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Home My WebLink AboutCity Council Committees - Operations and Public Safety Committee - 11/16/2021 Approved Operations and Public Safety Committee CC Ops and PS Regular Meeting Minutes November 16, 2021 Date: November 16, 2021 Time: 4:00 p.m. Place: Chambers Attending: Toni Troutner, Chair Bill Boyce, Councilmember Brenda Fincher, Councilmember Satwinder Kaur, Councilmember Marli Larimer, Councilmember Zandria Michaud, Councilmember Les Thomas Councilmember Agenda: 1. Call to Order 4:00 p.m. Council President Troutner called the meeting to order. 2. Roll Call Attendee Name Title Status Arrived Toni Troutner Chair Present Bill Boyce Councilmember Present Brenda Fincher Councilmember Present Satwinder Kaur Councilmember Present 4:02 PM Marli Larimer Councilmember Present Zandria Michaud Councilmember Present Les Thomas Councilmember Present 3. Agenda Approval No changes. 1. I move to approve the agenda as presented. RESULT: MOTION PASSES \[UNANIMOUS\] MOVER: Les Thomas, Councilmember SECONDER: Bill Boyce, Councilmember AYES: Troutner, Boyce, Fincher, Larimer, Michaud, Thomas 4. Approval of Minutes 1. Approval of Minutes dated November 2, 2021 I move to approve the minutes of the November 2, 2021, Operations and Public Safety Committee. Page 1 of 7 Operations and Public Safety Committee CC Ops November 16, 2021 and PS Regular Meeting Kent, Washington Minutes MOTION: Move to approve the Minutes dated November 2, 2021 RESULT: APPROVED \[UNANIMOUS\] MOVER: Les Thomas, Councilmember SECONDER: Bill Boyce, Councilmember AYES: Troutner, Boyce, Fincher, Kaur, Larimer, Michaud, Thomas 5. Business A. Payment of Bills - Authorize MOTION: I move to authorize the payment of bills received through 11/15/21 and paid on 11/15/21 and authorize the checks issued for payroll 11/1/21-11/15/21 and paid on 11/19/21, all audited by the Operations and Public Safety Committee on 11/16/21 and authorize the payment of bills through 11/30/21 and paid on 11/30/21 and authorize the checks issued for payroll 11/16/21 - 11/30/21 and paid on 12/3/21, all audited by the Operations and Public Safety Committee on 12/7/21. RESULT: MOTION PASSES \[UNANIMOUS\] Next: 12/14/2021 7:00 PM MOVER: Les Thomas, Councilmember SECONDER: Bill Boyce, Councilmember AYES: Troutner, Boyce, Fincher, Kaur, Larimer, Michaud, Thomas B. INFO ONLY: September 2021 Financial Report Michelle Ferguson, Financial Planning Manager, presented the September 2021 Financial Report. Ferguson provided an overview of the general fund, year-to-date numbers and highlighted the general fund ending balance 10-year history - excluding annexation funds. Details were provided regarding revenue and expenditure variances, both favorable and unfavorable. Ferguson reviewed the general fund actuals from 2019 through 2021 (estimated actuals for 2021). Ferguson provided an overview of the Other Funds Overview for both revenues and expenditures. C. Revisions to Terms of Land Use and Planning Board Members - Authorize Chief Administrative Officer Derek Matheson advised that on July 6, 2021, the Council confirmed the initial appointments for McDonough and Purewal for terms of a little more than three-years expiring on December 31, 2024. Page 2 of 7 Operations and Public Safety Committee CC Ops November 16, 2021 and PS Regular Meeting Kent, Washington Minutes The motion was brought before the council on the same night as the ordinance amending Title 2 of the Kent City Code relating to appointive boards, commissions and committees. The imposition of term limits makes it important that terms are exactly three years in length. This motion will correct the expiration date of the terms. MOTION: I move to revise the term expirations of Land Use and Planning Board members Sally McDonough and Michael Purewal from December 31, 2024 to July 5, 2024. RESULT: MOTION PASSES \[UNANIMOUS\] Next: 12/14/2021 7:00 PM MOVER: Les Thomas, Councilmember SECONDER: Bill Boyce, Councilmember AYES: Troutner, Boyce, Fincher, Kaur, Larimer, Michaud, Thomas D. 2022 Community Development Block Grant Annual Action Plan - Adopt Dinah Wilson, Senior Human Services Coordinator, advised that the City of Kent receives Community Development Block Grant funds from the U.S. Department of Housing and Urban Development as an Entitlement City. To receive this funding, the City is required to submit a Five-Year Consolidated Plan for Housing & Community D in effect from 2020-2024. MOTION: I move to adopt the Community Development Block Grant 2022 Annual Action Plan (including funding allocations and contingency plans) and authorize the Mayor to execute the appropriate