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Home My WebLink AboutCAG2022-413 - Original - The HON Company, LLC - Senior Center Tables and Chairs - 10/18/202210/17/22 10/18/2210/17/22 CAG2022-413 KENT W,Si.ire City of Kent Washington Action Item 3179 Approved dun ZI Cooperative Purchasing Agreement with The HON Company, LLC - Authorize Information Department: Parks and Human Services Sponsors: Committee Category: Agreement Attachments Printout Cooperative Purchasing Agreement between Region 4 Education Service Center and The HON Company, LLC Budget Impact BUDGET IMPACT: N/A Motion MOTION: I move to authorize staff to purchase office furniture, equipment and installation services through The HON Company, LLC, subject to the terms of a cooperative purchasing agreement entered into between The HON Company, LLC and Region 4 Education Service Center through '"Omnia Partners, Public Agencies," if those purchases are made within established budgets and during the term of cooperative agreement. Summary SUMMARY: Omnia Partners, Public Agencies, is a cooperative purchasing organization for public sector procurement. In 2018, Omnia Partners merged National Intergovernmental Purchasing Alliance Company (NIPA) and US Communities to become the nation's largest cooperative purchasing organization in public sector procurement. The City of Kent had previously been a member of each of those separate entities and is now a member of Omnia Partners. Through the purchasing cooperative, a public agency competitively bids and negotiates a master agreement to be used by that lead public agency and all other public agencies who are members of the purchasing cooperative. It is often more advantageous for the City to purchase through a cooperative as the purchasing power of the cooperative allows the lead public agency to negotiate more favorable terms than the City would likely receive negotiating on its own. Purchases through a purchasing cooperative are exempt from competitive bid requirements under KCC 3.70.110.F. Parks Facilities has been utilizing this cooperative purchasing agreement to purchase furniture, equipment and services within the Mayor's $100,000 contracting authority. However, staff requests that Council authorize additional purchases of office furniture, equipment, and installation services through The HON Company, LLC, on an as -needed basis, so long as those future purchases are within established budgets and made during the term of the cooperative agreement. The cooperative agreement is in effect through April 30, 2023, and may be extended for two additional years beyond that date, for a maximum possible contract term of April 30, 2025. Meeting History City Jun 21, 2022 7:00 PM Video Council City Council Regular Meeting Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Bill Boyce, Council President SECONDER: Toni Troutner, Councilmember AYES: Bill Boyce, Brenda Fincher, Satwinder Kaur, Marli Larimer, Toni Troutner, Les Thomas, Zandria Michaud Discussion ram' Add Comment Powered by Granicus Exhibit A 1) CREATIVE Salesman: Joe Vaccaro Email: ivaccaro@creativeof.com OFFICE Date: 10/10/2022 Quote # 721 Legion Way SE Olympia, WA 98501 ph: 360.754.1732 fax: 360.754.8774 www.thecreativeoffice.com WA Tax ID#91-1696968 WA State L&I Provider # 1532 WA State Contractor ID#CCCREATC0916DK Bill to: HON The Hon Company P.O. Box 404422 Atlanta GA 800.833.3964 hongsaoe@honcompany.com Ship to: Cindy Robinson Kent Senior Center 600 East Smith Street 30384-4422 Kent WA 253.856.5162 crobinson@kentwa.gov 98030 Line # Qty Part Number Part Description Unit List Sell Price Extended 1 1 Pricing Per HON Omnia Contract R191804 $0.00 $0.00 $0.00 2 7 HCWTSFTS42G 42 SOFT SQUARE TOP W/ FLAT EDGE $572.00 $257.40 $1,801.80 No Grommet N Grd Ll Standard $(L1STD) Laminate LAM: Kingswood LKI1 Walnut EDGE: Kingswood XI Walnut 3 11 HCWTSBM29 29H SINGLE