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HomeMy WebLinkAboutCity Council Committees - Committee of the Whole - 08/10/2021 Approved Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes August 10, 2021 Date: August 10, 2021 Time: 4:00 p.m. Place: Chambers 1. CALL TO ORDER Council President Troutner called the meeting to order. 2. ROLL CALL Attendee Name Title Status Arrived Toni Troutner Council President Present Bill Boyce Councilmember Present Brenda Fincher Councilmember Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Excused Zandria Michaud Councilmember Present Les Thomas Councilmember Present 3. AGENDA APPROVAL Item 4.H "Goods and Services Agreement with TriVan Truck Body, LLC for Customization of the Evidence Van" was moved to item 4.B. 4. DEPARTMENT PRESENTATIONS A. Payment of Bills - Authorize MOTION: I move to authorize the payment of bills received through 7/31/21 and paid on 7/31/21 and approve the checks issued for payroll 7/1/21-7/15/21 and paid on 7/20/21. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 8/17/2021 7:00 PM B. Goods and Services Agreement with TriVan Truck Body, LLC for Customization of Evidence Van - Authorize Commander Rob Scholl provided the Council with details on the Goods and Services Agreement with TriVan Truck Body, LLC, and requested authorization. Kent City Council - Committee of the Whole August 10, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes MOTION: I move to authorize the Mayor to sign a Consultant Services Agreement with TriVan Truck Body, LLC, in an amount not to exceed $108,553.04, to complete the upfitting of the new Kent Police Evidence Van, subject to final terms and conditions acceptable to the Police Chief and the City Attorney. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 8/17/2021 7:00 PM C. Kent School District Police Services Agreements - Authorize Commander Phil Johnson provided details on the two agreements with the Kent School District for police services. Currently, there are two School Resource Officers - one at Kent Meridian and one at Kentridge High schools. Both have completed advanced and specialized trainings. Chief Padilla agreed with Councilmember Larimer's input he received via email, that states, in part "...concerns that it sounds like we will be operating without required guidance and clarification on roles, responsibilities and agreed methodologies. I worry that the absence of this KSD provided policy procedures sets us up for potential conflict and/or liability. I would feel much better about entering into the SRO agreement with a policy procedure in place beforehand." Chief Padilla advised that the School District Board is hoping to have the policies and procedures in place by the start of the school year. Until then, Officers will be positioned to be able to respond to emergencies. Councilmember Larimer also emailed Chief Padilla a question on how the schools were chosen. Chief Padilla indicated the two high schools and two middle schools where school resources officers are deployed are located within the Kent City Limits. Other schools are serviced by King County. Chief Padilla provided details on the allocation of officers' time during the school year and summer months. Councilmember Kaur asked about the required training and Commander Johnson indicated in April of 2020, both officers went through the state certified training that is incorporated into House bills. Councilmember Boyce advised of his conversations with Kent School District board members and the interim superintendent and indicated they are all in strong support of these agreements. Page 2 of 9 Kent City Council - Committee of the Whole August 10, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes MOTION: I move to authorize the Mayor to sign the Police Services Agreement and School Resource Officer Agreement between the Kent Police Department and the Kent School District for the 2020-2021 and 2021-2022 school years to provide a school safety liaison and two school resource officers, subject to final contract terms and conditions acceptable to the Police Chief and City Attorney. