the products or
services requested, along with their total cost inclusive of tax.
If Purchaser accepts the pricing provided for in Contractor's
quotation, Contractor shall provide those items under the
r_1u1:1►10]u1:1►In►ILIjI(iRKilil►11: TAT61a
DocuSign Envelope ID: 1491A8BF-60C0-4A09-8456-716939799BF8
terms provided for by the parties' Contract and the Master
Contract.
Upon acceptance of the quotation by the Purchaser, such
quotation shall form an addendum to this Contract and shall
be subject to its terms and conditions. However, the
quotation shall provide only for the products and services
ordered and their associated cost; no additional purchase
terms or contract provisions included on any quotation shall
be given effect or shall otherwise alter the provisions of this
Contract or the Master Contract.
2.2 Ratification. All actions consistent with the authority of this Amendment and
prior to its effective date are hereby ratified and affirmed, and the terms of this Amendment
shall be deemed to have applied.
2.3 Remainina Provisions. Except as specifically amended by this Amendment, all
remaining provisions of the Technology Solutions Contract shall remain in full force and
effect.
IN WITNESS, the parties have executed this Amendment, which shall become
effective on the last date executed below.
CONTRACTOR:
Compulink Management Center, Inc.
d/b/a Laserfiche
DocuSigned by:
Ep�tr 00#�KAW&
13y : 55434A302F9F438..
Print Name: Peter Wayman
It: President
Date: 9/28/2022
PURCHASER:
City of Kent
Print Name: Dana Ralph
Its: Mayor
Date: 10/18/2022
ATTEST:
k�� 6MX66
Kent City Clerk
MS TO FORM:
Kent Law Department
/_1ul�►l�]ul�►��►[���rij�xila�LiIIiZel'��il�Ijw(i]►�ili7►��:LL��►a