certifications and agreements. RESULT: MOTION PASSES \[UNANIMOUS\] Next: 12/14/2021 7:00 PM MOVER: Les Thomas, Councilmember SECONDER: Bill Boyce, Councilmember AYES: Troutner, Boyce, Fincher, Kaur, Larimer, Michaud, Thomas E. Renew Small Government Enterprise Agreement with ESRI, Inc. - Authorize Somen Palit, Technology Innovation Manager informed the Council that Environmental Systems Research Institute, Inc. provides the software, support and services necessary for the GIS data and solutions utilized by the City of Kent (across the entire organization). By renewing its contract with ESRI, the City can continue accessing the latest GIS tools, software, and support needed to collect, transform, manage, analyze, and visualize geospatial data across a multitude of dashboards, story maps, applications, and other deliverables. This centralized and shared technology is leveraged by staff in nearly every department in planning, asset management, and other strategic and operational activities. Many of the geospatial data layers Page 3 of 7 Operations and Public Safety Committee CC Ops November 16, 2021 and PS Regular Meeting Kent, Washington Minutes are also integrated into other business systems and even made available to MOTION: I move to authorize the Mayor to sign a three-year contract renewal with Environmental Systems Research Institute, Inc., in an amount not to exceed $363,330.00, subject to final terms and conditions acceptable to the IT Director and City Attorney. RESULT: MOTION PASSES \[UNANIMOUS\] Next: 12/14/2021 7:00 PM MOVER: Les Thomas, Councilmember SECONDER: Bill Boyce, Councilmember AYES: Troutner, Boyce, Fincher, Kaur, Larimer, Michaud, Thomas F. Amendments to Consultant Services Agreement for IT Temporary Staff - Authorize Brian Rambonga, Information Technology Project Management Office Manager, advised that the contracts with a number of employment agencies to retain temporary workers, on an as- projects and service needs. The City has current contracts with Protingent, Inc.; Viri Technology, LLC; Robert Half International, Inc.; and TEKsystems, Inc., which the IT Department intends to continue using through December 31, 2022. Additionally, the IT Department intends to contract with Affirma, LLC for additional temporary staffing services. The City will not be extending its contract with Scion Staffing, Inc. beyond December 31, 2021, but may contract with additional employment staffing agencies during 2022 and beyond. MOTION: Authorize the Mayor to sign contracts and contract amendments with temporary employment agencies, subject to final contract terms and conditions acceptable to the IT Director and City Attorney, and so long as the costs associated with those contracts can be paid for through the budget previously established and approved by Council for the current biennium. RESULT: MOTION PASSES \[UNANIMOUS\] Next: 12/14/2021 7:00 PM MOVER: Les Thomas, Councilmember SECONDER: Bill Boyce, Councilmember AYES: Troutner, Boyce, Fincher, Kaur, Larimer, Michaud, Thomas G. INFO ONLY: Red Light Camera Program Assistant Chief Eric Hemmen provided the Council with an update on the City's Red Light Camera Program. The Police Department recently conducted a study of six intersections in the City with the most accidents. The interse Page 4 of 7 Operations and Public Safety Committee CC Ops November 16, 2021 and PS Regular Meeting Kent, Washington Minutes Traffic Sergeant and Public Works traffic engineering. The study reviewed all lanes of travel and direction for each intersection, for a total of 24 approaches. The intersections Reviewed were: thth 1. S.E. 208 Street and 108 Avenue S.E. thth 2. S.E. 240 Street and 116 Avenue S.E. 3. West Meeker Street and Washington Avenue North th 4. Kent-Kangley Road and 116 Avenue S.E. thth 5. South 228 Street and 68 Avenue South thth 6. South 212 Street and 68 Avenue South The study revealed that during an average month period, the violations at each approach would cover the cost to have the camera there. The Police Department recommends following the data from the study and place cameras on all approaches to each of the intersections. Red light cameras cost around $4,750 per camera per month to be monitored. If an intersection is large enough 2 cameras are needed per approach which adds another $1000 for that second camera to be monitored. The following data estimates the income and expenses for each of the studied intersections: SE 208 St and 108 Ave SE 16.32 infractions a day/489.6 a month Revenue for infractions per month $66,585 Cost for camera per month $21,000 Net Revenue per month $45,585 SE 240 St and 116 Ave SE 13.6 infractions