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Home My WebLink AboutCity Council Committees - Public Facilities District Board - 10/28/2021 (2) Public Facilities District Board Board Members: Greg Haffner, Chair - Jeff Piecewicz, Vice-Chair Zenovia Harris, Carmen Goers, Randall Smith, Secretary Staff Representatives: Treasurer, Paula Painter - Kimberley A. Komoto, City Clerk October 28, 2021 4 p.m. accesso ShoWare Center 625 West James Street Kent, Washington Masks are required regardless of vaccination status. You can listen to the meeting by calling 1-888-475-4499 or 1-877-853-5257 and enter Meeting ID: 811 7679 1746 Item Description ActionSpeaker Time 1. Call to order Greg Haffner 1 min 2. Roll Call Greg Haffner 1 min 3. Changes to the Agenda YesGreg Haffner 1 min MOVE TO APPROVE THE AGENDA 4.Approval of Minutes dated YesGreg Haffner 1 min May 13, 2021 MOVE TO APPROVE THE MINUTES DATED May 13, 2021 5.Amendments to Bylaws YesPat Fitzpatrick10 min MOVE TO APPROVE THE AMENDMENTS TO THE BYLAWS 6.Nomination of Officers for 2022 YesGreg Haffner 5 min Nominations of Chair, Vice Chair and Secretary from the floor, followed by election of the officers Randall Smith’s term expires 8/31/2022 7.Financial Reports A. City of Kent No Paula Painter 10 min B. accesso ShoWare CenterArletta Voter 8.Operational Updates: A. General Manager No Tim Higgins 10 min B. Marketing Update Kelly Spreitzer-Saucer C. City of Kent UpdateKurt Hanson Unless otherwise noted, the Public Facilities District meets at 4 p.m. on the last Thursday of April and October at the accesso ShoWare Center, 625 West James Street, Kent, WA 98032. For additional information please contact Kimberley A. Komoto, City Clerk at 253-856-5728 or via email at Kkomoto@KentWA.gov. Any person requiring a disability accommodation should contact the City Clerk’s Office at 253-856-5725 in advance. For TDD relay service call Washington Telecommunications Relay Service at 7-1-1. 9.Seattle Thunderbirds Update A. Sales, Marketing and Attendance No Colin Campbell 10 min B. Advertising and Suite Sales 10.Other Business A. Term Limits No Pat Fitzpatrick10 min 11.Adjournment YesGreg Haffner 1 min Unless otherwise noted, the Public Facilities District meets at 4 p.m. on the last Thursday of April and October at the accesso ShoWare Center, 625 West James Street, Kent, WA 98032. For additional information please contact Kimberley A. Komoto, City Clerk at 253-856-5728 or via email at Kkomoto@KentWA.gov. Any person requiring a disability accommodation should contact the City Clerk’s Office at 253-856-5725 in advance. For TDD relay service call Washington Telecommunications Relay Service at 7-1-1. Public Facilities District Board Special Meeting May 13, 2021 Minutes Kent, Washington Pending Approval Date: May 13, 2021 Time: 4 p.m. Place: Remote Zoom Meeting Other Attendees: SMG General Manager, Tim Higgins SMG Director of Sales and Marketing, Kelly Spreitzer Deputy City Attorney, Tammy White Thunderbirds General Manager, Colin Campbell City Clerk, Kimberley Komoto Treasurer, Paula Painter Economic and Community Development Director, Kurt Hanson Agenda: 1. Call to Order The meeting was called to order at 4 p.m., with Greg Haffner presiding. 2. Roll Call Carmen Goers – Present Randall Smith - Present Jeff Piecewicz – Absent Greg Haffner - Present Zenovia Harris - Present 3. Welcome Zenovia Harris – Position No. 5 Chair Haffner welcomed Zenovia Harris and Harris expressed her appreciation for the opportunity to serve on the board. 4. Changes to the Agenda Randall Smith moved to approve the agenda as presented, seconded by Carmen Goers. The motion passed unanimously with a vote of 5-0. 5. Approval of Minutes dated February 20, 2020 Goers moved to approve the minutes dated February 20, 2020, seconded by Smith. The Motion passed unanimously with a vote of 5-0. 6. Nomination and Election of Officers Goers moved to nominate the following officers for 2021: Greg Haffner, Chair, Jeff Piecewicz, Vice-Chair, Randall Smith, Secretary and Smith seconded the motion. The motion passed unanimously with a vote of 5-0. 7. Resolution Revising the Meeting Deputy City Attorney, Tammy White provided the board with details on the proposed resolution No. 2021-1 changing the regular meeting schedule of the board of directors to 4 p.m. on the last Thursday of April and October of each year. Page 1 of 3 Public Facilities District Board Special Meeting May 13, 2021 Minutes Kent, Washington Pending Approval Smith moved to Adopt Resolution No. 2021-1, establishing a new meeting schedule for the Board of the Public Facilities District whereby the Board will hold regular meetings two times per year during the months of April and October. Piecewicz seconded the motion. The motion passed unanimously with a vote of 5-0. 