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 8/17/2021 7:00 PM D. 2794 : Ordinance Amending Title 15 of the Kent City Code consistent with House Bill 1220 Adopt Long Range Planning Manager, Hayley Bonsteel provided an overview of the ordinance amending Title 15 of the Kent City Code that are consistent with House Bill 1220. The Ordinance establishes new regulations on: Indoor emergency shelter Permanent supportive housing Transitional housing e occupancy, spacing, and intensity of use requirements. Bonsteel advised the Kent City Code definition of indoor emergency permanent enclosed building for individuals who are otherwise homeless and Bonsteel reviewed the Zoning Proposal for Indoor Emergency Housing to Meet HB 1220 requirements to allow emergency indoor housing where hotels are allowed. The Kent City Code permits hotels in 8 zones in Downtown, Midway, CM, GC, and I1. Indoor emergency housing is already allowed in Downtown and Midway (and also in other zones irrelevant to this requirement, such as in MF zones with churches) with a conditional use permit. Bonsteel discussed HB 1220 requirements for permanent supportive housing that will allow permanent supportive housing in any zones in which residential dwelling units or hotels are allowed. Dwelling units are allowed in MF, SF, and commercial/mixed use zones and hotels are allowed in mixed use/commercial/industrial zones. Multifamily zones - already allowed Page 3 of 9 Kent City Council - Committee of the Whole August 10, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes SF zones - Commercial/mixed use zones - allow as Multifamily in mixed use overlay Industrial/commercial zones - allow where hotels exist today facility that is owned by a public housing authority, nonprofit organization or other public interest group, that provides housing to persons on a temporary basis (not to exceed two years) in conjunction with job training, self- sufficiency training, life skills training, human services counseling, or similar services. Bonsteel reviewed the transitional housing zoning proposal to Meet HB 1220 requirements. HB 1220 requires allowing transitional housing in any zones in which residential dwelling units or hotels are allowed. Allow in SF zones as a minor Conditional Use Permit Allow in remaining Multi-family zones Allow in I1 where hotels exist today The timeline for adopting HB 1220 requirements is as follows: th July 26 - LUPB recommended approval th Aug 10 - Committee of the Whole th Aug 17 - City Council th Sep 16 - Effective Date th Sep 30 - Due Date to Ensure Maximum Flexibility to Adapt Regulations Over Time Bonsteel provided information on how other local jurisdictions are planning to comply with HB 1220 requirements. MOTION: I move to adopt Ordinance No. 4410, amending Title 15 of the Kent City Code to allow indoor emergency shelters, permanent supportive housing, and transitional housing in a greater range of zoning districts with restrictions related to intensity of use, consistent with House Bill 1220, as recommended by staff. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 9/7/2021 7:00 PM E. Consolidating Budget Adjustment Ordinance for Adjustments between April 1, 2021 and June 30, 2021 - Adopt Financial Planning Manager, Michelle Ferguson detailed all of the consolidating budget adjustments for the period of April 1, 2021 and June Page 4 of 9 Kent City Council - Committee of the Whole August 10, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes 30, 2021 that includes an overall increase of $23,845,656. $10,642,160 has been previously approved and $13,203,496 is pending approval. MOTION: I move to adopt Ordinance No. 4411 consolidating budget adjustments made between April 1, 2021 and June 30, 2021, reflecting an overall budget increase of $23,845,656. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 8/17/2021 7:00 PM F. INFO ONLY: June Financial Report Financial Planning Manager, Michelle Ferguson provided details on the June financial report. Ferguson highlighted the differences in revenue for property tax, other revenues, utility tax and B&O tax and advised the Criminal Justice Fund revenues are up due to an increase in school zone and red light camera tickets. Ferguson provided an overview of the LEOFF 1 retiree benefits, capital resources and criminal justice revenues. Ferguson explained the changes in the expenditures for fleet services and the liability fund. Ferguson closed her presentation by advising that all City departments are significantly under budget due to their continued underspending. G. U.S. Small Business Administration Shuttered Venue Operators Grant for ShoWare Ratify Finance Director, Paula Painter provided details on the U.S. Small Business Administration Shuttered Venue Operators Grant for the accesso ShoWare Center. The City applied for and was awarded just over $3m that can be used to help the accesso ShoWare Center recover costs incurred during the COVID 19 pandemic during the timeframe of March 2020 and December 2021. Funds can be used to cover costs related to conducting business, payroll and utility and costs. Painter provided details on reason why the Mayor signed the grant acceptance prior to Council authorization. Page 5 of 9 Kent City Council - Committee of the Whole August 10, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes of Award for the Shuttered Venue Operators Grant, authorize the Mayor to accept funds from the U.S. Small Business Administration in the amount of $3,050,440.65 for COVID-19 emergency assistance for the accesso ShoWare Center, and to authorize the Mayor to take all other acts necessary to allow the City to obtain the grant funds. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 8/17/2021 7:00 PM H. Purchase Agreement with CDW Government, LLC for Technology Equipment - Authorize Infrastructure and Security Operations Center Manager, James Endicott provided the Council with details on the purchase of Net Motion licensing through the State. Net Motion is the software that makes it possible for staff working remotely to connect to the City's network and provides security. MOTION: I move to authorize the IT Director to purchase software through the cooperative purchasing agreement the state Department of Enterprise Services has with CDW established budgets and made during the term of the state contract, which is in effect through January 7, 2022, or any later contract extension the state may authorize, subject to final terms and conditions acceptable to the IT Director and City Attorney. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 8/17/2021 7:00 PM I. Resolution Ratifying the WRIA 9 Salmon Habitat Plan - Adopt Salmon Recovery Manager, Matt Goehring and Environmental Engineering Manager, Mike Mactutis provided the Green/Duwamish and Central Puget Sound Salmon Habitat Plan update. Goehring reviewed the history of how WRIA 9 arrived here. The WRIA 9 Interlocal Agreement includes 17 local governments, 5 subwatersheds and one watershed ecosystem forum. WRIA 9 partnership accomplishments include $200M of local, state and federal investment and the Interlocal Agreement was created for the period of 2001-2020. Page 6 of 9 Kent City Council - Committee of the Whole August 10, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes The 2021 Salmon Plan update includes a Chinook salmon status assessment, new science, updated habitat goals, refined recovery strategies, revised capital project list and monitoring and an Adaptive Management Plan. Goehring reviewed the Chinook Salmon lifecycle in the lower Green river subwatershed that protects and restores floodplain connectivity and channel complexity, revegetate riparian corridors, protects and enhances water quality. The lower Green River subwatershed projects include 45 lower Green habitat capital projects - 18 projects in Kent. This local plan ratification will: Be a collaborative, watershed-based approach to implementation Pursue multi-benefit approach to salmon recovery Recognize the Plan as a source of best available science Utilize Plan to inform local actions MOTION: I move to adopt Resolution No. 2030, ratifying the Green/Duwamish and Central Puget Sound Watershed, Water Resource Inventory Area (WRIA) 9, 2021 update to the Salmon RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 8/17/2021 7:00 PM J. Pedestrian and Bicycle Safety Program State Funding - Authorize Traffic Engineer, Erik Preston presented information on the WSDOT Pedestrian and Bicycle Safety Program - Grant Acceptance - Rectangular Rapid Flashing Beacons. The grant was awarded to the City of Kent in a letter from WSDOT dated July 9, 2021. Preston provided details on all locations: thth Crossing location - 104 Avenue S.E, south of S.E. 256 Street thth Pedestrian crossing location - S.E. 240 Street, East of 104 Avenue S.E. Pedestrian crossing location - 4,000 feet between crossings at 228th and James. Pedestrian crossing location - 1,000 feet north of James. $1,183,588 Total Project Estimate $1,163,588 Grant Award $20,000 Total Match for Design & Construction Page 7 of 9 Kent City Council - Committee of the Whole August 10, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes MOTION: I move to authorize the Mayor to accept state funds in the amount of $1,163,588 for the four rectangular rapid flashing beacons project and authorize amending the budget, subject to final terms and conditions acceptable to the Public Works Director and City Attorney. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 8/17/2021 7:00 PM K. INFO ONLY: Quiet Zone Update Transportation Engineering Manager, Rob Brown provided the Quiet Zone updated. Since April, staff has continued to work with both railroads on quiet zones, talking to the Federal Rail Association about quiet zone requirements and establishing a quiet zone is based on reducing risks. The Federal Rail Administration has established risk reduction criteria for crossing treatments. The City will be changing from bolt-down mountable curbs with pylons to concrete traffic islands. Curbs with pylons require continual maintenance. The quiet zone may be temporarily suspended if pylons are missing. Only one pylon may be missing. This change will require some additional approvals from the FRA which will be discussed for each railroad. The