a day/408 a month Revenue for infractions per month $55,488 Cost for camera per month $19,000 Net Revenue per month $36,488 W. Meeker St and Washington Ave N 17.11 infractions a day/ 513.3 a month Revenue for infractions per month $69,808 Cost for camera per month $19,000 Net Revenue per month $50,808 Kent Kangley Road and 116 Ave SE 12.9 infractions a day/ 387 a month Revenue for infractions per month $52,632 Page 5 of 7 Operations and Public Safety Committee CC Ops November 16, 2021 and PS Regular Meeting Kent, Washington Minutes Cost for camera per month $19,000 Net Revenue per month $33,632 S 228 St and 68 Ave. S. 15.99 infractions a day/ 479.7 a month Revenue for infractions per month $65,239 Cost for camera per month $19,000 Net Revenue per month $46,239 S 212 St and 68 Ave S. 19.93 infractions a day/ 597.9 a month Revenue for infractions per month $81,314 Cost for camera per month $21,000 Net Revenue per month $60,314 Total net revenue for the year would be estimated at $3,276,814 from 24 approaches at the 6 intersections. The costs for the additional police overtime to review the violations is estimated at $192,000 a year and the additional court costs are estimated at $143,640. There may be other costs associated with the additional cameras relating to the work of the The current contract with Verra Mobility will need to be amended with a new five year contract. It will take approximately 6 months to get the cameras installed. The Council requested Police compile historical data to see if intersections where cameras are installed have improvements to less accidents. There was consensus among all councilmembers for the Police Department to move forward with contracting for the installation of red light cameras at the six intersections. H. INFO ONLY: Race and Equity Strategic Plan Update Uriel Varela, the City's Race and Equity Manager, provided the Council with the Race and Equity Strategic Plan update. Varela advised of recent accomplishments that included completing the initial phase of engagement process and BIPOC community engagement. Varela advised the Core Team analyzed the Engagement Report and came up with the following areas of focus: · Communication · In Language Resources · Equitable Representation · Training · Community Engagement Page 6 of 7 Operations and Public Safety Committee CC Ops November 16, 2021 and PS Regular Meeting Kent, Washington Minutes After selecting the areas of focus, the team used the Targeted Universalism concept to create the actual goals. Varela detailed the goals for each of the areas of focus. Varela advised he is currently working on community vetting sessions - will present the Community Engagement Report, Areas of Focus and Preliminary goals. Next steps include: Core team will analyze vetting report Co-design element added to process of creating action items Recruiting Stakeholder group (5 CBOs, 5 Residents) Stakeholder group & Core Team Co-design action items Updating Council by area of focus Final goal, action items, measurable outcomes Varela provided an overview of the Preliminary Schedule for Co-designing Action Items: · Onboarding - Kent 101 (February) · Co-Creating Framework (February- March) · Co-designing Action Items ( March - July) · Council will receive an update after action items have been created · Community vetting sessions (July - August) · Plan revisions (August - September) · Bring full plan to council (October) I. INFO ONLY: Litter Signage - From Budget Workshop Public Works Director, Chad Bieren updated the Council on the litter signage topic that came out of a recent workshop. Bieren displayed map of existing litter signs throughout the City. Signs contain information relating to associated fines and advised the signs have not helped reduce litter and increasing the number of signs would not help reduce litter. Bieren is in discussions with the Law Department regarding installing video cameras to deter illegal dumping. Fincher suggested looking at what other cities are doing to deter illegal dumping. 6. Adjournment 4:48 p.m. Council President Toni Troutner adjourned the meeting. Kimberley Komoto Committee Secretary Page 7 of 7 Monthly October 2021 Financial Report City of Kent, WA Operations and Public Safety CommitteeDecember 7, 2021 Prepared by:Michelle Ferguson, Financial Planning ManagerShane Sorenson, Senior Financial Analyst (31 rl x .......... .......... ............... . .......... . 31 �1/11"�"""""""""""""" Cfj rl ......... .. . . . .. . . . .. . . I'll. ........... Cfj ......... 0)$# uavul .............. . .......... . 311 ll iiiiiiiiiiii. .......... 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