8. Financial Reports A. City of Kent. Finance Director, Paula Painter presented the Kent Special Events Center Public Facilities District Fund through March 31, 2021. Painter detailed the revenues and expenditures and compared 2020 actual numbers to 2021 year-to- date. Painter also reviewed the Sales Tax Collections as of March 31, 2021 and reflected on the 6% overall increase in the first quarter of 2021. Painter reviewed the ShoWare Center Operating Fund through March 31, 2021 and provided additional details on the revenues and expenditures. B. accesso ShoWare Center. General Manager, Tim Higgins provided details of the accesso ShoWare Center 2019 Income Statement for the First Quarter of 2021, including direct event income, ancillary income, other event income, other operating income, indirect expenses, net income from operations, admission tax and net income. Tim Higgins also reviewed the accesso ShoWare Center Income Statement for 2020 and detailed the variances between the budgeted and actual numbers. 8. Operations Update a. General Manager Update. Higgins provided a broad overview of the issues that have stemmed from the required shutdown of the accesso ShoWare Center in response to 2020-2021 COVID-19 pandemic and provided details on the vaccination clinic and food distribution events that have taken place over the past year. Higgins reviewed some building improvements and upcoming capital projects. Higgins advised of the potential Disney on Ice shows in November and pending 2022 events. b. Marketing Update. None. c. City of Kent Update. City of Kent Economic and Community Development Director, Kurt Hanson reviewed the increase in streamline sales tax revenue due to increased online shopping during the COVID pandemic. Hanson is looking forward to the next 12 months and will be interested in how life normalizes with the increase in remote workers and online shopping. Page 2 of 3 Public Facilities District Board Special Meeting May 13, 2021 Minutes Kent, Washington Pending Approval 9. Seattle Thunderbirds Update Thunderbirds President, Colin Campbell provided an update on the recently concluded season that took place without fans in the building. The games were held side-by- side with the King County vaccination site. Campbell indicated the hockey school will start in August and then training camp will take place labor day weekend. The regular season begins on October 1, 2021. Over 75% of the season ticket holders have confirmed their membership. Campbell is excited at the prospect of developing young players and building a deep roster. 10. Other Business None. 11. Adjournment Haffner adjourned the meeting at 4:52 p.m. Kimberley Komoto City Clerk May 13, 2021 Page 3 of 3 THECITYOFKENT SPECIALEVENTSCENTER PUBLICFACILITIESDISTRICT BYLAWSOFTHEBOARDOFDIRECTORS October28,2021 (OriginallyadoptedSeptember14,2007.AmendedOctober28,2021) TABLEOFCONTENTS tğŭĻ ARTICLEINAMEANDSEAL;DEFINITIONS.............................................................................................1 SECTION1.1.NAME........................................................................................................................1 SECTION1.2.DEFINITIONS.............................................................................................................1 ARTICLEIIOFFICIALSEATANDPRINCIPALOFFICE................................................................................1 SECTION2.1.OFFICIALSEATANDPRINCIPALOFFICE....................................................................1 ARTICLEIIIAUTHORITYANDLIMITONLIABILITY.................................................................................1 SECTION3.1.AUTHORITY...............................................................................................................1 SECTION3.2.LIMITONLIABILITY...................................................................................................1 SECTION3.3.POWERS,DUTIES,ANDLIMITATIONS.......................................................................1 ARTICLEIVDURATION............................................................................................................................1 ARTICLEVPURPOSE...............................................................................................................................1 ARTICLEVIBOARDOFDIRECTORS.........................................................................................................2 SECTION6.1.BOARD......................................................................................................................2 