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HomeMy WebLinkAboutCity Council Committees - Public Works or Public Works Committee - 11/01/2021 Approved Public Works Committee CC PW Regular Meeting Minutes November 1, 2021 Date: November 1, 2021 Time: 4:01 p.m. Place: Chambers Attending: Brenda Fincher, Committee Chair Satwinder Kaur, Councilmember Marli Larimer, Councilmember Agenda: 1. Call to Order 4:01 p.m. Councilmember Fincher called the meeting to order. 2. Roll Call Attendee Name Title Status Arrived Brenda Fincher Committee Chair Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present 3. Agenda Approval Added Information Only item: Storm Response Update Moved item 7 - Information Items to item 6 Moved item 6 - Adjournment to item 7 4. Approval of Minutes 1. Approval of Minutes dated October 18, 2021 MOTION: Move to approve the Minutes dated October 18, 2021 RESULT: APPROVED \[UNANIMOUS\] MOVER: Marli Larimer, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Fincher, Kaur, Larimer 5. Business 1. INFO ONLY: Snow and Ice Preparedness Streets and Vegetation Manager, Bill Thomas and Streets Supervisor, Brent Collins provided an update on how the city prepares for winter weather. Starting in late summer to early fall operations staff begin preparations and coordinate with adjoining jurisdictions to identify lifeline routes and any new roads to make sure that they are covered. Upcoming storms are tracked through the National Oceanic and Atmospheric Administration (NOAA). Page 1 of 3 Public Works Committee CC PW Regular Meeting November 1, 2021 Minutes Kent, Washington Equipment is prepared mid-September. Anti-Ice and Snow and Ice Priority Routes maps were presented. Anti-ice efforts begin when frost is forecasted. Councilmember Fincher asked how environmentally friendly the chemical usage is, and does it negatively impact the Puget Sound region. Collins responded that Calcium Chloride is used to save money and time, as well as protecting the environment. Both liquid and granular methods when applied correctly, will maximize our road service levels. Benefits for anti-icing is that less chemicals are required to prevent ice-bonding than to remove ice once bonded to pavement, and better friction can be achieved. Anti-icing applications can last up to 7 - 10 days. Collins mentioned calcium chloride does not significantly harm aquatic and plant life and has less negative impact than any other treatment. Collins further stated that communication is very important during an event, both internally and to the public. Road status updates are posted to DriveKent.com, Facebook, Twitter, and variable message boards. Kent Police also play an important role and provide a lot of help. Thomas closed by emphasizing the importance of being prepared at home, in your car and at work. 2. INFO ONLY: Grant Opportunities Senior Transportation Planner, April Delchamps presented two transportation grant opportunities remaining in 2021: 1) The Puget Sound Regional Transportation Improvement Board (TIB) Complete Streets Program. The PSRC TAP grant is a regional competition, with three types of projects eligible: bicycle, historic preservation of transportation assets, environmental mitigation, and the key foundation is planning and planning effort. Need for the project must be identified in our comprehensive plan, specifically our transportation element. $13.5M will be distributed for 2022-2024 ($4.5M for each year), and jurisdictions are limited to two applications with a maximum request of $2.5M for a specific project. Applications are due December 3, 2021, and with funding awards announced in February 2022. The funding will not be available until mid-April. The city is considering two projects from a possible seven: multi-modal facilities on multiple places on Meeker Street, new and improved pedestrian crossings, as th well as identified sidewalk gaps on 240Street and Russell Road. The TIB Complete Streets Program is open to all municipalities that have a complete streets ordinance and how well the City is doing to move the needle Page 2 of 3 Public Works Committee CC PW Regular Meeting November 1, 2021 Minutes Kent, Washington on complete streets, the policies, projects we are doing, and how we are incorporating. To apply, the City must submit applications to eight nominating agencies. $14.67M is available statewide, with awards between $100K to $1M. The City has been developing applications for the last two months and will be submitting the last application today. The city should be informed in December if we are being considered for funding. 3. INFO ONLY: ARPA Budget Request - Fleet Vehicle Replacement Deputy Public Works Director, Dave Brock discussed questions raised during fleet, specifically $2.25M to replace some fleet vehicles. Legislation has been in place since 2007 (RCW converting vehicle fleets to electric and biofuels and defers to the Department of Commerce to define what is practicable. The Department of Commerce adopted WAC 194-29-020 defining practicality. vehicles. In 2022, 18 vehicles are slated to be hybrid. In terms of the budget adjustment, 42 vehicles have been identified for replacement in 2022 with nine vehicles to be transitioned to hybrids, and three transitioned to electric which is a pilot project within Facilities mini pool. Currently, staff is working with Facilities on charging stations which will be located on the City Hall campus. Councilmember Larimer asked if the vehicles that are not slated to be transitioned is due to vehicle type. Brock confirmed that in the evolution of hybrid vehicles started out with compact vehicles and then progressed up to half ton pickups. Larger vehicles are not currently available. 4. INFO ONLY: Storm Response Update response to the rainstorm on October 28, 2021. An atmospheric river passed depending on the location within the city. The Public Works Storm section had three two-man crews working the first 8-hour shift, and a second crew came on at midnight. Vincent mentioned that with the amount of rain, it was a successful event, and everything ran smoothly. 6. Adjournment 4:49 p.m. Moved item 6 to item 7. Cheryl Viseth Committee Secretary Page 3 of 3