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Home My WebLink AboutCity Council Committees - Operations and Public Safety Committee - 12/07/2021 (2) Approved Operations and Public Safety Committee CC Ops and PS Regular Meeting Minutes December 7, 2021 Date: December 7, 2021 Time: 4:00 p.m. Place: Chambers Attending: Bill Boyce, Councilmember Brenda Fincher, Councilmember Satwinder Kaur, Councilmember Marli Larimer, Councilmember Zandria Michaud, Councilmember Les Thomas Councilmember Agenda: 1. Call to Order 4:00 p.m. Council President Troutner called the meeting to order. 2. Roll Call Attendee Name Title Status Arrived Bill Boyce Councilmember Present Brenda Fincher Councilmember Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present Zandria Michaud Councilmember Present Les Thomas Councilmember Present Toni Troutner Chair Present 3. Agenda Approval 1. I move to approve the agenda as presented. RESULT: MOTION PASSES \[UNANIMOUS\] MOVER: Les Thomas, Councilmember SECONDER: Bill Boyce, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner 4. Approval of Minutes 1. Approval of Minutes dated November 16, 2021 MOTION: Move to approve the Minutes dated November 16, 2021 Page 1 of 5 Operations and Public Safety Committee CC Ops December 7, 2021 and PS Regular Meeting Kent, Washington Minutes RESULT: APPROVED \[UNANIMOUS\] MOVER: Toni Troutner, Chair SECONDER: Bill Boyce, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner 5. Business A. Payment of Bills - Approve MOTION: I move to approve the payment of bills received through 11/30/21 and paid on 11/30/21 and approve the checks issued for payroll 11/6/21-11/30/21, Audited by the Operations and Public Safety Committee on 12/7/21. RESULT: MOTION PASSES \[UNANIMOUS\] Next: 12/14/2021 7:00 PM MOVER: Les Thomas, Councilmember SECONDER: Bill Boyce, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner B. Non-Represented Salary Study - Authorize Human Resources Director Teri Smith advised that prior salary studies were conducted internally and that it is appropriate to have an outside vendor to ensure the City is following best practices. The goal of this Request for Proposal is to gather information from consultants that know the market, are familiar with the public sector and that have knowledge of what other cities are doing. Smith indicated the City tries to conduct a salary study every 3 years, but due to the pandemic and the Human Resources department being busy with the Workday implementation, the project was delayed. There is no budget impact on conducting this Request for Proposal, but the cost of the study could range from $40,000 - $100,000. Councilmember Boyce requested a list of non-represented employees. Smith advised that the Council will receive periodic updates as this project evolves. Deputy Human Resources Director Natalie Winecka will be the project manager for this project. Chief Administrative Officer Derek Matheson advised that the Council will need to approve an amendment to the 2022 budget to include the cost of the study. If the cost of the study is under $100K, the Council will be informed of the cost, but will not need to authorize the contract. Once the study is complete, recommendations will be brought before the Page 2 of 5 Operations and Public Safety Committee CC Ops December 7, 2021 and PS Regular Meeting Kent, Washington Minutes Council for an amendment to the 2023-24 biennial budget. MOTION: I move to authorize a comprehensive salary study of approximately 250 non-represented employees. RESULT: MOTION PASSES \[UNANIMOUS\] Next: 12/14/2021 7:00 PM MOVER: Les Thomas, Councilmember SECONDER: Bill Boyce, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner C. INFO ONLY: New Conversations - Training Conversation On November 15, 2021 and November 16, 2021, two workshops were held and all uniformed police officers and detectives participated in the training. Chief Padilla provided a recap of the topics covered during the trainings. Chief Padilla indicated his department will continue to take steps to have positive interactions with the community that are not related to crisis. Chief Padilla advised that he suggested Mr. Bryant develop curriculum on communicating with youth, particularly youth of color. D. Consolidating Budget Adjustment Ordinance for Adjustments between October 1, 2021 and November 30, 2021 - Adopt Budget and Finance Manager, Michelle Ferguson provided an overview of the Fourth Quarter Budget Adjustment Ordinance and advised authorization is requested to approve the technical gross budget adjustment ordinance reflecting an overall budget increase of $31,099,990. Ferguson provided details on the adjustments totaling $24,780,850 have previously been approved by Council and $6,319,140 have not been previously approved by Council. MOTION: I move to adopt Ordinance No. 4421, approving the consolidating budget adjustments made between October 1, 2021 and November 30, 2021, reflecting an overall budget increase of $31,099,990. Page 3 of 5 Operations and Public Safety Committee CC Ops December 7, 2021 and PS Regular Meeting Kent, Washington Minutes RESULT: MOTION PASSES \[UNANIMOUS\] Next: 12/14/2021 7:00 PM MOVER: Les Thomas, Councilmember SECONDER: Bill Boyce, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner E. Ordinance Amending Chapter 5.01 of the Kent City Code Relating to Business Licensing - Adopt Finance Director Paula Painter provided an overview of Ordinance No. 4422, amending Chapter 5.01 of the Kent City Code to improve the business license ileLocal, to modify the appeal process for business license denials and revocations, and to add additional grounds for which a business license may be denied or revoked. MOTION: I move to adopt Ordinance No. 4422, amending Chapter 5.01 of the Kent City Code to improve the business license to modify the appeal process for business license denials and revocations, and to add additional grounds for which a business license may be denied or revoked. RESULT: MOTION PASSES \[UNANIMOUS\] Next: 12/14/2021 7:00 PM MOVER: Toni Troutner, Chair SECONDER: Bill Boyce, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner F. Tax Code Amendments - Ordinance - Adopt Finance Director Paula Painter provided an overview of Ordinance No. 4423, amending Chapters 3.18, 3.28 and 3.29 of the Kent City Code to update definitions related to telephone businesses and gross income, clarify code language related to business and occupation tax, and to codify current practices related to square footage tax. Painter indicated communications regarding these changes will be sent to taxpayers. City Attorney Pat Fitzpatrick advised that the City's Hearing Examiner is familiar with municipal issues, including local taxation and is more than capable of handling any appeals. MOTION: I move to adopt Ordinance No. 4423, amending Chapters 3.18, 3.28 and 3.29 of the Kent City Code to update definitions related to telephone businesses and gross income, clarify code language related to business and occupation tax, and to codify current practices related to square footage tax. Page 4 of 5 Operations and Public Safety Committee CC Ops December 7, 2021 and PS Regular Meeting Kent, Washington Minutes RESULT: MOTION PASSES \[UNANIMOUS\] Next: 12/14/2021 7:00 PM MOVER: Les Thomas, Councilmember SECONDER: Bill Boyce, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner G. INFO ONLY: Third Quarter Investment Report Senior Financial Analyst, Joe Bartlemay presented the Third Quarter 2021 Investment Report. Bartlemay reviewed the investment portfolio ending September 30, 2021 that includes cash, Washington State LGIP and PFM managed portfolio. Bartlemay compared the cash and investments month ending balances for 2019-2021 and indicated in June of 2021, the City received one-time funds of $14.1M of ARPA grant funding. Additionally, the City received $3.6M of SST Mitigation for the period of July 1, 2020 - June 30, 2021. H. INFO ONLY: October Financial Report Financial Planning Manager, Michelle Ferguson presented the October Financial Report. Ferguson provided an overview of the general fund revenues and expenses, beginning and ending fund balance, general fund reserves and dollars restricted for annexation. Ferguson reviewed the general fund ending balance 10-year history. 6. Adjournment 5:00 p.m. Council President Trounter adjourned the meeting. Kimberley Komoto Committee Secretary Page 5 of 5