SECTION6.2.COMPOSITIONOFTHEBOARD..................................................................................2 SECTION6.3VACANCIES.................................................................................................................2 SECTION6.4.COMPENSATIONANDEXPENSES...............................................................................2 SECTION6.5.TRAVELREIMBURSEMENT.........................................................................................2 ARTICLEVIIOFFICERS.............................................................................................................................2 SECTION7.1.OFFICERSDESIGNATED.............................................................................................2 SECTION7.2.NOMINATIONSANDELECTIONOFOFFICERS...........................................................3 SECTION7.3.TERMOFOFFICE.......................................................................................................3 SECTION7.4.POWERSANDDUTIES...............................................................................................3 SECTION7.5.REMOVAL..................................................................................................................4 SECTION7.6.VACANCIES................................................................................................................4 ARTICLEVIIIEXECUTIONOFINSTRUMENTS..........................................................................................4 SECTION8.1.EXECUTIONOFINSTRUMENTS.................................................................................4 ARTICLEIXRECORDSANDREPORTS......................................................................................................5 SECTION9.1.RECORDSOFCORPORATEMEETINGSANDDIRECTORREGISTER.............................5 SECTION9.2.COPIESOFRECORDS.................................................................................................5 i SECTION9.3.BOOKSOFACCOUNT................................................................................................5 SECTION9.4.MONEY......................................................................................................................5 SECTION9.5.INSPECTIONOFBOOKSANDRECORDS....................................................................5 ARTICLEXMEETINGS............................................................................................................................5 SECTION10.1.REGULARBOARDMEETINGS...................................................................................5 SECTION10.2.NOTICEOFREGULARBOARDMEETINGS................................................................5 SECTION10.3.SPECIALBOARDMEETINGS.....................................................................................5 SECTION10.4.NOTICETOTHECITY.................................................................................................6 SECTION10.5.MINUTESANDRECORDS..........................................................................................6 SECTION10.6.QUOROM.................................................................................................................6 SECTION10.7.MEETINGSOPEN......................................................................................................6 SECTION10.8.PARTICIPATIONINMEETINGSBYTELEPHONE........................................................6 SECTION10.9.wh.9w͸{RULE........................................................................................................6 ARTICLEXICOMMITTEES.......................................................................................................................6 SECTION11.1.ESTABLISHMENTOFCOMMITTEES..........................................................................6 SECTION11.2.APPOINTMENTANDTERMSOFCOMMITTEEDIRECTORS......................................7 SECTION11.3.DURATIONOFTHECOMMITTEE..............................................................................7 SECTION11.4.LIMITEDPOWERS.....................................................................................................7 ARTICLEXIIDISTRICTBOARDDIRECTORCONDUCT.............................................................................7 SECTION12.1.PUBLICSTATEMENTS..............................................................................................7 SECTION12.2.SHARINGOFINFORMATION....................................................................................7 SECTION12.3.CONFLICTOFINTEREST............................................................................................7 