FRA has required a new quiet zone diagnostic. The spur tracks inside the railroad crossings at Willis, Meeker, and Smith were not identified by the diagnostic team in the previous diagnostic. When staff started working with UPRR on the crossing modifications last year, the UPRR main office disagreed with the process and contacted the FRA. The FRA made the decision that we needed to have a new diagnostic that included the spur crossings. Diagnostic was held on June 23rd with representatives from UPRR, UTC, FRA, WSDOT, and the City on June 23rd. All agencies are in basic agreement on the crossing modifications proposed for the quiet zone. The new diagnostic will require us to issue a new Notice of Intent and submit an application to the FRA to establish a quiet zone. The change from bolt-down curbs to concrete traffic islands does require us to update our application to the FRA to establish a quiet zone. This will be a parallel process to the ongoing work with BNSF. We expect the updated application to the FRA will be submitted in September. L. Meeker Street Bridge Deck - Accept Grant Funds - Authorize Design Engineering Manager, Carla Maloney provided information on the Meeker Street bridge deck project that will include construction in Page 8 of 9 Kent City Council - Committee of the Whole August 10, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes 2023/2024. The bridge deck project will be partnered with the painting. These projects are complicated due to them being over a body of water. There are required permits and the bridge will need to be encapsulated prior to the work. The City applied for and was awarded $1,484,320 with a local match of $53,233. MOTION: I move to authorize the Mayor to accept federal funds in the amount of $1,484,320 for the Green River Bridge Deck Repair project and authorize amending the budget. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 8/17/2021 7:00 PM M. Meeker Street Bridge Painting - Accept Grant Funds - Authorize Design Engineering Manager, Carla Maloney provided details on the Meeker Street bridge painting project that will include cleaning and repairing rusted areas, priming and painting the bridge. The City applied for and was awarded $3M, with a local match of $100K. MOTION: I move to authorize the Mayor to accept federal funds in the amount of $3,000,000 for the Green River Bridge Paint project and authorize amending the budget. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 8/17/2021 7:00 PM 5. ADJOURNMENT Meeting ended at 5:25 p.m. Kimberley A. Komoto City Clerk Page 9 of 9 (and also allow emergency indoor housing where hotels are allowed Allow indoor emergency housing in CM, GC, and I1Same conditional use permit and requirements as Downtown and Midway •• HB 1220 requirement:Kent City Code permits hotels in 8 zones in Downtown, Midway, CM, GC, and I1Indoor emergency housing is already allowed in Downtown and Midway in other zones irrelevant to this requirement, such as in MF zones with churches) with a conditional use permit Proposal: Zoning Proposal for Indoor Emergency Housing to Meet HB 1220 Requirements Monthly June 2021 Financial Report City of Kent, WA Committee of the WholeAugust 10, 2021 Prepared by:Michelle Ferguson, Financial Planning ManagerShane Sorenson, Senior Financial Analyst h 9 c A I a R subwatersheds o W 575 square miles17 local gov’ts5 1 Watershed Ecosystem Forum r p p A d e h s r e t a W A – t n e m e e r g A l a c o l r e t n I 9 A I R 30) - 34) - 40)39) - - 2) - 45) - Downey Farmstead (LGLower Russell Road (LGSignature Pointe (LG Teufel Nursery (LGJohnson Creek Floodplain (LGMill Creek to WA Ave Bridge (LG •••••• Active Concepts Lower Green River Subwatershed 45 Lower Green Habitat Capital Projects 18 Projects in Kent August 10, 2021 Committee of the Whole Quiet Zones Update Quiet Zone Update Working with both railroads and the FRAChange in approach for crossing modificationsUPRR UpdateBNSF Update Quiet Zone Update Working with both railroads and the FRAChange in approach for crossing modificationsUPRR UpdateBNSF Update Quiet Zone Update Working with both railroads and the FRAChange in approach for crossing modificationsUPRR UpdateBNSF Update Image Source: Federal Railroad Administration Change in Approach for Crossing Modifications Barrier curbReduced maintenance costsSimilar construction costs Quiet Zone Update Working with both railroads and the FRAChange in approach for crossing modificationsUPRR UpdateBNSF Update Quiet Zone Update Working with both railroads and the FRAChange in approach for crossing modificationsUPRR UpdateBNSF Update Quiet Zone Update Working with both railroads and the FRAChange in approach for crossing modificationsUPRR UpdateBNSF Update O J L O � O � 0 O o o U O 06 O O Z � O.. 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