PEDESTAL MEDIUM $727.00 $327.15 $3,598.65 1 Bill to: HON The Hon Company P.O. Box 404422 Atlanta GA 30384-4422 800.833.3964 hongsaoe@honcompany.com Line # Qty Part Number Part Description P1 Paint Opts $(P1) Ship to: Cindy Robinson Kent Senior Center 600 East Smith Street Kent WA 253.856.5162 crobinson@kentwa.gov Unit List Sell Price 98030 Extended Charblack CBK 4 4 HCWTRND36G 36 ROUND TOP W/ FLAT EDGE $483.00 $217.35 $869.40 No Grommet N Grd Li Standard $(L1STD) Laminate LAM: Kingswood LKI1 Walnut EDGE: Kingswood XI Walnut 5 2 HCWTSR3656G 36X56 SOFT RECTANGLE TOP W/ FLAT EDGE $639.00 $287.55 $575.10 No Grommet N Grd Li Standard $(LiSTD) Laminate LAM: Kingswood LKI1 Walnut EDGE: Kingswood XI Walnut 6 2 HCWTSBL29 29H SINGLE PEDESTAL LARGE $1,014.00 $456.30 $912.60 I PI Paint Opts $(P1) Charblack CBK 10/18/2022 Bill to: HON The Hon Company P.O. Box 404422 Atlanta GA 30384-4422 800.833.3964 hongsaoe@honcompany.com Line # Qty Part Number Part Description Purchase order #: Ship to: Cindy Robinson Kent Senior Center 600 East Smith Street Kent WA 98030 253.856.5162 crobinson@kentwa.gov Unit List Sell Price Extended By signing the above quotation the client agrees all finishes, materials and drawings are correct. Items ordered cannot be returned and will not be refunded. Pricing is good for 30 days, and is based upon current manufacturer price lists. Pricing is subject to change. Standard lead times average 4-6 business weeks unless otherwise noted. Quick ship may be available for additional cost. Installation is based upon normal business hours unless otherwise stated. A minimum $150.00 dump fee will be added plus labor for any used/old furniture sent back with installation crew. Additional labor fee will be charged for additional work as per requested by client. A 500/o deposit is due upon order date for purchases $5,000.00 and above. Purchases of $5,000.00 and below will be charged in full at time of order. We accept ACH, cash, check or credit card for purchases, deposits. State Contract, City/County or other Government contracts will not pay deposits upon order placement. A purchase order must be issued before order will be placed for any Government purchases. Signature: &,yAx1-9 Will Moore (Oct 12, 2022 09:28 PDT) Email: wmoore@kentwa.gov Signature: L�- Email: rlashley@kentwa.gov Signature: 8,"c4lv C&=Hta Brian Levenhagen(Oct 13,2 208:37PDT) Email: bjlevenhagen@kentwa.gov FAC-HON-Omnia-SR Center EOY Final Audit Report 2022-10-13 Created: 2022-10-12 By: Leah Bryant (Ibryant@kentwa.gov) Status: Signed Transaction ID: CBJCHBCAABAAQAADjHK-49165dn6B2-iUQjNMfkys-8o "FAC-HON-Omnia-SR Center EOY" History Document created by Leah Bryant (Ibryant@kentwa.gov) 2022-10-12 - 3:48:38 PM GMT Document emailed to wmoore@kentwa.gov for signature 2022-10-12 - 3:49:22 PM GMT Email viewed by wmoore@kentwa.gov 2022-10-12 - 4:28:14 PM GMT 1 Signer wmoore@kentwa.gov entered name at signing as Will Moore 2022-10-12 - 4:28:57 PM GMT Document e-signed by Will Moore (wmoore@kentwa.gov) Signature Date: 2022-10-12 - 4:28:59 PM GMT - Time Source: server Document emailed to Ronald Lashley (rlashley@kentwa.gov) for signature 2022-10-12 - 4:29:01 PM GMT Email viewed by Ronald Lashley (rlashley@kentwa.gov) 2022-10-12 - 6:54:16 PM GMT 1 Document e-signed by Ronald Lashley (rlashley@kentwa.gov) Signature Date: 2022-10-12 - 6:57:23 PM GMT - Time Source: server Document emailed to bjlevenhagen@kentwa.gov for signature 2022-10-12 - 6:57:25 PM GMT Email viewed by bjlevenhagen@kentwa.gov 2022-10-13 - 2:57:51 PM GMT E1 Signer bjlevenhagen@kentwa.gov entered name at signing as Brian Levenhagen 2022-10-13 - 3:37:16 PM GMT Powered by r � Adobe T Acrobat Sign Document e-signed by Brian Levenhagen (bjlevenhagen@kentwa.gov) Signature Date: 2022-10-13 - 3:37:18 PM GMT - Time Source: server Agreement completed. 2022-10-13 - 3:37:18 PM GMT POWL-md by Adobe KENT Acrobat Sign