SECTION12.4.ATTENDANCE...........................................................................................................7 ARTICLEXIIIINDEMNIFICATIONOFDIRECTORS,EMPLOYEES,ANDOFFICERS...................................8 SECTION13.1.INDEMNIFICATIONOFDIRECTORS,EMPLOYEES,ANDOFFICERS..........................8 ARTICLEXIVAMENDMENTOFBYLAWS................................................................................................8 SECTION14.1.PROPOSALSTOAMENDBYLAWS............................................................................8 SECTION14.2.BOARDCONSIDERATIONOFPROPOSEDAMENDMENTS.......................................8 SECTION14.3.VOTEREQUIREDFORAMENDMENTSTOBYLAWS.................................................8 SECTION14.4AMENDMENTSTOINDEMNIFICATIONANDAMENDMENTS AFFECTINGCONTRACTS...................................................................................................................8 ARTICLEXVDISSOLUTION......................................................................................................................9 ARTICLEXVIFISCALYEAR......................................................................................................................9 SECTION16.1.FISCALYEAR............................................................................................................9 ii ARTICLEI NAMEANDSEAL;DEFINITIONS Section1.1.Name.TheofficialnameofthisorganizationistheCityofKentSpecialEvents CenterPublicFacilitiesDistrict,andmaybereferredtointheseBylawsasthe"PublicFacilitiesDistrict"or "District"or"PFD." Section1.2.Definitions.Allcapitalizedtermsusedbutnotdefinedhereinshallhavethesame meaningssetforthinOrdinanceNo.3852oftheCityCounciloftheCityofKent,adoptedonAugust7, 2007,creatingtheDistrict(the"FormationOrdinance"). ARTICLEII OFFICIALSEATANDPRINCIPALOFFICE Section2.1.OfficialSeatandPrincipalOffice.TheofficialofficeoftheCityofKentSpecial EventsCenterPublicFacilitiesDistrictwillbelocatedin220FourthAve.South,Kent,Washington,98032, oratsuchotherplaceasmaybefixedfromtimetotimebytheBoardofDirectorsbyresolution. ARTICLEIII AUTHORITYANDLIMITONLIABILITY Section3.1.Authority.TheDistrictisapublicfacilitiesdistrictorganizedpursuanttoChapter 35.57RCWandtheFormationOrdinance. Section3.2.LimitonLiability.Exceptasmaybeotherwiseprovidedinoneormoreinterlocal agreementswiththeCity,allliabilitiesincurredbytheDistrictshallbesatisfiedexclusivelyfromtheassets, credit,andpropertiesoftheDistrict,andnocreditororotherpersonshallhaveanyrightofactionagainst orrecoursetotheCityofKent(the"City"),totheStateofWashington,toanyothermunicipalcorporation otherthantheDistrict,ortoanyoftheirrespectiveassets,credit,orservices,onaccountofanydebts, obligations,liabilitiesoractoromissionsoftheDistrict. Section3.3.Powers.Duties,andLimitations.TheDistrictshallhaveandmayexerciseall lawfulpowersconferredbyStatelawandtheFormationOrdinance,includingtheusualpowersofa corporationforpublicpurposes. ARTICLEIV DURATION ThedurationoftheDistrictshallbeperpetualuntildissolvedinaccordancewiththeStatelawand anyinterlocalagreementwiththeCity. ARTICLEV PURPOSE ThepurposeoftheDistrictistoprovidealegalentityunderChapter35.57RCWandtheFormation Ordinanceforthesolepurposeofpursuingthedesign,construction,ownership,operation,and/or financingofaregionalcenter,specifically,aspecialeventscenterforhockeyandotherpublicuses 1 approvedbytheCity,togetherwithrelatedparkingfacilities,tobelocatedonJamesStreetinKent between5thAve.SouthandtheUnionPacificRailroadrightofway,andanyotherlawfulpurposes approvedbytheCity. TotheextentappropriateandconsistentwiththeDistrict'sspecificpurpose,theDistrictmay acquireandmanagerealproperty,including,butnotlimitedto,ownershipofalloraportionofaspecial eventscenter,includingparkingfacilities;securefinancing;undertakeorotherwiseprovideforthe construction,development,managementand/oroperationofthespecialeventscenter;andotherwise undertakeandaccomplishallactivitiesandprojectsnecessaryforthespecialeventscenterandenterinto interlocalagreementsandcontractsforaccomplishingthesame. ARTICLEVI BOARDOFDIRECTORS Section6.1.Board.Allcorporatepowersshallbeexercisedbyorundertheauthorityof,and thebusinessandaffairsoftheDistrictshallbemanagedunderthedirectionoftheBoardofDirectors(the "Board"). Section6.2.CompositionoftheBoard.Asprovidedbylaw,theDistrictshallbegovernedbya BoardofDirectorsandtheBoardshallbemadeupoffivedirectors("Directors"or"members").The appointmentofDirectorsshallbeasprovidedbyChapter35.57RCWandtheFormationOrdinance.For thepurposeofdeterminingthelengthoftermsoftheinitialmembersoftheBoard,theCityCouncilhas designatedwhichinitialmemberhasbeenappointedforaoneyearterm,whichhasbeenappointedfor atwoyearterm,whichhasbeenappointedforathreeyearterm,andwhichhavebeenappointedfor fouryearterms. Section6.3.Vacancies.VacanciesontheBoardshallbefilledbyappointmentbytheCity Council.AvacancyorvacanciesontheBoardshallbedeemedtoexistinthecaseofthedeath,disability, resignationorremovalfromofficeofanyBoardmemberasprovidedherein.Uponsuchanoccurrence, theBoardshallnotifytheCityClerk. Section6.4.CompensationandExpenses.TheBoardmay,byresolution,providefortheir paymentoftheirexpenses,ifany,ofattendanceateachmeetingoftheBoardaswellasfor reimbursementofactualandnecessaryexpensesforperformingtheirdutiesasprovidedbylaw.Any compensationreceivedbyDirectorsshallonlybepursuanttotheauthorityprovidedby,andconsistent with,Chapter35.57RCW. Section6.5.TravelReimbursement.TheBoardshall,byresolution,establishthebasic requirementsgoverningmethodsandamountsofreimbursementpayabletoDistrictofficialsand employeesfortravelandotherbusinessexpenseincurredonbehalfofthePFD. ARTICLEVII OFFICERS Section7.1.OfficersDesignated.TheofficersoftheDistrictshallbeaChair,Vice Chair,andSecretary,eachofwhoshallbeelectedbytheBoard.Inaddition,theTreasureroftheDistrict shallbetheCityofKentFinanceDirector,servingasTreasureroftheDistrict.Nopersonmay simultaneouslyholdmorethanoneoffice.Inadditiontothepowersanddutiesspecifiedbelow,the 2 officersshallhavesuchpowersandperformsuchdutiesastheBoardmayprescribe. Section7.2.NominationsandElectionofOfficers.TheBoardshallelecteachoftheofficers (otherthantheTreasurer)fromamongitsmembers.Boardmemberselectedtoanofficerpositionshall serveintheofficerpositionforatermofoneyearstartingJanuary1andendingDecember31.Officers shallbeelectedannuallybytheBoardatthelastregularmeetingduringtheyearprecedingtheterm.If theelectionofofficersdoesnotoccurduetoacancellationofameetingorlackofquorum,theofficers electedforthepriortermshallcontinuetoserveuntilthenextmeetingoftheBoardatwhichanelection shalloccur.TheofficersshallbeelectedannuallybytheBoardatthefirstregularmeeting.Nominations shallbemadebyBoardmembersfromthefloor.Theelectionshallfollowimmediatelythereafter.A nomineereceivingamajorityvoteofthosepresentshallbedeclaredelected.TheBoardatits organizationalmeetingshallelectthefirstofficersoftheBoard.Vacanciesinelectiveofficersshallbe filledimmediatelyatthemeetingfollowingthevacancybyregularelectionprocedure,andtheelected officershallservefortheunexpiredportionoftheterm. Section7.3.TermofOffice.Theelectedofficersshallimmediatelyassumetheirpositionsat theconclusionoftheelectionsandshallserveoneyear,oruntilasuccessoriselectedonJanuary1 followingtheelection,orimmediatelyintheeventtheelectiondidnotoccurpriortoJanuary1. Section7.4.PowersandDuties. a)Chair.TheChairshallbethechiefexecutiveofficeroftheDistrict,and,subjecttothe directionandcontroloftheBoard,shallhavethegeneralsupervisionandchargeoveritsproperty, business,andaffairs.TheChairshall: (1)PresideoverallmeetingsoftheBoardandexerciseallthepowersincidenttothe office,retaininghowever,thefullrightasaDirectoroftheBoardtohaveavote recordedonalldeliberationsoftheBoard,toproposemotionsandtosecond motions; (2)Setagendas; (3)CallspecialmeetingsoftheBoardinaccordancewiththeBylaws; (4)Executedocumentsandnoticesrelatingtoproceduralaffairs; (5)Signandexecute,inthenameoftheDistrict,deeds,leases,bonds,contractsand otherinstrumentsdulyauthorizedbytheBoard,andseetoitthatallactionsof theBoardareproperlytaken;and (6)GenerallyshallperformalldutiesincidenttotheofficeoftheChairandsuchother dutiesasmayfromtimetotimebeassignedtosuchofficebytheBoard. b)ViceChair.AttherequestoftheChairorincaseofhisorherabsenceordisability,the ViceChairshallperformalldutiesoftheChairand,whensoacting,shallhaveallthepowersof,andbe subjecttoallrestrictionsupon,theChair.Inaddition,theViceChairshallperformsuchotherdutiesas mayfromtimetotimebeassignedtothatofficebytheBoardortheChair.TheViceChairshallretainthe fullrightasaDirectoroftheBoardtohaveavoterecordedinalldeliberationsoftheBoard,andtopropose andtosecondmotions. c)Secretary.TheSecretaryshall: (1)Certifyandkeep(orcausetobekept)attheofficeoftheDistrict,oratsuchother 3 placeastheBoardmayorder,theoriginaloracopyoftheBylaws,astheymay havebeenamended; (2)KeeporcausetobekeptattheofficeoftheDistrict,oratsuchotherplaceasthe Boardmayorder,abookofminutesofallmeetingsoftheBoard,recording thereinthetimeandplaceofholding,whetherregularorspecial,and,ifspecial, howauthorized,thenoticethereofgiven,andtheproceedingsthereat; (3)Seethatallnoticesaredulygiveninaccordancewiththeprovisionsofthese Bylawsorasrequiredbylaw; (4)ExhibitatallreasonabletimestoanyDirector,uponrequest,theBylawsand minutesoftheproceedingsofthedirectorsofthePFD;and (5)Performsuchotherdutiesasareincidenttohisorherofficeorasareassignedto himorherbytheBoardorbytheChair. d)Treasurer.SubjecttothedirectionoftheBoardandsubjecttoapplicableStatelaw,the CityofKentFinanceDirectorshallbethetreasureroftheDistrict(the"Treasurer")andshall: (1)ReceiveandhavecustodyofallthefundsandsecuritiesoftheDistrict; (2)KeepadequaterecordsandcorrectamountsoftheDistrict'spropertiesand businesstransactions; (3)RenderreportsontheconditionofthefinancesoftheDistrictatsuchtimesas mayberequired,andshallmakeafullannualfinancialreporttobepresentedto theBoardasdirectedbytheBoard;and (4)PerformalldutiesoftheofficeofTreasurer,includingalldutiesincidenttothe officeofchieffinancialofficer,andsuchotherdutiesasmayfromtimetotimebe assignedtosuchofficebytheBoard. e)OtherOfficers.Inadditiontotheforegoingofficers,theBoardmay,fromtimetotime, electsuchotherofficersasitmayseefit,withsuchdutiesastheBoardmaydeemproper. Section7.5.Removal.UponreasonablepriornoticetoallDirectorsoftheallegedreasonsfor dismissal,theBoardbyanaffirmativevoteofthemajorityofalltheDirectorsmayremoveanyofficer (otherthantheTreasurer)fromhisorheroffice(butnotfromhisorhermembershipontheBoard) wheneverinitsjudgmentthebestinterestsoftheDistrictwillbeservedthereby. Section7.6.Vacancies.TheBoardshallfillanyofficethatbecomesvacantwithasuccessor whoshallholdofficefortheunexpiredtermanduntilhisorhersuccessorhasbeendulyelectedand qualified.ADirector'sfailuretoattendthreeconsecutivemeetingswithoutbeingexcusedbytheChair shallbeconsideredabandonmentofofficeandthepositionshallbeconsideredvacant. ARTICLEVIII EXECUTIONOFINSTRUMENTS Section8.1.ExecutionofInstruments.TheBoardmay,initsdiscretion,determinethemethod anddesignatethesignatoryofficerorofficers,orotherpersonorpersons,toexecuteanycorporate instrumentordocuments,ortosignthecorporatenamewithoutlimitation,exceptwhereotherwise providedbylaw,andsuchexecutionorsignatureshallwillbebindingupontheDistrict. 4 ARTICLEIX RECORDSANDREPORTS Section9.1.RecordsofCorporateMeetingsandDirectorRegister.TheDistrict shallkeep,atitsprincipalofficethefollowing:recordsofallproceedingsoftheBoard;arecordofofficers andDirectors,includingnamesandaddresses;currentBylaws;correctandadequaterecordsofaccounts andfinances;minutesoftheproceedingsoftheBoard;andanyminuteswhichmaybemaintainedbya committeeoftheBoard;andsuchotherrecordsasmaybemaintainedbytheBoard.Recordsmaybe written,orelectronicifcapableofbeingconvertedtowriting.Therecordsshallbeopenforinspectionat anyreasonabletimebyanyDirectorandbyanymemberofthepublictotheextentrequiredunder applicablelaw.TheDistrictshallprovidenolessthan90days'writtennoticetotheCityClerkpriortothe destructionofanybooksandrecords. Section9.2.CopiesofRecords.AnypersondealingwiththeDistrictmayrelyuponacopy ofanyoftherecordsoftheproceedings,resolutions,orvotesoftheBoard,whencertifiedbytheChair orSecretary. Section9.3.BooksofAccount.WiththeassistanceandunderthedirectionoftheTreasurer, theDistrictshallkeepappropriateandcompletebooksofaccount. Section9.4.Money.AllmoneyreceivedbytheDistrictforanypurposewhatsoevershallbe ' , depositedinanaccountoraccountsinanycommercialbankorotherfinancialinstitutionpermittedby statelaw,andallwithdrawalsfromsuchaccountshallbebycheckorwarrantandtobesignedbyan officerorofficersoftheDistrictasmaybefromtimetotimedesignatedbytheBoard.Fundsmaybe combinedorcommingledwithfundsheldbytheCityofKentforpurposesofmanagementand investment,butshallcontinuetobeaccountedforseparately. Section9.5.InspectionofBooksandRecords.Allbooksandrecordsprovidedforbystatute shallbeopentoinspectionoftheDirectorsandmembersofthepublicfromtimetotimeuponreasonable notice. ARTICLEX MEETINGS Section10.1.RegularBoardMeetings.RegularmeetingsoftheBoardshallbeheld atsuchtimesandatsuchplacesasmaybeprescribedbyresolutionoftheBoard.TheChairshallhavethe authoritytochangethelocationofameetinguponnoticetotheDirectors.Ifaregularmeetingfallsona legalholiday,thatmeetingshallautomaticallybeheldonthenextdaywhichisnotaholidayunlessthe Board,byformalactionsetsaspecialmeetingday.AquorumoftheBoardmay,atanyregularmeeting, substituteanotherdayforthenextregularmeetingofthefollowingmonthandshallcausenoticetobe giventhereofinthemannerprovidedfornoticeofaspecialmeeting.Notwithstandingtheforegoingor anyoftheprovisionsofSection10.2through10.5,theDistrictshallholdmeetingsandshallgivenoticeof meetingsinaccordancewithStatelaw,asitmaychangefromtimetotime. Section10.2.NoticeofRegularBoardMeetings.Noticeandconductoftheregularmeeting shallbeconsistentwithChapter42.30RCW. Section10.3.SpecialBoardMeetings.SpecialmeetingsoftheBoardmaybeheldatplacesat 5 timeswhencalledbytheChairoramajorityofthemembersoftheBoard,allconsistentwiththe provisionsofChapter42.30RCW. Section10.4.NoticetotheCity.NoticeofallmeetingsandminutesofallmeetingsoftheBoard shallbegiventotheCityClerk. Section10.5.MinutesandRecords.Arecordofproceedingsofallofficialmeetingsshallbe recordedandmadeapartofapermanentpublicrecord.Theagenda,witharecordofactiontakenand attendance,shallconstitutetherecordofproceedings.Acopyoftherecordofproceedingstakenatany meetingshallbeprovidedtoanyoneonrequest.TheminutesofallBoardmeetingsshallinclude,except incasesofunanimity,arecordofindividualvotesonallmattersrequiringBoardconcurrence. Section10.6.Quorum.ThepresenceofthreeDirectorsatameetingshallconstituteaquorum andshallbenecessaryforthetransactionofanybusiness,exceptthatalessernumbermayadjournany meetingfromtimetotimeuntilaquorumisobtained, andnofurthernoticethereofneedbegiven.TheDirectorspresentatadulyorganizedmeetingmay continuetotransactbusinessatsuchmeetingandatanyadjournmentofsuch meeting,notwithstandingthewithdrawalofenoughDirectorsfromeithermeetingtoleavelessthana quorum. Section10.7.MeetingsOpen.AllregularandspecialmeetingsoftheBoardshallbeopenand thepublicshallbepermittedtoattend,exceptthattheBoardmaymeet,deliberate,andtakeactioninan ExecutiveSessionasauthorizedbyStatestatelaw. Section10.8.ParticipationinRemoteMeetingsbyTelephone.DirectorsoftheBoard,or Directorsofacommitteemayparticipateintheirrespectivemeetingsbymeansofaconferencetelephone orsimilarcommunicationsorothercommunicationsequipmentbymeansofwhichallpersons participatinginthemeeting,includingmembersofthegeneralpublic,canheareachotheratthesame time.Participationinameetingbyconferencetelephoneshallconstitutepresenceinpersonatsuch meeting.Intheeventofanemergencyinwhichthehealth,safetyorwelfareoftheBoardorthepublic willbecompromisedbyholdinganinpersonmeeting,orduetoanemergencyalocationforthemeeting cannotreasonablybeestablishedoraccessedbytheBoardandthepublic,theBoardmayholdthe meetingremotely;provided,Boardmembersshallbeabletocommunicateandshallhaveaccesstoall materialsutilizedorpresentedatthemeeting,andthepublicshallbeabletoviewalivebroadcastofthe meetingandparticipateifpublicparticipationisrequired. Section10.9.Robert'sRules.MeetingsoftheBoardshallbeconductedasdeterminedbythe Chair.However,upontherequestofanyDirector,anymeetingoftheBoardoranyDistrictcommittee shallbeconductedinaccordancewithRobert'sRulesofOrder.Meetingsshallalsobeheldinaccordance withapplicableStatestatelaw. ARTICLEXI COMMITTEES Section11.1.EstablishmentofCommittees.TheChairmay,fromtimetotime,establisha committeeoftheBoardtocarryoutcertainspecificdutiesorfunctionsastheBoardortheChairdeems advisable.TheChairmayappointorrecommenditsDirectorstooutsidecommittees.Thedesignationof anysuchcommitteeandthedelegationtheretoofauthorityshallnotoperatetorelieveanyDirectorof 6 anyresponsibilityimposedbylaw.TheChairmayalsoestablish ğķŷƚĭ committeesortaskforces, includingwhichmayincludemembersofthepublic,toassisttheBoardonspecificmatters. Section11.2.AppointmentandTermsofCommitteeDirectors.TheChairoftheBoardshall appointtheDirectorsofeachcommitteeandshallnamethechairofeachcommittee. Section11.3.DurationoftheCommittee.Thecommitteeshallcompleteitsassignedtasks expeditiouslyandreportitsfindingstotheentireBoard. Section11.4.LimitedPowers.Nostandingorspecialcommitteeshallhavethepowerto committheDistricttoanyactionwithoutapprovalbytheBoard. ARTICLEXII DISTRICTBOARDDIRECTORCONDUCT Section12.1.PublicStatements.WhileanyDirectorhasarighttoexpresspersonalviewsand opinionspursuanttoconstitutionalguaranteesoffreedomofspeech,statementspurportingtorepresent thevieworpronouncementsoftheBoardortheDistrictorcommitteesthereofshallnotbemadein advanceoftheBoard'sfinaldeterminationofthematter,exceptasdirectedorauthorizedbyamajority oftheentireBoardatanyspecialorregularmeetingorpublichearing.TheBoardmayappointoneofits DirectorstoissuesuchstatementsastheBoarddeemsnecessary.Intheabsenceofanysuch appointment,theChairshallserveasthespokespersonfortheBoard.Thisshallnotprejudicetheright ofanydissentingDirectorstoexpresstheirminorityposition.Directorsshallrefrainfromdisclosing confidentialinformationoftheDistrict. Section12.2.SharingofInformation.Itisinthepublicinterestthat,tothegreatestextent possible,allDirectorsoftheBoardshouldbeawareofandactupontheinformationthatisavailableto otherDirectors.Therefore,allDirectorsareencouragedtoplaceupontherecordoftheDistrict,the substanceofinformationconcerningallmattersthatcomebeforetheBoardforaction. Section12.3.ConflictofInterest.IfitshallappeartoanyDirectoratanytimethataconflictof interestproblemwithrespecttoamatterpendingbeforetheBoardexists,itshallbetheDirector'sduty toopenlystatethenatureofsuchconflict,andrefrainfromparticipatinginanysubsequentdeliberation oftheBoardandthedecisionmakingprocesswithrespecttothematter.Intheeventaquestionarises concerningwhetheraconflictofinterestissueexists,thesameshallbedeterminedbyamajorityvoteof thetotalBoard,withtheDirectorinquestionbeingallowedtovote.Notwithstandingtheforegoing, actionoftheBoardandtheDirectorsshallatalltimesbeconsistentwithapplicableStatelawgoverning conflictsofinterest,includingwithoutlimitationChapter42.23RCW. Section12.4.Attendance.Regularattendanceofatscheduledregularorspecialmeetingsis importantandcriticaltotheoperationoftheDistrict.EachDirectorisresponsiblefornotifyingtheChair whenaschedulingconflictarisesthatpreventsthemfromattendingascheduledmeeting.Intheevent thataDirectorcannotactivelyparticipateinscheduledregularorspecialmeetings,theDirectorshould consultwiththeChairtodetermineiftheirabsencecanbeaccommodated. 7 ARTICLEXIII INDEMNIFICATIONOFDIRECTORS,EMPLOYEES,ANDOFFICERS Section13.1.IndemnificationofDirectorsEmployeesandOfficers.Totheextentpermittedby law,theDistrictshallprotect,defend,holdharmlessandindemnifyanypersonwhobecomesaDirector oftheBoard,oremployeeoftheDistrict,andisaparty,oristhreatenedtobemadeaparty,toa proceeding,byreasonrelatedtothatperson'sconductasaDirector,anofficer,oremployeeofthe District,againstjudgments,fines,penalties,settlementsandreasonableexpenses(includingattorneys' fees),incurredbyhimorherinconnectionwithsuchproceeding,ifsuchpersonactedingoodfaithand reasonablybelievedhisorherconducttobeintheDistrict'sbestinterests;andif,inthecaseofany criminalproceedings,heorshehadnoreasonablecausetobelievehisorherconductwasunlawful.The indemnificationprotectionprovidedhereinshallnotbedeemedexclusiveofanyotherrightstowhicha personmaybeentitledasamatteroflaworbycontractorbyvoteoftheBoard.TheBoardmaypurchase andmaintainappropriateinsuranceforanypersontotheextentprovidedbyapplicablelaw.TheDistrict maygrantarequestbysuchpersonthattheattorneyoftheDistrict'schoosingbeauthorizedtodefend saidclaim,suitorproceeding;andthecostsofdefense,attorneys'fees,andanyobligationsforpayment arisingfromsuchactionmaybepaidfromtheDistrict'sfunds. ARTICLEXIV AMENDMENTOFBYLAWS Section14.1.ProposalstoAmendBylaws.ProposalstoamendtheBylawsshallbepresented inaformatthatstrikesovermaterialtobedeletedandunderlinesnewmaterial.AnyBoardmembermay introduceaproposedamendmenttotheBylaws(whichmayconsistofnewBylaws)atanyregularmeeting oratanyspecialmeetingofwhich15days'advancenoticehasbeengiven. Section14.2BoardConsiderationofProposedAmendments.Ifnoticeofaproposed amendmenttoBylaws,andinformationincludingthetextoftheproposedamendmentandastatement ofitspurposeandeffect,isprovidedtomembersoftheBoard10dayspriortoanyregularBoardmeeting oranyspecialmeetingofwhichadvancenoticehasbeengiven,thentheBoardmayvoteontheproposed amendmentatthesamemeetingastheoneatwhichtheamendmentisintroduced.Ifsuchnoticeand informationisnotsoprovided,theBoardmaynotvoteontheproposedamendmentuntilthenextregular Boardmeetingorspecialmeetingofwhich20days'advancenoticehasbeengivenandatleast10days priortowhichmeetingsuchnoticeandinformationisprovidedtoBoardmembers.Germane amendmentstotheproposedamendmentwithinthescopeoftheoriginalamendmentwillbepermitted atthemeetingatwhichthevoteistaken. Section14.3.VoteRequiredforAmendmentstoBylaws.ResolutionsoftheBoardapproving proposedamendmentstotheBylawsrequireanaffirmativevoteofamajorityoftheBoardmembersthen inoffice.Additionally,proposedamendmentstoArticleVPurposeshallrequiretheapprovaloftheKent CityCouncil. Section14.4.AmendmentstoIndemnificationandAmendmentsAffectingContracts.No amendmenttotheseBylawsshallretroactivelyreduceoreliminatetheindemnificationprovisionsof ArticleXIII.Inaddition,noamendmentshallimpairanyexistingcontractorobligationoftheDistrict. 8 ARTICLEXV DISSOLUTION IftheBoardmakesanaffirmativefindingthatdissolutionisnecessaryorappropriatebecausethe purposesofDistrictmaynotbefulfilledforanyreason,orforanyothercausetheBoardmayadopta resolutionrequestingcommencementofthedissolutionoftheDistrictpursuanttochapter53.48RCWor otherapplicablelaw.However,theDistrictshallnotcommencedissolutionproceedingswithout concurrencebytheCityCouncilbyresolution. ARTICLEXVI FISCALYEAR Section16.1.FiscalYear.TheFiscalYearoftheDistrictshallbeginJanuary1andendDecember 31ofeachyear,exceptthefirstfiscalyear,whichshallrunfromAugust7,2007,toDecember31,2007. APPROVAL ThesebylawswereapprovedbytheBoardduringaregularlyscheduledopenpublicmeetingonOctober 28,2021.BymotionoftheBoard,theBoardChairwasprovidedauthorizationtosignonbehalfofthe Board. ________________________________ GregHaffner PFDBoardChair Date:October28,2021 ATTEST: ________________________________ KimberleyA.Komoto KentCityClerk Date:October28,2021 9